Report to City Council
ID: 24-0658 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: December 17, 2024
TITLE: CITY HALL ELEVATOR MODERNIZATION PROJECT
(REPORT OF: PUBLIC WORKS)
TITLE SUMMARY: Authorization to award a Construction Agreement to Ambit Construction and Design, Inc. for the Elevator Modernization Project Number 803 0059 Located at the City of Moreno
Valley City Hall Facility Located at 14177 Frederick Street
Recommendation(s)
That the City Council:
1. Approve the award of a Construction Agreement to Ambit Construction and Design Inc. for the Elevator Modernization Project Number 803 0059 Located at the City of Moreno Valley the City Hall Facility Located at 14177 Frederick Street; and
2. Authorize the City Manager to execute the Agreement with Ambit Construction and Design Inc. in the amount of $400,020 ($333,350 bid price plus 20% contingency), subject to the approval of the City Attorney; and
2. Authorize the issuance of a purchase order to Ambit Construction and Design, Inc. funded by the Facility Construction Fund (Fund 30 00) in the amount of $400,020 ($333,350 bid price plus 20% contingency) in accordance with the approved terms of the agreement; and
3. Authorize the City Manager to execute any subsequent Amendments to the Agreement with Ambit Construction and Design Inc. including the authority to authorize any associated purchase orders and/or change orders, in accordance with the terms of the Agreement, contingent upon the approved budget and subject to the approval of the City Attorney
ID: 24-0658 Page 2
SUMMARY
This report recommends approval of a Construction Agreement with Ambit Construction and Design, Inc. for the Elevator Modernization Project Located at the City of Moreno Valley’s City Hall Building at 14177 Frederick Street . The project is funded through the Facility Construction (Fund 3000) as recommended in the Fiscal Impact section of this report. There is no impact to the General Fund.
DISCUSSION
The City ’s Fleet and Facilities Maintenance Divi sion is dedicated to maintaining City - owned facilities and resources , including City Hall, the City’s Fire Stations, the Public Safety Building, the Emergency Operations Center , and other municipal resources through various fiscally responsible preventative maintenance programs and services.
This commitment ensures that City Facilities are accessible, fully functional, operational, and safe for the general public, City Officials, and City employees.
City Hall serves as a critical facility and is the central hub of our City’s operations, welcoming approximately 2000 visitors monthly. The elevator at City Hall is an essential asset, and thanks to regular preventative maintenance and repairs, it has exceeded its expected lifespan. However, even with preventative maintenance efforts, there is still a need to modernize the elevator’s system to extend the lifespan of the existing elevator even further.
The Elevator Modernization Project aims to improve accessibility at City Hall by installing a new ADA-compliant stair lift and modern upgrades to the existing elevator system. Key enhancements include new car operating panels, wiring, car enclosure, power unit, door operation, key card operation, and upgrades to seismic requirements. Additional enhancements include refurbish ing the hoistway (elevator shaft), guide rails, fire life safety equipment , and car frame . The proposed Elevator Modernization Pro ject will provide an alternative to fully replacing the elevator, resulting in a more cost -efficient option to extend the life of the elevator at City Hall and ensure a safe, reliable, and more energy-efficient resource.
The City Hall Elevator Project was advertised for construction bids on October 16, 2024, and formal bidding procedures were followe d in conformance with the Public Contract Code. Bids were received via our electronic bid management system, OpenGov, on November 2, 2024. Two bids were submitted for the project:
Contractors Verified Bid Amounts
Ambit Construction and Design, Inc. $ 333,350
ID: 24-0658 Page 3
Norse Corporation $ 636,932
Ambit Construction and Design, Inc. was determined to be the lowest responsive, responsible bidder in possession of a valid contractor license and bid bond. No outstanding issues were identified through a review of the references submitted by Ambit Construction and Design, Inc. in their bid. Therefore, staff recommends a contract award to Ambit Construction and Design, Inc. in the amount of $400,020 ($333,350 bid amount plus 20% contingency in the amount of $66,670).
A contingency of 20% of the bid amount ($333,350) is recommended to account for any condition that may be found during construction as well as to account for potential, unforeseen repairs, as encountered on past similar projects.
Approval of the recommended actions would support Objective 4 of the Momentum MoVal Strategic Plan: “Manage and maximize Moreno Valley’s public Infrastructure to ensure an excellent quality of life, develop and implement innovative, cost -effective infrastructure maintenance programs, public facilities management strategies, and capital improvement programming and project delivery.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
This alternative will allow for the timely completion of the City Hall Elevator Modernization Project. Staff recommends this alternative.
2. Elect not to approve and authorize the recommended actions as presented in this staff report. This alternative will not allow for the completion of the City Hall Elevator Modernization in a timely manner as it will delay the completion of the City Hall Elevator Modernization and additional accessibility upgrades. Staff does not recommend this alternative.
FISCAL IMPACT
The total cost for the City Hall Elevator Modernization Project, Project Number 803 0059 is $400,020 which included the bid amount $333,350 plus a 20% contingency in the amount of $66,670. Funding for this project was approved in the FY 2023/24 & 2024/25 Capital Improvement Plan and is available through the Facility Construction Fund (Fund 3000). There is no impact to the General Fund.
NOTIFICATION
Publication of the Agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Serina Contreras Melissa Walker, P.E.
Management Analyst Public Works Director/Engineer
ID: 24-0658 Page 4
Concurred By:
Joseph Mattox
Fleet and Facilities Maintenance Division Manager
CITY COUNCIL GOALS
Public Safety. Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
Public Facilities and Capital Projects. Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
Positive Environment. Create a positive environment for the development of Moreno Valley's future.
Community Image, Neighborhood Pride and Cleanliness. Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ID: 24-0658 Page 5
Report Approval Details
Document
Title:
STAFFREPORT_PW_FD_ELEVATOR_MODERNIZATION.docx
Attachments: - 803 0059 CH Elevator Project Agreement.pdf Final
Approval
Date:
Dec 11, 2024
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
Mike Lee
Patty Rodriguez