Report to City Council
ID: 25-0055 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: January 7, 2025
TITLE: APPROVAL OF AN INTERAGENCY REIMBURSEMENT
AGREEMENT FOR CACTUS AVENUE TRENCH
REHABILITATION REPAIR (REPORT OF: PUBLIC
WORKS)
TITLE SUMMARY: Approval of an Interagency Reimbursement Agreement Between the City of Moreno Valley and the Eastern
Municipal Water District for Cactus Avenue Trench
Rehabilitation Repair Located on Cactus Avenue and Wilmot Street
Recommendation(s)
That the City Council:
1. Approve an Interagency Reimbursement Agreement between the City of Moreno Valley and the Eastern Municipal Water District for Cactus Avenue Trench rehabilitation repair located on Cactus Avenue and Wilmot Street; and
2. Authorize the City Manager to execute the Interagency Reimbursement Agreement between the City of Moreno Valley and the Eastern Municipal Water District for the City’s share of the cost, $106,781.30, subject to the approval of the City Attorney; and
3. Authorize the City Manager to execute any subsequent related amendments to the Interagency Reimbursement Agreement between the City of Moreno Valley and the Eastern Municipal Water District, subject to the approval of City Attorney.
SUMMARY
This report recommends approval of an Interagency Agreement between the City of
ID: 25-0055 Page 2
Moreno Valley (City) and the Eastern Municipal Water District (EMWD) to complete trench rehabilitation repair work on Cactus Avenue near Cactus Avenue and Wilmot Street. The rehabilitation repair work is necessary to address concerns associated with erosio n and roadway subsidence causing the road to sink in a 250-foot segment of roadway. The City and EMWD have mutually agreed to equally split the costs of the repairs. The purpose of this agreement is to set forth the terms, conditions, and mutual understand ings whereby EMWD has agreed to complete the subsidence repair work, and whereby the City has agreed to provide reimbursement for the repair work not to exceed half of the associated repair costs.
DISCUSSION
On February 7, 2024, the Eastern Municipal Wate r District (EMWD) was notified of roadway subsidence occurring in the westbound lane of Cactus Avenue, near the intersection of Wilmot Street and Cactus Avenue. An initial investigation by EMWD revealed roadway subsidence affecting a 250 -foot segment of Ca ctus Avenue which warranted immediate action. EMWD implemented traffic control measures to prevent drivers from using the affected portion of the roadway. Representatives from both the City and EMWD assessed the subsidence and determined that the root caus e was trench erosion resulting from storm water flow through the rip rap installed on the back of the adjacent storm channel.
EMWD operates and maintains thousands of miles of water and wastewater infrastructure within the public right -of-way via utility easements. Both the City and EMWD mutually agreed that it would be best for EMWD to take the lead in coordinating the trench rehabilitation efforts on Cactus Avenue. The trench rehabilitation work will include improvements to enhance the native soil within the trench and to improve the storm water flow from the rip rap at the back of the storm channel. Additionally, the City and EMWD agreed to share the costs of the repairs equally through an Interagency Reimbursement Agreement.
In May 2024, EMWD solicited and received three bids, ultimately selecting NPG Asphalt to complete the trench repairs. On June 19, 2024, the EMWD Board of Directors approved a contract with NPG Asphalt in the amount of $213,562 .60 to perform the work. Per the Agreement, the City is responsible for reimbursing EMWD $106,781.30.
ALTERNATIVES
1. Approve the recommended actions as presented in this staff report . Staff recommends this alternative as it will allow for the timely repair of the Cactus Avenue trench and the execution of the Interagency Reimbursement Agreement with EMWD.
2. Do not approve the recommended action as presented in this staff report. Staff does not recommend this alternative, as it will delay the timely repair of the Cactus Avenue trench and hinder the execution of the Interagency R eimbursement Agreement with EMWD.
ID: 25-0055 Page 3
FISCAL IMPACT
The total aggregate amount of the Agreement is $213,562.60. The City and EMWD agree to equally split the repair cost incurred by EMWD. Per the Agreement, the City is responsible for reimbursing E MWD $106,781.30. The Department’s existing approved budget will be used to pay the City’s share of the cost. There is no impact to the General Fund.
NOTIFICATION
Publication of the agenda.
PREPARATION OF STAFF REPORT
Department Head Approval:
Melissa Walker, P.E.
Public Works Director/City Engineer
Concurred By:
Harold Zamora, P.E.
Engineering Division Manager/Assistant City Engineer
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness: Promote a sen se of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Positive Environment: Create a positive environment for the development of Moreno Valley's future.
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
Public Safety: Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
Objective 4.2: Develop and maintain a comprehensive Infrastructure Plan to invest in and deliver City infrastructure.
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Report Approval Details
Document
Title:
STAFFREPORT_PW_LD_EMWD_REIMBURSEMENT_AGREEMENT.
docx
Attachment
s:
- Vicinity Map.pdf
- MoVal_EMWD_Cactus-Ave-Imp-Cost-Share-Agr_2024-10-21.pdf Final
Approval
Date:
Jan 2, 2025
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
No Signature - Task assigned to Mike Lee was completed by workflow administrator Patty Rodriguez
Mike Lee
Patty Rodriguez