Travel Authorization & Expense Reporting Form
Instructions: Prior to any travel, complete Part 1 of this form to have travel and anticipated expenses approved. Submit a copy of this approved form with each payment expense submitted. Upon returning from travel, complete Part Il of this form to confirm total expenses including any approved adjustments.
Submit form to Accounts Payable within 15 days of the travel end date. Always use the most up-to-date Travel Form located on the City's Intranet Immediate Supervisor Signature
Employee Signature
Part | - Travel Authorization
Name: Ulises Cabrera Purpose of Trip: U.S. Conf. of Mayors - 2024 Mayors Water Council Meeting Out of State?
Job Title: Mayor Destination: 1051 Columbia St, San Diego CA 92101 Enter below the departing date and time then the return date and time. Per diem fravel days will Division: City Council automatically be calculated.
GL Org Sets) % Split Example:
11/21/249:00 AM 1/2/18 7:30 AM
1010-10-01-10015 100% Split Total Equals Date & Time:
Return Example:
11/22/24 12:00 PM 1/2/18 5:30 PM
100% Date & Time:
CAL-Card?
Expense Type Account # Description of Expenses Amount MIf Yes Registration: (620510) U.S Conf. of Mayors - Event Registration (620510) The Westin San Deigo - Bayview -$249.27
Lodging :
(620510) Miles: 82.8 Rate: $0.67 $55.48
Mileage:
Airfare: (620510)
*Per Diem: (620510) San Diego, CA $86 Check box to decline Per Г Diem, whereby actual
(Enter # of Days) >>> 2 receipts must be submitted
Total Travel Days
*To receive per diem, travel must include an overnight stay. Total Per Per diem on first and last day are to be calculated at 75% of daily per diem rate. Diem: $129.00 Misc. Other: (620510)
Business Meals: (620510)
Division Manager Approval Date Total Anticipated Expenses: $433.75 City Manager Approval (as required) Date
11/18/24
partmen * Head Approval Date
× 11/18/24
Part II - Expense Reporting (Please check the appropriate box below and provide detalls) No adjustments are necessary. Anticipated expenses match actual expenses incurred.
Advance payments exceeded the actual expenses incurred. Attached is my receipt as evidence of reimbursement to the City. (Explain below, use negative numbers Actual expenses exceeded the anticipated original request. Additional funds are required as listed below.
Expense Details Expenditure Code CAL-Card?
Westin San Diego 1010-10-01-0015-620510 $280.26
larking 100-10-0-10015-620510 $ 1600
Post-Trip 1010-10-01-10015 $475.75-
I certify that this document is GL Org Set
a true and accurate record of Signature: X
Split Totals:
travel expenses for official
City business. Date: /2/30/2YExt
Division Manager Approval Date Final Total Expenses: $475.74 City Manager Approval (as required) Date
X
Head Approval
* 12130134
Finance Version 4.0
11/13/2024
Patrick Killion
From: Julia Weyland <[email protected]>
Sent: Wednesday, November 13, 2024 8:22 AM
To: City Clerk
Subject: Registration Confirmed - 2024 Mayors Water Council Meeting Follow Up Flag: Follow up
Flag Status: Completed
You don't often get email from [email protected]. Lear why this is important Warning: External Email - Watch for Email Red Flags!
THE UNITED STATES •
CONFERENCE OF MAYORS
Dear Ulises,
Your registration has been confirmed. Please save this email for future reference.
Event: 2024 Mayors Water Council Meeting
Attending: Ulises Cabrera
Number in Party: 1
Date: November 21, 2024-November 22, 2024
Confirmation Number: KXNKTH299C7
Hit the view or modify your registration below to make your reservation or to make any changes to your registration.
Registration Information
Ulises Cabrera
Event Registration
1 View or modify your registration
Did you request a hotel reservation when registering? If not, you can click here to get started.
We look forward to seeing you there!
Add to
Apple Wallet
Sincerely.
Julia Weyland
United States Conference of Mayors
[email protected]
If you no longer want to receive emails from Julia Weyland, please Opt-Out. 2 USCM Water Council Meeting
November 20, 2024 - November 22, 2024
Your reservation is complete!
Thank you for booking!
The Westin San Diego Bayview
THE WESTIN
1051 Columbia Street
LAN CHOCO
San Diego, CA 92101, United States of America
HOTEL REWARDS PROGRAM
BONVEY Join today
Edit Cancel Add to calendar
V Deluxe King Bayview
Acknowledgment number: P173TT22
CHECK-IN CHECKOUT
Thu, Nov 21, 2024 Fri, Nov 22. 2024
Guests
Ulises Cabrera
RATES
ROOM
(1) USD 199.00
Deluxe King Bayview
1 adult. 1 night
USD 50.27
Taxes & Fees
Total USD 249.27
Copyrig prote 202p Passkey eratota. a. authoried use or diese is permited.
Patrick Killion
From: Vecheday. November 3, 202a2 [email protected].»
Sent:
To: City Clerk
Subject: Hotel Reservation Acknowledgement
Warning: External Email - Watch for Email Red Flags!
THE UNITED STATES
CONFERENCE OF MAYORS
Nov 20, 2024 - Nov 22, 2024
San Diego, CA
Dear Ulises,
Welcome to San Diego for the USCM Water Council Meeting.
Thank you for making your hotel reservation on Nov 13, 2024 for USCM Water Council Meeting being held in San Diego CA, over the dates of Nov 20, 2024 - Nov 22, 2024.
All reservation changes can be made at the event website by clicking here, or by calling /301-570-0800 Press 2 (International).
Reservation Information
Acknowledgement Number: PI73TT22
Your hotel: The Westin San Diego Bayview
Check-in: Nov 21, 2024
Check-out: Nov 22, 2024
Room type: Deluxe King Bayview
Guests per room: 11
Guest name: Ulises Cabrera
Share withs: There are no other guests sharing this room Requests:
Guarantee method: Credit Card
1 Nightly Rates:
Date Guests Status Rate
Nov 21,2024 1 Confirmed 199.00
Additional Person Charges: Additional GuestRat
econd Guest 0.00
Total Room Charge: 199.00
Room Rates shown do not include Room Tax of 12.695% per night and a $25 lestination fee (subject to change). Total charges presented on the websit vill include all room fees and taxes
Cancellation Policy: Cancellations made within 72 hours of arrival will forfeit one night's room and Lax.
Hotel Information
Hotel Name: The Westin San Diego Bayview
Address: 1051 Columbia Street
San Die o, CA 92101
Weather: 1 View the Weather Forecast
kind note about calling the hotel "just to be sure
lease do not call your hotel "to be sure" until after Nov 19, 2024. Please understand that processing your reservations from the Housing Bureau into th otel svstem will take a few days. Rest assured that if you have received a confirmation number already from the Housing Bureau, the hotel will honc our booking. Thank you for your consideratio
After Nov 19, 2024, all reservation changes can be made by contacting the hotel directly at + 1 619-239-4500. Passkey, its reservation system and/or their agents act only in the capacity of agent for all customers in all matters pertaining to hotel reservations. and as such are not responsible for guaranteed hotel rooms. damages, expenses. inconveniences or damage to any person or property from any cause whatsoever.
The United States Conference of Mayors
1620 | "Eye" St NW 4th Floor Washington. DC 20006
2 11:39 - 8
& Transaction Details
WESTIN SAN DIEGO
$280.26
560.52 total rewards points earned
Transaction details
Type Sale
Transaction date Nov 23, 2024
Posted date Nov 24, 2024
Description WESTIN SAN DIEGO
Merchant type WESTIN
Method In person
Category
Travel
Reference
24055234328160248034403
number
Memo (optional)
O
11:39 • 8 045 97%
* Transaction Details
ACE Parking
$11.00
11.00 total rewards points earned
Transaction details
Type Sale
Transaction date Nov 22, 2024
Posted date Nov 24, 2024
550 W C St,
San Diego, CA 92101
8 (800) 925-7275
Description ACE PARKING APP
Merchant type Parking lots and garages
Method Online, mail or phone
Category
Travel
Reference
24493984328049148931802
number