Report to City Council
ID: 25-0079 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: January 21, 2025
TITLE: AUTHORIZE A PURCHASE ORDER TO ONESOURCE
SUPPLY SOLUTIONS FOR THE PURCHASE OF 15KV
MEDIUM VOLTAGE DISTRIBUTION CABLE FOR
MORENO VALLEY UTILITY (MVU) (REPORT OF:
PUBLIC WORKS)
TITLE SUMMARY: Authorization to Enter into a Purchase Agreement with OneSource Supply Solutions for the Purchase of 15kV
Medium Voltage Distribution Cable for Moreno Valley Utility (MVU)
Recommendation(s)
That the City Council:
1. Authorize the City Manager to authorize the issuance of a purchase order to OneSource Supply Solutions in the amount of $450,000 ($397,862 plus contingency) for the purchase of 15kV Medium Voltage Distribution Cable used for C apital Improvement Project (CIP) 805 0080 Line Extension and general s tock by Moreno Valley Utility, funded by MVU’s operating and capital funds.
SUMMARY
This report recommends authorizing a purchase order in the amount of $450,000 to OneSource Supply Solutions for the purchase of 15kV Medium Voltage Distribution Cable for the Capital Improvement Project (CIP) 805 0080, Line Extension. The purchase of this item will allow Moreno Valley Utility to extend its electrical service north of the State Route 60 freeway from Moreno Beach Drive. MVU capital funds will fund the cable purchase up to the authorized amount for fiscal years 2024-2025.
ID: 25-0079 Page 2
DISCUSSION
A Request for Quote (RFQ) was placed in OpenGov, the City’s online bidding portal, from December 13, 2024, through December 27, 2024. All RFQ Questions and Answers were posted on OpenGov.
OneSource Supply Solutions was the second -lowest bidder for the project . The lowest bidder for the project was Hyundai, which could not be selected due to discrepancies in their submi ssion. Specifically, Hyundai quoted for 1/C (single condu ctor) when the request was for 3/C (Triplex/Three conductors). In light of this , staff recommends proceeding with a purchase agreement with OneSource to purchase cable as needed for CIP 805 0080.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
Staff recommends this alternative because it will allow Moreno Valley Utility (MVU) to expand the service territory.
2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does not recommend this alternative because it will not allow MVU to expand the service territory.
FISCAL IMPACT
This project is included in the Fiscal Year 2024/2025 capital budget. It will be financed by use of Moreno Valley Utility’s restricted fund balance.
FISCAL YEAR 2024/2025 – 2024/2025 PROJECT BUDGET:
MVU Restricted Fund
GL Account No. 6011-70-80-80005-720199
Project No. 805 0080 6011 99……………………………………………$5,396,522 Total ................................................................................................................ $5,396,522 ESTIMATED PROJECT COSTS:
10,000 Ft of Conductor for CIP805 0080 …………………………………….. $450,000 Total……………………………………………………………….…………….. $450,000
NOTIFICATION
Publication of the Agenda.
A Notice Inviting Bid was advertised in OpenGov. The project was placed on OpenGov for 14 days, from December 13 through December 27, 2024. A Pre-Bid Conference was held on December 17, 2024.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Ariel Dunning, P.E. Melissa Walker, P.E.
ID: 25-0079 Page 3
Senior Electrical Engineer Public Works Director/City Engineer Concurred By:
Jason Niccoli, P.E.
Electric Utility Division Manager
CITY COUNCIL GOALS
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ID: 25-0079 Page 4
Report Approval Details
Document Title: STAFFREPORT_PW_MVU_15kV CABLE.docx
Attachments: - Evaluation Tabulation.pdf
Final Approval Date: Jan 15, 2025
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
No Signature - Task assigned to Mike Lee was completed by workflow administrator Patty Rodriguez
Mike Lee
Patty Rodriguez