Report to City Council
ID: 25-0080 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: January 21, 2025
TITLE: AUTHORIZE AN AGREEMENT WITH CHARGEPOINT,
INC. FOR THE PURCHASE OF ELECTRIC VEHICLE
CHARGING STATIONS FOR THE CORPORATE YARD
(REPORT OF: PUBLIC WORKS)
TITLE SUMMARY: Authorization of an Agreement with ChargePoint, Inc. for the Purchase of Electric Vehicle Charging Stations for the City of Moreno Valley Corporate Yard
Recommendation(s)
That the City Council:
1. Authorize an agreement with Charge Point, Inc. for the purchase of Electrical Vehicle Charging Stations at the City of Moreno Valley Corporate Yard; and
2. Authorize the issuance of a purchase order to Charge Point, Inc. for an amount up to $740,000 (Total of Chargers needed plus contingency ) upon fu ll execution of the agreement; and
3. Authorize the City Manager to execute the Agreement with ChargePoint, Inc. and any subsequent related extensions or amendments to the Agreement, and change orders to the contract, subject to the approval of the City Attorney.
4. Authorize a budget adjustment as set forth in the Fiscal Impact section of this report.
SUMMARY
This report recommends entering into an agreement with Charge Point, Inc. for the purchase of Electrical Vehicle Charging Stations (EVCS) for various locations.
ID: 25-0080 Page 2
City Staff recommends utilizing the Cooperative Purchase Agreement between Sourcewell and ChargePoint, Inc. in lieu of formal bidding, for the purchase of EVCS to be installed at multiple location as identified in City of Moreno Valley Capital Improvement Plan Fiscal Years 2023-2028.
DISCUSSION
On June 6, 2023, the City Council approve the Capital Improvement Plan Budget for Fiscal Years 2023 -2028 that included Electrical Vehicle Charging Stations (EVCS) projects. The EVCS Projects are intended to install multiple Level 2 and Level 3 chargers at different locations owned by the City and install electrical infrastructure that will “make ready” for future EVCS.
City Staff is recommending the use of a Cooperative Agreement between Sourcewell and ChargePoint, Inc. in lieu of the formal bidding, and as justification for entering into an agreement with ChargePoint, Inc. for this project.
In Fiscal Year 2020/2021 Sourcewell issued a Request for Proposals for Electric Vehicle Supply Equipment and Related Services. Sourcewell has competitively awarded an agreement to Charge Point, Inc. The agreement provides favorable pricing based on Sourcewell’s competitive award. The City wishes to utilize the Sourcewell agreement and issue purchase orders for future Electric Vehicle Charging Station projects. Per the Moreno Valley Municipal Code, Section 3.12.260, “Where it is advantageous for the City and to the extent consistent with State law, the City Manager may authorize the Financial and Administrative Services Director or the Purchasing Manager to purchase supplies, materials, equipment or contractual services through legal, competitively awarded contracts with or of other governmental jurisdictions or public agencies, including California Multiple Awar d Schedules (CMAS) commonly referred to as "piggybacking," without further contracting, solicitation or formal bidding as described in this chapter. (Ord. 844 § 2, 2012)”.
Sourcewell’s RFP and award documents have been examined and indicate a competitive award was made to Charge Point, Inc. in 2021. Approval of this agreement by the City Council will authorize the issuance future purchase orders to ChargePoint, Inc. for the purchase of Electronic Vehicle (EV) chargers. These chargers are necessary to suppor t the growing demand of the City’s electrified fleet and growth in Electric Vehicles in the City in general.
The project will be supported by M. Brey Electric, Inc. for the installation work. M. Brey Electric is an existing vendor with a current contract i n place with the City, making them readily available to perform the necessary tasks for this project. Their established relationship and proven track record ensure they are well -suited to meet the project's requirements efficiently and effectively.
ALTERNATIVES
1. Approve and authorize the recommended action as presented in this staff report.
This alternative will allow for the timely and economical purchase of Electronic
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Vehicle (EV) chargers to support electrification in the City.
2. Do not approve and authorize the recommended actions as presented in this staff report. This alternative will result in delaying the installation of Electronic Vehicle (EV) chargers needed to support the City’s electrified fleet.
FISCAL IMPACT
Funds for the purchase of equipment through this agreement are already included in the Fiscal Year s 2023/2024 and 2024/2025 Adopted Capital Improvement Plan Budget.
Additional funding will be financed by the Moreno Valley Utility’s restricted fund balance.
Description GL Account No. Type
(Rev/Exp)
FY 24/25
Budget
Proposed
Adjustments
FY 24/25
Amended Budget
6011-MVU
Restricted
GL-6011-70-80-80005-720199
PN-805 0060 6011 99
Exp $114,941 $250,059 $365,000
NOTIFICATION
Publication of the Agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Ariel Dunning, P.E. Melissa Walker, P.E.
Senior Electrical Engineer Public Works Director/City Engineer Concurred By:
Jason Niccoli, P.E.
Electric Utility Division Manager
CITY COUNCIL GOALS
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
Objective 1.1: Proactively attract high-quality businesses.
Objective 4.5: Explore green/renewable innovations and technologies for new developments such as the World Logistics Center.
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Objective 4.6: Advance the development of a well -connected and balanced citywide transportation network that serves all modes.
Objective 4.7: Demonstrate innovative and industry leading transportation systems.
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Report Approval Details
Document Title: STAFFREPORT_PW_MVU_CHARGEPOINT.docx
Attachments: - Chargepoint Agreement.pdf
Final Approval
Date:
Jan 16, 2025
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
No Signature - Task assigned to Mike Lee was completed by workflow administrator Patty Rodriguez
Mike Lee
Patty Rodriguez