CSD 2021-90
City of Moreno Valley
AGREEMENT FOR ON-SITE AND/OR PROFESSIONAL SERVICES
FOR THE RENTAL OF PORTABLE RESTROOMS
This Agreement is made by and between the City of Moreno Valley, Moreno Valley Community Services District, California, a municipal corporation, with its principal place of business at 14177 Frederick Street, Moreno Valley, CA 92552, hereinafter referred to is he "Cipal, and Di busines at 80 . Mission RD. San Marco, CA. 92069, bein with referred to as the "Contractor" based upon City policies and the following legal citations:
RECITALS
A. Government Code Section 53060 authorizes the engagement of persons to perform special services as independent contractors;
Contractor desires to perform and assume responsibility for the provision of professional PORTABLE RESTROOM RENTAL contracting services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing professional PORTABLE RESTROOM RENTAL contracting services, is licensed in the State of California, if applicable; City desires to engage Contractor to render such services for the PORTABLE RESTROOM RENTAL as set forth in this Agreement;
D. The public interest, convenience, necessity and general welfare will be served by this Agreement; and
This Agreement is made and entered into effective the date the City signs this Agreement.
TERMS
CONTRACTOR INFORMATION:
Contractor's Name:_Diamond Environmental Services, LP
Address:_ 807 E. Mission Rd.
City: San Marcos State: CA. Zip: 92062
Business Phone: 760-744-7191 Fax No. 760-744-7184
Other Contact Number: _
Business License Number: 11295
Federal Tax I.D. Number: 33-0766453
CONTRACTOR SERVICES, FEES, AND RELEVANT DATES:
A. The Contractor's scope of service is described in Exhibit "A" attached hereto and incorporated herein by this reference.
B. The City's responsibilities, other than payment, are described in Exhibit "B" attached hereto and incorporated herein by this reference. 1 C. Payment terms are provided in Exhibit "C" attached hereto and incorporated herein by this reference.
D. The term of this Agreement shall be from January 1, 2022 to June 30, 2026 unless terminated earlier as provided herein. The City acknowledges that it will not unreasonably withhold approval of the Contractor's requests for extensions of time in which to complete the work required. The Contractor shall not be responsible for performance delays caused by others or delays beyond the Contractor's reasonable control (excluding delays caused by non-performance or unjustified delay by Contractor, his/her/its employees, or subcontractors), and such delays shall extend the time for performance of the work by the Contractor.
3. STANDARD TERMS AND CONDITIONS:
A. Control of Work. Contractor is solely responsible for the content and sequence of the work, and will not be subject to control and direction as to the details and means for accomplishing the anticipated results of services. The City will not provide any training to Contractor or his/her/its employees.
B. Intent of Parties: Contractor is, and at all times shall be, an independent contractor and nothing contained herein shall be construed as making the Contractor or any individual whose compensation for services is paid by the Contractor, an agent or employee of the City, or authorizing the Contractor to create or assume any obligation or liability for or on behalf of the City, or entitling the Contractor to any right, benefit, or privilege applicable to any officer or employee of the City.
C. Subcontracting. Contractor may retain or subcontract for the services of other necessary contractors with the prior written approval of the City. Payment for such services shall be the responsibility of the Contractor. Any and all subcontractors shall be subject to the terms and conditions of this Agreement, with the exception that the City shall have no obligation to pay for any subcontractor services rendered. Contractor shall be responsible for paying prevailing wages where required by law [See California Labor Code Sections 1770 through 1777.7].
D. Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.
E. Substitution of Key Personnel. Contractor has represented to City that certain key personnel will perform and coordinate the services under this Agreement.
Should one or more of such personnel become unavailable, Contractor may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Contractor cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
As discussed below, any personnel who fail or refuse to perform the services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the project or a threat to the safety of persons or property, shall be promptly 2 removed from the project by the Contractor at the request of the City. The key personnel for performance of this Agreement are as follows: Tanno Gomolka.
F. City's Representative. The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). Contractor shall not accept direction or orders from any person other than the City's Representative or his or her designee.
Contractor's Representative. Contractor hereby designates Tanno Gomolka Contract Manager, or his or her designee, to act as its representative for the performance of this Agreement ("Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's Representative shall supervise and direct the services, using his or her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the services under this Agreement.
H. Legal Considerations. The Contractor shall comply with applicable federal, state, and local laws in the performance of this Agreement. Contractor shall be liable for all violations of such laws and regulations in connection with services.
If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnity and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
I. Standard of Care: Performance of Employees. Contractor shall perform all services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the profession necessary to perform the services.
Contractor warrants that all employees and subcontractor shall have sufficient skill and experience to perform the services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the services and that such licenses and approvals shall be maintained throughout the term of this Agreement. Any employee of the Contractor or its subcontractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the services in a manner acceptable to the City, shall be promptly removed from the project by the Contractor and shall not be re-employed to perform any of the services or to work on the project.
Contractor Indemnification. Contractor shall indemnify, defend and hold the City, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District (CSD), their officers, agents and employees harmless from any and all claims, damages, losses, causes of action and 3 demands, including, without limitation, the payment of all consequential damages, expert witness fees, reasonable attorney's fees and other related costs and expenses, incurred in connection with or in any manner arising out of Contractor's performance of the work contemplated by this Agreement and this Agreement. Acceptance of this Agreement signifies that the Contractor is not covered under the City's general liability insurance, employee benefits, or worker's compensation. It further establishes that the Contractor shall be fully responsible for such coverage. Contractor's obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, the Moreno Valley Housing Authority, and the CSD, and their officers, agents and employees.
K. Additional Indemnity Obligations. Contractor shall defend, with counsel of City's choosing and at Contractor's own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section "J" that may be brought or instituted against City, the Moreno Valley Housing Authority, and the CSD, and their officers, agents and employees. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City, the Moreno Valley Housing Authority, and the CSD, and their officers, agents and employees as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City, the Moreno Valley Housing Authority, and the CSD, and their officers, agents and employees as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City's attorney's fees and costs, including expert witness fees. Contractor shall reimburse City, the Moreno Valley Housing Authority, and the CSD, and their officers, agents and employees for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.
L. Insurance Requirements. The Contractor will comply with the following insurance requirements at its sole expense. Insurance companies shall be rated (A Minus: VII-Admitted) or better in Best's Insurance Rating Guide and shall be legally licensed and qualified to conduct business in the State of California:
The Contractor shall procure and maintain, at its sole expense, Workers' Compensation Insurance in such amounts as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Contractor and the City, the Housing Authority and CSD against any loss, claim, or damage arising from any injuries or occupational diseases happening to any worker employed by the Contractor in the course of carrying out the Agreement. This coverage may be waived if the Contractor i letermined to be functioning as a sole proprietor and the city provided forn "Exception to Worker's Compensation Coverage" is signed, notarized and attached to this Agreement
X General Liability Insurance—to protect against loss from liability imposed by law for damages on account of bodily injury, including death, and/or property damage suffered or alleged to be suffered by any person or persons 4 whomever, resulting directly or indirectly from any act or activities of the Contractor, sub-Contractor, or any person acting for the Contractor or under its control or direction. Such insurance shall be maintained in full force and effect hroughout the terms of the Agreement and any extension thereof in th inimum amounts provided below
$1,000,000 per occurrence/ $2,000,000 aggregate
$1,000,000 per occurrence/ $2,000,000 aggregate
X Professional Errors and Omission Insurance-such coverage shall not be less than $1,000,000 per claim and $2,000,000 aggregate.
X Liability and Property Damage Insurance coverage for owned and non- owned automotive equipment operated on City/CSD/Housing Authority premises. Such coverage limits shall not be less than $1,000,000 combine X A Certificate of Insurance and appropriate additional insured endorsement evidencing the above applicable insurance coverage shall be submitted to the City prior to the execution of this Agreement. The Certificate of Insurance or an appropriate binder shall bear an endorsement containing the following provisions:
Solely as respect to services done by or on behalf of the named insured for provided shall be primary insurance and not contributing with any other insurance available to the City of Moreno Valley, the Moreno Valley party liability policy
The terms of the insurance policy or policies issued to provide the above coverage shall neither be amended to reduce the required insurance limits and coverages nor shall such policies be canceled by the carrier without thirty (30) days prior written notice by certified or registered mail of amendment or cancellation to the City, except that cancellation for non-payment of premium shall require ten (10) days prior written notice by certified or registered mail.
In the event the insurance is canceled, the Contractor shall, prior to the cancellation date, submit new evidence of insurance in the amounts established M. Intellectual Property. Any system or documents developed, produced or provided under this Agreement, including any intellectual property discovered or developed by Contractor in the course of performing or otherwise as a result of its work, shall become the sole property of the City unless explicitly stated 5 otherwise in this Agreement. The Contractor may retain copies of any and all material, including drawings, documents, and specifications, produced by the Contractor in performance of this Agreement. The City and the Contractor agree that to the extent permitted by law, until final approval by the City, all data shall be treated as confidential and will not be released to third parties without the prior written consent of both parties.
N. Entire Agreement. This Agreement constitutes the entire agreement between the parties. There are no understandings, agreements, or representations of warranties, expressed or implied, not specified in this Agreement. This Agreement applies only to the current proposal as attached. This Agreement may be modified or amended only by a subsequent written Agreement signed by both parties. Assignment of this Agreement is prohibited without prior written consent.
O. (a) The City may terminate the whole or any part of this Agreement at any time without cause by giving at least ten (10) days written notice to the Contractor. The written notice shall specify the date of termination. Upon receipt of such notice, the Contractor may continue work through the date of termination, provided that no work or service(s) shall be commenced or continued after receipt of the notice which is not intended to protect the interest of the City. The City shall pay the Contractor within thirty (30) days after receiving any invoice after the date of termination for all non-objected to services performed by the Contractor in accordance herewith through the date of termination.
b) Either party may terminate this Agreement for cause. In the event th ity terminates this Agreement for cause, the Contractor Shall periorm n further work or service(s) under the Agreement unless the notice of termination authorizes such further work.
(c) If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished documents and data and other information of any kind prepared by Contractor in connection with the performance of services under this Agreement. Contractor shall be required to provide such documents and other information within fifteen (15) days of the request.
(d) In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, similar to those terminated.
P. Payment. Payments to the Contractor pursuant to this Agreement will be reported to Federal and State taxing authorities as required. The City will not withhold any sums from compensation payable to Contractor. Contractor is independently responsible for the payment of all applicable taxes. Where the payment terms provide for compensation on a time and materials basis, the Contractor shall maintain adequate records to permit inspection and audit of the Contractor's time and materials charges under the Agreement. Such records shall be retained by the Contractor for three (3) years following completion of the services under the Agreement.
6 S. Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Contractor:
Diamond Environmental Services, LP
807 E. Mission Rd.
San Marcos, CA 92069
Attn: Tanno Gomolka, Contract Manager
City:
City of Moreno Valley
14177 Frederick Street
P.O. Box 88005
Moreno Valley, CA 92552
Attn: Parks Superintendent, Parks and Community Services, Parks Maintenance
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class notice shal be deemed alecuate thrice on this age ical dices Acted, regardless of the method of service.
T. Time of Essence. Time is of the essence for each and every provision of this Agreement.
U. City's Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this project.
V. Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both parties.
W. Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.
X. No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the parties.
7 Y. Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
Z. Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
AA. Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
BB Supplementary General Conditions (for projects that are funded by Federal programs). The following provisions, pursuant to 44 Code of Federal Regulations, Part 13, Subpart C, Section 13.36, as it may be amended from time to time, are included in the Agreement and are required to be included in all subcontracts entered into by CONTRACTOR for work pursuant to the Agreement, unless otherwise expressly provided herein. These provisions supersede any conflicting provisions in the General Conditions and shall take precedence over the General Conditions for purposes of interpretation of the General Conditions. These provisions do not otherwise modify or replace General Conditions not in direct conflict with these provisions. Definitions used in these provisions are as contained in the General Conditions.
1. CONTRACTOR shall be subject to the administrative, contractual, and legal remedies provided in the General Conditions in the event CONTRACTOR violates or breaches terms of the Agreement.
2. CITY may terminate the Agreement for cause or for convenience, and CONTRACTOR may terminate the Agreement, as provided the General Conditions.
3. CONTRACTOR shall comply with Executive Order 11246 of September 24, 1965, entitled Equal Employment Opportunity, as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). (All construction contracts awarded in excess of $10,000 by CITY and/or subcontracts in excess of $10,000 entered into by CONTRACTOR.)
4. CONTRACTOR shall comply with the Copeland Anti-Kickback Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3) (All contracts and subcontracts for construction or repair.)
5. CONTRACTOR shall comply with the Davis-Bacon Act (40 U.S.C. 276a to 276a7) as supplemented by Department of Labor regulations (29 CFR Part 5).
6. CONTRACTOR shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327330) as supplemented by Department of Labor regulations (29 CFR Part 5).
8 7. CONTRACTOR shall observe CITY requirements and regulations pertaining to reporting included in the General Conditions.
8. Patent rights with respect to any discovery or invention which arises or is developed in the course of or under the Agreement shall be retained by the CITY.
9. Copyrights and rights in data developed in the course of or under the Agreement shall be the property of the CITY. FEMA/CalOES reserve a royalty- free, nonexclusive, irrevocable license to reproduce, publish or otherwise use or authorize to others to use for federal purposes a copyright in any work developed under the Agreement and/or subcontracts for work pursuant to the Agreement.
10. CONTRACTOR shall provide access by the City, the Federal grantor agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions.
II. CONTRACTOR shall retain all required records for three years after CITY makes final payments and all other pending matters relating to the Agreement are closed.
12. CONTRACTOR shall comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). (This provision applies to contracts exceeding $100,000 and to subcontracts entered into pursuant to such contracts.)
13. CONTRACTOR shall comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94163, 89 Stat. 871).
SIGNATURE PAGE TO FOLLOW
9 IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.
City of Moreno Valley Diamond Environmental Services, LP Bandhan BY:
BY:
Chief Financial Officer
/City Manager/Mayor Contract
(Select only one please) TITLE:!
(President or Vice President)
1220120
11.30.2021
TITLE: CFO
(Corporate Secretary)
11/30/21
Date
10 INTERNAL USE ONLY
ATTEST:
City Clerk
(only needed if Mayor signs)
APPROVED AS TO LEGAL FORM:
Steven B. Quintanilla
City Attorney
11/29/2021
Date
RECOMMÊNDER FOR APPROVAL:
Department Head
(if contract exceeds 15,000)
12.14.2021
Date
11 EXHIBIT A
CONTRACTORS SCOPE OF WORK
A. The City of Moreno Valley, Parks and Community Services Department/Parks Maintenance Division is committed to serving our community through teamwork and the constant pursuit of excellence. The Parks and Community Services Department is responsible for providing portable toilet rental services to Parks and Community Services Divisions, Public Works Maintenance and Operations, and the Police Department.
The purpose of this agreement is to work professionally with the Contractor and execute a contract for the rental and servicing of portable toilets. The Contractor shall be responsible for providing all materials and labor to satisfy the City's need for portable toilet services. The contractor will consist of furnishing and servicing vendor-owned portable toilet units for short or long-term requirements, special events and continual monthly service as needed. Service shall be based on the location, event and purpose. The Contractor shall be able to supply portable toilets, Regular, ADA Compliant, ADA Accessible, and Wash Stations. The Contractor shall be responsible for the following:
B. The agreement between the City and the Contractor is for portable restrooms rentals and service for Parks and Community Services Divisions:
(1) Cottonwood Golf Center, 13671 Frederick Street, for monthly portable restroom service.
(2) Moreno Valley Equestrian Center, 11150 Redlands, for monthly portable restroom service.
(3) July 4th Festival and Parade Route.
(4) Special Events.
(5) Emergency Needs.
C. The agreement between the City and the Contractor is for portable restrooms rentals and service for Maintenance and Operations:
(1) Two (2) portable restrooms on wheels for special projects, stationed at 15670 Perris Blvd.
D. The agreement between the City and the Contractor is for portable restrooms for the Police Department for rental and service for Police Operations.
E. Delivering and setting up the portable toilets at each requested site F. Ensure all material and methods comply with the standards set forth by the Riverside County Health Department and other agencies where applicable G. Copy of the material safety data sheet upon the City's request for all materials used.
12 H. Provide clean and undamaged units
1. Charging unit with fresh chemical, stocking tissue paper dispensers, protective toilet liners and hand sanitizers
J. Provide timely response times for both normal deliveries and emergency deliveries
Provide timely service for weekly and monthly service for portable toilet rentals and as needed for special events
L. Respond to repairs on rental units
M. Contact City liaison upon delivery of units
N. Use safety precautions at all times when delivering, setting up, servicing, and removing portable toilets to prevent any harm to citizens, or property
0. Toilets should be set up on stable, level ground and away from potential dangers.
P. Toilets should be placed in the most convenient areas (per the City's direction) and easy to access.
Q. The Contractor will be subject to the City's standard insurance requirements R. The City reserves the right to add additional units. Dates of use are approximate and the City reserves the right to request additions or subtractions from these periods.
S. The Contractor will consist of furnishing and servicing vendor-owned portable toilet units for short or long-term requirements, special events and continual monthly service as needed. Service shall be based on the location, event and purpose. The Contractor shall be able to supply portable toilets, Regular, ADA Compliant, ADA Accessible, and Wash Stations. The outcome of these services will be used to furnish rental of portable toilets to departments for monthly service, special events and emergency services as needed.
T. Written notice of the extension of the yearly contract and compensation amount for each fiscal year shall be provided to the Contractor at least thirty (30) days prior to the end of the current fiscal year.
Any request for an increase in Contractor's compensation shall be based on an annual inflation adjustment, calculated for the previous calendar year, based on the Riverside-San Bernardino-Ontario Regional Consumer Price Index for All Urban Consumers, as published by the Department of Labor's Bureau of Labor Statistics. Any such request shall be made to the City in writing no later than May 1 of each year for a total of five (5) years. Upon approval, the adjustment would be effective July 1 of the following fiscal year.
13 Additional Events Unit cost as needed:
Regular Unit: $62.17
ADA Unit: $139.17
Handicap Unit: $89.17
Dual Wash Sink: $60.17
Emergency Needs: $175.00 per truck
14 EXHIBIT B
CITY'S RESPONSIBILITIES
Furnish the Contractor all in-house data which is pertinent to services to be performed by the Contractor and which is within the custody or control of the CSD, including, but not limited to, copies of record and off-record maps and other record and off-record property data, right-of-way maps and other right-of-way data, pending or proposed subject property land division and development application data, all newly developed and pertinent design and project specification data, and Provide timely review, processing, and reasonably expeditious approval of all submittals by the Contractor.
Provide timely CSD staff liaison with the Contractor when requested and when reasonably needed.
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EXHIBIT C
TERMS OF PAYMENT
The Contractor's compensation shall not exceed $157,160.35.
The Contractor will obtain, and keep current during the term of this Agreement, the required City of Moreno Valley business license.
Proof of a current City of Moreno Valley business license will be required prior to any payments by the City. Any invoice not paid because the proof of a current City of Moreno Valley business license has not been provided will not incur any fees, late charges, or other penalties. Complete instructions for obtaining a City of Moreno Valley business license are located at:
http://www.moval.org/do_biz/biz-license.shtml
3. The Contractor will electronically submit an invoice to the City on a monthly basis for progress payments along with documentation evidencing services completed to date. The progress payment is based on actual time and materials expended in furnishing authorized professional services since the last invoice. At no time will the City pay for more services than have been satisfactorily completed and the City's determination of the amount due for any progress payment shall be final. The Contractor will submit all original invoices Accounts Payable
[email protected]
Accounts Payable questions can be directed to (951) 413-3073.
Copies of invoices may be submitted to the Parks and Community Services Department, Parks Division at [email protected] or calls directed to (951) 413-3702.
The Contractor agrees that City payments will be received via Automated Clearing House (ACH) Direct Deposit and that the required ACH Authorization form will be completed prior to any payments by the City. Any invoice not paid because the completed ACH Authorization Form has not been provided will not incur any fees, late charges, or other penalties. The ACH Authorization Form is located at:
http://www.moval.org/city_hall/forms.shtml#bf
The minimum information required on all invoices is:
16 Vendor Name, Mailing Address, and Phone Number
Invoice Date
City-provided Reference Number (e.g. Project, Activity) Detailed work hours by class title (e.g. Manager, Technician, or Specialist), services performed and rates, explicit portion of a contract amount, or detailed billing information that is sufficient to justify the invoice amount; single, lump amounts The City shall pay the Contractor for all invoiced, authorized professional services within thirty (30) days of receipt of the invoice for same.
7. Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.
Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable.
Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
17