Report to City Council
ID: 25-0096 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: February 18, 2025
TITLE: AUTHORIZATION TO AWARD A CONSTRUCTION
CONTRACT FOR THE RESIDENTIAL TRAFFIC
MANAGEMENT PROGRAM (REPORT OF: PUBLIC
WORKS)
TITLE SUMMARY: Authorization to Award a Construction Contract to Cali State Paving, Inc. for the Residential Traffic Management
Program, Project Number 801 0015, Fiscal Year 2024-2025, for the Installation of Speed Cushions Citywide
Recommendation(s)
That the City Council:
1. Award a construction contract to Cali State Pa ving, Inc. for the Residential Traffic Management and Citywide Speed Cushion Program; and
2. Authorize the City Manager to execute a contract with Cali State Paving, Inc. In the amount of $278,512.00 funded by State Gas Tax; and
3. Authorize the issuance of a purchase order to Cali State Paving, Inc. in the amount of $320,288.80 (bid amount plus a 15% contingency); and
4. Authorize the Public Works Director/City Engineer to execute any subsequent change orders to the contract with Cali State Paving, Inc. up to the budget as previously approved by City Council, subject to the approval of the City Attorney.
SUMMARY
This report recommends approval of a contract with Cali State Paving, Inc. to construct speed cushions under the City’s Residential Traffic Management and Speed Cushion
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Program, which is funded by State Gas Tax (Fund 2000). The project will install speed cushions citywide , targeting areas that have met the program’s criteria for mitigating speeding in residential neighborhoods.
DISCUSSION
Since 2004, as directed by City Council, the City of Moreno Valley has been installing traffic-calming devices in residential neighborho ods to address ongoing speeding concerns where standard traffic control measures (such as signage and striping) have proven ineffective. Speed humps, speed tables, and speed cushions are placed on residential streets with 25-mph speed limits, in locations that meet the criteria outlined in the City’s Residential Traffic Management Program and its Speed Hump Program Policy.
To date, t hese measures have successfully reduced speeding where they have been installed.
As part of the FY 23/24 & 24/25 Capital Improvement Plan, the City Council approved funding for the Citywide Residential Traffic Management Program to further enhance pedestrian and vehicular safety. The speed cushion program is part of this program. The increased number of requests staff received, and popularity of the speed cushion program has required that the operation to be reviewed annually to adequately serve the community’s needs. Contractual bid documents have been prepared, and the project was advertised to the construction community to attr act a qualified contractor capable of handling the program’s immediate installation needs.
The design of this project was completed in -house by engineering staff and was advertised for construction bids on November 27, 2024. Formal bidding procedures were followed in conformance with the Public Contract Code. Five (5) bids were received via the electronic bid management system, OpenGov.com on January 7, 2025, as follows:
CONTRACTORS
1. Cali State Paving, Inc. $278,512.00
2. Superior Paving Company Inc. $342,460.94
3. LC Paving and Sealing $349,765.00
4. Estate Design and Construction Inc. $372,000.00
5. NPG, Inc. $534,063.00
The lowest responsible bidder was determined by comparing the cumulative total for all bid items as stipulated in the bidding documents. Staff has reviewed the bid submitted by Cali State Paving, Inc. and found it to be the lowest responsive and responsible bidder in possession of a valid license and bid bond. No outstanding issues were identified through review of the references submitted by Cali State Paving, Inc. in their bid. Staff recommends awarding a contract to Cali State Paving, Inc. to construct the much needed traffic control devices as included in this project.
A contingency of 15% of the bid amount ($41,776.80) is recommended to account for any changed field condition that may have occurred during the period between the completion
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of the engineering design work and construction start, especially considering the extraordinary rains that occurred this spring. The contingency is also recommended to allow rapid response to avoid unnecessary construction delays that typically result in contractor change orders due to unforeseen circumstances encountered during construction.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
This alternative will provide for the timely construction of the Citywide Speed Cushion Program. Staff recommends this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does not recommend this alternative as it will delay the construction of these needed traffic control devices to mitigate residential speeding.
FISCAL IMPACT
This project is funded by State Gas Tax (Fund 2000). There is no impact to the General Fund.
AVAILABLE BUDGET
State Gas Tax
(Account No. 2000-70-76-80001-720199)
(Project No. 801 0015 70 76-2000-99) ......................................................... $320,468.00
ESTIMATED PROJECT COSTS:
Construction (including 15% contingency) .................................................... $320,288.80
NOTIFICATION
Publication of the agenda.
Prior to construction, staff will provide timely notifications to property owners on the affected streets, informing them about the proposed work schedule and any potential impacts. This ensures residents have adequate time to prepare and make any necessary arrangements.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Edward I. Init, PMP Melissa Walker, P.E.
Assistant Engineer Public Works Director/City Engineer Concurred By: Concurred By:
Harold Zamora, P.E. Wei Sun, T.E., PTOE
Engineering Division Manager/Assistant City Engineer Principal Engineer/City Traffic Engineer
CITY COUNCIL GOALS
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Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Positive Environment: Create a positive environment for the development of Moreno Valley's future.
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
Public Safety: Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
Objective 4.7: Demonstrate innovative and industry leading transportation systems.
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Report Approval Details
Document
Title:
STAFFREPORT_PW_TED_CITYWIDE_SPEED_CUSION.docx
Attachments: - Speed Cushion Project Location Map.pdf
- Contract_Cali State Paving, Inc._801 0015.pdf
Final Approval
Date:
Feb 11, 2025
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
Patty Rodriguez