MORENO VALLEY. Travel Authorization & Expense Reporting Form Instructions: Prior to any travel, complete Part I of this form to have travel and anticipated expenses approved. Submit a copy of this approved form with each payment expense submitted. Upon returning from travel, complete Part I of this form to confirm total expenses including any approved adjustments Submit form to Accounts Payable within 15 days of the travel end date. Always use the most up-to-date Travel Form located on the City's Intranet Employee Signature Immediate Supervisor Signature
Part | - Travel Authorization
Name: Ulises Cabrera Purpose of Trip: League of Cal Cities - Board of Directors Meeting Out of State?
Job Title: Mayor Destination: 875 Bordeaux Way, Napa, CA Enter below the departing date and time then the return date and time. Per diem travel days will Division: City Council automatically be calculated.
GL Org Sets) % Split Departure Example.
12/4/24 9:30 AM 1/2/18 7:30 AN
1010-10-01-10015 100% Split Total Equals Date & Time:
Return 12/6/24 7:00 PM Example:
100% Date & Time: 1/2/18 5:30 PM
CAL-Card?
Expense Type Account # Description of Expenses Amount
All Yes
Registration: (620510) Board of Directors - Registration Lodging : (620510) The Meritage Resort & Spa $631.86
Mileage: (620510) Miles: Rate: $0.67
Airfare: (620510) Southwest $907.96
*Per Diem: 620510) Napa, CA $92 _ Check box to decline Per Total Travel Days (Enter # of Days) >>> 3
*To receive per diem, travel must include an overnight stay. Total Per Per diem on first and last day are to be calculated at 75% of daily per diem rate. Diem: $230.00 Misc. Other: (620510)
Business Meals: (620510)
Division Manager Approval Date Total Anticipated Expenses: $1,769.82 City Manager Approval (as required) Date
x
Department Head Approval 12130/24
X X
Part I|' - Expense Reporting (Please check the appropriate box below and provide details) No adjustments are necessary. Anticipated expenses match actual expenses incurred.
Advance payments exceeded the actual expenses incurred. Attached is my receipt as evidence of reimbursement to the City. (Explain below, use negative numbers Actual expenses exceeded the anticipated original request. Additional funds are required as listed below.
Expense Details Expenditure Code Amount CAL-Card?
The Meritage Resort & Spa - Lodging Reimbursement 1010-10-01-10015-620510 ($631.86) Southwest - Airfare Reimbursment 1010-10-01-10015-620510 ($907.96) - -- -
----- 1010-10-01-10015
Post-Trip $230.00
Employee
I certify that this document is I GL Org Set
a true and accurate record of Signature: X
J Split Totals:
travel expenses for official
City business. Date: /2 0/24 Ext.
- -- ----
Division Manager Approval Date Final Total Expenses: $230.00 City Manager Approval (as required) Date
x
Department Head Approval Date
× 10130/84
x X
Owner: Finance Version 4.0
12/30/2024
LEAGUE OF
CALIFORNIA
CITIES
League Leaders Workshop
Virtual Briefing
November 21, 2024
10:00 a.m. - 12:00 p.m.
In-Person Workshop
December 4-5, 2024
The Meritage
875 Bordeaux Way
Napa, CA 94558
LEAGUE OF
CALIFORNIA
CITIES
VISION
To be recognized and respected as the leading advocate for the common interests of California's cities.
MISSION and CORE BELIEFS
To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Califorians.
WE BELIEVE:
» Local self-goverance is the cornerstone of democracy. » Our strength lies in the unity of our diverse communities of interest. > In the involvement of all stakeholders in establishing goals and in solving problems.
> In conducting the business of govemment with transparency, openness, respect, and civility.
> The spirit of honest public service is what builds communities. > Open decision-making that is of the highest ethical standard honors the public trust.
> Cities are vital to the strength of the California economy. » The vitality of cities is dependent upon their fiscal stability and local autonomy.
* The active participation of all city officials increases Cal Cities effectiveness
Partnerships and collaborations are essential elements of tocuse dvocacy and lobbying
> Ethical and well-informed city officials are essential for responsive, visionary leadership, and effective and efficient city operations.
LEAGUE OF
CALIFORNIA
CITIES
League Leaders Virtual Briefing
Thursday, November 21, 2024
10:00 a.m. - 12:00 p.m.
Each participant's individual Zoom link was sent by Cal Cities Education Team when you registered. Please contact Megan Dunn at [email protected] if you have questions.
The registration link is also available HERE.
AGENDA
Page
A. Introduction and Table Setting
~Cal Cities President Lynne Kennedy, Mayor Pro Tem, Rancho Cucamonga B. 2024: The Year in Review
• 2024 Legislative Highlights 2
-Cal Cities Director or Legislative Affairs, Jason Rhine • 2024 Advocacy Priorities Work Program Reports for Divisions, Departments, 11 Policy Committees and Caucuses
• 2024 Legal Advocacy Year in Review 15
~Cal Cities General Counsel, Sheri Chapman
• 2024 Ballot Measure Update 20
~Cal Cities Public Affairs Director, Kristine Guerrero
C. Looking Ahead to 2025
• Cal Cities 2024 Member Survey Results
~Cal Cities Director of Education and Member Services, Jennifer Whiting • 2025 Political Outlook 25
~ Dustin Gardiner, POLITICO's California Playbook Co-Author ~ Marisa Lagos, KQED Contributor
~ Dan Walters, CalMatters Opinion Columnist
• Issues and Priorities for the Legislature and the Administration in 2025 27 ~Cal Cities Director of Legislative Affairs, Jason Rhine D. Next Steps and Small Group Discussions
~Cal Cities Executive Director and CEO Carolyn Coleman
~All Participants
LEAGUE OF
CALIFORNIA
CITIES
League Leaders Schedule of Events
Online Events
Oct. 15- Nov. 1 Respond to the annual member survey (open to all Cal Cities members)
Nov. 21 League Leaders Briefing (Virtual Meeting - confirmation email 10:00 a.m.-Noon with individual Zoom link sent when registration submitted) : 202 egero ieo n 2024 Legislative Year in Review
2025 Political Outlook
Nov.-Dec. Leadership Orientations (Virtual Meetings)
(various dates and Caucus Leadership
times) Department Leadership
Division Leadership
Policy Committee Leadership
In-Person Workshop
Dec. 4
6:00-8:00 p.m. League Leaders Reception and Dinner
8:00-10:00 p.m. Dessert reception hosted by the Cal Cities Partners Dec. 5
7:30-8:30 a.m. Networking Breakfast
8:30 a.m.-5:00p.m. League Leaders Workshop (includes lunch) Evening Dinner on your own
Dec. 6 (optional)
7:30-8:30 a.m. Breakfast
8:30 a.m.-12:30 p.m. Board of Directors Meeting
(adoption of the 2025 Advocacy Priorities and other business) (League Leaders who are not currently serving on the Board of Directors are welcomed to stay for the Board meeting.) 1400 K Street. Suite 400, Sacramento, CA 95814 - 916.658.8200 • calcities.org Patrick Killion
From: Southwest Airlines < [email protected]> Sent: Monday, December 2, 2024 2:01 PM
To: Patrick Killion
Subject: You're going to Sacramento on 12/04 (2AEC3T)!
Warning: External Email - Watch for Email Red Flags!
Here's your itinerary & receipt. See ya soon!
View in web browser | View our mobile site
Southweste Manage Flight | Flight Status | My Account
A Travel notice
REAL ID Requirement: Do you have a REAL ID? Beginning May 7, 2025, you will need a state-issued REAL ID compliant license or identification card, or another acceptable form of ID (such as a U.S, Passport), to fly within the United States. Visit www.tsa.gov for a list of acceptable forms of ID and additional information regarding REAL ID requirement.
Hi Ulises,
We're looking forward to flying together! It can't come soon enough.
Below you'll find your itinerary, important travel information, and trip receipt. See you onboard soon!
DECEMBER 4 - DECEMBER 6
ONT + SMF
Ontario to Sacramento
Confirmation date: 12/02/2024
Confirmation # 2AEC3T
PASSENGER Ulises Cabrera
RAPID REWARDS # 22245637643
TICKET # 5262585797898
EST. POINTS EARNED 8,166
Rapid Rewards points are only estimations.
Your itinerary
1 Flight 1: Wednesday, 12/04/2024 Est. Travel Time: 1h 25m 1 Anytime
DEPARTS ARRIVES
FLIGHT
#1559 ONT 10:00AM SMF 11:25AM
Ontario Sacramento
Flight 2: Friday, 12/06/2024 Est. Travel Time: 1h 25m Anytime
DEPARTS ARRIVES
FLIGHT
# 4900 SMF 05:30PM ONT 06:55PM
Sacramento Ontario
Payment information
Total cost Payment
Air - 2AEC3T December 2, 2024
Base Fare S 816.52 Payment Amount $907.96
61.24 Visa ending in 1014
U.S. Transportation Tax
U.S. 9/11 Security Fee 11.20
U.S. Flight Segment Tax 10.00
U.S. Passenger Facility Chg 9.00
Total $ 907.96
Fare rules: If you decide to make a change to your current itinerary it may result in a fare increase.
Your ticket number: 5262585797898
All your perks, all in one place. (Plus a few reminders.) Anytime fare: Your two bags fly free®, no change or cancel fees, 10X Rapid Rewards® points, refundable, and Earlybird automatic check-in. Learn more.
Make sure you know when to arrive at your airport. Times vary by city.
If your plans change, cancel your reservation at least 10 minutes before original scheduled departure time and request your refund. If you don't cancel your reservation in time, youll receive a Transferable Flight Credit™ Prepare for takeoff
2 Patrick Killion
From: Kara Jones <[email protected]>
Sent: Wednesday, December 4, 2024 11:17 AM
To: Patrick Killion
Subject: ePayment Ulises Cabrera received for file Ulises Cabrera Warning: External Email - Watch for Email Red Flags!
THE
Meritage
RESORT AND SPA.
The Meritage Resort and Spa
Payment has been received
File Name: Ulises Cabrera
Payment: Ulises Cabrera
Amount: $631.86
Paid On: 12/04/2024
Billing Name: Patrick Killion
Approval Number:
ch_3QSO2GB2avNS30231bAG6tcW
Transaction Id: 96bcdc9b-3fb0-4c4a-976c-
8851f23775b3_
Card Type: Visa
Last 4 digits: 1014
Payment To The Meritage Resort and Spa (875 Bordeaux Way, Napa, CA 94558) http://themeritageresort.com
Refund or Cancellations Please Refer to Contract
For questions or support regarding this payment please contact or [email protected]
Learn how to close business faster using Sertifi. https://www.sertifi.com 333 North Green Street, Suite 812, Chicago IL, 60607
1 LEAGUE OF
CALIFORNIA
CITIES
2024 Board of Directors Travel Expense Voucher
Please use one form per meeting.
Director's Name
Ulises Cabrera Requesting Date 12/9/2024
Meeting Location
The Meritage - Napa, CA
Type of Expense (Transportation & Incidental Expenses) Expense Date Total Airfare | Southwest ONT-SMF 12/2/24 $ 907.96
Total $ 907.96
Principal expenses are transportation and incidental expenses incurred through participation in Cal Cities Board of Directors meetings, with the exception of the board meeting held in conjunction with Annual Conference. (1) TRANSPORTATION:
a. Air travel: Attach supporting documentation.
b. Automobile mileage: Automobile mileage from home or place of business to and from the Board meeting or the airport reimbursed at the 2024 IRS rate of 67 cents per mile. The maximum reimbursement for transportation by automobile will be the equivalent of airfare from the point of embarkation to the site of the Board meeting and return trip. c. Ground transportation to and from the airport to the Board meeting location reimbursed with supporting documentation.
d. Airport and hotel parking fees reimbursed with supporting documentation. (2) LODGING: Your lodging is covered under Cal Cities' master account. You are responsible for additional charges to your bill such as Wi-Fi, etc.
(3) INCIDENTAL EXPENSES: This category is intended to include miscellaneous expenses, tips, etc., for which the Board of Directors is allowed $20 per day or portion thereof. Please provide receipts if available.
PLEASE SUPPLY PAYMENT INFORMATION: ONE PAYEE PER FORM PLEASE.
Check Payable to City of: Moreno Valley Check Payable to:
Attention to: Patrick Killion ne Address:
: Acccunting Dept' OR
Address: 14177 Frederick St
City: Moreno Valley Zip: 92553 City: Zip:
PLEASE RETURN TO: Pam Herrera, Executive Assistant, [email protected] Submit NOTE: All Directors are covered by travel insurance in the amount of $100,000.
Stanel to Jacke 12/10924 OK-Pan Horen 12-10-24
LEAGUE OF Coile: 5000013-10-140
CALIFORNIA
CITIES
2024 Board of Directors Travel Expense Voucher
Please use one form per meeting.
Director's Name
Ulises Cabrera Requesting Date 12/9/2024
Meeting Location
The Meritage - Napa, CA Dacb, 2024
Board Meeting
Type of Expense (Transportation & Incidental Expenses) Expense Date Total Airfare | Southwest ONT-SMF 12/2/24 $ 907.96
Total $ 907.96
Principal expenses are transportation and incidental expenses incurred through participation in Cal Cities Board of Directors meetings, with the exception of the board meeting held in conjunction with Annual Conference. (1) TRANSPORTATION:
a. Air travel: Attach supporting documentation.
b. Automobile mileage: Automobile mileage from home or place of business to and from the Board meeting or the airport reimbursed at the 2024 IRS rate of 67 cents per mile. The maximum reimbursement for transportation by automobile will be the equivalent of airfare from the point of embarkation to the site of the Board meeting and return trip. c. Ground transportation to and from the airport to the Board meeting location reimbursed with supporting documentation.
d. Airport and hotel parking fees reimbursed with supporting documentation. (2) LODGING: Your lodging is covered under Cal Cities' master account. You are responsible for additional charges to your bill such as Wi-Fi, etc. ENTERED
(3) INCIDENTAL EXPENSES: This category is intended to include miscellaneous expenses, tips, etc., fol which the Board of Directors is allowed $20 per day or portion thereof. Please provide receipts if available.
PLEASE SUPPLY PAYMENT INFORMATION: ONE PAYEE PER FORM PLEASE.
Check Payable to City of: Moreno Valley Check Payable to:
Address:
Attention to: Patrick Killion.... OR
Address: 14177 Frederick St
City: Moreno Valley Zip: 92553 City: Zip:
PLEASE RETURN TO: Pam Herrera, Executive Assistant, pherrera @ cacities.org DiE: All Directors are covered s travel insurance in the amount of $100,000.
City of Moreno Valley
City Hall Cashier
14177 Frederick Street
Moreno Valley, CA 92554
951.413.3000
12/30/2024 11:23AM Michelle
003459-0012
MISCELLANEOUS RECEIPT
Payment Code: SUSP9999 -
Suspense
2024 Item: 54
1 @ 907.96 907.96
907.96
Subtotal 907.96
Total 907.96
CHECK 907.96
Check Number 117842
Change due 0.00
Paid by: LEAGUE OF CALIFORNIA CITIES
Comments: GL: 1010-10-01-10015-620510
MAYOR'S AIRFARE
117042"1
Jamil
Thank you for your business.
CUSTOMER COPY
usbank.
P.O. Box 6347 Posting Date: 12/05/2024
Fargo, ND 58125-6347 Transaction Amount: $631.86
New Activity
PATRICK KILLION
**1014
Merchant
Posting Transaction State/ Transaction
Date Date Reference Number Merchant Name Merchant City Province Amount 12/05/2024 12/04/2024 24011344339000074556953 MERITAGE RESORT HTTPSWWW.MERI CA $631.86 Allocations:
Amount Accounting Code
$631.86 1010-10-01-10015620510Y Mayor Cabrera Lodging | League of Cal Cities Board Meeting Page:
usbank.
P.O. Box 6347 Posting Date: 12/06/2024
Fargo, ND 58125-6347 Transaction Amount: ($431.86)
New Activity
PATRICK KILLION
**1014
Merchant
Posting Transaction State/ Transaction
Date Date Reference Number Merchant Name Merchant City Province Amount 12/06/2024 12/04/2024 24011344340000084029386 MERITAGE RESORT HTTPSWWW.MERI CA ($431.86) Allocations:
Amount Accounting Code
($431.86) 1010-10-01-10015620510Y Mayor Cabrera Lodging Refund | League of Cal Cities Board Meeting Page:
usbank.
P.O. Box 6347 Posting Date: 12/09/2024
Fargo, ND 58125-6347 Transaction Amount: ($200.00)
New Activity
PATRICK KILLION
**1014
Merchant
Posting Transaction State/ Transaction
Date Date Merchant Name Merchant City Province Amount
12/09/2024 12/07/2024 24011344343000004593070 MERITAGE RESORT HTTPSWWW.MERI CA ($200.00) Allocations:
Amount Accounting Code
($200.00) 1010-10-01-10015620510Y Mayor Cabrera Lodging Refund | League of Cal Cities Board Meeting Page: