Report to City Council
ID: 25-0142 Page 1
TO: Mayor and City Council
Mayor and City Council Acting in its Capacity as
President and Members of the Board of Directors of
the Moreno Valley Community Services District (CSD)
FROM: Jeremy Bubnick, Parks & Community Services
Director
AGENDA DATE: March 18, 2025
TITLE: AUTHORIZATION TO AWARD A CONSTRUCTION
CONTRACT FOR THE GRAND VALLEY BALLROOM
OUTDOOR PATIO LIGHTING PROJECT 803 0051
(REPORT OF: PARKS AND COMMUNITY SERVICES)
TITLE SUMMARY: Authorization to Award Construction Contract to Inland Electric Inc . for the Grand Valley Ballroom Outdoor Patio Lighting Project (Project No. 803 0051)
Recommendation(s)
That the City Council and CSD:
1. Award a Construction Contract to Inland Electric Inc. for the construction of the Grand Valley Ballroom Outdoor Patio Lighting Project and authorize the Executive Director to execute a contract with Inland Electric Inc in the amount of $124,250.00 funded by Facilities Construction Fund (3000); and
2. Authorize the issuance of a Purchase Order to Inland Ele ctric Inc. in the amount of $136,675.00 (bid amount plus a 10% contingency) necessary for completing the construction of this project when the contract has been signed by all parties; and
3. Authorize the Executive Director or their designee to execute any subsequent related change orders to the contract with Inland Electric Inc. within Council approved budgeted amounts, subject to the approval of the City Attorney.
ID: 25-0142 Page 2
SUMMARY
This report recommends approval of a contract with Inland Electric Inc . for the Grand Valley Ballroom Outdoor Patio Lighting, project No. 803 0051. This project is included as part of the previously approved Capital Improvement Plan 2023-2025 and is budgeted in the Facilities Construction Fund (3000).
DISCUSSION
The Grand Valley Ballroom Outdoor Patio Lighting Project will install new outdoor lighting for the patio area outside the Grand Valley Ballroom. The lighting will include ground - mounted poles and Light Emitting Diode (LED) outdoor fixture lighting and will have the ability to control the light color and brightness. The style of pole and fixtures will complement the adjacent Amphitheater. The outdoor patio area will be used to complement programming at the Amphitheater and the new lighting will be used for evening programming.
This project is exempt from the California Environmental Quality Act (CEQA) Section of 15301a and Section 5.1.2 of the City’s Rules and Procedures for the Implementation of CEQA.
The lighting and electrical design of this project was completed b y a city consultant and was advertised for construction bids on February 11, 2025. Formal bidding procedures were followed in conformance with Public Contract Code. Bids were received via City’s electronic bid management system, OpenGov.com, and on March 6 , 2025, a total of (4) bids were received as follows:
CONTRACTORS Verified Bid Amounts
1. Inland Electric Inc ..................................................................... $124,250.00
2. Estate Design and Construction Inc ......................................... $138,220.58
3. MBE Construction ..................................................................... $161,369.00
4. Optima Energy Inc .................................................................... $162,298.00
The lowest responsible bidder was determined by comparing the cumulative total for all bid items as stipulated in the bidding documents. Staff has reviewed the bid by Inland Electric Inc. and finds it to be the lowest responsive and responsible bidder in possession of a valid license and bid bond. No outstanding issues were identified through review of the references submitted by Inland Electric Inc . in their bid. Staff recommends awarding a contract to Inland Electric Inc to install these improvements as included in this project.
A contingency of 10% of the bid amount ($12,425.00) is recommended to account for any changed field conditions encountered during construction. The contingency is also recommended to allow for rapid response to avoid unnecessary construction delays that typically result in contractor change orders from unforeseen circumstance encountered during construction.
ID: 25-0142 Page 3
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
Staff recommends this alternative as this will allow for the construction of the Grand Valley Ballroom Outdoor Patio Lighting Project.
2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does not recommend this alternative which may delay construction of the Grand Valley Ballroom Outdoor Patio Lighting Project.
FISCAL IMPACT
The total budget for this project was previously approved by City Council , and it is currently budgeted in the Facilities Construction Fund (3000), project 803 0051-3000.
BUDGET AND ESTIMATED PROJECT COSTS:
Total Budget ............................................................................................... $ 200,000.00
Estimated Project Costs:
Lighting and Electrical Design ......................................................................... $56,300.00 Construction .................................................................................................. $124,250.00 Contingency (10%) .......................................................................................... $12,425.00 Total Cost ..................................................................................................... $192,975.00
NOTIFICATION
Posting of Agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Allen Yun Jeremy Bubnick
Parks Project Manager Parks & Community Services Director
Concurred By:
Patty Yhuit
PCS Admin & Financial Services Division Manager
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality de velopment, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Positive Environment: Create a positive environment for the development of Moreno Valley's future.
ID: 25-0142 Page 4
Public Facilities and Capital Projects: En sure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
Revenue Diversification and Preservation: Develop a variety of City revenue sources and policies to create a stable revenue base and fiscal policies to support essential City services, regardless of economic climate.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ID: 25-0142 Page 5
Report Approval Details
Document
Title:
STAFFREPORT_PCS_AGREEMENTGVBALLROOMPATIOLIGHTING.
docx
Attachment
s:
- Agreement and Bond-803 0051 - Grand Valley Ballroom Patio Lighting.pdf
Final
Approval
Date:
Mar 11, 2025
This report and all of its attachments were approved and signed as outlined below:
Jeremy Bubnick
Natalia Lopez
Dena Heald
Launa Jimenez
Brian Mohan
Patty Rodriguez