Agreement - Hammel Green Abrahamson.pdf — Moreno Valley City Council, April 15, 2025

Revision: 05/28/2024
City of Moreno Valley

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made by and between the City of Moreno Valley, California, a municipal corporation, with its principal place of business at 14177 Frederick Street, Moreno Valley, CA 92552, hereinafter referred to as the “City”, and Hammel, Green and Abrahamson, Inc., with its principal place of business at 1301 Colorado Ave, Santa Monica, CA 90404, hereinafter referred to as the “Vendor,” based upon City policies and the following legal citations:

RECITALS
A. Government Code Section 53060 authorizes the engagement of persons to perform special services as independent Vendors;
B. Vendor desires to perform and assume responsibility for the provision of professional architectural and engineering contracting services required by the City on the terms and conditions set forth in this Agreement. Vendor represents that it is experienced in providing professional architectural and engineering contracting services and is licensed in the State of California, if applicable;

C. City desires to engage Vendor to render such services for the architectural and engineering as set forth in this Agreement;
D. The public interest, convenience, necessity, and general welfare will be served by this Agreement; and
E. This Agreement is made and entered into eﬀective the date the City signs this Agreement.

TERMS

1. VENDOR INFORMATION:

Vendor’s Name: Hammel, Green and Abrahamson, Inc.

Address: 1301 Colorado Ave
City: Santa Monica State: CA Zip: 90404
Revision: 05/28/2024
Business Phone: (310) 557-7651 Fax No. N/A

Other Contact Number: (310) 557-7651
Business License Number:

Federal Tax I.D. Number: 41-0778838

2. VENDOR SERVICES, FEES, AND RELEVANT DATES:

A. The Vendor’s scope of service (the “Work” or “Services") is described in Exhibit “A” attached hereto and
incorporated herein by this reference. Exhibit “A” contains Vendor’s proposal for the Services. The attached proposal is only incorporated into this Agreement by reference to set forth the scope of services. Any provision that purports to: (a) limit liability, (b) allocate responsibility of risk (including indemnity, guarantee, warrantee, or otherwise), (c) obligate the Vendor or any third party in any way, (d) identify or include additional services, (e) provide payment provisions (including amount, timing, or process of payment), (f) provide insurance requirements, or (g) set conditions, exceptions, or other provisions and/or qualifications to services to be performed shall not be deemed a part of this Agreement. Any terms and conditions of the Consultant’s proposal are null and void. The incorporation of the proposal does not reflect, represent, or constitute an agreement by the Vendor.

B. The City’s responsibilities, other than payment, are described in Exhibit “B” attached hereto and incorporated herein by this reference.

C. Payment terms are provided in Exhibit “C” attached hereto and incorporated herein by this reference.

D. The term of this Agreement shall be from , 2025 to June 30, 2026, unless terminated earlier as provided herein. The City acknowledges that it will not unreasonably withhold approval of the Vendor’s requests for extensions of time in which to complete the work required. The Vendor shall not be responsible for performance delays caused by others or delays beyond the Vendor’s reasonable control (excluding delays caused by non -performance or unjustiﬁed delay by Vendor, his/her/its employees, or subcontractors), and such delays shall extend the time for performance of the work by the Vendor.

3. STANDARD TERMS AND CONDITIONS:

A. Control of Work. Vendor is solely responsible for the content and sequence of the Work set forth in Exhibit A and will not be subject to control and direction of City as to the details and means for accomplishing the anticipated results of Services.

The City will not provide any training to Vendor or his/her/its employees.

B. Intent of Parties. Vendor is, and at all times shall be, an independent Vendor and nothing contained herein shall be construed as making the Vendor or any Revision: 05/28/2024
individual whose compensation for Services is paid by the Vendor, an agent or employee of the City, or authorizing the Vendor to create or assume any obligation or liability for or on behalf of the City, or entitling the Vendor to any right, beneﬁt, or privilege applicable to any oﬃcer or employee of the City.

C. Subcontracting. Vendor may retain or subcontract for the Services of other necessary Vendors with the prior written approval of the City. Payment for such Services shall be the responsibility of the Vendor. Any and all subcontractors shall be subject to the terms and conditions of this Agreement, with the exception that the City shall have no obligation to pay for any subcontractor services rendered.

Vendor shall be responsible for paying prevailing wages where required by law [See California Labor Code Sections 1770 through 1777.7].

D. Conformance to Applicable Requirements . All Work prepared by Vendor shall be subject to the approval of City.

E. Substitution of Key Personnel. Vendor has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Vendor may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Vendor cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner consistent with the Standard of Care , shall be promptly removed from the project by the Vendor at the request of the City. The key personnel for performance of this Agreement are as follows: Fielding Featherston, Neil Rubenstein, Tiera Robinson, Sierra Dennis, Shahram Salmasi.

F. City’s Representative. The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement (“City’s R epresentative”). Vendor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

G. Vendor’s Representative. Vendor hereby designates Fielding Featherston, or his or her designee, to act as its representative for the performance of this Agreement (“Vendor’s Representative”). Vendor’s Representative shall have full authority to represent and act on behalf of the Vendor for all purposes under this Agreement.

Subject to the Standard of Care, t he Vendor’s Representative shall supervise and direct the Services, using his or her skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the services under this Agreement.

H. Legal Considerations. The Vendor shall comply with applicable federal, state, and local laws in the performance of this Agreement. Vendor shall be liable for all violations of such laws and regulations in connection with Services. If the Vendor performs any work knowing it to be contrary to such laws, rules and regulations Revision: 05/28/2024
and without giving written notice to the City, Vendor shall be solely responsible for all costs arising therefrom. Vendor shall defend, indemnify and hol d City, its oﬃcials, directors, oﬃcers, employees and agents free and harmless, pursuant to the indemniﬁcation provisions of this Agreement, from any claim or liability arising out of any failure to comply with such laws, rules or regulations.

I. Standard of Care; Performance of Employees . Vendor shall perform all Services under this Agreement in accordance with the standard of care, skill and diligence customarily followed by established architects and engineers in this and similar communities in the State of California, performing professional services for institutions like the City (the “Standard of Care”) . Vendor represents and maintains that it is skilled in the profession necessary to perform the Services.

Vendor represents that all employees and subcontr actors shall have suﬃcient skill and experience to perform the Services assigned to them. Finally, Vendor represents that it, its employees and subcontractors have all licenses, permits, qualiﬁcations and approvals of whatever nature that are legally required to perform the Services and that such licenses and approvals shall be maintained throughout the term of this Agreement. Any employee of the Vendor or its subcontractors who is determined by the City to be performing the Services inconsistent with the Standard of Care , shall be promptly removed from the project by the Vendor and shall not be re -employed to perform any of the Services or to work on the project.

J. Vendor Indemniﬁcation. Vendor shall indemnify, defend and hold the City, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District (CSD), their oﬃcers, agents and employees harmless from any and all damages, losses, and including, without limitation, , expert witness fees, reasonable attorney’s fees and costs, incurred in connection with or in any manner arising out of Vendor’s performance of the Work contemplated by this Agreement. Notwithstanding the foregoing, Vendor shall not be liable for consequential, incidental, indirect, or special damages, except to the extent such damages result from Vendor’s gross negligence or willful misconduct.

Acceptance of this Agreement signiﬁes that the Vendor is not covered under the City’s general liability insurance, employee beneﬁts, or worker’s compensation. It further establishes that the Vendor shall be fully responsible for such coverage for its employees . Vendor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, the Moreno Valley Housing Authority, and the CSD, and their oﬃcers, agents and employees or to the amounts received by Vendor under this Agreement.

K. Additional Indemnity Obligations. Vendor shall reimburse City for the cost of any settlement paid by City, the Moreno Valley Housing Authority, and the CSD, and their oﬃcers, agents and employees as part of any such claim, suit, action or Revision: 05/28/2024
other proceeding. Such reimbursement shall include payment for City’s attorney’s fees and costs, including expert witness fees. Vendor shall reimburse City, the Moreno Valley Housing Authority, and the CSD, and their oﬃcers, agents and employees for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

L. CalPERS Retiree Disclosure . Vendor hereby expressly agrees to clearly and conspicuously disclose to City in writing any and all persons working for Vendor who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement allowance, and whom are, subject to City approval, assigned by Vendor to provide services to City under the Agreement, prior to such person performing any Services hereunder. Nothing herein shall be deemed or interpreted to limit a CalPERS retiree’s obligations under applicable law, rules or regulations.

M. CalPERS Indemnity. To the fullest extent permitted by law, in addition to obligations set forth in this section, in the event that any person providing Services under this Agreement is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, to the fullest extent of the law, Vendor shall indemnify, defend, and hold harmless , to the comp arative extent caused by Vendor, City for any costs and expenses incurred by City, including payment that City is required as a result to make to CalPERS, whether in the form of employee and/or employer contributions, taxes, or any similar obligations, as well as for the payment of any penalties and interest.

N. CalPERS Participation. As set forth in this Agreement and in the Request for Qualiﬁcations, City has an obligation to treat all persons working for or under the direction of Vendor as an independent Vendor of City and agents and employees of Vendor, and not as agents or employees of City. Vendor and City acknowledge and agree that City participates in a deﬁned beneﬁt plan (“CalPERS”), and that it is possible that CalPERS may ﬁnd that persons providing services pursuant to this Agreement are employees of City and should be registered with the CalPERS as employees of City.

O. Civil Code Section 1542 Waiver. Vendor expressly waives any and all rights and beneﬁts conferred upon it by the provisions of Section 1542 of the California Civil Code which reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially aﬀected his or her settlement with the debtor or released party.”
This waiver shall be eﬀective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind that are Revision: 05/28/2024
known or unknown, or suspected or unsuspected, including, without limitation, claims of entitlements under CalPERS that are only aﬀorded to employees and not independent contractors. Vendor further represents and warrants that it understands this waiver and that if it does not understand this waiver, it shall seek the advice of a qualiﬁed attorney before executing this Agreement.

P. Joint Cooperation . In the event that CalPERS initiates an inquiry that includes examination of whether individuals providing Services under this Agreement to City are City’s employees, Vendor shall reply within ﬁve days and share all communications and documents from CalPERS that it may legally share. In the event that either Vendor or City ﬁles an appeal or court challenge, Vendor and City each agree to cooperate with each other in responding to the inquiry and any subsequent administrative appeal or court challenge of an adverse determination.

Q. Insurance Requirements. Throughout the term of this Agreement, Vendors shall pay for and maintain in full force and eﬀect all insurance as required.

If at any time during the term of this Agreement or any extension, Vendor or any of its subcontractors fail to maintain any required insurance in full force and eﬀect, all Services and Work under this Agreement shall be discontinued immediately, and all payments due or that become due to Vendor shall be withheld until notice is received by City that the required insurance has been restored to full force and eﬀect and that the premiums therefore have been paid.

Any failure to maintain the required insurance shall be suﬃcient cause for City to terminate this Agreement. No action taken by City pursuant to this section shall in any way relieve Vendor of its responsibilities under this Agreement. The phrase "fail to maintain any required insurance" shall include without limitation, notiﬁcation received by City that an insurer has commenced procee dings, or has had proceedings commenced against it, indicating that the insurer is insolvent.

Subject to Section “J” above, t he duty to indemnify City shall apply to all damages and losses regardless of whether any insurance policies are applicable.

The policy limits do not act as a limitation upon the amount of indemniﬁcation to be provided by Vendor. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Vendor, its principals, oﬃcers, agents, employees, persons under the supervision of Vendor, suppliers, invitees, consultants, sub -consultants, subcontractors, or anyone employed directly or indirectly by any of them.

Upon request of City, Vendor shall immediately furnish City with a complete copy of any insurance policy and associated documentation required under this Agreement, including all endorsements, with said copy certiﬁed by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

Where determined applicable by the City, Vendor will comply with the following Revision: 05/28/2024
insurance requirements at its sole expense. Insurance companies shall be rated (A Minus: VII-Admitted) or better in Best's Insurance Rating Guide and shall be legally licensed and qualiﬁed to conduct business in the State of California.

Minimum Scope of Insurance: Coverage shall be at least as broad as:

1. The most current version of Insurance Se rvices Oﬃce (ISO) Commercial General Liability Coverage Form CG 00 01 covering on an “occurrence” basis, which shall include insurance for "bodily injury," "property damage" and "personal and advertising injury" with coverage for premises and operations, products and completed operations, and contractual liability.

2. The most current version of Insurance Service Oﬃce (ISO) Business Auto Coverage Form CA 00 01, which shall include coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto).

3. Workers' Compensation insurance as required by the State of California, California Labor Code and Employer's Liability Insurance, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.

4. Professional Liability (Errors and Omissions) insurance appropriate to Vendor’s profession.

Minimum Limits of Insurance:
a. General Liability Insurance. Without limiting the generality of the forgoing, to protect against loss from liability imposed by law for damages on account of bodily injury, including death, and/or property damage suﬀered by any person or persons whomever, resulting directly from any acts, errors, omissions, or negligence of the Vendor, sub-contractor, or any person acting for the Vendor or under its control or direction. Such insurance shall be maintained in full force and eﬀect throughout the terms of this Agreement and any extension thereof in the minimum amounts provided below:
• $1,000,000 per occurrence for bodily injury and property damage • $1,000,000 per occurrence for personal and advertising injury • $2,000,000 aggregate for products and completed operations • $2,000,000 general aggregate
b. Automobile Liability
• $1,000,000 per accident for bodily injury and property damage c. Employer's Liability (Worker's Compensation)
• $1,000,000 each accident for bodily injury
Revision: 05/28/2024
• $1,000,000 disease each employee
• $1,000,000 disease policy limit
d. Workers' Compensation insurance policy: In such amounts as will fully comply with the laws of the State of California and , Vendor shall indemnify City against any loss or damage arising from any injuries or occupational diseases happening to any worker employed by the Vendor in the course of carrying out this Agreement. Workers' Compensation insurance policy is to contain, or be endorsed to contain, the following provision: Vendor and its insurer shall waive any right of subrogation against City of Moreno Valley, CSD, Housing Authority and each of their oﬃcers, oﬃcials, employees, agents and volunteers. e. Professional Liability (Errors and Omissions): Limits of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
f. Endorsements. Unless otherwise speciﬁed hereunder, each insurance policy required herein shall be with insurers possessing a Best’s rating of no less than A,VII and shall be endorsed with the following speciﬁc language:
• The insurer waives all rights of subrogation against the City, its appointed oﬃcials, oﬃcers, employees or agents.

Other Insurance Provisions: The General Liability, Automobile Liability and Workers Compensation insurance policies are to contain, or be end orsed to contain, the following provisions:
a. City of Moreno Valley, the City of Moreno Valley Community Services District, the Moreno Valley Housing Authority and each of their oﬃcers, oﬃcials, employees, agents and volunteers are to be covered as additional insureds. b. The coverage shall contain no special limitations on the scope of protection aﬀorded to City, CSD, Housing Authority and each of their oﬃcers, oﬃcials, employees, agents and volunteers.

All polices of insurance required hereunder shall be endor sed to provide that the coverage shall not be cancelled, non -renewed, reduced in coverage or in limits except after 30 calendar day written notice by certiﬁed mail, return receipt requested, has been given to the City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Vendor shall furnish the City with a new certiﬁcate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for the City, Vendor shall provide a new certiﬁcate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

Acceptability of Insurers: All policies of insurance required hereunder shall be placed with an insurance company(ies) admitted by the California Insurance Revision: 05/28/2024
Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide; or authorized by the City Manager or designee.

Veriﬁcation of Coverage: Vendor shall furnish City with all certiﬁcates(s) and applicable endorsements eﬀecting coverage required hereunder. All certiﬁcates and applicable endorsements are to be received and approved by the City Manager or designee prior to City’s execution of this Agreement and before work commences. The following applicable endorsements will be required:

1. Additional Insured endorsement for ongoing operations, completed operations and primary & non -contributory endorsement for general liability coverage

2. Additional Insured endorsement for auto liability coverage

3. Waiver of Subrogation for workers compensation coverage

R. Intellectual Property. It is agreed any system or documents developed, produced or provided under this Agreement, including any intellectual property discovered or developed by Vendor in the course of performing its Work (the “Documents”) will be prepared for a specific project in a specific location and upon payment of all Services rendered to date, shall become the sole property of the City unless explicitly stated otherwise in this Agreement. The Vendor may retain copies of any and all material, including drawings, documents, and speciﬁcations, produced by the Vendor in performance of this Agreement. The City and the Vendor agree that to the extent permitted by law, until ﬁnal approval by the City, all data shall be treated as conﬁdential and will not be released to third parties without the prior written consent of both parties. In the event the Vendor’s services are terminated prior to completion of the project, the City agrees not to use the incomplete Documents without Vendor's written consent. Any use of incomplete Documents shall be at the City's sole risk. Further, should the City reuse the Documents, or any part thereof, the seals and certifications of the Vendor and Vendor’s consultants shall be invalid, shall not be used and shall be deleted, and the City shall indemnify and hold the Vendor and Vendor’s consultants harmless for any cost or damages arising out of said reuse, unless the Vendor is retained to provide professional services in connection with the reuse.

S. Entire Agreement. This Agreement constitutes the entire agreement between the parties. There are no understandings, Agreements, or representations of warranties, expressed or implied, not speciﬁed in this Agreement. This Agreement applies solely to the services described in Exhibit A (Scope of Services ). This Agreement may be modiﬁed or amended only by a subsequent written Agreement signed by both parties. Assignment of this Agreement is prohibited without prior written consent.

Revision: 05/28/2024
T. Termination. The following clauses apply:

1. The City may terminate the whole or any part of this Agreement at any time without cause by giving at least ten (10) days written notice to the Vendor. The written notice shall specify the date of termination. Upon receipt of such notice, the Vendor may continue work through the date of termination, provided that no Work or Service(s) shall be commenced or continued after receipt of the notice which is not intended to protect the interest of the City. The City shall pay the Vendor within thirty (30) days after receiving any invoice after the date of termination for all Services performed by the Vendor in accordance herewith through the date of termination.

2. Either party may terminate this Agreement for cause. In the event the City terminates this Agreement for cause, the Vendor shall perform no further Work or Service(s) under the Agreement unless the notice of termination authorizes such further work.

3. If this Agreement is terminated as provided herein, City may require Vendor to provide all ﬁnished or unﬁnished Documents prepared by Vendor in connection with the performance of services under this Agreement. Vendor shall be required to provide such Documents within ﬁfteen (15) days of the request.

4. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

U. Payment. Payments to the Vendor pursuant to this Agreement will be reported to Federal and State taxing authorities as required. The City will not withhold any sums from compensation payable to Vendor. Vendor is independently responsible for the payment of all applicable taxes. Where the payment terms provide for compensation on a time and materials basis, the Vendor shall maintain adequate records to permit inspection and audit of the Vendor’s time and materials charges under the Agreement. Such records shall be retained by the Vendor for three (3) years following completion of the services under the Agreement.

V. Restrictions on City Employees . The Vendor shall not employ any City employee or oﬃcial in the work performed pursuant to this Agreement. No oﬃcer or employee of the City shall have any ﬁnancial interest in this Agreement in violation of federal, state, or local law.

W. Choice of Law and Venue. The laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement, and shall govern the interpretation of this Agreement. Any legal proceeding arising from this Agreement shall be brought in the appropriate court located in Riverside County, State of California.

Revision: 05/28/2024
X. Delivery of Notices. All notices permitted or required under thi s Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Vendor:

Hammel, Green and Abrahamson, Inc.
1301 Colorado Ave,
Santa Monica, CA 90404
Attn:

City:

City of Moreno Valley
14177 Frederick Street
P.O. Box 88005
Moreno Valley, CA 92552
Attn:

Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, ﬁrst class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

Y. Time of Essence. Time is a material consideration in this Agreement and, subject to delays beyond the reasonable control of a party, is of the essence for each and every provision of this Agreement.

Z. City’s Right to Employ Other Vendors. City reserves the right to employ other Vendors in connection with this project.

AA. Amendment; Modiﬁcation. No supplement, modiﬁcation, or amendment of this Agreement shall be binding unless executed in writing and signed by both parties.

BB. Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver s hall be valid unless in writing and signed by the party making such waiver.

CC. Supplementary General Conditions (for projects that are funded by Federal programs). The following provisions, pursuant to 44 Code of Federal Regulations, Part 13, Subpart C, Section 13.36, as it may be amended from time to time, are included in the Agreement and are required to be inclu ded in all subcontracts entered into by Vendor for work pursuant to the Agreement, unless otherwise expressly provided herein. These provisions supersede any conﬂicting provisions in the General Conditions and shall take precedence over the General Conditi ons for purposes of interpretation of the General Conditions. These provisions do not otherwise modify or replace General Conditions not in direct conﬂict with these provisions. Deﬁnitions used in these provisions are as contained in the General Conditions.

Revision: 05/28/2024

1. Vendor shall be subject to the administrative, contractual, and legal remedies provided in the General Conditions in the event Vendor violates or breaches terms of the Agreement.

2. City may terminate the Agreement for cause or for convenience, and Vendor may terminate the Agreement, as provided the General Conditions.

3. Vendor shall comply with Executive Order 11246 of September 24, 1965, entitled Equal Employment Opportunity, as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). (All construction contracts awarded in excess of $10,000 by City and/or subcontracts in excess of $10,000 entered into by Vendor.)

4. Vendor shall comply with the Copeland Anti -Kickback Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3) (All contracts and subcontracts for construction or repair.)

5. Vendor shall comply with the Davis-Bacon Act (40 U.S.C. 276a to 276a7) as supplemented by Department of Labor regulations (29 CFR Part 5).

6. Vendor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327330) as supplemented by Department of Labor regulations (29 CFR Part 5).

7. Vendor shall observe City requirements and regulations pertaining to reporting included in the General Conditions.

8. Patent rights with respect to any discovery or invention which arises or is developed in the course of or under the Agreement shall be retained by the City.

9. Copyrights and rights in data developed in the course of or under the Agreement shall be the property of the City. FEMA/CalOES reserve a royalty-free, nonexclusive, irrevocable license to reproduce, publish or otherwise use or authorize to others to use for federal purposes a copyright in any work developed under the Agreement and/or subcontracts for work pursuant to the Agreement.

10. Vendor shall provide access by the City, the Federal grantor agency, the Comptroller General of the United States, or any of their duly a uthorized representatives to any books, documents, papers, and records of the Vendor which are directly pertinent to that speciﬁc contract for the purpose of making audit, examination, excerpts, and transcriptions.

Revision: 05/28/2024

11. Vendor shall retain all required records for three years after City makes ﬁnal payments and all other pending matters relating to the Agreement are closed.

12. Vendor shall comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). (This provision applies to contracts exceeding $100,000 and to subcontracts entered into pursuant to such contracts.)

13. Vendor shall comply with mandatory standards and policies relating to energy eﬃciency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94163, 89 Stat. 871).

DD. Authority To Execute. The representative executing this Agreement on behalf of each party hereby represents and warrants that he or she has full power and authority to execute this Agreement on behalf of such party and that all approvals and other actions necessary in connection with the eﬀective execution by him or her have been obtained and are in full force and eﬀect as of his or her execution hereof.

SIGNATURE PAGE TO FOLLOW
Revision: 05/28/2024

INTERNAL USE ONLY
APPROVED AS TO LEGAL FORM:

City Attorney

Date

RECOMMENDED FOR APPROVAL:

Public Works Director/City Engineer

Date
IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.

City of Moreno Valley Hammel, Green and Abrahamson, Inc.

BY: BY:

City Manager
TITLE:

Date
BY:

TITLE:
(Corporate Secretary)

Revision: 05/28/2024

EXHIBIT A

VENDOR SCOPE OF SERVICES

REQUEST FOR PROPOSAL
2025-002

MORENO VALLEY UTILITY BUILDING REMODEL DESIGN SERVICES

City of Moreno Valley
14177 Frederick Street
Moreno Valley, CA 92552

RELEASE DATE: January 23, 2025
DEADLINE FOR QUESTIONS: February 13, 2025
RESPONSE DEADLINE: February 20, 2025, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/morenovalley

City of Moreno Valley

REQUEST FOR PROPOSAL
Moreno Valley Utility Building Remodel Design Services

1. NOTICE TO BIDDERS...................................................................................

2. GENERAL INFORMATION ...........................................................................

3. PROPOSAL CONTENT .................................................................................

4. PROSPECTIVE BIDDER QUALIFICATIONS.....................................................

5. SUBMISSION OF PROPOSALS .....................................................................

6. EVALUATION AND RANKING OF PROPOSALS .............................................

7. AWARD AND PAYMENT TO CONSULTANT .................................................

8. SPECIAL TERMS AND CONDITIONS.............................................................

9. LABOR LAWS, PREVAILING WAGE ..............................................................

10.PROJECT DESCRIPTION AND SCOPE OF SERVICES ......................................

11.Vendor Questionnaire................................................................................

Attachments:

A - Location Map _805 0078 - Attachment A
B - Non-Collusion Declaration
C - Agreement for Services - Template
D - Insurance Requirements

E - SUBCONTRACTOR LISTING
F - MVU Building Drawings

G - ROOF, HVAC, AND INTERIOR WALL PHOTOS

H - SIGN IN SHEET PRE-PROPOSAL MEETING
I - Electric and Communications As-builts
Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 3 1. NOTICE TO BIDDERS

1.1. Summary
The Moreno Valley Utility is issuing a Request for Proposa l (RFP) to hire a LEED -certified architectural firm to develop architectural, mechanical, electrical, and plumbing plan sets and professional consulting services for the Moreno Valley Utility Building Remodel (14225 Corporate Way, Moreno Valley, CA 92553). The architectural plans shall be stamped by a licensed architect, licensed in the State of California. The mechanical, electrical, and plumbing plan sets shall each be stamped by a licensed professional engineer, license in the State of California.

This project aims to remodel and enhance the existing utility building with sustainable design features and technologies to achieve a minimum of LEED Gold certification if possible. The building will undergo significant remodeling, including architectural desi gn, power, and lighting system upgrades, along with the integration of new, energy -efficient technologies. Key features of the remodel include but aren’t limited to the installation of electric vehicle (EV) charging stations, solar carports, backup power s upply for the building, low -water consumption landscaping, acoustic paneling, and energy -efficient window film. The selected firm will be responsible for developing comprehensive design plans, managing the LEED Gold certification process, and providing tec hnical oversight as the Owner's Engineer throughout the project's duration. The firm will not be responsible for construction services but will ensure that all design elements align with the city's sustainability goals and contribute to achieving the LEED Gold certification.

The plan sets shall also include the design of various additional features, including but not limited to: decorative block wall, paved parking, bulletproof store front for taking payments and public interaction, and motorized gates for employee access.

Each bidder is hereby informed that proposals and its contents are subject to disclosure in accordance with the California Public Records Act (California Government Code Sections 7920 et seq.).

1.2. Background
Moreno Valley was incorporated in 1984 as a General Law City, merging the communities of Moreno, Sunnymead, and Edgemont. The City operates under a Council -Manager form of government. The City Council is comprised of an elected Mayor and four Council Members elected by district. The City has a committed customer-service oriented workforce comprised of more than 450 employees who provide a wide -range of municipal services including Public Works, Economic Development, Community Development, Parks and Community Services, Financial and Management Services and Library services. The City contracts with Riverside County for Police and Fire services.

1.3. Timeline

The Request for Proposal (RFP) release, proposal review and consultant selection processes that leads to the award of a contract for the requested services are anticipated to be completed per the following schedule:

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 4 RFP Release Date January 23, 2025
Pre-Proposal Meeting (Mandatory) February 5, 2025, 10:00am 14225 Corporate Way, Moreno Valley, CA 92553
Questions & Answer Deadline February 13, 2025, 2:00pm
Proposal Due Date February 20, 2025, 2:00pm
Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 5 2. GENERAL INFORMATION
Proposals must be submitted electronically via the City of Moreno Valley e-Procurement System, OpenGov, before the Due Date and Time as shown on Section 1.3 of this RFP, at:
https://procurement.opengov.com/portal/morenovalley

The proposer shall provide a separate file for technical proposal and a separate file for cost proposal.

Unless otherwise specified, proposals submitted by any other method such as hard copy, fax, or e -mail will be disqualified.

Proposals may be withdrawn on the OpenGov vendor portal prior to the scheduled submi ttal time and date for receipt of proposals.

Prospective bidder's are encouraged to not wait until deadline to submit proposals, as system -related questions may arise.

All questions, technical, commercial, or contractual in nature shall be directed to the Questions & Answers Section on the e -Procurement System, OpenGov. No phone calls will be allowed. Contact of the City of Moreno Valley personnel directly regarding this RFP is prohibited and may be grounds for elimination from the selection process. All questions regarding this RFP must be submitted through OpenGov no later than the Questions & Answers Deadline as shown on Section 1.3 of this RFP.

Bidders experiencing any technical difficulties with the bid submission process may contact OpenGov at (650) 33 6-7167 or utilize the chat bubble in the system. Neither the City, nor OpenGov, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline.

Right to Reject Proposals: City reserves the right to reject any and all proposals, to waive any non-material irregularities or informalities in any proposal, and to accept or reject any item or combination of items.

Execution of Agreement: If a prospective bidder is not able to execute an agreement within 10 days after being notified of selection, City reserves the right to select the next most qualified bidder or call for new proposals, whichever City deems most appropriate. (Sample template of agreement is attached).

Incorporation of RFP/Proposal : This RFP and the firm’s response, including all promises, warranties, commitments, and representations made in the successful proposal will become binding contractual obligations and will be incorporated by reference in any agreement between City and prospective bidder.

Authorized Signatories: Company personnel signing the cover letter of the proposal, or any other related forms submitted must be authorized signers with the requisite authority to represent their firm and to enter into binding contracts.

Validity of Proposals: Proposed services and related pricing contained in the proposal must be valid for a period of 120 Days after the due date.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 6 3. PROPOSAL CONTENT
The Consultant’s Proposal shall be no more than 30 pages, excluding executive summary, resumes, dividers, and certificates. Proposals failing to provide sufficient information and assurances of performance to accurately assess each category of the required services and failing to comply with requirements and conditions of the RFP will not be given further consideration.

3.1. Executive Summary
The Consultant shall include an executive summary with general firm’s information including full legal name and contact information, organizational structure (corporation, LLC, etc.), name(s) and title(s) of the principal owner(s), person(s) authorized to make commitments for your company identified in the corporate resolution, firm history and length of relevant experience, and current number of employees with emphasis on key personnel. The executive summary shall be limited to a maximum of one page.

3.2. Technical Proposal
The Consultant shall include, but not be limited to, the following items in the body of the proposal:

A. Proposer’s approach and understanding of all necessary tasks and steps involved in completing the required services.

B. Responses with sufficient detail to enable City to evaluate your understanding of City’s requirements, the suitability of your services and/or product(s) to meet City’s requirements, the strength of your work plan, previous experience, and current workload.

C. A detailed work plan to reflect the methods and procedures that the proposer intends to use to provide the required services. The scope of services outlined in this RFP is only provided as a guide and does not include all the tasks as required to complete the work.

D. A list of deliverables.

E. Procedures for performing Quality Assurance and Quality Control (QA/QC) on the services to be provided.

F. Related experience including relevant experience date, name of agency, and Reference name/contact information.

G. Insurance (Ability to meet insurance requirements)
H. A resource allocation matrix (exclude cost information).

3.3. Proposed Staff/Team
A. Information on key personnel who are expected to remain in service until completion of the contract.

B. Information on the back-up personnel in the event of the key personnel not available to provide the contracted services for certain period during the contract duration.

C. Provide resumes of proposed staff/team members.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 7 3.4. Required Statements
The Consultant’s Proposal shall include the following:

A. A statement that this RFP shall be incorporated in its entirety as a part of the Consultant's Proposal.

B. A statement that this RFP and the Consultant's Proposal will jointly become part of the Agreement for Professional Consultant Services for this project when said Agreement is fully executed by the Consultant and the Mayor or City Manager of Moreno Valley.

C. A statement that the Consultant’s Services to be provided, and fees therefore, will be in accordance with the City's RFP except as otherwise specified in the Consultant's Proposal under the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL." D. A single and separate section with the heading "ADDITIONS OR EX CEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL" (if needed) containing a complete and detailed description of all of the exceptions to the provisions and conditions of this Request for Proposal upon which the Consultant’s Proposal is contingent and which shall take precedent over this RFP.

E. A statement of qualifications applicable to this project including the names, qualifications and proposed duties of the Consultant’s Staff to be assigned to this project; a listing of recent similar projects completed includ ing the names, titles, addresses and telephone numbers of the appropriate persons whom the City could contact. If one or more of the Consultant’s staff should become unavailable, the Consultant may substitute other staff of at least equal competence only after prior written approval by the City.

F. A resource allocation matrix must be submitted with the Proposal. The resource allocation matrix must list detailed tasks in rows and the appropriate individual (Job Title Only) as well as the number of hours that these individuals will be working on each task listed, will be included in adjacent columns. The resource allocation matrix and the project design schedule are required of both the primary consultant, as well as any sub -consultant. In addition, the applicable construction support services consultant must list the type and number or hours of geotechnical tests being proposed, as well as the type and number of hours of inspection or survey work within the Proposal. Failure to do so will result in the Consultant’s Proposal being deemed incomplete and it will not receive further consideration. The construction support services Consultant is not required to provide a Project Schedule with milestones.

G. A statement of sub-consultant’s (include relief personnel) qualifications applicable to this project including the names, qualifications and proposed duties of the sub -consultant’s staff to be assigned to this project; a listing of recent similar projects completed including the names, titles, addresses, and telephone numbers of the appropriate persons whom the City could contact.

H. A statement that the Consultant acknowledges and understands that t he Consultant will not be allowed to change the sub-consultant without written permission from the City.

I. A statement that all charges for Consultant (construction) services is a “Not-to-Exceed Fee” which must include conservatively estimated reimbursable expenses, as submitted with and made a part of said Consultant's Proposal.

J. A statement that the Consultant will document and provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 8 K. A statement that the Consultant will immediately document and notify the City of any defects or hazardous conditions observed in the vicinity of the project site prior, during, or a fter the construction work.

L. A copy of the Consultant's hourly rate schedule and a statement that said hourly rate schedule is part of the Consultant's Proposal for use in invoicing for progress payments and for extra work incurred that is not part of this RFP. An itemized cost breakdown for the work described herein must be submitted in a separate file, entitled Cost file, as part of the Consultant’s Proposal submittal. All extra work will require prior approval from the City.

M. A statement that the Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected class.

N. A statement that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In a case of conflict between federal, state or local laws or regulations the strictest shall be adhered to.

O. A statement that the Consultant shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and other relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.

P. A statement that the Consultant shall comply with the Davis -Bacon Fair Labor Standards Act (40 USC 276 -a through a -7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code. Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision” and State of California prevailing wage rates, respectively.

Q. A statement that the Consultant shall comply with the Copeland Anti -Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.

R. A statement that the Consultant offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purch ases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties.

3.5. Required Forms
A. Attachment B – Non-Collusion Affidavit
B. Attachment E- Subcontractor Listing

3.6. Cost Proposal
The proposer shall provide a separate file for technical proposal and a separate file for cost proposal.

A. Cost Proposal that includes all costs associated with the project.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 9 B. A rate schedule aligned with titles in the resource allocation matrix in Technical Proposal.

C. The general Scope of Services outlined herein is only provided as a guide in this Request for Proposal.

D. Itemized tasks and corresponding costs must be identical to the detailed Scope of Services included as part of the Proposer’s Technical Proposal.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 10 4. PROSPECTIVE BIDDER QUALIFICATIONS

4.1. Prospective Bidder Qualifications
The intent of this RFP is to evaluate the proposals, determine the prospective bidder's that are in the competitive range, and select proposers that will provide the highest level of professional services for City.

4.2. Minimum Qualifications:

The proposed staff who will be providing Professional Consultant Services to complete Project:

A. Theories, principles and practices of civil, electrical, and plumbing engineering design and construction.

B. Principles and modern techniques and commonly used materials and equipment used in design, construction, and maintenance of various public works projects.

C. Federal, state and local laws, regulations, and court decisions applicable to public works projects.

D. Information technology and computer capabilities to perform daily engineering tasks.

E. Principles and practices of sound business communication, teamwork, and work ethics.

F. Minimum of 5 years of experience.

The proposed staff shall also possess the ability to:

A. Prepare, direct preparation of and review complex engineering designs, plans, specifications, and legal contracts.

B. Perform difficult technical research and analyze complex engineering and mathematical problems, evaluating alternatives and recommending or adopting effective courses of action.

C. Plan, organize, manage, and integrate engineering design and construction activities.

D. Design issues, analyze problems, evaluate alternatives, and develop sound and independent judgements and recommendations.

E. Understand, interpret, explain, and apply federal, state, and local policy, law, regulations, and court decisions applicable to public works project implementation.

F. Operate a personal computer using standard or customized software applications appropriate to assigned tasks.

G. Supervise and evaluate the work of professional consultants and construction contractors.

H. Prepare clear, concise, and comprehensive correspondence, reports, and other written materials.

I. Organize, set priorities, and exercise sound independent judgement within areas of responsibility.

J. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 11 K. Establish and maintain effective working relationships with City management, staff, contractors, consultants, representatives of other governmental and utility agencies, business and community groups, citizens, the public and others encountered in the course of work.

4.3. Education, Training and Licenses:

Registered Professional Architectural License with the state of California, LEED Accredited, licensed Professional Engineer in the state of California and other applicable professional licenses as required to complete the Work.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 12 5. SUBMISSION OF PROPOSALS
Written responses to the RFP must be prepared as specified in proposal content, as to form, content, and sequence. No changes to responses may be made after the submittal deadline.

The requested proposal shall be uploaded to OPENGOV on or before, but no later than the Date and Time as shown on Section 1.3 of this RFP. Any responses received after this time will not be considered by the City.

The response shall be signed by an officer, or officers, authorized to execute legal documents on behalf of the respondent.

The City reserves the right to waive informalities in any proposal, to reject any or all proposals, to rejec t one part of a proposal and accept the other, except to the extent that proposals are qualified by specific limitations, and to make awards to the Consultants whose proposal is most beneficial to the needs of the City. Bidders are solely responsible for on time submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that the bid was submitted suc cessfully.

Transmission of bids by any other means will not be accepted. Bidders shall be solely responsible for informing themselves with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidders to successfully submit electronic bids shall be at the bidders’ sole risk and no relief will be given for late and/or improperly submitted bids. Bidde rs experiencing any technical difficulties with the bid submission process may contact OpenGov at (650) 336 -7167 or utilize the chat bubble in the system. Neither the City, nor OpenGov, makes any guarantee as to the timely availability of assistance, or as surance that any given problem will be resolved by the bid submission deadline.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 13 6. EVALUATION AND RANKING OF PROPOSALS
In accordance with the Chapter 3.12 PURCHASING City Municipal Code’s objective of selecting the most qualified consultant for providing the requested services, a Review Board which is composed of appropriate staff representatives and/or qualified outside representatives, will review th e proposals received and select the most qualified firms.

The City reserves the right to conduct interviews during final selection if deemed necessary.

Review Board shall rank the prospective bidder's based upon the following criteria:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications

Information about the company (and all sub-
consultants) including professional licenses
held; ability to furnish required insurance and
meet stipulations of the City’s “boiler plate”
agreement; details about comparable projects
completed by the firm, as well as local
experience; and its ability to provide the
required services .

Points Based 30
(30% of Total)

2. Experience of Key Personnel

Background on key personnel (including all
sub-consultants) qualifications, abilities,
familiarity with state and federal procedures,
local experience on comparable projects and
length of service with the firm, reference
information preferably with municipal
agencies.

Points Based 20
(20% of Total)

3. Price Proposal

Points will be assigned based on a “Ratio
Method.” With this method, the proposal with
the lowest cost receives the maximum points
allowed. All other proposals receive a
percentage of the points available as described
in RFP.

Points Based 50
(50% of Total)
Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 14 7. AWARD AND PAYMENT TO CONSULTANT
AWARD
A. After conclusion of the Evaluation and Ranking of Proposals processes, a Notification of Intent to Award may be sent to any selected prospective bidders. City may make multiple awards.

B. Award is contingent upon the successful negotiation of final cont ract terms and the approval of City. Negotiations shall be confidential and not subject to disclosure to competing prospective bidder's unless an agreement is reached. If contract negotiations cannot be concluded successfully, City may negotiate a contract with the next best qualified prospective bidder's or withdraw the RFP. In the event City does not approve the recommendation to award, the RFP may be cancelled without any cost or obligation of City.

C. Prices are firm fixed prices during each contract period.

PAYMENT TO CONSULTANT
A. This work is to be performed for a “Not-to-Exceed" Fee amount as included in the Agreement.

B. The Consultant shall provide a “Project Fee Schedule” or Cost Proposal indicating the fees for individual tasks with a “Not -to-Exceed" Fee which shall be the sum of all tasks, and shall be submitted separately from the Technical proposal. The Cost Proposal must document the agreed- upon progress payment and include the percent of work complete schedule.

C. Tasks shall include, but not be limited to, all professional consultant services necessary to complete the Work covered in this RFP.

D. Monthly progress payments may be submitted based on the percent of work complete for ongoing tasks as identified in the "Project Fee Schedule" or Cost Proposal. Invoices will specifically identify job titles, person -hours, and costs incurred by each task. Narratives shall be included with each progress payment summarizing and justifying the work and the percentage of work completed for each task for that month.

E. Reimbursement costs such as mileage, printing, telephone, photographs, postage and delivery, are to be included in the “Not-to-Exceed" Fee.

F. All tasks including labor and reimbursable costs such as mileage, printing, telephone, photographs, postage, and delivery shall be justified by supporting documentation presented at the time payment is requested.

G. Prior to performing work beyond the scope of service in this “Agreement for Professional Consultant Services,” the Consultant shall request for approval of such work from the City and shall not start without an approval. An “Amendment to the Agreement” will be executed between the City and Consultant.

H. The Consultant shall receive no compensation for any re -work necessary as result of the Consultant's errors or oversight.

I. The Consultant shall include a reasonable assumption for salary cost escalation beyond the current year.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 15 8. SPECIAL TERMS AND CONDITIONS

8.1. Termination
A. If, in the opinion of the City of Moreno Valley, the awarded consultant fails to perform or provide prompt, efficient service, the City must have the right to terminate or cancel the Agreement upon 5-day’s written notice and pay Provider for the value of the actual work satisfactorily performed to the date of termination.

B. The City of Moreno Valley must have the right to terminate or cancel the Agreement upon 30- day’s written notice without cause and pay Provider for the value of actual work satisfactorily performed to the date of termination.

C. These rights are in addition to any other rights that City may have available.

D. All finished or unfinished drawings, maps, documents, f ield notes and other materials produced and procured by the Consultant under the said aforementioned Agreement is, at the option of the City, City property and shall be delivered to the City by the Consultant within ten (10) working days from the date of such termination. The City will reimburse the Consultant for all acceptable work performed as set forth in the executed Agreement.

8.2. Public Employees Retirement Law (CalPERS)
A. CalPERS Indemnity. To the fullest extent permitted by law, in addition to obligations set forth in this section, in the event that any person providing services under this Agreement is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, to the fullest extent of the law, CONSULTANT shall indemnify, defend, and hold harmless City for any costs and expenses incurred by City, including without limitation, payment that City is required as a result to make to CalPERS, whether in the form of employee and/or employer contributions, taxes, or any similar obligations, as well as for the payment of any penalties and interest.

B. CalPERS Participation. As set forth in this Agreement and in the Request for Qualifications, City has an obligation to treat all persons working for or under the direction of CONSULTANT as an independent contractor of City and agents and employees of CONSULTANT, and not as agents or employees of City. CONSULTANT and City acknowledge and agree that City participates in a defined benefit plan (“CalPERS”), and that it is possible that CalPERS may find that persons providing services pursuant to this Agreement are employees of City and should be registered with the CalPERS as employees of City.

C. CalPERS Retiree Disclosure. CONSULTANT hereby expre ssly agrees to clearly and conspicuously disclose to City in writing any and all persons working for CONSULTANT who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement allowance, and wh om are, subject to City approval, assigned by CONSULTANT to provide services to City under the Agreement, prior to such person performing any services hereunder. Nothing herein shall be deemed or interpreted to limit a CalPERS retiree’s obligations under applicable law, rules or regulations.

D. Joint Cooperation. In the event that CalPERS initiates an inquiry that includes examination of whether individuals providing services under this Agreement to City are City’s employees, CONSULTANT shall, within five days of receiving any communication from CalPERS, share all communications and documents from CalPERS that it may legally share. In the event that either Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 16 CONSULTANT or City files an appeal or court challenge, CONSULTANT and City each agree to cooperate with each other in responding to the inquiry and any subsequent administrative appeal or court challenge of an adverse determination.

8.3. Managing Federal and State Funded Projects
As part of the Consulting and Design Services, the Consultant may be assigned to manage certain federal and state funded projects under FHWA, HUD, FEMA, and/or State Bills (SB). The work and/or services to be provided by the Consultant shall comply with all pertinent local, State, and Federal laws and regulations. The Consultant, therefore, shall be legally able to perform services for Federal or State funded projects.

A contract DBE goal has not been established for the purpose of this RFP. However, the Consultant is required to submit the Consultant Proposal DBE Commitment (Exhibit 10-O1) as included in this RFP along with the proposal to meet Caltrans Local Assistance DBE commitment requirements. Prior to starting to work on a Federal or State funded project, the Consultant shall submit to the City for approval t he Consultant Contract DBE Commitment (Exhibit 10 -O2) with the Contract DBE Goal specifically determined/approved for that project.

The Consultant shall also be required to submit the Disclosure of Lobbying Activities (Exhibit 10 -Q) as included in this RFP along with the proposal.

8.4. Indemnification

8.4.1 Design Professional Services. To the fullest extent permitted by law, including but not limited to Civil Code Section 2782.8, in performing “design professional services” as defined in Section 2782.8, the Consulta nt agrees to indemnify, defend, and save the City, the Moreno Valley Community Services District (CSD), and the Moreno Valley Housing Authority (MVHA), their officers, agents and employees harmless from any and all liability, claims, demands, damages, or injuries to any person, including injury to the Consultant's employees, and all claims which arise from or are connected with the negligent, reckless, or willful misconduct in the performance of or failure to perform the work or other obligations of the Consultant under this RFP and/or related Agreement, or are caused or claim to be caused by the negligent, reckless or willful misconduct of the Consultant, its officers, agents or employees, or its subconsultant(s) or any person acting for the Consultant or under its control or direction; provided, however, that this indemnification and hold harmless shall not include claims arising from the sole negligence or willful misconduct of the City, MVHA, and CSD, their officers, agents or employees.

8.4.2 For all non-design professional services, Consultant shall indemnify, defend, and save the City, the Moreno Valley Community Services District (CSD), and the Moreno Valley Housing Authority (MVHA), their officers, agents and employees harmless from any and all liability, claims, demands, damages, or injuries to any person, including injury to the Consultant's employees and all claims which arise from or are connected with the performance of or failure to perform the work or other obligations of the Consultant, or a re caused or claim to be caused by the acts of the Consultant, its officers, agents or employees, or its subconsultant(s) or any person acting for the Consultant or under its control or direction; provided, however, that this indemnification and hold harmless shall not include claims arising from the sole negligence or willful misconduct of the City, MVHA, and CSD, their officers, agents or employees.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 17 8.5. Other Terms and Conditions
A. The Contract includes the Agreement for Professional Consult ant Services, City's Request for Proposal, Consultant's Proposal, and Exhibits.

B. The Consultant's relationship to the City in the performance of the Consultant's services for this project is that of an independent Contractor. The personnel performing the said Services shall at all times be under the Consultant's exclusive direction and control and shall be employees of the Consultant and not employees of the City. The Consultant shall pay all wages, salaries and other amounts due his employees in connection with the performance of said work and shall be responsible for all employee reports and obligations, including but not ne cessarily restricted to, social security, income tax withholding, unemployment compensation, and Workers’ Compensation.

C. The Political Reform Act and the City’s Conflict of Interest Code require that consultants be considered as potential filers of Statemen ts of Economic Interest. Consultants, as defined by Section 18701, are required to file an Economic Interest Statement (Form 700) within 30 days of signing a Consultant Agreement with the City, on an annual basis thereafter if the contract is still in place, and within 30 days of completion of the contract.

D. Pre-contractual expenses are defined as expenses incurred by the Consultant in: (1) preparing the Proposal; (2) submitting the Proposal to the City; (3) presentation during selection interview; (4) negotiating with the City any matter related to this Proposal; (5) any other expenses incurred by the Consultant prior to an executed Agreement, are the Consultant's responsibility. The City shall not, in any event, be liable for any pre-contractual expenses incurred by the Consultant.

E. The City reserves the right to withdraw this RFP at any time without prior notice. Further, the City makes no representations that any Agreement will be awarded to any Consultant responding to this RFP. The City expressly reserves the right to postpone reviewing the Proposal for its own convenience and to reject any and all Proposals responding to this R FP without indicating any reasons for such rejection(s).

F. The City reserves the right to reject any or all Proposals submitted. Any Contract awarded for these Consultant engagements will be made to the Consultant who, in the opinion of the City, is best qualified.

G. The Agreement is subject to pre -award, which is estimated to take a minimum of thirty (30) calendar days from the time of the pre -award audit submittal. After the pre -award audit recommendations are received, the Consultant's Proposal shall be adju sted by the Contract Manager to conform to the audit recommendations. The Consultant agrees that any audit recommendations regarding the contract amount, the Consultant's Proposal, or individual items of cost may be incorporated into the contract at the St ate's sole discretion. Refusal by the Consultant to incorporate the audit recommendations will be considered a breach of contract terms and cause for termination of the contract or rejection for consideration of contract.

H. The Consultant shall provide its complete name and address, including whether the Consultant is an individual, a partnership, or a corporation. The Consultant shall list the location of the office where the Consultant's work will be available for inspection by local agency and State representatives.

I. The Consultant shall commence services upon written direction to proceed from the City. No charges are to be incurred prior to the Notice to Proceed.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 18 J. For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code Regulations, Chapter 21, Section 2500et seq., when applicable or other matters connected with the performance of the contract pursuant to Government Code 8546.7; the Consultant and subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years fro m the date of final payment under the contract. The State, the State Auditor, City, Federal Highway Administration, or any duly authorized representative of the federal government shall have access to any books, records, and documents of the Consultant that are pertinent to the contract for audit, examination, excerpts, and transactions, and copies thereof shall be furnished if requested. Subcontracts in excess of $25,000 shall contain provisions of this Agreement.

K. Cost Principles - Title 48 Code of Federal Regulations (CFR) Chapter 1, Part 31 and Uniform Administrative Requirements, Title 49 CFR, Part 18 are incorporated herein by reference. Any costs for which payment has been made to the Consultant that are determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31 et seq. or 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, are subject to repayment by the Consultant to the City.

L. The Consultant warrants that the Consultant has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this agreement, and that the Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or formation of this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or at its discretion to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingen t fee.

M. Subcontractors, Assignment and Transfer - Consultant services are considered to be a personal relationship between the City and the Consultant; therefore, subcontracting, assignment, or transfer of any of the work except as otherwise provided for in the executed agreement is expressly prohibited. All subcontracts exceeding $25,000 in cost shall contain all required provisions of this Agreement.

N. The responsible Consultant shall sign all plans, specifications, estimates, and engineering data furnished by Consultant and where appropriate, indicate professional engineer registration number.

O. The Consultant shall disclose any financial, business, or other relationship with City that may have an impact upon the outcome of this contract. The Consultant shall also list current clients who may have financial interest in the outcome of this Agreement.

P. The Consultant hereby certifies that the Consultant does not now have and will not acquire any financial or business interest that would conflict with the performan ce of services under this Agreement.

Q. The Consultant hereby certifies that neither the Consultant, its employees, nor any firms affiliated with the Consultant providing services on this project, prepared the Plans, Specifications, and Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 19 Estimates for any construction project included within this contract. An affiliated firm is one, which is subject to the control of the same persons through joint-ownership, or otherwise.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 20 9. LABOR LAWS, PREVAILING WAGE
All work or services perf ormed within the State of California pursuant to this Agreement by Consultant, Consultant’s employees and independent consultants, or Consultant’s subconsultants and its subconsultants’ employees and independent consultants shall be performed by individual s lawfully permitted to perform such work or services in the State of California and/or the United States of America pursuant to all applicable State and/or Federal labor laws, rules and regulations including, but not limited to, any State or Federal law, rule or regulation prohibiting the employment of undocumented workers or any other person not lawfully permitted to perform said work or services in the State of California or the United States of America.

Consultant represents that it is an equal opportun ity employer and shall not discriminate against any subconsultant, employee, or applicant (“person”) for employment because of race, denial of family and medical care leave, religious creed (including religious dress and grooming practices), color; national origin (including language use restrictions), ancestry, physical disability or mental disability (including HIV and Aids), medical condition (cancer and genetic characteristics), genetic information, military or veteran status, marital status, gen der, gender identity, gender expression, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age or sexual orientation. Unless otherwise permitted under the law, Consultant sha ll not refuse to hire or employ any such person or refuse to select any such person for a training program leading to employment, or bar or discharge any such person from employment or from a training program leading to employment, or otherwise discriminate against any such person in compensation or in terms, conditions, or privileges of employment.

This contract is subject to prevailing wage law, including but not limited to California Labor Code 1720 et seq. Without limiting the generality of the forgoing, Consultant and all of Consultant’s subconsultants, if any, shall pay each employee engaged in all applicable trades or occupation not less than the prevailing hourly wage rate for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In accordance with the provisions of Section 1770 of the California Labor Code ( “Labor Code”), the Director of Department of Industrial Relations of the State of California has determined the general prevailing rates of wages and employer payments for health and welfare, pension, vacation, travel time, and subsistence pay as provided for in Labor Code Section 1773.8, apprenticeship or other training programs authorized by Labor Code Section 3093 and similar purposes applicable to the work to be done. Said wages are available through the California Department of Industrial Relations’ In ternet website at http://www.dir.ca.gov/dlsr/PWD/index.htm and are on file at City Hall, as provided in Section 1773.2 of the Labor Code.

Notwithstanding anything else to the contrary, Consultant hereby acknowledges that all consultants and subconsultants must be registered with the Department of Industrial Relations (“Department”) pursuant to Labor Code Section 1725.5 in order to be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any public work contract, including this Agreement, that is subject to the payment of prevailing wages. The Project is subject to compliance monitoring and enforcemen t by the Department of Industrial Relations. In accordance with Section 3700 of the Labor Code, Consultant must secure payment of compensation to all Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 21 Consultant’s employees. Consultant represents and warrants that Consultant is registered with the Department in the manner prescribed by the Department and has paid the requisite application fee, as required by Labor Code Section 1725.5. Moreover, prior to Consultant entering into any contracts with any subconsultant, Consultant shall obtain proof that all such subconsultants have also registered with the Department in accordance with Section 1725.5.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 22 10. PROJECT DESCRIPTION AND SCOPE OF SERVICES

10.1. Project Description
The Moreno Valley Utility Building Remodel is a transformative project aimed at modernizing an existing utility building by incorporating sustainable and energy-efficient systems. The primary objective of the remodel is to achieve LEED Gold certification through the integration of a range of innovative design features. These features will enhance the building’s functionality, reduce its environmental footprint, and support Moreno Valley Utility's commitment to sustainability and energy efficiency.

The remodel includes a complete architectural redesign to modernize the structure and optimize the layout for new technologies and systems. Key upgrades will focus on improving the building’s power systems, lighting, and systems to meet high standards of energy efficiency and environmental responsibility.

Key Components of the Project Include (but aren’t limited to):
 EV Charging Stations: Install charging stations to support electric vehicles for employees and visitors.
 Solar Carports: Integrate solar energy solutions in the form of solar carports that will generate renewable energy, helping to reduce the building's reliance on non-renewable power sources.  Energy-Efficient Window Film: Install high-performance window film to reduce solar heat gain, enhance insulation, and contribute to energy savings.
 Low-Water Consumption Landscaping: Design a landscape plan using drought-tolerant and native plants to minimize water usage and reduce irrigation needs.  Acoustic Paneling: Integrate acoustic treatments into the building to minimize sound disruptions in workspaces.
 Power and Lighting Upgrades: Redesign the electrical and lighting systems to incorporate energy-efficient LED lighting, daylight harvesting, and occupancy sensors.

The remodel aims to improve building performance in several areas, including energy use, water consumption, material selection, and indoor air quality. All design decisions will be guided by the principles of sustainability and green building practices to help the building achieve LEED Gold certification.

10.2. Scope of Professional Consultant Services
The selected LEED-certified architectural firm will provide the following services as part of this project:

1. Architectural Design and Planning
 Conceptual design, schematic design, and final architectural plan sets.  Collaboration with other consultants to ensure the integration of sustainable systems, including solar carports, EV charging stations, and acoustic paneling.

2. Power and Lighting Design
 Lighting system design: Energy-efficient lighting solutions, including LED lighting, occupancy sensors, and daylight harvesting.
 Electrical system design: Integration of solar energy, EV chargers, and other sustainable electrical systems to meet LEED Gold goals.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 23 3. LEED Certification Management
 Lead the LEED Gold certification process, ensuring that all necessary documentation is compiled and submitted.
 Coordinate with GBCI throughout the process to ensure the project meets LEED Gold standards and guidelines.

4. Sustainable Design Consulting
 Provide advice and design solutions for solar carports, EV charging stations, energy-efficient window film, low-water landscaping, and acoustic paneling to support the LEED Gold objectives.

5. Owner’s Engineer Services
 Act as the Owner’s Engineer, ensuring that the design meets sustainability targets and assisting with technical oversight.
 Work closely with contractors and vendors to ensure the project is executed according to the LEED Gold specifications.

6. Collaboration and Coordination
 Regular collaboration with contractors, engineers, and project managers to ensure all design elements are implemented correctly and in compliance with LEED Gold requirements.  Participation in project meetings and design reviews, including ongoing coordination with Moreno Valley Utility and other stakeholders.

7. Final Deliverables
 Provide final construction drawings and documentation.  Ensure all necessary LEED certification documents are prepared and submitted, ensuring that the project achieves LEED Gold certification.
 Final construction drawings follow all applicable building codes and title 24.

Exclusions
 Construction Services: The selected firm will not be responsible for construction or installation services but will provide design and consulting services only.  Permitting and Approvals: While the firm will assist with permit application preparations, the Moreno Valley Utility will be responsible for obtaining all necessary permits and approvals.  Post-Construction Monitoring: The firm will not be responsible for post-construction monitoring unless specifically agreed upon in the contract.

10.3. Project Schedule
Proposals must be submitted electronically via the City of Moreno Valley e-Procurement System, OpenGov, before the Due Date and Time as shown on Section 1.3 of this RFP.

The City intends to have the Project completed expeditiously to meet funding requirements while making the project more advantageously eligible for grant funding. Consultant is strongly encouraged to carefully evaluate the project and scope of work for opportunities to accelerate the work and shorten the delivery schedule. This would require the Consultant to perform extensive coordination and work closely with the City, utilities, regulatory agencies, and other stakeholders to keep project moving.

Request For Proposal #2025-002
Title: Moreno Valley Utility Building Remodel Design Services 24 11. Vendor Questionnaire

11.1. Non-Collusion Affidavit*
Please download the below documents, complete, and upload.  [B]_Non-Collusion_Declarati...

*Response required

11.2. Subcontractor Listing*
Please download the below documents, complete, and upload.  [E]_SUBCONTRACTOR_LISTING.doc

*Response required

11.3. Technical Proposal*
Please upload technical proposal
*Response required

11.4. Cost Propsal*
Please upload the cost proposal
*Response required

Technical Proposal

MORENO VALLEY UTILITY BUILDING

REMODEL DESIGN SERVICES

RFP 2025-002 | R E V I S E D 3 . 1 4 . 2 0 2 5

EXECUTIVE SUMMARY
1 Narrative / Technical Proposal | 3

March 14, 2025

Jason Niccoli
Moreno Valley
Electric Utility Division Manager

Re: RFP 2025-002 | Moreno Valley Utility Building Remodel Design Services

Dear Jason,

HGA is excited to submit our proposal for the Moreno Valley Utility Building Remodel, bringing our expertise in sustainable, high-performance design to support the City of Moreno Valley’s goals.

Our Firm: Founded in 1953, HGA is a national, interdisciplinary design firm committed to creating enduring, impactful environments.

With over 1,200 professionals across 12 offices nationwide, we bring expertise in architecture, engineering, interior design, research, and sustainability—seamlessly integrated to address complex design challenges. Our collaborative approach is driven by deep industry knowledge, cutting-edge technology, and a passion for innovation. HGA has included a strong team of key personnel, ensuring your project balance functionality, aesthetics, and long-term value. With decades of experience, we remain dedicated to delivering forward- thinking solutions that enhance communities and elevate our clients’ success.

History Serving Public Clients. With over 250+ public works projects, we are proud of our track record of enduring relationships with public clients, including the State of California, multiple California Cities and Counties, and agencies of the Federal Government. Our team has decades of experience designing and revitalizing government buildings, including office buildings, mental health facilities, transit and transportation hubs, libraries, and historically significant buildings. Our experience will allow us to anticipate issues and deliver projects on time and within budget.

Local Focus & Resources. HGA has a legacy of providing architectural consulting services to the broader Southern California area for the last two decades with an interest in building relationships and serving communities. Our integrated team of professionals specialize in serving clients in all forms of agreements, including on-call retainers. Our hyper-local approach to serving communities in the Southern California region, including Riverside County, is based on providing good service to our clients and the relationships that we value.

Sustainability. Sustainability is integral to our holistic design, process, guiding us as we shape our future. We aim for every project to be a commitment to a healthier planet, incorporating a climate adaptation or decarbonization goal as well as goals for human and ecological health. The field is dynamic, with new technologies, methods and materials leading to elegant, creative solutions for complex environmental challenges. Every HGA project includes a sustainability lead on the design team, and we actively foster a culture that encourages people to ask questions, explore new workflows, and bring forward ideas that make a real impact—on client projects and in our own operations.

We look forward to the opportunity to build a collaborative, trusting partnership with the City of Moreno Valley and to help actualize your vision and strategic goals for the future. Thank you for your consideration.

Fielding Featherston, AIA
Principal in Charge | [email protected] | 310.557.7651

1 . E X E C U T I V E S U M M A R Y

Full Legal Name: HGA Architects and Engineers, Inc.

Organizational Structure: Employee-Owned Corporation with 363 Shareholders
CEO: Mia Blanchett, FAIA, LEED AP
Authorized Representative: FieldingFeatherston, Principal | 310.557.7651 | [email protected] 1301 Colorado
Ave. Santa Monica, CA 90404

TECHNICAL PROPOSAL
2 Technical Proposal | 5

APPROACH & UNDERSTANDING
At HGA, we will work with you to identify your needs. We apply a phased approach that implements a variety of tools, techniques and activities to gain a deeper understanding of your processes and facility needs.

METHODOLOGIES THROUGHOUT THE PROJECT DELIVERY PROCESS:

1. PROGRAMMING &

CONCEPT DESIGN

2. SCHEMATIC
DESIGN

3. DESIGN DEVELOP/
CONSTRUCT. DOCS

4. AGENCY PERMIT
REVIEW

5. CONSTRUCTION

ADMINISTRATION

OUTCOMES ACTIVITY FOCUS
Deep dive into
understanding the
client; what’s
working and what’s not
working
Transform information
into Design Concept
Distill design options
into a design solution
Permitting and pricing Construction

Kick off meeting
Leader/Stakeholder
Interviews
Visioning
workshops
Develop concepts
Create
design drawings
Renderings
Project pricing
Permitting
Weekly meetings
RFI, site visits
Additional Service: Post
occupancy evaluations (6
months after move-in)
Observation Space plans Finishes selections
Benchmarking
Understand best
practices from the
existing building

Programming

Summarized findings of
research activities
Program
Design concept
Design drivers Key
messages Schematic
Design
Finalized Design
Development
package
Finalized
Construction
Documents
Be ready to
start construction
Permit approvals
Client reviews/
approvals
Recommendations for
Improvement
Additional Service:

Summarized findings
of Post
Occupancy Evaluation

2 . T E C H N I C A L P R O P O S A L

S E C T I O N A
Technical Proposal | 5

Design
Development

Construction
Documents

THE RIGHT TEAM
Our insight and expertise will lead you through an
efficient and cost-effective design process. On
average, we’ve saved our clients approximately 15% in
engineering cost with our full service approach. Our multi- disciplinary teams, including in-house engineering
department, develop critical insight into the unique needs, culture, and design goals of our clients. This insight is the springboard for innovative solutions during all phases of the process.

We have the resources of a large firm and the staff to meet demanding schedules, yet projects are delivered through small, dedicated design teams. Our team
is accustomed to working with tight time frames and
streamlined efforts, having done so recently on multiple efforts for various projects. In several such instances, we have been tasked with completing multiple task orders in a fraction of the time such an effort would normally take, in order to meet the strict deadlines.

A COLLABORATIVE PROCESS FOR DESIGN
A collaborative process is the means by which we design. We collaborate internally and externally. We are dedicated to a project that reflects the vision and meets the goals of the City of Moreno Valley.

It is our goal to provide a team with a demonstrated history of delivering projects for their clients that satisfy the project goals while remaining financially responsible. We will always exhibit professionalism over the course of the contract and address the operational needs of your facilities.

IMPORTANCE OF STAKEHOLDER INPUT
We have proven experience facilitating participatory processes with multiple stakeholders and large consulting teams. Our goal is to provide a sense of place and community while fostering the relationships and interactions necessary for personal growth. To achieve these goals, we will involve you, the City
of Moreno Valley, in the planning process. We find discussions during workshops are our most powerful planning tool,
enabling multifaceted clients to reach consensus and remain engaged in the process.

QUALITY AND TIMELY PERFORMANCE
As an integrated architecture, planning and engineering firm, HGA’s culture is rooted in interdisciplinary collaboration and knowledge sharing. Because our ultimate success is the
satisfaction of our clients, we continually strive for quality, consistency and timeliness through the implementation of a formal QA/QC process and consistent coordination and
communication among our design team members.

OUR DESIGN PROCESS: COORDINATE PEOPLE & RESOURCES COMMUNICATE

UNDERSTAND PROJECT

STAKEHOLDERS

EVALUATE ALTERNATIVES

HAND OFF

INITIATE PLAN EXECUTE MONITOR & CONTROL CLOSE

IDENTIFY, DEFINE & ADVANCE:

SCOPE, COST & SCHEDULE

IDENTIFY CHALLENGES & OPPORTUNITIES

PROACTIVE ACTIONS

INNOVATIVE SOLUTIONS

6 | HGA

CONSENSUS BUILDING
Our firm’s process for designing a project is multifaceted, involving multiple phases, participants and considerations, and enables innovation while keeping sight of functional and practical constraints. We have found that involving the active and direct participation of the design team, along with the community, user groups and agency representatives, results in shared ownership of the outcome, leading to a vital and successful end result.

Based upon our successful, proven consensus building process, HGA will work closely with our Client to tailor a process that identifies the type and appropriate level of stakeholder engagement that is most beneficial and constructive to your project. We will work together to determine the best methods of participation by evaluating the following:

 Key stakeholders
 Level of participation desired
 Strategy for participation and input
 Available resources

VISIONING
Visioning is the first step of the design process. During this step, we will interact closely with the City of Moreno Valley to review and verify the project requirements.

The Visioning phase will review the building program, and address the following issues:

 Review project background
 Plan process concepts
 Revisit major goals and aspirations of the project
 Verify building space program and adjacencies
 Develop the preliminary project cost model with the
City of Moreno Valley budget goals
 Identify short-term issues and long-term directions
 Define project management organization/
participant responsibilities
 Establish project schedule and
milestone objectives

SCHEMATIC DESIGN
During the Schematic Design phase, the design team
members will meet and coordinate with the City of
Moreno Valley staff and user groups. This phase will
review design options and alternatives for issues relating to organization of facility and the departments, and site and community context. Elements of this phase may
include, but not be limited to:

 Conduct client/user group meetings to review the
planning concepts based on approved project
program
 Initiate target value design process by reviewing
systems with cost consultant, construction managers,
and key project stakeholders
 Develop schematic plans and exterior alternatives based on site specific data and program issues
 Deliver 50% Schematic Design documents to the City
of Moreno Valley for review and comment
 Develop preliminary space and equipment layouts,
engineering planning and coordination, code review
 Develop exterior design, landscaping, facility
infrastructure concepts
 Meet with regulatory agencies having jurisdiction for project review and approval
 Finalize mechanical/electrical space requirements, prepare preliminary engineering systems basis of design and
calculations
 Prepare outline specifications
 Present 100% Schematic Design documents to the City
of Moreno Valley for review, comment, and design phase
approach
 Establish process for quality assurance / quality control, constructability, and value analysis / value engineering reviews

Technical Proposal | 7

DESIGN DEVELOPMENT
The design established during the Schematic Design Phase will progress into Design development with the leadership of the Project Designer. HGA will conduct periodic meetings with the City of Moreno Valley’
key project stakeholders and user groups to review the
design criteria. HGA will facilitate scheduled
coordination meetings, chaired by the Project Architect with all of the team consultants to review the design
of the building systems and ascertain that the project
requirements are being met. Design Development documents will be presented at 50% and 100% progress milestones with City of Moreno Valley review periods after each submission.

This phase will include:

 Refinement of the exterior design, plans, elevations, sections and details
 Develop space plan layouts and interior elevation studies of key program areas
 Prepare preliminary color and material boards
 Develop room-by-room layouts of equipment,
furniture, and utility requirements
 Prepare preliminary engineering documents:
structural, MEP, landscape, civil, acoustics, audio
visual, etc.
 Review, respond, and incorporate a principal,
QA/QC, constructability, and value from prior
design phase
 Continue target value design process by reviewing
systems with cost consultant, construction manager, and key project stakeholders
 Present documents at 50% and 100% for review and
preliminary approval by the City of Moreno Valley

CONSTRUCTION DOCUMENTS
During the Construction Document phase, based on the
approved design development package, the final drawings, specifications and information for
bidding will be produced. Client/user group meetings with key project stakeholders will be held to present the
construction documents at 50% and 100% progress
milestones.

This phase may include, but not be limited to:

 Develop final interior details and interior finishes
 Develop exterior details and finishes
 Finalize civil and landscape work
 Finalize engineering documentation and
calculations
 Review, respond, and incorporate a principal,
QA/QC, constructability, and value from prior
design phase
 Incorporate and finalize bid alternates
 Finalize specifications
 Finalize cost model
 Deliver completed construction documents to the City
of Moreno Valley
 Submit construction document packages for
review and approval by the agencies having
jurisdiction

BIDDING
The key members of the HGA team will continue their
involvement through the bidding phase. The appropriate
parties will respond to bid questions as
needed supporting clarifications and confirmation of design intent.

 Assist City of Moreno Valley with bid packages
 Attend Pre-bid Conference
 Respond to all bid questions
 Prepare bid addenda
 Assist in the bid evaluations
 Submit to City of Moreno Valley for review and
approval

CONSTRUCTION ADMINISTRATION
Construction Administration services will be provided by Project Architect with assistance from the Project Designer, Engineers, and Specialty Consultants.

They will provide the history and knowledge of the design decisions to allow continuity of the planning and design process throughout construction. The project architect, designer, engineers, and specialty consultants will review shop drawings, respond to RFIs and perform periodic construction observations. The Principal-in-Charge and Project Manager will maintain their leadership and management roles throughout the construction process.

HGA team members will provide the following services during the construction period:

 Review of shop drawings, and submittals
 Review of RFIs and change orders
 Review progress of the project schedule
 Conduct periodic construction site visits/walk-thrus
 Review of as-built documents and preparation of record documents
 Conduct warranty and observation
phase walk-through

8 | HGA

SUITABILITY OF OUR SERVICES
(B) RESPONSES WITH SUFFICIENT DETAIL TO ENABLE CITY TO EVALUATE YOUR UNDERSTANDING OF CITY’S REQUIREMENTS, THE SUITABILITY OF YOUR SERVICES AND/OR PRODUCT(S) TO MEET CITY’S REQUIREMENTS, THE STRENGTH OF YOUR WORK PLAN, PREVIOUS EXPERIENCE, AND CURRENT WORKLOAD.

HGA recognizes the Moreno Valley Utility Building Remodel as a pivotal project aimed at enhancing sustainability, operational efficiency, and public engagement. Our team is fully prepared to deliver a comprehensive architectural and engineering solution that integrates high- performance design, energy-efficient upgrades, and security enhancements while meeting the City’s goal of achieving LEED Gold certification.

OUR INTEGRATED SERVICES
HGA offers a full suite of architecture, engineering, planning and design services. All of these in- house resources are available to be seamlessly integrated into our design process if needed. We are proud of the truly integrated services that we offer and the value it can bring to our clients.

Click on the icons below to learn more.

Architecture Engineering Sustainability Interior Design Lighting Design Technology Workplace Strategy

SUSTAINABLE DESIGN

At HGA, we recognize that sustainable design, engineering, planning, and construction are essential for our collective future. We embrace this as both a responsibility and an opportunity. Through strategic initiatives, we’ve made
progress toward our sustainability commitments, developed a portfolio of
innovative projects, and aligned our internal processes for maximum impact.

With nearly 71 years of experience, our integrated design approach fosters early collaboration and innovation, which is crucial in addressing the growing challenges of climate change.
sustainability goals like energy performance, carbon
emissions reduction, and third-party certifications.

For this project, we will apply our holistic approach by weaving sustainable design practices into every
phase—from material selection and energy modeling to
optimizing building performance—ensuring
the remodel not only meets but exceeds the city’s
sustainability goals while achieving LEED Gold
certification.

198 211
Partnering with our clients, we establish a comprehensive vision for each project that includes
LEED
Certified & registered
Projects
Sustainability accredited
professionals

2 . T E C H N I C A L P R O P O S A L

S E C T I O N B

Technical Proposal | 9

PAGE INTENTIONALLY LEFT BLANK

〇

CONSTRUCTION ADMINISTRATION
(18 weeks)
● ● ● ● ● ● ● ● ●
●
●★

PROJECT COMPLETION
DECEMBER 25, 2025 ● ★

PROJECT KICK-

OFF/VISION
MARCH 3, 2025
● CLIENT MEETING ● GC MEETING ⦿ PROJECT MILESTONES
Y TO
⦿
0% C
⦿
00% D
⦿
00% S
⦿

S E C T I O N C | D E T A I L E D W O R K P L A N
100% PROGRAM
⦿

VISIONING
(4 weeks)

DETAILED WORK PLAN
(C) TAILED WORK PLAN TO REFLECT THE METHODS AND PROCEDURES THAT THE PROPOSER INTENDS TO USE TO PROVIDE THE REQUIRED SERVICES. THE SCOPE OF SERVICES OUTLINED IN THIS RFP IS ONLY PROVIDED AS A GUIDE AND DOES NOT INCLUDE ALL THE TASKS AS REQUIRED TO COMPLETE THE WORK.

1 D 1 D 9 D READ ISSUE

SCHEMATIC
DESIGN
(2 weeks)

DESIGN

DEVELOPMENT
(3 weeks)

CONSTRUCTION

DOCUMENTS
(5 weeks)

AGENCY REVIEW
(7 weeks)

BIDDING
(3 weeks)

For a more detailed breakdown of our Schedule, see the Cost Proposal Appendices titled Detailed Schedule page 8-9.

Detailed Work Plan | 11

VISIONING

DELIVERABLES
• Project Kick-Off
• 3 Client Meetings
• Visioning Development
• Visioning Client Review
• Visioning Client Approval
• HGA revised for Feedback

SCHEMATIC DESIGN

DELIVERABLES
• HGA Site Visit
• HGA Consultant Kick-
off Meeting
• Schematic Design
Documents Development
• 1 Client Meeting
• Schematic
Design Presentation
• Schematic Design
Client Review
• Schematic Design
Client Approval

DESIGN DEVELOPMENT

DELIVERABLES
• HGA Design Development
Documents
• Client Meeting:

Weekly Design
Development Presentation
• Design
Development Documents
• Design Development
Client Review
• Design Development
Client Approval

CONSTRUCTION DOCUMENTS

DELIVERABLES
• Advance CD Package
• 95% Construction
Documents Deliverable
• AHJ Submittal
• Client Meeting 1:

Page Turn-Overall
• Client Meeting 2: Page
Turn - Facilities
• HGA review page
turn revisions
• Construction Documents
Client Review
• Construction Documents
Client Approval

AGENCY REVIEW

DELIVERABLES
• Governing Agencies Review
• AHJ Review 1
• HGA Plan Check Comments Review 1
• AHJ Review 2
• HGA Plan Check Comments
Review 2

BIDDING

DELIVERABLES
• GC Meeting 01
• GC Meeting 02
• GC Meeting 03
• GC Site Walk
• GC RFI Process

CONSTRUCTION ADMINISTRATION

DELIVERABLES
• Final project walk
and punch-list
• Complete Construction
• Back Punch Walk
• Substantial Completion

VISIONING

DELIVERABLES
and to the General Contractor for bid and
schedule updates.
 Program Requirements Summary
 Programming document including space allocation
tabulations and metrics (headcount, floor area,
utilization rates, etc.), block
plan diagrams
 Preliminary block plan diagrams /space plans
 Code Analysis
 Existing Building Analysis identifying challenges and opportunities
 MEP
 Structural
 Acoustical
 Infrastructure evaluation and
recommendations narrative

SCHEMATIC DESIGN PHASE
 Prepare a Schematic design direction for the overall
project.
 Present up to one (1) Schematic design concept to the Client in the form of floor plans, 3D images, as needed, (in Sketchup/Enscape software format), and material
sample palettes for review and feedback.
 Prepare up to one (1) minor revision of the
Client’s preferred design.

DESIGN DEVELOPMENT PHASE
 Refine the preferred design concept based on the
Client’s feedback during the Schematic Design
Phase
 Finalize design decisions related to the architectural features, materials, and finishes for the Project.
 Revise the drawings to more definitively outline the
proposed Scope of Basic Services based on the Schematic Design Phase.
 These drawings will indicate new walls, doors,
floors, ceilings millwork, and other similar
architectural features and will provide sufficient
detail.

CONSTRUCTION DOCUMENTS PHASE
 Prepare a set of Construction Documents necessary for permit submittal and construction of the new space upon the Client’s comments made during the Design
Development Phase.
 Issue 95% Construction Documents in digital
format to the Client for review and approval,
 Construction Documents may include the
following:
 Cover Sheet including sheet index, project data, and
schedules.
 General Notes, Abbreviations and Symbols
 Material Identification Codes
 Sheet Specifications
 Egress Plan(s), including egress lighting and
exiting.
 Demolition Plan(s)
 Construction Plan(s)
 Ceiling Plan(s)
 Power/Data Plan(s)
 Finish Plan(s)
 Interior Elevations
 Door Schedule and Details
 Partition, Ceiling, Finish, Casework and
Miscellaneous Details
 Lighting Plan(s), Fixture Schedules, and
Lighting Controls.
 Accessibility compliance drawings (assumed to be
previously prepared by others and provided by the
Client for inclusion in the permit set as “Reference
Only” documentation.)
 “Reference Only” documentation provided by the Client includes:
» Site Plan indicating the accessible path of travel,
vehicular entry signage, and accessible parking
counts and locations.
» Elevator details (if existing)
» Toilet plan, accessory schedules, and detail
» Break area accessible features.
 Documentation to be provided by HGA includes:
» Minor upgrades to the existing elements as required
to meet accessibility-related building code
requirements.
» New program elements described above
require accessible features.
 Provide information to the following vendors or
consultants, as required for the Project, and
incorporate its documents into the final permit and
construction packages: fire protection.
» The Client or its Contractor shall retain
consultants or vendors for the following
services as required for the Project:
fire protection.
 Provide drawings to the Project team as
requested.

2 . T E C H N I C A L P R O P O S A L

S E C T I O N D

12 | HGA

AGENCY REVIEW PHASE SERVICES
rchitectural, Mechanical Engineering, Electrical
Engineering, Plumbing Engineering, Plan Check will be
facilitated by HGA.
t the Construction Document package for permit
review
» Receive plan check comments and forward them to
the Project team for discussion between the various
disciplines.
» Revise and resubmit the drawings to address the
comments as required to obtain permit approvals.
ce the initial permit and Authority Having Jurisdiction (AHJ) approved drawings have been issued, ¬permit
revisions and resubmission due to any revised project
scope are not included.

A assumes the below durations based on current
Agency review processing times.

Additional department reviews may be required and are
unknown at this time:
» Estimated Building: One (1) to two (2) days for
preliminary screening.
ree (3) to Four (4) weeks for initial review.erial sample palettes for review and feedback.
t reviews are typically one (1) to two (2) weeks based on reviewer availability.
cal, Electrical, and Plumbing, reviews are assumed
to run concurrently with the building review.
v. No additional meetings are assumed during this
Phase. Any progress updates will be provided to the
Client via email as they are made available by the
Authorities Having Jurisdiction (AHJ).

BID PHASE SERVICES
t the Client with the development of a General
Contractor bid list, if required.
ttend General Contractor interviews with the Client.

Assuming one (1) meeting per General Contractor,
for a total of three (3) interviews.
ttend the General Contractor bid walk at the Project
site.
ttend one (1) virtual meeting with the Client to
evaluate General Contractors’ bid pricing.
espond to General Contractor questions and issue
clarifications as requested. HGA has assumed any Value
Engineering (VE) will have been completed during the
prior design phases with
a General Contractor providing pre-construction services including preliminary ROM pricing.

Drawing revisions associated with additional VE options may be provided as an Additional Service.
ttend up to four (4) virtual meetings with the Client
and/or General Contractors during this phase, as
outlined above.

CONSTRUCTION ADMINISTRATION PHASE
 Attend up to eighteen (18) Owner-Architect- Contractor (“OAC”) Project meetings upon the start of construction.

Attendance at some of the meetings may occur
virtually as determined appropriate by the Project team.

HGA will review construction progress to keep the Client informed about the progress and quality of the Work
completed, and to determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract
Documents. Additional site
visits and/or meetings will be compensated as an
Additional Service.
 Assist the Client with the review of the General
Contractor’s proposed Construction Schedule,
Submittal Schedule, and Schedule of Values.
 If requested, review certificates of payment for
amounts due to the General Contractor.
 Review or take other appropriate action regarding
submittals such as Shop Drawings, Product Data, and
Samples, but only for the limited purpose of checking for conformance with the information provided by the
General Contractor or other
sub-consultants and the design concept expressed in the Contract Documents. HGA assumes at least five (5)
business days for a typical response.
 e. Respond to the General Contractor’s RFIs promptly, assuming at least five (5) business days for a typical
response.
 If requested, review the General Contractor’s
proposed Change Orders.
 Prepare drawing Bulletins and/or Architect’s
Supplemental Instructions (ASI’s) for use by the
General Contractor in preparing Change Orders for
the Client’s approval and General Contractor’s
execution in accordance with the Contract
Documents.
 Bulletins related to changes of scope, substitution
requests, or procurement delays may be considered
Additional Services.
 Conduct one (1) final site observation and assist the General Contractor with the development of their
punch- list. One (1) back check is included.
 Issue a Certificate of Substantial Completion and
review the General Contractor’s close-out
documents for completeness.
 The Construction Administration Phase is planned for
eighteen (18) weeks from the initially agreed upon start of construction. If it goes beyond
the allotted timeframe, Additional Services (Construction Administration extension) will apply.

Technical Proposal | 13
2 . T E C H N I C A L P R O P O S A L

S E C T I O N E

QA/QC
(E) PROCEDURES FOR PERFORMING QUALITY ASSURANCE AND QUALITY CONTROL (QA/QC) ON THE SERVICES TO BE PROVIDED.

QUALITY ASSURANCE & QUALITY CONTROL
HGA’s Quality Assurance (QA) process relies on
established documentation standards and
interdisciplinary coordination, ensuring project requirements are validated and compatible at each phase. Quality Control (QC) reviews are conducted by in-house experts not on the core project team, and are built into the schedule to ensure documents meet firm, industry, and client standards,
including code and accessibility compliance. These reviews, along with third-party feedback, enhance design clarity and reduce changes during construction.

Our QA/QC program will be tailored to your project’s needs and emphasizes collaboration between the city of Moreno Valley, the design team, and quality review team. The process integrates interdisciplinary reviews and tools like BIM clash detection, cost estimating, and sustainability reviews to ensure high-caliber design and documentation.

HGA will woke closely with the City of Moreno Valley from project inception, aligning documentation with your vision at each step. Submissions for review will occur at Predesign (10%), Schematic Design (30%), Design Development
(60%), and Construction

KEY COMPONENTS OF OUR IN-HOUSE QA/QC
PROCESS:

Reviewing documents internally for applicable code
requirements relative to fire/life safety, structural, and accessibility issues, and meeting with review agencies
early and often to discuss overall project design and
work through any areas of concern before submission.

Coordinating and collaborating with our Sustainability
group on specific project goals.

Using client-established goals, vision, and project
criteria as measures of project success.

Performing early external code reviews with agencies
having jurisdiction to help guide appropriateness of
planning solutions and design options, ensuring
major concerns are addressed early in the project.

Using common resources to aid coordination, quality,
and efficiency in the design workflow.

Conducting independent, in-house quality
Documents (90% and 100%). This continuous quality
management helps minimize agency review time,
RFIs, and change orders, facilitating smoother project delivery and final completion.

control reviews and getting “fresh eye”
feedback from experienced professionals.

Leveraging BIM and other related software to
cross-check and integrate documents across
disciplines.

Running clash detection reviews and clash- clearing
sessions during documentation.

Verifying material constructability and design intent
is fully documented.

Seeking input from installers, fabricators, and
manufacturers throughout the design process.

14 | HGA

GOAL + APPROACH TO QUALITY MANAGEMENT
 Framework aligned with project requirements
 Integrate quality process from inception
 Planning for quality, time, budget, and schedule
 Understand scope and workflow of reviews
 Continuous improvement team, market sector/ office,
enterprise
2 . T E C H N I C A L P R O P O S A L

S E C T I O N F E X P E R I E N C E & R E F E R E N C E S

STATE OF CALIFORNIA, DEPARTMENT OF GENERAL SERVICES | CLIFFORD L. ALLENBY BUILDING | SACRAMENTO, CA

As Criteria Architect for the new high-performance state office building in Sacramento’s downtown core, HGA established design criteria for one of the first large scale urban Zero Net Energy / LEED v4.0 Platinum buildings in the country. By creating a conceptual design, workplace strategy, complete program and
a viable budget and schedule, HGA integrated numerous
demanding design conditions: progressive workplace planning; public spaces that engage the community; extensive
daylighting; natural ventilation; significant reductions in energy and water use; high- rise building systems and regulations; and urban infill constraints. The result is a project that fully satisfies the State’s vision for the project and meets every critical success factor established at the project’s inception.

This project utilized the design-build delivery system.

Extensive computer modeling provided real-time analysis of multiple critical performance measures, including energy modeling, daylighting, structural optimization and
workplace efficiency.

PROJECT DATA
Services Provided: Space Planning, Criteria Documents,
Workplace Strategy, FF&E
Sustainability: Zero Net Energy, designed to LEED Platinum, Fitwel 3-star, and US Resiliency Council Platinum rating. It operates in the top 1% in energy efficiency of all office buildings in the country and uses 60 percent less water than a typical building. During demolition, the team recycled 30 million pounds of concrete and steel.

Awards: USGBC Leed Platinum // DBIA Awards (2022):

Enlightened Owner, Best in Design, National Award of
Excellence, National Award of Merit for Office Buildings // AIA Central Valley Regional Recognition Award (2021) // ENR California Award of Merit, Government/Public Building Date Completed: 2021

REFERENCE
Juli Kawahaya | DGS | Project Director III | 916.375.4105

Technical Proposal | 15
LEED Platnium

2 2

GENERALI GLOBAL ASSISTANCE | OFFICE TENANT IMPROVEMENT |

SAN DIEGO, CA

HGA collaborated with Generali, a global insurance company, to define the future of their North American presence with the relocation of their office in San Diego. The new office celebrates the local diversity while implementing a future- focused and flexible workplace strategy. The transformation is anchored by a shift from pre-pandemic assigned desks to an unassigned model driven by employee choice. This
strategy allowed Generali to reduce their footprint and offer flexibility to employees. The new office features
neighborhoods of open workstations and community spaces, a range of collaboration and focus rooms,
a large work café, and a rich California brand story that also connects the vision of the global company and the services they provide. Each neighborhood and adjacent work café
features custom furniture, illustrations and signage as well as a bespoke color palette inspired by San Diego’s
neighborhoods.

The office is united by a feature wall that highlights Generali’s global locations and services with a custom- illustrated travelscape wall and custom LED lighting that features their brand statements.

PROJECT DATA
Services Provided: Architectural Design, Interior Design, Environmental Graphic Design, MEP Engineering, Space
Planning, Telecom/Security

Date Completed: 2023

The purpose of the Cultural Campus is to provide residents and visitors with a designated space for opportunities to enjoy cultural and artistic experiences such as rotating and
permanent art installations, new media, live performances, and educational workshops. Our design concept envisions a vibrant village-like campus, seamlessly blending 20th-century structures with contemporary sensibilities, inspired by the expansive yet intimate spirit of the desert. Through a fluid interplay of landscapes, courtyards, and galleries, we craft an immersive visitor experience, leveraging the desert’s unique climate, intuitive wayfinding,
and the allure of discovery. Our planning and design
enhancements optimize museum operations through precise modifications to the existing structure, addressing areas such as operations, security, and streamlined technology.

Additionally, we lay the groundwork for potential expansion to meet the Historical Society’s archival demands. This blueprint not only reimagines the past but also establishes a robust foundation for the museum’s enduring role as a nexus for contemporary and historic life and culture.

PROJECT DATA
Services Provided: Architectural Design, Cost Estimating, Civil, Electrical, MEP, Structural, Feasibility Study, Landscape, Lighting Design, Master Planning

Date Completed: Ongoing

REFERENCE
Michael Calderon | City of La Quinta | Community
Resources Analyst |[email protected]
760.777.7014

16 | HGA

2 2

UNIVERSITY OF CALIFORNIA DAVIS HEALTH | EYE CENTER & ACC EXPANSION | SACRAMENTO, CA

The new Tschannen Eye Institute and ACC Expansion is a
78,500 SF project, featuring a 60,000 SF four-story clinic and office addition, alongside 18,500 SF of renovation in the adjacent Ambulatory Care Center. The Eye Institute,
designed to support the vision impaired with advanced
technology and expert care, establishes a strong identity on campus for
consolidated ophthalmology and optometry services. Key
design elements include flexibility for future adaptability, with a unified circulation spine that connects waiting areas and clinics along a promenade, providing access to green spaces and daylight. The design also incorporates standardized room sizes to ensure efficiency and future reconfiguration. The
project achieved LEED Gold certification and was delivered on budget using a design-build method.

Project Data
Services Provided: Architectural Design, Programming,
Interior Design, LEED Services
Date Completed: 2022

Reference
Cameron Blount | Ernest E. Tschannen Eye Institute
Chief Administrative Officer
T: 916.734.6967 | E: [email protected]

FLASHPARKING | TRANS PACIFIC CENTRE GARAGE OAKLAND, CA

HGA partnered with FlashParking on several field studies and designs focused on expanding electrical vehicle (EV) charging infrastructure throughout downtown districts. To date, we have successfully completed three projects, installing over 20 EV chargers in Oakland and Los Angeles. Our ambitious plan includes the installation of a total of 400 chargers across multiple sites, aiming to enhance accessibility and
convenience for EV users.

Project Data
Services Provided: Electrical Engineering
Date Completed: 2024

Reference
Sean Tewait | Flashparking, Inc. Principal
Electrical Engineer
T: Flashparking, Inc.| E: Flashparking, Inc.

Technical Proposal | 17

HGA has undertaken over 34 projects in
the EV charging and automotive sector,
focusing on innovative electric vehicle
charging solutions. Our expertise includes
designing user-friendly charging stations
and integrating sustainable practices
in automotive facilities to promote the
transition to electric mobility.

LEED GOLD

F A M I L I A R I T Y W I T H S T A T E & F E D E R A L C L I E N T S

CALIFORNIA GOVERNMENT

PROJECT EXPERIENCE
HGA has been designing and delivering government facilities of varying scale and complexity for over 30 years from highly secure workplaces to vibrant centers of community engagement, we believe government buildings should not only serve but also enhance their communities.

Recent project experience includes ground-up construction, tenant improvements, splace planning, renovations, office and workplace environments, real estate strategies, libraries, access compliance (ADA), sustainability strategies, LEED certification, workplace strategy, and performance criteria for Design-Build project delivery. Our team’s grounded experience in public projects ensures we are sensitive to designing with a perception of value, efficient use of funds, design flexibility for future needs, real estate optimization, and contribution to the community.

18 | HGA
30+
Years Serving Public
Works Clients
200+
Projects Delivered
Under On-Call Contracts
150+
California Public
Works Projects

US GENERAL SERVICES ADMINISTRATION
 FBI Field Office, San Diego

STATE OF CALIFORNIA, DGS
 Clifford L. Allenby Building Design Criteria
 Legislative Office Building Design Criteria
 Resources Building Renovation
 Office Building 8 & 9
 CHP Office Replacement Facility
 Board of Equalization Improvements
 Caltrans Office Space Utilization Study
 CDFA Meadowview Campus-Lab Renovation
 Printing Plant Demolition
 Department of Developmental Services
Secure Walkway
 Porterville Staff Residences and
Duplexes Rehabilitation
 Department of State Hospitals Relocation of Police
Building
 Government Operations Agency TI
 East End Complex Access Barrier Removal
 CAL OES Coastal & Inland Emergency Operations Center
Regional Office, Programming &
Budget Study
 CAL OES Mather Public Safety & Communications
Campus, Programming & Budget Study
 CAL OES Southern Region Emergency Operations Center,
Costa Mesa - Criteria Documents

STATE OF CALIFORNIA, DEPARTMENT OF JUSTICE
 Forensic Lab Consolidation, Budget Study
 Forensic Residential Unit Expansion, Budget Study
 Forensic Recreation & Activity Center, Budget Study

STATE OF CALIFORNIA, JOINT RULES COMMITTEE
 New Capitol Annex Code Compliance Peer Review,
 New Capitol Visitors Center Code Compliance Peer
Review

JUDICIAL COUNCIL OF CALIFORNIA (JCC)
 Sonora Court House Post Occupancy Evaluation

CITY OF LA QUINTA
 Cultural Campus Master Planning

CITY OF ROSEVILLE
 Downtown Space Utilization & Feasibility Study
 Transit Tenant Improvements
 Energy Park Workplace Assessment
 Fire Station #3 Feasibility and Pricing Study

CITY & COUNTY OF SAN FRANCISCO, DEPARTMENT OF

PUBLIC HEALTH
 Multiple Historic Buildings Assessments and Re-use
Studies -SF. General Hospital and Laguna Hospital

CITY OF WEST SACRAMENTO
 City Hall Space and Needs Assessment Study
 West Gateway Tenant Improvement

CITY OF SAN JOSE
 Camden Community Center Kitchen Remodel
 Cantilever Racks and Revisions
 Cesar Chavez Plaza Meter Upgrade
 Children’s Discovery Museum, Mechanical
 Fire Station # 3 Renovations
 Fuel Station
 Guadalupe River Park Conservancy
Building Evaluations

COUNTY OF AMADOR
 Library Interior Renovation

COUNTY OF LOS ANGELES
 Downtown Mental Health Center
 Mental Health Center Trailer Relocation
 ORCHID System Infrastructure Upgrades

COUNTY OF MADERA
 Madera County Library ADA Upgrade
 Morgue and Autopsy Room

COUNTY OF PLACER
 Auburn Library Study Rooms
 District Attorney Building B Tenant Improvements
 Placer County Health and Human Services Center Design Criteria
 Veterans Tenant Improvement Project
 Antique Soda Fountain Structural Review
 Auburn Library Infrastructure
Improvement Project

COUNTY OF SAN MATEO
 Cordilleras Mental Health Study, Programming &
Bridging Documents

COUNTY OF SANTA CLARA
 Santa Clara Valley Medical Center - Behavioral Health Services Center (BHSC)
 O’Connor Hospital Renovations

COUNTY OF SACRAMENTO
 Arcade Library Refresh
 Arden-Dimick Library Refresh
 Martin Luther King Jr. Library
 Sacramento International Airport -
Terminal A & B Office Improvement

SACRAMENTO AREA COUNCIL OF GOVERNMENTS
 Workplace Needs Assessment Study
 Office Tenant Improvements
 Post Occupancy Evaluation

SUTTER COUNTY
 Yuba City Main Library Innovation Center
 Road Crew Buildings Feasibility Study
 County Clerk Recorders Office Feasibility Study

Technical Proposal | 19
2 . T E C H N I C A L P R O P O S A L

S E C T I O N G I N S U R A N C E

(Ea accident)

AUTOS ONLY

Client#: 244717 HAMMGRE1

ACORDTM CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)
3/23/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Edgewood Partners Ins. Center
3780 Mansell Rd. Suite 370
Alpharetta, GA 30022
CONTACT Sharon Brubaker NAME: PHONE 770.756.6599 (A/C, No, Ext):

FAX
(A/C, No):

E-MAIL [email protected] ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : National Fire Insurance Co of Hartford 20478

INSURED
Hammel, Green and Abrahamson, Inc.
420 5th St. North, Suite 100
Minneapolis, MN 55401
INSURER B : The Continental Insurance Company 35289
INSURER C : Valley Forge Insurance Company 20508
INSURER D : Lloyd's of London A85202
INSURER E : Continental Casualty Company 20443
INSURER F :

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PER IOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS , EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP POLICY NUMBER LIMITS

LTR INSR WVD

A X COMMERCIAL GENERAL LIABILITY
(MM/DD/YYYY) (MM/DD/YYYY)
7011625391 11/01/2022 11/01/2023 EACH OCCURRENCE $ 1,000,000

CLAIMS-MADE X OCCUR

DAMAGE TO RENTED
PREMISES (Ea occurrence) $ 1,000,000

GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY X
PRO-

MED EXP (Any one person) $ 15,000
PERSONAL & ADV INJURY $ 1,000,000
GENERAL AGGREGATE $ 2,000,000
PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: JECT LOC
$
E AUTOMOBILE LIABILITY 6081743426 11/01/2022 11/01/2023 COMBINED SINGLE LIMIT $1,000,000 X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS
HIRED

AUTOS ONLY

NON-OWNED

AUTOS ONLY

PROPERTY DAMAGE
(Per accident)
$
B X UMBRELLA LIAB X OCCUR 6081743460 11/01/2022 11/01/2023 EACH OCCURRENCE $10,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000
DED X RETENTION $10,000 $

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
Y / N 6081743457 11/01/2022 11/01/2023 X PER OTH-

STATUTE ER

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED? N
C (Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
D Professional
Liability
D Excess PL Liab

N / A (AOS)
6081743443
(CA)
B1636P230052

B1636P220053
E.L. EACH ACCIDENT $1,000,000
11/01/2022 11/01/2023 E.L. DISEASE - EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000,000
04/01/2023 08/01/2024 Per Claim $10,000,000
Aggregate $20,000,000
04/01/2023 08/01/2024 Per Claim $5m Agg $10m
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Coverage

CERTIFICATE HOLDER CANCELLATION

Sample Certificate

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE

ACORD 25 (2016/03)

1 of 1
© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
#S5387208/M5386308 SBR08

20 | HGA
X X $
B
2 . T E C H N I C A L P R O P O S A L

S E C T I O N H
Technical Proposal | 21

RESOURCE ALLOCATION MATRIX
(F) A RESOURCE ALLOCATION MATRIX (EXCLUDE COST INFORMATION).

Commitment of Hours by Task

Job Title

Agency Review Phase, Bid Phase, and Construction Administration Phase services will all be on an hourly rate basis. Refer to the hourly rate sheet in the Cost Proposal.

For a detailed breakdown of hours by title and firm, see the Cost Proposal Appendices titled Resource Allocation Detailed Breakdown.

PROPOSED STAFF/TEAM
3 Proposed Staff/Team | 23

PROJECT TEAM
We have identified key personnel who will be dedicated to this project from inception to completion. Their roles, expertise, and responsibilities will ensure continuity and the successful execution of the contract. In the event that any key personnel are unavailable for a period during the contract, we have a deep bench of qualified team members to step in seamlessly. The resumes of the proposed staff and team members, outlining their relevant experience and qualifications are provided on the following pages.

3 . P R O P O S E D S T A F F / T E A M

HGA LEADERSHIP

FIELDING FEATHERSTON

PRINCIPAL IN CHARGE

NEIL RUBENSTEIN
SR. PROJECT MANAGER

HGA DESIGN & IMPLEMENTATION

TIERA ROBINSON

DESIGN LEAD

SIERRA DENNIS

SUSTAINABILITY LEAD

SHAHRAM SALMASI

STRUCTURAL ENGINEER

SUB-CONSULTANTS

CHRIS CARSON

AMA GROUP
MEP

CHRIS TORRIS

AGENCY ARTIFACT

LANDSCAPE

DANIEL MCINTYRE

TENCO SOLAR
SOLAR

JERMEY JOHNSON
PSOMAS
CIVIL

S E C T I O N A , B , C

H G A R E S U M E S

FIELDING

FEATHERSTON

LEED AP, NCARB, AIA

PRINCIPAL IN CHARGE
Fielding has over 22 years of architecture experience
specializing in public corporate projects. His lifelong enthusiasm for architecture and business drives his work.

Fielding excels at digesting complex project sce- narios and distilling thoughtful, elegant solutions that thrive on simplicity. He enjoys the management and coordination of talent in support of design excellence and client goals.

Fielding remains focused on building up his clients and teams in support of achieving results, while simultaneously fostering an environment that empowers others.

SELECTED EXPERIENCE
City of Ontario | On-Call Architectural Services
Ontario, California
County of Orange | On-Call Architectural Services
Santa Ana, California
City of Chino | On-Call Architectural Services
Chino, California
650 PCH | Adaptive Reuse & New Construction
Office Building
El Segundo, California*
Vallarta Supermarkets | Corporate HQ Relocation
Santa Clarita, California
First National Bank Building | Adaptive Reuse
Office Building & City Facade Improvement Grant
Orlando, Florida*

*Prior to HGA

EDUCATION / AFFILIATIONS
Masters of Architecture
University of Florida
Bachelor of Science, Design
University of Florida
Registered Architect
California C36641, New York 044044, Florida AR93043, Georgia RA014292
NEIL

RUBENSTEIN

SR. PROJECT MANAGER
With 20+ years of experience, Neil brings experience with over 200+ projects spanning multiple sectors. Blending his experience from the film industry, he enjoys creating
buildings that possess character and personality. An
excellent problem solver, Neil is
directly involved in all aspects of projects, from general administration and design review to the final phase of
construction.

SELECT EXPERIENCE
Generali | San Diego Office Tenant Improvements
San Diego, California
Vizio | Irvine HQ Renovation 39 Tesla
Irvine, California
Vallarta Supermarkets | Corporate HQ Relocation
Santa Clarita, California
Confidential Entertainment Media Client
| Office Relocation & Renovation
Projects Burbank, California
City of Los Angeles | LAX Terminals 1-9 Pet Relief Area Los Angeles, California*
DHL | Project at LAX | Warehouse Addition
Los Angeles, California*
El Segundo Brewing Co. | Production Brewery
El Segundo, California*
Tarantula Hill Brewing Co. | 25,000 SF
Production Brewery + Tasting Room
Torrance, California*
Direct TV | Office Tenant Improvement
El Segundo, California*

*Prior to HGA

EDUCATION / AFFILIATIONS
Bachelor of Architecture
University of Southern California

H G A R E S U M E S

24 | HGA

H G A R E S U M E S

TIERA

ROBINSON

IIDA, LEED AP, WELL AP

DESIGN LEAD
Tiera is a senior interior designer with 20 years of
experience designing for clients in a wide range of
market sectors from workplace and healthcare to multi-
unit residential, hospitality, and mixed use
projects around the globe. This wide variety of work and interdisciplinary approach to interior architecture has allowed her to bring a unique perspective to each project. Tiera strives to create spaces that drive
human connection, are innovative, research based, and engage and enhance the well-being of the occupants and community surrounding them.

SELECTED EXPERIENCE
California Institute for the Arts | Block A Animation
Renovation
Valencia, California
University of California, San Diego | Biological
Sciences Technology Sandbox
San Diego, California
Santa Monica, Malibu USD | John Adams Performing
Arts Center
Santa Monica, California
San Diego State University | Don Powell
Theater Renovation & Second Stage
San Diego, California
Redcar Properties | 14th Street Mixed-Use Project
Santa Monica, California
Confidential Entertainment Media Client
| Office Relocation & Renovation
Projects Burbank, California

EDUCATION / AFFILIATIONS
Masters, Interior Architecture
UCLA Extension / Cal Poly Pomona
Sustainability Management Certificate
UBC - Sauder Continuing Studies
Advanced Diploma, Interior Design
Sheridan College, ON, CA
International Interior Design Association
Registered Interior Designer

H G A R E S U M E S

SIER
RA

DENNIS, LEED AP
BD+C, WELL AP, FITWEL AMB

SUSTAINABILITY LEAD
Sierra is a sustainability professional who brings 7 years of experience in construction project management,
certification administration and sustainable design. She has dedicated her career to advancing green building
strategies and operations across various building
sectors, including higher education and commercial.

She has honed her skills in project management,
preconstruction services, and sustainability
consulting, advising clients on how to procure
healthy materials, reduce carbon emissions, and
implement renewable energy sources. Sierra is
passionate about navigating the ever-changing
landscape of green building programming and
regulations within a design framework.

SELECTED EXPERIENCE
City of La Quinta | La Quinta Museum and
Historical Society Cultural Campus
La Quinta, California
State of California, DGS | Department of State
Hospitals Police Building Relocation
Norwalk, California
University of California, Los Angeles | Ronald
Reagan Medical Center 4th Floor Design
Los Angeles, California
Sutter Health | Santa Clara Medical Office Building
Santa Clara, California
Accenture
Philadelphia, Pennsylvania
University of San Diego | Epstein Family
Amphitheater LEED Gold
San Diego, California*
Google | Bay View | LEED Platinum
Mountain View, California*

*Prior to HGA

EDUCATION / AFFILIATIONS
Bachelor of Science, Civil Engineering
Howard University
LEED Accredited Professional

Proposed Staff/Team | 25

H G A R E S U M E S

SHAHRAM

SALMASI

MSC, PE, SE

SR. STRUCTURAL ENGINEER
Shahram is an accomplished structural engineer with nearly 30 years of experience. His specialty areas have included healthcare facilities (HCAI/OSHPD), K-12 schools, community colleges, universities (DSA) and commercial buildings
including aviation and hospital- ity facilities. Shahram enjoys the technical elements to his projects, and is a strong project manager.

Shahram has been involved in all phases of projects, from design through construction administration.

SELECTED EXPERIENCE
City of La Quinta | La Quinta Museum and
Historical Society Cultural Campus
La Quinta, California
Intuitive Surgical, Inc. | Ion Building D Renovation and Tenant Improvements (Vibration Analysis, Seismic
Design and Design Build Renovation)
Santa Clara, California
Raytheon | Applied Signal Technology Update and
Buildout
Anaheim, California
Los Angeles CCD | Los Angeles Valley College
Building Renewal Study, Various Facilities (Seismic
Assessment) Valley Glen, California
Los Angeles CCD | Los Angeles Valley
College Structural Engineering (Seismic
Assessment) Valley Glen, California

EDUCATION / AFFILIATIONS
Master of Science in Structural Engineering
California State University, Northridge
Bachelor of Science in Aeronautical Engineering
Arizona State University, Tempe
Licensed Professional Engineer
California C61939
Licensed Structural Engineer
California S5212

At HGA, we have a strong roster of qualified team members ready to step in seamlessly, regardless of the position. Our key team members, along with our designated backup project manager, Delphine, will ensure smooth collaboration and continuity, keeping the project on track without interruption.

Should
the need arise, we are prepared to manage backup personnel for key team members and sub-consultants.

DELPHINE
MSIKA

AIA, CID, NCIDQ

SR. PROJECT MANAGER | BACK-UP PERSONNEL
Delphine will serve as the designated backup personnel, ensuring seamless project continuity in the event that key team members are unavailable. With 15+ years of
experience across diverse sectors, she brings both
technical expertise and a strategic
mindset to every phase of a project. Passionate about
human-centered design, Delphine is well-equipped
to step in and maintain project momentum without disruption.

SELECT EXPERIENCE
City of Ontario | On-Call Architectural Services
Ontario, California
County of Orange | On-Call Architectural Services
Santa Ana, California
State of California, DGS, CalOES | Southern Region
EOC Design-Build Criteria Documents
Costa Mesa, CA

EDUCATION / AFFILIATIONS
Bachelor of Arts, Marketing & Advertising
University Paris IV – La Sorbonne - France
Registered Architect
California, #C39347
Certified Interior Designer (CID)
California, #6384
American Institute of Architects (AIA)
Member, 39317107

26 | HGA

CHRIS
CARSON

LEED AP

PRINCIPAL IN CHARGE, MEP | AMA | CMTA
Chris Carson is a managing principal with over 19 years of experience across project types, including renovation and new construction. His portfolio includes commercial, creative office space, central plant and infrastructure, live-broadcast, and studio projects.

Chris has been involved in the design and oversight of several high-performance energy projects which have attain ed LEED Gold and Silver certification.

SELECTED EXPERIENCE
City of Riverside | Riverside Metropolitan Museum
Riverside, CA
City of Palm Springs | Plaza Theater
Palm Springs, CA
County of Los Angeles | Music Center Plaza
Los Angeles, CA
City of Culver City | Parks + Recreation Upgrades
Culver City, CA
City of Burbank | 777 N. Front St. Transit Plaza
Burbank, CA
Southern California Rail Authority | Metrolink Offices
Los Angeles, CA
City of Culver City | Police Department Renovations
Culver City, CA

EDUCATION / AFFILIATIONS
BS, Mechanical Engineering
Villanova University
LEED-Accredited Professional
American Society of Heating, Refrigerating
+ Air Conditioning Engineers (ASHRAE)

3 . P R O P O S E D S T A F F / T E A M

MEP ENGINEERING
AMA | CMTA is a multi-specialty firm that focuses on
building systems engineering – designing cost-effective, energy-efficient, high-performance buildings. We
function as a trusted partner and guide for the owner
and design team bringing energy reduction,
decarbonization, and health and wellness goals to
fruition. As CMTA strives
to improve the built environment, we also invent
products, set national goals, and work to transform the market to improve results for everyone. We define our
innovative approach to engineering as
Building Science Leadership.

AMA GROUP CONTACT:

Chris Carson
Managing Principal
310.846.4666
2155 Campus Dr,
El Segundo, CA 902455
S U B - C O N S U L T A N T M E P A M A G R O U P | C M T A R E S U M E S

Proposed Staff/Team | 27
S U B - C O N S U L T A N T M E P A M A G R O U P | C M T A R E S U M E S

MATTHEW

SCHAEFER
PE

PRINCIPAL IN CHARGE, MEP | AMA | CMTA
(BACK -UP PERSONAL)
Matt is a managing principal with over 17 years of
experience in the MEP and energy consulting fields, and has been involved with many different project types,
including renovations and new construction. He serves as Principal in Charge for a wide variety of clients in the commercial, creative, legal, financial, hospitality,
educational, broadcast, and production facility/studio
fields.

SELECTED EXPERIENCE
County of Los Angeles | Music Center Plaza
Los Angeles, CA
Southern California Rail Authority | Metrolink Offices
Los Angeles, CA
City of Santa Clarita | SCVTV Station
Santa Clarita, CA
LAWA | Multiple Projects
Los Angeles, CA
Veteran’s Administration | Affordable Housing
Los Angeles, CA
Grand Central Market | HVAC Upgrade
Los Angeles, CA
Bright Star Schools | Stella Middle Charter Academy
Los Angeles, CA

EDUCATION / AFFILIATIONS
MS, Engineering
Rutgers University
BS. Mechanical Engineering
New Jersey Institute of Technology
Licensed Professional Mechanical Engineer, CA
American Society of Heating, Refrigerating
+ Air Conditioning Engineers (ASHRAE)

WOOYOUNG KWAK
PE

MECHANICAL LEAD | AMA | CMTA
Wooyoung has broad experience in MEP design. His portfolio includes commercial, corporate, mixed-use, production studio, and creative office projects for both new construction and interior tenant improvements.

His extensive experience working with clients, architects, and contractors has proven to deliver complete and continuous engineering consulting services from design through
construction.

SELECTED EXPERIENCE
City of Culver City | Parks + Recreation Upgrades
Culver City, CA
City of Palm Springs | Plaza Theater
Palm Springs, CA
Nat’l Trust for Historic Pres. | Thornton Gardens Guest House San Marino, CA
City of Los Angeles | Greek Theater (Due Diligence)
Los Angeles, CA
City of Santa Clarita | SCVTV Station
Santa Clarita, CA
Southern California Rail Authority | Metrolink Offices
Los Angeles, CA
Southern California Association of Governments
Los Angeles, CA

EDUCATION / AFFILIATIONS
MS, Mechanical Engineering
University of California, Los Angeles
BS, Mechanical Engineering
University of California, Los Angeles
Licensed Professional Mechanical Engineer, CA

S U B - C O N S U L T A N T M E P A M A G R O U P | C M T A R E S U M E S

28 | HGA
S U B - C O N S U L T A N T M E P A M A G R O U P | C M T A R E S U M E S

ANTHONY

GIUNTINI
PE

ELECTRICAL LEAD | AMA | CMTA
Anthony has over six years of experience in electrical
engineering. He has developed his technical skills and gained valuable experience in the electrical design process and procedures on a variety of project types since joining AMA.

Anthony has built a broad range
of experience that includes new buildings and tenant
improvements for clients in the corporate, residential, hospitality, arts, media, and studio production sectors.

SELECTED EXPERIENCE
City of Palm Springs | Plaza Theater
Palm Springs, CA
LAWA | 6053 W. Century Tenant Improvements
Los Angeles, CA
SoCalGas | Office Renovations
Los Angeles and Pico Rivera, CA
Veterans Administration | Housing
Los Angeles, CA
The Hollywood Arts Collective | Community Arts Center
Los Angeles, CA

EDUCATION / AFFILIATIONS
BS, Electrical Engineering
University of Texas at Arlington
Licensed Professional Electrical Engineer, CA

EIT California - California Board for
Professional Engineers, Land Surveyors +
Geologists

OSHA 30 ClickSafety
LAURA

AGATELOVA

LEED AP

PLUMBING / FP LEAD | AMA | CMTA
Laura is an accomplished plumbing and fire protection
engineer with over 20 years of experience. She
made an immediate impact upon joining AMA and has proven herself to be an integral member of the team. Her extensive industry knowledge has enabled her to make key
contributions to the project team.

Laura’s portfolio includes both new construction and
renovations for a wide range of corporate, mixed- use
residential, hospitality, healthcare, media, and production clients.

SELECTED EXPERIENCE
City of Palm Springs | Plaza Theater
Palm Springs, CA
The Hollywood Arts Collective | Community Arts Center
Los Angeles, CA
Community Corp. of Santa Monica | Berkeley Station
Santa Monica, CA
LAWA | 6053 W. Century Tenant Improvements
Los Angeles, CA
NBCUniversal | Employee Amenity Building
Universal City, CA
A Community of Friends | Oasis Senior Housing
Riverside, CA

EDUCATION / AFFILIATIONS
BS, Civil + Plumbing Design
Tashkent Institute of Railway Engineering, Uzbekistan
LEED-Accredited Professional

American Society of Plumbing Engineers (ASPE)
National Fire Protection Association(NFPA)

S U B - C O N S U L T A N T M E P A M A G R O U P | C M T A R E S U M E S

Proposed Staff/Team | 29
S U B - C O N S U L T A N T L I G H T I N G A M A G R O U P | C M T A R E S U M E S

LIGHTING DESIGN

At ALD, we pride ourselves on being nimble and
responsive. We focus on building relationships with
owners, developers, architects, designers, and the entire project team. Lighting is often a critical path item; it requires definition while the architectural design is being created. We are there for the conversation and
collaboration as we explore design solutions collectively as a team. Our process is transparent throughout all
phases, working closely with the design team and client to develop a lighting approach that reinforces the
architectural concepts. The result is the perfect balance of design, value, and delivery.

AMA GROUP CONTACT:

Chris Carson
Managing Principal
310.846.4666
2155 Campus Dr,
El Segundo, CA 902455
S. MINAH
YEO

LEED AP

ASSOCIATE PRINCIPAL, LIGHTIN G DESIGN | AMA| CMTA
Minah has over 20 years of experience in all aspects of commercial interior design and a passion for lighting the built environment. She has experience with a wide range of project types, from corporate to education and institutional. Her work has been recognized by the AIA, IIDA, and Interior Design Magazine.

SELECTED EXPERIENCE
Museum of Riverside | Expansion + Renovation
Riverside, CA
Heart of Los Angeles (HOLA) | New Cultural Building
Los Angeles, CA
Claremont McKenna College | Campus Lighting Design
Claremont, CA
Bright Star Schools | Rise Kohyang High School
Los Angeles, CA
Bright Star Schools | Stella Middle Charter Academy
Los Angeles, CA
SoCalGas | Office Renovations
Los Angeles and Pico Rivera, CA

EDUCATION / AFFILIATIONS
MS, Integrated Design, Business + Technology
University of Southern California
BS, Interior Design
Woodbury University
Certificate of Lighting Design
OTIS College of Art + Design
California Council for Interior Design Certification
Certified Interior Designer, Commercial

International Interior Design Association (IIDA)
Professional Member

US Green Building Council, LEED AP Legacy

S U B - C O N S U L T A N T L I G H T I N G A M A G R O U P | C M T A R E S U M E S

30 | HGA
S U B - C O N S U L T A N T L I G H T I N G A M A G R O U P | C M T A R E S U M E S

IRIS
KWOK

LEED AP

LIGHTING DESIGNER | AMA | CMTA
Iris has over 16 years of experience in lighting design. Her extensive portfolio includes international corporate, retail, cultural, hospitality/resort, and casino projects, ranging in size and complexity. Her knowledge and creativity is a great asset, and she is exceptionally adept at working closely with clients and project teams to bring their visions to reality.

Iris’ work has been recognized with several IES Illumination Awards of Merit..

SELECTED EXPERIENCE
Museum of Riverside | Expansion + Renovation
Riverside, CA
LA Times Campus | Studio Adaptive Reuse
8th + Alameda Studios
Los Angeles, CA
The Wende Museum
Culver City, CA
LDS | Bakersfield California Temple
Bakersfield, CA
Ford Motor Company at Douglas Park
Long Beach, CA
Alexandria Tech Center
San Diego, CA

EDUCATION / AFFILIATIONS
MS, Project Management
University of Southern California, Bovard College
BS, Electronic + Information Engineering
The Hong Kong Polytechnic University
International Association of Lighting Designers
Member

PROJECT HIGHLIGHT | AMA | CMTA
WCHC MIRAMAR GOLD | LOS ANGELES, CA
This new permanent supportive housing complex
located just north of Third Street consists of two
seven-story wings connected by pedestrian bridges
at each level. It features 94 apartments—a mix of
one-, two-, and three-
bedroom layouts—for low-income and formerly
unhoused residents. This project is certified LEED Gold.

Services Provided: MEP
Date Completed: 2024
Reference available upon request

PROJECT HIGHLIGHT | AMA GROUP
MUSEUM OF RIVERSIDE | RIVERSIDE, CA
Architectural and exhibit lighting design for this
expansion and renovation of the historic Museum of
Riverside. The updated space will include a two-story
addition and will feature flexible-use galleries in the historic structure, an expanded new indoor/outdoor
Nature Lab, a dedicated classroom, and a roof terrace.

Services Provided: Lighting Design
Date Completed: Est 2026

Reference available upon request
S U B - C O N S U L T A N T L I G H T I N G A M A G R O U P | C M T A R E S U M E S

Proposed Staff/Team | 31

S U B - C O N S U L T A N T C I V I L P S O M A S

CIVIL ENGINEERING

Dedicated to balancing the natural and built
environment, Psomas provides sustainably engineered
solutions to public and private sector clients. As a full- service consulting firm, we help our clients create value by planning, designing, and delivering complex projects.

Markets served include transportation, water, land
development, and energy with the following services
offered: civil engineering; survey and geospatial
services; site development engineering; transportation
and traffic engineering; water and wastewater
engineering; environmental planning and resource
management; land planning and urban design; land use
entitlements; construction management; and GIS
consulting. Founded in 1946, Psomas provides services
from offices throughout California, Arizona, Utah, and
Washington.

PSOMAS CONTACT:

Jeremy Johnson
Sr. Project Manager/Vice President 661.705.4410
27200 Tourney RD, Suite 120, Santa
Clarita, CA 91355
JEREMY

JOHNSON
PE

SR. PROJECT MANAGER/VICE PRESIDENT | PSOMAS
Jeremy has 21 years of experience managing and providing design services of commercial, industrial, municipal, and residential development projects. He has prepared Storm Water Management Plans (SWMP) and Storm Water Pollution
Prevention Plans (SWPPP), as well as tentative tract maps, drainage, grading, site utilities, road design, hydrology studies, engineering research/ reports, and quantity/cost estimates.

SELECTED EXPERIENCE
City of Burbank, City Yard Services Building Drainage
Burbank, CA
Conejo Rec & Park District, Oakbrook Service Yard
Thousand Oaks, CA
City of Santa Clarita, Transit Maintenance Facility
Driveway Entrance Design
Santa Clarita, CA
City of Santa Clarita, Canyon Country Community
Center, Regional Stormwater Infiltration System
Santa Clarita, CA
California Department of General Services (DGS),
Oxnard Department of Motor Vehicles, Exterior Site &
Facade Improvements
Oxnard, CA

EDUCATION / AFFILIATIONS
Bachelor of Science in Civil Engineering
San Diego State University, San Diego, CA
Bachelor of Science in Aeronautical Engineering
Arizona State University, Tempe
Licensed Professional Engineer | Civil
California 71475
Envision Sustainability Professional
Institute for Sustainable Infrastructure
Qualified SWPPP Developer | Practitioner
California Stormwater Quality Association, 20185

S U B - C O N S U L T A N T C I V I L P S O M A S

32 | HGA

S U B - C O N S U L T A N T C I V I L P S O M A S

DAVID S.

MARTIN

QSD, ENV SP

SR. PROJECT MANAGER | PSOMAS (BACK-UP PERSONAL)
David Martin has 38 years of experience in municipal civil engineering infrastructure, specializing in stormwater
management, land development and drainage design. He has a broad engineering design and project management
background and previously managed an independent multi- disciplinary engi- neering design office.

SELECTED EXPERIENCE
Los Angeles County Fire Department, Fire Station 156
Santa Clarita, CA
Bakersfield U.S. Federal Courthouse
Bakersfield, CA
City of Bakersfield, Kaiser Permanente Sports Village,
Phase III
Bakersfield, CA
County of Los Angeles Animal Care Center
Palmdale, CA
Superior Court of California, County of Sacramento
Sacramento, CA:

Martin Luther King. Jr. Multi-Service Ambulatory
Care Center
Los Angeles, CA

EDUCATION / AFFILIATIONS
Bachelor of Science in Civil Engineering
University of Cape Town, South Africa
Diploma in Business Management
Damelin College
Qualified SWPPP Developer | California Board for
Professional Engineers, Land Surveyors, and Geologists
C74143
Envision Sustainability Professional
Institute for Sustainable Infrastructure
4342

PROJECT HIGHLIGHT | PSOMAS

CITY OF BURBANK CITY YARD SERVICES BUILDING
DRAINAGE | CIVIL ENGINEERING | BURBANK, CA
Psomas conducted a Low Impact Development Feasibility
Analysis for the 9.5-acre City
Yard Services Building in Burbank, ensuring
compliance with LID requirements. The analysis
assessed site drainage, quantified stormwater runoff,
and evaluated mitigation through BMP infiltration
systems per City requirements.

Reference | Dean Pearson | City of Burbank
Public Works Construction Superintendent
(818)238-3817, [email protected]
PROJECT HIGHLIGHT | PSOMAS
KESSLER PARK DREAM FIELD PROJECT | CIVIL
ENGINEERING | SAN BERNARDINO COUNTY, CA
Psomas is providing landscape architectural and
engineering services for the Dream Field Project in San Bernardino County, transforming a little league field
into a “Big League” experience. The design includes
field reconfiguration, ADA-
compliant hardscape, upgraded fencing, covered
dugouts, new bleachers, a scorer’s booth, an electronic scoreboard, and a full synthetic turf field with grading and drainage.

Reference | Charles Hernandez | Kessler Park
Project Manager | (909) 771-1272
[email protected]

S U B - C O N S U L T A N T C I V I L P S O M A S

Proposed Staff/Team | 33

S U B - C O N S U L T A N T L A N D S C A P E A G E N C Y A R T I F A C T

LANDSCAPE ARCHITECTURE

AGENCY ARTIFACT is a urbanism and landscape
architecture studio based in Los Angeles, California. Our work ranges from garden to master plan across all public and private sectors. We
are proud to be a minority owned studio (MBE), delivering bold ideas for a more equitable public realm. We are an outcome-based studio working closely with clients and
collaborators from concept to construction across the
United States with experience in Canada, China, Vietnam, Mexico,
and Australia. Prior to forming Artifact our studio
practiced at top firms around the world leading major
urban landscape and planning projects including Grand
Park, San Francisco Flowermart, the Hollywood Bowl,
the Greek Theater, Altasea at the Port of Los Angeles,
and Shanghai Disney Tomorrowland.

AGENCY ARTIFACT CONTACT:

Christopher Torres
Principal 310.908.1763
5522 W Pico Blvd,
Los Angeles, CA 90019

CHRISTOPHER
TORRES

RLA, ASLA, LAF

PRINCIPAL | AGENCY ARTIFACT
Chris is an award winning landscape architect and urban designer creating public spaces that merge extraordinary experiences, everyday culture and resilient systems. He has over a decade of domestic and international experience
creating projects rang- ing from urban and ecological systems to site specific interventions. He founded Agency Artifact (MBE) as a civic design studio, creating ambitious placemaking experiences. He is currently leading projects such as the Fairplex Specific Plan with over 10,000 units of housing and re-envisioning the Norwalk Civic Center as a mixed-use
entertainment destination with affordable housing

SELECTED EXPERIENCE
Shriners Campus | Landscape Architecture Services
Pasadena, CA
Columbia Square | Landscape Architecture Services
Los Angeles, CA
Vallarta Supermarkets | Corporate HQ Relocation
Santa Claria, CA
USAHS | Campus Redesign
San Marcos, CA
Tustin EOC | Landscape Architecture Services
Tustin, CA
Fairplex Master Plan | Master Planning
Pomona, CA
Alameda Creative Campus | Landscape Architecture
Services
Burbank, CA

EDUCATION / AFFILIATIONS
Master of Landscape Architecture
UC Berkeley
Registered Landscape Architect
CA 6666

ASLA LAF

S U B - C O N S U L T A N T L A N D S C A P E A G E N C Y A R T I F A C T

34 | HGA

S U B - C O N S U L T A N T L A N D S C A P E A G E N C Y A R T I F A C T

MELANIE BUFFA
ASLA

SR. DESIGNER | AGENCY ARTIFACT (BACK-UP PERSONAL)
Melanie is a landscape designer with extensive construction documentation and administration experience, leading the implementation of projects ranging from public, multi-family housing and custom estates through-out Southern California. She brings
a deep knowledge of all aspects of horticulture and ecology of the varied climates of California. Prior to practicing in top design firms in both Central and Southern California, Melanie worked for large scale landscape contractors and commercial nurseries collaborating with designers and builders on complex landscape installations. Melanie’s deep passion for helping communities transform through access to sustainable landscapes can be seen in all of her work

SELECTED EXPERIENCE
Alameda Creative Campus | Landscape Architecture
Services
Burbank, CA
Bardas Echelon Campus| Office Campus
Los Angeles, CA
Vallarta Supermarkets | Corporate HQ Relocation
Santa Claria, CA
USAHS | Campus Redesign
San Marcos, CA
Tustin EOC | Landscape Architecture Services
Tustin, CA
Fairplex Master Plan | Master Planning
Pomona, CA
Sepulveda Basin Vison Plan | Master Planning
Los Angeles, CA

EDUCATION / AFFILIATIONS
Bachelor of Landscape Architecture
California Polytechnic University San Luis Obsipo
ASLA

PROJECT HIGHLIGHT | AGENCY ARTIFACT
SHRINERS CAMPUS | LANDSCAPE | PASADENA, CA
Each outdoor area reflects a unique aspect of Pasadena’s ecology and culture—the San Gabriel foothills, farmland, and Rose Parade. Designed
by Agency Artifact, the space features strolling
gardens, drought-tolerant plants, a sculptural fountain, and a large gathering area, providing flexible, inviting spaces for the center.

Reference available upon request
PROJECT HIGHLIGHT | AGENCY ARTIFACT
ALAMEDA CREATIVE CAMPUS | LANDSCAPE BURBANK,
CA
The Alameda Creative Campus re-purposes an existing
130,00 sf office building to create series of flexible indoor and outdoor spaces for gathering and collaboration. The ground level courtyard consists of three outdoor rooms; the outdoor office with movable tables and chairs, the
recreation room with ping pong tables and the back
porch with lower lounging furniture.

Reference available upon request

S U B - C O N S U L T A N T L A N D S C A P E A G E N C Y A R T I F A C T

Proposed Staff/Team | 35
S U B - C O N S U L T A N T S O L A R T E N C 0 S O L A R

SOLAR

TENCO SOLAR delivers three decades of expertise in
designing and installing solar systems across California residential and commercial properties. As a full-service EPC provider, we oversee projects from contract signing to final approval without outsourcing. Our services extend to solar financing, tailored to maximize client returns. Our integrity, innovation, and technical proficiency ensure flawless project execution at any scale.

California businesses are increasingly choosing solar
energy to meet their power needs and embrace
sustainability. With over three decades of industry
experience, TENCO SOLAR is the premier choice for
commercial solar solutions.

We have many services, specializing in solar carport for commercial installations. They can do more than
create shade and shelter vehicles from the sun and rain — they generate valuable electricity for your business
and help keep our California skies clear and clean.

Carports also
increase the value of your real estate and provide a
sustainable source of electricity and revenue you can use to grow your business, reduce your carbon footprint, and lower your utility bills.

TENCO SOLAR CONTACT:

Dan Mcintyre Owner
& President 714-970-
4728
700 N. Valley Street, Suite C Anaheim, CA
92801
DANIEL

MCINTYRE

OWNER & PRESIDENT | TENCO SOLAR
Dan, an alumnus of James Madison University and Duke
University’s Fuqua School of Business, holds a BS in
Accounting and an MBA. With a rich background spanning
finance, supply chain management, and operations, Dan has excelled in navigating complex business landscapes. In 2021, he and his partner Luis embarked on an ambitious venture, acquiring a stake in TENCO SOLAR and spearheading its
expansion into the commercial market. Dan’s visionary
leadership culminated in his appointment as President and CEO of TENCO SOLAR in December 2022, where he contin- ues to drive the company’s growth and innovation in the
renewable energy sector.

SELECTED EXPERIENCE
Lowe’s Rancho Cucamonga | 799KW Rooftop
Rancho Cucamonga CA
Holiday Inn Express | 161KW Rooftop + Carpor
Yuba City, CA
Miracle Works Inc | 85KW Carport
Monrovia, CA
Midway Sanitary District | 80KW Carport
Westminster, CA
Visconti | 320KW Rooftop
Los Angeles, CA
Lowes Jurupa Valley | 722KW Rooftop
Jurupa Valley, CA

EDUCATION / AFFILIATIONS
Masters in Buisness
Duke University, The Fuqa School of Business
Bachelors of Science, Accounting
James Madison University

36 | HGA

S U B - C O N S U L T A N T S O L A R T E N C 0 S O L A R Proposed Staff/Team | 37

MATT
MITERA

FOUNDER & CHIEF DESIGN OFFICER | TENCO SOLAR (BACK-

UP PERSONAL)
In 1997, Matt’s entrepreneurial spirit led him to estab- lish TENCO SOLAR, initially focusing on residential and pool solar, so that he could better serve homeowners. Recognizing the shifting landscape, his work in the SoCal commercial market solidified TENCO’s reputa- tion as an industry innovator.

Matt’s commitment to TENCO SOLAR remains unwavering as
he continues to serve as Chief Design Officer, drawing on his wealth of experience to guide the company forward. Clients still clamor for Matt’s expertise, a testament to his enduring legacy and hands-on approach.

SELECTED EXPERIENCE
The Paseos at Ontario | 2.7 mega watts rooftop
and carport
Ontario, CA
Vineyards Resort Ontario | 1.9 mega watts rooftop
Ontario, CA
Orsini 838KW | Rooftop
Los Angeles, CA
Comfort Inn | 143KW Rooftop
Fontana, CA
01NE Mortgage | 80KW rooftop
West Covina, CA
ACME Trading | 140KW Rooftop
City of Industry, CA
ACME Trading, 140KW Rooftop
City of Industry CA

EDUCATION / AFFILIATIONS
Bachelors of Science, Business
University of Washington

PROJECT HIGHLIGHT | TENCO SOLAR
RJ NOBLE | 1.1MW ROOF MOUNT SYSTEM | ORANGE, CA
With 70+ years of experience, The RJ Noble Company is
Southern California’s leading asphalt supply, transportation, and construction firm. It operates asphalt and crushing facilities in Orange, powered by ~4,000,000 kWh from SCE.

TENCO SOLAR quickly completed engineering and secured
the VNEM application for NEM.2.0 benefits. We used
ZnShine 550W modules, accompanied by Solar Edge
Inverters with P1101 Optimizers to ensure reduced costs for operations and Maintenance and ensure maximum output.

PROJECT HIGHLIGHT | TENCO SOLAR
UALITY GRINDING | 152.5KW ROOF MOUNT SYSTEM |

BUENA PARK, CA
Quality Grinding had an older roof with ample space for a solar system and required no main panel upgrades. To
take advantage of the space available while having
limited impact on the roof, TENCO SOLAR opted to install a roof-mounted ballasted system that required limited
roof penetrations with standard Net Energy metering
interconnection. The PV equipment included in this
install include SolarEdge inverters with DC optimizers and Canadian Solar 535w modules.

The entire system is protected by a 30-year
equipment and labor warranty.

REQUIRED STATEMENTS
4 Required Statements | 39

(A) A STATEMENT THAT THIS RFP SHALL BE

INCORPORATED IN ITS ENTIRETY AS A PART OF THE
CONSULTANT’S PROPOSAL.

HGA acknowledges that this RFP shall be incorporated in its entirety as part of the Consultant’s Proposal.

(B) A STATEMENT THAT THIS RFP AND THE
CONSU LTAN T’S PROPO SAL WIL L JOINT LY BECOME

PART OF THE AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES FOR THIS PROJECT WHEN

SAID AGREEMENT IS FULLY EXECUTED BY THE

CONSULTANT AND THE MAYOR OR CITY MANAGER OF
MORENO VALLEY.

HGA acknowledges that this RFP and the Consultant’s Proposal will jointly become part of the Agreement for Professional Consultant Services for this project upon execution of said Agreement by the Consultant and the Mayor or City Manager of Moreno Valley.

TO BE PROVIDED, AND FEES THEREFORE, WILL BE
IN ACCORDANCE WITH THE CITY’S RFP EXCEPT
AS OTHERWISE SPECIFIED IN THE CONSULTANT’S
PROPOSAL UNDER THE HEADING “ADDITIONS OR
EXCEPTIONS TO THE CITY’S REQUEST FOR PROPOSAL.”
HGA agrees that the Consultant’s Services to be
provided, and the associated fees, will be in
accordance with the City’s RFP, except as otherwise specified in the Consultant’s Proposal under the heading “ADDITIONS OR EXCEPTIONS TO THE CITY’S REQUEST FOR PROPOSAL.” on page

49. (D) A SINGLE AND SEPARATE SECTION WITH THE
HEADING “ADDITIONS OR EXCEPTIONS TO THE CITY’S
REQUEST FOR PROPOSAL” (IF NEEDED) CONTAINING A

COMPLETE AND DETAILED DESCRIPTION OF ALL OF THE

EXCEPTIONS TO THE PROVISIONS AND CONDITIONS

OF THIS REQUEST FOR PROPOSAL UPON WHICH THE
CONSULTANT’S PROPOSAL IS CONTINGENT AND WHICH SHALL
TAKE PRECEDENT OVER THIS RFP.

HGA acknowledges that a separate section titled
“ADDITIONS OR EXCEPTIONS TO THE CITY’S REQUEST
FOR PROPOSAL” will be included, if needed, containing a complete and detailed description of any exceptions to the provisions and conditions of this Request for Proposal upon which the Consultant’s Proposal is contingent. These
exceptions will take precedence over the terms outlined in the RFP on page 49.

4 . R E Q U I R E D S T A T E M E N T S

S E C T I O N A , B , C , D , E , F
Required Statements | 39

(E) A STATEMENT OF QUALIFICATIONS

APPLICABLE TO THIS PROJECT

INCLUDING THE NAMES,

QUALIFICATIONS AND PROPOSED DUTIES OF
THE CONSULTANT’S STAFF TO BE ASSIGNED TO
THIS
PROJECT; A LISTING OF RECENT SIMILAR

PROJECTS COMPLETED INCLUDING THE

NAMES, TITLES,

ADDRESSES AND TELEPHONE NUMBERS OF

THE APPROPRIATE PERSONS WHOM THE CITY
COULD
CONTACT. IF ONE OR MORE OF THE
CONSULTANT’S STAFF SHOULD BECOME

UNAVAILABLE, THE

CONSULTANT MAY SUBSTITUTE OTHER

STAFF OF AT LEAST EQUAL COMPETENCE ONLY

AFTER PRIOR WRITTEN APPROVAL BY THE
CITY.

HGA has included a statement of qualifications
applicable to this project, including the names,
qualifications, and proposed duties of the Consultant’s staff to be assigned. In the event that one or more of
the Consultant’s staff becomes unavailable, HGA will
ensure that any substitution of staff will be of at least equal competence, subject to prior written approval by
the City.

(F) A RESOURCE ALLOCATION MATRIX MUST BE
SUBMITTED WITH THE PROPOSAL. THE

RESOURCE ALLOCATION MATRIX MUST LIST

DETAILED TASKS

IN ROWS AND THE APPROPRIATE INDIVIDUAL
(JOB TITLE ONLY) AS WELL AS THE NUMBER

OF HOURS THAT THESE INDIVIDUALS WILL BE

WORKING ON

EACH TASK LISTED, WILL BE INCLUDED IN
ADJACENT COLUMNS. THE RESOURCE

ALLOCATION MATRIX AND THE PROJECT DESIGN

SCHEDULE ARE REQUIRED OF BOTH THE

PRIMARY CONSULTANT, AS WELL AS ANY SUB -
CONSULTANT. IN ADDITION, THE APPLICABLE

CONSTRUCTION SUPPORT SERVICES

CONSULTANT MUST LIST THE TYPE AND

NUMBER OR HOURS OF

GEOTECHNICAL TESTS BEING PROPOSED, AS WELL AS THE

TYPE AND NUMBER OF HOURS OF INSPECTION OR
SURVEY WORK WITHIN THE PROPOSAL. FAILURE TO
DO SO WILL RESULT IN THE CONSULTANT’S PROPOSAL

BEING DEEMED INCOMPLETE AND IT WILL NOT RECEIVE
FURTHER CONSIDERATION. THE CONSTRUCTION

SUPPORT SERVICES CONSULTANT IS NOT REQUIRED TO
PROVIDE A PROJECT SCHEDULE WITH MILESTONES.

A resource allocation matrix has been submitted with
this Proposa on page 21. For a more detailed breakdown
of hours by title and firm, see the Cost Proposal
Appendices titled Resource Allocation Detailed
Breakdown on Page 6-7.

S E C T I O N G , H , I , J , K , L , M , N

(G) A STATEMEN T OF SUB -CONSU LTAN T’S
(INCLUDE RELIEF PERSONNEL) QUALIFICATIONS APPLICABLE

TO THIS PROJECT INCLUDING THE

NAMES, QUALIFICATIONS AND PROPOSED DUTIES
OF TH E SUB -CONSU LTAN T’S STAF F TO BE ASSIGNED
TO THIS PROJECT; A LISTING OF RECENT SIMILAR

PROJECTS COMPLETED INCLUDING THE NAMES,

TITLES, ADDRESSES, AND TELEPHONE NUMBERS OF

THE APPROPRIATE PERSONS WHOM THE CITY COULD
CONTACT.

HGA has included our highly qualified sub-consultant team, who bring relevant experience and expertise to this project.

Please refer to their qualifications in Section 3, Proposed Staff/Team, Pages 27-37.

(H) A STATEMENT THAT THE CONSULTANT

ACKNOWLEDGES AND UNDERSTANDS THAT THE

CONSULTANT WILL NOT BE ALLOWED TO CHANGE THE SUB-

CONSULTANT WITHOUT WRITTEN PERMISSION
FROM THE CITY.

HGA acknowledges and understands that the sub- consultant cannot be changed without prior written permission from the City.

(I) A STATEMENT THAT ALL CHARGES FOR
CONSULTANT (CONSTRUCTION) SERVICES IS A “NOT -
TO-EXCEED FEE” WHICH MUST INCLUDE

CONSERVATIVELY ESTIMATED REIMBURSABLE

EXPENSES, AS SUBMITTED WITH AND MADE A PART OF
SAID CONSULTANT’S PROPOSAL.

HGA acknowledges that all charges for Consultant
(construction) services are a “Not-to-Exceed Fee,” which includes conservatively estimated reimbursable expenses, as submitted with and made a part of
this Proposal.

(J) A STATEMENT THAT THE CONSULTANT

WILL DOCUMENT AND PROVIDE THE RESULTS
OF THE
WORK TO THE SATISFACTION OF THE CITY. THIS MAY

INCLUDE PREPARATION OF FIELD AND FINAL REPORTS, OR

SIMILAR EVIDENCE OF ATTAINMENT OF THE
AGREEMENT OBJECTIVES.

HGA will document and provide the results of the work to the satisfaction of the City, which may include the preparation of field and final reports, or similar evidence demonstrating the attainment of the Agreement objectives.

(K) A STATEMENT THAT THE CONSULTANT WILL

IMMEDIATELY DOCUMENT AND NOTIFY THE CITY OF

ANY DEFECTS OR HAZARDOUS CONDITIONS OBSERVED IN

THE VICINITY OF THE PROJECT SITE PRIOR,
DURING, OR AFTER THE CONSTRUCTION WORK.

HGA will immediately document and notify the City of any defects or hazardous conditions observed in the vicinity of the project site prior to, during, or after the construction work.

(L) A COP Y OF TH E CONSU LTAN T’S HOUR LY RATE

SCHEDULE AND A STATEMENT THAT SAID HOURLY RATE
SCHEDULE IS PART OF THE CONSULTANT’S PROPOSAL FOR

USE IN INVOICING FOR PROGRESS PAYMENTS AND FOR

EXTRA WORK INCURRED THAT IS NOT PART OF
THIS RFP. AN ITEMIZED COST BREAKDOWN FOR THE

WORK DESCRIBED HEREIN MUST BE SUBMITTED IN A

SEPARATE FILE, ENTITLED COST FILE, AS PART OF THE
CONSULTANT’S PROPOSAL SUBMITTAL. ALL EXTRA
WORK WILL REQUIRE PRIOR APPROVAL FROM THE CITY.

HGA has included the Consultant’s hourly rate schedule, which is part of this Proposal for invoicing progress payments and extra work and an itemized cost breakdown is submitted in a separate “Cost File.” All extra work will require prior approval from the City.

(M) A STATEMENT THAT THE CONSULTANT WILL NOT

DISCRIMINATE AGAINST ANY EMPLOYEE OR APPLICANT FOR

EMPLOYMENT BECAUSE OF RACE, COLOR,

RELIGION, SEX, NATIONAL ORIGIN, AGE, DISABILITY,

SEXUAL ORIENTATION, GENDER IDENTITY, OR ANY
OTHER PROTECTED CLASS.

HGA affirms that it will not discriminate against any
employee or applicant for employment based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected class.

(N) A STATEMENT THAT ALL FEDERAL LAWS

AND REGULATIONS SHALL BE ADHERED TO

NOTWITHSTANDING ANY STATE OR LOCAL LAWS AND
REGULATIONS. IN A CASE OF CONFLICT BETWEEN

FEDERAL, STATE OR LOCAL LAWS OR REGULATIONS THE
STRICTEST SHALL BE ADHERED TO.

HGA acknowledges that all federal laws and regulations shall be adhered to, regardless of any state or local laws and regulations. In the case of a conflict between federal, state, or local laws, the strictest will be followed.

40 | HGA

S E C T I O N O , P , Q , R
Required Statements | 41

(O) A STATEMENT THAT THE CONSULTANT SHALL

ALLOW ALL AUTHORIZED FEDERAL, STATE, COUNTY, AND

CITY OFFICIALS ACCESS TO PLACE OF WORK,

BOOKS, DOCUMENTS, PAPERS, FISCAL, PAYROLL,

MATERIALS, AND OTHER RELEVANT CONTRACT
RECORDS PERTINENT TO THIS SPECIAL PROJECT.

ALL RELEVANT RECORDS SHALL BE RETAINED FOR AT
LEAST THREE YEARS.

HGA agrees to allow all authorized federal, state, county, and City officials access to the place of work, books, documents, papers, fiscal records, payroll materials, and other relevant contract records related to this project. All relevant records will be retained for at least three years.

(P) A STATEMENT THAT THE CONSULTANT

SHALL COMPLY WITH THE DAVIS -BACON FAIR
LABOR
STANDARDS ACT (40 USC 276-A THROUGH A-7),

AND THE IMPLEMENTATION REGULATIONS ISSUED
PURSUANT THERETO (29 CFR SECTION 1, 5), ANY

AMENDMENTS THEREOF AND THE CALIFORNIA LABOR
CODE. PURSUANT TO THE SAID REGULATIONS,
ENTITLED “FEDERAL LABOR STANDARDS PROVISIONS,”
FEDERAL PREVAILING WAGE DECISION” AND STATE OF
CALIFORNIA PREVAILING WAGE RATES, RESPECTIVELY.

HGA agrees to comply with the Davis-Bacon Fair Labor
Standards Act (40 USC 276-a through a-7), the
implementing regulations (29 CFR Section 1, 5), any
amendments, and the California Labor Code. This includes adhering to the “Federal Labor Standards Provisions,”
“Federal Prevailing Wage Decision,” and
State of California prevailing wage rates, as applicable.

(Q) A STATEMENT THAT THE CONSULTANT SHALL

COMPLY WITH THE COPELAND ANTI -KICKBACK ACT
(18 USC 874) AND THE IMPLEMENTATION REGULATION (29
CFR 3) ISSUED PURSUANT THERETO, AND ANY
AMENDMENTS THEREOF.

HGA agrees to comply with the Copeland Anti- Kickback Act (18 USC 874) and the implementing regulations (29 CFR 3) issued pursuant thereto, as well as any amendments thereof.

(R) A STATEMENT THAT THE CONSULTANT OFFERS AND

AGREES TO ASSIGN TO THE CITY ALL RIGHTS, TITLE,

AND INTEREST IN AND TO ALL CAUSES OF ACTION IT MAY
HAVE UNDER SECTION 4 OF THE CLAYTON ACT (15 USC SEC.
15) OR UNDER THE CARTWRIGHT ACT (CHAPTER 2
[COMMENCING WITH SECTION 16700] OF PART 2 OF
DIVISION 7 OF THE BUSINESS AND

PROFESSIONS CODE), ARISING FROM PURCHASES OF

GOODS, SERVICES, OR MATERIALS PURSUANT TO THE
PUBLIC WORKS OR THE SUBCONTRACT.

THIS ASSIGNMENT SHALL BE MADE AND BECOME EFFECTIVE

AT THE TIME THE CITY TENDERS FINAL

PAYMENT TO THE CONSULTANT, WITHOUT FURTHER
ACKNOWLEDGMENT BY THE PARTIES.

HGA offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15
USC Sec. 15) or under the Cartwright Act (Chapter 2
[commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties.

REQUIRED FORMS
5 5 . R E Q U I R E D F O R M S
A T T A C H M E N T B – N O N - C O L L U S I O N A F F I D A V I T ATTACHMENT E - SUBCONTRACTOR LISTING | 43

___________

NONCOLLUSION DECLARATION

(To be executed by Bidder and Submitted with Bid)

The undersigned declares:

I am the
Principal
- In- Charge
Hammel, Green and
of Abrahamson, Inc. , the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on 2/20/25 [date], at Santa Monica [city], California [state].

By: _
(signature)

Printed Name: Fielding Featherston

Title:

Principal - In - Charge

5 . R E Q U I R E D F O R M S

A T T A C H M E N T E - S U B C O N T R A C T O R L I S T I N G

SUBCONTRACTOR LISTING

NAME OF BIDDER: Psomas

Prime Contractors shall be governed by the provisions of the Subletting and Subcontracting Fair Practices Act (California Public Contract Code § 4100 et seq. ), Bidders shall designate and submit their Bids, the name, business location (city), and portion of the work (type of work) of each subcontractor required to be listed. Starting July 1, 2014, California Assembly Bill 44 will require the inclusion of the California contractor license number for each subcontractor. The City may request that the three (3) lowest Bidders submit the additional information identified in this form within 24 hours after the City’s written request.

Do not list alternate subcontractors for the same work. If a Bidder fails to specify a subcontractor or lists more than one subcontractor for any portion of the work in excess of one- half (1/2) of one p ercent (1%), Bidder shall be deemed to have agreed that it is fully qualified to perform and will perform that portion of the Work itself. No Prime Contractor shall substitute any person as subcontractor in place of the subcontractor listed nor shall any s ubcontract be assigned or transferred except as provided for in the Subletting and Subcontracting Fair Practices Act.

Prime Contractors in violation of any of the provisions of the Subletting and Subcontracting Fair Practices Act are subject to possible cancellation of the Contract and monetary penalties as well as disciplinary action by the Contractors State License Board.

NAME
Jeremy Johnson
CSLB and CADIR
1000010904

TELEPHONE
(661) 219-6000
PORTION (TYPE) OF WORK::

Civil Engineering

ADDRESS
1650 Spruce Street, Suite 400
BID
ITEM
NOS.

AMOUNT % OF
TOTAL
BID

CITY, ZIP
Riverside, CA 9250
TBD

44 | HGA

A T T A C H M E N T E - S U B C O N T R A C T O R L I S T I N G

SUBCONTRACTOR LISTING

NAME OF BIDDER: Agency Artifact, INC

Prime Contractors shall be governed by the provisions of the Subletting and Subcontracting Fair Practices Act (California Public Contract Code § 4100 et seq. ), Bidders shall designate and submit their Bids, the name, business location (city), and portion of the work (type of work) of each subcontractor required to be listed. Starting July 1, 2014, California Assembly Bill 44 will require the inclusion of the California co ntractor license number for each subcontractor. The City may request that the three (3) lowest Bidders submit the additional information identified in this form within 24 hours after the City’s written request.

Do not list alternate subcontractors for the same work. If a Bidder fails to specify a subcontractor or lists more than one subcontractor for any portion of the work in excess of one - half (1/2) of one percent (1%), Bidder shall be deemed to have agreed th at it is fully qualified to perform and will perform that portion of the Work itself. No Prime Contractor shall substitute any person as subcontractor in place of the subcontractor listed nor shall any subcontract be assigned or transferred except as prov ided for in the Subletting and Subcontracting Fair Practices Act.

NAME
Christopher Torres
CSLB and CADIR

CA RLA # 6666

TELEPHONE
310-908-1763
PORTION (TYPE) OF WORK::

Landscape Architecture, Professional
Services only

ADDRESS
672 South La Fayette Park Place, Suite 27
BID
ITEM
NOS.

AMOUNT % OF
TOTAL
BID

CITY, ZIP

Los Angeles, CA 90057

ATTACHMENT E - SUBCONTRACTOR LISTING | 45

A T T A C H M E N T E - S U B C O N T R A C T O R L I S T I N G

SUBCONTRACTOR LISTING

NAME OF BIDDER: AMA Group

Do not list alternate subcontractors for the same work. If a Bidder fails to specify a subcontractor or lists more than one subcontractor for any portion of the work in excess of one - half (1/2) of one percent (1%), Bidder shall be deemed to have agreed that it is fully qualified to perform and will perform that portion of the Work itself. No Prime Contractor shall substitute any person as subcontractor in place of the subcontractor listed nor shall any subcontract be assigned or transferred except as provided for in the Subletting and Subcontracting Fair Practices Act.

Prime C ontractors in violation of any of the provisions of the Subletting and Subcontracting Fair Practices Act are subject to possible cancellation of the Contract and monetary penalties as well as disciplinary action by the Contractors State License Board.

NAME
Christopher Carson (AMA Group)
CSLB and CADIR
N/A

TELEPHONE
(310) 846-4666
PORTION (TYPE) OF WORK::

MEP

ADDRESS
2155 Campus Drive – Suite 220
BID
ITEM
NOS.

AMOUNT % OF
TOTAL
BID

CITY, ZIP
El Segundo, CA 90245

N/A N/A N/A

46 | HGA

A T T A C H M E N T E - S U B C O N T R A C T O R L I S T I N G ATTACHMENT E - SUBCONTRACTOR LISTING | 47

SUBCONTRACTOR LISTING

NAME OF BIDDER: TENCO Solar Inc.

Do not list alternate subcontractors for the same work. If a Bidder fails to specify a subcontractor or lists more than one subcontractor for any portion of the work in excess of one - half (1/2) of one percent (1%), Bidder shall be deemed to have agreed th at it is fully qualified to perform and will perform that portion of the Work itself. No Prime Contractor shall substitute any person as subcontractor in place of the subcontractor listed nor shall any subcontract be assigned or transferred except as provi ded for in the Subletting and Subcontracting Fair Practices Act.

NAME
Your Solar Plans
CSLB and CADIR
NA

TELEPHONE
844-PV-ELITE
PORTION (TYPE) OF WORK::

Engineering

ADDRESS
3000 East Birch Street, Suite 201,
BID
ITEM
NOS.

AMOUNT % OF
TOTAL
BID

CITY, ZIP
Brea, 92821
$19,310.00 50

NAME
Static Steel
CSLB and CADIR
1073361

TELEPHONE

928-378-8444
PORTION (TYPE) OF WORK::

Structural Engineering

ADDRESS
3623 Crossings Dr Suite 314
BID
ITEM
NOS.

AMOUNT % OF
TOTAL
BID

CITY, ZIP
Prescott, AZ 86305
$19,310.00 50

6 ADDITIONS OR
EXCEPTIONS TO THE CITY’S

REQUEST FOR PROPOSAL
Additions & Exceptions | 49

ADDITIONS OR EXCEPTIONS TO THE
CITY’S REQUEST FOR PROPOSAL
(D) A SINGLE AND SEPARATE SECTION WITH THE HEADING “ADDITIONS OR EXCEPTIONS TO THE CITY’S REQUEST FOR PROPOSAL” (IF NEEDED) CONTAINING A COMPLETE AND DETAILED DESCRIPTION OF ALL OF THE EXCEPTIONS TO THE PR OVISION S AN D CONDITION S OF THI S REQU EST FO R PROPO SAL UPO N WHIC H TH E CONSU LTAN T’S PROPO SAL IS CONTINGENT AND WHICH SHALL TAKE PRECEDENT OVER THIS RFP.

HGA confirms that the City’s proposed language is acceptable.

8.4.1 on page 16 of the RFP: Design Professional Services. To the fullest extent permitted by law, including but not limited to Civil Code Section 2782.8, in performing ‘design professional services’ as defined in Section 2782.8, the Consultant agrees to indemnify, defend, and save the City, the Moreno Valley Community Services District (CSD), and the Moreno Valley Housing Authority (MVHA), their officers, agents, and employees
harmless from any and all liability, claims, demands, damages, or injuries to any person, including injury to the Consultant’s employees, and all claims which arise from the negligent, reckless, or willful misconduct in the performance of or failure to perform the work or other obligations of the Consultant under this RFP and/or related Agreement, or are caused by the negligent, reckless, or willful misconduct of the Consultant, its officers, agents, or employees, or its subconsultant(s) or any person acting for the Consultant or under its control or direction; provided, however, that this indemnification and hold harmless shall not include claims arising from the sole negligence or willful misconduct of the City, MVHA, and CSD, their officers, agents, or employees.

6 . A D D I T I O N S O R E X C E P T I O N S
R E V I S E D 3 . 1 4 . 2 0 2 5

1301 Colorado Avenue
Santa Monica, CA 90404
310.557.7600
HGA.COM

EXHIBIT B
Revision: 05/28/2024

CITY RESPONSIBILITIES

The City of Moreno Valley is responsible for the following:

A. Providing requests for service, access to sites to perform evaluations for estimates and/ or project work, and coordinating site visits;
B. Providing purchase orders or other written authorization to confirm the approval of work; C. Providing materials when the scope of work so indicates; and D. Funding all required City permits, excluding a City of Moreno Valley business license.

Revision: 05/28/2024

EXHIBIT C

TERMS OF PAYMENT

1. The Vendor's compensation shall not exceed $375,889.00.

2. The Vendor will obtain, and keep current during the term of this Agreement, the required City of Moreno Valley business license. Proof of a current City of Moreno Valley business license will be required prior to any payments by the City. Any invoice not paid because the proof of a current City of Moreno Valley business license has not been provided will not incur any fees, late charges, or other penalties. Complete instru ctions for obtaining a City of Moreno Valley business license are located at:
https://moval.gov/departments/ﬁnancial-mgmt-svcs/svc-biz-license.html

3. The Vendor will el ectronically submit an invoice to the City on a monthly basis for progress payments along with documentation evidencing services completed to date. The progress payment is based on actual time and materials expended in furnishing authorized professional services since the last invoice. At no time will the City pay for more services than have been completed. The Vendor will submit all original invoices to Accounts Payable staﬀ at [email protected]
a. Accounts Payable questions can be directed to (951) 413-3073. b. Copies of invoices may be submitted to MVU at [email protected] or calls directed to (951) 413-3500.

4. The Vendor agrees that City payments will be received via Automated Clearing House (ACH) Direct Deposit and that the required ACH Authorization form will be completed prior to any payments by the City. Any invoice not paid because the completed ACH Authorization Form has not been provided will not incur any fees, late charges, or other penalties. The ACH Authorization Form is located at:
http://www.moval.org/city_hall/forms.shtml#bf

5. The minimum information required on all invoices is:
a. Vendor Name, Mailing Address, and Phone Number
b. Invoice Date
c. Vendor Invoice Number
d. City-provided Reference Number (e.g. Project, Activity) e. Detailed work hours by class title (e.g. Manager, Technician, or Specialist), services performed and rates, explicit portion of a contract amount, or detailed billing information that is suﬃcient to justify the invoice amount; single, lump amounts without detail are not acceptable.

Revision: 05/28/2024

6. The City shall pay the Vendor for all invoiced, authorized professional services within thirty (30) days of receipt of the invoice for same.

7. Reimbursement for Expenses . Vendor shall not be reimbursed for any expenses unless authorized in writing by City.

8. Maintenance and Inspection. Vendor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identiﬁable. Vendor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Vendor shall allow inspection of all work, data, documents, proc eedings, and activities related to the Agreement for a period of three (3) years from the date of ﬁnal payment under this Agreement.

9. Non-Performance Damages/Penalties. The Vendor has agreed to non -performance damages/penalties with respect to Vendor’s failure to complete the Work within the Agreement Time intervals and/or frequencies as set forth in this agreement and/or in the Scope of Work, or as directed by the City. For each of the categories set forth hereinabove, the penal sum of 1% of the total amount remaining to be paid to Vendor under this Agreement per working day will be assessed for each working day the non- performance remains uncorrected. If non -performance damages/penalties are to be assessed, the Vendor will be notiﬁed immediately by written email, facsimile transmission, letter, or by telephone. The Vendor will not be assessed non- performance damage/penalties for delays caused by the City or are deemed outside the Vendor’s control by the City.

Vendor and City acknowledge and agree that the amount of such non -performance damages/penalties are impossible to ascertain as of the date of execution hereof and have agreed to such non-performance damages/penalties to ﬁx the City's damages and to avoid later disputes. It is understood and agreed by Vendor that non -performance damages/penalties payable pursuant to this Agreement and that such amounts are not manifestly unreasonable under the circumstances existing as of the date of execution of this Agreement.

It is further mutually agreed that the City will have the right to deduct non -performance damages/penalties against progress payments or retainage and that the City will issue a Change Order and reduce the Agreement Price accordingly. In the ev ent the remaining unpaid Agreement Price is insuﬃcient to cover the full amount of non -performance damages/penalties, Vendor shall pay the diﬀerence to the City.

City may at any time deduct non -performance damages/penalties as are payable hereunder from money due or to become due to Vendor, or pursue any other legal remedy to collect such non -performance damages/penalties from Vendor and/or its Insurance, Surety, etc.. Neither the City's failure or delay in deducting non -performing damages/penalties from payments otherwise due Vendor, nor City's failure or delay in Revision: 05/28/2024

notifying Vendor of the accrual of non-performance damages/penalties, shall be deemed a waiver of City's right to non-performance damages/penalties.

City's rights under this Section shall not be interpreted as precluding or limiting:
1) any right or remedy of City arising from an event of Vendor default other than a failure to complete the Work within the Agreement Time; or 2) City's right to order an acceleration, at Vendor's expense, o f performance of the Work to overcome delay, including, without limitation, a delay for which City has the right to assess and/or accrue non-performance damages/penalties.

The availability of non -performance damages/penalties shall not limit City's right to terminate the Vendor's performance and accrual and/or assessment of non-performance damages/penalties does not constitute a waiver of such rights.

Moreno Valley City CouncilApril 15, 2025

Moreno Valley City Council
April 15, 2025