City of Moreno Valley Personnel
Policy # 5.05
REPORTING ON STAFF VACANCIES,
AND THE CITY’S RECRUITMENT AND RETENTION EFFORTS
Approved by: City Council
04/15/2025
PURPOSE:
Effective January 1, 2025, Government Code Section 3502.3 requires City of Moreno Valley to present information on the status of staff vacancies of each bargaining unit and the City’s recruitment and retention efforts at a public hearing before the City Council of the City of Moreno Valley at least once per fiscal year.
DEFINITIONS:
Public Hearing – A formal meeting that is open to the public, where City of Moreno Valley re presentatives present information and accept public comments on specific topics, as required by law.
Vacancies – Unfilled full-time positions within the City of Moreno Valley’s workforce that require recruitment.
Recruitment – The process of attracting, screening, and selecting qualified candidates for employment with the City of Moreno Valley.
Retention – The process of maintaining a stable and satisfied workforce within the City of Moreno Valley.
PROCEDURE:
I. POLICY STATEMENT
A. In accordance with Gov. Code § 3502.3, the City of Moreno Valley is committed to holding a public hearing on vacancies, recruitment and retention efforts, and any issues with the City of Moreno Valley’s policies, procedures, and recruitment activities that may lead to obstacles in the hiring process.
B. The City of Moreno Valley will hold a public hearing at least once each fiscal year prior to the adoption of the annual budget and provide reports on vacancies, recruitment, and retention efforts for the prior calendar year.
II. POLICY PROVISIONS
A. Public Hearing Requirements
1. The City of Moreno Valley shall conduct public hearings at least on an annual basis (once each fiscal year) to present information on vacancies, recruitment and retention efforts, and issues with the policies, procedures, and recruitment activities that may lead to obstacles in the hiring process.
2. Public hearings shall be announced in advance and provide an opportunity for members of the public to make comments.
3. The City will notify in writing each recognized employee organization that represents City employees of the date, time and place of the hearing at least ten (10) calendar days in advance of the hearing.
City of Moreno Valley Personnel
Policy # 5.05
REPORTING ON STAFF VACANCIES,
AND THE CITY’S RECRUITMENT AND RETENTION EFFORTS
Approved by: City Council
04/15/2025
a. In the notice, the City will inquire whether the employee organization intends to make a presentation to the City Council at the public hearing. The City will request that, for planning purposes, the employee organization provides written notice to the Human Resources Department at least five (5) working days in advance of the public hearing indicating whether the employee organization intends to make a presentation at the public hearing.
b. The notice will also inform the employee organization for each bargaining unit they will be allotted ten (10) minutes for their presentation at the public hearing. c. Notice of the hearing to the public will be provided in accordance with the Ralph M.
Brown Act. (Gov. Code §§ 54950-54963.)
4. Separate public hearings may be scheduled to address individual bargaining units or bargaining unit groupings.
5. The City Clerk shall ensure that each public hearing is adequately documented, with minutes and recordings made publicly available.
6. The City of Moreno Valley presentation will be limited to 10 minutes for each bargaining unit.
The City may choose to present on all bargaining u nits at once, or to present data for each bargaining unit separately followed by each applicable employee organization presentation.
7. Following the agency presentation, each recognized employee organization will have the opportunity to make a presentation. The recognized employee organizations shall have the right to present information, concerns, and recommendations at the public hearing regarding staff vacancies and the City’s recruitment and retention efforts. The presentation will be limited to 10 minutes. If the employee organization is engaged in bargaining, the employee organization shall not present bargaining proposals during the presentation to the City Council on matters that have been or have not been presented in bargaining.
8. City Council may ask questions of the City and the employee organization presenters.
9. Final City of Moreno Valley comments will be limited to three minutes per bargaining unit.
10. Final employee organization comments will be limited to three minutes per bargaining unit.
11. Public comment regarding the hearing will be limited to two minutes per person.
B. Reporting Requirements.
1. The City of Moreno Valley shall present information on the following at the public hearing:
a. The status of vacancies at the City of Moreno Valley. b. Information on the City of Moreno Valley's recruitment and retention efforts. c. Identification of any obstacles in the City of Moreno Valley's policies, procedures, and recruitment activities that may create challenges in the hiring process.
C. Special Reporting Requirements for High Vacancy Rates
1. If the number of job vacancies within a single bargaining unit meets or exceeds 20% of the total number of authorized full-time positions, the City of Moreno Valley shall, upon request of the recognized employee organization, include the following information during the public hearing:
a. The total number of job vacancies within the bargaining unit. b. The total number of applicants for vacant positions within the bargaining unit.
City of Moreno Valley Personnel
Policy # 5.05
REPORTING ON STAFF VACANCIES,
AND THE CITY’S RECRUITMENT AND RETENTION EFFORTS
Approved by: City Council
04/15/2025
c. The average number of days to complete the hir ing process from when a position is posted.
d. Opportunities to improve compensation and other working conditions.
III MONITORING AND REVIEW
A. The Human Resources Director or designee may review the effectiveness of this policy and make revisions as necessary to ensure ongoing compliance with Gov. Code § 3502.3 (AB 2561) and alignment with best practices in public transparency.
IV COMPLIANCE AND ENFORCEMENT
A. The City of Moreno Valley will maintain records of all public hearings, reports, and related documents in compliance with public records requirements.