ID: [Report Number] Page 1
Report to City Council
TO: Mayor and City Council
FROM: Brian Mohan, City Manager
Patty Rodriguez, CMC, Manager of the Office of
Mayor and City Council/City Clerk
Steven B. Quintanilla, City Attorney
AGENDA DATE: April 15, 2025
TITLE: AMENDING THE RULES OF PROCEDURE FOR COUNCIL
MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES
REGARDING PLAC EMENT OF ITEMS O N FUTURE
AGENDAS (REPORT OF: CITY MANAGER, CITY CLERK,
AND CITY ATTORNEY)
TITLE SUMMARY: Placement Of Items On Future Agendas
Recommendation(s)
That the City Council:
1. Adopt Resolution [next in order] amending the Rules of Procedure for Council Meetings and Related Functions and Activities regarding placement of items on future agendas.
SUMMARY
The attached Resolution amends the Rules of Procedures for Council Meetings and Related Functions and Activities to add “Future Agenda Items” to the “Order of Business” of the City Council regular meeting agenda, in order to provide each Council Member with an equal opportunity to add an item to a future City Council meeting agenda.
DISCUSSION
For clarification and expediency purposes, the City Manager, City Clerk and City Attorney have recommended that for placement of items on future City Council meeting agendas,
ID: [Report Number] Page 2
there be a clear, concise, consistent and fair policy and procedure for any member of the City Council to request adding items to a future agenda.
The attached Resolution amends the Rules of Procedures for Council Meetings and Related Functions and Activities to add “Future Agenda Items” to the “Order of Business” of the City Council regular meeting agenda. This will provide each Council Member with an equal opportunity to request that an item be added to a future City Council meeting agenda. This will not detract from the time allotted for Council Member closing comments.
The Rules of Procedure will also be amended to specify that to add an item to a future agenda, there must be a motion, second and a majority vote of those present at the meeting. To avoid a Brown Act violation, there shall also be no discussion of the merits of any such future agenda items. In addition, the “Agenda Items” section of the Rules of Procedure will be amended to reiterate that items may be placed on a future agenda of any regular, special meeting, or study session with the approval of a majority of the City Council present at a regular meeting of the City Council during consideration of “Future Agenda Items” at the time it appears on the agenda.
In summary, in order for a member of the City Council to place an item on a future City Council agenda, it would have to be requested during the “Future Agenda Items” section of a regular City Council meeting, subject to the approval of a majority of those present at the meeting. This will provide an equal opportunity for each C ouncil Member to add an item to a future City Council meeting agenda.
ALTERNATIVES
1. Do not adopt the Resolution regarding placement of items on future agendas. [STAFF DOES NOT RECOMMEND THIS ALTERNATIVE.]
2. Adopt the Resolution regarding placement of items on future agendas to provide each member of the City Council an equal opportunity to add an item to a future agenda. [STAFF RECOMMENDS THIS ALTERNATIVE.]
FISCAL IMPACT
There is no identifiable significant fiscal impact associated with this matter.
NOTIFICATION
Publication and distribution of the agenda.
ID: [Report Number] Page 3
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Patty Rodriguez, CMC Patty Rodriguez, CMC
Manager of the Office of Mayor and City Council/City Clerk Manager of the Office of Mayor and City Council/City Clerk
Concurred By: Concurred By:
Brian Mohan Steve Quintanilla
City Manager City Attorney
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Positive Environment: Create a positive environment for the development of Moreno Valley's future.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
.
ID: [Report Number] Page 4
Report Approval Details
Document
Title:
STAFFREPORT_CA_PLACEMENTOFITEMSONFUTUREAGENDAS_041
525.docx
Attachment
s:
- RESOLUTION - FUTURE AGENDA ITEMS 04.10.2025 SBQ.doc
Final
Approval
Date:
Apr 10, 2025
This report and all of its attachments were approved and signed as outlined below:
Patty Rodriguez
No Signature - Task assigned to Steve Quintanilla was completed by assistant Patty Rodriguez
Steve Quintanilla
Natalia Lopez
Dena Heald
Launa Jimenez
Brian Mohan
Patty Rodriguez