Report to City Council
ID: 25-0209 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: May 6, 2025
TITLE: AUTHORIZATION TO AWARD A PROFESSIONAL
CONSULTANT SERVICES AGREEMENT FOR THE
AMERICANS WITH DISABILITIES ACT CURB RAMP
REMEDIATION PROJECT (REPORT OF: PUBLIC
WORKS) (ALL DISTRICTS)
TITLE SUMMARY: Authorization to Award a Professional Consultant Services Agreement to HR Green Pacific, Inc. for the Americans with Disabilities Act Curb Ramp Remediation Project Number 801 0109
DISTRICT: All Districts
Recommendation(s)
That the City Council:
1. Award an Agreement to Professional Consultant Services to HR Green Pacific, Inc. to provide engineering design service for ADA Curb Ramp Remediation Project Number 801 0109; and
2. Authorize the City Manager to execute an Agreement for Professional Cons ultant Services with HR Green Pacific, Inc. in the amount of $169,490 and subject to the approval of the City Attorney; and
3. Authorize the issuance of a Purchase Order for HR Green Pacific, Inc. in the amount of $169,490 when the Agreement has been signed by all parties; and
ID: 25-0209 Page 2
4. Authorize the City Manager to execute any subsequent Amendments to the Agreement with HR Green Pacific, Inc. subject to the approval of the City Attorney.
SUMMARY
The following report recommends awarding an agreement for professional consultant services to HR Green Pacific, Inc. to provide design engineering services for the Americans with Disabilities Act (ADA) Curb Ramp Remediation Project in the amount of $169,490. The project is fully funded by the California Department of Transportation (Caltrans), Cycle 6 Active Transportation Program Grant in Fund 2301 (Capital Projects Grants). There is no impact to the General Fund.
DISCUSSION
The Active Transportation Progr am (ATP) was established by Senate Bill 99 to fund programs and initiatives that promote the use of active transportation methods such as walking and biking. This program consolidates various transportation programs, drawing from both state and federal funds. Key goals of the ATP include enhancing the safety and mobility of non-motorized users and supporting regional agencies in reducing greenhouse gas emissions. These programs and initiatives aim to improve public health and benefit all types of users, particularly those in disadvantaged communities.
The City submitted ATP an application for the ADA Curb Ramps Remediation Project. All curb ramp locations were originally included in the Citywide Pavement Rehabilitation Program. This award will subside with the City’s paving projects and free up $1,523,000 in funding. The projects will build 66 pedestrian curb ramps.
The City posted a Request for Proposal (RFP) for professional engineering services on January 22,2025 and received a total of six (6) responses by the deadline of February 28, 2025. The evaluation by the engineers in Public Works recommended HR Green Pacific, Inc. be awarded.
ALTERNATIVES
1. Approve and authorize the recommendations as presented in this report. This alternative will allow the projects to move forward in a timely manner and enable the city to receive reimbursement from Caltrans. Staff recommends this alternative.
2. Do not approve the recommended actions as presented in this staff report. This alternative will increase the cost of the City’s paving project by $1,523,000. Staff does not recommend this alternative.
FISCAL IMPACT
The ADA Curb Ramps Remediation P roject (801 0109) is fully funded by the Caltrans Cycle 6 ATP Grant awarded in December 2023. Funds are allocated to Capital Projects Grants, Fund 2301. There is no impact to the General Fund.
INCLUDED IN THE FY 2024/25 BUDGET:
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Capital Projects Grants
(Account 2301-70-76-80001-720199) (Project No. 801 0109-2301-99) .......... $1,523,000
ESTIMATED PROJECT COSTS:
Preliminary Engineering Related Cost................................................................ $100,000 Design ................................................................................................................ $169,490 Construction Cost ............................................................................................ $1,253,510 *Total Projects Cost. ........................................................................................ $1,523,000 *The Caltrans Cycle 6 ATP Grant award was for a total amount of $1,523,000
ANTICIPATED PROJECT SCHEDULE:
Construction Period ................................................................ Winter 2025 to Winter 2026
NOTIFICATION
Publication of the agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Wei Sun, T.E., PTOE Melissa Walker, P.E
City Traffic Engineer Public Works Director/City Engineer Concurred By:
Harold Zamora, P.E.
Engineering Division Manager/Assistant City Engineer
CITY COUNCIL GOALS
Positive Environment: Create a positive environment for the development of Moreno Valley's future.
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
Public Safety: Provide a safe and secure environment for people and property in the community, control the number and severity of fir e and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
Objective 4.3: Address deferred maintenance of City infrastructure assets.
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Objective 4.6: Advance the development of a well -connected and balanced citywide transportation network that serves all modes.
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Report Approval Details
Document Title: STAFFREPORT_PW_TED_ADA_RAMPS.docx
Attachments: - Agreement for PCDS_HR Green.pdf
- Financial Letter PSE.pdf
- Request for Proposal.pdf
Final Approval
Date:
Apr 29, 2025
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Dena Heald
Launa Jimenez
Brian Mohan
Patty Rodriguez