Report to City Council
ID: 25-0251 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: May 20, 2025
TITLE: APPROVAL OF A JURISDICTIONAL DELEGATED
MAINTENANCE AGREEMENT BETWEEN THE CITY OF
MORENO VALLEY AND THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION, DISTRICT 8
(REPORT OF: PUBLIC WORKS) (DISTRICTS 1, 2, and
3)
TITLE SUMMARY: Approval of a Delegated Maintenance Agreement By and Between the City of Moreno Valley and the California
Department of Transportation, District 8, to Identify and Specify State Right -of-Way Maintenance Functions
Including Highway and Freeway Areas Located within the
City’s Jurisdictional Limits
DISTRICT: DISTRICTS 1, 2, and 3
Recommendation(s)
That the City Council:
1. Approve the Delegated Maintenance Agreement By and Between the City of Moreno Valley and the California Department of Transportation District 8, to identify and specify State right-of-way maintenance functions including highway and freeway areas located within the City’s jurisdictional limits; and
2. Authorize the City Manager to execute the finalized Delegated Maintenance Agreement By and Between the City of Moreno Val ley and the California Department of Transportation, District 8, in the amount of $150,000 contingent upon approval by the California Department of Transportation. The agreement will be funded by the State
ID: 25-0251 Page 2
through reimbursement per the terms outlined in th e agreement, and is subject to the approval of the City Attorney; and
3. Authorize the City Manager to execute any subsequent related Amendments to the Delegated Maintenance Agreement By and Between the City of Moreno Valley and the California Department of Transportation District 8 subject to the approval of the City Attorney; and
4. Approve a budget of $150,000 for expenses and reimbursement revenue contingent upon approval by the California Department of Transportation and consistent with the outlined budget adjustment as set forth in the Fiscal Impact section of this report.
SUMMARY
The following report recommends approval of a Delegated Maintenance Agreement between the City of Moreno Valley and the California Department of Transportation (Caltrans) District 8. The agreement outlines the responsibilities and obligations for maintaining the State right-of-way within jurisdictional limits of the City of Moreno Valley.
These maintenance functions will be performed by the City or its authorized agents and will be reimbursed by the State in accordance with the terms of the agreement . Entering into this agreement will have no impact to the General Fund.
DISCUSSION
The City of Moreno Valley is dedicated to enhancing the quality of life for residents through various beautification programs designed to strengthen and beautify communities throughout the City. However, external agencies, such as the State , maintain certain areas adjacent or within the City’s jurisdiction, which can limit the City’s ability to thoroughly address reported or observed concerns.
While the State has resources for handling complaints, including the Caltrans Customer Service online form, an incr ease in requests -particularly relating to debris from encampments on State highways and freeways--has made it challenging for the State to meet the growing demand. The State has introduced a Delegated Maintenance Agreement (DMA) Program to collaboratively address these issues. Th rough this program, the State can enter into agreements with local agencies to assist in the growing maintenance demand. The Delegated Maintenance Agreement will empower the City to respond more proactively to complaints and address local maintenance issues thoroughly and perform minor repairs and restoration within designated areas. As part of this agreement, the State will reimburse the City for maintenance activities within the State right-of-way that fall under the City’s jurisdictional limits.
This agreement demonstrates our shared commitment towards community pride and beautification and will take effect on the date of execution.
ALTERNATIVES
1. Approve the recommended actions as presented in this staff report. This
ID: 25-0251 Page 3
alternative will allow the City to partner with the California Department of Transportation (Caltrans) District 8 to address maintenance functions within the State right-of-way that fall under the City’s jurisdictional limits. Staff recommends this alternative.
2. Do not approve the recommended actions as presented in this staff report. This alternative will not allow the City to partner with the California Department of Transportation (Caltrans) District 8 to address maintenance functions within the State right-of-way that fall under the City’s jurisdictional limits and will hinder efforts to strengthen and beautify the City. Staff does not recommend this alternative.
FISCAL IMPACT
Funding for the planned maintenance functions will be provided by the California Department of Transportation in the amount of $150,000 per the terms identified in the Delegated Maintenance Agreement. There is no impact to the General Fund.
Description Fund GL Account No. Type
(Rev/
Exp)
FY
24/25
Budget
Proposed
Adjustments
FY 24/25
Amended
Budget
M&O Grant Other
Grants
2300-99-99-92300-486000
Project No.: PW M&O-DMA
Rev $0 $150,000 $150,000
M&O Grant Other
Grants
2300-70-78-45311-611199
Project No.: PW M&O-DMA
Exp $0 $150,000 $150,000
NOTIFICATION
Publication of the agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Name: Jolene Thierry Melissa Walker, P.E.
Title: Executive Assistant I, Public Works Administration Public Works Director/City Engineer Concurred By:
Harold Zamora, P.E.
Engineering Division Manager/Assistant City Engineer
CITY COUNCIL GOALS
Advocacy: Develop cooperative intergovernmental relationships and be a forceful advocate of City policies, objectives, and goals to appropriate external governments, agencies and corporations.
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighbor hood preservation efforts, including home rehabilitation and neighborhood restoration.
ID: 25-0251 Page 4
Positive Environment: Create a positive environment for the development of Moreno Valley's future.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ID: 25-0251 Page 5
Report Approval Details
Document Title: STAFFREPORT_PW_ADMIN_CALTRANS_DMA.docx
Attachments: - DMA Template.pdf
Final Approval
Date:
May 12, 2025
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Dena Heald
Launa Jimenez
Brian Mohan
Patty Rodriguez