Report to City Council
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TO: Mayor and City Council
FROM: Angelica Frausto-Lupo, Community Development
Director
AGENDA DATE: June 3, 2025
TITLE: ADOPT RESOLUTION 2025 -XX AUTHORIZING THE
CITY MANAGER, OR THEIR DESIGNEE, TO EXECUTE
AND SUBMIT DOCUMENTS FOR BUILDING RESILIENT
INFRASTRUCTURE AND COMMUNITIES PROGRAM
AND ACCEPT GRANT (REPORT OF: COMMUNITY
DEVELOPMENT) (DISTRICT: ALL DISTRICTS)
TITLE SUMMARY: Adopt Resolution 2025-XX authorizing the City Manager, or designee, to execute and submit documents for Building
Resilient Infrastructure and Communities Program and
accept the grant.
DISTRICT: All Districts
Recommendation(s)
That the City Council:
1. Adopt Resolution No. 2025-XX, designating and authorizing the City Manager, or their designee, to execute and submit documents to the Building Resilient Infrastructure and Communities (BRIC) Program to obtain federal financial assistance provided by the Federal Emergency Management Agency through the California Governor's Office of Emergency Services.
2. Accept the FY23 grant award of $134,141.49 from the Building Resilient Infrastructure and Communities program.
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3. Authorize the Chief Financial Officer, or their designee, to make any necessary budget adjustments as set forth in the Fiscal Impact section of this report.
SUMMARY
This report recommends that the City Council adopt Resolution No. 2025-XX, designating and authorizing the City Manager, or their designee, to execute and submit required Building Resilient Infrastructure and Communities (BRIC) program documents to obtain federal financial assistance provided by the Federal Emergency Management Agency (FEMA) through the California Governor’s Office of Emergency Services (Cal OES) and accept the grant award.
BACKGROUND
The BRIC program is an annual grant that aims to shift the federal focus away from reactive disaster spending and toward proactive investment in community resilience. This program makes federal funds available to states, U.S . territories, federally recognized tribal governments, and local communities as they undertake hazard mitigation projects, reducing the risks they face from disasters and natural hazards.
BRIC aims to implement projects that reduce risks posed by natural hazards to reduce future losses, by funding priority projects and activities. Priorities include risk reduction of both acut e events and chronic stressors, driven by climate change, which are either observed or expected.
The California Governor’s Office of Emergency Services (Cal OES) released a Notice of Funding Availability (NOFA) for the 2023 grant cycle with $1 billion available for BRIC.
Notices of Interest (NOI) were due to Cal OES October 27, 2023, with applications due December 13, 2023.
The program application requires the applicant’s governing body to certify by resolution the designation of City Officials to execu te and submit documents to obtain federal financial assistance, and a 25% in -kind match for non -management costs. The City’s match requirement is met by the City Council’s budget adoption process for allocating continued funding for personnel costs.
DISCUSSION
BRIC makes federal funds available to states, U.S. territories, federally recognized Tribal governments, and local governments for hazard mitigation activities. The BRIC program’s guiding principles include supporting communities through capability an d capacity - building; promoting partnerships; maintaining flexibility; and providing consistency.
Through these efforts communities are able to better understand disaster risk and vulnerabilities, conduct community -driven resilience, hazard mitigation plann ing, and design transformational projects and programs.
FEMA will provide financial assistance through the BRIC program to applicants for the following activities:
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• Capability and Capacity -Building Activities – activities that enhance the knowledge, skills, and expertise of the current workforce to expand or improve the administration of mitigation assistance. This includes activities in the following sub- categories: building codes, partnerships, project scoping, hazard mitigation planning and planning-related activities, and other activities.
Eligible activities must demonstrate an increase in building code expertise and facilitate efficient damage assessment documentation related to disaster response in the event of a significant incident. Building staff i dentified qualifying projects under the grant and the BRIC funds would provide the opportunity to expand and accelerate these efforts. The following tasks are proposed as follows:
Grant (100%)
Management Cost $ 8,337.60
Total ................................................................................................................. $ 8,337.60 Grant (75%)
Project 1. Post-Disaster Inspection Assessment Software/Hardware (75%) .. $ 55,798.08 Project 2. Updated Training & Certifications (75%) $ 70,005.81 Total ............................................................................................................. $ 125,803.89 City Match (25%, In-kind personnel)
Project 1. Post-Disaster Inspection Assessment Software/Hardware (25%) .. $ 18,598.40 Project 2. Updated Training & Certifications (25%) ....................................... $ 23,334.31 Total ............................................................................................................... $ 41,932.71 *Project costs are estimated and subject to change with grantor approval.
Project 1 – Post-Disaster Inspection Software/Hardware
The scope of work involves the acquisition of a new software -based post -disaster assessment inspection system with reporting capabilities and integration with the City's GIS database. The software will integrate with the City's existing GIS software and provide real -time GIS -based data accessible for use by the Emergency Operations Center (EOC) during an emergency, and accessible to staff during the recovery period.
Work on Project 1 is anticipated to be completed with Building and Safety Division staff and Technology Services’ GIS staff.
Project 2 – Updated Training and Certifications
The second project activity is pursuing training, including classes, test preparation, and individual certification tests for the City's building inspectors. Providing training and certification to inspectors can ensure these assessments are thorough, accurate and efficient, which will reduce safety hazards and minimize displacement time.
ENVIRONMENTAL
The grant application is not a project under the California Environme ntal Quality Act (CEQA), therefore no CEQA analysis is required. Further, implementation of activities
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using the grant monies would either not meet the CEQA definition of a project or would be within the scope of the Program Environmental Impact Report adopted in conjunction with the General Plan update, and therefore would not require further review.
ALTERNATIVES
1. Approve this resolution and thereby authorize the City Manager, or their designee, to execute and submit documents to obtain federal financial assistance provided by FEMA through the California Governor’s Office of Emergency Services in the amount of $134,141.49. This would allow the City to be reimbursed for up to the allowable project costs for the work identified in the BRIC program application. This alternative is recommended by staff.
2. Do not approve the resolution authorizing the City Manager, or their designee, to execute and submit documents to obtain federal financial assistance provided by FEMA through the California Governor’s Office of Emergency Services . This alternative is not recommended by staff and would prevent the City from receiving current reimbursement funds that are available. Any funding for allowable project costs for the work identified in the BRIC program that would have been reimbursed from the grant, would need to be funded by other sources.
FISCAL IMPACT
There is no fiscal impact to the General Fund.
This Report requests City Council to approve the acceptance of the budget adjustment as indicated below.
If approved, funding will be allocated as shown and carried over as needed:
Description Fund GL Account No. / Project Type
(Rev/Exp)
FY24/25
Budget
FY24/25
Proposed
Amendment
FY24/25
Amended
Budget
BRIC Grant 2320 20-28-72210-485000 / GR CDD-
BRIC TRAINING
Rev $0 $74,175 $74,175
BRIC Grant 2320 20-28-72210-485000 / GR CDD-
BRIC TECHNO
Rev $0 $59,967 $59,967
BRIC Grant 2320 20-28-72210-620510 / GR CDD-
BRIC TRAINING
Exp $0 $74,175 $74,175
BRIC Grant 2320 20-28-72210-620510 / GR CDD-
BRIC TECHNO
Exp $0 $59,967 $59,967
NOTIFICATION
Notification is provided by publication of the agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
James Verdugo Angelica Frausto-Lupo
Building Division Manager/Building Official Community Development Director
CITY COUNCIL GOALS
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CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
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Report Approval Details
Document Title: STAFFREPORT_CDD_BLDG AND SAFETY_BRIC.docx Attachments: - Reso 2025-XX FINAL 20250603.docx
Final Approval Date: May 28, 2025
This report and all of its attachments were approved and signed as outlined below:
Angelica Frausto-Lupo
Sean Kelleher
Natalia Lopez
Dena Heald
Launa Jimenez
Brian Mohan
Patty Rodriguez