Report to City Council
ID: 25-0260 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: June 3, 2025
TITLE: AUTHORIZATION TO AWARD A CONSTRUCTION
CONTRACT TO RED HAWK SERVICES, INC. FOR
BRIDGE UNDERPASS PROTECTIVE FENCING
PROJECT (REPORT OF: PUBLIC WORKS) (DISTRICT
1)
TITLE SUMMARY: Award a Construction Contract to Red Hawk Services, I nc. for Bridge Underpass Protective Fencing Project
DISTRICT: District 1
Recommendation(s)
That the City Council:
1. Award a construction contract to Red Hawk Services, Inc. for the construction of the Bridge Underpass Protective Fencing Project; and
2. Authorize the City Manager to execute the contract with Red Hawk Services, Inc. in the amount of $99,305.27 funded by General Fund (1010); and
3. Authorize the issuance of a Purchase Order to Red Hawk Services, Inc. in the amount of $109,235.80 (Base Bid amount of $99,305.27 plus 10% contingency) when the contract has been signed by all parties; and
4. Authorize the Public Works Director/City Engineer to execute any subsequent change orders to the contract with Red Hawk Services, Inc., up to the project budget as previously approved by the City Council, subject to the approval of the City Attorney.
ID: 25-0260 Page 2
SUMMARY
This report recommends approval of a contract with Red Hawk Services, Inc. for the construction of the Bridge Underpass Protective Fencing Project. The project will install protective wrought iron fencing on t op of the existing abutment underneath the State Route 60 (SR-60) freeway bridges at Day Street and Heacock Street . The fencing aims to protect the public and enhance pedestrian safety. This project is funded by General Fund (1010). Budget for the Construction Contract is included in the Fiscal Year 2025/26- 2026/27 Adopted Budget.
DISCUSSION
The proposed Bridge Underpass Protective Fencing Project aims to deter the establishment of homeless encampments at two key locations: the Day Street /State Route 60 (SR-60) Bridge and the Heacock Street/SR-60 Bridge. Currently, these bridges lack barriers installed underneath the overpass es, m aking them easy targets for unhoused individuals seeking to set up encampments. These encampments raise community concerns about public health, sanitation, and property damage. Additionally, they also result in long-term public facility maintenance and recurrent site clean -up challenges for Caltrans (California Department of Transportation) and City staff.
In response to the community concerns previously mentioned, and to find a solution that protects public assets while reducing liability risks associated with encampment abatements, staff identified the need for a durable and aesthetically app ealing fencing solution. After consideration, wrought iron fencing was chosen due to its proven effectiveness in restricting access, long -term durability, low -maintenance requirements, and compatibility with the existing infrastructure aesthetics.
The project was advertised for construction bids on April 17, 2025. The bid documents identified the scope of work which includes the fabrication, delivery, and installation of the fencing, as well as minor site preparation and restoration required during the construction process. On May 5, 2025 , s even (7) bids were received via the electronic bid management system, OpenGov.com, with Red Hawk Services’ submitting the lowest bid.
Staff reviewed the bid submitted by Red Hawk Services, Inc. and determined it to be both responsive and responsible. Red Hawk Services, Inc. holds a valid contractor’s license and bid bond, and reference checks revealed no outstanding issues.
Therefore, s taff recommends awarding the contract to Red Hawk Services, Inc. and issuing a purchase order in the amount of $109,235.80. This amount includes the Base Bid of $99,305 .27 plus a 10% contingency of $9,930.53 to address any unforeseen conditions or site-specific adjustments that may arise during construction.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
This alternative will provide the timely construction of protective fencing intended to deter the establishment of homeless encampments beneath SR-60 freeway
ID: 25-0260 Page 3
bridges at Day Street and Heacock Street. It supports the City’s efforts to maintain public infras tructure and address ongoing community concerns regarding unauthorized encampments. Staff recommends this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. This alternative may result in continued unauthorized access and the re - establishment of encampments, which can lead to property damage, increased maintenance costs, and unsanitary conditions on public infrastructure . Staff does not recommend this alternative.
FISCAL IMPACT
The Construction Contract will be funded by General Fund (Fund 1010), using GL Account 1010-70-76-45110-625099. Budget for the Construction Contract is included in the Fiscal Year 2025/26-2026/27 Adopted Budget.
ESTIMATED CONSTRUCTION COSTS:
Construction (including 10% contingency) .................................................... $109,235.80 Project Inspection .............................................................................................. $5,000.00 Total Construction Cost ............................................................................. $114,235.80
NOTIFICATION
Publication of the agenda.
Prior to construction, business owners, schools, utilities, adjacent property owners, law enforcement agencies, fire department s, churches, public transportation services, and other emergency service responders in the area will be notified of the proposed construction and expected traffic lane closures in a timely manner.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Ricky Carrillo Melissa Walker, P.E.
Associate Engineer Public Works Director/City Engineer Concurred By:
Quang Nguyen, P.E.
Capital Project Principal Engineer
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
ID: 25-0260 Page 4
Public Safety: Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
Objective 4.2: Develop and maintain a comprehensive Infrastru cture Plan to invest in and deliver City infrastructure.
Objective 4.3: Address deferred maintenance of City infrastructure assets.
ID: 25-0260 Page 5
Report Approval Details
Document
Title:
STAFFREPORT_PW_CP_BRIDGE_UNDERPASS_FENCING.docx
Attachments: - Attachment A - Location Map.pdf
- Attatchment B - Agreement.pdf
Final
Approval
Date:
May 29, 2025
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Dena Heald
Launa Jimenez
Brian Mohan
Patty Rodriguez