Report to City Council
ID: 25-0259 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: June 3, 2025
TITLE: AUTHORIZATION TO AWARD A CONSTRUCTION
CONTRACT TO ALL AMERICAN ASPHALT FOR THE
CITYWIDE PAVEMENT REHABILITATION PROGRAM
FISCAL YEAR 2024 -25, PROJECT NUMBER 801 0102
(REPORT OF: PUBLIC WORKS)(ALL DISTRICTS)
TITLE SUMMARY: Authorization to Award a Construction Contract to All American Asphalt and Award an Agreement for Professional Consultant Construction Inspection, Material and
Geotechnical Services to GK & Associates for the Citywide Pavement Rehabilitation Program for Fiscal Year 2024 -25, Project Number 801 0102
DISTRICT: All Districts
Recommendation(s)
That the City Council:
1. Award a construction contract to All American Asphalt for the Citywide Pavement Rehabilitation Program for Fiscal Year 2024 -25 and authorize the City Manager to execute a contract with All American Asphalt in the amount of $11,418,892.00, funded by Senate Bill 1 (SB1) Funds (Fund 2000A) and Capital Project Reimbursement Funds (Fund 3008); and
2. Award an agreement for Professional Consultant Service to GK & Associates to provide construction inspection, material testing and geotechnical services for the Citywide Pavement Rehabilitation Program Fiscal Year 2024 -25 project and authorize the City
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Manager to execute the agreement with GK & Associates in the amount of $345,101.30; and
3. Authorize the issuance of a purchase order to All American Asphalt in t he amount of $12,560,781.20 (bid amount plus a 10% contingency) necessary for completing the construction of this project; and
4. Authorize the Public Works Director/City Engineer to execute any subsequent change orders to the contract with All American Asphalt that are necessary to complete the project up to the annual budget as previously approved by the City Council, subject to the approval of the City Attorney; and
5. Authorize the City Manager to execute any subsequent amendments to the Agreement for Professional Consultant Services with GK & Associates, up to the annual budget as approved by the City Council, including the authority to authorize the associated purchase orders in accordance with the terms of the Agreement, subject to the approval of the City Attorney.
SUMMARY
This report recommends approval of a construction contract with All American Asphalt for the Citywide Pavement Rehabilitation Program Fiscal Year 2024-25 Project. Additionally, this report also recommends the approval of a Professional Consultant Services agreement with GK & Associates to provide construction inspection, material testing, and geotechnical services for the project. The project is funded by Senate Bill 1 (SB1) Funds (Fund 2000A) and Capital Project Reimbursement Funds (Fund 3008).
DISCUSSION
On April 1, 2025, the City Council adopted Resolution No. 25-0154 approving a list of arterial, collector, and local street segments for pavement rehabilitation for Fiscal Year (FY) 2024-25 pursuant to California Transportat ion Commission (CTC) funding requirements under Senate Bill 1 (SB1). The street segments selected for this project are included in the City’s Pavement Management Five-year Look-ahead Plan as approved by the City Council in April 2025. This plan provides a focus over the next five years for the limited funding available for pavement repairs.
This project is consistent with the City Council’s Momentum MoVal Strategic Plan as roadway maintenance remains a top priority for the City Council. In 2022, the City Council approved a historic $50 million in pavement rehabilitation funding to mitigate a portion of that deferred maintenance and to complete much needed immediate repairs of a large number of roads. In 2023, the City Council continued the effort to improve roads by approving $20 million in the current budget cycle , allocating $10 million for this project and $10 million for last year’s project.
This project provides both pavement preventative and corrective work for nine ( 9) arterial/collector streets and 221 local street segments citywide. The preventative work (e.g., crack seal) and corrective work (e.g. , local repairs and surface replacement) will
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help preserve and extend the useful life of the City’s largest asset at the lowest cost. The project also includes the installation of 15 traffic signal video detector cameras to replace detector loops at several intersections, reestablishment of traffic striping , and other related street improvements.
The project was advertised for construction bids on April 10, 2025. Formal bidding procedures were followed in conformance with the Public Contract Code. Three (3) bids were received via the electronic bid management system, OpenGov.com on May 1, 2025, as follows:
CONTRACTORS BID AMOUNT
1. All American Asphalt $11,418,892.00
2. Hardy & Harper, Inc. $11,987,600.00
3. R.J. Noble Company $13,587,330.36
The lowest responsible bidder was determined by comparing the cumulative total for all bid items as stipulated in the bidding documents. Staff has reviewed the bid submitted by All American Asphalt and found it to be the lowest responsive and responsible bidder in possession of a valid license and bid bond. No outstanding issues were identified during the review of the references submitted by All American As phalt in their bid. Staff recommends awarding a contract to All American Asphalt to construct much needed street improvements as included in this project.
A contingency of 10% of the bid amount ($1,141,889.20) is recommended to account for any changed fiel d conditions that may have occurred during the period between the completion of the engineering design work and construction start, especially considering the extraordinary rains that occurred this spring. The contingency is also recommended to allow rapid response to avoid unnecessary construction delays that typically result in contractor change orders due to unforeseen circumstances encountered during construction.
Additionally, staff recommends awarding an agreement to GK & Associates in the amount of $ 345,101.30 to provide professional consultant construction inspection, material testing, and geotechnical services for this project . The consultant’s services will include performing tests on the slurry seal, asphalt, and concrete materials furnished by the construction contractor, and observing the placement of these materials in the field to ensure construction is compliant with the project requirements. GK & Associates will be responsible for managing all construction activities for the project from start to finish and for performing field inspection of the work to ensure the improvements are constructed per the project plans and specifications.
GK & Associates was selected through a request for proposal and selection process and was deemed highly qualified to perform these quality check/quality assurance (QA/QC) services needed for the project.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
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This alternative will provide for the timely construc tion of the Citywide Pavement Rehabilitation Program Fiscal Year 2024 -25 Project . Staff recommends this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does not recommend this alternative as it will delay the construction of needed improvements and may result in higher future repair costs.
FISCAL IMPACT
The Citywide Pavement Rehabilitation Program Project was approved in the Fiscal Year 2023/24 and 2024/25 Capital Improvement Plan and is funded b y Senate Bill 1 (SB1) Road Maintenance and Rehabilitation Account (Fund 2000A) and Capital Projects Reimbursements (Fund 3008). There is no impact to the General Fund.
AVAILABLE BUDGET
Gas Tax (RMRA SB1)
(Account 2000-70-77-80001-720199) (Project No. 801 0102-2000A-99) ... $6,138,483.00 Capital Projects Reimbursement
(Account 3008-70-77-80001-720199) (Project No. 801 0102-3008-99) ..... $7,214,405.00 TOTAL ..................................................................................................... $13,352,888.00 ESTIMATED CONSTRUCTION COSTS:
Construction Contract (Including 10% Contingency) ................................ $12,560,781.20 Construction Inspection, Material Testing and Geotechnical Services .......... $345,101.30 Community Workforce Program Administration Services ................................ $30,000.00 City Staff Project Administration .................................................................... $100,000.00 TOTAL ..................................................................................................... $13,035,882.50
NOTIFICATION
Publication of the agenda.
Prior to construction, business owners, schools, utilities, adjacent property owners, law enforcement agencies, fire department s, churches, public transportation services, and other emergency service responders in the area will be notified of the proposed construction and expected traffic lane closures in a timely manner.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Ricky Carrillo Melissa Walker, P.E.
Associate Engineer Public Works Director/City Engineer Concurred By:
Harold Zamora, P.E.
Engineering Division Manager/Assistant City Engineer
CITY COUNCIL GOALS
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Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Public Safety: Provide a safe and secure environment for people and prope rty in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
Objective 4.2: Develop and maintain a comprehensive Infrastructure Plan to invest in and deliver City infrastructure.
Objective 4.3: Address deferred maintenance of City infrastructure assets.
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Report Approval Details
Document
Title:
STAFFREPORT_PW_CP_CITYWIDE_PAVEMENT_REHAB_FY24-
25_801 0102.docx
Attachments: - Agreement_801 0102.pdf
- Project Location Map.pdf
- Draft GK and Associates Consultant Agreement.docx
Final
Approval
Date:
May 28, 2025
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Dena Heald
Launa Jimenez
Brian Mohan
Patty Rodriguez