Report to City Council
ID: 25-0291 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: June 17, 2025
TITLE: AUTHORIZATION TO AMEND AGREEMENT FOR
HEAVY EQUIPMENT RENTAL (REPORT OF: PUBLIC
WORKS) (ALL DISTRICTS)
TITLE SUMMARY: Authorization To Approve An Amendment To The Agreement By And Between The City Of Moreno Valley And
Quinn Company And Use Across Multiple Departments
DISTRICT: All Districts
Recommendation(s)
That the City Council:
1. Approve an Amendment to the Agreement By and Between the City of Moreno Valley and Quinn Company for heavy equipment rentals; and
2. Authorize the City Manager to execute an Amendment to the Agreement By and Between the City of Moreno Valley and Quinn Company in the amount of $ 725,000, subject to approval of the City Attorney; and
3. Authorize the City Manager to execute any subsequent amendments to the agreement By and Between the City of Moreno Valley and Quinn Company up to the available budget as previously approved by Council and in accordance with the terms of the agreement, subject to the approval of the City Attorney.
SUMMARY
The following report recommends approval of an amendment to the heavy equipment
ID: 25-0291 Page 2
rental agreement with Quinn Company by adding $ 725,000 to the agreement for the remainder of the contract term. The amendment would extend the agreement for use across multiple departments and divisions, allowing for the as -needed rental of heavy equipment to support daily operational needs, including project s and emergency response. The agreement modification will continue to be funded through the operating budgets of the specific departments.
DISCUSSION
On February 20, 2025, the City of Moreno Valley entered into an agreement with Quinn Company for the rental of heavy equipment. These rentals have proven essential for day-to-day operations, scheduled projects, and emergency response efforts within the Public Works Maintenance and Operations Division. The heavy equipment has been instrumental in repairs a nd has also been useful for storm cleanup and seasonal maintenance.
Staff have identified several significant advantages to renting equipment instead of purchasing new equipment. These benefits include the elimination of costs associated with repairs, maintenance, and replacements, as well as access to the latest equipment for the task at hand. Additionally, rental companies can often deliver equipment to the worksite the next day or even provide same -day delivery. While renting may not be suitable for ever y situation, renting remains an excellent option for the majority of the equipment utilized by staff.
The proposed contract amendment extends the agreement for use across multiple departments, allowing for the as -needed rental of heavy equipment. The origi nal agreement was approved for five years at a value of $75,000 for ongoing operational needs. Through a competitive process, Quinn Company secured a Sourcewell cooperative purchasing agreement, allowing the City to bypass a Request for Proposal.
This streamlines the purchasing process and provides access to cost effective pricing.
Quinn Company has consistently provided responsive service and maintains a reliable inventory of equipment to meet the diverse needs of multiple departments and divisions at the City. Therefore, staff recommends adding $ 725,000 for the remainder of the contract term, which is set to expire on June 30, 2030.
ALTERNATIVES
1. Approve the amendment to heavy equipment rental agreement with Quinn Company to extend the agreement for use acr oss multiple departments and divisions, to all for the as -needed rental of heavy equipment to support daily operation needs, projects, and emergency response. This alternative will ensure the timely rental of heavy equipment to support the daily operational needs across various departments or divisions. Staff recommends this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. This alternative would require departments or divisions to secure individual rental agreements, potentially at higher costs and with reduced coordination. Staff does not recommend this action.
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FISCAL IMPACT
The agreement modification will continue to be funded through the operating budgets of the specific departments. Budget was included in the Fiscal Year 2025/26 -2026/27 Adopted Budget. Funding for subsequent years are subject to City Council approval of biannual budgets.
Division GL Account No. FY
25/26
FY
26/27
FY
27/28
FY
28/29
FY
29/30
Fleet and Facilities Maintenance 7310-70-40-18410-620910 $10,000 $10,000 $10,000 $10,000 $10,000 Transportation Engineering -
Traffic Signal Maintenance
1010-70-76-45111-620930 $10,000 $10,000 $10,000 $10,000 $10,000 Maintenance and Operations 2000-70-78-45311-630330 $50,000 $50,000 $50,000 $50,000 $50,000 Parks and Landscape Services 5011-50-57-35210-630330
5113-50-57-35216-630330
5016-50-57-25727-630330
$48,750
$22,500
$3,750
$48,750
$22,500
$3,750
$48,750
$22,500
$3,750
$48,750
$22,500
$3,750
$48,750
$22,500
$3,750
NOTIFICATION
Posting of the agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Name: LaSonja Nelson Name: Melissa Walker, P.E.
Title: Management Assistant Title: Public Works Director/City Engineer Concurred By: Concurred By:
Name: Anthony Brandyberry Name: Jeremy Bubnick
Title: Maintenance and Operations Division Manager Title: Parks and Community Services Director
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
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Report Approval Details
Document Title: STAFFREPORT_PW_MOD_QUINNCOMPANY.docx
Attachments: - Quinn Fully Executed Contract.pdf
- First Amendment to Agreement - Quinn Company(draft).docx Final Approval
Date:
Jun 10, 2025
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Dena Heald
Launa Jimenez
Brian Mohan
Patty Rodriguez