Travel Authorization & Expense Reporting Form
Instructions: Prior to any travel, complete Part of this form to have travel and anticipated expenses approved. Submit a copy of this approved form with each payment expense submitted. Upon returning from travel, complete Part Il of this form to confirm total expenses including any approved adjustments Submit form to Accounts Payable within 15 days of the travel end date. Always use the most up-to-date Travel Form located on the City's Intranet Employee Signature Immediate Supervisor Signature
Part I - Travel Authorization
Name: Ulises Cabrera Purpose of Trip: SCAG - 2025 General Assembly Out of State?
Job Title: Mayor Destination: 74-855 Country Club Dr. Palm Desert, CA Г Enter befow the departing date and time then the retur date and time. Per diem travel days will Division: City Council
automatically be calculated.
GL Org Sets) % Split Departure Example.
4/30/25 5:30 PM 1/2/187:30 AM
1010-10-01-10015 100% Split Total Equals Date & Time:
Retur Example:
5/2/25 12:00 PM 1/2/18 5:30 PM
100% Date & Time:
CAL-Card?
Expense Type Account # Description of Expenses Amount
fIf Yes
Registration: (620510) SCAG - General Assembly
Lodging: (620510) JW Marriot Desert Springs Resort & Spa $251.95 Mileage: (620510) Miles: 21 Rate: $. 70 $ 14.70
Airfare: (620510)
*Per Diem: (620510) Palm Desert $86 Check box to decline Per Г Diem, whereby actual
Total Travel Days (Enter # of Days) >>> 3 receipts must be submitted *To receive per diem, travel must include an overnight stay. Total Per Per diem on first and last day are to be calculated at 75% of daily per diem rate. Diem: $182.75 Misc. Other: (620510)
Business Meals: (620510)
Division Manager Approval Date Total Anticipated Expenses: $449.40 City Manager Approval (as required) Date
Department Head Approval Date
x4/23/25 x
X
Part II - Expense Reporting (Please check the appropriate box below and provide details) No adjustments are necessary. Anticipated expenses match actual expenses incurred Advance payments exceeded the actual expenses incurred. Attached is my receipt as evidence of reimbursement to the City. (Explain below, use negative numbers Actual expenses exceeded the anticipated original request. Additional funds are required as listed below.
Expense Details Expenditure Code Amount CAL-Card?
-1016-10-07-10015 3444.40 --
Post Trip
Employee
I certity that this document is 1 GL Org Set
a true and accurate record of Signature: X J Split Totals:
travel expenses for official
City business. Date: Ext.
Division Manager Approval Date Final Total Expenses: $44490 City Manager Approval (as required) Date
X
epartment Head Approval
511925
Owner: Finance Version 4.0
4/23/2025
Per Diem Worksheet
Travel Destination: Palm Desert
(City, State)
Total Travel Days: 3
(# of Days)
Per Diem Rate: $86.00
(Daily M&lE Rate)
Breakdown
Travel Days Rate
First Day E Check if you began travel after $32.25
12:00PM (Noon)
Travel Days $86.00
Last Day Check if you ended travel before $64.50
12:00PM (Noon)
Total Per Diem $182.75
JW
2025 Regional Conference
General Assembly
LEADING
SOUTHERN CALIFORNIA
SINCE 1965
PROGRAM NOW AVAILABLE
SCAG
MARRIOTT DESERT SPRINGS RESORT & SPA
The 2025 Regional Conference and General Assembly will celebrate SCAG's 60th anniversary with panels featuring regional leaders from government, business, advocacy, and academia discussing the pressing topics of Southern California's future.
Register online (https://cvent.me/N25daW?Refld=web) for the 2025 Regional Conference and General Assembly to network with regional leaders from the public and private sectors, sharing best practices and lessons learned while working toward common goals.
REGISTER HERE (HTTPS://CVENT.ME/N25DAW?REFID=WEB)
AGENDA KEYNOTE SPEAKER EVENT INFORMATION
SPONSORSHIP OPPORTUNITIES SPONSORS
Agenda
TIME AGENDA
APRIL 30 | WEDNESDAY
TIME AGENDA
3 p.m. EXECUTIVE/ADMINISTRATION COMMITTEE MEETING
6 p.m. PRESIDENT'S RECEPTION (Invitation Only)
MAY 1 | THURSDAY
8 a.m. REGISTRATION
8 a.m. NETWORKING AND CONTINENTAL BREAKFAST
9 a.m. REGIONAL COUNCIL MEETING
10 a.m. WELCOME AND OPENING REMARKS
11 a.m. GENERAL ASSEMBLY MEETING
12:15 p.m. SUSTAINABILITY AWARDS LUNCHEON
TIME AGENDA
2:15 p.m. BREAKOUT SESSIONS I
FROM SMART CITIES TO A SMART REGION:
ADVANCING MOBILITY STRATEGIES AND
TECHNOLOGY INNOVATIONS
Sponsored by WSP USA, Inc.
Innovative mobility solutions like real-time data analytics, connected infrastructure, and digital platforms help cities enhance services for constituents. How can
implementation of these initiatives achieve shared goals such as reduced traffic congestion, improved air quality through decreased vehicle miles traveled and greenhouse gas emissions, and enhanced accessibility for all
residents? This panel will showcase successful initiatives that demonstrate how mobility and technology can
collectively contribute to a more sustainable, efficient, and equitable future for the region.
STRONG FOUNDATIONS: HOUSING SOLUTIONS IN THE
WAKE OF DISASTER
Sponsored by National Core
Southern California already faced a housing crisis before the devastation caused by the recent L.A. County fires, which exacerbated the issue. Although the fires primarily burned in L.A. County, the impacts on the housing market are felt throughout the region. This panel will explore success stories, innovative strategies, and critical concerns to help those working in the housing space nimbly
respond to ongoing housing availability and affordability constraints in a changing market. Panelists will also discuss best practices, emerging opportunities, and complex
realities of community development from a range of
perspectives, with practical takeaways for building
stronger, more sustainable housing solutions that respond to the urgent circumstances facing the region.
2:15 p.m. STUDENT SHOWCASE
Sponsored by Sares Regis Group
3:15 p.m. BREAK AND NETWORKING
TIME AGENDA
3:45 p.m. BREAKOUT SESSIONS II
FOSTERING A HEALTHY LOCAL ECONOMY FOR ALL
Sponsored by Federal Home Loan Bank of San Francisco
Southern California is at a turning point. Southern
California's population growth is expected to slow in the decades ahead and local cities and agencies must rethink economic growth and resilience. Meanwhile, climate
change and other crises are presenting more immediate
disruptions that demand action. How can cities stay
financially strong while preparing for an uncertain future? This panel will dive into the fiscal impacts for jurisdictions of both immediate disasters and long-term shifts. Hear
firsthand insights from communities that have navigated various disruptions and explore ideas for strengthening economic resilience.
SUSTAINABLE INFRASTRUCTURE FOR RESILIENT
GROWTH
Sponsored by I-REN
As Southern California faces increasing climate hazards like wildfires, ensuring that the region's infrastructure can support sustainability and housing affordability is more critical than ever. This panel will explore how investments in resilient backbone infrastructure, such as utilities, green infrastructure, and electrification, can enable sustainable growth while reducing vulnerabilities to natural and man- made disasters. Experts from utilities, real estate
development, and finance will discuss challenges and
opportunities in creating infrastructure that mitigates climate impacts while expanding housing capacity and
affordability.
3:45 p.m. STUDENT SHOWCASE
Sponsored by Sares Regis Group
5:30 p.m. EVENING RECEPTION
MAY 2 | FRIDAY
TIME AGENDA
8 a.m. REGISTRATION
8:30 a.m. BREAKFAST
9 a.m. WELCOME
9:10 a.m. STUDENT SHOWCASE AWARDS
9:30 a.m. KEYNOTE ADDRESS
TUCKER BRYANT
Poet & Innovation Keynote Speaker
10 a.m. PLENARY PANEL SESSION
CREATING A REGIONAL LEGACY FOR THE 2028
SUMMER OLYMPICS AND PARALYMPICS
Sponsored by HNTB Corporation
In just three years, Los Angeles will host the 2028 Summer Olympic and Paralympic Games. As a complex and
populous region hosting a mega-event, the LA28 Games
represent a challenge and an opportunity for the region's local economy and transportation system, which must
facilitate travel for visitors and the region's nearly 19 million residents while also continuing to service the demand for goods from the ports across the nation. The LA28 Games
is a call to action to create lasting innovations for the region. This panel will explore how infrastructure,
programs, policies, and culture change can create the
actions to realize this vision
11:15 a.m. CONFERENCE WRAP-UP
Patrick Killion
From: SCAG<[email protected]>
Sent: Wednesday, February 26, 2025 10:49 AM
To: Patrick Killion
Subject: Registration Confirmed - 2025 Regional Conference & General Assembly Warning: External Email - Watch for Email Red Flags!
SCAG 2025 Regional Conference General Assembly Palm Desert, CA
OUTHIEEN CALADENI
Dear Patrick,
Please save this email for future reference.
Event: 2025 Regional Conference & General Assembly
Number in Party: 1
Time: 8:00 AM
Date: May 1, 2025
Location: JW Marriott Desert Springs Resort & Spa
Address: 74-855 Country Club Drive, Palm Desert, California, 92260, USA Group Confirmation Number: P7NLW6HCNXJ
Group Registrant 0 (Ulises Cabrera)
Confirmation Number: BGN2TXP9Q9P
Don't forget to book hotel rooms for your group! Visit the registration confirmation page for each group registrant to book a room with the discounted rate.
To view or modify the online registration for anyone in your group or to book a hotel reservation, Click here. You will be asked to enter your name and the group confirmation number shown above.
For questions about the event or your registration, please contact us at [email protected].
1 Summary Post Registration V Agenda Event Information Sponsors Log Out 2025 Regional Conference MAY 1-2
SCAG General Assembly Palm Desert, CA
SOUTHERN CALIFORNI
Hotel Reservations
Great news! Due to high demand, SCAG has secured additional hotel rooms for the 2025 Regional Conference and General Assembly. This event's exclusive hotel block rate is $210.00/night + taxes and fees.After today, April 14, you will need to book directly with the hotel at their current nightly rate, subject to availability.
Hotel Request
A limited number of rooms are still available at the JW Marriott Desert Springs Resort & Spa for Regional Council and policy committee members.
Ulises Cabrera
Item Date (Check-in -- Check-out)
Confirmation no. - 45EXAPC9
JW Marriott Desert Springs Resort & Spa
Address: 74855 Country Club Drive, Palm Desert CA 92260, US STANDARD RESORT ROOM Apr 30, 2025 - May 2, 2025
1 Room, Non-Smoking
Edit
Other Accommodations Near the Conference
• Courtyard Marriott - Palm Desert • Residence Inn - Palm Desert • Travel Distance to JW Marriott - 6 min, 1.7 • Travel Distance to JW Marriott - 5 min, 1.4 mi mi
• Marriott Desert Springs Villa | • The Westin Desert Willow Villas - Palm • Travel Distance to JW Marriott - 5 min, 1.2 Desert
mi • Travel Distance to JW Marriott - 5 min, 1.5
mi
Registration Confirmation
Your Confirmation Number is:
BGN2TXP9Q9P
You will receive an email from [email protected] with your registration details.
Add to Calendar
Submit Payment Make a Change Cancel
SOUTHERN CALIFORNIA ASSOCIATION OF
GOVERNMEN Contact Us
900 Wilshire Blvd.. Ste. 1700
os Angeles, CA 90017
213) 236 1800
For questions about the event or your
2025 Southern Califomia Assocation of recistration: contactus at [email protected] Governments. All Right. Reserved
JW MARRIOTT
DESERT SPRINGS PALM DESERT GUEST FOLIO
3202 CABRERAULISES 210.00 05/02/25 DUPLICATE 23:02 5276 41800 ROOM NAME RATE DEPART, TIME ACCT# GROUP
QQ CITY OF MORENO VALLE 04/30/25
TYPE 14177 FREDERICK ST ARRIVE TIME
MORENO VALLE CA
ROOM 92553 MXXXXXXXXXXXXXX8682 MB#:
ADDRESS
CLERK BALANCES DUE
DATE REFERENCES CHARGES CREDITS
04/30 CCARD-VS 583.70
05/01 ROOM-GR 210.00
05/01 OCCUPTAX 23.10
05/01 TBIDTAX 6.30
05/01 CATOUR 1.15
05/01 RESORT RESORT 10.00
05/01 RESORTTX RESORT 1.10
05/01 RSRTTBID RESORT 331.75
05/02 CCARD-VS
VSXXXXXXXXXXXX1014
.00
DESERT SPRINGS RESORT AND SPA
74855 COUNTRY CLUB
PALM DESERT, CA 92260
Experience comfort with the JW Marriott home collection. Visit Curatedby JW.com is statement is your only receipt. You have agreed to pay in cash or by approved personal check or to autharize us to charge your credit card for al amounts charged to you. The amounts shown in the credit column opposite any credit ca try in the reference column above will be charged to the credit card number set forth above. (The crecit card company will bill in the usual manner.) If for any reason the credit card company does not make payment on this account, you v owe us such amount. If you are direct billed, in the event payment is nat made within 25 days after check-out, you will owe us interest from the check-out date on any unpaid amount at the rate of 1.5% per month (ANNUAL RATE 18%), or the maximum allowed bylaw, clus the reasonable cost of collection. including altomey fees Sianahire X
usbank.
P.O. Box 6347 Posting Date: 05/02/2025
Fargo, ND 58125-6347 Transaction Amount: $583.70
New Activity
PATRICK KILLION
**1014
Merchant
Posting Transaction State/ Transaction
Date Date Reference Number Merchant Name Merchant City Province Amount 05/02/2025 05/01/2025 24692165121101825626124 MARRIOTT DESERT PALM DESERT CA $583.70 SPRING
Allocations:
Amount Accounting Code
$583.70 1010-10-01-10015620510Y Mayor Cabrera - Lodging for the SCAG General Assembly Page:
usbank.
P.O. Box 6347 05/05/2025
Fargo, ND 58125-6347 Transaction Amount: ($331.75)
New Activity
PATRICK KILLION
**1014
Merchant
Posting Transaction State/ Transaction
Date Date Reference Number Merchant Name Merchant City Province Amount 05/05/2025 05/02/2025 74692165123100953689469 MARRIOTT DESERT PALM DESERT CA ($331.75) SPRING
Allocations:
Amount Accounting Code
($331.75) 1010-10-01-10015620510Y Mayor Cabrera - Lodging Reimbursement from SCAG General Assembly Page:
14177 Frederick St, Moreno Valley, CA Drive 60.5 miles, 1 hr 4 min Google Maps 92553 to JW Marriott Desert Springs Resort & Spa, 74-855 Country Club Dr, Palm Desert, CA 92260
Arupa Valle
Do tre Bel"
Gemel Desert Eog
14177 Frederick S
BDOOOEY
Google
Map data ©2025 Google 2 miL
14177 Frederick St
Moreno Valley, CA 92553
Get on I-10 E in Beaumont from CA-60 E/State Rte 60
E/Moreno Valley Fwy
22 min (18.1 mi)
† 1. Head southwest toward Calle San Juan De Los
Lagos
243 ft
• 2. Turn left onto Calle San Juan De Los Lagos
295 ft
• 3. Turn left at the 1st cross street onto Frederick St • Pass by Del Taco (on the left in 1.5 mi)
1.8 mi
T 4. Continue onto Pigeon Pass Rd
* Pass by Taco Bell (on the right)
236 ft
& 5. Turn right to merge onto CA-60 E/State Rte 60
E/Moreno Valley Fwy toward Beaumont
16.0 mi
* 6. Use any lane to merge onto I-10 E via the ramp
to Indio
0.2 mi
Follow I-10 E to Cook St in Thousand Palms. Take exit
134 from I-10 E
35 min (40.0 mi)
* 7. Merge onto I-10 E
39.7 mi
/ 8. Use the right lane to take exit 134 for Cook St
0.2 mi
Continue on Cook St to your destination in Palm Desert
6 min (2.4 mi)
• 9. Use the right 2 lanes to turn right onto Cook St
• Pass by Cold Stone Creamery (on the right in
0.5 mi)
1.9 mi
~ 10. Turn right onto Country Club Dr
0.2 mi
• 11. Turn left onto Desert Springs Dr
0.2 mi
T 12. Continue straight
203ft
г 13. Turn right
95 ft
JW Marriott Desert Springs Resort & Spa
74-855 Country Club Dr, Palm Desert, CA 92260