Report to City Council
ID: 25-0514 Page 1
TO: Mayor and City Council
FROM: Brian Mohan, City Manager
AGENDA DATE: December 16, 2025
TITLE: BACKGROUND INFORMATION REGARDING POLICY
1.01 RULES OF PROCEDURES FOR CITY COUNCIL
MEETINGS SECTION 1.1.2.1 AGENDA-ORDER OF
BUSINESS (REPORT OF: CITY MANAGER) (DISTRICT:
NOT APPLICABLE)
TITLE SUMMARY: Background information regarding Policy 1.01 Rules of Procedures for City Council Meetings Section 1.1.2.1
Agenda-Order of Business
DISTRICT: Not Applicable
Recommendation(s)
That the City Council:
1. Review background information regarding policy 1.01 Rules of Procedures for City Council Meetings Section 1.1.2.1 Agenda-Order of Business and provide any necessary direction.
SUMMARY
At the December 2, 2025 Council meeting, the Mayor Pro Tem motioned for Council to “review the policy to reorder the agenda”, so the “report out of the closed session meeting is made public the same night as the meeting”, instead of waiting for the meeting minutes, which are not made public until the next regular meeting , which was seconded by Councilwoman Barnard and approved with a vote of 3-0 as the Mayor and Councilman Delgado were away for the vote.
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DISCUSSION
At the December 2, 2025 Council meeting, the Mayor Pro Tem motioned for Council to “review the policy to reorder the agenda”, so the “report out of the closed session meeting is made public the same night as the meeting”, instead of waiting for the meeting minutes, which are not made public until the next regular meeting, which was seconded by Councilwoman Barnard and approved with a vote of 3 -0 as the Mayor and Councilman Delgado were away for the vote.
Below is an excerpt of the policy referenced:
1.1.2. AGENDA.
1.1.2.1. ORDER OF BUSINESS.
The order of business of each regular meeting of the City Council shall be as set forth in the agenda prepared by the City Clerk. The agenda shall be a listing by topic of the subjects, numbered as designated by the City Clerk and taken up for consideration in substantially the following order:
Closed Session (4:00 p.m., if scheduled)
A. Call to Order
B. Roll Call
C. Public Comments on Matters on the Agenda Only
D. Closed Session
E. Report of Action from Closed Session, if any, by City Attorney
Special Recognition/Presentations (5:30 p.m., if scheduled)
Regular Meeting (6:00 p.m.)
A. Call to Order
B. Pledge of Allegiance
C. Invocation
D. Roll Call
E. Motion to Excuse Absences
F. Staff Introductions
G. Approval of Order of Agenda
H. Public Comments on Matters Not on the Agenda
I. Joint Consent Calendar
J. Public Hearings
K. General Business
L. Regional Commission/Committee/Board Reports
M. Employee Association Reports
N. City Manager’s Report
O. City Council Closing Comments
P. Future Agenda Items
Q. Adjournment
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ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
Staff recommend this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does not recommend this alternative.
FISCAL IMPACT
None.
NOTIFICATION
Publication of the Agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Brian Mohan Brian Mohan
City Manager City Manager
CITY COUNCIL GOALS
None
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
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Report Approval Details
Document Title: STAFFREPORT_CM_POLICY101.docx
Attachments:
Final Approval Date: Dec 9, 2025
This report and all of its attachments were approved and signed as outlined below:
Patty Rodriguez
Natalia Lopez
Launa Jimenez
Patty Rodriguez