Report to City Council
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TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: December 16, 2025
TITLE: PURCHASE OF UTILITY SWITCHGEAR (REPORT OF:
PUBLIC WORKS) (ALL DISTRICTS)
TITLE SUMMARY: Authorize A Purchase Agreement With G&W Electric Company For The Purchase Of Utility Switchgear
DISTRICT: All Districts
Recommendation(s)
That the City Council:
1. Authorize the City Manager to enter into a Purchase Agreement with G&W Electric Company for the purchase of utility switchgear for the amount of $677,843.10; and
2. Authorize the issuance of a purchase order to G&W Electric Company in the amount of $677,843.10, when the contract has been signed by all parties; and
2. Authorize the City Manager to execute any subsequent Amendments to the Agreement with G&W Electric Company within the City Council approved annual budgeted amounts, including the authority to authorize the associated purchase orders in accordance with the terms of the agreement, subject to the approval of the City Attorney.
SUMMARY
This report recommends authorizing a purchase agreement with G&W Electric Company for the purchase of utility switchgear for Moreno Valley Electric Utility (MVU). The switchgear is used for emergency response, stock for new utility projects, and for the replacement of switchgears.
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DISCUSSION
As the City continues to maintain its electric grid, several existing utility switchgear assets will need to be replaced during either emergency scenarios or during routine maintenance cycles. A switchgear is a combination of switches, fuses, circuit breakers, and other control/protective devices housed in an enclosure, used to control, protect, and isolate electrical equipment, ensuring safe power distribution in commercial, industrial, and utility settings by quickly interrupting fault curren ts, reconfiguring circuits and allowing maintenance. At the same time, Moreno Valley Electric Utility (MVU) has extensive planned developments for both developer-driven and utility-driven projects, which will require a variety of different switchgear in or der to serve the needs of the utility. Finally, orders for utility switchgear tend to have longer lead times, sometimes over 52 weeks to receive equipment after order, which poses a risk if proper stock is not maintained by MVU.
In order to properly prepare for both planned/unplanned switchgear replacements and for planned capital improvement projects, MVU must maintain stock switchgear at the City’s corporate yard to ensure project success and emergency response success. This agreement will allow MVU to p urchase six (6) units of switchgear from G&W Electric Company that are needed to maintain proper stock levels for switchgear used by MVU.
Due to the extensive lead times, authorization to purchase these items will allow MVU to replace infrastructure as needed in a timely manner during normal operation, emergency responses, and provide stock for future projects that will improve overall reliability of the system.
A Request for Quotes (RFQ) for common configurations of switchgear was posted publicly by MVU on the procurement platform Open Gov. The RFQ for the project was advertised in OpenGov on February 14, 2025, and 3 bids were received . Each vendor provided per unit pricing for eight different switchgear configuration s. MVU will be purchasing a total of six (6) units of configuration type 4. Below is the summary of the per unit pricing for switch configuration type 4 bid by each of the vendors:
Vendors Verified Bid Amounts
1. G&W Electric Company $ 103,884.00
2. Anixter Inc. $ 135,143.75
3. One Source Supply Solutions $ 123,000.00
G&W Electric Company was the lowest responsible bidder.
The total agreement amount of $677,843.10 reflects the order of six (6) total switches priced at $103,884.00 each, plus the associated sales tax of $54,539.10.
ALTERNATIVES
1. Approve and authorize the recommended action as presented in this staff report.
This alternative will provide for the purchase of utility switchgear in order to maintain proper stock levels and ensure quick outage response and smoother project timelines for planned replacements and new installations . Staff
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recommends this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. This alternative will result in delayed outage response in the event of switchgear failures, as well as longer project timelines for planned equipment replacements and new installations. Staff does not recommend this alternative.
FISCAL IMPACT
Funding for this purchase was approved in the Fiscal Year 2025/2026 & 2026/2027 Adopted Operating Budget. MVU will be using the GL Account for Emergency Outage Response, 6010-70-80-45510-710134. There is no impact to the General Fund.
NOTIFICATION
Posting of the agenda
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Ariel Dunning, P.E. Melissa Walker, P.E.
Senior Electrical Engineer Public Works Director/City Engineer Concurred By:
Jason Niccoli, P.E.
Electric Utility Division Manager
CITY COUNCIL GOALS
Positive Environment: Create a positive environment for the development of Moreno Valley's future.
Public Fac ilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
Public Safety: Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
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Report Approval Details
Document Title: STAFFREPORT_PW_MVU_SWITCHGEAR.docx
Attachments: - Purchase_Agreement_G_W_10.28.25.pdf
Final Approval
Date:
Dec 9, 2025
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
No Signature - Task assigned to Dena Heald was completed by workflow administrator Patty Rodriguez
Dena Heald_Deleted
Launa Jimenez
Brian Mohan
Patty Rodriguez