Report to City Council
ID: 26-0038 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: February 3, 2026
TITLE: APPROVE THE COUNCIL CHAMBER SECURITY
IMPROVEMENTS PROJECT AND AUTHORIZE A
CAPITAL IMPROVEMENT PLAN AMENDMENT
(REPORT OF: PUBLIC WORKS) (ALL DISTRICTS)
TITLE SUMMARY: Approve The Council Chamber Security Improvements Project (803 00 71) And Authorize An Amendment To The
Adopted Capital Improvement Plan For Fiscal Years 2025/26 and 2026/27 To Incorporate The Project
DISTRICT: All Districts
Recommendation(s)
That the City Council:
1. Approve the recommended Council Chamber Security Improvements Project Number 803 0071; and
2. Amend the Adopted Capital Improvement Plan for Fiscal Years 2025/26 and 2026/27 to include the Council Chamber Security Improvements Project Number 803 0071; and Authorize a budget adjustment as set forth in the Fiscal Impact Section of this staff report; and
3. Authorize the City Manager to execute any subsequent agreements, extensions, or amendments within the City Council approved budget and subject to the approval of the City Attorney.
SUMMARY
ID: 26-0038 Page 2
This report recommends approval of the Council Chamber Security Improvements project and authorization to amend the Capital Improvement Plan (CIP) for Fiscal Year 2025/26 to include the project, as well as approval of a budget adjustment to fund the project.
Pursuant to Government Code section 7922, certain project details cannot be disclosed in this report as the public interest served by withholding the information clearly outweighs the public interest served by disclosure.
DISCUSSION
The City Council Chamber serve s as a primary venue for public meetings, legislative actions, and community engagement. City staff have identified the need to implement targeted security and accessibility improvemen ts to enhance safety, operational functionality, and compliance with accessibility standards.
The scope of work includes selective demolition, electrical modifications, Americans with Disabilities Act (ADA) improvements, construction of a pony wall between the public and staff areas, podium integration, acoustic enhancements, ceiling and flooring repairs, and window treatment upgrades. The scope of work has been reviewed by staff and determined to meet the City’s operational and safety objectives.
Pursuant to Government Code section 7922, certain project details cannot be disclosed in this report as the public interest served by withholding the information clearly outweighs the public interest served by disclosure.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
This alternative will allow the City to complete the Council Chamber Security Improvements as proposed. Staff recommend this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. This alternative would delay or prevent the implementation of the security and accessibility improvements needed for the City Council Chamber . Staff does not recommend this alternative.
FISCAL IMPACT
The total construction cost for t he City Council Chamber Security Improvements is $419,957 which includes $381,779 for construction plus a 10% contingency amount of $38,178. Staff proposes a budget adjustment to include the proposed project. Funding for this project is available within the Facilities Reserves Fund (7330).
Description Fund GL Account No. Type
(Rev/Exp)
FY 25/26
Budget
Proposed
Adjustments
FY 25/26
Amended
Budget
Transfer to: Facility
Const Fund 7330 7330-99-99-97330-903000 Exp $7,242,691 $420,000 $7,662,691 Transfer In:
Facilities 3000 3000-99-99-93000-807330 Rev $7,242,691 $420,000 $7,662,691
ID: 26-0038 Page 3
Replacement Rsrv
Facility
Construction - CIP
Other
3000 3000-70-40-80003-720199
Proj. No. 803 0071-3000-99 Exp $0 $420,000 $420,000
NOTIFICATION
Publication of the Agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Joseph Mattox Melissa Walker, P.E.
Fleet and Facilities Division Manager Public Works Director/City Engineer
CITY COUNCIL GOALS
Public Faciliti es and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ID: 26-0038 Page 4
Report Approval Details
Document
Title:
STAFFREPORT_PW_FFM_COUNCIL_CHAMBER_IMPROVEMENTS.
docx
Attachment
s:
Final
Approval
Date:
Jan 29, 2026
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Felicia London, MPA
Launa Jimenez
Brian Mohan
Patty Rodriguez