Travel Authorization & Expense Reporting Form
Instructions: Prior to any travel, complete Part of this form to have travel and anticipated expenses approved. Submit a copy of this approved form with each payment expense submitted. Upon returing from travel, complete Part Il of this form to confirm total expenses including any approved adjustments.
Submit form to Accounts Payable within 15 days of the travel end date. Always use the most up-to-date Travel Form located on the City's Intranet Employee Signature Immediate Supervisor Signature
Part I - Travel Authorization
X NA
Name: Ulises Cabrera Purpose of Trip: League of Cal Cities Latino Caucus Winter Board Retreat Out of State?
Job Title: Mayor Destination: San Diego, CA
Division: City Council Enter below the departing date and time then the return date and time. Per diem travel days will automatically be calculated.
GL. Org Set(s) % Split Departure Example:
1010-10-01-10015 1/9/267:00 AM 1/2/18 7:30 AM
100% Split Total Equals Date & Time:
Return Example:
1/11/26 12:00 PM
100% Date & Time: 1/2/18 5:30 PM
Expense Type Account # Description of Expenses CAL-Card? Amount Elf Yes
Registration: (620510) Cal Cities Latino Caucus Winter Board Retreat Lodging : (620510) Pendry San Diego $461.86
Mileage: (620510) Miles: 83 Rate: $0.70 $58.10
Airfare: (620510)
*Per Diem: (620510) San Diego, CA $86 Check box to decline Per a Diem, whereby actual
Total Travel Days 3 receipts must be submitter
(Enter # of Days) >>> (limits apply).
*To receive per diem, travel must include an overnight stay. Total Per Per diem on first and last day are to be calculated at 75% of daily per diem rate. Diem: $215.00 Misc. Other: (620510)
Business Meals: (620510) F
Division Manager Approval Date Total Anticipated Expenses: $734.96 N/Ps x- City Manager Approval (as required) Date
Departmeht H ead Approval Date
Part II - Expense Reporting (Please check the appropriate box below and provide details) No adjustments are necessary. Anticipated expenses match actual expenses incurred.
Advance payments exceeded the actual expenses incurred. Attached is my receipt as evidence of reimbursement to the City. (Explain below, use negative numbers Actual expenses exceeded the anticipated original request. Additional funds are required as listed below.
Expense Details Expenditure Code CAL-Card?
Employee - 1010-10-01-10015 $734.96
I certify that this document is GL Org Set
a true and accurate record of Signature: X
travel expenses for official Split Totals:
City business. Date: 1/27/2026 Ext.
Division Manager Appraval Date Final Total Expenses: $734.96 City Manager Approval (as required) Date
Department Heal Approval Date
x
Owner: Finance Version 4.0
12/19/2025
Per Diem Worksheet
Travel Destination: San Diego, CA
(City, State)
Total Travel Days: 3
(# of Days)
Per Diem Rate: $86.00
(Daily M&IE Rate)
Breakdown
Travel Days Rate
Check if you began travel after
First Day $64.50
12:00PM (Noon)
Travel Days $86.00
Check if you ended travel before
Last Day $64.50
12:00PM (Noon)
Total Per Diem $215.00
Meeting Agenda
Date: Saturday, January 10, 2026 Location: Pendry Hotel San Diego, 550 J St, San Diego, CA SATURDAY | BOARD WORKING SESSIONS
Time Agenda Item Purpose / Focus Presenter(s)
8:00- 8:30 a.m. Breakfast & Networking Injormal connection and arrival All Attendees Opening remarks and brief
8:30- 8:45 a.m. Welcome & Introductions Ulises Cabrera
introductions
8:45 - 8:55 a.m. Program Overview Retreai at a Glance & Objectives Erica Arriaga Review committee structure and
8:55- 9:00 a.m. Committee Structure & Assignments confirm expeciations Ulises Cabrera Establish committee priorities and
9:00-9:45 a.m. Committee Breakout Sessions identify 2026 goals and early action Board Members items
Share key takeaways and proposed
9:45-10:05 a.m. Committee Report-Out priorities Committee Chairs NALEO Annual Conjerence update Jose Carrillo &
10:05 - 10:30 a.m. NALEO Report and collaboration opportunities Rosita Ramirez 10:30-11:00 a.m. USC Price School of Public Policy Executive Educaidion Forum (EXED) Frank Zerunyan verview
11:00 -11:30 a.m. NLC HELO Report Overview of prirites, programs, and Jaime Patino upcoming events
Annual Sponsors,
12:00-1:00 p.m. Annual Sponsor Luncheon Sponsor engagement and program Special Guests, Board updates Members
1:00 - 2:00 p.m. Cal Cities Report Policy updates, League priorities, and Carolyn Coleman & outlook Jason Ryne
2:00 - 3:00 p.m. Policy Priorities for 2026 Identify and discuss LCCLC legislative Board Members and policy priorities
3:00-3:20 p.m. Board Member New & Old Business Member updates, questions, and Board Members emerging issues
Celebrating Progress & Looking Ahead Key takeaways, acknowledgments, Ulises Cabrera & Erica 3:20 - 3:40 p.m. and important dates Arriaga
3:40 p.m. Adjourn - Ulises Cabrera
Meeting Agenda
Date: Sunday, January 11, 2026 Location: Pendry Hotel San Diego, 550 J St, San Diego, CA SUNDAY | STRATEGIC ALIGNMENT & NEXT STEPS
Time Agenda Item Purpose / Focus Presenter(s)
8:30- 9:00 a.m. Breakfast & Networking Informal connection All Attendees Review and approve the 2026 Erica Arriaga
9:00-9:20 a.m. Annual Budget & Financial Health Overview Annual Budget Building Impact: Education, Events & Engagement snapshoi, event Erica Arriaga 9:20 -10:00 a.m. recap, and growth opportunities
Membership
10:00 - 10:30 a.m. Regional Breakout Sessions Action-focused planning by region Board Members Share regional priorities and Board Members
10:30- 11:00 a.m. Regional Breakout Report-Out
action items
11:00-11:15 a.m. Board Member Survey Capture feedback and priorides Board Members 11:15-11:30 a.m. Action Item Review & Closing Reflections Confirm next steps and adjourn Ulises Cabrera Outlook
Reservation Confirmation | Pendry San Diego
From Pendry San Diego < [email protected]>
Date Mon 12/15/2025 5:18 PM
Moreno Valley Mayor_DGO <[email protected]>
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PENDRY
SAN DIEGO
Dear Ulises Cabrera,
Thank you for choosing Pendry San Diego for your upcoming stay. Please take a moment and review the below confirmation details to ensure they are accurate. Should you need any assistance before your arrival, please contact our Reservations department via return e-mail or by calling (619) 738-7000. We truly look forward to welcoming you to Pendry San Diego.
Warmest regards,
Steven Szenasi
Interim General Manager
Vice President of Operations
Reservation Details
Guest Name Ulises Cabrera
Confirmation Number 5XJXVSDS
Arrival Date Jan 9, 2026
Departure Date Jan 11, 2026
Check In 4:00pm
Check Out 12:00pm
Room Type (subject to change) House Choice
Event Name LCCLC Board Retreat
Date Guests Status Rate (USD)
Jan 9, 2026 1 Confirmed 199.00
Jan 10, 2026 1 Confirmed 199.00
Total 396.00
Room Tax (16.05 % per night ) 63.88
Total tax 63.88
Grand Total 461.86
Enhance Your Stay
Dining & Drink
Everything and more. With six
distinct dining destinations, San
Diego's finest everything is
steps from your guest room
with bright breakfast favorites, a
bustling beer hall and some of
the city's best culinary and
cocktail talents under one
stylish roof.
Discover
Spa Pendry
When a moment of relaxation
and repose is needed, Spa
Pendry will be ready to
welcome you in and renew
your spirits.
Discover
Experiences
A beacon of San Diego's best.
Explore it all through a local
lens from our prime Gaslamp
Quarter location and far beyond
where the city shines with
dining, nightlife, outdoor
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California's inimitable sun-
soaked style.
Discover
Hotel Information
As your stay at Pendry San Diego approaches, please let us know if we may arrange transportation, coordinate dining reservations or assist with your reservation in any way.
GET DIRECTIONS CONTACT CONCIERGE
Cancellation Policy:
A non-refundable two (2) night room and tax deposit will be charged seven (7) days prior to arrival. Reservations cancelled within seven (7) days of arrival will result in deposit forfeiture. A no-show is charged based on room and tax for the full length of stay.
A no-show of a reservation constitutes a cancellation and applicable penalties will apply.
Early departures will also be considered a cancellation of unused nights and additional penalties may apply. Pendry San Diego is a non-smoking hotel. *The above Nightly Rate(s) do not reflect incidentals, valet parking, possible fees, additional charges or taxes associated with this reservation. For clarification regarding these charges, please contact our reservations department.
Travel Protection: Travel Insurance is available from Travel Guard. To learn more, please click here or call Travel Guard directly at (877) 249-5376.
SHOP PENDRY • DINING & DRINK • SPA PENDRY • EXPERIENCES • CONTACT 550 J Street, San Diego, CA 92101 LVX
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