Report to City Council
ID: 26-0188 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: May 19, 2026
TITLE: AUTHORIZATION TO AWARD A CONSTRUCTION
CONTRACT AND PROFESSIONAL SERVICE
AGREEMENT FOR THE CITYWIDE PAVEMENT
REHABILITATION PROGRAM FOR FISCAL YEAR
2025-26 (REPORT OF: PUBLIC WORKS) ( DISTRICT:
ALL DISTRICTS)
TITLE SUMMARY: Authorization To Award A Construction Contract To Hardy & Harper, Inc. And An Agreement For Professional Consultant Geotechnical, Material Testing, And Construction Inspection Services To Certerra RMA Group For The Citywide
Pavement Rehabilitation Program Fiscal Year 202 5-26,
Project Number 801 0115 Per California State Public
Contract Code 22000 Et Seq.
DISTRICT: All Districts
Recommendation(s)
That the City Council:
1. Award a construction contract to Hardy & Harper, Inc. for the Citywide Pavement Rehabilitation Program Fiscal Year 2025 -26 project and authorize the City Manager to execute a contract with Hardy & Harper, Inc. in the amount of $4,606,000.00, funded by Senate Bill 1 (SB1) Funds (Fund 2000A) Road Maintenance and Rehabilitation Account (RMRA), Public Works Capital Projects Fund (Fund 3002), and Capital Improvement Grants Fund (Fund 3001 - CalRecycle Grant Funds);
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2. Award an agreement for Professional Consultant Services to Certerra RMA Group to provide geotechnical, material testing, and construction inspection services for the Citywide Pavement Rehabilitation Program Fiscal Year 2025-26 project and authorize the City Manager to execute the agreement with Certerra RMA Group in the amount of $113,300.00;
3. Authorize the issuance of a purchase order to Hardy & Harper, Inc. in the amount of $5,527,200.00 (bid amount plus 20% contingency) once all parties have signed the contract;
4. Authorize the issuance of a purchase order to Certerra RMA Group i n the amount of $135,960.00 (proposed amount plus 20% contingency) once all parties have signed the agreement; and
5. Authorize the City Manager or his or her designee to execute any subsequent change orders to the contract with Hardy & Harper, Inc. and to the agreement with Certerra RMA Group up to the purchase order amounts as necessary to complete the project, subject to the approval of the City Attorney.
SUMMARY
The report recommends awarding a construction contract to Hardy & Harper, Inc. for the Citywide Pavement Rehabilitation Program, Fiscal Year 2025 –26. It also recommends approving a Professional Consultant Services Agreement with Certerra RMA Group to provide geotechnical services, materials testing, and construction inspection in support of the project’s construction engineering. Project funding is provided through Senate Bill 1 (SB1) Funds (Fund 2000A) Road Maintenance and Rehabilitation Account (RMRA), Public Works Capital Projects Fund (Fund 3002), and Capital Improvement Grants Fund (Fund 3001 - CalRecycle Grant Funds).
DISCUSSION
On May 6, 2025, the City Council adopted Resolution No. 2 025-26, approving a list of arterial, collector, and local street segments for pavement rehabilitation in Fiscal Year (FY) 2025 –26 pursuant to California Transportation Commission (CTC) funding requirements under Senate Bill 1 (SB1). The selected street segments are consistent with the City’s Pavement Management Five -Year Look -Ahead Plan, approved by the City Council in April 2025, which identifies priority locations for pavement repair based on the limited funding available.
In accordance with California State Public Contract Code Section 22000 et seq., Public Works is limited in its ability to perform asphalt pavement rehabilitation using force account, which restricts such work to projects with an estimated value of $75,000 or less.
Additionally, state law generally limits in -house crews to minor maintenance activities, such as asphalt repairs of 1 inch or less in depth. As a result, competitive bidding and contracting is required for the proposed project along with other more extensive pavement rehabilitation projects.
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This project aligns with the City Council’s Momentum MoVal Strategic Plan, as roadway maintenance continues to be a top priority. In 2022 , the City Council approved a historic $50 million investment in pavement rehabilitation to address deferred maintenance and complete critical repairs across numerous corridors. The Council continued this commitment in 2023 by allocating an additional $20 million in the current budget cycle – $10 million for the FY 2023–24 project and $10 million for last year’s project.
The FY 2025–26 project includes both preventative and corrective pavement treatments for approximately 174 local street segments citywide. Preventative measures such as crack sealing, along with corrective treatments including localized repairs and surface replacement, will extend the useful life of the City’s roadway network at the lowest long-term cost. The project also includes installation of three traffic signal video detection systems to replace existing detector loops, re -establishment of traffic striping, and other related street improvements.
The project design was completed by in -house engineering staff as a cost -saving measure. The project was advertised for construction bids on March 25, 2026, and formal bidding procedures were conducted in accordance with the Public Contract Code. A total of five (5) bids were received through the City’s electronic bid management system, PlanetBids.com, on April 21, 2026, as follows:
Contractors Bid Amount
1. Hardy & Harper, Inc. $4,606,000.00
2. All American Asphalt $4,998,112.00
3. Vance Corporation $5,118,782.90
4. R.J. Noble Company $5,839,556.30
5. Onyx Paving Company Inc. $6,139,000.00
The lowest responsible bidder was determined by evaluating the cumulative total of all bid items, as required by the bidding documents. Staff has reviewed the bid submitted by Hardy & Harper, Inc. and confirmed that it is the lowest r esponsive and responsible bid, supported by a valid contractor’s license and bid bond. Staff also reviewed the references provided by Hardy & Harper, Inc. and found no outstanding issues. Accordingly, staff recommends awarding the construction contract to Hardy & Harper, Inc. to complete the much-needed street improvements included in this project.
Additionally, staff recommends awarding an agreement to Certerra RMA Group in the amount of $113,300.00 to provide geotechnical, materials testing, and construct ion inspection services for this project. These services include testing contractor -furnished slurry seal, asphalt, and concrete materials, as well as observing field placement to verify compliance with project specifications. The consultant will also mana ge day -to-day construction activities and perform field inspections to ensure all improvements are constructed in accordance with the approved plans and specifications. Certerra RMA Group was selected through a competitive request -for-proposals process and was determined to be highly qualified to perform the quality assurance and quality control (QA/QC) services required for this project.
A 20% contingency is recommended to be added to the purchase orders for Hardy and
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Harper, Inc. and Certerra RMA Group to address any changed field conditions that may have arisen between completion of the engineering design and the start of construction.
The contingency will also allow staff to respond quickly to unforeseen circumstances encountered during construction, min imizing delays and reducing the likelihood of contractor change orders.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
This alternative will provide for the timely construction of the Citywide Pavement Rehabilitation Program for Fiscal Year 2025-26. Staff recommends this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. This alternative will delay the construction of improvements needed and may result in highe r repair costs in the future . Staff does not recommend this alternative.
FISCAL IMPACT
This project was approved in the adopted FY 2025 -26 & 2026 -27 Capital Improvement Plan (CIP) and is funded by Senate Bill 1 (SB1) Funds (Fund 2000A) Road Maintenance and Rehabilitation Account (RMRA), Public Works Capital Project (Fund 3002), and Capital Improvement Grants (CalRecycle Grant Funds) (Fund 3001). There is no impact to the General Fund.
AVAILABLE BUDGET
State Gas Tax (RMRA SB1) ...................................................................... $5,272,647.00 (Account 2000-70-77-80001-720199) (Project No. 801 0115-2000A-99) Public Works Capital Projects ..................................................................... $350,000.00 (Account 3002-70-77-80001-720199) (Project No. 801 0115-3002-99) Capital Improvement Grants (CalRecycle Grant Funds)……………... ......... $375,000.00 (Account 3001-70-77-80001-720199) (Project No. 801 0115-3001-99) TOTAL BUDGET ...................................................................................... $5,997,647.00 ESTIMATED CONSTRUCTION COSTS:
Construction Contract (including 20% contingency) .................................. $5,527,200.00 Geotechnical, Material Testing and Construction Inspection Service (including 20% contingency) ......................................................................... $135,960.00 Community Workforce Program Administration Services .............................. $30,000.00 City Staff Project Administration .................................................................... $100,000.00 TOTAL ...................................................................................................... $5,793,160.00
NOTIFICATION
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Publication of the agenda.
Prior to construction, business owners, schools, utilities, adjacent property owners, law enforcement agencies, fire departments, churches, public transportation services, and other emergency service responders in the area will be notified of the proposed construction and expected traffic lane closures in a timely manner.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Ricky Carrillo Melissa Walker, P.E.
Senior Engineer Public Works Director/City Engineer Concurred By: Concurred By:
Harold Zamora, P.E. Quang Nguyen, P.E.
Engineering Division Manager/Assistant City Engineer Capital Projects Principal Engineer
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Public Facilities and Capital Projects: E nsure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
Public Safety: Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work, and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ID: 26-0188 Page 6
Report Approval Details
Document
Title:
STAFFREPORT_PW_CP_CITYWIDE_PAVEMENT_REHAB_FY25-
26_801 0115.docx
Attachments: - Project Location Map_801 0015.pdf
- Agreement with Hardy and Harper Inc 801 0115.pdf
- Agreement_Certerra RMA_801 0115.pdf
Final
Approval
Date:
May 13, 2026
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Medina
Felicia London, MPA
No Signature - Task assigned to Launa Jimenez was completed by assistant Angel Galache
Launa Jimenez
Brian Mohan
Patty Rodriguez