Report to City Council
ID: 26-0207 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: June 2, 2026
TITLE: AUTHORIZE AN AGREEMENT FOR PROFESSIONAL
HEATING, VENTILATION, AND AIR -CONDITIONING
INSTALLATION, MAINTENANCE AND REPAIR
SERVICES AT CITY -OWNED FACILITIES AND SITES
(REPORT OF: PUBLIC WORKS) (DISTRICT: ALL
DISTRICTS)
TITLE SUMMARY: Authorize A Five-Year Agreement For Professional Services With ACCO Engineer ed Systems, Inc. For Heating,
Ventilation, And Air -Conditioning Installation, Maintenance And Repair Services At City -Owned Facilities And Sites Utilizing The Cooperative Agreement With Axia Cooperative
DISTRICT: All Districts
Recommendation(s)
That the City Council:
1. Approve the Agreement for Professional Services between the City of Moreno Valley and ACCO Engineered Systems, Inc. for heating, ventilation, and air -conditioning and related equipment installation, maintenance and repair; and
2. Authorize the City Man ager, or his designee, to execute the five -year Agreement for Professional Services with ACCO Engineered Systems, Inc. for a total not -to-exceed amount of $3,500,000; and
3. Authorize the City Manager, or his designee, the authority to execute any subsequ ent amendments to the Agreement with ACCO Engineered Systems, Inc, including the
ID: 26-0207 Page 2
authority to authorize associated Purchase Orders and Change Orders in accordance with the Agreement’s terms, subject to the approval of the City Attorney and within the budgetary amounts previously approved by the City Council as part of the adopted and/or amended budget process.
SUMMARY
This report recommends that the City Council approve a five-year agreement with ACCO Engineered Systems, Inc., pursuant to the cooperative agreement under Municipal Code
3.12.260, whereas the City Manager authorizes the use of competitively awarded government contracts, commonly referred to as "piggybacking," without further contracting, solicitation, or formal bidding to buy goods or servi ces, if it benefits the city and follows state law . ACCO will be utilizing Axia Cooperative to provide heating, ventilation, air conditioning , and related equipment installation, maintenance and repair services at city-owned facilities and sites.
DISCUSSION
The Fleet and Facilities Maintenance Division maintains numerous City -owned facilities and operational sites that require reliable heating, ventilation, and air conditioning (HVAC) services to ensure safe and efficient operations.
Staff evaluat ed available procurement options and determined that utilizing the cooperative purchasing agreement with Axia Cooperative provides a cost -effective and efficient method for securing these services while complying with public procurement requirements.
ACCO Engineered Systems Inc. has been identified as a qualified vendor capable of delivering comprehensive HVAC Services . Leveraging the Axia cooperative agreement allows the City to benefit from competitively solicited pricing, reduce administrative procurement time, and ensure access to a vetted and experienced service provider.
The proposed five-year agreement will provide continuity of service, improve equipment reliability, and support the City’s ongoing commitment to safety and security across all City-owned facilities.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
Staff recommend this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does not recommend this alternative.
FISCAL IMPACT
The total not -to-exceed cost of the proposed agreement is $ 3,500,000 over a five -year term.
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Funding for these services are included in the Fiscal Year 2025/26 and 2026/27 Adopted Operating Budget. Funding for future years will be appropriated annually as part of the City’s budget process. No additional General Fund impact is anticipated beyond the approved budget allocations.
The use of the Axia cooperative agreement is expected to provide cost saving s through competitively pre-negotiated pricing and reduce administrative procurement costs. There are no additional long-term liabilities beyond the term of the agreement.
NOTIFICATION
Publication of the Agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Serina Contreras Melissa Walker, P.E.
Senior Management Analyst Public Works Director/City Engineer Concurred By:
Joseph Mattox
Fleet and Facilities Maintenance Division Manager
CITY COUNCIL GOALS
None.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ID: 26-0207 Page 4
Report Approval Details
Document
Title:
STAFFREPORT_PW_FFM_ACCOENGINEEREDSYSTEMISINC_.doc
x
Attachments
:
- ACCO Engineered Systems, Inc.- HVAC Services Agreement_.pdf Final
Approval
Date:
May 27, 2026
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Medina
Felicia London, MPA
Launa Jimenez
Brian Mohan
Patty Rodriguez