Report to City Council
ID: 26-0347 Page 1
TO: Mayor and City Council
Mayor and City Council Acting in its Capacity as
President and Members of the Board of Directors of
the Moreno Valley Community Services District (CSD)
FROM: Felicia London, Chief Financial Officer/City Treasurer
AGENDA DATE: September 1, 2026
TITLE: AWARD OF AN INDEPENDENT CONTRACTOR
AGREEMENT FOR LANDSCAPE AND IRRIGATION
MAINTENANCE SERVICES (LANDSCAPE DISTRICTS -
SOUTH) FUNDED BY PARCEL CHARGES TO
MARIPOSA LANDSCAPES, INC. (REPORT OF:
FINANCIAL AND MANAGEMENT SERVICES)
(DISTRICTS 2, 3, and 4)
TITLE SUMMARY: Landscape and Irrigation Maintenance Services Agreement (South)
DISTRICT: Districts 2, 3, and 4
Recommendation(s)
That the City Council and CSD:
1. Approve and award the Agreement for On -Site and/or Professional Services ("Agreement") to Mariposa Landscapes, Inc., 6232 Santos Diaz St., Irwindale, CA, 91702, to provide professional landscape and irrigation maintenance services; and
2. Authorize the City Manager or their designee to execute the Agreement for On-Site and/or Professional Services with Mariposa Landscapes, Inc. in the amount of $854,587, subject to the approval of the City Attorney, and with the option to extend for up to four (4) additional one-year terms; and
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3. Authorize the City Manager or designee to execute subsequent amendments to the Agreement with Mariposa Landscapes, Inc., including the authority to authorize associated purchase orders in accordance with the Agreement’s terms, subject to the approval of the City Attorney and within the budgetary amounts previously approved by Council as part of the adopted and/or amended budget process; and
4. Approve the issuance of annual purchase orders to Mariposa Landscapes, Inc. as outlined in the Fiscal Impact section.
SUMMARY
This report recommends the award of an Agreement to Mariposa Landscapes, Inc. (the “Contractor”). The Agreement is for landscape and irrigation maintenance services within the City and CSD’s (collectively “City”) landscape maintenance district areas known as “South.” The Agreement is for an initial one-year term with the option to extend for up to four additional one -year terms (five years total) and is subject to an annual inflationary adjustment, for a total not-to-exceed amount of $4,501,366 for five years.
Funding for these services is provided through a parcel charge, real property assessment, or special tax (“parcel charge”) collected as part of the annual property tax bill. The parcel charge is only applied to those properties receiving benefit from the public service and where such property owners have previously approved the charge.
DISCUSSION
The City established landscape maintenance districts to provide financial resources to maintain public landscaping in certain parkways, medians, traffic circles, and open space areas for designated developments throughout the community. Property owners within a landscape maintenance district pay a parcel charge as part of their annual property tax bill. Revenue from the parcel charge funds the cost of providing landscape maintenance services. The funds received from the parcel charge are restricted and can only be used for landscape maintenance services, and only in the area for which they are collected.
Maintenance of the public landscaping is performed by licensed and insured contractors.
The contractors are selected through a competitive Request for Proposal (RFP) process every five years, consistent with the City’s Procurement Procedure.
The RFP was advertised for landscape and irrigation maintenance services on April 30, 2026, using PlanetBids, the City’s electronic bid and vendor management system . Five (5) responses were received before the RFP due date of 2:00 p.m. on May 18, 2026; all were considered complete and responsive.
The RFP requested information on the proposer’s pricing, references from other municipalities/public agencies where similar services have been provided, ability to provide the services, and applicable qualifications and certifications . Based on the evaluation results, staff recommends awarding the Agreement to Mariposa Landscapes, Inc. for landscape and irrigation maintenance services within the City and CSD’s
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(collectively “City”) landscape maintenance district areas known as “South.”
The Agreement will be for an initial one-year term with the option to extend for up to four additional one -year terms (five years total) and is subject to an annual inflationary adjustment. Amendments shall only be entered into , provided they are within the authorized not -to-exceed amount and sufficient funding appropriation approvals have been granted by the City Council.
This action meets Strategic Plan Priorities by managing and maximizing Moreno Valley’s public infrastructure to ensure an excellent quality of life, develop and implement innovative, cost-effective infrastructure maintenance programs, public facilities management strategies, and capital improvement programming and project delivery.
The City Council will take action on this item, acting as both the City Council and the CSD Board.
ALTERNATIVES
1. Approve the Agreement for Landscape and Irrigation Maintenance Services with Mariposa Landscapes, Inc. and related recommended actions as presented in this staff report. Staff recommends this alternative to provide needed maintenance in the City’s landscape districts known as “South.”
2. Do not approve the Agreement. Staff does not recommend this alternative as it would cause delays to the maintenance in the City’s landscape districts known as “South.”
FISCAL IMPACT
Maintenance costs to provide public landscape maintenance services are funded through a property owner-approved parcel charge, which is levied on the property tax bills.
Revenue from the parcel charge can only be used for landscape maintenance services and administrative costs ass ociated with the landscaping in the respective landscape maintenance districts.
Funding is available in the adopted two -year Operating Budget for Fiscal Year 2026/27.
Funding for subsequent fiscal years is subject to the approval of both the City Council and the CSD Board through the budget adoption process. The total agreement amount of $4,501,366 represents the cumulative total over the five -year term of the agreement.
The agreement is structured as an initial one-year term, with the option to renew for up to four additional one -year terms, subject to availability a nd appropriation of funds and approval through the applicable budget process.
The table below reflects the estimated costs for the initial one-year term, with the option to renew up to four additional one-year terms.
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NOTIFICATION
The RFP was posted on the City’s bid portal (PlanetBids) on April 30, 2026.
A total of 297 vendors were notified, and 17 prospective bidders were identified.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Isa Rojas Felicia London
Management Analyst Chief Financial Officer/City Treasurer
Concurred By: Concurred By:
Valerie Arenas Rey Jeremy Bubnick
Special Districts Division Manager Parks & Community Services Director
Concurred By:
Patty Yhuit
Deputy Director Finance (Operations)
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Positive Environment: Create a positive environment for the development of Moreno Valley's future.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
Amount per Year
FY 26/27 854,587$
FY 27/28 871,679$
FY 28/29 897,829$
FY 29/30 924,764$
FY 30/31 952,507$
Total 4,501,366$
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Report Approval Details
Document Title: STAFFREPORT_FMS_AWARD OF LANDSCAPE
MAINTENANCE CONTRACT_ SOUTH.docx
Attachments: - Agreement Landscape.pdf
Final Approval Date: Aug 26, 2026
This report and all of its attachments were approved and signed as outlined below:
No Signature found
Valerie Arenas Rey
No Signature found
Jeremy Bubnick
No Signature found
Patty Yhuit
Anna Chacon
Felicia London, MPA
Launa Jimenez
Brian Mohan
Patty Rodriguez