Report to City Council
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TO: Mayor and City Council
Mayor and City Council Acting in its Capacity as
President and Members of the Board of Directors of
the Moreno Valley Community Services District (CSD)
FROM: Jeremy Bubnick, Parks & Community Services
Director
AGENDA DATE: September 1, 2026
TITLE: AUTHORIZATION TO AWARD A CONTRACT TO
YAMADA ENTERPRISES FOR LIBRARY
FURNISHINGS FOR THE LAKESHORE VILLAGE
BRANCH LIBRARY PROJECT 803 0066 (REPORT OF:
PARKS AND COMMUNITY SERVICES) (DISTRICT 2)
TITLE SUMMARY: Authorization to Award a Contract to Yamada Enterprises for Library Furnishings for the Lakeshore Village Branch Library (Project No. 803 0066)
DISTRICT: District 2
Recommendation(s)
That the City Council and CSD:
1. Approve the Agreement between the City of Moreno Valley and Yamada Enterprises in the amount of $ 225,000 to provide furniture, shelving, and related items necessary to outfit the Lakeshore Village Branch Library, Project No. 803 0066; and
2. Authorize the issuance of a Purchase Order to Yamada Enterprises in an amount not to exceed $ 225,000, necessary for the outfit of the Library when the contract has been signed by all parties; and
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3. Authorize the City Manager, or designee, the authority to execute any subsequent amendments to the Agreement with Yamada Enterprises, including authorizing associated Purchase Orders and Change Orders in accordance with the Agreement's terms, subject to the approval of the City Attorney and within the budgetary amounts previously approved by the City Council as part of the adopted and/or amended budget process; and
4. Approve budget adjustments as set forth in the Fiscal Impact section of this report.
SUMMARY
This report recommends that the City Council approve the Agreement with Yamada Enterprises pursuant to Moreno Valley Municipal Code 3.12.260, which allows the City to utilize competitively awarded government contracts, commonly referred to as “piggybacking,” without further contracting, solicitation, or formal bidding to buy goods or services, if it benefits the city and follows State law.
The City will utilize the California Multiple Award Schedule (CMAS) Cooperative Agreement No. 4 -24-08-1008 to procure the required library furnishings from Yamada Enterprises for the Lakeshore Village Branch Library Project No. 803 0066. Utilizing the CMAS agreement provides the City with an established, competitively awarded procurement vehicle for purchasing the required furnishings in accordance with applicable State law and City purchasing requirements.
DISCUSSION
The City is completing the development of the new Lakeshore Village Branch Library, the third satellite branch Library in the City’s history. As part of the project, the facility must be furnished and equipped with appropriate shelving, furniture, and related items necessary to support library operations and provide a functional, welcoming environment for library patrons and staff. Library furniture has lead times of three to four months.
Therefore, it is important that the City proceed with the procurement of the fu rniture in a timely manner to support the project schedule.
Yamada Enterprises was previously u tilized to furnish the City’s Iris Plaza Library.
Continuing with Yamada will maintain consistency in design, quality, functionality, and appearance across the City’s library facilities. Standardized shelving and furnishings also ensure component compatibility and support future maintenance, replacement, and expansion.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
Staff recommend this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does not recommend this alternative.
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FISCAL IMPACT
The Lakeshore Library Project will be fully funded with Library Development Impact Fee (DIF) Funds (2908). The $175,000 budget adjustment will fund the purchase of furniture, shelving, and related furnishings for the branch. There is no impact to the General Fund.
Description Fund GL Account No. Type
(Rev/Exp)
FY 26/27
Budget
Proposed
Adjustments
FY 26/27
Amended
Budget
Library DIF
(Transfer out)
2908 2908-99-95-92908-903000 Exp 0 $225,000 $225,000
Facilities
Construction
(Transfer in)
3000 3000-99-99-93000-802908 Rev 0 $225,000 $225,000
CIP 3000 3000-50-56-80003-720199
Project: 803 0066-3000-99
Exp $2,071,160 $225,000 $2,246,160
NOTIFICATION
Publication of the Agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Melissa Cortes Jeremy Bubnick
PCS Admin. & Financial Services Division Manager Parks & Community Services Director
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Positive Environment: Create a positive environment for the development of Moreno Valley's future.
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
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Report Approval Details
Document Title: STAFFREPORT_PARKS_YAMADAENTERPRISES.docx Attachments: - Yamada Enterprises Agreement.pdf
Final Approval
Date:
Aug 26, 2026
This report and all of its attachments were approved and signed as outlined below:
Jeremy Bubnick
Anna Chacon
Felicia London, MPA
Launa Jimenez
Brian Mohan
Patty Rodriguez