Agenda packet — Morgan Hill City Council, September 6, 2023 (part 2 of 3)

D_?�uSig� E�velop� ID: FC52828A-8FB4-442B-8D6D-410CEEA04194 discharges, City may cause the cleanup to be performed by others, the costs to be deducted from any monies due or to become due the Contractor.

Protection of Wastewater Treatment Plant
The Contractor shall take all steps necessary and appropriate to prevent adverse effects on wastewater treatment plant processes during the application process.

Notwithstanding the requirement that the active ingredient ,shall not adversely affect wastewater treatment plant processes, if the wastewater treatment plant experiences any reduction in operating efficiency during the execution of the ·contract, the Contractor shall immed,iately suspend all applications, at the direction of the City. The contractor shall continue operations only after problems at the wastewater treatment plant have been corrected, satisfactory to the Wastewater Treatment Plant Operator.

Traffic Control
The Contractor shall be solely responsible for traffic control. The Contractor shall, during all phases of the work, to provide for public-safety and convenience. Root foaming operations will be conducted in such a manner as to cause as little inconvenience as possible to the abutting property owners. Convenient access to driveways, hom:ieS, and buildings along the line of work shall be maintained. Where work is located in high-traffic areas, the Contractor shall place proper traffic warning devices to protect the specific job site and to prevent accidents or personal injury to the public. Work shall be conducted between 7:00 a.m. and 4:00 p.m., Monday through Friday.

Property Damages Caused by the Contractor
Should the Contractor or his employees cause any damage to public or private property, the Contractor shall be required to make repairs immediately. The City may, however, elect to make repairs or replacements of damaged property and deduct the cost of such from moneys due or to become due the Contractor under this contract with the City.

Transportation, Storage, an.d Protection
All materials shall be transported, stored, and protected in accordance with manufac-turer's recommendations and applicable Federal and State guidelines, Liquid chemicals must be packaged in mini-bulk containers that are designed for re-use with dry lock connectors, as part of a closed chemical handling system. Disposable pesticide containers will not be accepted for use on this project.

Reports on Completed Work to be Provided by the Contractor A. Upon invoicing the City, or whenever requested to by the City, the Contractor shall submit reports which show the following information:

1. The report date.

2. The date each given sewer line was treated.

3. Street name for each given sewer line.

4. A description (manhole numbers; house numbers, cross streets, etc_) which will enable the City to accurately identify the exact location of each sewer line.

5. The pipe size for each given sewer line.

6. The len�th (manhole to manhole) for each given sewer line. 15 Updated: January 2021

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DocuSig� Envelop� ID: FC52828A-8FB4-442B-8D6D-41 0CEEA04194 COMPANY NAME: DUKE'S ROOT CONTROL, INC

EXHIBIT B
SCHEDULE OF COMPENSATION· RATES
Sanitary Sewer Chemical Root Control Services
Sewer line chemical root control, including all labor, materials, equipment, travel, and associated costs, shall be paid for at the unit price per linear foot of each size pipe. Unit prices are to be computed per linear foot man hole-to-manhole.

PIPE SIZE UNIT PRICE PER LINEAR ESTIMATED FOOTAGE TOTAL PRICE FOOT
6inch $1.98 14,539 $28,787.22
8inch s1.as 3,668 $7,262.64
10inch $2.17 2,031 $4,401.21
12inch I $2.37 357 $864.09
15inch* . $5.76 0 $0
18inch* $8.28 0 $0
21 inch* $ 10.16 0 $0
24 inch* $13.12 0 $0
* For future pricing Sum Total Price (in $41,321.22
reference only. Please fill in figures)
unit price per linear foot
only on the items in red.
17

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DocuSig� Envelopi: ID: FC52828A-8FB4-442B-8D6D-41 0CEEA04194

EXHIBIT C

SCHEDULE OF PERFORMANCE
Work shall be conducted between 7:00 a.m. and 4:00 p.m., Monday through Friday. 18 Updated: January 2021

Page 183 of 453 ends

DocuSign Envelope ID: FC52828A-8FB4-442B-8D6D-410CEEA04194 Attachment A �
'J:lipe
Date Distance Segment Material fielght' street (fll.11m.eter) ··-
7/18/2017 434.5 4237 Polyvinyl 8 19195 Taylor Ave. Chloride 5/22/2014 10:05 274 6957 Transite Pipe 6 2947 Holiday Cl 8/11/2010 14'.19 274.4 6988 Asbestos 6 BLUE JAY dr. Cemenl 5/,22/2014 9:29 58.3 6958 Transite Pipe 6 17750 Holiday Cl 4/23/2012 9:43 216.6 4759 Asbestos 6 17415 Bluejay Cour. Cement 8/11/2010 12:17 177.9 6996 Asbestos 6 BLUE JAY CT. Cement 712/2012 10:11 355.3 4762 Asbestos 8 17211 Quail Court Cement 1131/2019 9:35 274 7000 Asbestos 6 Quail CL Cement
B/16/2010 15:03 88.2 4866 Asbestos 6 D LIFT STATION Cement 8/412010 12:09 164.7 4869 Asbestos 6 SHADY LANE DR. Cement 10117/2013 10:11 219.3 6595 Transite Pipe 6 17101 Trail Ridge 4/20/2017 127.2 6623 Vitrified Clay 8 307 Via Loma Pipe 9/22/2010 12:00 310.4 5259 Asbestos 6 LORI LANE Cement
6/2012006 10:39 120.9 6954 Vitrified Cla)• 8 JACKSON OAKS DR Pipe 6/30/2014 13:30 83.9 4779 Transite Pipe 6 2490 Oak Hill Ct 6/15/2006 9:00 269 4942 Vitrified Clay 6 CIRCLELN. Pioe 8/29/2008 7:51 393 4940 Vitrified Clay 6 Circle Lane Pipe 5/31/2019 9:50 305.5 6586 Vitrified Clay 6 164 50 Jackson Oaks Pipe Or.
6/6/2019 9:57 295.7 4966 Vitrified Clay 6 16245 Jackson Oaks Or Pioe 7/28/2008 172 4789 Vrtrified Clay 6 Jackson Oaks Drive Pioe 1216/2018 12:31 200.7 4833 Vitrified Clay 6 Oakridge Ln. Pipe 12119/2018 9:29 142.4 4837 Vitrified Clay 6 Oakridge Ln. Pipe 6/6/2019 12:56 224 4838 Vil(ified Clay 6 Oal< Ridge Pioe 1/29/20199:21 190.1 4846 Vitrified Clay 6 Live Oak Ln. Pipe 12117/201812:30 205.8 4794 Vl\rilied Clay 6 Oak Canyon Ln. Pipe 6/9/2006 '9:48 436 4964 Vitrified Clay 6 OAK CANYON DRIVE PIPe 6/24/2017 12:22 372.5 4433 Polyvinyl 6 18430 Castle Ridge Dr Chloride 3/16/2017 13:43 513.8 4445 Clay Tile 6 1115 Theresa In
12/27/2018 13·16 266.2 4394 Vitrified Clay 6 Del Monte Pioe 9/9/2016 12:46 104.5 3693 Vitrified Clay 6 Behind "f'ririg Ave. p,pe 8/6/2013 13:07 398 4454 Clay Tde 6 17975 Monterey Rd
1/1/2009 0:04 83.7 3689 Vitrified Clay 6 Wcentral pjpe
12/28/2018 9: 16 141.1 4393 Vitrified Clay 6 Del Monte P/De 2/27/2018 12:43 234.1 4391 Vitrified Clay 6 Lindo Ln. Pipe 5/612019 12:35 313.4 5478 Vitrified Clay 6 barry Ct. Ploe 9/12/2017 8:35 252.2 5485 Reinforced 8 17890 crest Ave. Plas¼lcPioe Overall
Ratings Upatre!im•MH, Do��amMH1 Roots
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2 E3-D.MH.002 E3-D.MH.003 3
2 E6-B.MH.048 E6-a.MH.007 3
2 E6-8.MH.046 E6-8.MH.047 4
2 ES-B.MH.009 E6-B.MH.048 3
3 E7-C.MH.004 E7-A.MH.004 5
3 E7-C.MH.007 E7-C,MH.008 3
3 E7-C.MH.013 E7-C.MH.014 3
3 E7-C.M_"l.026 E7-C.MH.015 4
3 E7-D.MH.023 E7-D.MH.003 8
2 E7-D.MH.026 E7-D.MH.025 5
3 E7-D.MH.027 E7-0.MH.026 5
2 F3-D.MH,003 F3-D.MH.002 6'
3 F7-A.MH.013 F7-A.MH.014 3
2 F7-B.MH.026 F7-S.MH.025 3
1 F7-B.MH.045 F7-B.MH.044 5
2 F7-D.MH.022 F7-0.MH.012 6
2 G7-B.MH.005 F7-D.MH.023 3
2 F7-D.MH.033 F7-D.MH.034 3
2 F7-0.MH.053 F7-D.MH.054 3
1 F7-D-050 F7-0-049 3
2 F8-A.MH.OD3 F8-A.MH.001 5
2 FB-A.MH.006 FB-A.MH.007 3
2 FB-A.MH.007 FB-A.MH.008 5
2 F8-A.MH.014 FS-A.MH.013 6
2 FB-C.MH.006 F8-C.MH.005 3
2 FB-C.MH.009 FB-C.MH.005 5
2 G3-A.MH.011 G3-A.MH.010 6
2 G3-C.MH.001 GJ-E.MH.032 4
3 G4-A.MH.059 G4-A.MH.060 4
2 H�-8.MH.049 G4·A.MI I.OG4 8
2 G4-A.MH.065 G4-A.MH.066 3
2 G4-B.C0.009 G4-B.MH.009 3
2 G4-A.MH.060 G4-C.MH.002 9
2 G4-C.MH.004 G4-C MH.003 5
2 G4-C.MH.006 G4-C.MH.007 9
3 G4-C.MH,038 G4-C.MH.037 8

Page 184 of 453 ends

DocuSign Envelope ID: FC52828A-8FB4-442B-8D6D-41 0CEEA04194 9112/2017 9:23 45.1 3666 Vitrified Clay 6 340 Wriglit Ave. � G4-C.MH.039 G4-C.MH.038 4 Pioe 1/10/2014 10:10 141.5 3712 Vitrified Clay 6 John Telfer/Claremo'lt 2 196 G4-C.MH.043 3 Pioe 1/15/2014 13:06 82.2 6331 Vitrified Clay 6 7 4 5 Claremont 1 G4-C.MH.055 G4-C,MH.054 9 Ploe 1n/2014 9:00 67.1 3703 Vitrified Clay 6 17730 John Telfer 1 201 G4-C.MH.057 9 Pioe 1/16/2014 10:06 25 6316 VttrtfiedCley 6 17685 Dewitt 1 H4•A.MH.004 G4-C.MH.078 3 Pipe 519/2019 7:57 335.1 6482 Polyvinyl 6 E.2nd St. 2 G4-O,MH.033 G4-D.MH.031 4 Chloride 8/17/2012 8:24 292.4 3731 Vitrified Clay 6 35 East 1st Street 1 G4-D.MH.037 G4•D.MH.036 4 Pioe sm2019 s:20 84.8 3751 Vitrified Clay 6 E 1st St. 2 G4·D.MH.035 G4'D.MH.036 5 Pipe 1/28/2014 12:50 357 4386 Vitrified Claf 12 Central/Del Monte 2 G4-C.MH:001 G4-D.MH.053 6 Ploe 3/14/2013 20:09 251.9 37A0 Vitrified Clay 6 Del Monte/First St 2 154 G4-D.MH.079 6 Pioe 10/16/2018 10:39 44.1 3737 Vitri�ed Clay 6 W2nd 2 246 G-4-D.Ml-1.082 4 Pirie 10/15/2018 9:37 146.8 3738 Vitrified Clay 6 W2nd 2 15 G4-D.MH.082 7 Ploe 9/16/2014 9:53 141 3741 Vitrified Clay 6 165 Nob,Hill 1 G4-D.MH.086 G4-0 .• MH.087 5 Pipe 9/15(2014 12;47 253.1 3746 Clay TIie 6 Nob Hill/Hate 1 G4-D.MH.098 G4-D.MH.095 4 12/10/2012 9:50 120.9 6833 Vitrified Cla; 8 17030 Pine Way 1 G6·AMH.023 GS-A.MH,013 3 Pioe 6/13(2006 12:05 218.1 4938 Vitrifiecl Clay 6 OAKWOOD CT. 3 G7-8.MH.019 G7-8.MH.006 6 Pioe B/25'2008 13:47 102.2 7072 Vitrified Clay 6 Oakwood Court 3 G7-B.MH.012 G7-B.MH.011 5 Pipe 1/10/2014 14:14 176 3717 , Vitrified Clay 6 860 Claremont 1 243 H4-A.MH.003 8 Pice 1/14/2014 14:22 127 3715 Vitrified Ctay 6 17635 Dewitt 1 H4-AMH.006 H4-A.MH.005 4 Pioe 1/16/201410:30 213.4 6317 Vitrified Clay 6 17685 Dewitt 1 G4-C.MH.078 H4-A.MH.005 5 Pipe 10/25/2017 12:10, 67.9 6314 Vrtrlfied Clay 8 Clairmont CL 2 H4-A.MH.007 H4-AMH.006 3 PiPe 2/27/2014 9:42 38.1 6311 Vitrified Clay 6 860 Claremont 1 H4-A.MH.008 H4-A.MH.007 3 Pioe 1/15/2014 10:02 174.6 6313 Vitrified Clay 6 860 Clarecnont 1 H4-A.MH.003 H4-A.MH.008 6 Pipe 9/25/2013 9:32 52.3 3719 Vitrified Clay 6 875 MainAve 2 9 H4-P .. MH.012 3 Pipe 6/2/2016 14:03 190.4 '3711 Vitrffied Clay 6 17265 Dewitt Ave 2 H4-A.MH.030 H4-.A.MH.031 5 Ploe 6/25/2019 14:45 247.5 3762 Vitrified Cl9y 6 John Teller 1 19 H4-A.MH.043 4 Pioe 5/112014 9,01 125.3 6172 \/itrified Clay 6 17145 Dewitt Ave 3 29 H4-A.MH.047 4 Pipe 11(612012 8:37 30.2 6202 Vitrified Clay 6 16910 La Selva 2 H4-C.MH.019 H4-AMH.054 3 Pioe 5/26/2016 i0:12 357.7 6203 Vitrified Clay 6 16940 La Selva 1 H4-A.Mt-l.064 H4-A MH.055 3 Pit>e 11m2012 9:59 232.2 15204 Vitrified Clay 6 530 La-Selva 2 H4-AMH.055 H4-A.MH.069 3 Pioe 1/30/2018 14:15 231.6 3820 Vitrified Clay 6 Del Monte.Ave 2 H4-B.MH.042 H4-B.MH.043 5 1129/201 B 14:08 158,3 3821 Vitrified
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7/312018 8:05 373.9 6251 VttrifiedClay 6 Manor CL 3 H4-B.MH.044 H4-B.MH.046 7 Pioe 8/23/2018 9:05 248.1 6248 Vitrified Clay 6 Spring Ave. 2 H4-B.MH.050 H4·B.MH.049 7 PiPe 6125/2019 12:08 136.7 6247 Vitrified Clay 6 Del Monte 3 H4-B.MH.051 H4-B.MH.0S0 3 Pioe 6125/2019 12:44 103.8 3841 Viliified Clay 6 Del Monte 2 H4-8.MH.052 H4-B.:.IIH.051 6 Pipe 8/14/2018 218.7 6239 Vitrified Clay 10 16730 Barnell Ave 2 H4-B.MH.054 H4·B.MH.052 8 Pipe

Page 185 of 453 ends

DocuSign Envelope ID: FC52828A-8FB4-442B-8D6D-41 0CEEA04194 8/23/2018 12:44 454..4 6239 Reinforced 10 Barnell Ave. 2 H4-B.MH.054 H4-S.Mlt052 9 Concrete 1/26/201813:10 147.9 3840 Concrete 10 Barnell 2 H4-B.MH.055 H4-B.MH.054 7 Pipe (non6/28/2018 8:49 448.3 6213 Vitrified Clay 8 Barnell 1 H4-B.MH.040 H4-B.MH.05S 8 Ploe 4/10/2014 12:44 163.4 6216 Polyvinyl 10 16692 Lone Hill 1 H4-B.MH.060 H4-R MH:056 3 Chloride 4/11/2014 8:49 142.3 6237 Reinforced 10 335 Spring Ave 1 H4-B.MH.066 H4-B.MH.180 4 Plastic Pioe 8/1212014 12:42 73.4 3771 Vitrified Clay 6 John Telfer/W.Dunne 1 23 H4-C.MH.004 9 Ploe Ave 51112012 14:05 66.3 11182 Vitrified Clay 8 18510 Hale Ave 2 F4-C.MH,066 H4-C.MH.048 9 Pipe 3/21/2019 12:03 137.9 3932 Vitri�ed Clay 6 Mast 2 240 H5-C.MH.058 3 Pioe 1/8/2013 10:27 539.3 6459 Vitrified Clay 6 16210 Keith 1 H5-C,Ml:t.032 I5-A.MH.031 8 Pioe 119/2013 9:46 313,7 3947 Vitrified Clay 6 Edmundson/Keith 1 15-AMH.031 15-A:MH.032 9 Pipe 4/10/201812!16 438.5 6449 Asbestos 8 Tennant Ave. 2 15-AMH.005 l!;-A MH.051 3 Cement 4/3012019 8:57 108.3 6068 Vitrified Clay 10 Calle Enrique 3 15-C.MH.036 I5-C.MH.037 4 Pioe 4/30/2019 13:26 413.6 6066 Vitrified Clay 10 La Crosse 4 I5-C.MH.037 15-C.MH.038 7 Pipe 2121/201913:56 "381.9 6062 Vitrified Clay 10 La Crosse. 3 15-C,MH.038 I5-C.MH.039 8 Ploe 3/3/2016 14:18 390.1 5079 Vitrified Cla� 8 880 Encino 1 J4-B.MH.020 J4-B.MH,019 7 Pioe 3/3/2016 13:37 126.9 4112 Vilrified Clay 8 890 Encino 1 J4-B.MH.021 J4-B.MH.020 8 Pipe 1/20/2016 12:20 155 4103 Clay Tile 6 La Alameda/Alamo 1 J5-AMH.047 J5-AMH.053 6 '.1115/2019 10:29 192.8 4113 Vitrified Clay 6 Ruble Dr. 2 97 JS-A.MH.062 5 Pioe 2/25/2016 13:28 321.3 4191 Vitrified Clay 8 15415 La Alameda 1 JS-A.MH.061 JS-A.MH.062 5 Pipe 2/2512016 13:50 397,6 4190 Vitrified Clay 8 15415 le Alameda 2 J5-A,MH.062 J5-A.MH.063 5 PfDe 5115/2013 13:50 276.4 4159 Clay Tile 6 14530 Atherton 3 K5-B.MH.001 J5-D.MH.020 3

Page 186 of 453 ends

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Page 212 of 453 ends

DocuSign Envelope ID: FC52828A-8FB4-442B-8D6D-410CEEA04194 COMPANY NAME: DUKE'S ROOT CONTROL, INC
REVISED EXHIBIT B DATED JANUARY 12, 2022

SCHEDULE OF COMPENSATION RATES
Sanitary Sewer Chemical Root Control Services
Sewer line chemical root control, including all labor, materials, equipment, travel, and associated costs, shall be paid for at the unit price per linear foot of each size pipe. Unit prices are to be computed per linear foot manhole-to-manhole.

PIPE SIZE UNIT PRICE PER LINEAR ESTIMATED FOOTAGE TOTAL PRICE FOOT
·-
6inch S 1.sa 18,104 $35,845.92
8inch S1.sa 3,668 $7,262.64
10inch $2.17 2,031 $4,407.27
12inch $2_37 357 Saa4.09
15 inch* Ss.76 0 $0
18 inch* Ss.2s 0 $0
21 inch*
. $10.16 0 $0
24inch* S 13.12 0 $0
* For future pricing Sum Total Price (in $48,379.92
reference only. Please fill in figures)
unit price per linear foot
only on the items in red.
--
17

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8 CITY COUNCIL STAFF REPORT
MEETING DATE: September 6, 2023
PREPARED BY:

Joey Dinh, Associate Planner
APPROVED BY: City Manager

APPROVE OBJECTIVE DEVELOPMENT STANDARD WAIVERS FOR
THE EDES-ALCINI: AFFORDABLE HOUSING PROJECT AT EDES

COURT AND MONTEREY ROAD

RECOMMENDATION(S)
Adopt Resolution approving the request for waivers for the Edes-Alcini project.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Preserving and Cultivating Public Trust
Advancing Regional Initiatives
2022-2023 Strategic Priorities
Affordable Housing and Homelessness
Guiding Documents
Morgan Hill 2035 General Plan
REPORT NARRATIVE:

TTLC Morgan Hill - Edes, LLC has applied for a Design Permit and Tentative Subdivision Map for the development of a 21-unit townhome-style condominium development to be developed on 1.1-acre parcel located west of the intersection of Edes Court and Monterey Road (APN 767-18-046). This is a for-sale condominium development that is proposing a residential density of 19.1 dwelling units per acre. The property is designated as Mixed-Use Flex by the General Plan which allows a residential density of 7-24 units per acre. This project is not requesting a density bonus; however, projects that include a certain level of affordable housing are entitled under Density Bonus law to receive concessions based on the number of affordable units and level of affordability provided within the project and an unlimited amount of waivers – the law does not require an actual increase in density. The project is committing to provide 15 percent of the units to be restricted for-sale to qualified buyers with moderate incomes (3 moderate income) and paying for the remaining factional unit with an in-lieu fee. In doing so, the project would be eligible for a density bonus under California Density Bonus Law (DBL) per Government Code Section 65915[b] and Section 65915[f]. By meeting the eligibility requirements of DBL, the project would qualify for one incentive or concession and an unlimited amount of waivers or reductions of

Page 214 of 453 ends

8 development standards that could have the effect of preventing the project from constructing at its allowed density. A complete list of requested waivers has been provided (Attachment 2).

BACKGROUND:

Under State law, projects that include certain levels of affordable housing are entitled to receive concessions and waivers based on the number of affordable units and level of affordability provided within the project. The Edes - TTLC Morgan Hill project includes 21 townhome-style condominium homes located on the west side of the Edes Court and Monterey Road intersection. As proposed, the project includes fifteen percent (15%) affordable units for persons and families of moderate income and is consistent with the General Plan. Government Code Section 65915(b)(1)(A) requires the City to grant one incentive or concession and an unlimited amount of waivers for projects that include at least ten percent (10%) affordable units, unless specific written findings described below are made by the City. Concessions and waivers must be approved, even if the project is not requesting an increase in density. Waivers are a form of assistance under State law, separate from incentives/concessions. A waiver is a reduction or modification of any “development standards” and other regulations when those requirements potentially make the construction of the project physically infeasible, if not approved. The developer must provide written documentation to justify why the waiver(s) is needed to construct the project. Unlike concessions and incentives, there is no limit to the number of waivers an applicant can request and applicants are entitled to a waiver of any and all development standards that would physically preclude the development at the density permitted and with the incentive(s) granted. [Gov. Code §65915(e)(1) and §65915(e)(2)] “Development standards” include a site or construction condition, including, but not limited to, a height limitation, a setback requirement, a floor area ratio, an onsite openspace requirement, or a parking ratio that applies to a residential development pursuant to any ordinance, general plan element, specific plan, charter, or other local condition, law, policy, resolution, or regulation. [Gov. Code §65915(o)(1)]. This project is entitled to unlimited waivers and is requesting six waivers.

Waiver Request
Waiver: Reduction in Minimum Front Setback. TTLC is requesting a waiver or reduction in the front setback requirements applicable in the Mixed Use Flex (MU-F) zone from 15 to 10 feet. This waiver is necessary because application of a 15 foot front setback requirement would physically prevent the project from being built at its permitted density.

The Mixed Use Flex (MU-F) zone district requires a minimum of 15 feet front setback.

The project is requesting a minimum of 10 feet front setback. The fronts of the proposed residential buildings will be approximately 11.5 feet from the front setback line.

Waiver: Reduction in Minimum Rear Setback. TTLC is requesting a waiver or reduction in the rear setback requirement applicable in the MU-F zone from 20 to 15 feet. This waiver is necessary because application of a 20 foot front setback requirement would physically prevent the project from being built at its permitted density.

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8 The Mixed Use Flex (MU-F) zone district requires a minimum of 20 feet rear setback.

The project is requesting a minimum of 15 feet rear setback. The rear of the proposed residential buildings will be approximately 17 feet from the rear setback line.

Waiver: On-Site Recreational Amenities. TTLC is requesting a waiver or reduction in the requirements related to on-site recreational amenities (GP Policy CNF-11.10). The proposed project will provide one Tier 1 amenity (park benches). However, no Tier 2 amenities could be accommodated without losing units.

The City's Residential Development Design and Development Standards requires two Tier 1 amenities and two Tier 2 amenities for projects that are proposing 16-50 units.

The project will provide one Tier 1 amenity: park benches.

Waiver: Planted Parkway. A 5-foot wide planted parkway does not fit within the City’s existing right-of-way for Edes Court, and therefore will not be provided and TTLC is seeking a waiver of this requirement.

The project will construct attached sidewalks along the project's frontage along Edes Court, which currently does not have any sidewalks in the immediate vicinity.

Waiver: Ponding Basin. TTLC requests a waiver pursuant to the protections of the DBL, as application of the requirement will both have the effect of physically precluding the construction of the project at the allowed density (e.g. waiver standard) and will also directly result in identifiable and actual cost increases that will prevent TTLC from providing for affordable housing costs. (Gov. Code §§ 65915(b)(1), (d)(1), (e)(1), k)).

Stormwater runoff from the building’s downspouts will be directed into bioretention areas or onto alleys draining directly to permeable pavement prior to discharging into the existing storm drain system in Edes Court. The proposed storm drain system consists of perforated pipes in bioretention areas and under the pervious paver system, landscape area drains, and 12-inch storm drain pipes. In addition, the proposed project would be required to comply with all state and local water quality regulations, which would ensure that significant impacts related to water quality would not occur. The proposed project is requesting a waiver under DBL to the City's Storm Drain Design Standard related to ponding basins since there is not enough room on-site for a detention basin without affecting the project's ability to build at its allowed General Plan density and resulting in cost increases in providing for affordable housing. However, stormwater runoff associated with the site would be required to comply with the Central Coast Regional Water Quality Control Board (CCRWQCB) standards. The applicant has also provided Flood Impact and Project Runoff Studies prepared by Schaaf and Wheeler that demonstrate the project will not have a significant impact on West Little Llagas Creek nor significantly impact the flood risk in the region during a 100-year storm event. The amount of impervious area generated by the project will increase by 0.33 percent, which is considered negligible and is not expected to affect peak flows into the groundwater subbasin and nearby West Little Llagas Creek.

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8 Waiver: Reduced Parking Requirements. TTLC requests application of the reduced parking requirements under the DBL at the ratios and with no guest parking provided.

The project will provide two covered parking spaces in each unit's attached garage.

However, due to the requirement of maintaining 26-foot-wide roads for onsite circulation of emergency vehicles such as firetrucks, there would be no additional room on-site to provide for guest parking without reducing the number of units.

Can the Agency Deny a Concession/Incentive or Waiver?
Yes. Nothing in the DBL requires a local government to grant an incentive or waiver that will potentially result in a specific, adverse impact upon public health, safety, the environment or on any property listed in the California Register of Historic Resources. [Gov. Code §65915(d)(1) and §65915(e)(1)]
How Do You Determine Physical Infeasibility? Waiver requests must be accompanied by sufficient documentation to demonstrate that the usual development standards would physically preclude development of the project with a density bonus. Furthermore, while the developer must justify the need for a waiver, a pro-forma (or other similar analysis) is not required. An example of sufficient documentation is a written explanation of the requested waiver(s) and a waiver exhibit showing the developable envelope remaining once all development standards are met. [Gov. Code §65915(a)(2)]. This has been provided as Attachment 2.

Under Government Code 65915(e)(1) the city shall grant the concession or incentive requested by the applicant unless the city, county, or city and county makes a written finding, based upon substantial evidence, of any of the following:
(A) The waiver would have a specific, adverse impact, as defined in paragraph (2) of subdivision (d) of Section 65589.5, upon health or safety, and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact. (B) The waiver would have an adverse impact on any real property that is listed in the California Register of Historical Resources.
(C) The waiver would be contrary to state or federal law.

Staff is unable to make any of these findings for this project.

Next steps for the project include administrative review of the Design Permit by the Development Services Director and a public hearing at the Planning Commission on September 12, 2023 to consider the Tentative Subdivision Map.

COMMUNITY ENGAGEMENT:

The proposed project was publicly noticed (mailing to property owners within 300 feet of the project and newspaper legal noticing) for the minimum 10-day period and a sign was posted on the project pursuant to the Planning Division requirements.

Page 217 of 453 ends

8 ALTERNATIVE ACTIONS:

Council may find the project to not be consistent with Government Code Section 65915(e)(1).

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

In 2002, there was a General Plan Amendment application (GPA 02-06) to request the property's General Plan designation be changed from General Commercial to MultiFamily Medium for the development of 23-units. However, the application was withdrawn shortly after filing.

In 2005, a Conditional Use Permit (UP 05-10) was applied for the development of a Buddhist meditation center. This application was also withdrawn shortly after filing.

In 2016, City Council approved Resolution 16-128 which adopted the "Morgan Hill 2035 General Plan."
In 2018, City Council adopted Ordinance 2277, which approved a comprehensive update to the City's Zoning Ordinance and included an amendment to the City's official zoning map consistent with the Morgan Hill 2035 General Plan. Both of these actions effectively changed the General Plan designation and zoning of the property to Mixed Use Flex.

In August 2021, the applicant applied for a Preliminary Application under Senate Bill 330 - Housing Crisis Act (SB330).

FISCAL AND RESOURCE IMPACT:

Review costs for this project are paid for from development processing fees.

CEQA (California Environmental Quality Act):

A Modified Initial Study pursuant to CEQA Guidelines Section 15183 was prepared to identify and analyze potential environmental impacts of the proposed project. As demonstrated throughout this Initial Study, the proposed project qualifies for exemption under CEQA Guidelines Section 15332, Class 32 In-Fill Development. The proposed project is not subject to any of the exceptions set forth in Section 15300.2 of the CEQA Guidelines including the criteria set forth in Sections 15332(a) through 15532(e). In addition, the checklist portion of this Modified Initial Study demonstrates that the proposed project would not result in a significant impact that is peculiar to the project or the project site, was not identified as a significant effect in the General Plan EIR, or would have a more severe adverse impact than discussed in the General Plan EIR; thus, eliminating the requirement for further environmental review. The Development Services Director has concluded that the project proposed for Edes -Alcini (TTLC Morgan Hill) is categorically exempt pursuant to Section 15332 of the CEQA Guidelines for In-Fill Development.

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RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MORGAN HILL APPROVING SIX DEVELOPMENT
STANDARD WAIVERS FOR THE 21-UNIT EDES-ALCINI

PROJECT CONTAINING FIFTEEN PERCENT

AFFORDABLE UNITS LOCATED WEST OF THE

INTERSECTION OF EDES COURT AND MONTEREY
ROAD (APN 767-18-046).

WHEREAS, TTLC Morgan Hill – Edes, LLC submitted an application for the Edes – TTLC Morgan Hill (Project) a 21-unit residential development project consisting of attached townhome-style condominiums.

WHEREAS, TTLC Morgan Hill – Edes, LLC has requested six waivers for the housing development.

WHEREAS, the Project is a market rate housing development that includes 15 percent of the units to be restricted for-sale to qualified buyers with moderate incomes (3 moderate income).

WHEREAS, pursuant to Government Code Section 65915(d)(2)(A), at least 10 percent of the total units will be available to persons and families of moderate income in a common interest development and therefore, is allowed one concession and unlimited waivers.

WHEREAS, pursuant to the findings required by Government Code Section 65915(e)(l), the city shall grant the waiver requested by the applicant unless the city, county, or city and county makes a written finding, based upon substantial evidence, of any of the following:

This subdivision shall not be interpreted to require a local government to waive or reduce development standards if the waiver or reduction would have a specific, adverse impact, as defined in paragraph (2) of subdivision (d) of Section 65589.5, upon health or safety, and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact. This subdivision shall not be interpreted to require a local government to waive or reduce development standards that would have an adverse impact on any real property that is listed in the California Register of Historical Resources, or to grant any waiver or reduction that would be contrary to state or federal law.

WHEREAS, the proposed project will provide a public benefit of a minimum of fifteen percent of affordable units, for persons and families of moderate income, incorporated within the Edes-Alcini project located at west of the intersection of Edes Court and Monterey Road and identified by Assessor's Parcel No. 767-18-046.

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City of Morgan Hill
Resolution No. 23-xx

Page 2 of 2 ends

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MORGAN HILL r 1 DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

Section 1. The City Council does hereby find that the foregoing recitals are true and correct.

Section 2. The project is consistent with the Zoning Ordinance and General Plan.

Section 3. The project is eligible for the proposed waivers per the Municipal Code Section

18.48.030 and 18.48.050 within the Municipal Code.

Section 4. The City Council of the City of Morgan Hill hereby approves the waiver request for the Edes – TTLC Morgan Hill project.

Section 5. Thisresolution shall take effect immediately upon adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Morgan Hill at a regular meeting held on the 6
th day of September 2023 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED: ATTEST:
___________________________________ _______________________________ MARK TURNER, Mayor MICHELLE BIGELOW, City Clerk

CERTIFICATION
I, Michelle Bigelow, City Clerk of the City of Morgan Hill, California, do hereby certify that the foregoing is a true and correct copy of Resolution No. 23-XXX, adopted by the City Council at a regular meeting held on September 6, 2023.

WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL.

DATE: _____________________ ___________________________________ MICHELLE BIGELOW, City Clerk
J

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TRLI-57605\2800617.1

EXHIBIT A
DBL Concessions, Waivers, and Reductions in Parking Standards As of August 16, 2023
TTLC is seeking the following concessions, waivers, and parking reductions, and reserves the right to provide additional information supporting these requests prior to and during the City’s hearings to consider approval of the Project.
o Waiver: Reduction in Minimum Front Setback. TTLC is requesting a waiver or reduction in the front setback requirements applicable in the Mixed Use Flex (MU-F) zone from 15 to 10 feet. This waiver is necessary because application of a 15 foot front setback requirement would physically prevent the project from being built at its permitted density. o Waiver: Reduction in Minimum Rear Setback. TTLC is requesting a waiver or reduction in the rear setback requirement applicable in the MU-F zone from 20 to 15 feet. This waiver is necessary because application of a 20 foot front setback requirement would physically prevent the project from being built at its permitted density. o Waiver: On-Site Recreational Amenities. TTLC is requesting a waiver or reduction in the requirements related to on-site recreational amenities (GP Policy CNF-11.10) as further described in Exhibit B.
o Waiver: Planted Parkway. A 5-foot wide planted parkway does not fit within the City’s existing right-of-way for Edes Court, and therefore will not be provided and TTLC is seeking a waiver of this requirement.

o Waiver: Ponding Basin. If the City continues to assert that an on-site ponding basin is required, (despite Valley Water’s concurrence with Shaaf & Wheeler’s analysis and despite TTLC’s July 21 letter explaining no detention basin is required), TTLC requests a waiver pursuant to the protections of the DBL, as application of the requirement will have the effect of physically precluding the construction of the project at the allowed density. o Waiver - Reduced Parking Requirements: TTLC requests application of the reduced parking requirements under the DBL at the ratios and with no guest parking provided, as explained in Exhibit B.

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TRLI-57605\2800617.1

EXHIBIT B
Conformance with City of Morgan Hill
RESIDENTIAL DESIGN AND DEVELOPMENT STANDARDS1
Updated 6-20-2023
Regulations Standard Proposed Project

INCLUSIONARY HOUSING AND ACCESSORY DWELLING UNITS

1. Inclusionary Housing For-Sale Project Outside
DTSP Area - 15%
moderate-income
Project complies.

2. ADU Requirements N/A N/A Project does not propose
inclusion of ADUs

SITE PLANNING

3. Zoning Compliance
Mixed Use Flex (MU-F) Zoning District Standards – Table 18.22-2 of Mun. Code Site Requirements
Lot Area, Min. 6,000 sq. ft. 6,000 sq. ft.

Lot Width, Min. 60 ft. 60 ft.

Lot Depth, Min. 100 ft. 100 ft.

Floor Area Ratio, Max. 0.5 N/A
Residential Density 7-24 du/ac 19.1 du/ac
Building Coverage, Max. 50% 50%
Structure Requirements
Front Setback Min. 15 ft2
Max. None
10 ft.

Rear Setback, Min. 20 ft. 15 ft.

Interior Side Setback, Min. 5 ft. 5 ft.

Street Side Setback, Min.
(Public)
10 ft. 10 ft.

Height, Max 35 ft.
45 ft. with 10 ft. devoted
to roof element
39 ft. 9 in.

Eave Height – 29 ft. 7 in.

Roof Element – 10 ft. 2 inches
1 https://www.morgan-hill.ca.gov/DocumentCenter/View/35912/Residential-Development-Design-andDevelopment-Standards--Adopted-12182019-CC-Reso-19-065 2 Residential porches and similar entry features may project five feet into the front setback. (MHMC, Table

18.22-3, FN 2.)

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TRLI-57605\2800617.1

4. Orientation to an Existing Street
For residential buildings adjacent to a collector or
arterial street, the primary entrance of homes (front
door) is located along the street unless sound walls are installed. (GP Policy CNF-11.18)
Project complies. The
proposed building fronting on
Edes Street will orient the
primary entrance of the town
homes to the street.

5. Intersection Sight Distance/Clear Vision Triangle.

For projects located adjacent to pedestrian crossings
or street intersections, a “Clear Vision Triangle” (see figure below) is provided to comply with the City’s
Municipal Code Section 18.92.080, Intersection Sight
Distance. [. . .]
Not applicable to Project Site.

6. Sound Walls
An Acoustical Analysis shall be provided to
demonstrate need for noise impact mitigation. Site
planning and design techniques shall be utilized to
minimize the use of sound walls. Sound wall is allowed
if required to meet noise standards and applicant has
demonstrated that other forms of mitigation are not
available as described herein. [. . .]
(GP Policy CNF-8.14, SSI-8.9, 9.2, 9.3, 9.4, 9.6, and 9.7) Noise Study is included in
submittal package.

7. Agricultural Buffer
If the project is located adjacent to an active
agricultural use, an open space easement has been
provided to buffer between the active agricultural use
that are adjacent to the proposed project and new
development. [. . .]
Not applicable.

8. On-Site Recreational Amenities. The project has provided on-site recreational amenities to serve residents. (GP Policy CNF-11.10)
Project Size 16 to 50 units:

Tier 1: 2
Tier 2: 2
Tier 3: 0
Project provides one Tier 1
amenity (benches), and no Tier
2 amenities.

Requesting waiver. Seeking
waiver of, or reduction in, the
amenity requirements. The
City’s requirement that the
Project provide 26’ wide fire
lanes reduced the common
area size and Tier 2 amenities
cannot be accommodated
without losing units.

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TRLI-57605\2800617.1

9. Water Conservation in Landscaping.

The project has provided landscape and irrigation
plans demonstrating compliance with Morgan Hill
Municipal Code Chapter 18.148 (Water Conservation
in Landscaping). (GP Policies NRE-6.6 and NRE-7.3)
Irrigation Details shown on
Sheets L-7.1-L7.3

10. Landscaping Plan
The Project is required to provide detailed landscape
plans in compliance with Section 18.64.040 of the
Morgan Hill Municipal Code. Landscape plans must
demonstrate compliance with Section 18.64.060
(General landscape requirements) of the Morgan Hill
Municipal Code. Pursuant to Morgan Hill Municipal
Code section 18.64.050. [. . .]
Landscape Plan L-1.2

11. Wildland-Urban Interface Fire Area.

New developments and projects proposed within a
locally adopted Wildland-Urban Interface Fire Area
shall include a plan for the protection of the
community from any unreasonable risks associated
with the effects of wildland and urban fires.

Not applicable.

12. Trees
The project has identified all trees to be removed on
the project landscape plan and/or grading plan, has
proposed a two-to-one ratio of replacement trees, and
has applied for the required Tree Removal Permit in
accordance with Chapter 12.32 of the Morgan Hill
Municipal Code. All replacement trees must comply
with the City’s Master Street Tree Plan adopted by City Council on March 6, 2019.

See enclosed Preliminary
Arborist Report by
HortScience | Bartlett
Consulting.

13. Usable Private and Common Open Space
Each lot must include a private open space area, such as a private yard, porch balcony, roof garden, or patio. Private open space must be contiguous to the unit it serves and accessible and visible from the living area of the unit. Private open space must be open air. Private open space cannot be covered by a roof by more than 50 percent of the area; however, balconies can have up to 100 percent ceiling coverage.

Single Family Attached -
Private Open Space
1,440-1920 sq. ft. Lot =
60 sq. ft./unit3
Project complies.

Plan 1 – 47 sq. ft. deck
32 sq. ft. porch
Plan 2 – 66 sq. ft. deck
3 Private open space per unit may be reduced by up to 25 percent if off-set by the equivalent increase in common open space with amenities.

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TRLI-57605\2800617.1
Single Family Attached -
Common Open Space 1,440-1920 sq. ft. Lot =
140 sq. ft. /unit
Project complies.
3,484 S.F. provided
(165.8 sq. ft. / unit)

PARKING IMPROVEMENTS

14. Required On-Site Parking Spaces: The project complies with the parking requirements specified in Section 18.72.030 of the Morgan Hill Municipal Code.4 Single-Family Dwellings,
Attached and Detached
2 covered spaces/unit 2 covered spaces/unit (42
spaces)
Guest Parking for Single
Family Dwellings
1 per 4 units (5)5 0 spaces proposed
Parking Reduction. The
City’s requirement for a 26’
wide fire lane does not leave
space for guest parking. DBL
parking reduction allows
developer to seek a ratio that
does not exceed 1.5 spaces per
3 bedroom unit, inclusive of
guest parking.

ADA Parking As required by Title 24 N/A because all parking spaces will be assigned to units.

15. Parking Design and Development Standards: The project complies with the parking design and development standards specified in Section 18.72.060 of the Morgan Hill Municipal Code.

Garage Spaces Min. of 10 ft. wide x 20 ft.
long
10 ft. x 20 ft.

General Spaces 9 ft. wide x 18 ft. long Not applicable, no guest stalls proposed.

Driveway Width for
Residential Uses
18 ft. at street entrance
for two-way driveways
26 ft. – At street entrance and
throughout the site.
16 ft. – Individual Building
Driveways
Parking Aisle Width 25 ft. for 90 degree stalls N.A. no guest parking proposed.

16. Parking Lot Layout: For multi-family projects,
the parking for the project is dispersed throughout the Not Applicable. Single family
attached development.
4 MHMC, § 18.72-2.
5 “In determining the number of required parking, fractions of spaces over one-half shall be rounded up to the next whole number.” (MHMC, § 18.72.030(D)(4).)

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TRLI-57605\2800617.1
project in smaller segmented parking areas, rather
than the creation of a large parking lot. Parking is
located interior to or at the back of the site where it is not visible to the street.

17. Bicycle Parking and Storage: All multi-family
developments of five units or more are required to
provided bicycle parking in compliance with Section

18.72.080 of the Morgan Hill Municipal Code.

Not Applicable. Single family
attached development.

18. Exterior Parking Lot Lighting: For projects with
more than six parking spaces, detailed lighting
information is provided in compliance with Section

18.72.060.G of the Morgan Hill Municipal Code. Lights
shall use cut-off shields and be downward directed.

Not Applicable. Project will
have covered garages for
resident parking and only 6
guest spaces.

19. Parking Area Landscaping: Projects with six or
more parking spaces must demonstrate compliance
with the parking lot screening and parking lot
landscaping requirements specified in Sections

18.72.060.I (Parking design) and 18.72.070 (Parking
lot landscaping) of the Morgan Hill Municipal Code.

Not Applicable.

Project will have covered
garages for resident parking
and 5 guest spaces.

20. Pedestrian Access: Parking lots with more than
thirty parking spaces shall include a pedestrian
walkway in compliance with ADA requirements
specified in Section 18.72.060.H of the Morgan Hill
Municipal Code.

Not Applicable. Project will
have covered garages for
resident parking and only 6
guest spaces.

21. Electric Vehicle Charging Stations: Parking lots
with more than twenty-five parking spaces shall
incorporate electric vehicle charging stations in
compliance with Section 18.72.040.C of the Morgan
Hill Municipal Code.

Not Applicable. Project will
have covered garages for
resident parking and only 6
guest spaces.

ARCHITECTURAL DESIGN FEATURES

22. Front Porches: 50 percent of homes facing a
street or common interior courtyard include a front
porch on the ground floor with a minimum size of 6
feet by 5 feet.

Project will comply.

23. Balconies: 25 percent of homes facing a street,
alley or common interior courtyard include a balcony
overlooking a common area with a minimum size of 6
feet by 4 feet.

Project will comply.

24. Fences. All fences and walls designed for
screening purposes shall be of solid material. Chain
link or chain link with slats is not permitted.

Project complies.

25. 360 Degree Architecture: The project includes
two of the following details: Windows, shutters,
awnings, bay windows, trellis features, texture
Project complies. See site plan.

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TRLI-57605\2800617.1
variations, stone, brick or other material
enhancements. All facades (sides and rear) must have
the level of detail, and materials incorporating at a
minimum of two elements of the front façade. There
shall be no blank walls. (GP Policy CNF-11.16)

26. Exterior Treatments and Materials: At least two
materials shall be used on any building facade, in
addition to glazing and railings. Any one material must comprise at least 20% of any building facade,
excluding windows and railings. A change in material
must be offset by a minimum of six inches in depth.

Exterior finish materials should be chosen and applied
to not appear artificial as in the case of brick veneer applied on a single building face so that it is obviously 1⁄4 inch thick when viewed from the side, or in the
case of a trellis made of 2 inch x 2 inch or 2 inch x 4 inch members. Veneers are required to turn corners,
avoiding exposed edges.

Project will comply.

27. Roof line Variation for three or more units:

Roofs have been designed to incorporate a minimum of
two varying roof heights or types (hip, gable, shed, flat, etc.)
Project complies, see site plan.

28. Height and Project Massing: Project design
minimizes bulk of the buildings by limiting building
length, or designing buildings with the following
special features to break up building bulk, including:
a. Changes in roof form and height; and,
b. Major full-height recesses (At least 10 feet deep
for multi-family projects and three feet deep for
single-family attached projects) along the length of
the building that successfully break the building
into smaller discrete masses.
(General Plan Policy CNF 11.22)
This standard contains
elements that are discretionary
and not based on objective
criteria.

The Project does minimize
building length.

29. Separate Structures-Attached Projects: Large
projects shall be divided into separate structures. The maximum number of units per structure is as follows:
a. Single-family Attached: 7 units maximum per
structure
(General Plan Policy CNF 11.22) 100 percent
affordable projects are exempt from this requirement
Project complies. Buildings
include 3 units per structure.

30. Building Colors: The project has provided a
sample color palette of complimentary colors
compatible with surrounding neighborhood. The
number of colors appearing on any building exterior is
Proposed colors provided on
site plan, Sheet A06, and will
be limited to four. Fluorescent

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TRLI-57605\2800617.1
limited to no more than four colors or tones of the
same color, including trim and accent colors.
a. The use of fluorescent or neon colors is
prohibited.
or neon colors will be
excluded.

The portion of this standard
requiring “complimentary
colors . . .” is discretionary and
not based on objective criteria
and therefore does not apply.

31. Window Design. The window recesses, trim and
other window elements have been designed to be
substantial in depth to create shadows. The project
incorporates at least one of the following window
features throughout the project:
a. Minimum depth of at least 1 1/2 inches from
glass to exterior of trim;
b. Minimum depth of at least six inches from glass
to wall edge around windows if there is no trim
(this is only appropriate for certain architectural
styles such as Spanish Revival or Modern); or,
c. Decorative trim elements that add detail and
articulation, such as window surrounds with at
least a two-inch depth. They must be designed as
an integral part of the design.

Project will comply.

32. Glazing: Mirrored glass is prohibited in order to
minimize off-site glare and maximize transparency.

Project will comply.

33. Exterior Lighting and Illumination: Wallmounted lights or bollards shall be provided for security purposes. Lights shall be directed down and
shielded to avoid glare impacts. The project has
demonstrated compliance by submittal of a
photometric plan and fixture details.

Project will comply.

34. Equipment Screening: All exterior mechanical
and electrical equipment shall be screened or
incorporated into the design of buildings so as not to
be visible from the public-right-of-way, common areas,
or contained within an enclosed structure. Equipment
to be screened includes, but is not limited to, all roof mounted equipment, air conditioners, heaters, utility
meters, cable equipment, telephone entry boxes,
backflow preventions, irrigation control valves,
electrical transformers, pull boxes, and all ducting for air conditioning, heating, and blower systems.

Screening materials shall be consistent with the
exterior colors and materials of the building, and
equipment enclosures have been screened with
Project will comply.

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TRLI-57605\2800617.1
landscaping. Chain link fencing with wood inserts shall not be used to screen equipment.

35. Residential Parking Garages: The project is
designed to reduce the prominence of garage doors
through one or more of the following strategies:
a. Locate the garage door behind the front porch
and/or living space, relative to the front lot line;
b. Design the second floor to overhang beyond the
garage door;
c. Locate the garage to the side or rear of building
rather than at the center; or
d. For garages with three or more non-tandem
parked cars, the area of the front wall(s) of
garage(s) shall not be more than 25 percent of the
cumulative exterior front walls of two story single
family residential building; no more than 50
percent of the cumulative exterior front walls of a
one story single-family residential building; and at
least one front wall of the a three car garage must
be separated from the remaining garage front wall
by at least two feet.
(GP Policy CNF-11.19)
Project will comply.

36. Garage Door Design: The garage doors proposed
within the project feature windows or other
architectural design features consistent with the main
dwelling, approved by the Development Services
Director or designee.

Project will comply.

37. Driveway/Vehicle Pavement: For detached
single-family projects, paved areas and hard surface
for vehicle access and parking does not occupy more
than 50 percent of the front and street-side setback
area.

Project is composed of
attached townhomes. This
standard does not apply.

38. Pavement Design: The project has incorporated
decorative, pervious paving into paved and landscaped
areas by 10 percent to reduce the visual impact of
paved surfaces. Decorative paving includes: brick,
stamped colored concrete, stone blocks or pavers,
interlocking colored pavers, grasscrete, and other
comparable materials. Priority locations for decorative paving may include the following:
a. The first 20 feet of the driveway closest to the
street;
b. A four-foot wide pedestrian path along the
length of the driveway, if no sidewalk is provided;
Project will comply.

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TRLI-57605\2800617.1
c. Parking maneuvering areas;
d. Parking aprons; and
e. Parking areas or fire turnarounds that can also
occasionally function as outdoor courtyards.

39. Multi-family Roof Form: The roof element of the
multi-family project is designed such that no more
than two side-by-side units are covered by one
unarticulated roof. [. . .]
Not Applicable. Proposed
project is an attached single
family townhome
development.

40. Massing for three story buildings or taller:

Buildings three stories or taller shall have major
massing breaks at least every 100 feet along any street frontage, adjacent public park, publicly accessible
outdoor space, or designated open space, through the
use of varying setbacks and/or building entries. Major
breaks shall be a minimum of 30 inches deep and four
feet wide and extend the full height of the building.

Not applicable, buildings
proposed are less than 100’
long.

41. Distinct material changes for three story
buildings or taller: Buildings three stories or taller
must provide a ground floor elevation that is
distinctive from the upper stories by providing a
material change between the first floor and upper
floors along at least 75% of the building façade with
frontage upon a street, adjacent public park or public
open space.

Project will comply.

42. Trash Enclosure, Solid Waste and Recyclable
Materials: Detailed enclosure plans are required for
multi-family, new construction and alteration projects, and comply with the following:
a. The exterior materials and colors of the
enclosure walls shall match the building walls.
b. Chain link fencing with or without
wooden/plastic slats is prohibited.
c. Roofs shall be painted with rust-inhibitive paint.
d. Shall not obstruct on-site or off-site pedestrian
or vehicle traffic movement.

If project requires a consolidated solid waste plan, the project shall comply with the enclosure and
development guidelines specified by Recology South
Valley. All trash enclosure areas must meet the
following structural or treatment control Best
Management Practices (BMP) requirements
Not applicable, individual cans
in garages.

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TRLI-57605\2800617.1
(individual single-family residences are exempt from
these requirements): [. . . ]

ENGINEERING-LAND DEVELOPMENT REQUIREMENTS

SITE PLANNING

43. Arterial Design and Landscaping. Development
adjacent to arterial streets is designed without fences or walls (unless required for sound mitigation as
determined by an Acoustical Analysis) or landscape
designed wall not exceeding three feet in height. (GP
Policy TR-3.20) [. . .]
Project is not located on an
arterial street. Not Applicable.

44. Street Improvements: New public and private
streets serving the project are designed to be
consistent with the General Plan Transportation
Element as well as the Street Standard Details in the
City’s Standard Details. Minor variations and
exceptions to the standards are subject to the approval of the City Engineer.

The project installs and dedicates street improvements
including, but not limited to, curb and gutter, sidewalk, compaction, street paving, oiling, storm drainage
facilities, sewer and water, fire protection,
undergrounding of utilities and street lighting.

Project will comply.

45. Utility Location and Easement: New utility
transformers are installed underground unless
precluded by physical limitations of the project site.

Utility locations do not interfere with the viability of tree maturity, function of stormwater treatment
facilities, or use of open space.

A Public Service Easement (P.S.E.) with a minimum
width of 10’ is provided adjacent to all public rights-ofway for public and private utilities (including gas, electric, telephone and cable communications conduits
or duct banks). When the development standards for
any given zoning district conflict with the distance, the zoning standard shall govern.

All public utilities for sewer, storm, or water within the project are within a public right-of-way or within a
P.S.E. granted to the City and within a minimum width
of twenty (20) feet. Exceptions to the easement width
are subject to the approval of the City Engineer.

For individual water, sewer or storm mains, the pipe is located in the centerline of the P.S.E.

An exhibit illustrating the P.S.E. shall be provided.

Project will comply.

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TRLI-57605\2800617.1

46. Undergrounding Utilities: All new utility
distribution and service connections are placed
underground. This standard does not apply to aerial
power transmission lines.

All existing overhead utilities adjacent to any site
boundary, within the project site, or along any street
frontage are placed underground in accordance with
City standards and affected utility company guidelines.

Project will comply.

47. Meter Location. Water meters shall be located
within City right-of-way or within a recorded Public
Service Easement (P.S.E).
[. . .] All single-family residential units shall be
required to have a separate water service connection
and city meter. Any request for a deviation from this
standard is subject to City Engineer approval.

Project will comply.

48. Stream Channel and Riparian Setbacks: If the
project is located adjacent to a Category 1 or Category 2 stream (as verified by a biologist, hydrologist or
other qualified professional) and the required setbacks have been identified on the project plans. (GP Policy
NRE-5.6)
Category 2 Streams (Water Present During the
Wet Season Only During Normal Rain Years) = 35
feet
All stream channels and riparian setbacks have been
identified on the Site Development Plans.

Documentation shall be provided by a biologist,
hydrologist or other qualified professional identifying the Category of the waterbody and the required
setbacks.

The project is also in substantial conformance with the adopted User’s Manual of Guidelines and Standards for
Land Use Near Streams (a Manual of Tools, Standards,
and Procedures to Protect Streams and Streamside
Resources in Santa Clara County). A copy of the manual
can be viewed at
https://www.valleywater.org/contractors/doingbusinesses-with-the- district/permits-for-working-ondistrict-land-or-easement/guidelines-and- standardsfor-land-use-near-streams.

Project complies with 35-foot
setback requirement.

49. Landscaping-Parkway/Park Strip Design: A
minimum 5-foot wide planted parkway (measured
from face of curb) with irrigation system shall be
provided between the street and sidewalk. Parkways
Requesting waiver. A 5-foot
wide planted parkway does
not fit within the City’s existing
right-of-way for Edes Court,

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TRLI-57605\2800617.1
shall be planted with street trees identified within the City of Morgan Hill Master Street Tree Plan. For
parkways within a public right-of-way, the City
Engineer or designee shall select the species from the
applicable planting zone list of the Master Street Tree Plan.
and therefore will not be
provided.

PEDESTRIAN, BICYCLE AND TRANSIT IMPROVEMENTS

50. Projects abutting developed land: The project
aligns and connects streets intersecting the project
boundary with all adjoining streets. (GP Policy CNF11.5) Project abuts on existing public
road and no streets intersect
the Project Site.

51. Projects abutting undeveloped land: The project
extends streets to the adjoining undeveloped land to
provide access to undeveloped land in the event of its
future development. (GP Policy CNF-11.5)
The project has provided a public access easement in
private streets for sidewalks, trails, greenways, and
other pedestrian and bicycle facilities.

Not applicable. Project abuts
on existing public road that
extends past the Project Site.

In addition, the undeveloped
parcel (APN 767-18-055)
north of the proposed project
has frontage along/access to
Monterey Road, making the
extension of a street, or
provision of an easement for
sidewalks, trails, greenways
and other pedestrian and
bicycle facilities unnecessary.

52. Off-street bicycle and pedestrian connections:

The project has provided off-street bicycle and
pedestrian connections in accordance with the
Bikeways, Trails, Parks and Recreation Master Plan, as
well as General Plan Policy CNF-11.5 Outside
Connections and General Plan Policy CNF-11.6 Open
Space Connections. Connections must be established
and maintained through a public access easement,
dedication or other similar method to guarantee it
remains accessible to the general public.

Off-street bicycle and pedestrian accessways are at
least 15 feet wide, have no horizontal obstructions, and have a minimum of 9 feet-6 inches high vertical
clearance.

For off-street bicycle and pedestrian accessways that
also serve as emergency vehicle accesses or utility
corridors, the minimum accessway width and vertical
clearance is subject to approval by the City’s
designated Fire Marshal.

Bikeways, Trails, Parks and
Recreation Master Plan
priority connections are not
within the project site.

The undeveloped parcel (APN
767-18-055) north of the
proposed project has frontage
along/access to Monterey
Road, making the extension of
a street, or provision of an
easement for sidewalks, trails,
greenways and other
pedestrian and bicycle
facilities unnecessary.

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TRLI-57605\2800617.1
If the off-street bicycle and pedestrian accessway
remains in private ownership, recordation of a
maintenance agreement is required prior to
acceptance of the street improvements.

All easements and dedications will be required as
Conditions of Approval.

53. Complete Streets: The project incorporates
design elements from three different categories of
“Complete Street Design Elements” (shall provide a
minimum of three design elements from categories a
to e below) that meet the needs of multiple users,
including motorists, bicyclists, pedestrians, transit
users, and persons of different physical capabilities.
(GP Policy CNF-11.8)
NOTE: These standards apply to projects with new
public streets, new private streets and/or private
drives and for projects required to perform major
changes to existing public or private streets.

Complete Street Design Elements
a. Pedestrian infrastructure such as sidewalks;
traditional and raised crosswalks; median crossing
islands; Americans with Disabilities Act of 1990
compliant facilities including audible cues for
people with low vision, pushbuttons reachable by
people in wheelchairs, and curb cuts; and curb
extensions subject to approval by the City Engineer
or designee.
b. Traffic calming measures to lower speeds of
automobiles and define the edges of automobile
travel lanes, including a road diet, center medians,
traffic circles, narrow travel lanes, bulbouts,
shorter curb corner radii, elimination of free-flow
right-turn lanes, angled and face-out parking
subject to approval by the City Engineer or
designee.
c. Bicycle accommodations, such as protected or
dedicated bicycle lanes, neighborhood greenways,
wide paved shoulders, and bicycle parking subject
to approval by the City Engineer or designee.
d. Public transit accommodations, such as bus
pullouts, transit signal priority, bus shelters, and
dedicated bus lanes. Refer to the Santa Clara
Valley Transportation Authority (VTA) Bus Stop
and Passenger Facilities Standards for the design
and placement of bus-related facilities and
amenities. Transit improvements within the
Project will comply. Complete
street design elements
provided are sidewalks, bicycle
parking, and permeable
paving.

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TRLI-57605\2800617.1
public right-of-way are subject to approval by the
City Engineer or designee.
e. Green Streets, the natural systems approach
(incorporates vegetation and/or permeable
pavements) to enhance pedestrian safety, reduce
stormwater flow and improve water quality. Green
Streets are designed to capture rainwater at its
source. Green Street improvements subject to
approval by the City Engineer or designee.

54. Bicycle and Pedestrian Improvements (Multifamily projects) [. . .]Not applicable. Project is an attached single family project.

55. Internal Pedestrian Connections: The project
provides pedestrian connections from all entrances to
common open space, recreation facilities, and other
project amenities.

Project will comply.

56. Continuous Sidewalks. The project provides
continuous sidewalks along both sides of the street
frontage(s). (GP Policy CNF-11.9)
The project shall demonstrate compliance with
Chapter 17.34 – Standards for Residential and Private
Streets of the Morgan Hill Municipal Code by providing
detached sidewalks and park strips, as required for
primary residential streets, secondary residential
streets and cul-de-sacs.

Project Site fronts on one side
of Edes Street and will
construct sidewalk along that
portion of the street.

Waiver Requested. The
private drive along the Valley
Water District parcel will have
a mountable sidewalk on one
side only.

MUNICIPAL INFRASTRUCTURE

57. Water Infrastructure: The project provides local
water distribution lines to serve the proposed project
and designed in accordance with accepted engineering
principles and shall conform to the City’s Design
Standards and Standard Details.

All unused existing water services stubbed to the
property shall be abandoned at the water main
pursuant to city standards.
[. . .] The project proposes water infrastructure
improvements consistent with the City’s Water System
Master Plan, approved by the City Engineer or
designee.

Project will comply.

58. Wastewater Infrastructure: A sufficient
wastewater collection system is provided to serve the
proposed project and designed in accordance with
accepted engineering principles and shall conform to
the City’s Design Standards and Standard Details.

Project will comply.

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TRLI-57605\2800617.1
All unused existing sewer laterals stubbed to the
property shall be abandoned at the sewer main per
city standards.
[. . . ] The project proposes wastewater infrastructure improvements consistent with the City’s Sewer System
Master Plan, approved by the City Engineer or
designee.
(GP Policy NRE-8.4)

59. Storm Drainage Infrastructure: A sufficient
storm drainage collection system is provided to serve
the project and designed to be capable of handling a
10-year storm without local flooding. On-site
detention facilities shall be designed to a 25-year
storm capacity. Streets shall be designed to carry a
100-year storm.
(GP Policies SSI-16.2 and SSI-16.3)
The project proposes storm drainage infrastructure
improvements consistent with the City’s Storm
Drainage Master Plan.

The project has demonstrated compliance by
providing a complete storm drainage study showing
amount of run-off and existing and proposed drainage
structure capacities reviewed and approved by the City
Engineer or designee.

Project will comply with
RWQCB storm drainage
requirements. See the
bioretention areas identified
on site plan.

60. Storm Water Infrastructure: If the project is
creating and/or replacing 2,500 square feet or more of
impervious surface, project complies with the
California Regional Water Quality Control Board
Central Coast Region (Region 3) Resolution No. R3-
2013-0032 as described below and as documented by
the Stormwater Management Guidance Manual for
Low Impact Development and Post-Construction
Requirements, and any subsequent amendments
thereto. [. . .]
Submittal of a Geotechnical Report/Soils Assessment is
required to determine if the stormwater system
proposed will meet the permit requirements.
[. . .]
Project will comply with
RWQCB stormwater
management requirements.

61. Floodplain Development: If the project is
located within an area identified as Special Flood
Hazard Areas or Floodway areas as shown on the
Federal Emergency Management Agency (FEMA) Flood
Insurance Rate Maps (FIRMs), the project is subject to
the floodplain management regulations specified in
Chapter 15.80 (Flood Damage Prevention) of the
Project is located within a
flood zone and will be
constructed on 2 feet of
engineered fill to remove
project buildings from FEMA
100 year flood zone.

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TRLI-57605\2800617.1
Morgan Hill Municipal Code. The project has provided
the required development review information for
Floodplain Administrator review.
(GP Policies SSI-5.1, 5.2, 5.3, 5.6, 5.7 and 5.8)
The Floodplain Administrator has reviewed the
required development review information and has
determined that the project complies with Chapter

15.80 of the Morgan Hill Municipal Code.

If the project includes the placement of fill, a flood
study is submitted for review and City acceptance.

Project is required to file the appropriate
conditional/final FEMA Letter of Map Revision
(CLOMR/LOMR or CLOMR-F/LOMR-F) as required by
the results of the flood study.

The project is also in substantial conformance with the adopted User’s Manual of Guidelines and Standards for
Land Use Near Streams (a Manual of Tools, Standards,
and Procedures to Protect Streams and Streamside
Resources in Santa Clara County). A copy of the
manual can be viewed at
https://www.valleywater.org/contractors/doingbusinesses-with-the- district/permits-for-working-ondistrict-land-or-easement/guidelines-and- standardsfor-land-use-near-streams.

62. Broadband Connectivity: The project provides
the following broadband connectivity to the project:
a. Broadband conduit installed in the public rightof-way(s) to serve the project. The project is required to comply with the City’s Broadband
Standards for conduits installed in the public rightof-way(s) fronting the project site. A copy of the standards can be viewed from the City’s Planning
webpage.
b. Broadband conduit from the public right-of-way
to each home or occupied building in the project.
c. Pre-install indoor conduit, wiring and other
necessary infrastructure so that broadband service
may be provided to each unit.
(GP Action Items SSI-18.A and SSI-18.B)
Project will comply.

Page 237 of 453 ends

9 CITY COUNCIL STAFF REPORT
MEETING DATE: September 6, 2023
PREPARED BY:

George Huang, Fire Chief
APPROVED BY: City Manager

APPROVE THE PURCHASE OF A FIRE APPARATUS FOR THE THIRD

FIRE STATION

RECOMMENDATION(S)

1. Approve the purchase of a fire apparatus for the third fire station with Burton's Fire Inc. in the amount of $949,080 plus a 5% contingency; and

2. Authorize the City Manager to executive and administer the purchase agreement; and

3. Approve a budget amendment to move the approved funding from FY 2024-25 to FY 2023-24; and

4. Authorize an interfund loan to Public Safety Facilities Impact Fund (315) of $1.0 million from Local Drainage Impact Fund (303).

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety
Maintaining and Enhancing Infrastructure
2022-2023 Strategic Priorities
Fiscal Sustainability
Guiding Documents
Fire Services Standards of Coverage
Public Safety Master Plan
REPORT NARRATIVE:

In 2013 Morgan Hill City Council reestablished the Morgan Hill Fire Department with a Cooperative Agreement through CAL FIRE to provide fire and emergency medical services. CAL FIRE also provides fire and emergency medical services for the South Santa Clara County Fire Protection District (South County) where a full boundary drop agreement has been established to provide the best service for the City and South County with much success.

With the award of the construction of the new Butterfield Fire Station in June 2023, it is

Page 238 of 453 ends

9 necessary for Morgan Hill City to acquire a fire apparatus for operational use by CAL FIRE for the new fire station and to carry out its contractual obligations. This fire apparatus will be an addition to the City and will be staffed at our new fire station (Fire Station 59) tentatively scheduled for opening summer/fall of 2024. In addition, CAL FIRE is in the process of converting its fleet to Rosenbauer fire apparatus, therefore staff recommends that it is in the City’s best interest to purchase Rosenbauer fire apparatus for ease of maintenance, availability of parts, training and safety by CAL FIRE when preparing for and responding to calls.

Section 3.04.150 of the Municipal Code provides that the City Council may find that competitive bidding would not likely result in a lower price to the city from a responsible bidder and would cause unnecessary expense or delay under the circumstances. Staff recommends that the Council make this finding since Merced County Fire Department in Cooperative Agreement with CAL FIRE solicited competitive bids for the acquisition of a Type I Rosenbauer Commander Series 1500 GPM Pumper.

The proposed fire apparatus has been quoted at $949,080. Staff is recommending an additional 5% contingency for a total amount of $996,534, which is about $200,000 less than what has been programmed in FY24-25.

COMMUNITY ENGAGEMENT:

Inform
This staff report serves to inform the community of the proposed purchase of a new fire apparatus for the third fire station.

ALTERNATIVE ACTIONS:

City Council could direct staff to issue a RFP or purchase the fire apparatus from a different vendor. However, staff does not expect any cost savings but rather could potentially delay the delivery of the necessary fire apparatus for the third fire station which is expected to open and be operational in the summer/fall of 2024.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

February 22, 2017 - City Council received and reviewed the Public Safety Master Plan.

December 4, 2019 - City Council received and reviewed the Hazard Risk Assessment and Standards of Coverage Study.

December 1, 2021 - City Council authorized the City Manager to execute and administer an agreement with Jeff Katz Architecture for the design of the Butterfield Fire Station Project.

November 2, 2022 - City Council approved the conceptual design for the Butterfield Fire Station Project
March 15, 2023 - City Council approved acceptance of a grant from Silicon Valley Clean

Page 239 of 453 ends

9 Energy for $500,000 to be used towards the project, specifically as an all electric fire station demonstration site.

June 7, 2023 - City Council awarded the Butterfield Fire Station (third fire station) project to the Larry S. Kent, Inc. dba Kent Construction.

FISCAL AND RESOURCE IMPACT:

Funding for the third fire station's apparatus has been programmed in FY24-25 in the amount of $1.2 million. Staff is recommending the Council approve the budget amendment to move the funding to FY23-24.

The City has always projected the need to borrow money to construct and equip the Fire Station. There is currently not sufficient available funds within the Public Safety Facilities Impact Fund (315) for the fire apparatus. Therefore, staff is proposing an interfund loan of $1.0 million from the Local Drainage Impact Fund (303). Use of these funds for loans will be reduced should the contingency not be expended or should additional revenue come into the Public Safety Impact Fund during the buildout.

CEQA (California Environmental Quality Act):

Not a Project
Continuing administrative or maintenance activities, such as purchases for supplies, personnel-related actions, general policy and procedure making (except where the policies and procedures may result in a change to the physical environment).

Page 240 of 453 ends

RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MORGAN HILL APPROVING AN AMENDMENT TO
THE CITY’S FISCAL YEAR 2023-2024 BUDGET IN THE

PUBLIC SAFETY FACILITIES IMPACT FEE FUND (FUND
NO. 315) AND LOCAL DRAINAGE IMPACT FEE FUND
(FUND NO. 303) TO APPROPRIATE $1,000,000 IN EACH

FUND AND AN INTERFUND LOAN IN THE AMOUNT OF
$1,000,000 TO THE PUBLIC SAFETY FACILITIES IMPACT

FEE FUND FROM THE LOCAL DRAINAGE IMPACT FEE
FUND
WHEREAS, the City of Morgan Hill, a municipal corporation and general law city duly organized and existing under and pursuant to the Constitution and laws of the State of California (“City”), is authorized to enter into contracts and agreements for the benefit of the City; and WHEREAS, the reasons supporting this Resolution are set forth in detail in that certain City Council Staff Report entitled “Approve the Purchase of a Fire Apparatus for the Third Fire Station” submitted for City Council consideration at its meeting of September 6, 2023, submitted to the City Council by the City Manager (the “Staff Report”), the contents of which Staff Report are incorporated herein by this reference; and
WHEREAS, recommended amendments are needed and proposed to the City’s previously adopted Annual Budget for Fiscal Year 2023-2024 as set forth on Exhibit A to this Resolution, to appropriate the requisite funds to implement the actions authorized by this Resolution; and WHEREAS, the consideration by City Council of the adoption of this Resolution has been duly noticed pursuant to applicable laws and has been placed upon the City Council Meeting Agenda on the date set forth in the Staff Report, or to such date that the City Council may have continued or deferred consideration of this Resolution, and on such date the City Council conducted a duly noticed public meeting at which the City Council provided members of the public an opportunity to comment and be heard and considered any and all testimony and other evidence provided in connection with the adoption of this Resolution; and WHEREAS, the City Council determines that adoption of this Resolution is in the public interest.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORGAN HILL DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

Section 1. Recitals. The City Council does hereby find, determine and resolve that all of the foregoing recitals are true and correct.

Section 2. Approval and Authorization. The City Council does further resolve, order and/or direct as follows:

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City of Morgan Hill
Resolution No. 23-XXX

Page 2 of 4 ends

a. That the City’s previously adopted Fiscal Year 2023-2024 Budget, as the same has been amended to date, is hereby further amended in accordance with and as reflected on Exhibit A attached hereto and incorporated herein by this reference; and
b. That the City Clerk is hereby authorized and directed to forward a copy of this Resolution to the City’s Finance Director, who is hereby authorized and directed to take all actions necessary to implement the terms of this Resolution pertaining to the Fiscal Year 2023-2024 Budget of City.

Section 3. This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Morgan Hill at its meeting held on this 6th day of September 2023 by the following vote:

AYES: COUNCIL MEMBERS: None
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
APPROVED: ATTEST:
___________________________________ _______________________________ MARK TURNER, Mayor MICHELLE BIGELOW, City Clerk
 CERTIFICATION 
I, Michelle Bigelow, City Clerk of the City of Morgan Hill, California, do hereby certify that the foregoing is a true and correct copy of Resolution No. 23-xxx adopted by the City Council at the meeting held on the 6th day of September 2023.

WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL.

DATE: _____________________ ___________________________________ MICHELLE BIGELOW, City Clerk

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City of Morgan Hill
Resolution No. 23-XXX

Page 3 of 4 ends

EXHIBIT A

AGENDA BUDGET SCORECARD
FISCAL YEAR 2023-2024
ADJUSTMENT # 013
FUND: 315 Public Safety Facilities Impact Fund
FUNCTION: 40 Public Services
DEPARTMENT: 40 Public Services
DIVISION: 8080 Mitigation
OBJECT: 86360 CONSTRUCTION
AGENDA DATE: 09/06/23
AGENDA ITEM TITLE:
07/01/23 06/30/24

UN-AUDITED PROJECTED

BEGINNING AMENDED ENDING

FUND ESTIMATED APPROPRI- FUND

BALANCE REVENUES ATIONS BALANCE
ORIGINAL BUDGET 3,008,990 8,551,703 11,682,382 (121,689)

CUMULATIVE REVISIONS PRIOR - - - -

TO RECOMMENDED ACTION
RECOMMENDED ACTION 1,000,000 1,000,000 -
RESULT OF RECOMMENDED ACTION 3,008,990 9,551,703 12,682,382 (121,689) Purchase of a new fire apparatus

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City of Morgan Hill
Resolution No. 23-XXX

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AGENDA BUDGET SCORECARD
FISCAL YEAR 2023-2024
ADJUSTMENT # 014
FUND: 303 Drainage Impact Fund
FUNCTION: 40 Public Services
DEPARTMENT: 40 Public Services
DIVISION: 8052 Local Drainage
OBJECT: 49230 TRANSFER OUT-PUBLIC SAFETY FAC. IMPACT FUND AGENDA DATE: 09/06/23
AGENDA ITEM TITLE:
07/01/23 06/30/24

UN-AUDITED PROJECTED

BEGINNING AMENDED ENDING

FUND ESTIMATED APPROPRI- FUND

BALANCE REVENUES ATIONS BALANCE
ORIGINAL BUDGET 11,898,617 447,897 11,761,661 584,853

CUMULATIVE REVISIONS PRIOR - - - -

TO RECOMMENDED ACTION
RECOMMENDED ACTION - 1,000,000 (1,000,000)
RESULT OF RECOMMENDED ACTION 11,898,617 447,897 12,761,661 (415,147) Purchase of a new fire apparatus

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August 17, 2023
Member Number:
97407
James Lopez
Base Price Pre-pay: Chassis
Body Price $513,619.00 $513,619.00
Chassis Price $350,773.00 $337,311.00
Delivery $5,769.00 $5,769.00
Ca State Sales Tax $78,918.99 $77,689.91

9.130% $949,079.99 $934,388.91
Please note:

Terms:

Sincerely,
Burton's Fire Inc.
(1) Day of Familiarization training by Burton's
Burton’s Fire Inc.
1301 Doker Drive
Modesto, CA 95351
209-544-3161
209-544-1109 Fax
www.burtonsfire.com
South Dakota Division
100 Third Street
Lyons, SD 57041
605-543-5591
605-543-9701 Fax
E-mail: sales@
rosenbaueramerica.com
Minnesota Division
5181 260th Street
P.O. Box 549
Wyoming, MN 55092
651-462-1000
651-462-1700 Fax
E-mail: sales@
rosenbaueramerica.com
Aerial Division
870 South Broad Street
Fremont, NE 68025
402-721-7622
402-721-7622 Fax
E-mail: sales@
rosenbaueramerica.com
Final payment due upon delivery.

Pricing as quoted above is valid for 90 days.

Thank you again for this opportunity to work with your department, if you have any questions regarding the above proposal, please contact me at (209) 535-6993 or at [email protected] Clay Hoobler
Included in the above body price is a $10,000.00 loose goods contingency Final Inspection for (2) from Dept. at Factory
Final Delivery will be made by the Burton's Fire to the Dept.

Performance Bond Not Required
Morgan Hill Fire Department
15670 Monterey Road
Morgan Hill, CA 95037
Thank you for the opportunity to propose the following piece of Rosenbauer custom fire apparatus:

One (1)
Pre-Con for (2) from Dept. at Factory
No Mid-Point Inspection Required
Type-1 Engine with Commander Custom Chassis
Quoted Delivery is 545 days after receipt of order

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City Council
Meeting Minutes
Mark Turner - Mayor
Rene Spring - Mayor Pro Tem
Gino Borgioli - Council Member
Marilyn Librers - Council Member
Yvonne Martinez Beltran - Council Member
Wednesday, August 23, 2023 5:00 PM
Council Chamber Building
17555 Peak Avenue, Morgan Hill, CA 95037

SPECIAL/REGULAR MEETING
A special meeting of the City Council was called at 5:00 pm for the purpose of conducting a closed session.

SPECIAL MEETING
5:00 pm Closed Session

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August 23, 2023
2 CALL TO ORDER
Mayor Turner called the City Council meeting to order at 5:00 pm.

ROLL CALL ATTENDANCE
Deputy City Clerk Kim Mancera called the roll.

PRESENT Rene Spring, Gino Borgioli, Yvonne Martinez Beltran, Mark Turner, Marilyn Librers
ABSENT None

DECLARATION OF POSTING AGENDA
Deputy City Clerk Kim Mancera declared the posting of the agenda.

CLOSED SESSION
City Attorney Don Larkin announced the closed session item.

CONFERENCE WITH LABOR NEGOTIATORS
Authority: Pursuant Government Code Section 54957.6
City Negotiators: Christina Turner, City Manager; Donald Larkin, City Attorney; Michael Horta, Human Resources Director; Dat Nguyen, Finance Director; Edith Ramirez, Assistant City Manager, Development Services
Employee Organization: Morgan Hill Police Officers Association; AFSCME Local 101 Morgan Hill; Community Service Officers Association; Employees Covered under Management Resolution #21-050

OPPORTUNITY FOR PUBLIC COMMENT
Public comment opened at 5:01 pm. There being no requests to speak, public comment closed.

ADJOURN TO CLOSED SESSION
The meeting adjourned to closed session at 5:02 p.m.

REGULAR MEETING
The regular meeting convened at 6:00 pm.

SILENT INVOCATION

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August 23, 2023
3 PLEDGE OF ALLEGIANCE

RECOGNITIONS
The City of Morgan Hill recognized the Independence Day Celebrations Team for their outstanding success with the 2023 Freedom Fest.

PROCLAMATIONS
Proclaiming the Celebration of Women's Right to Vote and Women's Equality Day

CITY COUNCIL REPORTS
Council Member Martinez Beltran attended the inauguration of the new Speaker of the State Assembly, Robert Rivas, in Sacramento. She also attended a League conference in Pomona for their different policy committees. She attended the Latino Caucus midyear retreat in Monterey. She also connected with our new Assembly Member Gail Pellerin. She announced that in celebration of Women's Equality Day, the 5th annual South County Women's Equality Series, will take place next week. They will be walking Downtown on August 26th and invited the community to join them under the big oak tree by Coffee Guy's at 1:30 pm. She also announced that on August 29th at 6:00 pm at the Community and Cultural Center they will have a panel on mental health and the impact that it has on families and youth.

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August 23, 2023
4 CITY MANAGER'S REPORT
City Manager Christina Turner announced that our 4th Saturday Downtown Street Series will start this Saturday, August 26th. The first series is called Doggy Days of Summer from 10 am - 4 pm. She invited the community to bring their dogs and enjoy dog agility courses, a splash zone and pet contest. There will be 40 dog themed vendors to shop while enjoying live music from a few bands.There will also be a kids zone with games and a free movie night on 3rd Street featuring "Pet's 2" from 8 - 10 pm.

CITY ATTORNEY'S REPORT
City Attorney Don Larkin announced that they met in closed session at the end of the June 21, 2023 City Council meeting, as well as tonight, and there was no reportable action from either of the closed session items.

OTHER REPORTS
Council Member Borgioli addressed a comment on Next Door that was not accurate and had misinformation. He noted that these types of comments are extremely harmful to our community.

Mayor Turner announced that the fourth Caltrain to South County will begin on September 25th. Caltrain has also received funding for a demonstration pilot program to run a battery-equipped engine. He announced that LAFCO agreed to allow Gilroy to annex a portion of land that they had requested. He announced that he and Council Member Librers had attended a symposium on affordable housing in San Jose. He also announced that the Bay Area Panthers won the Indoor Football League championship.

They have put out an RFP and are looking at other options, including Sacramento, Stockton and Oakland. He is also in contact with the San Jose Mayor Matt Mahan and the President of the Sharks, Jonathan Becher, in order to try to keep them in Morgan Hill and playing at the SAP Center.

PUBLIC COMMENT
Public comment opened at 6:13 pm. The following people were called to speak:

Kathy Chavez Napoli
Chris Tremaine
Judy McAndress
Susan (Davis) Rick
Robert Zepeda
Jennifer Blalack (zoom)
There being no further requests to speak, public comment closed.

ADOPTION OF AGENDA

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August 23, 2023
5 MOTION:

Adopting the agenda as posted.

RESULT: Passed
MOVER: Council Member Borgioli
SECONDER: Mayor Pro Tem Spring
AYES: Mayor Pro Tem Spring, Council Member Martinez Beltran, Council Member Borgioli, Mayor Turner, Council Member Librers
NAYS: None
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
Items appearing on the Consent Calendar are considered routine and may be approved by one motion. Pursuant to City Council Policies and Procedures (CP 97-01), any member of the Council or public may request to have an item removed from the Consent Calendar for comment and action.

MOTION:

Table item 5 until after item 15.

RESULT: Failed
MOVER: Council Member Martinez Beltran
SECONDER: Mayor Pro Tem Spring
AYES: Mayor Pro Tem Spring, Council Member Martinez Beltran NAYS: Council Member Borgioli, Mayor Turner, Council Member Librers ABSTAIN: None
ABSENT: None
MOTION:

Approving consent calendar items 1 through 4, 6, 7, and 9 through 12.

RESULT: Passed
MOVER: Mayor Pro Tem Spring
SECONDER: Council Member Borgioli
AYES: Mayor Pro Tem Spring, Council Member Martinez Beltran, Council Member Borgioli, Mayor Turner, Council Member Librers
NAYS: None

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August 23, 2023
6 ABSTAIN: None
ABSENT: None

1. ACCEPT 2020 INFLOW AND INFILTRATION SEWER REPAIR PROJECT IN THE AMOUNT OF $2,420,982
Recommendation:

1. Accept as complete the 2020 Inflow and Infiltration Sewer Repair Project;

2. Authorize the City Engineer to sign the Notice of Completion; and

3. Direct the City Clerk to file said Notice of Completion with the County Recorder's Office.

2. ACCEPT ANNUAL EVALUATION REPORT FOR THE SANTA CLARA

COUNTY MULTI-JURISDICTIONAL PROGRAM FOR PUBLIC INFORMATION (PPI) FOR FY 2022-23 (YEAR 2) RELATING TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY’S NATIONAL FLOOD INSURANCE PROGRAM’S

COMMUNITY RATING SYSTEM PROGRAM
Recommendation:

Accept the Annual Evaluation Report for FY 2022-23 (Year 2) for the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI).

3. ACCEPT PHASE 1 OF HALE AVENUE EXTENSION PROJECT IN THE AMOUNT OF $15,446,002
Recommendation:

1. Accept as complete the Phase 1 Hale Avenue Extension Project;

2. Authorize the City Engineer to sign the Notice of Completion; and

3. Direct the City Clerk to file said Notice of Completion with the County Recorder's Office.

4. ADOPT A RESOLUTION AMENDING THE CITY'S COUNTYWIDE SOLID

WASTE BUDGET AND APPROVE THE FIRST AMENDMENT TO THE JOINT

VENTURE SILICON VALLEY CONSULTANT AGREEMENT FOR THE FY
2023-24 COUNTYWIDE SOLID WASTE PROGRAM
Recommendation:

1. Adopt a Resolution appropriating an additional $203,182 to the City’s Countywide Solid Waste Program (Fund 246);

2. Approve the first amendment to the consultant agreement with Joint Venture Silicon Valley to add Food Recovery Program Infrastructure Enhancements for $203,182 and the Surplus to Go Program for $100,000 for a revised total contract amount of $591,627; and

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August 23, 2023
7 3. Authorize the City Manager to execute and administer the first amendment to the consultant agreement with Joint Venture Silicon Valley.

6. APPROVE ACQUISITION OF SEWER EASEMENT (TSAI) APN 841-09-061

FOR THE SEWER RELIEF TRUNK LINE PROJECT
Recommendation:

1. Adopt resolution approving the purchase of a sewer easement (4,046 square feet), APN 841-09-061 for $50,000 plus escrow and closing costs from Undine Tsai, Trustee, for the Sewer Relief Trunk Line Project; and

2. Authorize the City Manager to execute all documents and make minor modifications as necessary in order to consummate the transaction.

7. APPROVE CONTRACTS WITH ANDERSON PACIFIC ENGINEERING

CONSTRUCTION AND GOLDEN BAY CONSTRUCTION FOR ON-CALL

UNDERGROUND CONSTRUCTION
Recommendation:

Authorize the City Manager to execute and administer on-call water and sewer repair contracts with Anderson Pacific Engineering Construction with compensation up to $400,000, and Golden Bay Construction with compensation up to $400,000.

9. APPROVE FINAL MAP FOR SAN SEBASTIAN PHASE 4B - TRACT NO. 10604
Recommendation:

1. Approve the Final Map; and

2. Authorize recordation of the Final Map.

10. APPROVE PARKS AND RECREATION COMMISSION WORK PLAN
Recommendation:

Approve the proposed Parks and Recreation Commission FY 2023-24 Work Plan.

11. APPROVE THE JUNE 21, 2023 CITY COUNCIL MEETING MINUTES Recommendation:

Approve the June 21, 2023 City Council Meeting Minutes.

12. APPROVE UTILITY BOX ART FOR DEPOT STREET AND EAST DUNNE

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August 23, 2023
8 AVENUE
Recommendation:

Approve Utility Box Art for Utility Box Located at Depot Street and East Dunne Avenue.

ITEMS PULLED FOR DISCUSSION

5. ADOPT ORDINANCE 2347, NEW SERIES, AMENDING SECTION 18.24.020 (LAND USE REGULATIONS) OF 18.24 (COMMERCIAL ZONING DISTRICTS) OF TITLE 18 (ZONING) OF THE MUNICIPAL CODE OF THE CITY OF

MORGAN HILL IMPLEMENTING MINOR AMENDMENTS TO THE
ADMINISTRATIVE OFFICE (CO) ZONING DISTRICT TO ALLOW VEHICLERELATED USES AND OTHER COMPATIBLE USES ON MINIMUM ONEACRE LOTS Recommendation:

Waive the reading, adopt Ordinance No. 2347, New Series, and declare that said title, which appears on the agenda, shall be determined to have been read by title and further reading waived.

Deputy City Clerk Kim Mancera provided a report.

Public comment opened at 6:49 pm. The following people were called to speak:

Miguel Jimenez
Joe Baranowski
There being no further requests to speak, public comment closed.

SUBSTITUTE MOTION:

Approving the recommended action.

RESULT: Failed
MOVER: Mayor Turner
SECONDER: Council Member Borgioli
AYES: Council Member Borgioli, Mayor Turner
NAYS: Mayor Pro Tem Spring, Council Member Martinez Beltran, Council Member Librers
ABSTAIN: None
ABSENT: None
MOTION:

Denying the recommended actions and directing staff to return with a proposal for an Ordinance that would limit the amount of land within the two zones that can be dedicated towards car dealerships.

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August 23, 2023
9 RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Mayor Pro Tem Spring
AYES: Mayor Pro Tem Spring, Council Member Martinez Beltran, Council Member Librers
NAYS: Council Member Borgioli, Mayor Turner
ABSTAIN: None
ABSENT: None

8. APPROVE FINAL MAP FOR MANZANITA PARK - TRACT NO. 10585 AND

RELATED SUBDIVISION IMPROVEMENTS AGREEMENT AND

ENCROACHMENT AGREEMENT
Recommendation:

1. Approve the Final Map;

2. Approve a Subdivision Improvements Agreement with TOLL WEST COAST LLC, a Delaware Limited Liability Company;

3. Approve an Encroachment Agreement with TOLL WEST COAST LLC;

4. Authorize the City Manager to execute the Subdivision Improvements Agreement and Encroachment Agreement; and

5. Authorize the recordation of the Final Map, Subdivision Improvements Agreement, and Encroachment Agreement.

Senior Engineer Maria Angeles provided a report.

Public comment opened at 7:29 pm. The following person was called to speak:

Steve Savage
There being no further requests to speak, public comment closed.

MOTION:

Approving the recommended action.

RESULT: Passed
MOVER: Council Member Borgioli
SECONDER: Council Member Librers
AYES: Mayor Pro Tem Spring, Council Member Martinez Beltran, Council Member Borgioli, Mayor Turner, Council Member Librers
NAYS: None
ABSTAIN: None
ABSENT: None

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August 23, 2023
10 The meeting recessed at 7:31 pm and reconvened at 7:38 pm.

PUBLIC HEARINGS

13. INTRODUCE ORDINANCE ESTABLISHING CHAPTER 18.29 (MONTEREY CORRIDOR FORM-BASED CODE) OF TITLE 18 (ZONING) OF THE

MUNICIPAL CODE OF THE CITY OF MORGAN HILL AND ESTABLISHING

THE MONTEREY CORRIDOR FORM-BASED CODE REGULATING PLAN

IMPLEMENTING A FORM-BASED CODE ALONG THE MONTEREY ROAD

CORRIDOR CREATING A VIBRANT MIXED-USE CORRIDOR THAT

ENCOURAGES WALKING AND BIKING AS ENVISIONED WITHIN THE CITY OF MORGAN HILL 2035 GENERAL PLAN
Recommendation:

1. Open/close public hearing;

2. Waive first and second reading of the Ordinance Amendment; and

3. Introduce Ordinance Amendment.

Principal Planner Adam Paszkowski and Roger Eastman with Lisa Wise Consulting provided a report and presentation.

Public comment opened at 8:21 pm. The following people were called to speak:

Doug Muirhead
Nick Gaich
There being no further requests to speak, public comment closed.

MOTION:

Waiving the first and second reading.

RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Mayor Pro Tem Spring
AYES: Mayor Pro Tem Spring, Council Member Martinez Beltran, Council Member Borgioli, Mayor Turner, Council Member Librers
NAYS: None
ABSTAIN: None
ABSENT: None
MOTION:

Introducing the ordinance.

RESULT: Passed

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August 23, 2023
11 MOVER: Council Member Martinez Beltran
SECONDER: Mayor Pro Tem Spring
AYES: Mayor Pro Tem Spring, Council Member Martinez Beltran, Council Member Borgioli, Mayor Turner, Council Member Librers
NAYS: None
ABSTAIN: None
ABSENT: None

14. ADOPT A RESOLUTION ESTABLISHING CREDIT CARD PAYMENT

SERVICE FEES FOR UTILITIES, BUSINESS LICENSES, RECREATION

SERVICES, AND ALL OTHER PAYMENTS MADE BY CREDIT CARD
Recommendation:

1. Open/Close public hearing;

2. Adopt a resolution establishing credit card service fees for utilities, business licenses, recreation services, and all other payments made by credit card;

3. Approve an additional 0.50 FTE Accounting Assistant II if the credit card service fee for utilities is established; and

4. Authorize the City Manager to review and adjust the credit service fees annually to offset any potential future increases in bank fees.

Finance Director Dat Nguyen provided a report and presentation.

Public comment opened at 8:52 pm. There being no requests to speak, public comment closed.

MOTION:

Denying all of the recommended actions.

RESULT: Passed
MOVER: Mayor Pro Tem Spring
SECONDER: Council Member Martinez Beltran
AYES: Mayor Pro Tem Spring, Council Member Martinez Beltran, Council Member Borgioli, Mayor Turner, Council Member Librers
NAYS: None
ABSTAIN: None
ABSENT: None

OTHER BUSINESS

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August 23, 2023
12 15. APPROVE DESIGN GUIDELINES FOR VEHICLE DEALERSHIPS Recommendation:

Approve Design Guidelines for Vehicle Dealerships
Public comment opened at 8:58 pm. The following people were called to speak:

Doug Muirhead
Nick Gaich
There being no further requests to speak, public comment closed.

AMENDED MOTION:

Continue item to a date within this calendar year.

16. RECEIVE MONTHLY BUDGET UPDATE; PRELIMINARY FY 22-23 FINANCIAL AND INVESTMENT REPORTS; AND CITY MANAGER
AUTHORITY REPORT.

Recommendation:

Accept and file Preliminary Fiscal Year (FY) 2022-2023 Financial and Investment Report and City Manager Authority Report.

Finance Director Dat Nguyen provided a report and presentation.

Public comment opened at 9:12 pm. There being no requests to speak, public comment closed.

Report received.

17. APPOINT VOTING DELEGATES FOR THE 2023 CALCITIES (LEAGUE)

ANNUAL CONFERENCE
Recommendation:

1. Appoint a voting delegate and up to two (2) alternate voting delegates to the CalCities Annual Conference; and

2. Direct the Clerk team to complete and forward the voting delegate form to

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August 23, 2023
13 CalCities.

City Manager Christina Turner provided a report.

MOTION:

Appointing Mayor Turner as the voting delegate and Council Members Librers and Martinez Beltran as alternates.

18. APPROVE AMENDMENTS TO POLICIES NO. 97-01 and 18-04, REMOVING

REFERENCES TO THE STANDARD CODE OF PARLIAMENTARY

PROCEDURE AND ADOPTING ROSENBERG'S RULES OF ORDER
Recommendation:

Approve amendments to City policies removing references to the Standard Code of Parliamentary Procedure and adopting Rosenberg's Rules of Order for the conduct of City Council and Planning Commission meetings.

City Attorney Don Larkin provided a report.

Public comment opened at 9:29 pm. The following person was called to speak:

Doug Muirhead
There being no further requests to speak, public comment closed.

MOTION:

Approving the recommended action.

RESULT: Passed
MOVER: Mayor Pro Tem Spring
SECONDER: Mayor Turner
AYES: Mayor Pro Tem Spring, Council Member Borgioli, Mayor Turner NAYS: Council Member Martinez Beltran, Council Member Librers ABSTAIN: None

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August 23, 2023
14 ABSENT: None

FUTURE COUNCIL INITIATED AGENDA ITEMS
None.

CLOSED SESSION
City Attorney Don Larkin announced the closed session item.

CONFERENCE WITH LEGAL COUNCEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to § 54956.9(b): (One Case) Claim of Sarita Alanis

OPPORTUNITY FOR PUBLIC COMMENT
Public comment opened at 9:33 pm. There being no requests to speak, public comment closed.

The meeting adjourned to closed session at 9:33 pm.

ADJOURNMENT
There being no further business, Mayor Turner adjourned the meeting at 10:00 pm.

Minutes Prepared by:

Kim Mancera, Deputy City Clerk

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11 CITY COUNCIL STAFF REPORT
MEETING DATE: September 6, 2023
PREPARED BY:

Mariah Dabel, Public Services Administrative Manager
APPROVED BY: City Manager

APPROVE THE CONSULTANT AGREEMENT WITH CIVICPLUS, LLC

FOR CIVICREC ENTERPRISE RECREATION SOFTWARE

RECOMMENDATION(S)

1. Approve the consultant agreement with CivicPlus, LLC in the amount of $472,886 for CivicRec enterprise recreation software; and

2. Adopt a resolution amending the FY 2023-24 General Fund (Fund 010) Budget to appropriate an additional $108,942; and

3. Authorize the City Manager to execute and administer the consultant agreement with CivicPlus, LLC.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Supporting our Youth, Seniors, and Entire Community
2023-2024 Strategic Priorities
Fiscal Sustainability
Guiding Documents
Bikeways, Trails, and Recreation Master Plan
Communications, Outreach, and Engagement Plan
REPORT NARRATIVE:

The purpose of this item is to provide the City Council with an opportunity to authorize the City Manager to execute a consultant agreement with CivicPlus, LLC for CivicRec enterprise recreation software. The agreement (Attachment 1) includes software implementation services, licensing, maintenance, technical support, and cloud hosting.

The proposed web-based software will allow the Recreation and Community Services Division to provide online and in-person transactions for activity registration, membership management, facility reservations, and point of sale services.

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11 maintenance and support at $41,069. The year two annual maintenance and support fee is $84,602. Annual maintenance and support fees are set to increase 3% annually.

Staff is recommending a five-year agreement with five optional one-year extensions.

The cost of the software will be offset by reallocating licensing fees for existing software and through higher projected recreation revenue for activity registration, memberships, and facility rentals. In addition, reduced IT support and automating recreation staff manual processes will result in future cost avoidance. Leveraging improved technology will allow the recreation team to provide quality and responsive customer service as post-pandemic demand increases.

Background
Enterprise recreation management software is a key part of the Recreation and Community Services Division's ability to provide services. Recreation's existing software currently has 25,000 active user accounts and 70 recreation staff users. In FY2022-23, 1,300 classes were offered for registration, 10,500 rental permits were processed, and 5,000 membership transactions were completed for 12,000 CRC members. In total, approximately $6.0 million in revenue is collected and tracked via the software annually.

In recent years, the City identified a need to upgrade the recreation software to a cloudbased platform that would better meet business needs and evolving customer expectations. The software currently in use is R.C. Systems' RecPro, which has been in place since 2009. RecPro is an aging product that has limited online self-service options for facility rentals and memberships. The software limitations result in staff-intensive manual processes for completing transactions. In addition, because the City hosts the software on City servers, incidents such as power and data outages disable the software and software updates and maintenance require scheduled downtime and City IT support. These incidents and scheduled downtime at recreation facilities disrupt customer service and result in lost revenue.

With the changing operating environment during the pandemic, to continue providing services, recreation leveraged other software tools already in use in the organization to supplement its existing R.C. Systems RecPro software. These processes require the use of multiple platforms, including DocuSign, Laserfiche, CivicPlus forms, and Microsoft Outlook to manage customer requests, complete transactions, secure records, and send communications. To streamline services and reduce redundant processes, the City has identified a critical need to implement a cloud-based enterprise recreation software that can meet all business needs within one tool, deliver seamless online services, and provide secure data protection. Additionally, the need to implement a new enterprise recreation software was accelerated when R.C. Systems was recently acquired by DaySmart Recreation. DaySmart will no longer be making improvements to the RecPro software and is seeking to migrate existing customers onto an alternative software product.

To identify the best product to meet recreation's business needs, staff conducted a market scan of solutions, identified software in use by peer municipal recreation agencies, and met with the City's existing software vendors that offer a recreation

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11 solution. As noted in Section 3.04.240 of the Municipal Code, the competitive bid process is ill-suited for the selection of consultants, which is true for the selection of consultants to provide software for the City’s recreation activities. The City relies on the software to manage wide-ranging functions including membership management, class registration, facility rentals, and point of sale. Utilizing the market scan, City staff were able to identify the reputable software solutions available to the industry and test those in detail. Meetings were held with six vendors including, CivicPlus and Tyler, which offer high-level software solutions for recreation and currently provide software solutions for other City services. Staff outlined the City's needs and viewed product demos. Based on the demos, CivicRec was identified as a competitive option. CivicRec is a product of CivicPlus, LLC, the City's current vendor for its website, clerk agenda and streaming system, and SeeClickFix maintenance service requests.

To fully assess the software for possible integration, recreation staff participated in multiple CivicRec demos. In addition, peer agencies Union City, Campbell, Palo Alto, and Gilroy were asked about their experience with functionality, performance, implementation, and support. CivicRec was given high ratings, with agencies reporting that the software meets the majority of business needs, has strong reporting tools, was straightforward to implement, and has an easy user interface. Staff also viewed CivicRec in a live production environment in Campbell and Union City, observing activity registration, point of sale, memberships, facility reservations, reports, and communication modules. Demos, references, and site visits instilled confidence in the CivicRec software solution.

Based on the City's goals and business needs, and informed by a market scan and research, product demos, reference checks, and site visits, staff recommends proceeding with an integration with CivicPlus' CivicRec.

Proposed Solution
CivicPlus was founded in 1998 and the CivicRec enterprise recreation software (previously Rec1) has been in use at public recreation agencies for 16 years and is currently in use by over 1,000 municipalities. CivicRec is a fully-hosted web-based solution allowing City staff and residents to complete transactions from any computer or mobile device with an internet connection. CivicRec includes automated activity registration, league management, facility reservations, membership management, point of sale, and robust financial and data reporting tools. CivicRec has built-in communication tools such as targeted email and text messaging and customer surveys.

User self-service features will allow customers to view receipts, update payment types, and view notifications and upcoming activities. Finally, CivicRec has integrated secure payment processing with recreation's current payment processor, CSG Forte, so the City will be able to migrate current membership accounts and payment plans to the new system.

Moving to a hosted, cloud-based solution with CivicPlus as proposed presents a number of benefits to the City. As an established vendor with extensive municipal clients, CivicPlus has the resources and infrastructure to deliver a secure and highly available hosted, cloud-based CivicRec solution. Additionally, their platform offers high

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11 levels of data privacy and information security. These practices will improve overall business continuity. CivicPlus' proposal includes their Enterprise upgrade security and hosting package with dedicated hosting and CloudFlare protection. CivicPlus will store the City's data in Amazon AWS using Industry Standard AES-256 encryption at rest with distributed backup solutions, spanned across multiple Availability Zones. The data center incorporates redundant failovers, providing a very high degree of fault tolerance.

CivicPlus will conduct backups of user-level information hourly and system-level information daily. Finally, the CivicRec payment integration is PCI level-1 certified to meet industry standard practices.

Should the City Council approve this agreement, the implementation period would begin in late 2023 and is expected to take four months, with go live tentatively scheduled for April 1, 2024.

COMMUNITY ENGAGEMENT:

Should the Council elect to move forward with this agreement, City staff, as part of the implementation, will develop a full communication plan to inform customers and residents about the new software.

ALTERNATIVE ACTIONS:

This consultant agreement with an existing vendor has been determined to provide the best value to the City. The City Council could decline to approve the consultant agreement and instead direct staff to conduct a request for proposals process and continue to use the RecPro software until another product is selected. This alternative is not expected to identify a better product as the recommendation is based on extensive research, a new purchasing process would be staff intensive requiring additional time and resources, and this would delay the replacement of aging software likely resulting in additional costs to the City.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

There have been no previous actions on this item.

FISCAL AND RESOURCE IMPACT:

The total cost of the consultant agreement with CivicPlus, LLC for CivicRec for the initial five-year term of this agreement is $472,886. The FY23/24 amount is $108,942, which includes a one-time implementation cost of $67,873 and the first six months of maintenance and support at $41,069. These funds are recommended to be allocated to the Recreation and Community Services Division in the General Fund (010), offset by an increase to budgeted revenue for FY23/24. A budget scorecard and resolution are attached.

The year two annual maintenance and support fee is $84,602. Annual maintenance and support fees are set to increase 3% annually. The FY24/25 and FY25/26 Budget will be planned to include required funding for the ongoing costs in the Recreation and Community Services Division in the General Fund (010.2140 and 010.2150). These costs will be partially offset by increased projected revenue for activity registration,

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11 facility rentals, and memberships. A portion of the ongoing costs will be also be offset by reduced costs associated with eliminating licensing fees for software that will no longer be used by the Division.

Significant staff resources will be necessary to move this project forward, requiring priority from the Public Services Department administrative team and Recreation and Community Services Division.

CEQA (California Environmental Quality Act):

Not a Project
The activities associated with this item are administrative activities that will not result in direct changes to the physical environment.

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RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MORGAN HILL APPROVING AN AMENDMENT TO
THE CITY’S FISCAL YEAR 2023-2024 BUDGET IN THE
GENERAL FUND (FUND NO. 010) TO APPROPRIATE
$108,942, THEREFOR
WHEREAS, the City of Morgan Hill, a municipal corporation and general law city duly organized and existing under and pursuant to the Constitution and laws of the State of California (“City”), is authorized to enter into contracts and agreements for the benefit of the City; and WHEREAS, the reasons supporting this Resolution are set forth in detail in that certain City Council Staff Report entitled “Approve the Consultant Agreement with CivicPlus, LLC for CivicRec Enterprise Recreation Software” submitted for City Council consideration at its meeting of September 6, 2023, submitted to the City Council by the City Manager (the “Staff Report”), the contents of which Staff Report are incorporated herein by this reference; and WHEREAS, recommended amendments are needed and proposed to the City’s previously adopted Annual Budget for Fiscal Year 2023-2024 as set forth on Exhibit A to this Resolution, to appropriate the requisite funds to implement the actions authorized by this Resolution; and WHEREAS, the consideration by City Council of the adoption of this Resolution has been duly noticed pursuant to applicable laws and has been placed upon the City Council Meeting Agenda on the date set forth in the Staff Report, or to such date that the City Council may have continued or deferred consideration of this Resolution, and on such date the City Council conducted a duly noticed public meeting at which the City Council provided members of the public an opportunity to comment and be heard and considered any and all testimony and other evidence provided in connection with the adoption of this Resolution; and WHEREAS, the City Council determines that adoption of this Resolution is in the public interest.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORGAN HILL DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

Section 1. Recitals. The City Council does hereby find, determine and resolve that all of the foregoing recitals are true and correct.

Section 2. Approval and Authorization. The City Council does further resolve, order and/or direct as follows:
a. That the City’s previously adopted Fiscal Year 2023-2024 Budget, as the same has been amended to date, is hereby further amended in accordance with and as reflected on Exhibit A attached hereto and incorporated herein by this reference; and

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City of Morgan Hill
Resolution No. 23-XXX

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b. That the City Clerk is hereby authorized and directed to forward a copy of this Resolution to the City’s Finance Director, who is hereby authorized and directed to take all actions necessary to implement the terms of this Resolution pertaining to the Fiscal Year 2023-2024 Budget of City.

Section 3. This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Morgan Hill at its meeting held on this 6th day of September 2023 by the following vote:

WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL.

DATE: _____________________ ___________________________________ MICHELLE BIGELOW, City Clerk

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City of Morgan Hill
Resolution No. 23-XXX

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EXHIBIT A

AGENDA BUDGET SCORECARD
FISCAL YEAR 2023-2024
ADJUSTMENT # 012
FUND: 010 General Fund
FUNCTION: 50 Recreation
DEPARTMENT: 40 Public Services
DIVISION: 2140 Membership Services and Recreation Program OBJECT: 42231 CONTRACT SERVICES
AGENDA DATE: 09/06/23
AGENDA ITEM TITLE:
07/01/23 06/30/24

UN-AUDITED PROJECTED

BEGINNING AMENDED ENDING

FUND ESTIMATED APPROPRI- FUND

BALANCE REVENUES ATIONS BALANCE
ORIGINAL BUDGET 32,301,306 53,338,814 58,725,546 26,914,574 CUMULATIVE REVISIONS PRIOR - 105,824 334,408 (228,584)

TO RECOMMENDED ACTION
RECOMMENDED ACTION - 108,942 (108,942)
RESULT OF RECOMMENDED ACTION 32,301,306 53,444,638 59,168,896 26,577,048 CivicRec Enteprise Recreation Software

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12 CITY COUNCIL STAFF REPORT
MEETING DATE: September 6, 2023
PREPARED BY:
spring andrews, Information Technology Director
APPROVED BY: City Manager

AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT

WITH GRANITE GOVERNMENT SOLUTIONS FOR CONSOLIDATED

TELECOMMUNICATION SERVICES

RECOMMENDATION(S)

1. Authorize the City Manager to enter into an agreement with Granite Government Solutions for consolidated telecommunication services; and

2. Authorize the City Manager to execute and administer the consultant agreement with Granite Government Solutions.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety
Fostering a Positive Organizational Culture
Preserving and Cultivating Public Trust
2022-2023 Strategic Priorities
Fiscal Sustainability
REPORT NARRATIVE:

Currently, Morgan Hill pays Verizon for hosted voice solutions and Frontier for analog services on a monthly basis. The hosted Verizon solution currently being used is end of life and end of service as of December 2023. The current solutions have the following challenges:
o Cumbersome and complex system administration
o Unsupported and failing hardware, such as handsets and VOIP network switches o Limited functionality
o Limited usage visibility, poor analytics, and minimal report functionality o Poor customer support
o Decentralized invoicing

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12 The new Granite solution has the following benefits:
o Modern portal for system administration
o Modern hosted solutions that include new desk phone and additional app based soft phones for teammates. These soft phones will facilitate communication when working remotely as a call will be able to be executed on a computer or mobile device.
o New hardware in network closets
o Robust analytics that provide visibility
o Control over line assignment, usage, and termination of unused lines o Encrypted data transmission between handset and hosted platform o Secure configurations on all phones, preventing any rouge devices connections o Full equipment replacement covered by warranty
o 24/7/365 professional support with a dedicated support team o Single customizable monthly invoice
o E911 building location information provided
Billing will be consolidated into one a month rather than the multiple invoices received at various times throughout the month currently. Monthly bill of about $11,000/month, a slight increase from existing vendors. However, this is expected as the City is upgrading the system and the increase is expected to be temporary as the savings will be realized as a result of Granite's robust technology offerings and ease of scalability that will help ensure a highly available, resilient, and secure telecommunications solution. Currently, staff do not have visibility of what lines are actively being used. With Granite's analytics, staff will have increased visibility, allowing for quick and easy termination of legacy unused or no longer needed lines, resulting in cost savings.

Staff is proposing to centralize the City's voice and analog services under Granite Government Solutions, utilizing State of California Multiple Award Schedules (CMAS) cooperative purchasing agreement.

COMMUNITY ENGAGEMENT:

This staff report serves to inform the community of the City’s desire to consolidate Verizon and Frontier services under Granite.

ALTERNATIVE ACTIONS:

Council could direct staff to seek and contract with an alternative provider; however, this will likely result in additional costs. Additionally, the current Verizon solution will no longer be supported as of December 2023.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

None.

FISCAL AND RESOURCE IMPACT:

This consolidation proposal is operational, and will improve business efficiency by

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12 bringing all of the City's VOIP and analog phone lines under one provider.

Telecommunication services have already been budgeted. The initial transition to Granite will be cost neutral for services. In the long term, the City will have the opportunity to analyze phone service and potentially reduce costs.

CEQA (California Environmental Quality Act):

Not a project.

This Agreement entails organizational or administrative activities of governments and will not result in direct or indirect physical changes in the environment.

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Granite provides voice, data and other products and services to multi-site businesses and governmental agencies. Granite serves more than two-thirds of the Fortune 100 companies, servicing more than 1.75 million voice and data lines. Since 2002, Granite has helped customers simplify and manage local and long-distance phone services, with a single point of contact and one invoice for all locations throughout the United States and Canada. No longer just the industry leader for Plain Old Telephone Services (POTS), Granite provides a full range of advanced communications solutions, including Internet access, SD-WAN, wireless WAN, hosted PBX, SIP trunking, mobile voice and data, mobile device management, managed security and network integration – all in a single, seamless solution.

Customized
Complete Coverage One Source, One Bill Support 24/7
The Value in Partnering with Granite
1 National Account Manager
1 Customized bill with standard accounting software integration 1 Customer portal with extensive data analytics
1 Premier Support Team to manage your account 24x7x365 1 Solution
85 34 1
Invoices &
Payments
Analog Lines
Locations 1
Solution
Carrier
Path to Partnership
City of Morgan Hill
Granite Rate:
$11,139 Monthly
$133,664 Annually
362
HPBX
1 of 10

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Analog 85 100% $4,374 $3,442
Provider Sites Lines Provider Cost Granite Cost
Frontier 85 85 $4,374 $3,442
Total 85 85 $4,374 $3,442
Granite Cost Estimated Taxes Granite Total w/ Estimated Taxes Estimated Taxes $3,442 $875 $4,317
Analog Providers Consolidated:

Services Consolidated:

Services
Consolidated Units
Current Monthly Cost
# %
Granite Monthly
Total
Your Customized Solution
Path to Partnership
City of Morgan Hill

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ADS Quote Request Summary Quote Date:

Prepared On: 08/08/2023 8/8/2023
Quote Expiration Date: 11/06/2023 Quote Valid Until:

Quote Request: 65584 11/6/2023
Address City State Zip NPA NXX Granite Service Granite Amount Term 17575 Peak Ave Morgan Hill CA 95037 408 776 217 HPBX Exec Seats, 145 HPBX Business Seats, 1 E911 $5,501.37 3 Year 100 Edes St Morgan Hill CA 95037 408 776 1 E911 $0.00 3 Year 16200 Vineyard Blvd Morgan Hill CA 95037 408 776 1 E911 $0.00 3 Year 17555 Peak Ave Morgan Hill CA 95037 408 776 1 E911 $0.00 3 Year 1700 Monterey Highway Morgan Hill CA 95037 408 776 1 E911 $0.00 3 Year 16200 Condit Rd Morgan Hill CA 95037 408 776 1 E911 $0.00 3 Year 171 W Edmundson Ave Morgan Hill CA 95037 408 776 1 E911 $0.00 3 Year Granite Amount $5,501.37 3 Year
Estimated Taxes $1,320.33 3 Year
Grand Total $6,821.70 3 Year
Equipment NRC MRC Qty Total NRC Total MRC
GRP2615 - VoIP Phone Waived - 145 - -
GRP2616 - VoIP Phone Waived - 217 - -
Additional E911s will be charged $1.50 ea.

Billing starts once DIA circuit loop is dropped.

THIS QUOTE IS AN ESTIMATE. Pricing is subject to availability.

All Services are subject to the General Terms and Conditions of Service set forth at www.granitenet.com.

The information contained herein is confidential and proprietary.

Some taxes, surcharges, regulatory fees and non-recurring charges may be included, additional may apply.

Path to Partnership
City of Morgan Hill

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ADS Quote Request Detail
Prepared On: 08/08/2023
Quote Expiration Date: 11/06/2023
Quote Request: 65584
Address Granite Service Granite Amount Term
17575 Peak Ave Hosted Business Seat $1,883.55 3 Year
17575 Peak Ave Network Access Charge $0.00 3 Year
17575 Peak Ave Advanced Monitoring - VOIP $145.00 3 Year 17575 Peak Ave E911 $0.00 3 Year
17575 Peak Ave Hosted Executive Seat $3,252.83 3 Year
17575 Peak Ave Network Access Charge $0.00 3 Year
17575 Peak Ave MLHG $2.99 3 Year
17575 Peak Ave Advanced Monitoring - VOIP $217.00 3 Year 1700 Monterey Highway E911 $0.00 3 Year
17555 Peak Ave E911 $0.00 3 Year
100 Edes St E911 $0.00 3 Year
16200 Vineyard Blvd E911 $0.00 3 Year
16200 Condit Rd E911 $0.00 3 Year
171 W Edmundson Ave E911 $0.00 3 Year
Granite Amount $5,501.37 3 Year
Estimated Taxes $1,320.33 3 Year
Grand Total $6,821.70 3 Year
Additional E911s will be charged $1.50 ea.

Billing starts once DIA circuit loop is dropped.

THIS QUOTE IS AN ESTIMATE. Pricing is subject to availability.

All Services are subject to the General Terms and Conditions of Service set forth at www.granitenet.com.

The information contained herein is confidential and proprietary.

Some taxes, surcharges, regulatory fees and non-recurring charges may be included, additional may apply.

Path to Partnership
City of Morgan Hill

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Granite Guardian Services
Access Remediation Options
• 1 Gbps throughput network interface hardware provided by Granite 24x7 Monitoring and Remediation Service that can be added to a 1 Gbps or less DIA or Broadband Circuit that is not on Granite's Network Includes:
• Proactive Ticketing +
• Portal with Granalytics and reporting
Advanced Monitoring - Off-Net Access $35 per Month Min 2 Year Term • Proactive Ticketing +
• Portal with Granalytics and reporting
Advanced Monitoring - On-Net Access $30 per Month Min 2 Year Term 24x7 Monitoring and Remediation Service that can be added to any DIA Circuit on Granite's Network Includes:
• Proactive Ticketing +
• Portal with Granalytics and reporting
Includes:

Keep your business safe and productive using optimal network bandwidth and access to your services using Granite’s web-based monitoring tool, notifying you in a timely manner and addressing any issues directly to your service provider.

Proactive Ticketing - Access $10 per Month Min 1 Year Term 24x7 Monitoring and Remediation Service that can be added to any Broadband Circuit with a Public IP Address Includes:
• 24/7 monitoring via ICMP ping to Static IP
• Automatic ticketing
• Remediation
• Trouble ticket reporting
Advanced Monitoring - Wireless Broadband/IoT Access $20 per Month Min 2 Year Term 24x7 Monitoring and Remediation Service that can be added to any Cradlepoint or Digi Mobility Device Path to Partnership
City of Morgan Hill
5 of 10

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Network Integration Products
Service NRC 1 Year 2 Year 3 Year
Site Survey $199.00 $18.42 $10.11 $7.38
Predictive Heat Mapping (up to 10k Sq Ft) $349.00 $32.30 $17.73 $12.93 Installation of a Broadband or DIA circuit, a Router, Managed Service, Cradlepoint &/or Switch $199.00 $18.42 $10.11 $7.38 Hosted Voice Installation (Analog Handoff) $199.00 $18.42 $10.11 $7.38 Hosted PBX Installation (up to 4 phones) $298.00 $27.58 $15.14 $11.04 Hosted PBX Installation - Additonal phone $25.00 $2.31 $1.27 $0.93 ADS Diagnostic Dispatch - hourly rate $125.00 $11.57 $6.35 $4.63 Test & Tone - hourly rate $99.00 $9.16 $5.03 $3.67
Additional Hour for On-site Data Technician $125.00 $11.57 $6.35 $4.63 Single Cat 5e Plenum Cable Drop $299.00 $27.67 $15.19 $11.08 Single Cat 6 Plenum Cable Drop $325.00 $30.08 $16.51 $12.05 Dmarc Cat 5e Plenum Cable Drop $325.00 $30.08 $16.51 $12.05 Warehouse Cat 5e Plenum Cable Drop $449.00 $41.55 $22.81 $16.64 WAN Wireless Antenna Install Short $50.00 $4.63 $2.54 $1.85 WAN Wireless Antenna Install Long $100.00 $9.25 $5.08 $3.71 PRI Installation $199.00 $18.42 $10.11 $7.38
Managed Wi-Fi Installation $199.00 $18.42 $10.11 $7.38
Additional WAP Installation $49.00 $4.53 $2.49 $1.82
Managed Wi-Fi Peripherals Installation $49.00 $4.53 $2.49 $1.82 MPOE Extension - After Site Survey
***Travel / Dispatch $65.00 $6.02 $3.30 $2.41
Monthly Payment Option
9 Path to Partnership
City of Morgan Hill

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Prepared On: 08/08/2023
Expires On: 02/04/2024
Potential Additional Charges:

Intrastate Usage Per minute $0.069
Interstate Usage Per minute $0.019
Regional/Toll Usage Per minute $0.06
Presubscribed Interexchange Carrier Charge Per line $4.43 Rebill Fee Per account $9.95
Carrier Access Per line $2.05
Early Toll Fraud Detection Per line $0.25
Interexchange Carrier Fee Per line $1.87
Listings Per listing $4.50
Voicemail Per mailbox $7.00
Tag and Locate Per site install $129.00
*This is an estimate,rates are subject to change and are intended to be used for analysis purposes only. *This is the applicable rate unless otherwise specified. Please note that these charges may not apply in all instances, but will be assessed as needed by Granite.

Charge Charge Type Rate
*Pricing Term. In the event that an underlying carrier or supplier substantially alters the amounts charged to Granite for any Services being provided to the Customer, Granite reserves the right to propose different rates to the Customer.

City of Morgan Hill
Path to Partnership

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Sales Rep:

Order Date: 8/8/2023
Government Entity Name (“Customer”):

Billing Telephone Number:

Designated Contact:

Contact Phone Number:

Service Address (Street/Suite): See Appendix A-1
Mailing/Billing Address (Street/Suite):

City:

State/Zip Code:

Additional Comments/Notes (if any):

Customer:

By: \signature1{"size": "small", "textSize": "small"}\
___________________________________________________________ Print Name: \fullname1{"size": "medium", "textSize": "small"}\ ___________________________________________________________ Title: \customtext1{"size": "medium", "textSize": "small", "required": "false"}\ ___________________________________________________________ Date: \date1{"format": "MM/DD/YYYY", "size": "small", "textSize": "small"}\ ___________________________________________________________ Signing this Government Account Form and Letter of Agency will result in a change of service provider(s).

GOVERNMENT ACCOUNT FORM AND

LETTER OF AGENCY

POTS ONLY

CUSTOMER INFORMATION
City of Morgan Hill

AGREEMENT AND AUTHORIZATION
By signing this Government Account Form and Letter of Agency (“LOA”), Customer hereby (a) engages Granite Telecommunications, LLC and/or its affiliates (“Granite”) to provide Services as set forth in Appendix A, attached hereto and incorporated herein, and such other Services as Customer may order from time to time after the date hereof and (b) authorizes and appoints Granite to act as its agent solely for the purposes of handling all arrangements for establishing, converting, ordering, changing and/or maintaining such Services, and to take such other actions as are reasonably necessary to provide such Services and as Customer may request from time to time. Customer directs its current service provider(s), if any, to work with Granite to affect these changes.

Services under this Agreement shall be on a month-to-month basis. Customer can cancel services at any time given 30 (thirty) days written notice.

The Terms of Service, found at www.granitenet.com/legal set forth the rights and responsibilities of Customer and Granite concerning Services to be provided and in regards to other important topics. If Customer does not agree to the Terms of Service, the authorized representative of Customer should not sign this LOA. All terms and conditions of the Terms of Service are incorporated herein by reference.

This LOA is confidential and may not be disclosed to third parties except to the extent required by applicable law.

SIGNATURE
The undersigned is authorized to sign on behalf of Customer and Customer agrees to be bound by the Terms of Service. This LOA is effective as of the date of execution below.

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☐ Mobility Services (Mobility Data and Mobility Voice)
Appendix A
Services Selected
☒ Voice Services (POTS, Long Distance, Local and LD T1 and PRI) (See Note 1) ☐ Broadband Services
☐ MPLS and/or Dedicated Internet Access Services
☐ VoIP Services (Hosted PBX, SIP Trunking, SIP PRI, Hosted Voice, Voice over Cable, Virtual Auto Attendant and Virtual Voicemail Services) Note 1 : Unless otherwise noted herein, in addition to these rates and charges set forth in this LOA (a) certain other rates and charges may apply, as provided for by tariff, the FCC or other governmental entity, or other regulation or requirements and (b) Customer will pay to Granite all applicable taxes (including sales, use and excise taxes). In the event that Customer elects additional services, additional fees may apply. Customer acknowledges that it will be charged in accordance with the rates and plans listed on Appendix A-1, attached hereto and incorporated herein, plus any and all additional charges as may be set forth in the Terms of Service.

Note 2 : See quote and other documents attached hereto as Appendix A-1 for specific details related to Services ordered. ☐ Granite Grid Services
☐ Conferencing Services (Audio Conferencing and Web Conferencing) ☐ Managed Services
☐ Monitoring Services
☐ Other Services (List): ____________________________________________________________________________________________________________________

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Appendix A-1
Service Locations and Specifics
(Insert Service Locations, quantities, and the Quote)

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13 CITY COUNCIL STAFF REPORT
MEETING DATE: September 6, 2023
PREPARED BY:

Cynthia Iwanaga, Management Analyst
APPROVED BY: City Manager

AWARD SMART IRRIGATION CONTROLLER SYSTEM CONTRACT TO
MEDALLION LANDSCAPE MANAGEMENT, INC.

RECOMMENDATION(S)

1. Award contract to Medallion Landscape Management, Inc. in the amount of $435,398 for the supply, installation and programming of a Citywide Smart Irrigation Controller System with a 5% contingency not to exceed $21,770;

2. Authorize the City Manager to execute and administer that certain contract with Medallion Landscape Management, Inc; and

3. Adopt a resolution amending the FY 2023-24 Budget appropriating $457,168, including $228,584 from the Water Operations Fund (650) and $228,584 from the General Fund (010).

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Protecting the Environment and Preserving Open Space and Agricultural Land 2023-2024 Strategic Priorities
Fiscal Sustainability
REPORT NARRATIVE:

Over the last three years, the importance of water conservation has continued to grow at the local, regional and state level. The City currently has irrigation systems to water parks, facility landscaping and street median landscaping. These systems are currently primarily programmed at each irrigation controller located at the location of the landscaping which it serves (over 70 locations citywide). The purpose of this item is to provide the City Council with an opportunity to consider upgrading to newer irrigation controller technology to manage the City's irrigation systems on a Citywide basis.

City staff are recommending the award of a contract to Medallion Landscape Management, Inc. in the amount of $435,398 with a 5% contingency amount of $21,770. The scope of work for this Citywide Smart Irrigation Controller System Project is the replacement of all Citywide hard-wired irrigation controllers with a centralized cloud-based irrigation controller system. Currently, the City has several types of

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Morgan Hill City CouncilSeptember 6, 2023

Morgan Hill City Council
September 6, 2023