On-Call GC Contract Services GENERAL CONDITIONS
CSD2025-024 Page 46
Version: January 2024
agree that the following will constitute full and fair compensation to Contractor, and that Contractor will not be entitled to any additional compensation:
(A) Completed Work. The value of its Work satisfactorily performed to date, including Project overhead and profit based on Contractor’s schedule of values;
(B) Demobilization. Actual and substantiated demobilization costs; and
(C) Markup. Five percent (5%) of the total value of the Work performed as of the date of notice of termination or five percent (5%) of the value of the Work yet to be completed, whichever is less.
13.5 Provisions Remaining in Effect. Upon termination pursuant to this Article, the provisions of the Contract Documents remain in effect as to any claim, indemnity obligation, warranties, guarantees, submittals of as-built drawings, instructions, or manuals, or other such rights and obligations arising prior to the termination date.
Article 14
Miscellaneous Provisions
14.1 Assignment of Unfair Business Practice Claims. Under Public Contract Code Section 7103.5, Contractor and its Subcontractors agree to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the Contract or subcontract. This assignment will be effective at the time City tenders Final Payment to Contractor, without further acknowledgement by the parties.
14.2 Provisions Deemed Inserted. Every provision of law required to be inserted in the Contract Documents is deemed to be inserted, and the Contract Documents will be construed and enforced as though such provision has been included. If it is discovered that through mistake or otherwise that any required provision was not inserted, or not correctly inserted, the Contract Documents will be amended accordingly.
14.3 Waiver. No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of the Contract Documents will be effective unless it is in writing and signed by the party waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right, or remedy will be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor will any waiver constitute a continuing waiver unless specified in writing by the waiving party.
14.4 Titles, Headings, and Groupings. The titles and headings used and the groupings of provisions in the Contract Documents are for convenience only and
On-Call GC Contract Services GENERAL CONDITIONS
CSD2025-024 Page 47
Version: January 2024
may not be used in the construction or interpretation of the Contract Documents or relied upon for any other purpose.
14.5 Statutory and Regulatory References. With respect to any amendments to any statutes or regulations referenced in these Contract Documents, the reference is deemed to be the version in effect on the date that bids were due.
On-Call GC Contract Services SPECIAL CONDITIONS
CSD2025-024 Page 1
Version: December 2016
SPECIAL CONDITIONS
Not Applicable
8 CITY COUNCIL STAFF REPORT
MEETING DATE: March 5, 2025
PREPARED BY:
Dat Nguyen, Finance Director
APPROVED BY: City Manager
RECEIVE MONTHLY BUDGET UPDATE AND JANUARY 2025
FINANCIAL AND INVESTMENT REPORTS
RECOMMENDATION(S)
Receive and file reports.
COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Preserving and Cultivating Public Trust
2024-2025 Strategic Priorities
Fiscal Sustainability
Community Engagement
REPORT NARRATIVE:
As part of the City Council’s expectation to maintain a high level of transparency and to be responsible stewards of public funds, staff is providing this monthly budget update, along with the January 2025 financial and investment reports.
January 2025 Financial Report
The Revenue and Expense Summary through January 2025 is included on page 4 of the attached monthly financial and investment reports. Overall, General Fund revenues total $27.1 million or about 48% of the budget. Expenditures, including encumbrances, amounted to $36.5 million, of which approximately $3.3 million is attributable to outstanding encumbrances, compared to prior year expenditures, including encumbrances, of $35.1 million. This represents an increase of $1.4 million, including encumbrances, compared to the prior year. Excluding the encumbrances, expenditures increased by about $1.7 million, mainly due to overall cost increases.
Budget Update
There has been no material change since the last budget update to the Council on February 7, 2025. Regarding water revenue, Morgan Hill residents consumed approximately 9% more water through January compared to the prior three-year average. As a result, no revenue stabilization water rate was implemented.
8 COMMUNITY ENGAGEMENT:
Inform
Finance staff prepares these financial reports to inform City officials, the Council, the community, and various lenders and stakeholders about the financial health of the organization, which assists each one of the interested parties in making sound financial and investment decisions.
ALTERNATIVE ACTIONS:
Not Applicable
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
The City Council receives and files the financial and investment report for each month.
At the September 16, 2015 meeting, City Council recommended monthly financial and investment reports be agendized under the Consent Agenda, and quarterly financial and investment reports be presented to City Council as an “Other Business” item.
FISCAL AND RESOURCE IMPACT:
The preparation of the report is a part of the Finance workplan.
CEQA (California Environmental Quality Act):
Not a Project
Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
FINANCE DEPARTMENT
CITY OF MORGAN HILL
January 31, 2025 - 58% of Year Complete
Prepared by:
Monthly Financial and Investment Reports
CITY OF MORGAN HILL, CALIFORNIA
FINANCIAL STATEMENT ANALYSIS - FISCAL YEAR 2024-25
FOR THE MONTH ENDED JANUARY 2025 – 58% OF YEAR COMPLETE General Fund – Revenues through January totaled $27.1 million, or about 48% of the budget.
Regarding the property tax revenue forecast, the County estimates the City will receive approximately $20.0 million in property tax revenue for the current fiscal year, slightly exceeding the budget of $19.4 million. However, adjusting for the excess ERAF set aside of 20% or $0.5 million, the revised property tax revenue shows only a modest increase over the budget. As for sales tax, HdL, the City's sales tax consultant, further revised downward the City's current fiscal year sales tax revenue estimate (before tax rebates) to $11.9 million. This represents a reduction of approximately $1.0 million from the current year's budget, partially attributable to lower tax receipts from vehicle sales and one-time adjustments in the prior year’s receipts.
The chart below shows historical General Fund revenues by major revenue category from FY20-21 through FY23-24 Actual, FY24-25 Budget, and YTD as of January 31 2025.
General Fund expenditures and encumbrances through January totaled $36.5 million, of which approximately $3.3 million is attributable to outstanding encumbrances, compared to prior year expenditures, including encumbrances, of $35.1 million. This represents an increase of $1.4 million, including encumbrances, compared to the prior year. Excluding the encumbrances, expenditures increased by about $1.7 million mainly due to overall cost increases. Community Services – The Community Services Department’s recreation operations, as reflected in the schedule presented on page 7 of the Monthly Financial and Investments Reports, shows a negative impact to the General Fund of approximately $1.4 million as of January 31, 2025. Recreation Services revenues continue to recover from the pandemic and are on target with budget. $16.0 $16.7 $18.1 $19.1 $19.4
$8.8
$11.0 $12.9 $12.7 $12.2 $12.8
$5.0
$4.4
$5.9 $5.7 $6.0 $5.9
$2.5
$5.6
$6.9 $8.1 $9.2 $10.3
$6.0
$9.8
$9.7 $7.8
$9.5 $8.1
$4.8
$46.8
$52.1 $52.4
$56.0 $56.5
$27.1
0 10
20 30
40 50
60 FY20-21 FY21-22 FY22-23 FY23-24 Budget
FY24-25
YTD
FY24-25
Millions ($)
Historical GF Revenues
Property Tax Sales Tax Franchise and Hotel Taxes Service Charges Other
CITY OF MORGAN HILL, CALIFORNIA
FINANCIAL STATEMENT ANALYSIS - FISCAL YEAR 2024-25
FOR THE MONTH ENDED JANUARY 2025 – 58% OF YEAR COMPLETE The chart below shows the historical net impact of Recreation Operations to the general fund.
Due to longstanding governmental accounting and budgeting convention, the City’s recreation operations are not charged for indirect costs (known in Morgan Hill as “General Fund Administration”) from the central services departments of City Attorney, City Manager, and Administrative Services.
The City’s other governmental funds, such as Development Services, and the proprietary funds, such as Water and Wastewater, and the Information Services Fund, are assessed such charges through the City’s indirect cost allocation plan, prepared in compliance with the guidelines set forth in the Code of Federal Regulations Title 2, Chapter II, Part 200 (formerly OMB Circular No. A-87), which mandates certain calculation and cost allocation practices that must be followed in order to qualify for Federal grant funding, but which also represents best practice for non-grant funded City operations like utilities and information services.
Development Services Fund – Revenues through January totaled $3.5 million compared to the prior year to date amount of approximately $3.0 million. Expenditures, including encumbrances, totaled $3.7 million.
Debt Service Funds – Expenditures through January totaled $0.6 million. The debt service for the first half of the year includes both interest and principal, while the second half will include interest only.
Debt service payments were scheduled when the bonds were issued and are budgeted for the months specified in the underlying bond documents. The General Fund’s portion of the annual debt service payments is approximately $200,000, less than one percent of the General Fund’s budgeted revenues. ($2.0)
($1.5)
($1.0)
($0.5)
$0.0
$0.5
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 Budget
Millions (S)
Historical Net GF Impact
CITY OF MORGAN HILL, CALIFORNIA
FINANCIAL STATEMENT ANALYSIS - FISCAL YEAR 2024-25
FOR THE MONTH ENDED JANUARY 2025 – 58% OF YEAR COMPLETE Wastewater Operations – Revenues through January 31, 2025 totaled $8.6 million. Expenditures and outstanding encumbrances totaled $9.6 million or 57% of the budget. The table below shows historical Wastewater Operations revenues and expenditures from FY20-21 through FY23-24 Actual, FY24-25 Budget, and YTD as of January 31, 2025.
(amount in millions) FY20‐21 FY21‐22 FY22‐23 FY23‐24
Budget
FY24‐25
YTD
FY24‐25
Revenues 13.3 14.9 15.3 15.2 16.6 8.6 Expenditures 13.3 14.8 16.0 14.9 16.8 9.6 Operating Margin ‐ 0.1 (0.7) 0.3 (0.2) (1.0) Operating Margin
without Encumbrances ‐ 0.1 (0.7) 0.3 (0.2) (1.0) Water Operations – Water Operations includes Utility Billing, Water Conservation, and Water Operations. Revenues through January 31, 2025 totaled $11.3 million. Water Operations expenditures, including outstanding encumbrances, totaled $11.8 million. Morgan Hill residents consumed about 9% more water through January compared to the prior three-year average. As such, no revenue stabilization water rate was implemented. The table below shows Water Operations revenues and expenditures from FY20-21 through FY23-24 Actual, FY24-25 Budget, and YTD as of January 31, 2025. (amount in millions) FY20‐21 FY21‐22 FY22‐23 FY23‐24
Budget
FY24‐25
YTD
FY24‐25
Revenues 16.5 16.0 18.1 18.7 21.5 11.3 Expenditures 16.5 15.2 18.0 19.1 21.6 11.8 Operating Margin ‐ 0.8 0.1 (0.4) (0.1) (0.5) Operating Margin
without Encumbrances ‐ 0.8 0.1 (0.4) (0.1) ‐ Investments – One security was called, and two new securities were purchased. Total interest earnings received on investments were $366,000 during the month.
% OF ACTUAL PLUS % OF
FUND NAME ACTUAL BUDGET ENCUMBRANCES BUDGET
General 27,124,939 $ 48% $ 36,492,357 56%
Development Services 3,547,646 60% 3,720,581 58%
Wastewater Operations 8,630,209 52% 9,620,181 57%
Wastewater Other 12,455,729 69% 10,685,606 56%
Water Operations 11,300,050 52% 11,797,497 55%
Water Other 7,011,244 49% 13,077,730 54%
Other Special Revenues * 3,772,902 44% 6,467,788 55%
Capital Projects & Streets 19,388,213 59% 29,606,829 59% Debt Service 400,020 58% 573,107 85%
Internal Service 8,242,929 57% 9,469,208 60%
TOTAL FOR ALL FUNDS 101,873,881 $ 54% $ 131,510,884 57% * Includes all Special Revenue Funds except Development Services Fund and Street Funds.
REVENUES EXPENSES
0% 10% 20% 30% 40% 50% 60% 70% 80% 90%
General
Development
Services
Wastewater
Operations
Wastewater Other
Water Operations
Water Other
Other Special
Revenues *
Capital Projects
& Streets
Debt Service
Internal Service
Morgan Hill YTD Revenue & Expense Summary
January 31, 2025 - 58% of Year Complete
Revenues to Budget Expenses to Budget
Percentage of Actual to Budget
58%
% OF PRIOR YEAR % CHANGE FROM
REVENUE CATEGORY BUDGET ACTUAL BUDGET TO DATE PRIOR YEAR Property Tax 19,411,020 $ 8,829,797 $ 46% 8,834,134 $ 0% Sales Tax 12,816,469 4,967,753 39% 5,290,102 -6%
Franchise Tax 3,185,872 1,215,542 38% 1,300,182 -7%
Hotel Tax 2,678,000 1,262,996 47% 1,285,643 -2%
Other Agencies 1,601,204 841,740 53% 471,511 79%
Service Charges 10,323,751 6,033,499 58% 5,818,995 4%
Interest/Other 3,107,665 1,936,631 62% 1,383,069 40%
Transfers In 3,365,760 2,036,981 61% 1,874,324 9%
TOTAL REVENUES 56,489,742 $ 27,124,939 $ 48% 26,257,959 $ 3% 0% 10% 20% 30% 40% 50% 60% 70%
Property Tax
Sales Tax
Franchise Tax
Hotel Tax
Other Agencies
Service Charges
Interest/Other
Transfers In
Total Revenues
Percent of Actual to Budget
Morgan Hill YTD General Fund Revenues
January 31, 2025 - 58% of Year Complete
58%
ACTUAL PLUS PRIOR YTD PLUS % CHANGE FROM
EXPENDITURE CATEGORY BUDGET ENCUMBRANCES % OF BUDGET ENCUMBRANCES PRIOR YEAR Administration $ 7,351,159 $ 4,076,282 55% 3,750,190 $ 9% Community Services 19,922,029 11,473,648 58% 10,811,405 6% Police 25,598,203 14,074,907 55% 12,916,039 9%
Fire 10,381,160 6,016,886 58% 5,487,469 10%
Transfers Out 1,458,230 850,634 58% 2,160,531 -61%
TOTAL EXPENDITURES $ 64,710,781 $ 36,492,357 56% 35,125,633 $ 4% 0% 10% 20% 30% 40% 50% 60% 70%
Administration
Community
Services
Police
Fire
Transfers Out
Total Expenditures
Percent of Actual to Budget
Morgan Hill YTD General Fund Expenditures
January 31, 2025 - 58% of Year Complete
58%
City of Morgan Hill
Recreation Report - Fiscal Year 2024-25
For the Month Ended January 31, 2025
58% of Year Complete
% of
Budget January 2025 YTD Budget
Revenues
Membership Services & Rec Programs 6,222,399 $ 500,584 $ 3,596,529 $ Facility Rentals 1,197,395 188,553 900,808
Community Services 147,498 36,434 113,943
Transfers in 100,000 6,250 58,333
Total Revenues 7,667,292 $ 731,821 $ 4,669,613 $ 61%
Less: Expenditures
Membership & Program Services 8,040,818 $ 530,640 $ 4,252,035 $ Facility Rentals 633,051 38,461 317,585
Community Services 761,973 31,820 324,069
Total Expenditures 9,435,843 $ 600,920 $ 4,893,688 $ 52% Net Impact without encumbrances (1,768,551) $ 130,902 $ (224,075) $ Encumbrances - - 1,146,184
Net Impact with encumbrances (1,768,551) $ 130,902 $ (1,370,259) $
The chart below shows cash balances by fund type reconciled to City's financial system:
City of Morgan Hill
Monthly Investment Report ‐ January 31, 2025
The following are the snapshots of City's investment portfolio as of January 31, 2025. The first chart shows the portfolio composition by investment type:
LAIF ‐ $0.1M
<1%
CA Class ‐ $20.1M
10% Treasury ‐
$13.7M
7%
Money
Market ‐
$4.9M
2%
Federal Agency Issues
‐ $148.7M
73%
Certificate of Deposits ‐
$1.0M
<1%
Bond Reserves/Trust ‐
$15.3M
7%
Cash & Other Deposits ‐ $0.9M
<1%
Investment Portfolio Composition ‐ $204.7 Million
LAIF ‐ $0.1M
CA Class ‐ $20.1M
Treasury ‐ $13.7M
Money Market ‐ $4.9M
Federal Agency Issues ‐
$148.7M
Certificate of Deposits ‐
$1.0M
Bond Reserves/Trust ‐
$15.3M
Cash & Other Deposits ‐
$0.9M
General Fund, $30.0M Development Services,
$1.7M
Water ‐ Operations,
$3.1M
Water Other, $33.0M
Sewer ‐ Operations,
$1.1M
Sewer Other, $46.7M
Other Special
Revenue, $18.0M
Streets and Capital
Projects, $36.2M
Debt Service , $0.7M
Internal Service,
$27.1M
Agency Funds (assessment
dists./refundable deposits),
$7.1M
Cash Balances by Fund Type ‐ $204.7 Million
The following chart illustrates a yield comparison by month among the City's portfolio, LAIF and 2‐Year US Treasury:
The chart below illustrates monthly average days to maturity of the City's portfolio along with the weighted average yield for the past two years:
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
Jan‐23
Feb‐23
Mar‐23
Apr‐23
May‐23
Jun‐23
Jul‐23
Aug‐23
Sep‐23
Oct‐23
Nov‐23
Dec‐23
Jan‐24
Feb‐24
Mar‐24
Apr‐24
May‐24
Jun‐24
Jul‐24
Aug‐24
Sep‐24
Oct‐24
Nov‐24
Dec‐24
Jan‐25
Yield Portfolio vs. Benchmarks
LAIF YIELD 2 Yr US‐Treasury
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
0 100
200
300
400
500
600
700
800
900
1000
Jan‐23
Feb‐23
Mar‐23
Apr‐23
May‐23
Jun‐23
Jul‐23
Aug‐23
Sep‐23
Oct‐23
Nov‐23
Dec‐23
Jan‐24
Feb‐24
Mar‐24
Apr‐24
May‐24
Jun‐24
Jul‐24
Aug‐24
Sep‐24
Oct‐24
Nov‐24
Dec‐24
Jan‐25
Days Yield
Portfolio Yield and Maturity Trends
Avg Days to Maturity YIELD
CITY
City of Morgan Hill
Investment Portfolio Detail
As of January 31, 2025
Investment Settlement Cost Book % of Market YTM Next Call Date of Type CUSIP Date Value Value Portfolio Value at Cost Date Maturity L A I F $ 62,536 $ 62,536 0.0% $ 62,512 4.37% California C L A S S 20,173,773 20,173,773 9.9% 20,173,773 4.42% WFB Money Market 4,614,020 4,614,020 2.3% 4,614,020 4.31% US Bank ‐ Portfolio of Securities
Dreyfus Treasury Agency MM 261908107 253,345 253,345 0.1% 253,345 4.26% Treasury Note 91282CCZ2 10/8/2021 1,987,656 1,995,879 1.0% 1,894,220 1.00% 9/30/2026 9/30/2026 Treasury Note 912828U24 6/13/2022 1,904,688 1,961,486 1.0% 1,924,620 3.16% 11/15/2026 11/15/2026 Treasury Note 91282CFL0 9/30/2024 2,031,719 2,029,582 1.0% 1,961,100 3.53% 9/30/2029 9/30/2029 Treasury Note 91282CLL3 10/1/2024 1,994,323 1,992,319 1.0% 1,958,120 3.53% 9/15/2027 9/15/2027 Treasury Note 91282CCV1 10/4/2024 1,822,536 1,835,398 0.9% 1,792,340 3.61% 8/31/2028 8/31/2028 Treasury Note 31282CFJ5 10/7/2024 1,949,794 1,947,076 1.0% 1,900,240 3.76% 8/31/2029 8/31/2029 Treasury Note 91282CFY2 12/19/2024 1,959,077 1,956,102 1.0% 1,959,380 4.39% 11/30/2029 11/30/2029 FFCB Bond 3133ELC28 5/27/2020 2,000,000 2,000,000 1.0% 1,976,800 0.73% 2/5/2025 5/27/2025 FHLMC Bond 3134GWZG4 10/20/2020 2,000,000 2,000,000 1.0% 1,948,800 0.60% 7/20/2025 10/20/2025 FHLMC Bond 3134GW3X2 10/27/2020 2,000,000 2,000,000 1.0% 1,947,940 0.63% 7/27/2025 10/27/2025 FFCB Bond 3133EMFR8 11/3/2020 2,000,000 2,000,000 1.0% 1,943,160 0.54% 2/5/2025 11/3/2025 FNMA Bond 3135GA4P3 11/18/2020 2,000,000 2,000,000 1.0% 1,943,980 0.65% 11/18/2025 11/18/2025 FHLMC Bond 3134GXEJ9 11/24/2020 2,000,000 2,000,000 1.0% 1,942,940 0.64% 2/24/2025 11/24/2025 FFCB Bond 3133EMHF2 11/24/2020 1,000,000 1,000,000 0.5% 971,270 0.60% 2/5/2025 11/24/2025 FHLMC Bond 3134GXCS1 11/25/2020 3,000,000 3,000,000 1.5% 2,916,150 0.63% 11/25/2025 11/25/2025 FHLMC Bond 3134GXFA7 11/30/2020 2,000,000 2,000,000 1.0% 1,943,020 0.65% 2/26/2025 11/26/2025 FFCB Bond 3133EMLC4 12/22/2020 2,000,000 2,000,000 1.0% 1,934,760 0.47% 2/5/2025 12/22/2025 FHLB Bond 3130AKQ74 1/22/2021 2,000,000 2,000,000 1.0% 1,931,840 0.63% 2/22/2025 1/22/2026 FNMA Bond 3135G06R9 1/28/2021 2,000,000 2,000,000 1.0% 1,928,180 0.55% 2/28/2025 1/28/2026 FHLB Bond 3130AKRN8 1/28/2021 2,000,000 2,000,000 1.0% 1,931,200 0.65% 2/28/2025 1/28/2026 FHLB Bond 3130ALCV4 2/24/2021 2,000,000 2,000,000 1.0% 1,928,020 0.75% 2/24/2025 2/24/2026 FHLB Bond 3130ALDB7 2/25/2021 2,000,000 2,000,000 1.0% 1,926,500 0.66% 2/25/2025 2/25/2026 FHLB Bond 3130AKZ25 2/26/2021 2,000,000 2,000,000 1.0% 1,926,100 0.65% 2/26/2025 2/26/2026 FHLB Bond 3130ALGS7 3/10/2021 2,000,000 2,000,000 1.0% 1,927,740 0.85% 3/10/2025 3/10/2026 FHLB Bond 3130ALEP5 3/16/2021 2,000,000 2,000,000 1.0% 1,925,320 0.70% 3/16/2025 3/16/2026 FHLB Bond 3130ALDN1 3/16/2021 2,000,000 2,000,000 1.0% 1,925,460 0.80% 3/16/2025 3/16/2026 FHLB Bond 3130AMNH1 6/9/2021 2,000,000 2,000,000 1.0% 1,917,000 1.08% 2/5/2025 6/9/2026 FHLB Bond 3130AMYJ5 6/30/2021 2,000,000 2,000,000 1.0% 1,911,100 1.00% 3/30/2025 6/30/2026 FHLB Bond 3130AMYP1 7/15/2021 3,000,000 3,000,000 1.5% 2,868,000 1.13% 7/15/2025 7/15/2026 FHLB Bond 3130AMYS5 7/15/2021 2,000,000 2,000,000 1.0% 1,969,640 0.85% 7/15/2025 7/15/2025 FHLB Bond 3130ANJC5 8/26/2021 2,000,000 2,000,000 1.0% 1,895,680 0.80% 8/26/2025 8/26/2026 FHLB Bond 3130ANLW8 8/26/2021 3,000,000 3,000,000 1.5% 2,853,750 1.00% 2/26/2025 8/26/2026 FHLB Bond 3130ANLZ1 8/26/2021 2,000,000 2,000,000 1.0% 1,899,520 0.90% 8/26/2025 8/26/2026 FHLB Bond 3130A8XY4 9/13/2021 2,103,340 2,033,335 1.0% 1,928,880 0.82% 9/11/2026 9/11/2026 FFCB Bond 3133EM4X7 9/28/2021 1,982,960 1,994,463 1.0% 1,892,360 0.98% 9/10/2026 9/10/2026 FHLB Bond 3130APCH6 9/29/2021 3,000,000 3,000,000 1.5% 2,850,570 1.13% 2/5/2025 9/29/2026 FHLB Bond 3130ANZE3 9/30/2021 2,000,000 2,000,000 1.0% 1,892,920 0.88% 9/30/2026 9/30/2026 FHLB Bond 3130AP6N0 9/30/2021 3,000,000 3,000,000 1.5% 2,846,820 1.05% 3/30/2025 9/30/2026 FHLB Bond 3130AP6M2 9/30/2021 3,000,000 3,000,000 1.5% 2,845,380 1.02% 3/30/2025 9/30/2026 FHLB Bond 3130APCG8 10/19/2021 2,000,000 2,000,000 1.0% 1,892,720 1.00% 7/19/2025 10/19/2026 FHLB Bond 3130APNX9 11/18/2021 2,000,000 2,000,000 1.0% 1,896,720 1.30% 11/18/2025 11/18/2026 FHLB Bond 3130AQHU0 1/19/2022 2,000,000 2,000,000 1.0% 1,924,800 1.74% 1/19/2027 1/19/2027 FHLB Bond 3130AQKT9 1/25/2022 2,000,000 2,000,000 1.0% 1,976,600 1.51% 7/25/2025 7/25/2025 FHLB Bond 3130AR4F5 3/10/2022 2,000,000 2,000,000 1.0% 1,996,720 3.48% 3/10/2025 3/10/2027 FHLMC Bond 3134GXUZ5 6/15/2022 2,000,000 2,000,000 1.0% 1,987,120 3.28% 12/15/2025 12/15/2025 FHLB Bond 3130ASPE3 7/28/2022 2,000,000 2,000,000 1.0% 1,994,040 4.30% 7/28/2025 7/28/2027 FHLMCTN Bond 3134H1QG1 1/26/2024 3,000,000 3,000,000 1.5% 3,009,900 4.66% 7/26/2025 1/26/2029 FHLMCTN Bond 3134H1UN1 2/26/2024 1,200,000 1,200,000 0.6% 1,199,040 5.50% 2/26/2025 2/26/2029 FHLMCTN Bond 3134H1UN1 2/26/2024 2,000,000 2,000,000 1.0% 1,998,400 5.50% 2/26/2025 2/26/2029 FHLB Bond 3130B2EG6 8/21/2024 2,000,000 2,000,000 1.0% 1,996,920 5.20% 2/21/2025 8/21/2029 FHLB Bond 3130B2M85 9/6/2024 2,000,000 2,000,000 1.0% 2,000,060 5.20% 2/6/2025 9/6/2029 FHLB Bond 3130B2KZ7 9/11/2024 2,000,000 2,000,000 1.0% 1,996,860 5.00% 3/11/2025 9/11/2029
Investment Settlement Cost Book % of Market YTM Next Call Date of Type CUSIP Date Value Value Portfolio Value at Cost Date Maturity FHLMCMTN Bond 3134HAKY8 9/13/2024 2,985,210 2,986,344 1.5% 2,925,630 4.11% 12/13/2025 9/13/2029 FHLB Bond 3130B2MK8 9/19/2024 2,000,000 2,000,000 1.0% 1,998,360 5.00% 3/19/2025 9/19/2028 FHLMCMTN Bond 3134HALK7 9/19/2024 3,000,000 3,000,000 1.5% 2,994,930 5.00% 3/19/2025 9/19/2029 FHLB Bond 3130B2P58 9/26/2024 2,003,014 2,000,000 1.0% 1,958,980 3.87% 9/10/2026 9/10/2029 FHLB Bond 3130B2X59 9/27/2024 2,000,000 2,000,000 1.0% 1,967,080 4.00% 9/18/2025 9/18/2028 FHLMCMTN Bond 3134HANZ2 10/1/2024 3,000,000 3,000,000 1.5% 2,998,200 5.00% 2/1/2025 10/1/2029 FHLB Bond 3130B33T8 10/8/2024 2,500,000 2,500,000 1.2% 2,495,025 5.00% 7/2/2025 10/2/2029 FHLB Bond 3130B35N9 10/8/2024 2,000,000 2,000,000 1.0% 1,981,500 4.50% 10/1/2025 10/1/2029 FHLMCMTN Bond 3134HARE5 10/11/2024 2,000,000 2,000,000 1.0% 1,997,300 4.75% 4/11/2025 10/11/2029 FNMA Bond 3135GAW98 10/15/2024 2,000,000 2,000,000 1.0% 1,993,060 5.00% 4/1/2025 10/1/2029 FHLB Bond 3130B36N8 10/15/2024 1,944,000 1,994,353 1.0% 1,977,000 4.32% 4/15/2026 10/15/2029 FHLB Bond 3130B3ER0 10/24/2024 2,000,000 2,000,000 1.0% 1,998,560 5.00% 2/22/2025 10/22/2027 FHLMCMTN Bond 3134HAVE0 10/30/2024 2,000,000 2,000,000 1.0% 2,000,460 5.25% 7/30/2025 10/30/2029 FHLMCMTN Bond 3134HAVX8 11/5/2024 2,000,000 2,000,000 1.0% 2,000,120 5.25% 2/5/2025 11/5/2029 FHLMCMTN Bond 3134HAXT5 11/12/2024 2,000,000 2,000,000 1.0% 1,997,160 5.00% 5/7/2025 11/7/2029 FHLMCMTN Bond 3134HAZW6 11/15/2024 2,000,281 2,000,000 1.0% 1,997,320 5.43% 2/14/2025 11/14/2029 FHLMC Bond 3134HAD42 11/18/2024 2,000,000 2,000,000 1.0% 2,000,780 5.03% 2/18/2025 11/18/2029 FHLMCMTN Bond 3134HAC92 11/19/2024 3,000,000 3,000,000 1.5% 3,006,090 5.00% 5/19/2025 11/19/2029 FNMA Bond 3135GAYV7 11/26/2024 3,000,000 3,000,000 1.5% 2,999,400 5.25% 2/26/2025 11/26/2029 FFCB Bond 3133ERF48 12/4/2024 2,000,000 2,000,000 1.0% 2,000,460 4.77% 2/5/2025 12/4/2028 FHLMCMTN Bond 3134HAM91 12/13/2024 2,000,000 2,000,000 1.0% 1,997,840 4.70% 6/13/2025 12/13/2027 FNMA Bond 3136GA4B2 12/20/2024 2,000,000 2,000,000 1.0% 1,997,200 5.01% 6/20/2025 12/20/2029 FNMA Bond 3136GA6M6 1/24/2025 2,000,000 2,000,000 1.0% 1,997,560 5.00% 7/24/2025 7/24/2028 FHLB Bond 3130B4MZ1 1/30/2025 2,000,000 2,000,000 1.0% 1,996,340 5.25% 7/22/2025 1/22/2030 CD ‐ Morgan Stanley Bank 61690DGT9 11/8/2023 250,000 250,000 0.1% 256,888 5.05% 11/8/2028 11/8/2028 CD ‐ Morgan Stanley Private Bank 61768EE82 11/8/2023 250,000 250,000 0.1% 256,888 5.05% 11/8/2028 11/8/2028 CD ‐ American Express 02589AF98 11/8/2023 250,000 250,000 0.1% 256,458 5.00% 11/8/2028 11/8/2028 CD ‐ State Bank India 8562834U7 11/24/2023 250,000 250,000 0.1% 259,220 5.00% 11/24/2028 11/24/2028 Sub Total/Average $ 163,621,944 $ 163,679,684 80.0% 160,209,873 $ 2.82% Total City Managed/Average $ 188,472,273 $ 188,530,013 92.1% 185,060,179 $ 3.03% Bond Reserve Accounts ‐ Held By Trustees $ 7,372,488 $ 7,372,488 3.6% $ 7,372,488 Cash/Deposits $ 906,567 $ 906,567 0.4% $ 906,567 PARS and CALPERS CERBT Trust $ 7,887,404 $ 7,887,404 3.9% $ 9,605,303 GRAND TOTAL/AVERAGE $ 204,638,732 $ 204,696,472 100.0% 202,944,536 $
Invested Book Value % of Market
in Fund Yield End of Month Total Value
Investments
State Treasurer LAIF - City All Funds Pooled 4.37% $ 62,536 0.0% $ 62,512 California CLASS All Funds Pooled 4.42% 20,173,773 9.9% 20,173,773 US Bank - Portfolio of Securities All Funds Pooled 2.82% 163,679,684 80.0% 160,209,873 WFB MMA All Funds Pooled 4.31% 4,614,020 2.3% 4,614,020 SUBTOTAL $ 188,530,013 92.1% 185,060,179 $
Bond Reserve Accounts - held by trustees
Zions Bank - Civic Center/Library Facility
Blackrock Liq Fund Debt Service 3.99% 249,367 0.1% 249,367 Zions Bank - MH Police Facility Lease Revenue Bonds
Blackrock Liq Fund Debt Service 3.99% 317,377 0.2% 317,377 BNY - RDA Bonds
Dreyfus Cash Mgmt 521 Agency Fund 3.97% 6,536,063 3.2% 6,536,063 Zions Bank - Madrone Bus Park Taxable/ Tax Exempt 2015
Blackrock Liquidity Temp Fund-2015 Agency Fund 3.99% 0.1% 269,681 269,681 SUBTOTAL 7,372,488 3.6% 7,372,488
Other Cash/Deposits
General Checking All Funds 860,717 0.4% 860,717
Workers' Comp Administrators Workers' Comp 30,000 0.0% 30,000 Petty Cash & Emergency Cash General Fund 15,850 0.0% 15,850 CALPERS CERBT - OPEB Trust 5,237,404 2.6% 6,440,472
PARS - PENSION Trust 2,650,000 1.3% ** 3,164,830
SUBTOTAL 8,793,971 4.3% 10,511,869
Total Cash and Investments $ 204,696,472 100.0% $ 202,944,536 ** As of 12/31/24
CASH ACTIVITY SUMMARY
FY 2024-25
07/01/2024 Change in 1/31/2025
Fund Type Balance Cash Balance Balance
General Fund 30,617,860 $ (826,067) $ 29,791,794 $
Development Services 1,939,319 (217,153) 1,722,166
Water - Operations 2,386,837 749,446 3,136,283
Water Other 27,894,107 5,091,181 32,985,288
Sewer - Operations 1,178,576 (35,625) 1,142,951
Sewer Other 41,964,736 4,732,624 46,697,359
Other Special Revenue 17,038,062 997,694 18,035,756
Streets and Capital Projects 39,467,115 (3,226,282) 36,240,832 Debt Service 346,933 392,455 739,389
Internal Service 27,935,786 (823,892) 27,111,894
Agency Funds (assessment dists./refundable deposits) 7,240,095 (147,335) 7,092,760 Total $ 198,009,426 $ 6,687,046 $ 204,696,472
Note: See Investment Porfolio Detail for maturities of "Investments." Market values are obtained from the City's investment brokers' monthly reports.
I certify that information on the investment report has been reconciled to the general ledger and bank statements and that there are sufficient funds to meet the expenditure requirements of the City for the next six months. The portfolio is in compliance with the City of Morgan Hill Investment Policy and all State laws and regulations.
Prepared by: ____________________________________ Approved by:
Gina Nazareno, Senior Accountant
Reviewed by: ____________________________________
Dat Nguyen, Finance Director Cindy Murphy, Treasurer
CITY OF MORGAN HILL CASH AND INVESTMENT REPORT
FOR THE MONTH OF JANUARY 31, 2025
FOR THE FISCAL YEAR OF 2024-25
City of Morgan Hill
Year to Date Revenues - Fiscal Year 2024-25
For the Month Ended January 31, 2025
58% of Year Complete
CURRENT INCR (DECR)
ADOPTED AMENDED YTD % PRIOR FROM PRIOR %
BUDGET BUDGET ACTUAL OF BUDGET YTD YTD CHANGE
010 GENERAL FUND
TAXES
Property Tax - Secured/Unsecured $ 16,210,880 16,210,880 $ 7,545,860 47% $ 7,698,342 $ (152,481) -2% Property Tax - RPTTF Residual Distribution 2,895,920 2,895,920 1,160,036 40% 1,020,900 139,136 14% Property Tax - Supplemental Roll 304,220 304,220 123,901 41% 114,892 9,009 8% Sales Tax 12,352,215 12,352,215 4,787,355 39% 5,106,960 (319,605) -6% Public Safety Sales Tax 464,254 464,254 180,398 39% 183,142 (2,744) -1% Transient Occupancy Taxes 2,678,000 2,678,000 1,262,996 47% 1,285,643 (22,647) -2% Franchise (Refuse ,Cable ,PG&E) 3,185,872 3,185,872 1,215,542 38% 1,300,182 (84,640) -7% Property Transfer Tax 600,000 600,000 300,230 50% 228,685 71,545 31% TOTAL TAXES 38,691,361 38,691,361 16,576,318 43% 16,938,745 (362,428) -2%
LICENSES/PERMITS
Business License 200,000 200,000 192,818 96% 163,517 29,301 18% Other Permits 80,750 80,750 53,631 66% 26,067 27,564 106% TOTAL LICENSES/PERMITS 280,750 280,750 246,449 88% 189,584 56,865 30%
FINES AND PENALTIES
Parking Enforcement 9,800 9,800 5,520 56% 6,001 (481) -8% Bails & Fines 55,000 55,000 15,475 28% 25,647 (10,172) -40% Administrative Citations 20,000 20,000 11,077 55% 17,430 (6,353) -36% TOTAL FINES AND PENALTIES 84,800 84,800 32,072 38% 49,079 (17,007) -35%
OTHER AGENCIES
Motor Vehicle in-Lieu 61,800 61,800 73,134 118% - 73,134 n/a Other Revenue - Other Agencies 1,601,204 1,332,381 841,740 53% 471,511 370,228 79% TOTAL OTHER AGENCIES 1,394,181 1,663,004 914,874 55% 471,511 443,362 94%
CHARGES CURRENT SERVICES
Police False Alarm Charge 33,500 33,500 16,437 49% 19,864 (3,427) -17% Business License Application Review 82,400 82,400 32,031 39% 72,514 (40,482) -56% Membership Services & Rec Programs 6,222,399 6,222,399 3,596,529 58% 3,383,492 213,037 6% Facility Rentals 1,197,395 1,197,395 900,808 75% 892,229 8,580 1% Community Services 147,498 147,498 113,943 77% 45,090 68,853 153% General Administration Overhead 1,756,111 1,756,111 981,698 56% 1,026,424 (44,726) -4% Other Charges Current Services 884,448 884,448 392,053 44% 379,384 12,670 3% TOTAL CURRENT SERVICES 10,323,751 10,323,751 6,033,499 58% 5,818,995 214,504 4%
OTHER REVENUE
Use of money/property 1,375,045 1,375,045 822,183 60% 765,766 56,417 7% Other Revenues 705,270 705,270 462,563 66% 149,956 312,608 208% TOTAL OTHER REVENUE 2,080,315 2,080,315 1,284,746 62% 915,721 369,025 40%
TRANSFERS IN
One Time Transfer 165,000 165,000 96,250 58% 105,000 (8,750) -8% Public Safety Facilities Fund 50,000 50,000 29,167 58% 29,167 0% - Supplemental Law Enforcement Fund 100,000 100,000 100,000 100% 100,000 n/a - Countywide Solid Waste 540,328 540,328 315,191 58% 217,583 97,608 45% Streets 851,932 851,932 528,915 62% 492,682 36,233 7%
Park Maintenance 650,000 650,000 379,167 58% 379,167 n/a - Sewer Operations 413,700 413,700 241,325 58% 229,833 11,492 5% Water Operations 413,700 413,700 241,325 58% 229,833 11,492 5% Open Space 81,100 81,100 47,308 58% 47,308 n/a -
Park Development 100,000 100,000 58,333 58% 43,750 14,583 33% TOTAL TRANSFERS IN 3,365,760 3,365,760 2,036,981 61% 1,874,324 162,657 9% TOTAL GENERAL FUND 56,220,919 56,489,742 27,124,939 48% 26,257,959 866,979 3%
SPECIAL REVENUE FUNDS
202 STREET MAINTENANCE
Gas Tax 2105 - 2107.5 851,932 851,932 455,325 53% 423,014 32,311 8% Interest / Other Revenue/Other Charges 2,135 2,135 4,485 210% 4,862 (377) -8% 202 STREET MAINTENANCE 854,067 854,067 459,810 54% 427,876 31,935 7%
City of Morgan Hill
Year to Date Revenues - Fiscal Year 2024-25
For the Month Ended January 31, 2025
58% of Year Complete
CURRENT INCR (DECR)
ADOPTED AMENDED YTD % PRIOR FROM PRIOR %
BUDGET BUDGET ACTUAL OF BUDGET YTD YTD CHANGE
SPECIAL REVENUE FUNDS
205 SUPPLEMENTAL LAW ENFORCEMENT FUND
Interest Income 12,957 12,957 8,746 68% 6,514 2,233 34% Police Grant/SLEF/JAG 100,000 100,000 127,997 128% 119,492 8,505 7% 205 SUPPLEMENTAL LAW ENFORCEMENT FUND 112,957 112,957 136,743 121% 126,006 10,737 9% 206 DEVELOPMENT SERVICES
Building Fees 3,510,850 3,510,850 2,264,165 64% 1,767,768 496,397 28% Planning Fees 954,276 954,276 660,895 69% 764,653 (103,758) -14% Engineering Fees 942,327 942,327 511,674 54% 312,926 198,748 64% Other Revenue/Current Charges 550,599 550,599 110,912 20% 159,306 (48,394) -30% 206 DEVELOPMENT SERVICES 5,958,052 5,958,052 3,547,646 60% 3,004,654 542,992 18% 207 LONG RANGE PLANNING 1,751,005 1,751,005 506,253 29% 495,022 11,230 2% 215 and 216 HCD BLOCK GRANT
Interest Income/Other Revenue 1,161 1,161 1,384 119% 1,127 23% 257 215 and 216 HCD BLOCK GRANT 1,161 1,161 1,384 119% 1,127 23% 257 225 ASSET SEIZURE 2,807 2,807 2,110 75% 1,727 22% 383
229 LIGHTING AND LANDSCAPE 206,415 206,415 115,527 56% 2,933 112,594 3839% 230 COMMUNITY FACILITIES DISTRICT 28,828 28,828 17,888 62% 2,470 15,418 624% 232 ENVIRONMENTAL PROGRAMS 501,236 501,236 273,469 55% 333,852 (60,383) -18% 234 MOBILE HOME PARK RENT STAB. 2,872 2,872 5,151 179% 4,818 333 7% 236 HOUSING MITIGATION 2,762,629 2,762,629 1,041,537 38% 2,035,146 (993,609) -49% 240 EMPLOYEE ASSISTANCE 1,297 1,297 4,521 349% 4,924 (403) -8% 246 COUNTYWIDE SOLID WASTE 2,279,503 2,279,503 1,285,234 56% 1,053,585 231,649 22% 247 ENVIRONMENT REMEDIATION - - n/a - 2,373 (2,373) -100% 255 HOUSING SUCCESSOR AGENCY 463,881 463,881 382,841 83% 192,873 189,968 98% 260 PUBLIC ART 1,411 1,411 243 17% - 243 n/a
TOTAL SPECIAL REVENUE FUNDS 14,928,122 14,928,122 7,780,359 52% 7,689,386 90,972 1%
CAPITAL PROJECTS FUNDS
301 PARK DEVELOPMENT 1,999,271 1,999,271 1,792,283 90% 302,866 1,489,417 492% 302 PARK MAINTENANCE 15,507 15,507 52,593 339% 48,928 3,665 7% 303 LOCAL DRAINAGE 1,424,799 1,424,799 404,221 28% 389,535 14,686 4% 304 LOCAL DRAINAGE/NON AB1600 251,296 251,296 152,430 61% 22,908 129,522 565% 306 AGRICULTURE & OPEN SPACE PRESERVATION 18,459 18,459 415,440 2251% 112,027 303,413 271% 308 STREET CIP 3,886,877 3,886,877 3,077,504 79% 1,421,169 1,656,335 117% 309 TRAFFIC IMPACT 4,753,292 4,753,292 1,873,209 39% 473,917 1,399,292 295% 315 PUBLIC SAFETY FACILITIES IMPACT 3,203,214 12,153,214 5,696,306 47% 297,584 5,398,722 1814% 346 PUBLIC FACILITIES NON-AB1600 189,832 189,832 169,098 89% 185,816 (16,718) -9% 347 PUBLIC FACILITIES IMPACT 451,223 451,223 313,187 69% 103,420 209,768 203% 348 LIBRARY 1,414,286 1,414,286 1,282,301 91% 350,940 931,361 265% 350 UNDERGROUNDING 74,302 74,302 68,387 92% 245,046 (176,658) -72% 355 SCHOOL PEDESTRIAN/TRAFFIC SAFETY - - - n/a 31,316 (31,316) -100% 360 COMMUNITY/REC IMPACT FUND 2,501,528 2,501,528 2,377,903 95% 603,960 1,773,943 294% 375 QUIMBY FEE 2,650,042 2,650,042 1,253,539 47% 2,775,166 (1,521,626) -55% TOTAL CAPITAL PROJECTS FUNDS 22,833,927 31,783,927 18,928,403 60% 7,364,597 11,563,806 157%
DEBT SERVICE FUNDS
420 CIVIC CENTER DEBT 300,467 300,467 175,324 58% 172,531 2,794 2% 441 POLICE FACILITY BOND 390,939 390,939 224,696 57% 226,338 (1,642) -1% TOTAL DEBT SERVICE FUNDS 691,406 691,406 400,020 58% 398,869 1,151 0%
City of Morgan Hill
Year to Date Revenues - Fiscal Year 2024-25
For the Month Ended January 31, 2025
58% of Year Complete
CURRENT INCR (DECR)
ADOPTED AMENDED YTD % PRIOR FROM PRIOR %
BUDGET BUDGET ACTUAL OF BUDGET YTD YTD CHANGE
ENTERPRISE FUNDS
640 WASTEWATER OPERATION
Sewer Service Fees 16,100,000 16,100,000 8,414,617 52% 7,445,944 968,673 13% Interest Income/Transfers 141,661 141,661 41,297 29% 34,247 7,051 21% Other Revenue/Current Charges 397,200 397,200 174,294 44% 171,361 2,933 2% 640 WASTEWATER OPERATION 16,638,861 16,638,861 8,630,209 52% 7,651,552 978,657 13% 641 WASTEWATER EXPANSION
Interest Income 275,047 275,047 451,358 164% 371,128 80,231 22% Development Impact Fee 11,546,118 11,546,118 68% 7,905,849 2,271,343 5,634,505 248% 641 WASTEWATER EXPANSION 11,821,165 11,821,165 8,357,207 71% 2,642,471 5,714,736 216% 642 WASTEWATER RATE STABILIZATION 108,613 108,613 64,465 59% 162,747 (98,281) -60% 643 WASTEWATER CAPITAL PROJECT 6,149,134 6,149,134 4,034,057 66% 3,261,825 772,232 24% TOTAL SEWER FUNDS 34,717,773 34,717,773 21,085,937 61% 13,718,593 7,367,344 54% 650 WATER OPERATION
Water Sales 19,620,000 19,620,000 10,294,860 52% 9,256,067 1,038,793 11% Meter Install & Service 107,000 107,000 49,395 46% 75,752 (26,357) -35% Transfers-In / Interest Income 894,617 894,617 485,058 54% 397,231 87,827 22% Other Revenue/Current Charges 926,109 926,109 470,737 51% 340,745 129,991 38% 650 WATER OPERATION 21,547,726 21,547,726 11,300,050 52% 10,069,795 1,230,255 12% 651 WATER EXPANSION
Interest Income/Other Revenue/Transfer 92,467 92,467 102,324 111% 53,481 48,842 91% Development Impact Fee 3,829,384 3,829,384 2,957,157 77% 577,582 2,379,575 412% 651 WATER EXPANSION 3,921,851 3,921,851 3,059,481 78% 631,063 2,428,417 385% 652 WATER RATE STABILIZATION 115,840 115,840 69,621 60% 56,700 12,921 23% 653 WATER CAPITAL PROJECT 10,380,062 10,380,062 3,882,142 37% 4,300,338 (418,196) -10% TOTAL WATER FUNDS 35,965,479 35,965,479 18,311,294 51% 15,057,897 3,253,396 22% TOTAL ENTERPRISE FUNDS 70,683,252 70,683,252 39,397,231 56% 28,776,491 10,620,740 37%
INTERNAL SERVICE FUNDS
730 INFORMATION SYSTEMS 2,883,241 2,883,241 1,683,424 58% 1,461,843 221,581 15% 740 BUILDING MAINTENANCE 1,421,485 1,421,485 831,466 58% 978,595 (147,129) -15% 741 BUILDING REPLACEMENT 1,041,905 1,041,905 615,716 59% 561,457 54,258 10% 745 CIP ADMINISTRATION 2,582,015 2,582,015 1,332,835 52% 902,935 429,900 48% 760 UNEMPLOYMENT INSURANCE 10,206 10,206 5,631 55% 4,844 16% 787 770 WORKERS COMPENSATION 1,157,705 1,157,705 594,162 51% 555,048 39,114 7% 790 EQUIPMENT REPLACEMENT 1,680,580 1,704,881 1,048,853 62% 831,677 217,177 26% 791EMPLOYEE BENEFITS 1,183,215 1,183,215 668,025 56% 499,498 168,526 34% 795 GENERAL LIABILITY INSURANCE 2,519,216 2,519,216 1,462,817 58% 1,229,500 233,317 19% TOTAL INTERNAL SERVICE FUNDS 14,479,568 14,503,869 8,242,929 57% 7,025,398 1,217,532 17% TOTAL FOR ALL FUNDS $ 179,837,194 $ 189,080,318 $ 101,873,881 54% $ 77,512,700 $ 24,361,181 31%
City of Morgan Hill
Year to Date Expenses - Fiscal Year 2024-25
For the Month Ended January 31, 2025
58% of Year Complete
CURRENT
FUND MONTH PERCENT OF
NO. FUND/ACTIVITY ACTUAL AMENDED YTD OUTSTANDING TOTAL TOTAL TO PRIOR
EXPENSES BUDGET EXPENSES ENCUMBRANCE ALLOCATED BUDGET YTD 010 GENERAL FUND
I. ADMINISTRATION
CITY COUNCIL 73,453 $ 520,395 $ 290,073 $ - $ 290,073 $ 56% 213,251 $ .
CITY ATTORNEY 76,230 1,134,397 563,609 116,462 680,071 60% 499,917 CITY MANAGER 39,543 1,007,624 395,284 6 395,290 39% 399,929 HUMAN RESOURCES 66,678 1,087,175 545,103 - 545,103 50% 496,071
COUNCIL SVCS & RECORDS MGMT
Council Svcs & Records Mgmt 39,232 609,913 322,612 - 322,612 53% 291,616 Elections 262,109 354,364 271,041 - 271,041 76% 17,256
COUNCIL SVCS & RECORDS MGMT 301,341 964,277 593,653 - 593,653 62% 308,872 FINANCE 166,781 2,637,291 1,127,805 444,287 1,572,092 60% 1,104,379 TOTAL ADMINISTRATION 724,025 7,351,159 3,515,528 560,755 4,076,282 55% 3,022,418 II. COMMUNITY SERVICES
Membership Services & Rec. Programs 530,640 8,040,818 4,252,035 1,054,049 5,306,084 66% 4,006,544 Recreation Facility Rentals 38,461 633,051 317,585 44,760 362,345 57% 337,187 Innovative Transit 71,027 590,944 389,552 90,597 480,150 81% 337,227 Community Services 31,820 761,973 324,069 47,375 371,444 49% 325,124 Park Maintenance 99,727 1,472,380 641,828 35,034 676,862 46% 599,924 Environmental Services 60,018 1,067,544 352,989 26,289 379,278 36% 202,793 Countywide Solid Waste Program 35,774 540,327 274,775 - 274,775 51% 229,975 Street Maintenance 335,514 3,511,464 1,808,349 104,989 1,913,338 54% 1,323,894 Downtown Maintenance 36,226 378,065 159,683 22,952 182,635 48% 152,099 PD Building Maintenance 61,905 664,355 368,558 64,892 433,450 65% 283,503 Cable Television 7,485 91,234 52,859 - 52,859 58% 52,535 COMMUNITY SERVICES 1,308,596 17,752,155 8,942,283 1,490,937 10,433,220 59% 7,850,807 CODE COMPLIANCE 29,842 405,637 221,555 - 221,555 55% 141,101 INFRASTRUCTURE PLANNING & CONGESTION MGMT 555,166 59,953 252,288 - 252,288 45% 233,603 ECONOMIC DEVELOPMENT PROGRAMS 69,978 1,209,072 488,003 78,583 566,586 47% 552,426 TOTAL COMMUNITY SERVICES 1,468,369 19,922,029 9,904,128 1,569,520 11,473,648 58% 8,777,936 III. PUBLIC SAFETY
POLICE
PD Administration 83,783 2,296,286 949,793 43,267 993,060 43% 915,999 Field Operations 806,464 13,884,900 6,558,379 612,634 7,171,013 52% 6,371,328 Support Services 327,455 2,556,380 1,559,933 448,785 2,008,718 79% 1,598,299 Emergency Services/Haz Mat 16,337 275,047 137,996 - 137,996 50% 127,427 Special Operations 313,068 4,244,340 2,508,035 - 2,508,035 59% 2,080,101 Dispatch Services 148,245 2,341,249 1,256,086 - 1,256,086 54% 1,129,949 POLICE 1,695,352 25,598,203 12,970,221 1,104,686 14,074,907 55% 12,223,102 FIRE 823,336 10,381,160 5,984,635 32,251 6,016,886 58% 5,365,338 TOTAL PUBLIC SAFETY 2,518,688 35,979,363 18,954,856 1,136,937 20,091,792 56% 17,588,440 IV. TRANSFERS
Other 121,519 1,458,230 850,634 - 850,634 58% 2,160,531 TOTAL TRANSFERS 121,519 1,458,230 850,634 - 850,634 58% 2,160,531 TOTAL GENERAL FUND 4,832,601 64,710,781 33,225,146 3,267,212 36,492,357 56% 31,549,325
City of Morgan Hill
Year to Date Expenses - Fiscal Year 2024-25
For the Month Ended January 31, 2025
58% of Year Complete
CURRENT
FUND MONTH PERCENT OF
NO. FUND/ACTIVITY ACTUAL AMENDED YTD OUTSTANDING TOTAL TOTAL TO PRIOR
EXPENSES BUDGET EXPENSES ENCUMBRANCE ALLOCATED BUDGET YTD
SPECIAL REVENUE FUNDS
202 STREET MAINTENANCE 529,369 857,383 532,095 - 532,095 62% 495,711 205 PUBLIC SAFETY/SUPP.LAW 100,113 101,354 100,790 - 100,790 99% 100,752 206 DEVELOPMENT SERVICES FUND
Planning 116,820 1,700,561 900,649 1,091 901,740 53% 941,043 Building 185,674 3,055,890 1,601,821 165,165 1,766,986 58% 1,347,827 Engineering 114,881 1,644,092 873,904 177,951 1,051,854 64% 983,380 206 DEVELOPMENT SERVICES FUND 417,376 6,400,543 3,376,374 344,206 3,720,581 58% 3,272,250 207 LONG RANGE PLANNING 60,819 3,125,686 512,077 975,547 1,487,624 48% 465,007 215/216 CDBG 7 87 51 - 51 58% 48
225 ASSET SEIZURE 68 821 479 - 479 58% 456
229 LIGHTING AND LANDSCAPE 32,264 212,191 128,070 16,482 144,552 68% 105,090 230 COMMUNITY FACILITIES DISTRICT 2,548 23,511 14,254 - 14,254 61% 21,224 232 ENVIRONMENTAL PROGRAMS 29,790 453,818 217,445 4,523 221,968 49% 248,639 234 MOBILE HOME PARK 79 952 555 - 555 58% 529
236 HOUSING MITIGATION 53,858 2,214,529 672,437 763,775 1,436,213 65% 569,893 240 EMPLOYEE ASSISTANCE 83 20,993 4,079 - 4,079 19% 2,552 246 COUNTYWIDE SOLID WASTE PROGRAM 172,295 2,648,132 863,807 1,333,962 2,197,769 83% 911,226 255 HOUSING SUCCESSOR AGENCY 34,179 1,319,931 660,162 190,625 850,787 64% 722,394 260 PUBLIC ART 4,725 16,306 8,667 - 8,667 53% -
TOTAL SPECIAL REVENUE FUNDS 1,437,574 17,396,238 7,091,343 3,629,120 10,720,463 62% 6,915,772
CAPITAL PROJECT FUNDS
301 PARK DEVELOPMENT 38,843 3,460,007 579,831 106,767 686,597 20% 458,730 302 PARK MAINTENANCE 54,342 1,650,000 381,233 - 381,233 23% 815,579 303 LOCAL DRAINAGE 8,469 10,931,065 3,528,481 564,650 4,093,130 37% 2,813,681 304 LOCAL DRAIN. NON-AB1600 41,588 505,176 75,326 3,930 79,256 16% 171,250 306 AGRICULTURE & OPEN SPACE PRESERVATIO 128,157 10,680 74,758 - 74,758 58% 56,933 308 STREET CIP 138,678 4,992,517 3,806,829 954,760 4,761,589 95% 4,305,256 309 TRAFFIC IMPACT 241,598 4,593,527 3,165,909 258,283 3,424,192 75% 589,107 315 PUBLIC SAFETY FACILITIES IMPACT 933,727 8,993,315 5,009,727 2,735,906 7,745,633 86% 1,614,727 346 PUBLIC FAC.NON AB1600 1,097 1,652,085 31,158 215,744 246,903 15% 56,743 347 PUBLIC FACILITIES IMPACT 2,458 1,444,333 359,904 1,010,368 1,370,272 95% 87,079 348 LIBRARY IMPACT 226,135 2,713,615 1,582,942 - 1,582,942 58% 129,704 350 UNDERGROUNDING 10,070 401,505 127,942 - 127,942 32% 685 355 SCHOOL PEDESTRIAN & TRAFFIC SAFETY - - - - - n/a 22,871 360 COMM/REC CENTER IMPACT 27,930 1,430,662 320,938 439,845 760,783 53% 124,018 375 QUIMBY FEE 31,753 6,807,980 1,080,614 2,658,890 3,739,504 55% 17,872 TOTAL CAPITAL PROJECTS FUNDS 1,767,368 49,703,945 20,125,592 8,949,142 29,074,735 58% 11,264,235
DEBT SERVICE FUNDS
420 CIVIC CENTER DEBT 1,054 291,714 243,224 - 243,224 83% 238,488 441 POLICE FACILITY BOND DEBT 1,355 385,093 329,882 - 329,882 86% 323,524 TOTAL DEBT SERVICE FUNDS 2,409 676,807 573,107 573,107 - 85% 562,012
City of Morgan Hill
Year to Date Expenses - Fiscal Year 2024-25
For the Month Ended January 31, 2025
58% of Year Complete
CURRENT
FUND MONTH PERCENT OF
NO. FUND/ACTIVITY ACTUAL AMENDED YTD OUTSTANDING TOTAL TOTAL TO PRIOR
EXPENSES BUDGET EXPENSES ENCUMBRANCE ALLOCATED BUDGET YTD
ENTERPRISE FUNDS
SEWER
640 WASTEWATER OPERATIONS 1,332,176 16,796,487 9,587,190 32,990 9,620,181 57% 8,457,509 641 WASTEWATER CAPITAL EXPANSION 1,789,422 7,897,156 4,320,597 801,845 5,122,442 65% 4,742,878 642 WASTEWATER RATE STABILIZATION 164 1,966 1,147 - 1,147 58% 1,092 643 WASTEWATER CAPITAL PROJECTS 37,225 11,224,791 1,754,338 3,807,679 5,562,017 50% 2,298,269 TOTAL SEWER FUND(S) 3,158,987 35,920,399 15,663,271 4,642,515 20,305,786 57% 15,499,747 WATER
Water Operations 1,373,343 19,715,654 10,352,886 466,245 10,819,131 55% 10,315,066 Utility Billing 95,213 1,502,560 733,430 36,590 770,020 51% 557,757 Water Conservation 13,862 416,169 189,058 19,288 208,346 50% 205,167 650 WATER OPERATIONS 1,482,417 21,634,383 11,275,374 522,124 11,797,497 55% 11,077,990 651 WATER CAPITAL EXPANSION 69,741 4,406,112 528,022 3,031,768 3,559,791 81% 475,594 652 WATER RATE STABILIZATION 123 1,473 859 - 859 58% 818 653 WATER-CAPITAL PROJECTS 45,012 19,944,363 1,069,880 8,447,200 9,517,080 48% 1,416,798 TOTAL WATER FUND(S) 1,597,293 45,986,331 12,874,135 12,001,092 24,875,228 54% 12,971,200 TOTAL ENTERPRISE FUNDS 4,756,280 81,906,730 28,537,407 16,643,607 45,181,014 55% 28,470,947
INTERNAL SERVICE FUNDS
730 INFORMATION SYSTEMS 133,952 2,961,976 1,355,250 31,350 1,386,600 47% 1,589,002 740 BUILDING MAINTENANCE 124,044 1,506,259 718,439 77,715 796,154 53% 571,686 741 BUILDING REPLACEMENT 240,883 3,059,856 898,897 582,216 1,481,113 48% 39,456 745 CIP ADMINISTRATION 174,834 2,584,581 1,326,119 4,907 1,331,027 51% 1,024,848 760 UNEMPLOYMENT - 15,000 3,922 - 3,922 26% 11,826
770 WORKERS COMPENSATION 137,051 946,245 807,192 - 807,192 85% 694,183 790 EQUIPMENT REPLACEMENT - 1,400,191 788,038 198,956 986,995 70% 304,785 791 EMPLOYEE BENEFITS FUND 132,423 1,000,000 557,429 - 557,429 56% 426,961 795 GEN. LIABILITY INSURANCE 14,627 2,411,618 2,118,776 - 2,118,776 88% 2,391,855 TOTAL INTERNAL SERVICE FUNDS 957,813 15,885,726 8,574,063 895,144 9,469,208 60% 7,054,603 REPORT TOTAL 13,754,045 $ 230,280,227 $ 98,126,658 $ 33,384,225 $ 131,510,884 $ 57% 85,816,894 $
City of Morgan Hill
Fund Activity Summary - Fiscal Year 2024-25
For the Month Ended January 31, 2025
58% of Year Complete
Beginning Year to-Date
Fund Fund Balance YTD % of YTD % of Deficit or
No. Fund Description 07-01-24 Actual Budget Actual Budget Carryover Reserved1 Unreserved 010 GENERAL FUND 31,073,823 $ 27,124,939 $ 48% 33,225,146 $ 51% (6,100,207) $ 3,267,212 $ 21,706,404 $ TOTAL GENERAL FUND $ 31,073,823 $ 27,124,939 48% $ 33,225,146 51% $ (6,100,207) $ 3,267,212 $ 21,706,404 202 STREET MAINTENANCE 72,734 $ 459,810 54% 532,095 $ 52% (72,284) $ $ - $ 450 205 PUBLIC SAFETY/SUPPL. LAW 415,174 136,743 121% 100,790 53% 35,953 451,127 - 206 DEVELOPMENT SERVICES (1,144,436) 3,547,646 60% 3,376,374 53% 171,272 344,206 (1,317,371) 207 LONG RANGE PLANNING 1,306,215 506,253 29% 512,077 16% (5,824) 975,547 324,844 215 / 216 CDBG 32,500 1,384 119% 58% 51 1,333 - 33,833
225 ASSET SEIZURE 104,495 2,110 75% 58% 479 1,631 106,126 - 229 LIGHTING AND LANDSCAPE 216,005 115,527 56% 128,070 60% (12,543) 16,482 186,980 230 COMMUNITY FACILITIES DISTRICT 162,519 17,888 62% 14,254 61% 3,635 166,154 - 232 ENVIRONMENTAL PROGRAMS 488,875 273,469 55% 217,445 48% 56,024 4,523 540,376 234 MOBILE HOME PK RENT STAB. 81,475 5,151 179% 58% 555 4,596 - 86,071 235 SENIOR HOUSING 245,426 n/a - n/a - - 245,426 -
236 HOUSING MITIGATION 7,932,027 1,041,537 38% 672,437 30% 369,100 763,775 7,537,351 240 EMPLOYEE ASSISTANCE 62,481 4,521 349% 4,079 19% 441 - 62,922 246 COUNTYWIDE SOLID WASTE 323,153 1,285,234 n/a 863,807 33% 421,427 1,333,962 (589,381) 255 HOUSING SUCCESSOR AGENCY 3,818,193 382,841 83% 660,162 50% (277,321) 190,625 3,350,247 260 PUBLIC ART 48,471 17% 243 8,667 53% (8,424) - 40,047 TOTAL SPECIAL REVENUE FUNDS $ 14,165,307 $ 7,780,359 52% $ 7,091,343 41% $ 689,015 $ 3,629,120 $ 11,225,202 301 PARK DEV. IMPACT FUND $ 2,008,148 $ 1,792,283 90% 579,831 $ 17% 1,212,452 $ $ 106,767 $ 3,113,833 302 PARK MAINTENANCE 2,489,205 52,593 339% 381,233 23% (328,640) 2,160,565 - 303 LOCAL DRAINAGE 9,621,788 404,221 28% 3,528,481 32% (3,124,259) 564,650 5,932,879 304 LOCAL DRAINAGE/NON-AB1600 1,233,420 152,430 61% 75,326 15% 77,104 3,930 1,306,594 306 AG. AND OPEN SPACE PRESERVATION 672,578 415,440 2251% 74,758 58% 340,681 1,013,259 - 308 STREET CIP 4,287,249 3,077,504 79% 3,806,829 76% (729,325) 954,760 2,603,164 309 TRAFFIC IMPACT FUND 3,808,198 1,873,209 39% 3,165,909 69% (1,292,701) 258,283 2,257,215 315 PUBLIC SAFETY FACILITIES IMPACT (1,553,435) 5,696,306 47% 5,009,727 56% 686,579 2,735,906 (3,602,762) 346 PUBLIC FACILITIES NON-AB1600 2,184,388 169,098 89% 31,158 2% 137,940 215,744 2,106,584 347 PUBLIC FACILITIES IMPACT FUND 1,328,671 313,187 69% 359,904 25% (46,717) 1,010,368 271,586 348 LIBRARY IMPACT FUND 2,254,117 1,282,301 91% 1,582,942 58% (300,641) 1,953,476 - 350 UNDERGROUNDING 1,768,551 68,387 92% 127,942 32% (59,554) 1,708,997 - 355 SCHOOL PEDESTRIAN/TRAFFIC SFTY - n/a - n/a - - - -
360 COMM/REC CTR IMPACT FUND 2,297,534 2,377,903 95% 320,938 22% 2,056,966 439,845 3,914,655 375 QUIMBY FEE 3,984,952 1,253,539 47% 1,080,614 16% 172,926 2,658,890 1,498,988 TOTAL CAPITAL PROJECT FUNDS $ 36,385,364 $ 18,928,403 60% $ 20,125,592 40% $ (1,197,189) $ 8,949,142 $ 26,239,032 420 CIVIC CENTER DEBT $ 183,038 $ 175,324 58% 243,224 $ 83% (67,900) $ $ 249,367 $ (134,229) 441 POLICE FACILITY BOND DEBT 163,896 224,696 57% 329,882 86% (105,186) 317,377 (258,667) TOTAL DEBT SERVICE FUNDS $ 346,934 $ 400,020 58% $ 573,107 85% $ (173,086) $ 566,743 $ (392,896) 640 WASTEWATER OPERATIONS $ 3,983,038 $ 8,630,209 52% 9,587,190 $ 57% (956,982) $ 32,990 2,993,066 641 WASTEWATER IMPACT FUND* 18,629,828 8,357,207 71% 4,320,597 55% 4,036,610 801,845 21,864,593 642 WASTEWATER RATE STABILIZATION 3,121,932 64,465 59% 1,147 58% 63,318 3,185,250 - 643 WASTEWATER CAPITAL PROJECTS 17,703,049 4,034,057 66% 1,754,338 16% 2,279,719 3,807,679 16,175,089 650 WATER OPERATIONS 4,083,455 11,300,050 52% 11,275,374 52% 24,676 522,124 3,586,008 651 WATER IMPACT FUND* 3,852,318 3,059,481 78% 528,022 12% 2,531,458 3,031,768 3,352,008 652 WATER RATE STABILIZATION 3,337,806 69,621 60% 58% 68,762 859 3,406,568 - 653 WATER -CAPITAL PROJECT 18,694,610 3,882,142 37% 1,069,880 5% 2,812,262 8,447,200 13,059,672 TOTAL ENTERPRISE FUNDS $ 73,406,036 $ 39,397,231 56% $ 28,537,407 35% $ 10,859,824 $ 16,643,607 $ 67,622,253 730 INFORMATION SERVICES $ 656,565 $ 1,683,424 58% 1,355,250 $ 46% 328,174 $ $ 31,350 $ 953,389 740 BUILDING MAINTENANCE 94,619 831,466 58% 718,439 48% 113,027 77,715 129,931 741 BUILDING REPLACEMENT 5,083,004 615,716 59% 898,897 29% (283,181) 582,216 4,217,607 745 CIP ENGINEERING 8,329 1,332,835 52% 1,326,119 51% 6,716 4,907 10,138 760 UNEMPLOYMENT 284,229 5,631 55% 3,922 26% 1,709 285,938 - 770 WORKERS COMPENSATION 2,381,319 594,162 51% 807,192 85% (213,030) 30,000 2,138,289 790 EQUIPMENT REPLACEMENT 8,727,549 1,048,853 62% 788,038 56% 260,815 198,956 8,789,408 791 EMPLOYEE BENEFITS FUNDS 26,248 668,025 56% 557,429 56% 110,595 136,843 - 795 GEN. LIABILITY INSURANCE 984,307 1,462,817 58% 2,118,776 88% (655,959) 328,348 - TOTAL INTERNAL SERVICE FUNDS $ 18,246,169 $ 8,242,929 57% $ 8,574,063 54% $ (331,134) $ 925,144 $ 16,989,891 Revenues Expenses Preliminary Ending Fund Balance
City of Morgan Hill
Fund Activity Summary - Fiscal Year 2024-25
For the Month Ended January 31, 2025
58% of Year Complete
Beginning Year to-Date
Fund Fund Balance YTD % of YTD % of Deficit or
No. Fund Description 07-01-24 Actual Budget Actual Budget Carryover Reserved1 Unreserved Revenues Expenses Preliminary Ending Fund Balance
SUMMARY BY FUND TYPE
GENERAL FUND GROUP 31,073,823 $ 27,124,939 $ 48% 33,225,146 $ 51% (6,100,207) $ 3,267,212 $ 21,706,404 $ SPECIAL REVENUE GROUP 14,165,307 7,780,359 52% 7,091,343 41% 689,015 3,629,120 11,225,202 DEBT SERVICE GROUP 346,934 400,020 58% 573,107 85% (173,086) 566,743 (392,896) CAPITAL PROJECTS GROUP 36,385,364 18,928,403 60% 20,125,592 40% (1,197,189) 8,949,142 26,239,032 ENTERPRISE GROUP 73,406,036 39,397,231 56% 28,537,407 35% 10,859,824 16,643,607 67,622,253 INTERNAL SERVICE GROUP 18,246,169 8,242,929 57% 8,574,063 54% (331,134) 925,144 16,989,891 TOTAL ALL GROUPS 173,623,633 $ 101,873,881 $ 54% 98,126,658 $ 43% 3,747,223 $ 33,980,969 $ 143,389,886 $ For Enterprise Funds: Unrestricted fund balance = Fund balance net of fixed assets and long-term liabilities. *Unreserved fund balance includes bond proceeds reserved for projects listed in bond documents. 1 Amount restricted for encumbrances, fixed asset replacement, long-term receivables, and bond reserves.
9 CITY COUNCIL STAFF REPORT
MEETING DATE: March 5, 2025
PREPARED BY:
Chris Ghione, Public Services Director
APPROVED BY: City Manager
CONSIDER ADOPTION OF A RESOLUTION AUTHORIZING THE
DISPLAY OF THE DONATE LIFE FLAG
RECOMMENDATION(S)
Adopt or do not adopt a resolution authorizing the display of the Donate Life Flag for the month of April.
COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Supporting our Youth, Seniors, and Entire Community
REPORT NARRATIVE:
The City has received a request from the Donor Network West to display the Donate Life Flag for the month of April in support of Donate Life Month. Donate Life Month is an observance focusing national attention on the need for and importance of organ, eye and tissue donation. The request is included as Attachment 1.
On September 27, 2017, the Council adopted a City Council policy on Flag Raising (CP17-02). Per the City Council’s Flag Raising Policy, “the City’s flag poles are not intended to serve as a forum for free expression by the public, but rather for the display of the Flags of the United States and the State of California. The flag poles located at City Hall, the CCC, and the CRC may also be used to display the flags of the City of Morgan Hill, Sister Cities, and any Commemorative Flags as may be authorized by the City Council as an expression of the City’s official sentiments.” Under the policy, a commemorative flag “means a flag that identifies with a specific date, historical event, cause, nation or group of people, whereby the City honors or commemorates the date, event, cause, nation or people by flying the flag.
Commemorative Flags shall be displayed at City facilities only upon City Council direction, consistent with the City’s vision, mission, and ongoing and strategic priorities, incorporating themes of diversity, equity, social justice, and inclusion.” Commemorative flags may only be hung at City Hall, the CCC, and/or the CRC. Per the policy, commemorative flags may be hung no longer than 30 days. Authorization of commemorative flags must be approved by City Council resolution.
9 City staff believe displaying the proposed flag may meet the criteria of a "cause consistent with the Council's vision, mission and ongoing strategic priorities," but the Council should make this decision. It should be noted that flag display by the City has been limited in the past, with only a handful of flag display approvals being approved since the implementation of the policy in 2017.
COMMUNITY ENGAGEMENT:
Inform
This request has come directly to the Council from the Donor Network West organization. Should this request be approved the City would share information on the flag display with the Community.
ALTERNATIVE ACTIONS:
The Council may choose to just support a proclamation for Donate Life Month as an alternative to displaying the flag. The Council may also choose to approve to fly the flag for a shorter period of time than a month (example: for one week to start the month).
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
On September 27, 2017 the Council adopted a City Council policy on Flag Raising (CP17-02).
FISCAL AND RESOURCE IMPACT:
There is no significant fiscal impact related to the flag display.
CEQA (California Environmental Quality Act):
Not a Project.
Organizational or administrative activity of governments that will not result in direct or indirect physical changes in the environment.
1 Chris Ghione
From: Chris Ghione
Sent: Thursday, February 6, 2025 10:27 AM
To: Chris Ghione
Subject: FW: Donate Life Month, Flag Raise Inquiry
From: Hoa Ha <[email protected]>
Sent: Tuesday, February 4, 2025 8:59 AM
To: Chris Ghione <[email protected]>
Cc: Michelle Bigelow <[email protected]> Subject: [EXTERNAL] Re: Donate Life Month, Flag Raise Inquiry Here is a more formal request if you need it, Chris. Thank you so much for all of your help! ---------------------------
Dear City of Morgan Hill Counsil members,
My name is Hoa and I am the Community Engagement Specialist at Donor Network West. In observance of National Donate Life Month this April, Donor Network West respectfully requests the City of Morgan Hill's participation in a flag raising ceremony at City Hall to honor organ, eye, and tissue donors and raise awareness about the critical need for donation. We would be honored to partner with the city on this important initiative and would appreciate the opportunity to discuss the details further.
If possible, it would be great if we could do a Flag Raising event on April 10th (as that is National Donate Life Flag Raising Day).
Sincerely,
Hoa
Hoa Ha Community Engagement Specialist I
O: 925.480.3100 M: 510.919.9818
175 N. Jackson Ave. Ste. 210, San Jose, CA 95116
RESOLUTION NO. 25-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MORGAN HILL IN SUPPORT OF THE DONATE LIFE
CAUSE
WHEREAS, more than 100,000 Americans and 20,000 Californians are currently on the national transplant waiting list; and
WHEREAS, by becoming an organ, eye and tissue donor, one individual can save and heal the lives of more than seventy-five people. During National Donate Life Month, we honor the compassion and generosity of registered donors, donor families, and living donors; and WHEREAS, the commitment of medical professionals, researchers, national partners, and all those who work tirelessly to save and heal lives through donation and transplantation is deserving of recognition; and
WHEREAS, Californians can register to be donors regardless of their age or medical history; and
WHEREAS, the City of Morgan Hill recognizes that the Donate Life cause of saving and healing lives through organ, eye and tissue donation is of such immediate and worthwhile importance; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Morgan Hill supports the Donate Life cause by displaying the Donate Life Flag at City Hall for the Month of April 2025.
PASSED AND ADOPTED by the City Council of Morgan Hill on this 5th day of March 2025 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
APPROVED: ATTEST:
________________________ ______________________________ MARK TUNER, Mayor MICHELLE BIGELOW, City Clerk
CERTIFICATION
City of Morgan Hill
Resolution No. 25-XXX
I, Michelle Bigelow, City Clerk of the City of Morgan Hill, California, do hereby certify that the foregoing is a true and correct copy of Resolution No. 25-XXX, adopted by the City Council at its meeting held on March 5, 2025.
WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL.
DATE: _____________________ _______________________________ Michelle Bigelow, City Clerk
10 CITY COUNCIL STAFF REPORT
MEETING DATE: March 5, 2025
PREPARED BY:
Donald Larkin, City Attorney
APPROVED BY: City Manager
ADOPT RESOLUTION FURTHER REAFFIRMING THE CITY’S
COMMITMENT TO A DIVERSE, SUPPORTIVE, INCLUSIVE
COMMUNITY AND PROTECTING THE CONSTITUTIONAL RIGHTS OF
ITS RESIDENTS
RECOMMENDATION(S)
Adopt resolution further reaffirming the City's commitment to a diverse, supportive, inclusive community and protecting its residents' constitutional rights.
COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety and Quality of Life
Supporting our Youth, Seniors, and Entire Community
Preserving and Cultivating Public Trust
Enhancing Diversity and Inclusiveness
REPORT NARRATIVE:
At the City Council Goal Setting Workshop on February 7, 2025, Mayor Pro Tem Martinez Beltran proposed that the City Council consider adopting another resolution affirming the City's commitment to protecting the rights and safety of immigrant communities as a "Future Council Initiated Agenda Item." On February 19, 2025, the City Council voted (item #14) to proceed with considering the adoption of this resolution as a future agenda item.
The City of Morgan Hill has a history of affirming these values through past statements and resolutions, including:
1. Statement of Support and Assurance - December 14, 2016 (Attachment 1)
2. Resolution #17-033: Protecting Residents' Constitutional Rights - May 3, 2017 (Attachment 2)
3. Resolution #18-059: Support for Keeping Families Together - July 25, 2018 (Attachment 3)
4. Morgan Hill's Message to the Community and Statement on Immigration Enforcement - January 24, 2025 (Attachment 4)
10 These commitments align with the City's long-standing principles, which are reaffirmed annually through Sustainable Morgan Hill (Attachment 5). These principles envision "a safe, inclusive, socially responsible, environmentally conscious, and economically sound community."
Recent national events have heightened uncertainty regarding federal immigration policies and enforcement, reinforcing the desire for the City to reaffirm its commitment to local public safety and community well-being. While the Morgan Hill Police Department does not participate in the enforcement of federal immigration laws, it remains dedicated to protecting the safety, security, and rights of all Morgan Hill residents. The United States Constitution, California law, and best practices among law enforcement agencies under the direction of the Police Chief guide police policies and tactics. Nothing in the proposed resolution precludes the Morgan Hill Police Department and its officers from enforcing state and local criminal laws and protecting all community members from criminals who would hurt or harm others, regardless of immigration status.
As discussed above, the City Council has several existing policies that express the City's official position that it is committed to protecting the rights of all Morgan Hill residents and that all residents are valued regardless of immigration status. These policies are consistent with the City's mandate under state and federal law and reflect the best practices of local government.
Staff is concerned that creating a new policy document will confuse the applicability of the existing resolutions, and create the impression that the Police Department's immigration enforcement policy is subject to change based on changes by the City Council. As such, we recommend adopting a resolution (Attachment 6) that incorporates the prior actions and reaffirms the City's existing commitments to protecting the rights of all residents regardless of religion, country of birth, immigration status, disability, gender, sexual orientation, or gender identity.
COMMUNITY ENGAGEMENT:
The City's commitment to a diverse, supportive, and inclusive community is strongest when all community members, partners, and stakeholders actively engage and uphold these shared values.
ALTERNATIVE ACTIONS:
The City Council may choose to amend the resolution's language or decide not to adopt it.
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
• February 7, 2025 City Council Goal Setting - Council Member Martinez Beltran requested the resolution be considered as a future Council initiated agenda item. • February 19, 2025 City Council Meeting - Council approved staff returning with a draft resolution for formal discussion.
10 FISCAL AND RESOURCE IMPACT:
No fiscal impact.
CEQA (California Environmental Quality Act):
Not a Project. Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
To Morgan Hill Residents,
Sam Licardo, Mayor of San Jose, recently sent out a newsletter with an article addressing the impact that recent national events are having on his city and giving reassurance that the city will stand up for all its residents. On behalf of the Morgan Hill City Council and our staff, we are providing many of the same reassurances to our residents.
Like San Jose, a large percentage of our residents are foreign-born and many fear that changes in immigration rules or enforcement could separate their families. There are also concerns about proposed federal "registries" of community members of the Muslim faith. And the recent nationwide spike in "hate crimes" is causing even more fear. Here in Morgan Hill, we cannot control the events in Washington, D.C., but we can do much to care for each other here at home. We want to assure you that:
"Hate Crimes" will not be tolerated in Morgan Hill
Our Police Department is committed to enforcing laws against commitment of hate crimes without regard to the immigration status of the victim or reporting party. Please report all incidents to the Police Department at 408-779-2101.
Our Police will not be used for federal immigration enforcement Changes to immigration laws and enforcement are the responsibility of federal policy makers. Local police should not be involved in federal immigration enforcement and our Police Officers will continue to focus their time on high priority crimes. In accordance with best practices of local law enforcement professionals nationally, we will stay out of immigration enforcement. Our priority is to maintain the trusting relationship Morgan Hill Police Officers have with our community.
Anyone who witnesses or is a victim of any crime can contact the Police Department without fear of inquiry regarding their immigration status.
Your Constitutional rights will be protected
We cannot know if assertions made during national campaigning -- like Muslim "registries" -- will come to fruition. We will monitor any proposed legislation or executive actions from Washington and work closely with our national, state and local representatives, other cities, and if necessary, the courts, to protect the Constitutional rights of our residents.
Discrimination based on race, national origin, ethnicity, religion, age, gender, sexual orientation, color or disability is prohibited under federal and/or state law. We will protect the rights of all our residents, regardless of background or sexual orientation.
Morgan Hill residents are highly ethical; we have a set of ethical values that are fundamental to the character of our community. Foremost among the ethical values is respect. Because we respect those we interact with, we treat them honestly, fairly and responsibly. In this time of uncertainty and fear, we encourage all our residents to maintain a high level of respect in all their interactions.
Thank you for making Morgan Hill a well respected and inclusive community.
17575 Peak Avenue
Morgan Hill, CA 95037-4128
TEL: (408) 779-7271
FAX: (408) 779-3117
www.morganhill.ca.gov
January 24, 2025
Morgan Hill Community,
Amid ongoing national discussions about immigration, we want to reaffirm our commitment to supporting all community members, regardless of immigration status. The City of Morgan Hill and the Morgan Hill Police Department are steadfast in their dedication to protecting the safety, wellbeing, and dignity of everyone who calls our city home.
The primary mission of the Morgan Hill Police Department is to protect and serve our community by addressing local public safety concerns. We are not involved in enforcing federal immigration laws, as this is outside the scope of our duties and could detract from our focus on local crime prevention, traffic enforcement, and community engagement.
It is against federal law for local law enforcement to investigate or detain individuals based on their immigration status. In addition, SB 54, the California Values Act, also limits the involvement of local law enforcement agencies in federal immigration enforcement. The law emphasizes building trust within our diverse communities and ensures that all residents, regardless of immigration status, feel safe reporting crimes or seeking assistance from local law enforcement.
Our city is built on the values of diversity, inclusion, and compassion. We are committed to fostering a community where everyone can flourish in safety and peace. We take great pride in serving our community and are committed to maintaining the safety and well-being of our residents.
Please also see below for the California Police Chiefs Association Statement on Immigration Enforcement.
https://mcusercontent.com/.../CA_Police_Chiefs...
Safety
City Council Ongoing Priorities
Enhancing Public Safety and Quality of Life
Protecting the Environment and Preserving Open
Space and Agricultural Land
Maintaining and Enhancing Infrastructure
Supporting our Youth, Seniors, and Entire Community
Fostering a Positive Organizational Culture
Preserving and Cultivating Public Trust
Preserving our Community History
Enhancing Diversity and Inclusiveness
Advocating for Local, Regional, and State Legislative
Initiatives
Vision
To sustain a safe, inclusive, socially
responsible, environmentally conscious,
and economically sound community.
Strategic Priorities 2024-2025
Fiscal Sustainability
Affordable Housing and Homelessness
Community Engagement
Economic Development and Tourism
Transportation
Healthy Community
Choose Morgan Hill
The City of Morgan Hill is the best
community for people to live, work, visit, and
operate their businesses.
SUSTAINABLE
MORGAN HILL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MORGAN HILL FURTHER REAFFIRMING THE CITY’S
COMMITMENT TO A DIVERSE, SUPPORTIVE, INCLUSIVE
COMMUNITY, AND TO PROTECTING THE CONSTITUTIONAL
RIGHTS OF ITS RESIDENTS
WHEREAS, on December 14, 2016, the Morgan Hill City Council issued a Statement of Support and Assurance to the community, assuring that hate crimes will not be tolerated in Morgan Hill, our Police will not be used for federal immigration enforcement, and our residents’ constitutional rights will be protected; and
WHEREAS, on May 3, 2017, the Morgan Hill City Council adopted a Resolution reaffirming the City’s commitment to a diverse, supportive, inclusive community, and to protecting the constitutional rights of its residents; and WHEREAS, on January 24, 2025, the Morgan Hill Police Department issued a message to the community reaffirming its commitment to support all community members, regardless of immigration status, and reaffirmed that all residents, regardless of immigration status, should feel safe reporting crimes or seeking assistance from local law enforcement; and WHEREAS, on February 7, 2025, the Morgan Hill City Council reaffirmed its Vision Statement: To sustain a safe, inclusive, socially responsible, environmentally conscious, and economically sound community; and
WHEREAS, a large percentage of Morgan Hill Residents are foreign-born and many continue to fear that changes to immigration rules or enforcement could result in discrimination, deportation, or separation of their families; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORGAN HILL DOES HEREBY RESOLVE AS FOLLOWS:
1. Consistent with existing policy, the Morgan Hill City Council further reaffirms that all members of the city are valued regardless of religion, immigration status, ethnicity, disability, gender, sexual orientation, or gender identity; and
2. The City of Morgan Hill, including its elected and appointed officials, will continue to work proactively to protect and defend the rights and privileges of everyone in the city, regardless of religion, immigration status, ethnicity, disability, gender, sexual orientation, or gender identity.
PASSED AND ADOPTED by the City Council of the City of Morgan Hill at its regular meeting held on this ____ day of _____________, 2025 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
DATE: _____________________ ___________________________________ Mark Turner, MAYOR
CERTIFICATION
I, Michelle Bigelow, City Clerk of the City of Morgan Hill, California, do hereby certify that the foregoing is a true and correct copy of Resolution No.XXXX , adopted by the City Council at its regular meeting held on , 2025.
WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL.
DATE: _____________________ ___________________________________ Michelle Bigelow, CITY CLERK
11 CITY COUNCIL STAFF REPORT
MEETING DATE: March 5, 2025
PREPARED BY:
Hilary Holeman, Administrative Analyst
APPROVED BY: City Manager
PROVIDE DIRECTION TO STAFF ON PROPOSED FUTURE COUNCIL
INITIATED AGENDA ITEM REGARDING USE OF CELL PHONES
DURING COUNCIL MEETINGS
RECOMMENDATION(S)
Determine if the majority of the City Council wants the following item agendized at a future meeting for discussion:
Prohibiting the use of cell phones by Council Members during Council meetings.
COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Preserving and Cultivating Public Trust
2024-2025 Strategic Priorities
Community Engagement
REPORT NARRATIVE:
Section 4.2 of City Council Policy 97-01 "Rules for the Conduct of City Council Meetings, Placement of Items on the Agenda, and Matters to be Reconsidered" (Attachment 1) allows members of the City Council to request items be added to an upcoming City Council agenda by requesting an item during the "Future Council Initiated Agenda Items" section of the agenda. A City Council report will then be placed on an upcoming agenda for Council discussion and consideration.
At the February 19, 2025, City Council meeting, Councilmember Librers proposed that the City Council consider adopting a policy prohibiting cell phone use by Councilmembers during City Council meetings for the reasons that it is distracting to others and that a Councilmember may be receiving information relative to the subject matter at hand that other Councilmembers and members of the public are not receiving (Attachment 2).
Staff seeks Council direction on whether to agendize a formal discussion to potentially amend City Council Policy 97-01, Section 8 - Decorum (Attachment 1) to include language addressing cell phone use.
Preparing a complete City Council Staff Report on this topic would require
11 approximately four hours of staff time.
COMMUNITY ENGAGEMENT:
This report seeks direction from the City Council on whether or not to further agendize this topic for Council consideration.
ALTERNATIVE ACTIONS:
Not Applicable
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
Council Member Librers asked staff to bring back this topic for Council consideration on February 19, 2025.
FISCAL AND RESOURCE IMPACT:
There is no fiscal impact associated with seeking direction from the Council on this item.
CEQA (California Environmental Quality Act):
Not a Project.
Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
CITY OF MORGAN HILL
CITY COUNCIL POLICIES AND PROCEDURES
CP-97-01
SUBJECT: RULES FOR THE CONDUCT OF CITY COUNCIL
MEETINGS, PLACEMENT OF ITEMS ON THE AGENDA,
AND MATTERS TO BE RECONSIDERED
EFFECTIVE DATE: May 7, 1997
REVISED DATE: March 15, 2023, August 23, 2023, June 19, 2024 ORIGINATING DEPARTMENT: CITY MANAGER
SECTION 1 - SCOPE
1.1 These rules shall establish the procedures for the conduct of all meetings of the City Council of the City of Morgan Hill. The purpose of these rules is to provide procedures consistent with the Ralph M. Brown Act, establish procedures which will be convenient for the public, be fair to all members of the City Council, and contribute to the orderly conduct of City business.
SECTION 2 - MEETINGS
2.1 Open to Public: All meetings of the City Council, whether regular or special, shall be open to the public, unless a closed session is scheduled as authorized by law.
2.2 Regular Meetings: The City Council shall conduct its regular meetings at the time and place established by ordinance, if specified in the ordinance or resolution.
2.3 Review Status of Agenda at 9:00 p.m.: The City Council may review the agenda at 9:00 p.m. to determine if it will be able to conclude its business by 10:00 p.m. If, at 10:00 p.m., the City Council has not concluded its business, before continuing the meeting it shall review and discussthe status of the remaining agenda items and determine by majority vote whether to continue any remaining items to a future regular or special meeting, adjourn the meeting to another date and time, or extend the meeting beyond 10:00 p.m. as needed. The meeting may be extended beyond 10:00 p.m. one time. Additional extensions of time will be at the Mayor’s discretion.
2.4 Special Meetings/Workshops: A special meeting and/or workshop may be called at any time by the Mayor or Presiding Officer of the City Council or by three members of the City Council. Written notice of any such meeting must specify the purpose of the meeting.
Notice of the meeting must be made in accordance with the law.
2.5 Closed Sessions: The City Council may hold closed sessions during a regular or special meeting, or at any time authorized by law, to consider or hear any matter which is authorized by law. At times, Closed Sessions may have to be held in an order different than presented due to the timeliness of the matter, to save the City money when an outside attorney has been retained or due to the need for extra time to discuss and deliberate an DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725
City Council Policy 97-01
Rules for the Conduct of City Council Meetings
important closed session item. Closed session items may be continued to the conclusion of the agenda.
2.6 Quorum: Three (3) members of the City Council shall constitute a quorum and shall be sufficient to transact business. If less than three Council members appear at a regular meeting, the Mayor, Mayor Pro Tempore in the absence of the Mayor, any member of the City Council, or in the absence of all Council members, the City Clerk or Deputy City Clerk shall adjourn the meeting to a stated day and hour.
2.7 Adjourned Meetings: The City Council may adjourn any regular, adjourned regular,special, or adjourned special meeting to a time and place specified in the order of adjournment and permitted by law.
SECTION 3 - POSTING NOTICE AND AGENDA
3.1 Posting of Notice and Agenda: For every regular or special meeting, the City Clerk or other authorized person, shall post a notice of the meeting specifying the time and place at which the meeting will be held and an agenda containing a brief description of all items of businessto be discussed at the meeting. The notice and agenda may be combined in a single document.
a. Posting for Regular Meetings: For any regular meeting of the City Council, the notice and agenda shall be posted no later than seventy-two (72) hours prior to the time set for the meeting consistent with all Brown Act requirements. b. Posting for Special Meetings: For any special meetings of the City Council, the notice and agenda shall be posted no later than twenty-four (24) hours prior to the time set for the meeting consistent with all Brown Act requirements.
3.2 Location of Posting: The notice and agenda shall be posted on the City’s website and in a place to which the public has unrestricted access during at least normal business hours and where the notice and agenda are not likely to be removed or obscured by other posted materials.
3.3 Availability of the Agenda to the Public: The agenda for any regular or special meeting shall be made available to the public as soon as is practical after delivery to the members of the City Council.
SECTION 4 - AGENDA CONTENTS
4.1 Description of Matters: All items of business to be discussed at a meeting of the City Council shall be briefly described on the agenda. The description of the item and the proposed action to be considered should be set forth as clearly as practical so that members of the public will know the nature of the action under review and consideration.
4.2 Placement of items on the agenda: The Mayor, City Manager, or City Attorney may place items on the agenda. Members of the City Council may request items to be added to an upcoming City Council agenda by requesting an item during the "Future Council Initiated Agenda Items" Section of the agenda. When a Future Council Initiated Agenda Item is requested, the Council Member making the request will send the City Manager a brief DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725
City Council Policy 97-01
Rules for the Conduct of City Council Meetings
summary outlining the request and any relevant background. If the requested item is not included in the current Strategic Priorities Workplan, the team will bring forward the item at a future Council Meeting within 30-45 days of the request via a brief staff report, including the brief summary provided by the requesting Council Member. At that meeting, the City Council will review the request and determine if the majority of the City Council wants the items agendized at a future meeting for discussion.
4.3 Council shall not act or take a position on: Matters outside of the Morgan Hill City Council's subject matter jurisdiction, including foreign or international events. Appropriate subject matter jurisdiction includes agenda items directly related to Morgan Hill business, as well as County/regional items having a direct impact on the City (i.e. countywide emergency services or transportation).
4.4 Limitation to Act on Only Items on the Agenda: No action shall be taken by the City Council on any item not on the posted agenda, subject only to the exceptions listed below:
a. Upon a majority determination that an "emergency situation" (as defined by State Law) exists; and
b. Upon a determination by a 4/5 vote of the City Council that there is a need to take immediate action and that the need to take the action came to the attention of City officials subsequent to posting of the agenda.
4.5 Change in Order of Business: The Mayor or Presiding Officer may decide to take matters listed on the agenda out of the prescribed order unless a majority of members present object to this variation.
4.6 City Council Reports: On an alternating basis, at each Regular City Council meeting, with a time limit of three minutes, a Council Member has the opportunity to share with the Council and community any pertinent updates or information in regard to their appointments to outside agencies, upcoming events, or relevant City business. These are non-action items.
4.7 City Manager Report: These are updates on current City activities, reports on issues raised at previous Council meetings, or recognitions. These are non-action items.
4.8 City Attorney Report: These are updates on current City activities, reports on issues raised at previous Council meetings, or reportable actions of the City Council in Closed Sessions and/or current litigation. These are non-action items.
4.9 Other Reports: These are pertinent updates or information on upcoming activities or events relevant to City business with a time limit of one minute. These are non-action items.
4.10 Public Comment for items not on the agenda: This refers to those matters not scheduled on the agenda where a member of the public wants to address a matter of importance to the City Council. Since the matter is not on the agenda, no action by Council can be taken. If a member of Council so desires, the matter can be placed on the agenda of a future Council meeting for review and consideration.
4.11 Consent Calendar: These are items of a routine or generally uncontested nature. Any member of the Council or member of the public may request to have an item pulled from the DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725
City Council Policy 97-01
Rules for the Conduct of City Council Meetings
consent calendar and acted on individually by the Council. Items pulled will be discussed after action is taken on the balance of the consent calendar. The Mayor shall decide if the items are heard before or after moving on to public hearing and other business items.
4.12 Public Hearings: These are matters that are duly noticed and published in a newspaper of general circulation and where required by law, written notice is given to the affected residents who have the opportunity to speak in favor or against a matter or ask questions about the matter.
4.13 Other Business: These are other matters of City business which are not appropriately placed on the consent calendar and do not require published notices and require Council action and direction.
4.14 Future Business: These are items that members of the City Council wish to discuss to potentially take action on or have placed on future agendas.
SECTION 5. ORDER OF BUSINESS
5.1 The order of business at meetings of the City Council shall be as follows:
a. CALL TO ORDER
b. ROLL CALL ATTENDANCE
c. DECLARATION OF POSTING AGENDA
d. WORKSHOP (if needed; 5:00-6:00 p.m., or as deemed appropriate) e. CLOSED SESSION (if needed; 5:00-6:00 p.m., or as deemed appropriate) f. SILENT INVOCATION
g. PLEDGE OF ALLEGIANCE
h. PRESENTATIONS
i. PROCLAMATIONS
j. RECOGNITIONS
k. CITY COUNCIL REPORTS
l. CITY MANAGER’S REPORT
m. CITY ATTORNEY’S REPORT
n. OTHER REPORTS
o. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
p. ADOPTION OF AGENDA
q. CONSENT CALENDAR
DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725
City Council Policy 97-01
Rules for the Conduct of City Council Meetings
r. PUBLIC HEARINGS
s. OTHER BUSINESS
t. FUTURE COUNCIL INITIATED AGENDA ITEMS
u. CLOSED SESSION
v. ADJOURNMENT
SECTION 6. PUBLIC COMMENT
6.1 Public Comment: Persons present at meetings of the City Council may comment on individual items on the agenda at the time the items are scheduled to be heard. In addition, comments may be offered on items not on the agenda under that portion of the agenda. In accordance with State law, matters not scheduled on the agenda cannot be acted upon by the City Council, but items raised by the public during public comment may be referred to a future City Council agenda at the request of the Mayor or City Council.
6.2 Limitations: The public comment period may be 3 minutes for items on the agenda or items not listed on the agenda. Speakers are called in the order the speaker cards are submitted.
Project applicants or appellants will be allowed more than the designated 3 minutes in accordance with City Council Policy 03-01. Consistent with this policy, the Mayor or Presiding Officer may recall an applicant or appellant to address questions after the public comment is heard. In addition, applicants will be given time at the end of the public hearing to address any questions or comments.
The Mayor or Presiding Officer may allow speakers who wish to speak under public comment for items not on the agenda to concede a portion of their time, specifically, one speaker may concede a portion of their time to one other speaker. For all other business items, the Mayor or Presiding Officer may allow speakers more time and/or allow speakers to concede a portion of their time to a designated speaker of a group, specifically up to two speakers may concede their time to one speaker, unless a majority of the City Council objects. Speakers that wish to designate a group speaker shall notify the City Clerk before discussion on the item begins. Additionally, any speaker that concedes their time must be present at that City Council meeting. Speaker who would like to share documents or presentations may do so by submitting said document to the City Clerk by noon on the day of the City Council Meeting. Speaker may not share videos or presentations with videos embedded within them.
6.3 Procedure: To address the City Council, each speaker is requested to fill out a Speaker Card and turn it in to the City Clerk before discussion on the agenda item begins. The speaker is requested to provide their name, contact information, and the subject(s) upon which the speaker wishes to address the City Council. Speakers who do not wish to provide their name should provide an alternative designation so that they can be called to speak by the City Clerk.
Public comment may be provided in writing for items on the agenda, as well as for items not on the agenda. Public comment in writing may be submitted via email to [email protected] or by mail to the City Clerk at 17575 Peak Avenue, DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725
City Council Policy 97-01
Rules for the Conduct of City Council Meetings
Morgan Hill, CA 95037. Please email your comments to the City Clerk no later than 3:00 p.m. on Tuesday (the day before the City Council meeting) for your comments to be submitted to the members of the City Council with sufficient time to review the comments.
You may continue to provide written comments up to noon on Wednesday (the day of the meeting although Council Members may not have sufficient time to review them. Public comments submitted to the City Clerk after noon the day of the meeting will be provided to the City Council as time allows.
Written comments WILL NOT be read aloud during the City Council Meeting. Please note that written comments are posted on the City’s website, so do not include any personal information you do not want to be posted on the web.
SECTION 7. PROCEDURES FOR THE CONDUCT OF MEETINGS
7.1 Role of the Mayor/Presiding Officer:
a. The Presiding Officer of the City Council, who shall be the Mayor or in the Mayor's absence shall be the Mayor Pro Tempore, or in their absence any other designated member of the City Council, shall be responsible for maintaining the order and decorum of meetings. It shall be the duty and responsibility of the Presiding Officer to ensure that the rules of operation and decorum contained herein are observed. The Presiding Officer shall maintain control of communication between Council Members and between the Council, staff, and public.
b. Communication with Council Members:
1. Council Members should request the floor from the Presiding Officer before speaking.
2. When one member of the Council has the floor and is speaking, other Council Members shall not interrupt or otherwise disturb the speaker.
3. During both questions, when one Council Member has the floor, they are limited to 5 minutes. During discussion, the Mayor and Council Members as a whole are limited to 15 minutes. The time limit may be extended at the Mayor’s discretion.
4. With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. The Council Member being questioned may or may not respond while the floor is still held by the Council Member asking the question. The reply shall be limited to the question asked. c. The Mayor or Presiding Officer may declare that an item within the meeting will be conducted in “workshop” format, which means that the procedures described in section 7.1B do not strictly apply. This is to allow for a more open discussion without strict formalities. The Mayor or Presiding Officer may end the workshop format for the item at his/her discretion.
d. Communication with Members of the Public Addressing the Council DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725
City Council Policy 97-01
Rules for the Conduct of City Council Meetings
1. The Mayor or Presiding Officer shall open the floor for public testimony as appropriate.
2. After a witness or subject matter expert has addressed the City Council during public comment, Council members may only ask questions of witnesses or subject matter experts. Such questions should be directed to the person through the Presiding Officer unless the Presiding Officer grants the Council Member permission to directly question the person.
3. Staff members, through the City Manager, shall be a resource to the City Council to answer questions arising during discussions between Council Members and between Council Members and members of the public.
Communications in this regard shall be through the Presiding Officer.
4. Members of the public shall direct their questions and comments through the Presiding Officer.
7.2 Rules of Order: The City Council adopts no specific rules of order except those listed herein. The City Council shall refer to Rosenberg’s Rules of Order (available at https://www.cacities.org/UploadedFiles/LeagueInternet/77/77d4ee2b-c0bc-4ec2-881b42ccdbbe73c9.pdf) as a guide for the conduct of meetings. The guideline regarding not requiring seconds for governmental bodies' motions, resolutions or ordinances is not adopted as the rule in the City. The Mayor or Presiding Officer has the discretion to impose reasonable rules at any particular meeting based upon facts and circumstances found at any particular meeting. These latter rules will be followed unless objected to by a majority of the City Council members present.
7.3 Motions: The Mayor or any member of the City Council may bring a matter of business on the agenda before the Council by making a motion. Before the matter can be considered or debated it must be seconded. Once the motion has been properly made and seconded, the Presiding Officer shall open the matter for full debate offering the first opportunity to debate to the moving party and, thereafter, to any Council Member recognized by the Mayor or Presiding Officer. Debate shall be closed upon consent of a majority of the Council.
7.4 Reconsideration: Immediately after a vote on a matter, any member of the City Council may request to have his/her vote changed on a matter before the Council moves on to the next item. Such a request will be granted by the Mayor or Presiding Officer unless a majority of the Council objects.
A matter may be reconsidered by the City Council if a member on the prevailing side of the vote requests reconsideration. Such a motion may be made at a meeting where such action is taken or at a subsequent meeting of the Council, however, nothing in this policy precludes the majority of members of the City Council from requesting reconsideration of any item.
7.5 Debate:
a. The discussions and deliberations at meetings of the City Council are to secure the informed judgement of Council members on proposals submitted for decision. This DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725
City Council Policy 97-01
Rules for the Conduct of City Council Meetings
purpose is best served by the exchange of thought through discussion and debate.
Debate is regulated by these rules in order to assure every member a reasonable and equal opportunity to be heard.
b. Obtaining the Floor for Debate:
As soon as a debatable motion has been stated to the Council by the Mayor or Presiding Officer, any member of the Council has a right to discuss it after obtaining the floor. The member obtains the floor by seeking recognition from the Mayor or Presiding Officer. A member who has been recognized is entitled to be heard so long as he/she observes the rules of debate.
c. Speaking More Than Once:
To encourage the full participation of all members of the Council, no member or members shall be permitted to monopolize the discussion of the question. If a Council member has already spoken and other members wish to speak, the latter members should be recognized in preference to the member who has already spoken.
However, if no other members seek recognition, the Mayor or Presiding Officer may recognize the member who has already spoken.
d. Relevancy of Debate:
All discussion must be relevant to the motion before the City Council. A member is given the floor only for the purpose of discussing the pending question; discussion which departs is out of order. The Mayor or Presiding Officer should then direct the speaker to limit discussion to the question before the City Council.
A motion-its nature or consequences-may be attacked vigorously. But it is never permissible to attack the motives, character, or personality of a member either directly or by innuendo or implication. It is the duty of the Mayor or Presiding Officer instantly to stop any member who engages in personal attacks. It is the motion, not its proposer, that is the subject of debate. Meetings must discuss measures and ideas, not people.
Arguments, for or against a measure, should be stated as concisely as possible.
Debate must be fundamentally impersonal. All discussion is addressed to the Mayor or Presiding Officer and must never be directed to any individual. e. Mayor’s Duties During Debate:
The Mayor or Presiding Officer has the responsibility of controlling and expediting debate. A Council member who has been recognized to speak on a question has a right to the undivided attention of the Council.
It is the duty of the Mayor or Presiding Officer to keep the subject clearly before the members, to rule out irrelevant discussion, and to restate the question whenever necessary.
DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725
City Council Policy 97-01
Rules for the Conduct of City Council Meetings
SECTION 8. DECORUM
8.1 Council Members: Members of the City Council value and recognize the importance of the trust invested to them by the public to accomplish the business of the City. Council Members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the City Council.
8.2 City Employees: Members of City staff shall observe the same rules of order and decorum applicable to the City Council. City staff shall act at all times in a business and professional manner towards Council Members and members of the public.
8.3 Public: Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council.
8.4 Noise in the Chamber: Noise emanating from the audience within the Council Chamber or lobby area, which disrupts City Council meetings, shall not be permitted.
8.5 Sergeant-at-Arms: The Chief of Police, or his/her designated representative shall be exofficio Sergeant-at-Arms of the City Council.
SECTION 9. VIOLATIONS OF PROCEDURES
9.1 Nothing in these policies and procedures shall invalidate a properly noticed and acted upon action of the City Council in accordance with State Law.
This policy shall remain in effect until modified by the City Council.
APPROVED:
_______________________________
MARK TURNER, MAYOR
DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725
From: Marilyn Librers <[email protected]> Date: February 25, 2025 at 3:53:53 PM PST
To: Christina Turner <[email protected]> Subject: Phone use during meetings
Hi Christina,
I suggesting we put to vote the use of cell phone use during meetings and retreats, etc.
I understand we all have family that might need immediate attention in a crisis. In this case, either the city manager, or the city clerk could take these calls on their phones. They then could notify the emergency to the correct person.
I also understand that at times city manager, city, attorney, and mayor need to communicate. It would be acceptable for these three to have use of their cell phones.
I do find it extremely distracting when other council members are continually texting during the meetings. I also believe that there is input from the audience going on during the meeting and direction of questions to be ask by council members from the public. I feel this is an inappropriate way to communicate with only one councilmember and not share with the public.
Thank you,
Marilyn
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