Morgan Hill City Council
June 4, 2025

City of Morgan Hill
Year to Date Expenses - Fiscal Year 2024-25
For the Month Ended April 30, 2025
83% of Year Complete

CURRENT

FUND MONTH PERCENT OF
NO. FUND/ACTIVITY ACTUAL AMENDED YTD OUTSTANDING TOTAL TOTAL TO PRIOR

EXPENSES BUDGET EXPENSES ENCUMBRANCE ALLOCATED BUDGET YTD

ENTERPRISE FUNDS
SEWER
640 WASTEWATER OPERATIONS 1,367,642 16,796,487 13,666,560 20,806 13,687,366 81% 11,873,693 641 WASTEWATER CAPITAL EXPANSION 550,737 7,897,156 5,077,447 773,708 5,851,155 74% 8,949,868 642 WASTEWATER RATE STABILIZATION 164 1,966 1,638 - 1,638 83% 1,560 643 WASTEWATER CAPITAL PROJECTS 29,594 11,224,791 2,192,064 3,798,586 5,990,650 53% 3,394,577 TOTAL SEWER FUND(S) 1,948,137 35,920,399 20,937,708 4,593,100 25,530,809 71% 24,219,698 WATER
Water Operations 1,097,598 19,715,654 14,453,111 360,987 14,814,097 75% 14,161,775 Utility Billing 121,373 1,502,560 1,113,744 31,119 1,144,863 76% 992,534 Water Conservation 10,868 416,169 245,899 19,288 265,187 64% 289,773 650 WATER OPERATIONS 1,229,838 21,634,383 15,812,754 411,394 16,224,147 75% 15,444,082 651 WATER CAPITAL EXPANSION 263,906 4,406,112 1,133,822 2,699,864 3,833,686 87% 671,072 652 WATER RATE STABILIZATION 123 1,473 1,227 - 1,227 83% 1,169 653 WATER-CAPITAL PROJECTS 511,250 19,944,363 2,239,578 7,780,486 10,020,064 50% 1,668,697 TOTAL WATER FUND(S) 2,005,117 45,986,331 19,187,381 10,891,744 30,079,125 65% 17,785,020 TOTAL ENTERPRISE FUNDS 3,953,254 81,906,730 40,125,090 15,484,844 55,609,934 68% 42,004,718

INTERNAL SERVICE FUNDS
730 INFORMATION SYSTEMS 237,340 2,961,976 1,998,363 101,164 2,099,527 71% 2,123,926 740 BUILDING MAINTENANCE 81,116 1,506,259 969,197 74,393 1,043,590 69% 820,352 741 BUILDING REPLACEMENT 52,768 3,059,856 1,211,881 562,767 1,774,648 58% 194,958 745 CIP ADMINISTRATION 209,225 2,584,581 1,965,007 3,655 1,968,662 76% 1,558,762 760 UNEMPLOYMENT - 15,000 6,205 - 6,205 41% 11,826
770 WORKERS COMPENSATION (50,930) 946,245 1,021,856 - 1,021,856 108% 796,598 790 EQUIPMENT REPLACEMENT 17,287 1,400,191 862,131 134,686 996,817 71% 658,878 791 EMPLOYEE BENEFITS FUND 37,529 1,000,000 693,007 - 693,007 69% 594,940 795 GEN. LIABILITY INSURANCE 129,517 2,411,618 2,267,778 - 2,267,778 94% 2,519,930 TOTAL INTERNAL SERVICE FUNDS 713,852 15,885,726 10,995,424 876,666 11,872,090 75% 9,280,170 REPORT TOTAL 10,713,164 $ 230,280,227 $ 132,276,072 $ 30,839,182 $ 163,115,253 $ 71% 122,781,686 $

City of Morgan Hill
Fund Activity Summary - Fiscal Year 2024-25
For the Month Ended April 30, 2025
83% of Year Complete
Beginning Year to-Date
Fund Fund Balance YTD % of YTD % of Deficit or
No. Fund Description 07-01-24 Actual Budget Actual Budget Carryover Reserved1 Unreserved 010 GENERAL FUND 31,073,823 $ 38,929,630 $ 69% 47,706,427 $ 74% (8,776,797) $ 2,544,684 $ 19,752,342 $ TOTAL GENERAL FUND $ 31,073,823 $ 38,929,630 69% $ 47,706,427 74% $ (8,776,797) $ 2,544,684 $ 19,752,342 202 STREET MAINTENANCE 72,734 $ 657,192 77% 657,192 $ 74% $ 0 $ - $ 72,734 205 PUBLIC SAFETY/SUPPL. LAW 415,174 207,383 184% 101,128 77% 106,255 521,429 - 206 DEVELOPMENT SERVICES (1,144,436) 5,336,408 90% 4,850,178 76% 486,231 313,824 (972,030) 207 LONG RANGE PLANNING 1,306,215 994,613 57% 956,231 31% 38,382 748,029 596,568 215 / 216 CDBG 32,500 1,978 170% 83% 73 1,906 - 34,406
225 ASSET SEIZURE 104,495 3,010 107% 83% 684 2,326 106,821 - 229 LIGHTING AND LANDSCAPE 216,005 117,132 57% 155,041 73% (37,909) 13,735 164,361 230 COMMUNITY FACILITIES DISTRICT 162,519 19,276 67% 20,340 87% (1,064) 161,455 - 232 ENVIRONMENTAL PROGRAMS 488,875 421,281 84% 334,329 74% 86,952 2,023 573,804 234 MOBILE HOME PK RENT STAB. 81,475 5,884 205% 83% 793 5,090 - 86,565 235 SENIOR HOUSING 245,426 n/a - n/a - - 245,426 -
236 HOUSING MITIGATION 7,932,027 2,013,543 73% 960,988 43% 1,052,554 755,518 8,229,063 240 EMPLOYEE ASSISTANCE 62,481 6,050 466% 4,328 21% 1,722 - 64,203 246 COUNTYWIDE SOLID WASTE 323,153 1,727,426 n/a 1,046,776 40% 680,650 1,196,212 (192,409) 255 HOUSING SUCCESSOR AGENCY 3,818,193 395,454 85% 965,883 73% (570,429) 38,125 3,209,639 260 PUBLIC ART 48,471 41% 10,243 580 63% (9,663) - 38,808 TOTAL SPECIAL REVENUE FUNDS $ 14,165,307 $ 11,907,211 80% $ 10,064,207 58% $ 1,843,004 $ 3,067,466 $ 12,940,845 301 PARK DEV. IMPACT FUND $ 2,008,148 $ 1,968,039 98% 671,922 $ 19% 1,296,117 $ $ 106,720 $ 3,197,545 302 PARK MAINTENANCE 2,489,205 69,261 447% 543,817 33% (474,556) 2,014,649 - 303 LOCAL DRAINAGE 9,621,788 429,813 30% 5,569,493 51% (5,139,680) 540,230 3,941,878 304 LOCAL DRAINAGE/NON-AB1600 1,233,420 293,552 117% 80,035 16% 213,517 290,930 1,156,007 306 AG. AND OPEN SPACE PRESERVATION 672,578 1,046,634 5670% 106,797 83% 939,836 1,612,414 - 308 STREET CIP 4,287,249 3,757,988 97% 3,851,468 77% (93,480) 1,001,459 3,192,311 309 TRAFFIC IMPACT FUND 3,808,198 2,100,319 44% 3,341,903 73% (1,241,584) 387,371 2,179,243 315 PUBLIC SAFETY FACILITIES IMPACT (1,553,435) 6,330,668 52% 5,847,475 65% 483,194 2,448,189 (3,518,430) 346 PUBLIC FACILITIES NON-AB1600 2,184,388 187,331 99% 398,781 24% (211,450) 197,372 1,775,566 347 PUBLIC FACILITIES IMPACT FUND 1,328,671 358,076 79% 370,039 26% (11,962) 1,010,368 306,340 348 LIBRARY IMPACT FUND 2,254,117 1,388,640 98% 178,013 7% 1,210,628 3,464,745 - 350 UNDERGROUNDING 1,768,551 83,392 112% 128,250 32% (44,858) 1,723,693 - 360 COMM/REC CTR IMPACT FUND 2,297,534 2,539,146 102% 381,179 27% 2,157,967 386,675 4,068,825 375 QUIMBY FEE 3,984,952 2,054,661 78% 1,340,668 20% 713,993 2,496,208 2,202,738 TOTAL CAPITAL PROJECT FUNDS $ 36,385,364 $ 22,607,522 71% $ 22,809,840 46% $ (202,318) $ 8,865,522 $ 27,317,524 420 CIVIC CENTER DEBT $ 183,038 $ 249,995 83% 244,075 $ 84% $ 5,920 $ 249,367 $ (60,410) 441 POLICE FACILITY BOND DEBT 163,896 321,156 82% 331,009 86% (9,853) 317,377 (163,333) TOTAL DEBT SERVICE FUNDS $ 346,934 $ 571,151 83% $ 575,084 85% $ (3,933) $ 566,743 $ (223,743) 640 WASTEWATER OPERATIONS $ 3,983,038 $ 13,336,463 80% 13,666,560 $ 81% (330,096) $ 20,806 3,632,135 641 WASTEWATER IMPACT FUND* 18,629,828 10,155,926 86% 5,077,447 64% 5,078,480 773,708 22,934,600 642 WASTEWATER RATE STABILIZATION 3,121,932 92,383 85% 1,638 83% 90,745 3,212,677 - 643 WASTEWATER CAPITAL PROJECTS 17,703,049 5,661,521 92% 2,192,064 20% 3,469,457 3,798,586 17,373,920 650 WATER OPERATIONS 4,083,455 15,472,490 72% 15,812,754 73% (340,264) 411,394 3,331,798 651 WATER IMPACT FUND* 3,852,318 3,459,659 88% 1,133,822 26% 2,325,837 2,699,864 3,478,291 652 WATER RATE STABILIZATION 3,337,806 99,479 86% 1,227 83% 98,252 3,436,058 - 653 WATER -CAPITAL PROJECT 18,694,610 5,563,319 54% 2,239,578 11% 3,323,740 7,780,486 14,237,864 TOTAL ENTERPRISE FUNDS $ 73,406,036 $ 53,841,242 76% $ 40,125,090 49% $ 13,716,152 $ 15,484,844 $ 71,637,344 730 INFORMATION SERVICES $ 656,565 $ 2,407,443 83% 1,998,363 $ 67% 409,080 $ $ 101,164 $ 964,481 740 BUILDING MAINTENANCE 94,619 1,188,679 84% 969,197 64% 219,482 74,393 239,708 741 BUILDING REPLACEMENT 5,083,004 877,734 84% 1,211,881 40% (334,147) 562,767 4,186,090 745 CIP ENGINEERING 8,329 1,571,078 61% 1,965,007 76% (393,929) 3,655 (389,255) 760 UNEMPLOYMENT 284,229 7,973 78% 6,205 41% 1,768 285,997 - 770 WORKERS COMPENSATION 2,381,319 767,349 66% 1,021,856 108% (254,507) 30,000 2,096,812 790 EQUIPMENT REPLACEMENT 8,727,549 1,540,783 90% 862,131 62% 678,652 134,686 9,271,515 791 EMPLOYEE BENEFITS FUNDS 26,248 955,113 81% 693,007 69% 262,106 288,354 - 795 GEN. LIABILITY INSURANCE 984,307 2,092,710 83% 2,267,778 94% (175,068) 809,239 - TOTAL INTERNAL SERVICE FUNDS $ 18,246,169 $ 11,408,861 79% $ 10,995,424 69% $ 413,437 $ 906,666 $ 17,752,940 Revenues Expenses Preliminary Ending Fund Balance

City of Morgan Hill
Fund Activity Summary - Fiscal Year 2024-25
For the Month Ended April 30, 2025
83% of Year Complete
Beginning Year to-Date
Fund Fund Balance YTD % of YTD % of Deficit or
No. Fund Description 07-01-24 Actual Budget Actual Budget Carryover Reserved1 Unreserved Revenues Expenses Preliminary Ending Fund Balance

SUMMARY BY FUND TYPE
GENERAL FUND GROUP 31,073,823 $ 38,929,630 $ 69% 47,706,427 $ 74% (8,776,797) $ 2,544,684 $ 19,752,342 $ SPECIAL REVENUE GROUP 14,165,307 11,907,211 80% 10,064,207 58% 1,843,004 3,067,466 12,940,845 DEBT SERVICE GROUP 346,934 571,151 83% 575,084 85% (3,933) 566,743 (223,743) CAPITAL PROJECTS GROUP 36,385,364 22,607,522 71% 22,809,840 46% (202,318) 8,865,522 27,317,524 ENTERPRISE GROUP 73,406,036 53,841,242 76% 40,125,090 49% 13,716,152 15,484,844 71,637,344 INTERNAL SERVICE GROUP 18,246,169 11,408,861 79% 10,995,424 69% 413,437 906,666 17,752,940 TOTAL ALL GROUPS 173,623,633 $ 139,265,615 $ 74% 132,276,072 $ 57% 6,989,544 $ 31,435,925 $ 149,177,251 $ For Enterprise Funds: Unrestricted fund balance = Fund balance net of fixed assets and long-term liabilities. *Unreserved fund balance includes bond proceeds reserved for projects listed in bond documents. 1 Amount restricted for encumbrances, fixed asset replacement, long-term receivables, and bond reserves.

12 CITY COUNCIL STAFF REPORT
MEETING DATE: June 4, 2025
PREPARED BY:

Michael Horta, Human Resources Director
APPROVED BY: City Manager

RECEIVE A REPORT ON CITY OF MORGAN HILL VACANCIES, AND

RECRUITMENT AND RETENTION EFFORTS

RECOMMENDATION(S)
Receive the informational report on City of Morgan Hill Vacancies, and Recruitment and Retention Efforts Pursuant to Government Code Section 3502.3 (AB 2561).

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Fostering a Positive Organizational Culture
Preserving and Cultivating Public Trust
2024-2025 Strategic Priorities
Fiscal Sustainability
Community Engagement
REPORT NARRATIVE:

Assembly Bill ("AB") 2561, codified in Government Code Section 3502.3, passed in 2024 with a January 1, 2025, effective date, and requires public agencies to hold a public hearing to address the status of job vacancies annually prior to the adoption of the final budget. During this public hearing, the City must present information on the status of job vacancies and the City's recruitment and retention efforts. If necessary, the City will identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process. The City's employee bargaining units have been informed of the June 4, 2025, public hearing and are entitled to make a presentation at the hearing related to vacancies within their respective bargaining unit. This report is for informational purposes only as required by law.

In compliance with the new legal obligation, the City is required to present the following information at the public hearing:

1. The status of vacancies at the City of Morgan Hill.

2. Information on the City's recruitment and retention efforts.

3. Obstacles in the City's policies, procedures, and recruitment activities that may create challenges in the hiring process.

12 If the number of job vacancies within a single bargaining unit meets or exceeds 20% of the total number of authorized full-time positions, the staff presentation will also include the following information:

1. The total number of job vacancies within the bargaining unit.

2. The total number of applicants for vacant positions within the bargaining unit.

3. The average number of days to complete the hiring process from when a position is posted.

4. Opportunities to improve compensation and other working conditions.

Vacancies:

As of April 30, 2025, there are no bargaining units with a vacancy rate exceeding 20%.

Bargaining Unit Vacancy Rate
As of 4/30/2025
American Federation of State, County,
and Municipal Employees (AFSCME)

6.32%
Community Services Officers' Association
(CSOA)

0.0%
Police Officers' Association (POA) 6.82%
Management, Professional, and
Confidential Employees

4.15%
Total 5.85%
Recruitment and Retention Efforts:

The Human Resources (HR) Team has implemented a variety of programs and initiatives aimed at enhancing efficiency, improving effectiveness, and delivering exceptional service throughout the recruitment and selection process. Key efforts include:
• Review of Job Classifications: Before beginning any recruitment process, HR partners with the hiring manager to review the job description, ensuring that the duties and requirements are accurate and up to date. When updates are necessary, HR facilitates the revision process and routes the changes for proper approval. This proactive approach helps Morgan Hill stay competitive in attracting top talent. • Streamlined Application Process: HR utilizes NeoGov Insight, a comprehensive platform that streamlines the recruitment process. It allows HR to review applications, schedule candidates, and send notifications regarding applicant status. To provide flexibility and broaden access, departments have the option of conducting initial oral board interviews via Zoom. This not only accommodates candidates’ schedules but also makes it easier for HR to coordinate with raters and assemble diverse interview panels

12 for a well-rounded assessment.
• Advertising & Outreach: All City job postings are automatically published on our website through NeoGov Insight and advertised on GovernmentJobs.com. In addition, the HR team collaborates with our Communications and Engagement Coordinator to promote opportunities through social media and printed brochures. For more difficult to fill positions, ads are posted in career-specific forums. To further expand our outreach, HR also actively participates in local career fairs to connect directly with potential candidates.
• Competitive Wages & Benefits: Through our collective bargaining process, Morgan Hill is committed to offering competitive salaries and comprehensive benefits designed to attract and retain high-quality employees who support our mission and values. • Retention: Employees are encouraged to participate in career development sessions, leadership classes and academies. The City sends participants to Leadership Morgan Hill and Santa Clara County Leadership Academy. In an effort to ensure easy access to the classes and academies, the City often hosts these events. We provide and encourage our employees to take advantage of coaching, growth opportunities, and assignments within their departments.
• Positive Work Environment and Quality of Life: At Morgan Hill, we pride ourselves on exceptional customer service and strong teamwork, so much so that we refer to our employees as teammates. The HR team plays a vital role in supporting this culture by bridging the gap between departments and people. We do this through in-person onboarding, personalized welcome emails for new hires, and warm introductions during the Oath of Office and the City Manager’s quarterly report. We also offer alternative work schedules for those positions that qualify.

Our W.O.W. (Work on Wellness) Committee keeps our culture vibrant by organizing fun and healthy events and challenges throughout the year, such as The Biggest Loser competition and our annual bowling event. The goal is to have employees build strong relationships in a social and professional setting along with focusing on the health of their mind and body.

Each year, the HR team also hosts a Health and Wellness Fair, which offers updates on employee benefits, opportunities to connect with local health and wellness providers, and recognition through our annual Service Awards.

Obstacles:

Even with all that the City is doing, there is always more that can be done to recruit and retain great employees. Competition for qualified applicants is always a challenge, especially in more specialized positions. Many government agencies are experiencing challenges in attracting interest in public sector careers. It is important that the City continues to engage with professionals of all ages so they are aware of the opportunities. That is why efforts around positive work environments are so important.

Human Resources prides itself on the relationships it has built with all the departments

12 and ensures employees have a positive on-boarding experience. The City strives to maintain well-qualified and engaged employees.

COMMUNITY ENGAGEMENT:

Inform
This report serves to inform the public of the required vacancy information.

ALTERNATIVE ACTIONS:

No alternative actions as this report is a new requirement.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

There have been no prior City Council actions on this item, as AB 2561, codified in Government Code Section 3502.3, was recently passed in 2024 and took effect on January 1, 2025.

FISCAL AND RESOURCE IMPACT:

No fiscal or resource impact in providing this report.

CEQA (California Environmental Quality Act):

Not a project

AB 2561 City of Morgan
Hill Vacancies, and
Recruitment and
Retention Efforts
Public Hearing
City Council Meeting
June 4, 2025

What is AB2561?
2 Assembly Bill 2561 requires that, on an annual basis, public agencies assess and address vacancy rates.

1.The status of vacancies at the City of Morgan Hill.

2.Information on the City’s recruitment and retention efforts.

3.Obstacles in the City’s policies, procedures, and
recruitment activities.

Additional obligation may apply if the vacancy rate in a bargaining unit exceeds 20%

City of Morgan Hill Bargaining
Units
3 Bargaining Unit Represented Classifications
American Federation of State, County,
and Municipal Employees (AFSCME)
Professional, Paraprofessional,
Technical, Clerical, Maintenance and
Utility positions
Community Services Officers’
Association (CSOA)
Public Safety Dispatchers, Records,
Animal Control and Property and
Evidence positions
Police Officers’ Association (POA) Multi Service Officer, Police Officer, Corporal and Sergeant positions
Management, Professional, and
Confidential Employees
Management positions including
Human Resources and Payroll
excluding City Manager and City
Attorney

Vacancy Rate by Bargaining Units
4 Bargaining Unit Vacancy Rate
As of 4/30/2025
American Federation of State, County,
and Municipal Employees (AFSCME)

6.32%
Community Services Officers’
Association (CSOA)

0.0%
Police Officers’ Association (POA) 6.82%
Management, Professional, and
Confidential Employees

4.15%
Total 5.85%

Recruitment and Retention Efforts
• Review of job classifications
• Streamline application process
• Advertising and outreach
• Competitive wages and benefits
• Retention
• Positive work environment and quality of life

Obstacles
• Competition for qualified candidates
• Attracting interest in public sector careers
• Commitment to public sector

Questions?

13 CITY COUNCIL STAFF REPORT
MEETING DATE: June 4, 2025
PREPARED BY:

Michelle Bigelow, City Clerk
APPROVED BY: City Manager

ADOPT OR DO NOT ADOPT A RESOLUTION AUTHORIZING THE

DISPLAY OF THE JUNETEENTH FLAG

RECOMMENDATION(S)
Adopt or do not adopt a resolution authorizing the display of the Juneteenth Flag for the week of June 16-20, 2025.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Supporting our Youth, Seniors, and Entire Community
REPORT NARRATIVE:

The City has received a request from community member, Robert Frank Aguirre, to display the Juneteenth Flag for the week of June 16-20, 2025 at City Hall, in support of the Juneteenth Federal holiday. Juneteenth, observed on June 19, commemorates the end of slavery in the United States and marks the day in 1865 when the last enslaved people in Texas were informed of their freedom. It is a time to honor African American history, culture, and resilience through reflection, education, and community celebration.

The request is included as Attachment 1.

On September 27, 2017, the City Council adopted a policy regarding flag raising (CP17- 02). Per the City Council’s Flag Raising Policy, "the City’s flag poles are not intended to serve as a forum for free expression by the public, but rather for the display of the Flags of the United States and the State of California. The flag poles located at City Hall, the CCC, and the CRC may also be used to display the flags of the City of Morgan Hill, Sister Cities, and any Commemorative Flags as may be authorized by the City Council as an expression of the City’s official sentiments.”
Under the policy, a commemorative flag “means a flag that identifies with a specific date, historical event, cause, nation or group of people, whereby the City honors or commemorates the date, event, cause, nation or people by flying the flag.

Commemorative Flags shall be displayed at City facilities only upon City Council direction, consistent with the City’s vision, mission, and ongoing and strategic priorities, incorporating themes of diversity, equity, social justice, and inclusion.” Commemorative flags may only be hung at City Hall, the CCC, and/or the CRC.

13 According to the policy, commemorative flags may be hung for no longer than 30 days.

Authorization of commemorative flags requires approval by City Council resolution.

City staff believe that displaying the proposed flag may meet the criteria of a "cause consistent with the Council's vision, mission, and ongoing strategic priorities." Still, the Council should make the final decision. It should be noted that flag display by the City has been limited in the past, with only a handful of flag display approvals granted since the policy's implementation in 2017.

Historically, we have only had one flag fly below the state flag, although we can host two flags. There is nothing that precludes more than one as long as the flags meet proper etiquette regarding size and placement.

If approved, staff recommends that the Juneteenth Flag be displayed below the California State Flag and the Pride Flag, in accordance with flagpole etiquette, as it is requested to be up for a shorter amount of time than the Pride Flag.

COMMUNITY ENGAGEMENT:

Inform
This request has come directly to the Council from a community member. Should this request be approved the City would share information on the flag display with the Community.

ALTERNATIVE ACTIONS:

The Council may choose to just support a proclamation for Juneteenth as an alternative to displaying the flag. The Council may also choose to approve flying the flag and supporting a proclamation.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

On September 27, 2017 the Council adopted a City Council policy on Flag Raising (CP17-02).

FISCAL AND RESOURCE IMPACT:

There is no significant fiscal impact related to the flag display.

CEQA (California Environmental Quality Act):

Not a Project.

Organizational or administrative activity of governments that will not result in direct or indirect physical changes in the environment.

I respectfully request that the Juneteenth flag be flown at City Hall during the week of June 16–20. I will provide the flag, and no flag-raising event is needed. This request is made independently, without support from an organization or group.

Juneteenth is the oldest nationally celebrated commemoration of the end of slavery in the United States. The date holds historical significance, including its connection to the Poor People’s March organized by Dr. Martin Luther King Jr., which was intentionally planned to coincide with Juneteenth. On June 17, 2021, Juneteenth was officially recognized as a federal holiday with the signing of the Juneteenth National Independence Day Act.

Robert Frank Aguirre

RESOLUTION NO. 25-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MORGAN HILL IN SUPPORT OF RAISING THE

JUNETEENTH FLAG
WHEREAS, Juneteenth, observed annually on June 19, commemorates the emancipation of the last enslaved African Americans in the United States and stands as a powerful symbol of freedom, resilience, and the ongoing pursuit of equity; and WHEREAS, the City of Morgan Hill recognizes Juneteenth as a day of reflection and celebration of African American history, culture, and contributions to our community and nation; and
WHEREAS, the City's Flag Raising Policy (CP-17-02) allows for commemorative flags to be displayed at City facilities to recognize community-wide events or national commemorations of significance to the City of Morgan Hill and its residents; and WHEREAS, the City’s policy states that such flags may be flown to support public awareness and expressions of unity, and the Juneteenth flag serves as a meaningful symbol of both remembrance and solidarity; and
WHEREAS, raising the Juneteenth flag at City Hall aligns with the values of inclusion, dignity, and respect that guide the City’s work and reflects our commitment to building a community where every individual is seen, heard, and valued; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Morgan Hill supports the commemoration of Juneteenth by displaying the Juneteenth flag at City Hall on the week of June 16-20, 2025.

PASSED AND ADOPTED by the City Council of Morgan Hill on this 4th day of June 2025 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED: ATTEST:
________________________ ______________________________ MARK TURNER, Mayor MICHELLE BIGELOW, City Clerk

City of Morgan Hill
Resolution No. 25-XXX

CERTIFICATION
I, Michelle Bigelow, City Clerk of the City of Morgan Hill, California, do hereby certify that the foregoing is a true and correct copy of Resolution No. 25-XXX, adopted by the City Council at its meeting held on June 4, 2025.

WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL.

DATE: _____________________ ___________________________ Michelle Bigelow, City Clerk

14 CITY COUNCIL STAFF REPORT
MEETING DATE: June 4, 2025
PREPARED BY:

Monica Delgado, Budget Manager
APPROVED BY: City Manager
ADOPT FISCAL YEARS (FY) 2024-25 AND 2025-26 MID-CYCLE
BUDGET AMENDMENTS; APPROVE THE FY 2025-26 COMMUNITY
FUNDING; AUTHORIZE THE CITY MANAGER TO ENTER INTO THE

AGREEMENTS WITH THE COUNTY OF SANTA CLARA FOR ANIMAL

SHELTERING SERVICES AND EMERGENCY MEDICAL DISPATCH
SERVICES; AMEND THE FISCAL POLICY TO ELIMINATE THE

ALLOCATION OF GENERAL FUND BUDGET SAVINGS TO THE OPEB
SECTION 115 TRUST; DELEGATE THE AUTHORITY TO THE CITY

MANAGER TO RENEW SOFTWARE LICENSES IF THEY ARE
INCLUDED IN THE ADOPTED BUDGET; AND REVIEW POTENTIAL

BUDGET ACTIONS AND DIRECT STAFF TO CONTINUE COMMUNITY

ENGAGEMENT EFFORTS FOCUSED ON SERVICE PRIORITIZATION

AND OR A REVENUE ENHANCEMENT MEASURE

RECOMMENDATION(S)

1. Adopt a resolution amending the Adopted Fiscal Year (FY) 2024-25 and 2025–26 budgets;

2. Approve the FY 2025-26 Community Funding;

3. Authorize the City Manager to enter into agreements with the County of Santa Clara for Animal Sheltering Services and Emergency Medical Dispatch Services;

4. Amend the Fiscal Policy to eliminate the allocation of General Fund Budget Savings to the OPEB Section 115 Trust;

5. Delegate the authority to the City Manager to renew software licenses if they are included in the Adopted Budget; and

6. Review potential Budget actions and direct staff to continue Community Engagement efforts focused on service prioritization and/or a Revenue Enhancement Measure.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety
Protecting the Environment and Preserving Open Space and Agricultural Land Maintaining and Enhancing Infrastructure

14 Supporting our Youth, Seniors, and Entire Community
Fostering a Positive Organizational Culture
Preserving and Cultivating Public Trust
Preserving our Community History
Enhancing Diversity and Inclusiveness
Advocating for Local, Regional, and State Legislative Initiatives 2024-2025 Strategic Priorities
Fiscal Sustainability
Affordable Housing and Homelessness
Community Engagement
Economic Development and Tourism
Healthy Community
Guiding Documents
Bikeways, Trails, and Recreation Master Plan
Climate Action Plan
Communications, Outreach, and Engagement Plan
Economic Blueprint
Fire Services Standards of Coverage
GIS Strategic Plan
Morgan Hill 2035 General Plan
Public Safety Master Plan
Storm Drain Master Plan
Vision Zero
Water System Master Plan
Wastewater System Master Plan
REPORT NARRATIVE:

On June 19, 2024, the City Council of the City of Morgan Hill approved the biennial Operating Budget for Fiscal Year (FY) 2024-25 and 2025-26 and the Capital Improvement Program (CIP) for FY 2024-25 through 2029-30. The budget was subsequently amended via budget adjustments, including carry-over of encumbrances and re-appropriation of funds for unpaid obligations and unfinished projects, from time to time, throughout the year.

The implementation of a biennial budget, which is a 24-month operating budget with appropriations allocated for each year, demonstrates a commitment to improving the City’s long-range and strategic planning efforts. It also provides efficiencies in the second year of the budget by reducing the time dedicated to budget production, thus allowing more time for validation efforts.

FY 2024-25 Budget Update and Amendment
Staff does not recommend any budget amendments to the FY 2024-25 budget except for the amendment to the Workers' Compensation Fund discussed below. The other items below will not have a net impact to the FY 2024-25 budget.

14 General Fund
Sales Tax
Based on the latest projection from HdL, the City’s sales tax consultant, sales tax revenue before rebates for the current fiscal year is projected to be approximately $12.0 million, $0.9 million lower than budget.

Transient Occupancy Tax (TOT)
The City anticipates a $200,000 reduction in Transient Occupancy Tax (TOT) revenue, attributed to lower-than-expected hotel occupancy and room rates as the industry continues to recover from the pandemic.

Interest Income
Interest income from investments is expected to be $300,000 more than budgeted, primarily due to higher interest rates.

Recreation Services
The Division’s year-end net impact is anticipated to perform better than budget. Net impact was budgeted for FY 2024-25 at $1.8 million and current projections show a year-end net impact of $1.2 million. This is primarily due to higher than anticipated rental revenue at the Community and Cultural Center, where staff have aggressively booked room and facility rentals, coupled with conservative spending on staffing at recreation facilities.

Dispatch Operations Remodel/Refresh
Dispatch operations is seeking additional funding of $150,000 for improvements to communication systems, technology, and workspace to support efficient emergency response and coordination. This initiative is part of a broader effort to enhance public safety infrastructure and ensure the Department can effectively serve the Community's needs. No additional appropriation is needed as there are sufficient savings available from the FY 2024-25 budget to pay for this project.

Public Safety Enhancement
Staff is proposing the purchase of new cameras for the Downtown area. These new cameras will provide monitoring and recording of video for use by the Police Department. The purchase of new flock cameras would be jointly funded by the Downtown Property and Business Improvement District (PBID) covering 50% of the costs. The annual costs for the City’s share is anticipated to be $23,750. No additional appropriation is needed as there are sufficient savings available from FY 2024-25 budget to pay for this project.

Workers’ Compensation Fund
Workers' compensation costs have exceeded initial projections due to a notable increase in claim payouts. This uptick is driven by a higher volume of claims filed, as well as an increase in settlement and medical costs associated with each case. As a result, our overall expenditures in this area have risen significantly, impacting the budget by an additional $300,000. We will continue to work with our Workers'

14 Compensation Consultant to identify potential strategies for managing future risk and reducing costs.

FY 2025-26 Budget Update and Amendment
In total, the proposed amendments below for FY 2025-26 include the following:
• For the General Fund, a net reduction in revenue of $206,491 and additional appropriations of $389,948.
• For the Non-General Funds, a net increase in revenue of $615,976 and additional appropriations of $1,165,725.

General Fund
Property Tax
For FY 2025-26, property tax is expected to come in higher than budget by roughly $0.6 million, all attributed to expected higher receipts of excess Educational Revenue Augmentation Fund (ERAF). According to the County, the increase in the preliminary FY 2025-26 projection is primarily due to a reduced funding requirement for schools and State special education programs, attributable to lower average daily attendance and a low cost-of-living factor adopted by the State.

Interest Income
Interest income from investments is expected to be $300,000 more than budgeted, primarily due to higher interest rates.

Sales Tax
Sales tax revenue is projected to decline by approximately $1.2 million in FY 2025-26.

This decrease is primarily driven by a sustained downturn in key economic sectors, including autos and transportation, which have seen reduced consumer demand for five consecutive quarters.

Transient Occupancy Tax (TOT)
The City anticipates a $300,000 reduction in Transient Occupancy Tax (TOT) revenue, attributed to lower-than-expected hotel occupancy and room rates.

Silicon Valley Clean Energy (SVCE) Grant Funds
Staff recommends accepting a $100,000 grant from SVCE to support operations over two years. The City will recognize $50,000 in grant revenue in each of FY 2025–26 and FY 2026–27, and appropriate $50,000 annually to increase funding for other supplies and part-time temporary staffing in Environmental Programs.

Santa Clara County District Attorney's Office (SCCDAO) Grant Funds The City is one of the key partners in the South County Youth Task Force (SCYTF) with the City of Gilroy, Gilroy and Morgan Hill Unified School Districts, and Santa Clara County. One of the major funding entities of the SCYTF is the SCCDAO. In past years, the SCCDAO has provided the City of Gilroy with funding to contract with community

14 organizations to provide support services in the South County to support the SCYTF.

City of Morgan Hill staff are highly appreciative of the City of Gilroy for taking this task on, but are now recommending that the City of Morgan Hill directly administer grant funding provided through the SCCDAO. Staff believe this will allow programming from the community organizations to better meet the different and unique needs of Morgan Hill, while still meeting the goals for the funding. The City will receive $100,000 in funding in FY 2025-26, which will be used to grant funding to community organizations to support the work of the SCYTF aimed at preventing youth violence, addressing health equity and neighborhood disparity issues, reducing juvenile delinquent behaviors and the recruitment of youth into gangs, and supporting parent's leadership and capacity-building within South Santa Clara County.

Staff recommends accepting a grant from SCCDAO in the amount of $100,000 and appropriate $100,000 to community organizations.

Enhancement of Fire Services
The City's current fire services include two engine companies, a squad, and costsharing for a fourth unit (Engine 67). With the dissolution of the South Santa Clara County Fire Protection District (District), the City of Morgan Hill will no longer share the cost of staffing Engine 67 after this month, which is currently deployed from the Morgan Hill CALFIRE headquarters.

Through a strong partnership with CALFIRE, Engine 67 will be replaced by a paramedic squad staffed by CALFIRE, effectively expanding fire protection services for Morgan Hill residents with no additional fiscal impact to the City at this time, while taking into account operational savings. Fire services will be further enhanced when the Butterfield Fire Station is fully opened and staffed in the coming months.

The Squad Crew functions similarly to a standard engine company for most practical purposes. Although it carries less equipment than a conventional engine company, it is fully capable of responding to the majority of emergency calls, including traffic accidents and medical emergencies, which make up the bulk of service calls. During peak fire season, two Type III fire engines will be stationed out of CALFIRE headquarters.

Non-General Funds
Solid Waste Implementation Fees and Related Adjustments Staff recommend an increase in revenue of $263,142 to support solid waste and environmental program fees. This would be offset by additional appropriations for the Trash Capture Device Installation: $159,481 (Fund 304 – Local Drainage) and Household Hazardous Waste (HHW) costs with the County & waste characterization study: $98,111 (Fund 010 – General Fund). Remaining funds will cover the cost of the existing 1.0 FTE Maintenance Worker and 0.5 Environmental Services Coordinator.

Countywide Solid Waste Program Adjustments
Due to a reduction in available County funding, the following adjustments are proposed for the Countywide Solid Waste Program (Fund 246 – Countywide Solid Waste):

14 • Decrease projected revenue by $793,505
• Reduce contract services expenditures by $787,962
• Decrease the transfer from Countywide Solid Waste to the General Fund by $19,633
• Adjust the Environmental Programs Coordinator position allocation funding from 15% to 7.5%, with no impact on the overall budget
• Reduce part-time temporary staffing expenditures by $4,324 • The remaining balance will be paid from existing fund balance Capital Project Implementation Fund
The City currently has three Public Works Inspectors but only two vehicles for use by these inspectors. The purchase of a third Public Works Inspection vehicle will allow continued inspection services necessary to support the City’s increasing number of capital projects. The purchase cost is estimated at $50,000 and would be paid through the Capital Project Implementation Fund.

SVCE-Funded Capital Project – Aquatics Energy Efficiency The City has received a grant to replace and support electrification at the Aquatics Center (Center). Funding will be used to convert several heating systems to all electric systems and improve energy efficiency at the Center. This project will retrofit and rehabilitate much of the Center’s infrastructure. The project will be funded through recognizing $1 million in grant funding from SVCE and appropriating $250,000 each from the Building Replacement Fund (741) and the Quimby Fund (375) for a new capital project in Fund 375.

Well Destruction Capital Improvement Project
Appropriate $160,000 for the destruction of several older wells to comply with State requirements (Fund 653 – Water System Replacement)
FY 2025-26 Community Funding Recommendations
The City opened the FY 2025–26 Community Funding Request Application process in mid-February, notifying previous recipients and posting details on the City’s website.

Applications were due March 15. A total of 20 applications were received, requesting approximately $392,000 in funding. All applications meet the eligibility criteria established by City Council policy.

The Adopted FY 2025–26 Budget includes $180,000 for Community Funding. Notably, increased public safety costs have significantly raised funding requests for two largescale events: Freedom Fest and the Holiday Lights Parade.

Staff is requesting City Council direction as to which funding option to include in the budget. Funding options are included in Attachment 2. The City Council may choose to adjust funding levels, utilizing the Council Funding Policy (Attachment 3) as guidance.

Should the Council wish to increase overall funding above $180,000, an additional

14 appropriation of funds would be required.

County of Santa Clara Agreements for Animal Sheltering Services and Emergency Medical Dispatch Services
Animal Sheltering Services
In 2022, the Police Department entered into an agreement with Santa Clara County for animal shelter services. As part of the Agreement, the Santa Clara County Animal Shelter provides the following services to the City:

1. Shelter abandoned, lost, or stray domestic animals located within the City's incorporated area.

2. Quarantine of impounded biting domestic animals.

3. Provision to reclaim abandoned, lost, or stray domestic animals during established business hours.

4. Euthanasia and disposal of abandoned, lost, impounded, or stray domestic animals unclaimed by their owners and deemed unfit for adoption, rescue, or return to the field.

5. Return-to-field of free-roaming cats after sterilization and vaccination.

6. Acceptance of owner-relinquished animals and confiscated animals on approval of the County Animal Services Program Manager after consideration of shelter population, space availability, and costs.

7. Veterinarian services during established business hours to treat and provide veterinarian care to stray, injured, or sick dogs, cats, and other impounded domestic animals.

8. Monitor quarantined animals.

9. Access to low-cost or free spay/neuter services as provided to residents of the unincorporated areas of the County of Santa Clara.

The County has prepared the attached Agreement (Attachment 4) for a one-year term with an additional one-year option for a not to exceed amount of $142,592. The terms of the contract would be as follows:
• FY 2025-26: $69,557
• FY 2026-27: $73,035
Staff recommends continuing our partnership with the Santa Clara County Animal Shelter to provide animal and shelter services to our Community, despite the cost of these services nearly doubling (a 94% increase) from the current year, from $35,822 in FY 2024–25 to $69,557 in FY 2025–26. The County informed staff of this potential increase last year, and staff has budgeted accordingly, allocating $71,644 for FY 2025–

26. Emergency Medical Dispatch Services

14 In 2023, the City entered into a one-year agreement which was subsequently amended to extend an additional one-year as well as an option for an additional three-year term with Santa Clara County for emergency medical dispatch services (EMD). As part of the Agreement, the County will provide the City with continuous (24 hours per day, 7 days per week) EMD services.

The cost for the first year of the agreement (FY 2023-24) was $58,110. For the second year, the cost was increased to $73,260. In the proposed amendment for FY 2025-26, the County proposed to increase it to $79,753. This represents an approximately 9% increase from the current year. The County originally proposed to increase it to $242,908 or 232% increase from the current year, which they believe is the City's share of full cost recovery. After consultation, the County revised its original proposal to phase in the increase over the years of the current contract (Attachment 5). As such, by FY 2027-28, the City would need to pay for the full cost, which is currently estimated at $242,908. While the latest proposed price increase from the County will be implemented incrementally over the three-year contract term, it still represents a staggering increase of over 230%.

The City has written to the County to express our concern regarding the recent proposal to increase the City’s contract for Emergency Medical Dispatching (EMD) services from $73,000 to over $243,000 annually. This proposed 232% increase represents a significant and disproportionate financial burden on the City and its residents as Morgan Hill residents already pay taxes to the County, which fund essential County services, including Emergency Medical Services (EMS) and Emergency Medical Dispatching (EMD). By increasing the cost of the EMD contract in this way, the County is effectively charging Morgan Hill residents twice for a service that is funded by Morgan Hill residents’ taxes, a situation that is both unfair and inequitable.

Staff will continue to engage with the County to address concerns before finalizing the agreement. Staff recommends that City Council authorize the City Manager to continue to engage with the County to address concerns and execute the related agreement for EMD services, in addition to exploring long-term alternatives as well as funding sources for this vital service.

Fiscal Policy Change
In 2021, the City amended its fiscal policy to allocate 20% of the annual General Fund budget savings to the Section 115 Trusts for Other Post-Employment Benefits (OPEB) and PERS Rate Stabilization Funds. Combined with the annual contributions since 2016 and investment gains, the City’s OPEB Section 115 Trust has a balance of approximately $6.4 million as of March 31, 2025.

The latest OPEB Plan Valuation Report, completed last year with a valuation date of June 30, 2023, shows the City’s total liability at $6.1 million. This indicates that the City’s OPEB assets now exceed its liabilities. Although the valuation date is from June 2023, staff believe the City’s OPEB Plan is currently well-funded and no longer requires additional contributions. Therefore, staff recommend that further funding be

14 discontinued and that future savings be redirected to the General Fund Reserve to address more pressing needs.

Additionally, staff recommends that the $400,000 appropriated for the current fiscal year for the OPEB Section 115 Trust, of which approximately two-thirds is from the General Fund, be returned to the General Fund Reserve.

Software License Renewals
As part of the City Council’s effort to streamline meetings, the Council directed staff to identify potential agenda items that could be handled administratively. Staff have identified that software license renewals previously approved by the City Council and included in departmental adopted budgets can be processed administratively. Currently, staff are still required to agendize and seek City Council approval for renewals, even when the software is already in use and there are no viable alternatives (e.g., GIS, Microsoft Office, Adobe, Tyler Munis, etc.).

Staff recommends that the City Council delegate authority to the City Manager to approve all future software license renewals for software currently in use and included in the department’s adopted budget, provided the purchases comply with the City’s purchasing policy and do not require additional appropriations.

Continuing Community Engagement efforts focused on service prioritization and/or exploring a Revenue Enhancement Measure
As we reach the midpoint of our budget cycle, several critical trends continue to shape our fiscal outlook and demand strategic attention:

Increased Economic Uncertainty: The odds of a recession or period of stagflation have risen notably, driven by persistent inflation, slowing economic growth, and uncertain labor markets. Additionally, growing uncertainty around federal tariff policy adds further volatility, with potential downstream impacts on consumer prices, supply chains, and local economic activity.

Structural Budget Imbalance: The City's revenues are not keeping pace with the rising costs of providing services to our residents. Despite efforts to control expenditures, this structural gap highlights a growing concern about long-term fiscal sustainability.

Limited Revenue Tools Compared to Peers: Unlike most cities in the county, our City does not have the additional local revenue measures such as a Utility Users Tax or a local Sales Tax. This places us at a comparative disadvantage when it comes to funding essential services and maintaining infrastructure.

To maintain current service levels and preserve a sufficient General Fund reserve, an additional annual revenue stream of approximately $4 million is needed. Without this additional revenue, service reductions will be unavoidable.

14 While actions like a targeted hiring freeze may provide limited savings with a gradual impact on the Community, more immediate and disruptive measures, such as workforce reductions or eliminating programs like Recreation, Parks Maintenance, Economic Development, Animal Services, and Street Maintenance and Rehabilitation, would have far-reaching detrimental effects. These options would require both Community input and a clear understanding of the consequences.

Staff recommends that the City Council direct staff to continue Community Engagement efforts focused on service prioritization and/or exploring a Revenue Enhancement measure.

COMMUNITY ENGAGEMENT:

Involve
The biennial budget was adopted on June 19, 2024, following a budget workshop and public hearing.
• May 3, 2024 Recommended Budget Released to the Community and City Council
• May 10, 2024 City Booth at Open Streets
• May 15, 2024 Recommended Budget Presented to the City Council • May 22, 2024 Budget Workshop
• June 13, 2024 Recommended Budget Presented to the Economic Development Committee of the Chamber of Commerce
ALTERNATIVE ACTIONS:

City Council could choose not to approve budget amendments or propose alternative budget amendments.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

On June 19, 2024, the City Council of the City of Morgan Hill approved the biennial Operating Budget for FY 2024-25 and 2025-26 and the Capital Improvement Program (CIP) for FY 2024-25 through 2029-30.

FISCAL AND RESOURCE IMPACT:

The preparation of the report is a part of the Finance workplan.

CEQA (California Environmental Quality Act):

Not a Project
Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

RESOLUTION NO. 25-_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MORGAN HILL APPROVING AMENDMENTS TO THE
CITY’S FISCAL YEAR 2024-2025 AND 2025-2026 BUDGETS
WHEREAS, the City of Morgan Hill, a municipal corporation and general law city duly organized and existing under and pursuant to the Constitution and laws of the State of California (“City”), is authorized to enter into contracts and agreements for the benefit of the City; and WHEREAS, the reasons supporting this Resolution are set forth in detail in that certain City Council Staff Report entitled “Adopt Fiscal Years (FY) 2024-25 and 2025-26 Mid-Cycle Budget Amendments; Approve FY 2025-26 Community Funding; Authorize the City Manager to Enter Into Agreements With the County of Santa Clara for Animal Sheltering Services and Emergency Medical Dispatch Services; Amend Fiscal Policy to Eliminate the Allocation of General Fund Budget Savings to the OPEB Section 115 Trust; Delegate Authority to the City Manager to Renew Software Licenses if They Are Included in the Adopted Budget; and Review Potential Budget Actions and Direct Staff to Continue Community Engagement Efforts Focused on Service Prioritization and or a Revenue Enhancement Measure” submitted for City Council consideration at its meeting of June 4, 2025, submitted to the City Council by the City Manager (the “Staff Report”), the contents of which Staff Report are incorporated herein by this reference; and
WHEREAS, recommended amendments are needed and proposed to the City’s previously adopted Annual Budgets for Fiscal Years 2024-2025 and 2025-2026 as set forth on Exhibit A to this Resolution, to appropriate the requisite funds to implement the actions authorized by this Resolution; and
WHEREAS, the consideration by City Council of the adoption of this Resolution has been duly noticed pursuant to applicable laws and has been placed upon the City Council Meeting Agenda on the date set forth in the Staff Report, or to such date that the City Council may have continued or deferred consideration of this Resolution, and on such date the City Council conducted a duly noticed public meeting at which the City Council provided members of the public an opportunity to comment and be heard and considered any and all testimony and other evidence provided in connection with the adoption of this Resolution; and WHEREAS, the City Council determines that adoption of this Resolution is in the public interest.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORGAN HILL DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

Section 1. Recitals. The City Council does hereby find, determine and resolve that all of the foregoing recitals are true and correct.

City of Morgan Hill
Resolution No. 25-_____

Section 2. Approval and Authorization. The City Council does further resolve, order and/or direct as follows:
a. That the City’s previously adopted Fiscal Years 2024-2025 and 2025-2026 Budgets, as the same has been amended to date, are hereby further amended in accordance with and as reflected on Exhibit A attached hereto and incorporated herein by this reference; and
b. That the City Clerk is hereby authorized and directed to forward a copy of this Resolution to the City’s Finance Director, who is hereby authorized and directed to take all actions necessary to implement the terms of this Resolution pertaining to the Fiscal Years 2024-2025 and 2025-2026 Budgets of the City of Morgan Hill.

Section 3. This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Morgan Hill at its meeting held on this 4th day of June 2025 by the following vote:

AYES: COUNCIL MEMBERS: None
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
APPROVED: ATTEST:
___________________________________ _______________________________ MARK TURNER, Mayor MICHELLE BIGELOW, City Clerk
 CERTIFICATION 
I, Michelle Bigelow, City Clerk of the City of Morgan Hill, California, do hereby certify that the foregoing is a true and correct copy of Resolution No. 24-_____ adopted by the City Council at the meeting held on the 4th day of June 2025.

WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL.

DATE: _____________________ ___________________________________ MICHELLE BIGELOW, City Clerk

City of Morgan Hill
Resolution No. 25-_____

FUND ACCOUNT REVENUE EXPENSE DESCRIPTION
Workers' Compensation 770.8220.42545 300,000 Additional Funds for WCClaims WC Fund - Total $ - $ 300,000
FY 2024-25 TOTAL $ - $ 300,000

FUND ACCOUNT REVENUE EXPENSE DESCRIPTION
General Fund 010.37106 600,000 PropertyTax
General Fund 010.37110 (1,200,000) Sales Tax
General Fund 010.37113 (300,000) TOT
General Fund 010.37401 300,000 Interest Income
General Fund 010.37701 263,142 Solid WasteImplementation Fund General Fund 010.1900.49236 159,481 Solid WasteImplementation Fund General Fund 010.5800.42231 83,111 Solid WasteImplementation Fund General Fund 010.5800.42231 15,000 Solid WasteImplementation Fund General Fund 010.37579 50,000 SVCEGrant Funds
General Fund 010.5800.41271 40,425 SVCEGrant Funds
General Fund 010.5800.42248 9,575 SVCEGrant Funds
General Fund 010.37586 100,000 SCCDAOGrant Funds
General Fund 010.2180.41271 100,000 SCCDAOGrant Funds
General Fund 010.39205 (19,633) CountySolid WasteProgram Adjustments General Fund 010.5815.41100 (13,320) CountySolid WasteProgram Adjustments General Fund 010.5815.41271 (4,324) CountySolid WasteProgram Adjustments General Fund - Total $ (206,491) $ 389,948
Local Drainage 304.39210 159,481 Solid WasteImplementation Fund CountywideSolid Waste 246.37695 (793,505) CountySolid WasteProgram Adjustments CountywideSolid Waste 246.5820.42231 (787,962) CountySolid WasteProgram Adjustments CountywideSolid Waste 246.5820.49210 (19,633) CountySolid WasteProgram Adjustments Water Conservation 650.5760.41100 13,320 CountySolid WasteProgram Adjustments Capital Project Implementation 745.8280.43830 50,000 Vehiclefor CIPInspectors QuimbyFee 375.8051.86360 250,000 SVCEGrants Funded Capital Project BuildingReplacement 741.37586 1,000,000 SVCEGrants Funded Capital Project BuildingReplacement 741.39343 250,000 SVCEGrants Funded Capital Project BuildingReplacement 741.8500.49242 1,500,000 SVCEGrants Funded Capital Project Water System Replacement 653.8120.86360 160,000 Well Destruction CIP Non-General Funds - Total $ 615,976 $ 1,165,725
FY 2025-26 TOTAL $ 409,485 $ 1,555,673
FY 2024-25 BUDGET AMENDMENT
FY 2025-26 BUDGET AMENDMENT

EXHIBIT A

FY25-26 Community Funding Requests and Funding Options
Organization Name Event/Program Name
(Hyperlink to Event) Event Date How will funds be used? FY 25-26 Request FY 24-25 Allocation Option 1:

Past Events
Option 2:

Long Term Events
Only
Option 3:

Funding to Meet
FY 25-26 Budget
Chabad Jewish Center Morgan Hill Chanukah
Celebration 12/14/2025 Funds will be used to assist with paying the city fees and permits, band, entertainer, crafts, and food 5,000 2,500 2,500 0 0 Morgan Hill Chamber of
Commerce Friday Night Music Series Summer 2025 Fee's for the use of the Amphitheater and Madrone Room 25,260 25,000 25,000 25,000 20,000
Circle of Giving Seva
Foundation Back to School Drive 7/19/2025 The Foundation will organize a Back to School drive providing back packs and supplies to those in need 9,500 2,000 2,000 0 0 Envision Your Pathway EYPowerment Day 7/15/2025
Funding for event expenses, rental costs for the
CCC, workshops materials, and food/drinks for
attendees
7,500 0 0 0 0
Sentinnel Soccer/Grumaza 2025 Fiestas Patrias 9/14/2025 For park rental, insurance, stage rental , portable restrooms, entertainment, and event advertising 4,500 3,500 3,500 0 0 Healthier Kids Foundation VisionFirst, HearingFirst,
DentalFirst Ongoing Funding will be used for vision, dental, and hearing; as well as the care coordination for children 42,000 26,000 26,000 0 0 Indian Association of South
Santa Clara County Diwali Gala Nov-25 Stage & Decor Rental, Tables/Chairs Rental, Table Cloths rental, Trophies for participating children 5,000 2,500 2,500 0 0 Independence Day Celebration
(IDC)
Freedom Fest, Morgan Hill
July 4th
7/3 and
7/4/2025
Funding will be used to help pay for police safety
requirements for the Freedom Fest events 143,000 70,000 143,000 143,000 114,000 Morgan Hill Kiwanis Holiday Lights Parade & City's
Holiday Tree Lighting 11/29/2025 Expenses for permit, police, city maintenance, road closure, sound system, security & medical support 41,000 27,500 41,000 41,000 32,800 LATI LATI 10/11/2025 Amphitheater and Room Rentals 3,480 3,480 3,480 0 0 Morgan Hill Community
Foundation
Philanthropy Night Awards
Gala 11/14/2025 Funds will be used to cover rental expenses for the event facility and security guards 4,528 4,528 4,528 0 0 Morgan Hill Downtown
Association Safe Trick or Treat 10/31/2025 Funds will pay for street closures, portable restrooms, security/police, candy, posters 9,000 14,000 9,000 9,000 7,200 Morgan Hill Downtown
Association Holiday Tree Estimated
12/1/25
Funds will pay vendor (Pacific Display) for installation and breakdown of the holiday tree 6,000 6,800 6,000 6,000 6,000 Morgan Hill Historical Society Founders Dinner 9/19/2025 Funds will cover space rental, caterer, printing and mailing expenses for the event 5,000 2,624 2,624 0 0
Morgan Hill Historical Society History Makers Film 12/14/2025 Playhouse and security costs, reception and beverage/light bites, media ad, publicity, and printing 1,354 504 504 0 0 Mushroom Mardi Gras Inc Morgan Hill Mushroom
Festival
5/23/26 and
5/24/26 Facility rental fees at the CCC - 15,000 15,000 8,025 11,500 0 0 Mushroom Mardi Gras Inc Morgan Hill Mushroom
Festival
6/6/26 and
6/7/26
Facility rental fees at the OSC - 50,000
**** Not considered at OSC for FY25/26**** 50,000 0 0 0 0 Morgan Hill Community
Foundation Morgan Hill Open Studios 10/25/25 and
10/26/25 Design and print of brochures 2,500 1,250 1,250 0 0 Poppy Jasper International
Film Festival
Poppy Jasper International
Film Festival 4/9/26-4/16/26 Playhouse rental and banners for DT 7,500 3,700 3,700 0 0 South Valley Civic Theater SVCT Summer Camp 7/6/25-7/18/25 Rental fee of facility and royalty fees, food, supplies 5,000 3,000 3,000 0 0 392,122 206,911 291,086 224,000 180,000
Delta from $180,00 Budget 162,122 111,086 44,000 0

FY25-26 Community Funding Requests and Funding Options
Organization Name Event/Program Name
(Hyperlink to Event) Event Date How will funds be used? Chabad Jewish Center Morgan Hill Chanukah
Celebration 12/14/2025 Funds will be used to assist with paying the city fees and permits, band, entertainer, crafts, and food
Morgan Hill Chamber of
Commerce Friday Night Music Series Summer 2025 Fee's for the use of the Amphitheater and Madrone Room
Circle of Giving Seva
Foundation Back to School Drive 7/19/2025 The Foundation will organize a Back to School drive providing back packs and supplies to those in need
Envision Your Pathway EYPowerment Day 7/15/2025
Funding for event expenses, rental costs for the
CCC, workshops materials, and food/drinks for
attendees
Sentinnel Soccer/Grumaza 2025 Fiestas Patrias 9/14/2025 For park rental, insurance, stage rental , portable restrooms, entertainment, and event advertising
Healthier Kids Foundation VisionFirst, HearingFirst,
DentalFirst Ongoing Funding will be used for vision, dental, and hearing; as well as the care coordination for children
Indian Association of South
Santa Clara County Diwali Gala Nov-25 Stage & Decor Rental, Tables/Chairs Rental, Table Cloths rental, Trophies for participating children
Independence Day Celebration
(IDC)
Freedom Fest, Morgan Hill
July 4th
7/3 and
7/4/2025
Funding will be used to help pay for police safety
requirements for the Freedom Fest events
Morgan Hill Kiwanis Holiday Lights Parade & City's
Holiday Tree Lighting 11/29/2025 Expenses for permit, police, city maintenance, road closure, sound system, security & medical support
LATI LATI 10/11/2025 Amphitheater and Room Rentals
Morgan Hill Community
Foundation
Philanthropy Night Awards
Gala 11/14/2025 Funds will be used to cover rental expenses for the event facility and security guards
Morgan Hill Downtown
Association Safe Trick or Treat 10/31/2025 Funds will pay for street closures, portable restrooms, security/police, candy, posters
Morgan Hill Downtown
Association Holiday Tree Estimated 12/1/25
Funds will pay vendor (Pacific Display) for installation and breakdown of the holiday tree
Morgan Hill Historical Society Founders Dinner 9/19/2025 Funds will cover space rental, caterer, printing and mailing expenses for the event
Morgan Hill Historical Society History Makers Film 12/14/2025 Playhouse and security costs, reception and beverage/light bites, media ad, publicity, and printing Mushroom Mardi Gras Inc Morgan Hill Mushroom
Festival
5/23/26 and
5/24/26 Facility rental fees at the CCC - 15,000
Mushroom Mardi Gras Inc Morgan Hill Mushroom
Festival
6/6/26 and
6/7/26
Facility rental fees at the OSC - 50,000
**** Not considered at OSC for FY25/26****
Morgan Hill Community
Foundation Morgan Hill Open Studios 10/25/25 and
10/26/25 Design and print of brochures
Poppy Jasper International
Film Festival
Poppy Jasper International
Film Festival 4/9/26-4/16/26 Playhouse rental and banners for DT South Valley Civic Theater SVCT Summer Camp 7/6/25-7/18/25 Rental fee of facility and royalty fees, food, supplies Delta from $180,00 Budget
Primary
Funding Type New Event Y/N
Fee Waiver/
Funding No
Fee Waiver No
Funding No
Fee Waiver/
Funding Yes
Funding/
Fee Waiver No
Funding No
Fee Waiver/
Funding No
Funding No
Funding No
Fee Waiver No
Fee Waiver No
Funding No
Funding No
Fee Waiver/
Funding No
Fee Waiver/
Funding No
Fee Waiver No
Funding No
Funding No
Fee Waiver/
Funding No
Funding No

CITY OF MORGAN HILL

CITY COUNCIL POLICIES AND PROCEDURES
CP-21-02
SUBJECT: CITY COUNCIL FUNDING REQUESTS
EFFECTIVE DATE: NOVEMBER 3, 2021
REVISED DATE: NA
ORIGINATING DEPARTMENT: COMMUNITY SERVICES DEPARTMENT
Purpose
The purpose of this policy is to establish a process for community organizations to request funding to support fee waivers, event sponsorship, and other funding requests from the City Council. The policy is intended to allow the City Council to fully evaluate all funding requests at one time along with budget appropriation.

Policy

1. Applicant Criteria
a. The organization requesting funding must be a nonprofit. b. The program, event, or activity provides a direct benefit to the Morgan Hill community.
c. Programs in alignment with the City Council’s Goals and Priorities shall be given priority. City Council priorities are established by the City Council in January of each year.
d. Each organization must submit an inclusivity statement describing how the organization and/or the proposed activity is inclusive of the entire community. e. Existing programs and events may be given priority.

2. Application Availability and Deadline
a. Applications for the next Fiscal Year (July-June) will be available on the City’s website annually in February.
b. Completed applications will be due annually in March.

3. Review and Approval Process
a. Applications will be reviewed by the City staff.
b. Funding applications and details will be included annually in the Budget Development or Mid-Cycle Budget Review process.
c. The City Manager will make recommendations on funding to the City Council based on established Council priorities and funding constraints. d. The City Council shall award and include final funding within the Budget.

4. Reporting Requirements
DocuSign Envelope ID: 87764CAC-F5F2-4AC2-921C-27D9BF34420E

a. Within thirty days following the conclusion of the funded activity, the organization must submit a report to the City reporting out pertinent information related to the activity. For ongoing activities, an annual report must be submitted by July 30 for the prior fiscal year. b. The report shall include a record of the use of City funds and statistics and information that provides details on the activity’s impact to the community.

5. Late Requests
a. Requests received after the deadline shall not be accepted by City staff.

6. Council Member Initiated Event and Fee Waiver Requests a. A member of the City Council may request a fee waiver or funding be provided for an event by applying with the above application process by the March deadline. b. All Council Member initiated requests occurring after the March deadline must be provided to the City Manager 90 days in advance of the event to allow sufficient time to bring to City Council for approval.
c. The City Staff shall prepare a report for the City Council for approval of any Council Member initiated requests.

This policy shall remain in effect until modified by the City Council.

APPROVED:
_______________________________

RICH CONSTANTINE, MAYOR
DocuSign Envelope ID: 87764CAC-F5F2-4AC2-921C-27D9BF34420E

Agreement for Animal Page 1 of 7
Sheltering Services with
City of Morgan Hill

AGREEMENT BETWEEN THE

COUNTY OF SANTA CLARA AND THE CITY OF MORGAN HILL

FOR ANIMAL SHELTERING SERVICES
The County of Santa Clara (“COUNTY”), and the City of Morgan Hill, a municipal corporation (“CITY”) (together, “PARTIES”) enter into this Animal Sheltering Services (“Agreement”) as of _______________, 2025.

RECITALS
WHEREAS, CITY desires to secure Animal Sheltering Services for domestic animals found within the incorporated area of Morgan Hill, and
WHEREAS, COUNTY has the necessary facilities, expertise and skill to perform those services and COUNTY’s proposal can best meet CITY’s needs, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between CITY and COUNTY shall consist of:

This Agreement;
Exhibit A – Scope of Services; and
Exhibit B – Compensation
If any discrepancies or inconsistencies between the provisions of this Agreement and any of the above-referenced Exhibits arise, the provisions of this Agreement prevail.

This Agreement and the Exhibits set forth above contain all of the agreements, representations, and understandings of the PARTIES hereto, and supersede and replace any previous understanding, commitments, or agreements, whether oral or written.

2. SCOPE OF SERVICES
COUNTY shall perform those services specified in detail in the attached Exhibit A, entitled “Scope of Services”.

3. TERM OF AGREEMENT
This Agreement is effective from July 1, 2025 through June 30, 2027, unless otherwise terminated under Section 5 (TERMINATION) below.

Agreement for Animal Page 2 of 7
Sheltering Services with
City of Morgan Hill

4. COMPENSATION
CITY shall pay COUNTY for the costs of animal sheltering services under this Agreement. The terms, rate, and schedule of payment are set forth in the attached Exhibit B, entitled "Compensation".

5. TERMINATION

5.1 Termination Without Cause
Either PARTY may terminate this Agreement, without cause, by giving not less than thirty (30) days written notice.

5.2 Termination for Material Breach
Either PARTY may terminate the Agreement in the event of breach of material obligations under this Agreement immediately upon written notice.

5.3 Termination Authority
The Chief of Police of the CITY is empowered to terminate this Agreement on behalf of CITY.

The COUNTY Director of Procurement, or authorized designee, may terminate this Agreement on behalf of the County.

5.4 Consequences of Termination
In the event of termination, COUNTY shall make reasonable and good faith efforts to deliver to CITY records for animals sheltered by COUNTY under this Agreement in a timely manner. COUNTY shall refund the CITY a prorated amount of funds based on the time remaining in the fiscal year.

6. INDEMNIFICATION
CITY shall indemnify, release, defend, and hold harmless, with counsel approved by COUNTY, the COUNTY, its officers, agents, and employees from any claim, demand, suit, judgment, liability, loss, injury, damage, or expense of any kind (including attorneys’ fees and costs) arising out of, or in connection with, performance of this Agreement by CITY and/or its officers, agents, employees or sub-contractors, excepting only loss, injury or damage caused by the sole or active negligence or willful misconduct of personnel employed by the COUNTY. It is the intent of the Parties to this Agreement to provide the broadest possible coverage for the COUNTY as allowed by law. CITY shall reimburse the COUNTY for all costs, attorneys’ fees, expenses, and liabilities incurred with respect to any litigation or process in which the CITY contests its obligation to indemnify, defend and/or hold harmless the COUNTY under this Agreement and does not prevail in that contest.

Agreement for Animal Page 3 of 7
Sheltering Services with
City of Morgan Hill

7. WAIVER
PARTIES agree that waiver of any breach or violation of any provision of this Agreement shall not be deemed to be a waiver of any other provision or a waiver of any subsequent breach or violation of the same or any other provision.

8. INDEPENDENT CONTRACTOR
COUNTY, in the performance of this Agreement, is an independent contractor.

COUNTY shall maintain complete control over all of COUNTY's employees, any subcontracting subcontractors, and COUNTY's operations. Neither COUNTY nor any person retained by COUNTY may represent, act, or purport to act as the agent, representative or employee of CITY. Neither COUNTY nor CITY is granted any right or authority to assume or create any obligation on behalf of the other.

9. COMPLIANCE WITH LAWS
PARTIES shall comply with all applicable laws, ordinances, codes and regulations (collectively, "laws") of the federal, state and local governments, including without limitation, any and all laws specified elsewhere in this Agreement.

10. CONFLICT OF INTEREST
PARTIES shall avoid all conflict of interest or the appearance of conflict of interest in performance of this Agreement.

11. NONDISCRIMINATION
PARTIES agree that it shall not discriminate against, or segregate, any person, on account of race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, national origin, marital status, or family status, in connection with or related to the performance of this Agreement.

12. CALIFORNIA PUBLIC RECORDS ACT
The COUNTY is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If CITY’s proprietary information is contained in documents or information submitted to COUNTY, and CITY claims that such information falls within one or more CPRA exemptions, CITY must clearly mark such information “CONFIDENTIAL AND PROPRIETARY,” and identify the specific lines containing the information. In the event of a request for such information, the COUNTY will make best efforts to provide notice to CITY prior to such disclosure. If CITY contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara COUNTY before the COUNTY is required to respond to the CPRA

Agreement for Animal Page 4 of 7
Sheltering Services with
City of Morgan Hill
request. If CITY fails to obtain such remedy within the time the COUNTY is required to respond to the CPRA request, COUNTY may disclose the requested information.

CITY further agrees that it shall defend, indemnify and hold COUNTY harmless against any claim, action or litigation (including but not limited to all judgments, costs, fees, and attorney’s fees) that may result from denial by COUNTY of a CPRA request for information arising from any representation, or any action (or inaction), by the CITY

13. COUNTY'S RECORDS

13.1 Maintenance during Term
COUNTY shall maintain records, including any ledgers, books of account, invoices, vouchers, canceled checks, and other documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to COUNTY pursuant to this Agreement.

13.2 Maintenance after Term
COUNTY shall maintain all documents which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.

14. ASSIGNABILITY
The PARTIES agree that COUNTY’s expertise and experience are material considerations for this Agreement. COUNTY may not assign the performance of any obligation or interest under this Agreement, except as authorized under Section 15 on “Subcontractors” below.

15. SUBCONTRACTORS

15.1 Authorized Subcontractors
Notwithstanding Section 14 (ASSIGNABILITY) above, COUNTY may use subcontractors in performing COUNTY’s services. COUNTY shall be responsible for directing the work of the approved subcontractors and for any compensation due to subcontractors.

16. GOVERNING LAW
This Agreement must be construed, and its performance enforced under California law.

Agreement for Animal Page 5 of 7
Sheltering Services with
City of Morgan Hill

17. VENUE
In the event that either PARTY brings suit, the PARTIES agree that venue is vested in Santa Clara County Superior Court or United States District Court, Northern District of California, San José, California.

18. NOTICE
All notices and other communications required or permitted to be given under this Agreement must be in writing and must be personally served; mailed, postage prepaid via U.S. mail; or sent via courier service, addressed to the respective parties as follows:

CITY: Chief of Police
City of Morgan Hill
16200 Vineyard Boulevard
Morgan Hill, CA 95037
And
City Clerk
City of Morgan Hill
17575 Peak Avenue
Morgan Hill, CA 95037
COUNTY: Program Manager
County of Santa Clara Animal Services
12425 Monterey Rd.

San Martin, CA 95046
Notice will be effective on the date personally delivered or if sent by courier service, on the date of receipt. If mailed, notice will be effective three (3) days after deposit in the mail. The PARTIES may change their respective addresses in accordance with the provisions of this Section.

19. MISCELLANEOUS

19.1 Survival of Provisions
If any part of this Agreement is for any reason found to be unenforceable, all other parts nevertheless shall remain enforceable.

19.2 Assignment
Subject to the provisions of Section 14 (ASSIGNABILITY), this Agreement binds and inures to the benefit of the PARTIES and their respective successors and assigns.

Agreement for Animal Page 6 of 7
Sheltering Services with
City of Morgan Hill

19.3 Headings
The headings of the sections of this Agreement are inserted for convenience only. They do not constitute part of this Agreement and are not to be used in its construction.

20. CONTRACT EXECUTION
Unless otherwise prohibited by law or COUNTY policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the COUNTY.

WITNESS THE EXECUTION HEREOF on the day and year first written above.

CITY OF MORGAN HILL
APPROVED AS TO FORM:

By: _________________________

DONALD LARKIN
City Attorney
City of Morgan Hill
Date: _________________________
CITY OF MORGAN HILL, a municipal
corporation
By: _________________________
CHRISTINA J. TURNER
City Manager,
City of Morgan Hill
Date: _________________________

COUNTY OF SANTA CLARA
APPROVED:

By: _________________________

MATTHEW HADA

PROCUREMENT DIRECTOR
Date: _________________________

APPROVED AS TO FORM AND
LEGALITY:

By: _________________________

WILLIE NGUYEN

DEPUTY COUNTY COUNSEL
Date: _________________________

EXHIBIT A

SCOPE OF SERVICES
COUNTY shall provide the following services to the animals listed below that are from the incorporated area of the CITY:

1. Sheltering of abandoned, lost or stray domestic animals;

2. Quarantine of impounded biting domestic animals;

3. Provision for reclaim of abandoned, lost or stray domestic animals during established business hours;

4. Euthanasia and disposal of abandoned, lost, impounded, or stray domestic animals that are unclaimed by their owners and are deemed unfit for adoption, rescue or return-to-field;

5. Return-to-field of free-roaming cats after sterilization and vaccination; and

6. Acceptance of owner-relinquished animals and confiscated animals on approval of the COUNTY Animal Services Program Manager after consideration of shelter population, space availability, and costs.

As part of the Shelter Services, COUNTY shall provide the following veterinary services to the animals listed below that are from the incorporated area of the CITY:

1. Veterinarian services during established business hours to treat and provide veterinarian care to stray, injured, or sick dogs, cats, and other impounded domestic animals;

2. Monitor quarantined animals; and

3. Low-cost spay/neuter services as provided to residents of the unincorporated areas of the County of Santa Clara.

COUNTY shall provide sheltering and veterinary care of domestic animals during normally staffed hours, which are Monday through Friday from 8:00 am through 6:00 pm and Saturday and Sunday from 8:00 am through 5:00 pm. Services will not be available on COUNTY holidays, however, CITY will have access to “night drop” kennels based on availability. Only dogs that appear to be free of injury may be left in the “night drop” kennels by authorized CITY staff. Dogs that are not bright, alert and active, have open wounds, broken limbs or have been hit by a car must be taken to an emergency veterinarian at the CITY’S expense, but may be transported to the shelter by the CITY Animals taken into custody by CITY that are to be impounded by COUNTY are to be transported promptly and humanely, and shall be made available for owner redemption as required by law. Animals requiring a quarantine hold will be made available following the quarantine period. Whenever an animal is impounded with identification, COUNTY will make reasonable attempt to notify owners of the animal’s impoundment. Under any other circumstance which CITY requests that an animal not be made available for reclaim, adoption, rescue, or return-to-field, such request must be approved by the Animal Services Program Manager prior to impoundment. COUNTY will require an address (in the case of cats) or a street and cross street (in the case of all other animals) where each animal was found from both CITY and its residents, prior to accepting an animal for impound.

COUNTY may collect fees from the public in connection with a portion of the Animal Sheltering Services provided under this Agreement and as consistent with the County Ordinance, including but not limited to impound, boarding, and quarantine fees. These fees shall be at the rates established by COUNTY.

EXHIBIT B

COMPENSATION
Invoicing and Payment

1. Payment to COUNTY
For Animal Sheltering Services provided by COUNTY to the CITY under this Agreement, CITY shall pay COUNTY for the cost of animal shelter and other services for the period of July 1, 2025 through June 30, 2027 at the following rate and on the following schedule:

July 1, 2025 - June 30, 2026 $69,556.84 Due July 11, 2025 July 1, 2026 - June 30, 2027 $73,034.68 Due July 11, 2026

Second Amendment to Agreement between
County of Santa Clara and City of Gilroy Page 1 of 2

SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE

COUNTY OF SANTA CLARA AND THE CITY OF MORGAN HILL

FOR EMERGENCY MEDICAL DISPATCH SERVICES
This is the Second Amendment to the Agreement (“Agreement”) by and between the County of Santa Clara (“COUNTY”) and the City of Morgan Hill (“CITY”) originally entered into on July 1, 2023, for the provision of Emergency Medical Dispatch services to the CITY.

This Agreement is hereby amended as follows, effective July 1, 2025:

1. Article 3.1(a) regarding the Term of Agreement, is revised to read:
(a) This Agreement is effective for five (5) years, from July 1, 2023, through June 30, 2028, unless terminated earlier in accordance with Section 3.2.

2. Article 3.1(b) regarding the Term of Agreement is hereby deleted in its entirety.

3. Article 6.16 regarding the Levine Act Compliance, is revised to read:

CITY will comply and will ensure that its agents (as that term is defined under 2 Cal.

Code Regs. § 18438.3(a)) and its subcontractors (“Subcontractors”) comply, with California Government Code section 84308 (“Levine Act”) and the applicable regulations of the Fair Political Practices Commission concerning campaign disclosure (2 California Code of Regulations sections 18438.1 – 18438.8), which (1) require a party to a proceeding involving a contract to disclose on the record of the proceeding any contribution, as defined by Government Code section 84308(a)(6), of more than $500 that the party or their agent has made within the prior 12 months, and (2) prohibit a party to a proceeding involving a contract from making a contribution, as defined by Government Code section 84308(a)(6), of more than $500 to any County officer during the proceeding and for 12 months following the final decision in the proceeding. CITY agrees to submit disclosures required to be made under the Levine Act at the Office of the Clerk of the Board of Supervisors website at http://www.sccgov.org/levineact, and CITY shall require Subcontractors to do the same. If this Agreement is to be considered or voted upon by the County’s Board of Supervisors, CITY shall complete the Levine Act Contractor Form: Identification of Subcontractors and Agents, and if applicable, shall ensure that any Subcontractor completes the Levine Act Subcontractor Form:

Identification of Agents, and CITY must submit all such forms to the County as a prerequisite to execution of the Agreement.

4. Replace Exhibit B-1, Compensation for Services, with revised Exhibit B-2, attached hereto and incorporated herein by this reference.

All other provisions of the Agreement remain in full force and effect. In the event of a conflict between the original Agreement or First Amendment and this Second Amendment, this Second Amendment controls. The Agreement as amended constitutes the entire agreement of the parties

Second Amendment to Agreement between
County of Santa Clara and City of Gilroy Page 2 of 2
concerning the subject matter herein and supersedes all prior oral and written agreements, representations and understandings concerning such subject matter.

IN WITNESS WHEREOF, the COUNTY and the CITY have caused this Amendment to the Agreement to be executed by their duly authorized representatives effective July 1, 2025.

SIGNATURES:

COUNTY OF SANTA CLARA CITY OF MORGAN HILL
__________________________ ________ __________________________ ________ OTTO LEE, PRESIDENT Date CHRISTINA TURNER Date
Board of Supervisors City Manager

Signed and certified that a copy of this ATTEST:
document has been delivered by electronic
or other means to the President, Board of
Supervisors.
________________________
ATTEST: MICHELLE BIGELOW, MMC, CPMC
City Clerk

________________________

CURTIS BOONE
Acting Clerk of the Board of
Supervisors

APPROVED AS TO FORM AND LEGALITY: APPROVED AS TO FORM:
__________________________ __________________________
STEPHANIE M. JACKSON DONALD LARKIN
Deputy County Counsel City Attorney
Exhibit to this Amendment:

Exhibit B-2 – Compensation for Services

Exhibit B-2 - Second Amendment to Agreement between
County of Santa Clara and City of Gilroy Page 1 of 2
EXHIBIT B-2

COMPENSATION FOR SERVICES
Emergency Medical Dispatching (EMD) Cost and Billing Methodology

1. The total COUNTY costs for providing dispatching services are allocated to four service areas (law enforcement, medical, fire and local government), based on the most recent threeyear average number of events. In the month of March, the annual cost for the upcoming fiscal year (FY) will be estimated using the process described in this cost methodology.

2. Following is the computation for estimated costs for dispatching services to be provided by COUNTY to the CITY in FY 2025-2026:

a. COUNTY will classify costs as follows:
i. Direct Costs: salaries, benefits, and supplies related to Dispatch line staff. ii. Operations Indirect Costs: costs associated with Dispatch management staff. iii. Department Indirect Costs: costs associated with executive management and administrative support staff.
iv. County Indirect Costs: costs associated with County Administration. b. COUNTY allocates salaries and benefits, other operating expenses, and indirect County overhead as follows:
c. COUNTY allocates all costs to four service areas based on the number of events, averaged over the most recent three fiscal years, for services provided in each service area.

Service Area # of Events % of Total Support Total Cost
Law Enforcement 146,730 40.7% $ 16,550,943
Medical 177,607 49.2% $ 20,003,943
Fire 28,605 7.9% $ 3,190,137
Local Government 7,705 2.1% $ 878,654
Total Dispatch 360,647 100.0% $ 40,623,677
i. Salaries & Benefits
Direct $ 20,499,280
Operations Indirect $ 2,769,076
Department Indirect $ 2,483,270
ii. Other Operating Expenses (Supplies, county radio infrastructure maintenance, etc.) Direct $ 7,757,229
Operations Indirect $ 718,757
Department Indirect $ 904,350
Indirect County Overhead $ 5,491,713
iii. Total Dispatch Cost $ 40,623,677

Exhibit B-2 - Second Amendment to Agreement between
County of Santa Clara and City of Gilroy Page 2 of 2
d. COUNTY allocates EMD medical costs to agencies/departments based on the number of events, averaged over the most recent three fiscal years (FY2022-FY2024) for services provided. Remove County Overhead and General Admin for cities covered by Government Code 51350.

Medical Agency
# of
Events
% of Medical
Support
Operating
Cost
County
Overhead
Total Medical
Area Cost
Morgan Hill
EMD
2,760 1.6% $268,830

$41,993 $ 310,822
Cost Adjustment/
Reduction
(25,922) ($41,993) ($67,915)
Morgan Hill
Cost
$242,908 $242,908
Contract
reduction
(163,155)
Morgan Hill
Adjusted Cost
$79,753
All Other
Agencies 174,847 98.4% $17,032,544 $2,660,577 $19,693,121 Total Medical 177,607 100.0% $17,301,373 $2,702,570 $20,003,943

e. FY 2025-2026 the CITY’s adjusted estimate is based on 5% of total medical cost based on the CITY’s average number of EMD events. A contract reduction is added to this Cost Compensation exhibit to reduce the actual cost. Beginning with fiscal year 2026-2027 the COUNTY will phase in cost increases in increments of 2.5% of medical cost for the following fiscal years of the agreements. For example:

CITY EMD Cost Percent
$ 79,753 5%
$ 134,516 7.5% FY 26-27 Estimate

3. During the fiscal year, COUNTY shall bill the CITY for EMD dispatching services quarterly based on the estimated cost. The COUNTY shall notify the CITY of any adjustment prior to billing the CITY’s final fourth quarterly installment. Billing questions may be directed by email to Accounts Payable at [email protected].

4. In the first quarter of the following fiscal year, actual costs will be computed using the methodology used for cost estimates and update using the previous year’s event count. Any difference in an increase or decrease cost adjustment will not exceed 5% above or below the previously billed amount.

From: Christina Turner
To: CityClerk
Subject: FW: [EXTERNAL] comment City Council June 4 #14 FY 2024-26 mid-cycle budget amendments Date: Wednesday, June 4, 2025 6:45:10 AM
Please supplement.

From: Christina Turner
Sent: Wednesday, June 4, 2025 6:45 AM
To: D. Muirhead <[email protected]>
Cc: Dat Nguyen <[email protected]>; Monica Delgado <[email protected]>
Subject: RE: [EXTERNAL] comment City Council June 4 #14 FY 2024-26 mid-cycle budget amendments
Hi Doug – thank you for reaching out and expressing your concerns regarding the current budget process. I would like to start by clarifying an important distinction that may help address your concerns. We are currently in the mid-cycle update phase of our two-year budget cycle. This phase is not a full budget adoption, but rather an opportunity to make adjustments, as needed, to the previously adopted budgets for FY 24-25 and FY 25-26.

The focus is on refining our year-to-date revenues and expenditures, updating appropriations, and responding to changes or priorities that may have arisen since the original budget adoption in June 2024.

Your point about community engagement is heard. We recognize its importance and plan to continue these efforts in the months ahead, particularly around service prioritization and the possibility of a future revenue measure, should the Council choose to pursue that direction.

Regards,
Christina
From: D. Muirhead <[email protected]>
Sent: Tuesday, June 3, 2025 11:41 AM
To: CC Public Comment <[email protected]> Subject: [EXTERNAL] comment City Council June 4 #14 FY 2024-26 mid-cycle budget amendments Hello Morgan Hill City Council,
A comment on your June 4 meeting
agenda item #14 FY 2024-26 mid-cycle budget amendments

I object to the Administration claiming that it wants to CONTINUE Community Engagement efforts. The Staff Report states
COMMUNITY ENGAGEMENT: Involve
History: May 22, 2024 Budget Workshop
I am unaware of any other Community Engagement about budgets since then.

You did not even follow your own policy CP-06-02 City Council Meeting Schedule: The Council will hold its annual Budget Workshop during the month of May.

I agree strongly with the Administration claim that "several critical trends continue to shape our fiscal outlook and demand strategic attention" and "more immediate and disruptive measures ... would have far-reaching detrimental effects."
Given the focus by both our County and State governments on reduced services in the coming year, I cannot understand why our City Council and City Manager have been silent. Several residents voiced their concerns in letters and at a Mayor coffee event about lack of public engagement in April and May. Contrast this with City Administrator Forbis in Gilroy who held multiple strategic planning sessions with his City Council both to educate the new members and to get priority suggestions from Council members and City residents.

A little history for those of you becoming active in City government more recently. Back in 2019, the City formed an Engage Morgan Hill Community Advisory Group. This year-long effort concluded in June 2020.

From the City Council Staff Report July 22, 2020:

The focus of this process was both educating and engaging the community regarding what services the City provides, how City services are provided, and the funding sources/options for services as we look toward the future.

The intent was that the members of the group would take their deeper understand out into the community in preparation of a revenue ballot measure.

When the City Council decided that there was insufficient support for a ballot measure, the Advisory Group was terminated.

I am quite disappointed in this Council and Administration.

Doug Muirhead, opinionated resident since 2005
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Mid-Cycle Budget Update
June 4, 2025

Overview
• Biennial Budget Process
• Mid-Cycle Budget Update
• Community Funding
• Policy Actions to Consider
• Recommendations

Biennial Budget Process
January - February
1st Year
City Council Goal Setting
Workshop
February – April
Budget Development
April
Recommended Budget
Made Available to the Public
May
Budget Workshop
June
Public Hearing and Budget
Adoption
June – January
Monthly Budget Update
Check-In and Financial
Reporting
February
2nd Year
City Council Goal Setting
Workshop
February – June
In-depth Budget Review Process
Mid-Cycle Update (Yr. 2)
Budget Adjustments, as needed

Mid-Cycle Budget Update
FY 2024-25
• Sales Tax – $0.9 million lower
• TOT – $0.2 million lower
• Interest Income – $0.3 million higher
• Recreation – $0.6 million lower net impact
• Dispatch Operations – $150K for remodel/refresh
• Public Safety Enhancement - $24K/annual for Downtown flock cameras
• Workers’ Compensation – Additional appropriation $300K

Mid-Cycle Budget Update
FY 2024-25 (cont’d)
Budget Amendment:
• Workers’ Compensation – $300K

Mid-Cycle Budget Update
FY 2025-26
Total Budget Amendments:
• General Funds – $206K reduction in revenue; $390K
additional appropriations
• Non-General Funds - $616K increase in revenue; $1.2
million additional appropriations

Mid-Cycle Budget Update
FY 2025-26 (cont’d)
• Property tax – $0.6 million higher
• Interest Income – $0.3 million higher
• Sales tax – $1.2 million lower
• TOT – $0.3 million lower

Mid-Cycle Budget Update
FY 2025-26 (cont’d)
• SVCE Grant - $100K over two years for Environmental
Programs
• SCCDAO Grant – $100K to support SCYTF
• Enhancement of Fire Services – No additional cost to the City • Solid Waste Implementation Funds – Additional $263K to support solid waste and environmental programs

Mid-Cycle Budget Update
FY 2025-26 (cont’d)
• County Solid Waste Program – $794K lower from County
funding
• CIP Fund - $50K for PW Inspectors vehicle
• SCVE CIP Grant - $1.0 million grant to fund $1.5 million aquatics energy efficiency project
• Well Destruction - $160K to comply with State requirements

Updated General Fund Forecast
10 16%
55%
41%
33%
26%
20%
16%
13%
0%
10%
20%
30%
40%
50%
60%
Actual Amended Amended Forecast Forecast Forecast Forecast 23-24 24-25 25-26 26-27 27-28 28-29 29-30
Fund Balance Minimum Level 15% of Revenues Fund Balance Goal 25% of Revenues GF Forecast at Goal Setting Mid-Cycle Budget + SOLAR + 2% COLA

Community Funding

Mid-Cycle Budget Update
Community Funding
• 20 applications from 15 organizations
• Total funding requested: $392,122 ($180,000 budgeted) • Funding options:
• Option 1 – Long term events and recently supported
events, additional $111K needed
• Option 2 – Long term events only, additional $44K needed • Option 3 – Funding to meet budget
• Option 4 – Full funding, additional $162K needed
• Option 5 – Fund specific requests as designated by the Council

Next Steps

Next Steps
• Critical trends continue to shape fiscal outlook and demand strategic attention:
o Increased economic uncertainty
o Structural budget imbalance
o Limited revenue tools compared to peers
• To maintain current service levels and preserve a sufficient General Fund reserve, an additional annual revenue stream of approximately $4 million is needed

Next Steps (cont’d)
• Without this additional revenue, service reductions will be unavoidable
• Staff recommends City Council direction to continue
Community Engagement efforts focused on service
prioritization and/or exploring a Revenue Enhancement
measure

Tax Revenue Per Capita
FY 2023-24
$-
$500
$1,000
$1,500
$2,000
$2,500
*Property tax amount includes Santa Clara County Central Fire District FY24-25

Why are we the lowest?!?!
Additional local taxes:
• Utility User Tax
o Gilroy, San Jose, Cupertino, Sunnyvale, Los Altos,
Mountain View, and Palo Alto
• Sales Tax
o San Jose, Campbell, Milpitas, and Los Gatos
• Low Property Tax (Prop 13 Base Year)

Utility User Tax (UUT)
• General Tax, 50% + 1 majority
approval
• Potential Rate: 5%, Phase-In
• About 150 cities in CA have UUT
• Projected additional annual
revenue: $5.2 million
City Tax Rate Revenue
Sunnyvale 2.0% $10.8M
Cupertino 2.4% $3.9M
Mountain View 3.0% $7.6M
Los Altos 3.5% $3.2M
Gilroy 5.0% $6.6M
Palo Alto 5.0% $19.0M
San Jose 5.0% $152.1M

Transaction and Use Tax (TUT)
• General Tax, 50% + 1 majority
approval
• High volatility, economy dependent
• Rate: 0.25%
• Projected additional annual
revenue: $2.9 million
City Add’l Rate Revenue
Campbell 0.75% $10.5M
Los Gatos 0.125% $0.8M
Milpitas 0.25% $7.0M
San Jose 0.25% $38.0M

Business License Tax
• General Tax, 50% + 1 majority approval
• Projected additional annual revenue: depending on structure • 100% increase from existing structure would only raise additional $200K/year

Recent Tax Measures in the County
2020
• Santa Clara – TOT
o Raised rate from 9.5% to 13.5%, expect to raise $7 million 2022
• Santa Clara – Business License Tax
o Raising $6 million
• Los Gatos – Business License Tax
o Raising $1.1 million
• Palo Alto – Business License Tax
o Raising $9.6 million

Recent Tax Measures in the County (cont’d)
2024
• Santa Clara – Infrastructure Bond
o $19 per $100K AV, issuance of $400 million bond
• Mountain View – Property Transfer Tax
o $15 per $1,000 for those >$6 million, expect to raise $9.6 million • Milpitas – Sales Tax Renewal
o Renew ¼ cent (2020) for 8 years, expect to provide $7 million • Campbell – Sales Tax Increase
o Additional ½ cent, expect to raise $7 million
o Total 0.75%

General Fund Forecast with TUT
23 55%
41%
33%
26%
20%
16%
13%
28%
0%
10%
20%
30%
40%
50%
60%
Actual Amended Amended Forecast Forecast Forecast Forecast 23-24 24-25 25-26 26-27 27-28 28-29 29-30
Fund Balance Minimum Level 15% of Revenues Fund Balance Goal 25% of Revenues Mid-Cycle Budget + SOLAR + 2% COLA Mid-Cycle Budget + 1/4c Sales Tax + SOLAR + 2% COLA

General Fund Forecast with UUT*
24 55%
41%
33%
26%
20%
16%
13%
30%
0%
10%
20%
30%
40%
50%
60%
Actual Amended Amended Forecast Forecast Forecast Forecast 23-24 24-25 25-26 26-27 27-28 28-29 29-30
Fund Balance Minimum Level 15% of Revenues Fund Balance Goal 25% of Revenues Mid-Cycle Budget + SOLAR + 2% COLA Mid-Cycle Budget + 5% UUT + SOLAR + 2% COLA * 3-Year Phase-In

Recommendations

Recommendations

1. Adopt resolution amending the adopted FY 2024-25 and FY 2025-26 budgets

2. Approve the FY 2025-26 Community Funding

3. Authorize the City Manager to further negotiate and enter into the related agreements with the County for Animal
Sheltering Services and Emergency Medical Dispatch
Services

Recommendations (cont’d)

4. Amend the City’s Fiscal Policy A.9 to discontinue the allocation of GF Budget Savings to the OPEB Section 115 Trust

5. Delegate the authority to the City Manager to renew
software licenses if they are included in the Adopted
Budget

6. Direct staff to continue Community Engagement efforts on service prioritization and/or a Revenue Enhancement
Measure

Questions?

15 CITY COUNCIL STAFF REPORT
MEETING DATE: June 4, 2025
PREPARED BY:

Christina Turner, City Manager
APPROVED BY: City Manager

PROVIDE DIRECTION TO STAFF ON PROPOSED FUTURE COUNCIL

INITIATED AGENDA ITEM

RECOMMENDATION(S)
Determine if the majority of the City Council wants the following item agendized at a future meeting for discussion:

Create a policy on the regularity of City Council meetings.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Supporting our Youth, Seniors, and Entire Community
Fostering a Positive Organizational Culture
Preserving and Cultivating Public Trust
2024-2025 Strategic Priorities
Community Engagement
REPORT NARRATIVE:

Section 4.2 of City Council Policy 97-01 (Attachment 1) allows members of the City Council to request items be added to an upcoming City Council agenda by requesting an item during the “Future Council Initiated Agenda Items” section of the agenda. A City Council report will then be placed on an upcoming agenda for Council discussion and consideration.

Below is a brief description of the item proposed on May 21, 2025, for Council consideration.

Create a policy on the regularity of City Council meetings (requested by Council Member Martinez Beltran, Attachment 2)
In recent months, certain City Council meetings have been canceled at the discretion of the City Manager and Mayor, as deemed appropriate. Council Member Martinez Beltran raised concerns about the length of time between meetings not being conducive to conducting the City's or the public's business. City Council Policy 06-02 (Attachment 3) establishes the meeting schedule for the City Council and would be the appropriate policy to amend based on the outcome of Council action.

15 Staff is seeking direction on whether the City Council would like this item agendized for a formal discussion.

The estimated staff time to prepare a full City Council Staff Report on this topic is approximately 2 hours.

COMMUNITY ENGAGEMENT:

This report seeks direction from the City Council on whether or not to further agendize this topic for Council consideration.

ALTERNATIVE ACTIONS:

Not Applicable
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

On May 21, 2025, a Council Member requested this item be brought back for Council consideration.

FISCAL AND RESOURCE IMPACT:

There is no fiscal impact associated with seeking direction from the Council on this item.

CEQA (California Environmental Quality Act):

Not a Project.

Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

CITY OF MORGAN HILL

CITY COUNCIL POLICIES AND PROCEDURES
CP-97-01
SUBJECT: RULES FOR THE CONDUCT OF CITY COUNCIL

MEETINGS, PLACEMENT OF ITEMS ON THE AGENDA,

AND MATTERS TO BE RECONSIDERED
EFFECTIVE DATE: May 7, 1997
REVISED DATE: March 15, 2023, August 23, 2023, June 19, 2024 ORIGINATING DEPARTMENT: CITY MANAGER
SECTION 1 - SCOPE

1.1 These rules shall establish the procedures for the conduct of all meetings of the City Council of the City of Morgan Hill. The purpose of these rules is to provide procedures consistent with the Ralph M. Brown Act, establish procedures which will be convenient for the public, be fair to all members of the City Council, and contribute to the orderly conduct of City business.

SECTION 2 - MEETINGS

2.1 Open to Public: All meetings of the City Council, whether regular or special, shall be open to the public, unless a closed session is scheduled as authorized by law.

2.2 Regular Meetings: The City Council shall conduct its regular meetings at the time and place established by ordinance, if specified in the ordinance or resolution.

2.3 Review Status of Agenda at 9:00 p.m.: The City Council may review the agenda at 9:00 p.m. to determine if it will be able to conclude its business by 10:00 p.m. If, at 10:00 p.m., the City Council has not concluded its business, before continuing the meeting it shall review and discussthe status of the remaining agenda items and determine by majority vote whether to continue any remaining items to a future regular or special meeting, adjourn the meeting to another date and time, or extend the meeting beyond 10:00 p.m. as needed. The meeting may be extended beyond 10:00 p.m. one time. Additional extensions of time will be at the Mayor’s discretion.

2.4 Special Meetings/Workshops: A special meeting and/or workshop may be called at any time by the Mayor or Presiding Officer of the City Council or by three members of the City Council. Written notice of any such meeting must specify the purpose of the meeting.

Notice of the meeting must be made in accordance with the law.

2.5 Closed Sessions: The City Council may hold closed sessions during a regular or special meeting, or at any time authorized by law, to consider or hear any matter which is authorized by law. At times, Closed Sessions may have to be held in an order different than presented due to the timeliness of the matter, to save the City money when an outside attorney has been retained or due to the need for extra time to discuss and deliberate an DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725

City Council Policy 97-01
Rules for the Conduct of City Council Meetings

important closed session item. Closed session items may be continued to the conclusion of the agenda.

2.6 Quorum: Three (3) members of the City Council shall constitute a quorum and shall be sufficient to transact business. If less than three Council members appear at a regular meeting, the Mayor, Mayor Pro Tempore in the absence of the Mayor, any member of the City Council, or in the absence of all Council members, the City Clerk or Deputy City Clerk shall adjourn the meeting to a stated day and hour.

2.7 Adjourned Meetings: The City Council may adjourn any regular, adjourned regular,special, or adjourned special meeting to a time and place specified in the order of adjournment and permitted by law.

SECTION 3 - POSTING NOTICE AND AGENDA

3.1 Posting of Notice and Agenda: For every regular or special meeting, the City Clerk or other authorized person, shall post a notice of the meeting specifying the time and place at which the meeting will be held and an agenda containing a brief description of all items of businessto be discussed at the meeting. The notice and agenda may be combined in a single document.
a. Posting for Regular Meetings: For any regular meeting of the City Council, the notice and agenda shall be posted no later than seventy-two (72) hours prior to the time set for the meeting consistent with all Brown Act requirements. b. Posting for Special Meetings: For any special meetings of the City Council, the notice and agenda shall be posted no later than twenty-four (24) hours prior to the time set for the meeting consistent with all Brown Act requirements.

3.2 Location of Posting: The notice and agenda shall be posted on the City’s website and in a place to which the public has unrestricted access during at least normal business hours and where the notice and agenda are not likely to be removed or obscured by other posted materials.

3.3 Availability of the Agenda to the Public: The agenda for any regular or special meeting shall be made available to the public as soon as is practical after delivery to the members of the City Council.

SECTION 4 - AGENDA CONTENTS

4.1 Description of Matters: All items of business to be discussed at a meeting of the City Council shall be briefly described on the agenda. The description of the item and the proposed action to be considered should be set forth as clearly as practical so that members of the public will know the nature of the action under review and consideration.

4.2 Placement of items on the agenda: The Mayor, City Manager, or City Attorney may place items on the agenda. Members of the City Council may request items to be added to an upcoming City Council agenda by requesting an item during the "Future Council Initiated Agenda Items" Section of the agenda. When a Future Council Initiated Agenda Item is requested, the Council Member making the request will send the City Manager a brief DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725

City Council Policy 97-01
Rules for the Conduct of City Council Meetings

summary outlining the request and any relevant background. If the requested item is not included in the current Strategic Priorities Workplan, the team will bring forward the item at a future Council Meeting within 30-45 days of the request via a brief staff report, including the brief summary provided by the requesting Council Member. At that meeting, the City Council will review the request and determine if the majority of the City Council wants the items agendized at a future meeting for discussion.

4.3 Council shall not act or take a position on: Matters outside of the Morgan Hill City Council's subject matter jurisdiction, including foreign or international events. Appropriate subject matter jurisdiction includes agenda items directly related to Morgan Hill business, as well as County/regional items having a direct impact on the City (i.e. countywide emergency services or transportation).

4.4 Limitation to Act on Only Items on the Agenda: No action shall be taken by the City Council on any item not on the posted agenda, subject only to the exceptions listed below:
a. Upon a majority determination that an "emergency situation" (as defined by State Law) exists; and
b. Upon a determination by a 4/5 vote of the City Council that there is a need to take immediate action and that the need to take the action came to the attention of City officials subsequent to posting of the agenda.

4.5 Change in Order of Business: The Mayor or Presiding Officer may decide to take matters listed on the agenda out of the prescribed order unless a majority of members present object to this variation.

4.6 City Council Reports: On an alternating basis, at each Regular City Council meeting, with a time limit of three minutes, a Council Member has the opportunity to share with the Council and community any pertinent updates or information in regard to their appointments to outside agencies, upcoming events, or relevant City business. These are non-action items.

4.7 City Manager Report: These are updates on current City activities, reports on issues raised at previous Council meetings, or recognitions. These are non-action items.

4.8 City Attorney Report: These are updates on current City activities, reports on issues raised at previous Council meetings, or reportable actions of the City Council in Closed Sessions and/or current litigation. These are non-action items.

4.9 Other Reports: These are pertinent updates or information on upcoming activities or events relevant to City business with a time limit of one minute. These are non-action items.

4.10 Public Comment for items not on the agenda: This refers to those matters not scheduled on the agenda where a member of the public wants to address a matter of importance to the City Council. Since the matter is not on the agenda, no action by Council can be taken. If a member of Council so desires, the matter can be placed on the agenda of a future Council meeting for review and consideration.

4.11 Consent Calendar: These are items of a routine or generally uncontested nature. Any member of the Council or member of the public may request to have an item pulled from the DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725

City Council Policy 97-01
Rules for the Conduct of City Council Meetings

consent calendar and acted on individually by the Council. Items pulled will be discussed after action is taken on the balance of the consent calendar. The Mayor shall decide if the items are heard before or after moving on to public hearing and other business items.

4.12 Public Hearings: These are matters that are duly noticed and published in a newspaper of general circulation and where required by law, written notice is given to the affected residents who have the opportunity to speak in favor or against a matter or ask questions about the matter.

4.13 Other Business: These are other matters of City business which are not appropriately placed on the consent calendar and do not require published notices and require Council action and direction.

4.14 Future Business: These are items that members of the City Council wish to discuss to potentially take action on or have placed on future agendas.

SECTION 5. ORDER OF BUSINESS

5.1 The order of business at meetings of the City Council shall be as follows:
a. CALL TO ORDER
b. ROLL CALL ATTENDANCE
c. DECLARATION OF POSTING AGENDA
d. WORKSHOP (if needed; 5:00-6:00 p.m., or as deemed appropriate) e. CLOSED SESSION (if needed; 5:00-6:00 p.m., or as deemed appropriate) f. SILENT INVOCATION
g. PLEDGE OF ALLEGIANCE
h. PRESENTATIONS
i. PROCLAMATIONS
j. RECOGNITIONS
k. CITY COUNCIL REPORTS
l. CITY MANAGER’S REPORT
m. CITY ATTORNEY’S REPORT
n. OTHER REPORTS
o. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
p. ADOPTION OF AGENDA
q. CONSENT CALENDAR
DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725

City Council Policy 97-01
Rules for the Conduct of City Council Meetings

r. PUBLIC HEARINGS
s. OTHER BUSINESS
t. FUTURE COUNCIL INITIATED AGENDA ITEMS
u. CLOSED SESSION
v. ADJOURNMENT
SECTION 6. PUBLIC COMMENT

6.1 Public Comment: Persons present at meetings of the City Council may comment on individual items on the agenda at the time the items are scheduled to be heard. In addition, comments may be offered on items not on the agenda under that portion of the agenda. In accordance with State law, matters not scheduled on the agenda cannot be acted upon by the City Council, but items raised by the public during public comment may be referred to a future City Council agenda at the request of the Mayor or City Council.

6.2 Limitations: The public comment period may be 3 minutes for items on the agenda or items not listed on the agenda. Speakers are called in the order the speaker cards are submitted.

Project applicants or appellants will be allowed more than the designated 3 minutes in accordance with City Council Policy 03-01. Consistent with this policy, the Mayor or Presiding Officer may recall an applicant or appellant to address questions after the public comment is heard. In addition, applicants will be given time at the end of the public hearing to address any questions or comments.

The Mayor or Presiding Officer may allow speakers who wish to speak under public comment for items not on the agenda to concede a portion of their time, specifically, one speaker may concede a portion of their time to one other speaker. For all other business items, the Mayor or Presiding Officer may allow speakers more time and/or allow speakers to concede a portion of their time to a designated speaker of a group, specifically up to two speakers may concede their time to one speaker, unless a majority of the City Council objects. Speakers that wish to designate a group speaker shall notify the City Clerk before discussion on the item begins. Additionally, any speaker that concedes their time must be present at that City Council meeting. Speaker who would like to share documents or presentations may do so by submitting said document to the City Clerk by noon on the day of the City Council Meeting. Speaker may not share videos or presentations with videos embedded within them.

6.3 Procedure: To address the City Council, each speaker is requested to fill out a Speaker Card and turn it in to the City Clerk before discussion on the agenda item begins. The speaker is requested to provide their name, contact information, and the subject(s) upon which the speaker wishes to address the City Council. Speakers who do not wish to provide their name should provide an alternative designation so that they can be called to speak by the City Clerk.

Public comment may be provided in writing for items on the agenda, as well as for items not on the agenda. Public comment in writing may be submitted via email to [email protected] or by mail to the City Clerk at 17575 Peak Avenue, DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725

City Council Policy 97-01
Rules for the Conduct of City Council Meetings

Morgan Hill, CA 95037. Please email your comments to the City Clerk no later than 3:00 p.m. on Tuesday (the day before the City Council meeting) for your comments to be submitted to the members of the City Council with sufficient time to review the comments.

You may continue to provide written comments up to noon on Wednesday (the day of the meeting although Council Members may not have sufficient time to review them. Public comments submitted to the City Clerk after noon the day of the meeting will be provided to the City Council as time allows.

Written comments WILL NOT be read aloud during the City Council Meeting. Please note that written comments are posted on the City’s website, so do not include any personal information you do not want to be posted on the web.

SECTION 7. PROCEDURES FOR THE CONDUCT OF MEETINGS

7.1 Role of the Mayor/Presiding Officer:
a. The Presiding Officer of the City Council, who shall be the Mayor or in the Mayor's absence shall be the Mayor Pro Tempore, or in their absence any other designated member of the City Council, shall be responsible for maintaining the order and decorum of meetings. It shall be the duty and responsibility of the Presiding Officer to ensure that the rules of operation and decorum contained herein are observed. The Presiding Officer shall maintain control of communication between Council Members and between the Council, staff, and public.
b. Communication with Council Members:

1. Council Members should request the floor from the Presiding Officer before speaking.

2. When one member of the Council has the floor and is speaking, other Council Members shall not interrupt or otherwise disturb the speaker.

3. During both questions, when one Council Member has the floor, they are limited to 5 minutes. During discussion, the Mayor and Council Members as a whole are limited to 15 minutes. The time limit may be extended at the Mayor’s discretion.

4. With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. The Council Member being questioned may or may not respond while the floor is still held by the Council Member asking the question. The reply shall be limited to the question asked. c. The Mayor or Presiding Officer may declare that an item within the meeting will be conducted in “workshop” format, which means that the procedures described in section 7.1B do not strictly apply. This is to allow for a more open discussion without strict formalities. The Mayor or Presiding Officer may end the workshop format for the item at his/her discretion.
d. Communication with Members of the Public Addressing the Council DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725

City Council Policy 97-01
Rules for the Conduct of City Council Meetings

1. The Mayor or Presiding Officer shall open the floor for public testimony as appropriate.

2. After a witness or subject matter expert has addressed the City Council during public comment, Council members may only ask questions of witnesses or subject matter experts. Such questions should be directed to the person through the Presiding Officer unless the Presiding Officer grants the Council Member permission to directly question the person.

3. Staff members, through the City Manager, shall be a resource to the City Council to answer questions arising during discussions between Council Members and between Council Members and members of the public.

Communications in this regard shall be through the Presiding Officer.

4. Members of the public shall direct their questions and comments through the Presiding Officer.

7.2 Rules of Order: The City Council adopts no specific rules of order except those listed herein. The City Council shall refer to Rosenberg’s Rules of Order (available at https://www.cacities.org/UploadedFiles/LeagueInternet/77/77d4ee2b-c0bc-4ec2-881b42ccdbbe73c9.pdf) as a guide for the conduct of meetings. The guideline regarding not requiring seconds for governmental bodies' motions, resolutions or ordinances is not adopted as the rule in the City. The Mayor or Presiding Officer has the discretion to impose reasonable rules at any particular meeting based upon facts and circumstances found at any particular meeting. These latter rules will be followed unless objected to by a majority of the City Council members present.

7.3 Motions: The Mayor or any member of the City Council may bring a matter of business on the agenda before the Council by making a motion. Before the matter can be considered or debated it must be seconded. Once the motion has been properly made and seconded, the Presiding Officer shall open the matter for full debate offering the first opportunity to debate to the moving party and, thereafter, to any Council Member recognized by the Mayor or Presiding Officer. Debate shall be closed upon consent of a majority of the Council.

7.4 Reconsideration: Immediately after a vote on a matter, any member of the City Council may request to have his/her vote changed on a matter before the Council moves on to the next item. Such a request will be granted by the Mayor or Presiding Officer unless a majority of the Council objects.

A matter may be reconsidered by the City Council if a member on the prevailing side of the vote requests reconsideration. Such a motion may be made at a meeting where such action is taken or at a subsequent meeting of the Council, however, nothing in this policy precludes the majority of members of the City Council from requesting reconsideration of any item.

7.5 Debate:
a. The discussions and deliberations at meetings of the City Council are to secure the informed judgement of Council members on proposals submitted for decision. This DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725

City Council Policy 97-01
Rules for the Conduct of City Council Meetings

purpose is best served by the exchange of thought through discussion and debate.

Debate is regulated by these rules in order to assure every member a reasonable and equal opportunity to be heard.
b. Obtaining the Floor for Debate:

As soon as a debatable motion has been stated to the Council by the Mayor or Presiding Officer, any member of the Council has a right to discuss it after obtaining the floor. The member obtains the floor by seeking recognition from the Mayor or Presiding Officer. A member who has been recognized is entitled to be heard so long as he/she observes the rules of debate.
c. Speaking More Than Once:

To encourage the full participation of all members of the Council, no member or members shall be permitted to monopolize the discussion of the question. If a Council member has already spoken and other members wish to speak, the latter members should be recognized in preference to the member who has already spoken.

However, if no other members seek recognition, the Mayor or Presiding Officer may recognize the member who has already spoken.
d. Relevancy of Debate:

All discussion must be relevant to the motion before the City Council. A member is given the floor only for the purpose of discussing the pending question; discussion which departs is out of order. The Mayor or Presiding Officer should then direct the speaker to limit discussion to the question before the City Council.

A motion-its nature or consequences-may be attacked vigorously. But it is never permissible to attack the motives, character, or personality of a member either directly or by innuendo or implication. It is the duty of the Mayor or Presiding Officer instantly to stop any member who engages in personal attacks. It is the motion, not its proposer, that is the subject of debate. Meetings must discuss measures and ideas, not people.

Arguments, for or against a measure, should be stated as concisely as possible.

Debate must be fundamentally impersonal. All discussion is addressed to the Mayor or Presiding Officer and must never be directed to any individual. e. Mayor’s Duties During Debate:

The Mayor or Presiding Officer has the responsibility of controlling and expediting debate. A Council member who has been recognized to speak on a question has a right to the undivided attention of the Council.

It is the duty of the Mayor or Presiding Officer to keep the subject clearly before the members, to rule out irrelevant discussion, and to restate the question whenever necessary.

DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725

City Council Policy 97-01
Rules for the Conduct of City Council Meetings

SECTION 8. DECORUM

8.1 Council Members: Members of the City Council value and recognize the importance of the trust invested to them by the public to accomplish the business of the City. Council Members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the City Council.

8.2 City Employees: Members of City staff shall observe the same rules of order and decorum applicable to the City Council. City staff shall act at all times in a business and professional manner towards Council Members and members of the public.

8.3 Public: Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council.

8.4 Noise in the Chamber: Noise emanating from the audience within the Council Chamber or lobby area, which disrupts City Council meetings, shall not be permitted.

8.5 Sergeant-at-Arms: The Chief of Police, or his/her designated representative shall be exofficio Sergeant-at-Arms of the City Council.

SECTION 9. VIOLATIONS OF PROCEDURES

9.1 Nothing in these policies and procedures shall invalidate a properly noticed and acted upon action of the City Council in accordance with State Law.

This policy shall remain in effect until modified by the City Council.

APPROVED:
_______________________________

MARK TURNER, MAYOR
DocuSign Envelope ID: 634E0FF1-7DF5-41DE-BEA4-907F0EE4B725

From: Yvonne Martinez Beltran <[email protected]> Sent: Wednesday, May 28, 2025 3:38 PM
To: Christina Turner <[email protected]> Subject: Agenda request- Council Meetings
Dear City Manager,
I would like for us to create a policy on the regularity of our City Council Meetings. We have had council meetings cancelled for 6 weeks, twice in the past year. While having time free up and time off is always appreciated, it is not conducive to conducting City or the Public's Business.

I am requesting the agenda item be added promptly to the June 4th meeting.

In Community,
Yvonne Martínez Beltrán
Mayor Pro Tem
City of Morgan Hill

CITY OF MORGAN HILL

CITY COUNCIL POLICIES AND PROCEDURES
CP-06-02
SUBJECT: CITY COUNCIL MEETING SCHEDULE
EFFECTIVE DATE: April 1, 2023
ORIGINATING DEPT: City Clerk
The City Council has ordained that regular meetings are to be held on the first, third, and fourth Wednesdays of every month at 6:00 p.m. In the event of a legal holiday occurring on a regular City Council meeting day, the meeting(s) will be canceled. Should the Mayor and City Manager determine that the third meeting of the month is not necessary, they shall have the authority to cancel the meeting.

The City Council desires to take official legislative recesses, at various times, to accommodate community and civic commitments, vacations, and the City’s operations schedule. As such, the following meeting schedule will apply for the months of January, July, September, October, November and December of every year:
 For the month of January, should the City furlough its employees the last week in December, the first meeting in January shall be canceled.
 The Council will hold its annual Goal Setting retreat the first Friday and Saturday of February.  The Council will hold its annual Budget Workshop during the month of May.  For the month of July, all meetings are to be canceled for summer recess.  For the months of September and October, regular meetings will be held on the first, third, and fourth Wednesdays, beginning at 6:00 p.m.; unless the meeting date falls on Rosh Hashanah or Yom Kippur. In which case, said meeting will be canceled.
 For the month of November, regular meetings will be held on the first, third, and fourth Wednesdays, beginning at 6:00 p.m.; unless the Wednesday meeting date falls the day before the Thanksgiving Holiday. In which case, said meeting will be canceled.
 For the month of December, regular meetings will be held on the first, third, and fourth Wednesdays, beginning at 6:00 p.m.; unless the Wednesday meeting date(s) fall on the Christmas Holiday and/or during the Holiday furlough. In which case, said meeting(s) will be canceled.

The City Council shall have the ability to adjust and/or add other meeting dates, as deemed appropriate.

This policy shall remain in effect until modified by the City Council respectively.

APPROVED:
__________________________________
MARK TURNER, Mayor
DocuSign Envelope ID: 544A56F9-D8BB-452F-856E-07F5FC45A241

From: D. Muirhead
To: CC Public Comment
Subject: [EXTERNAL] comment City Council June 4 #15 Council meeting regularity Date: Wednesday, June 4, 2025 9:19:35 AM
Hello Morgan Hill City Council,
A comment for your meeting June 04 2025
Item #15: Regularity of City Council meetings
Before you discuss frequency and content of City Council meetings, I would like each Council member to state their position on whether a Council meeting is just YOUR business meeting or is OUR opportunity to participate in OUR governance.

If you select "business meeting", then lack of predictable/regular meetings is not an issue. The City Administration can continue to publish agenda packets using the minimum Brown Act 72-hour schedule as a ceiling rather than a floor, continue to keep the rolling forecast of when agenda items will be presented not available to the public, and cancel meetings at the discretion of the City Manager and Mayor as they deem appropriate.

On the other hand, if you see Council meetings as opportunities for our residents to participate in our governance, then you will support regular engagement, visibility of proposed future topics, and adequate time to read, research, reflect and respond for issues being presented.

If staff is unable to produce content for a meeting, consider using the time to have study sessions or other topical discussions.

Thank you for your consideration, Doug Muirhead, Morgan Hill WARNING: This message is from an external user. Confidential information such as social security numbers, credit card numbers, bank routing numbers, wire transfer information and other personally identifiable information should not be transmitted to this user. For question, please contact the Morgan Hill IT Department by opening a new helpdesk request online or call 408-909-0055.

From: Christina Turner
To: Michelle Bigelow
Subject: Wednesday, June 4, 2025 City Council Meeting Questions Supplement for Item 15 - PROVIDE DIRECTION TO STAFF ON PROPOSED FUTURE COUNCIL

INITIATED AGENDA ITEM
Date: Wednesday, June 4, 2025
Question: What is the protocol for cancellation of a meeting? Response: The City Council meeting schedule is adopted annually by resolution. A scheduled meeting can be canceled by the Mayor, City Manager, or a majority of the City Council.

Cancellations typically occur when there are no pressing agenda items or due to holidays or other conflicts.

Question: How many items need to be on the agenda?
Response: There is no set minimum number of agenda items required to hold a meeting. However, staff generally aim to ensure there is enough business to warrant the time and cost of convening the meeting. A light agenda may still be appropriate if the items are time-sensitive or required by law.

Question: What is the cost of a regular meeting?
Response: While exact figures can vary, a typical regular Council meeting costs an estimated $3,500 to $5,000, accounting for:
• Staff time to prepare, review, and present reports (City Manager’s Office, City Clerk’s Office, City Attorney, Finance, Department Directors, etc.) • Meeting setup and breakdown (A/V and facilities)
• Administrative support before, during, and after the meeting When staff, including Department Directors, the City Attorney, and the City Manager, are preparing for meetings, they are often pulled away from other important operational or strategic work. The workload includes prepping reports, reviewing materials for legal and budget compliance, public noticing, and more.

Question: What is the cost for additional police or EMS presence? Response: The presence of public safety personnel at Council meetings is not always required.

However, when requested or deemed necessary, the estimated cost for an officer is approximately $200 to $300 per hour, depending on the staffing level, plus overtime, if applicable. EMS costs are uncommon unless a special event is involved.

Question: What city staff gets paid additional compensation to attend the meeting? Response: Non-exempt teammates receive overtime or comp time if the meeting extends beyond their regular shift. This typically includes:
• A/V teammates
• Deputy City Clerk
• Planners, Engineers
Exempt employees (Managers and Directors) do not receive additional pay for attending meetings outside regular work hours.

Question: How many hours does it take for staff to set up meetings? Response: Setting up for a Council meeting takes a minimum of 10 hours. Typically, the workload is spread across multiple teammates as follows:
• 2–4 hours for A/V, tech checks, and facility setup
• 6–10+ hours for agenda compilation
• 3-10+ hours per staff report for budget compliance, legal review, completeness, and overall coordination
• Additional time for follow-up actions after the meeting o Archiving agendas
o Processing resolutions and ordinances
o Recording documents
o Minutes and more
These estimates represent a typical meeting. Special meetings, workshops, or those with controversial or complex items can require significantly more time.

From: D. Muirhead
To: CC Public Comment
Subject: [EXTERNAL] comment #2 City Council June 4 #15 Council meeting regularity Date: Wednesday, June 4, 2025 8:56:39 PM
Hello Morgan Hill City Council,
An additional comment for your meeting June 04 2025
Item #15: Regularity of City Council meetings
The Staff Report states
In recent months, certain City Council meetings have been canceled at the discretion of the City Manager and Mayor, as deemed appropriate.

Your Policy CP-06-02 only allows the Mayor and City Manager to cancel the third meeting of the month if it is not necessary.

Your Policy CP-06-02 gives the City Council the ability to adjust and/or add other meeting dates, as deemed appropriate.

Regards, DougM
WARNING: This message is from an external user. Confidential information such as social security numbers, credit card numbers, bank routing numbers, wire transfer information and other personally identifiable information should not be transmitted to this user. For question, please contact the Morgan Hill IT Department by opening a new helpdesk request online or call 408-909-0055.