Morgan Hill City Council
September 17, 2025

City Council
Special/Regular Meeting Agenda
Mark Turner - Mayor
Marilyn Librers - Mayor Pro Tem
Soraida Iwanaga - Council Member
Yvonne Martínez Beltrán - Council Member
Miriam Vega - Council Member
Wednesday, September 17, 2025
5:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chamber Building
17555 Peak Avenue, Morgan Hill, CA 95037
Morgan Hill City Council meetings are held in person with the option for the public to attend in-person or participate by teleconference/video conference. Information on how the public may observe and participate in the meeting is below.

MEETING PARTICIPATION
Morgan Hill City Council meetings are held in person. The community may attend in person or via Zoom (video/teleconference). The meetings are also live-streamed on the City’s website and Facebook page.

As a courtesy, and technology permitting, members of the public may attend online.

However, the City cannot guarantee that the public’s access to online technology will be uninterrupted, and technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue despite technical difficulties for participants using the online option.

Those wishing to participate in the meetings remotely must register in advance at https://bit.ly/CityCouncilZoomRegistration. Additionally, Zoom participants must be running the latest version or will be required to update to the latest version before being able to join the meeting remotely.

Remote participation is also available by calling (669) 900-9128 and entering webinar id: 873 3200 8380#. Dial *9 to raise your hand, and be called upon to speak for up to 3

September 17, 2025
2 minutes. Dial *6 to unmute.

PUBLIC COMMENT
Public comment may be offered verbally at the meeting or in writing before the meeting.

Public comment is limited to three minutes, but the Mayor may adjust time limits for individual or total comments while ensuring all viewpoints are heard, encouraging speakers to avoid repetition, and allowing a designated spokesperson for organized support or opposition to present longer if needed.

Those attending remotely may only offer public comment for items on the agenda in one of four categories:
• Consent Calendar
• Other Business
• Public Hearings
• Closed Session
Public comment will be heard from those attending in person first, with the submission of a speaker card. Once that is complete, we will move to those on Zoom who have their hand raised. Following public comment from Zoom, we will close the public comment period for that item.

Remote public comment for items not on the agenda will not be accepted.

Written public comment may be submitted to the City Clerk:
• In person at the City Council Meeting;
• Via email to [email protected]; or
• Hand delivered or mailed to the City Clerk at 17575 Peak Avenue, Morgan Hill, CA 95037
Please email your comments to the City Clerk no later than 3:00 p.m. on Tuesday (the day before the City Council meeting) so that your comments can be submitted to the members of the City Council with sufficient time to review them. You may continue to provide written comments up to noon on Wednesday (the day of the meeting), although Council Members may not have sufficient time to review them before the meeting.

Public comments submitted to the City Clerk after noon (12:00 p.m.) the day of the meeting will be provided to the City Council as time allows.

Written comments WILL NOT be read aloud during the City Council Meeting. Please note that written comments are posted on the City's website. It is recommended that you do not include any personal information that you do not want to be posted on the web. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications

September 17, 2025
3 will NOT be edited for redactions and will be printed/posted as submitted.

AMERICANS WITH DISABILITIES ACT (ADA)
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at (408)779-7259 or by email at [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting.

SPECIAL/REGULAR MEETING
A special meeting of the City Council is called at 5:00 p.m. for the purpose of conducting a closed session.

SPECIAL MEETING
5:00 p.m. Closed Session

CALL TO ORDER

ROLL CALL ATTENDANCE

DECLARATION OF POSTING AGENDA

CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS
Authority: Pursuant to Government Code Section 54957.6
City Negotiators: Christina Turner, City Manager; Donald Larkin, City Attorney; Michael Horta, Human Resources Director; Dat Nguyen, Finance Director, Chris Ghione, Assistant City Manager, Public Services
Employee Organization: Morgan Hill Police Officers Association; AFSCME Local 101 Morgan Hill; Community Service Officers Association; Employees Covered under Management Resolution #23-051
PUBLIC EMPLOYMENT (§ 54957)
Title: City Attorney

OPPORTUNITY FOR PUBLIC COMMENT

ADJOURN TO CLOSED SESSION

September 17, 2025
4 REGULAR MEETING
6:00 p.m.

SILENT INVOCATION

PLEDGE OF ALLEGIANCE

PROCLAMATION
Latino Heritage Month

PUBLIC COMMENT
This opportunity for public comment is for items that are not on the agenda. If you would like to make comments on an item that is on the agenda, please wait until we get to that item to offer your comments. Members of the public are entitled to address the City Council concerning any item within the Morgan Hill City Council’s subject matter jurisdiction. Public comments are limited to no more than three minutes. Except for certain specific exceptions, the City Council is prohibited from discussing or taking action on any item not appearing on the posted agenda. Public comment is intended for comments. Questions posed during public comment are not generally answered. If you have questions, please send them to the City Clerk at [email protected] to receive a response. (See additional noticing at the end of this agenda)
Public Comment Supplements

CONSENT CALENDAR
Items appearing on the Consent Calendar are considered routine and may be approved by one motion. Pursuant to City Council Policies and Procedures (CP 97-01), any member of the Council or public may request to have an item removed from the Consent Calendar for comment and action.

1. ACCEPT GRANT FUNDING IN THE AMOUNT OF $115,000 FROM THE

CALIFORNIA STATE OFFICE OF TRAFFIC SAFETY
Recommendation:

1. Authorize the City Manager to execute the Grant Agreement with the California State Office of Traffic Safety, accepting grant funds from the Traffic Records Improvement Project in the amount of $25,000;

2. Authorize the City Manager to execute an Agreement with the California State Office of Traffic Safety, accepting grant funds from the Selective Traffic Enforcement Grant Program in the amount of $90,000; and

September 17, 2025
5 3. Adopt resolution amending the FY 25-26 Budget to recognize grant revenue and appropriate $115,000 in grant fund expenditures.

2. ADOPT ORDINANCE NO. 2367, NEW SERIES, APPROVING A ZONING

AMENDMENT FOR A PLANNED DEVELOPMENT WITH MASTER PLAN
(ZA2024-0001) FOR A 5.75-ACRE SITE LOCATED AT 16695 DEWITT AVENUE (APN: 773-09-011)
Recommendation:

Waive the reading, adopt Ordinance No. 2367, New Series, and declare that said title, which appears on the agenda, shall be determined to have been read by title and further reading waived.

3. ADOPT RESOLUTION APPROVING THE CITY OF MORGAN HILL'S 2025

SANITARY SEWER MANAGEMENT PLAN (SSMP)
Recommendation:

Adopt resolution approving the Sanitary Sewer Management Plan (SSMP).

4. APPROVING THE SEPTEMBER 3, 2025 CITY COUNCIL MEETING MINUTES Recommendation:

Approve the September 3, 2025 City Council Meeting Minutes.

5. APPROVE A REIMBURSEMENT AGREEMENT WITH EDEN HOUSING, INC.

FOR OUT-OF-TRACT UNDERGROUNDING OF OVERHEAD UTILITIES
SOUTH OF THE MAGNOLIAS PROJECT (17965 MONTEREY ROAD)
Recommendation:

1. Approve a Reimbursement Agreement with Eden Housing, Inc. for The Magnolias Project; and

2. Authorize the City Manager to execute the Reimbursement Agreement.

6. APPROVE SETTLEMENT AGREEMENT WITH HIGH STREET NO. CAL.

DEVELOPMENT, INC. (TRAMMEL CROW RESIDENTIAL) REGARDING

BUILDER'S REMEDY PROJECT AT COCHRANE ROAD AND DE PAUL
DRIVE (APNs 728-31-017, -019)
Recommendation:

Authorize the City Manager to execute a settlement agreement with High Street No. Cal. Development, Inc. to allow the developer to apply for a modified Builder's Remedy project.

WORKSHOP

7. FISCAL SUSTAINABILITY UPDATE

September 17, 2025
6 Recommendation:

1. Review and reaffirm budget principles; and

2. Provide direction to continue considering options for additional revenue, such as a local tax measure, alongside continued efforts to strengthen our Economic Development strategies; and

3. Receive direction from Council regarding specific programs to review or further evaluate.

FUTURE COUNCIL INITIATED AGENDA ITEMS
Note: in accordance with Government Code Section 54954.2(a), there shall be no discussion, debate and/or action taken on any request other than providing direction to staff to place the matter of business on a future agenda.

ADJOURNMENT

September 17, 2025
7 NOTICE
Any documents produced by the City and distributed to the majority of the City Council less than 72 hours prior to an open meeting, will be made available for public inspection at the City Clerk’s Counter at City Hall located at 17575 Peak Avenue, Morgan Hill, CA, 95037 and at the Morgan Hill Public Library located at 660 West Main Avenue, Morgan Hill, California, 95037 during normal business hours. (Pursuant to Government Code 54957.5)

PUBLIC COMMENT
Members of the Public are entitled to directly address the City Council concerning any item described in the notice of this meeting during consideration of that item. If you wish to address the Council on any item on this agenda, please complete a speaker request card located in the foyer of the Council Chambers and deliver it to the Minutes Clerk before the City Council discussion on the item. You are not required to give your name on the speaker card to speak to the Council, but it is very helpful. When you are called, proceed to the podium, and the Mayor will recognize you. If you wish to address the City Council on any other item of interest to the public, you may do so during the public comment portion of the meeting following the same procedure described above. Please limit your comments to three (3) minutes or less.

Please submit written correspondence to the Minutes Clerk, who will distribute correspondence to the City Council.

Persons interested in proposing an item for the City Council agenda should contact a member of the City Council who may request an item on the agenda for a future City Council meeting. Council discussion or action may not be taken until your item appears on an agenda. This procedure is in compliance with the California Public Meeting Law (Brown Act) Government Code §54950.

City Council Policies and Procedures (CP 03-01) outlines the procedure for the conduct of public hearings.

Notice is given, pursuant to Government Code Section 65009, that any challenge of Public Hearing Agenda items in court, may be limited to raising only those issues raised by you or on your behalf at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to the Public Hearing on these matters.

The time within which judicial review must be sought of the action by the City Council, which acted upon any matter appearing on this agenda is governed by the provisions of Section 1094.6 of the California Code of Civil Procedure.

For a copy of City Council Policies and Procedures CP 97-01, please contact the City Clerk’s office (408) 779-7259, (408) 779-3117 (fax) or by email [email protected].

September 17, 2025
8

CITY COUNCIL STAFF REPORT
MEETING DATE: September 17, 2025
PREPARED BY:

APPROVED BY: City Manager

PUBLIC COMMENT SUPPLEMENTS

RECOMMENDATION(S)

1. Each action begins with a verb ( Adopt, Approve, Direct, Accept, etc)

2. Only ONE action per number

3. Number each action ONLY when more than ONE action is recommended

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety
Protecting the Environment and Preserving Open Space and Agricultural Land Maintaining and Enhancing Infrastructure
Supporting our Youth, Seniors, and Entire Community
Fostering a Positive Organizational Culture
Preserving and Cultivating Public Trust
Preserving our Community History
Enhancing Diversity and Inclusiveness
Advocating for Local, Regional, and State Legislative Initiatives 2024-2025 Strategic Priorities
Fiscal Sustainability
Affordable Housing and Homelessness
Community Engagement
Economic Development and Tourism
Healthy Community
Guiding Documents
Bikeways, Trails, and Recreation Master Plan
Climate Action Plan
Communications, Outreach, and Engagement Plan
Economic Blueprint
Fire Services Standards of Coverage
GIS Strategic Plan
Morgan Hill 2035 General Plan
Public Safety Master Plan
Storm Drain Master Plan

Vision Zero
Water System Master Plan
Wastewater System Master Plan
REPORT NARRATIVE:

POLICY CONSIDERATIONS:

If there are City Council Policy considerations enter them here. If none – delete this section.

At a minimum, the following items must be included. Please feel free to add helpful and/or relevant information not already covered below:

1. Explain the purpose of the Project, Policy, Program, Initiative, etc.

2. Describe what is being proposed (who, what, when, where, why, how & how much)

3. If the Council is required to make certain findings, set forth those findings and the factual support that will allow Council to make each of those findings

4. For contracts, the following must also be included:

1. Explain Bid/Proposal/Quote process

2. Itemized list of Bids/Proposals/Quotes received

3. Rationale for selection of vendor/contractor/consultant

4. Countersigned Agreement must be attached

5. Indicate the next steps if the item is approved.

COMMUNITY ENGAGEMENT:

Choose an option and remove the othersInform/ Consult/ Involve/ Collaborate/ Empower/ Not Applicable For a “new project” staff report:
• Describe your plan for community engagement
For a “project check-in” staff report:
• Provide the community engagement actions to date
• Next steps
For a “project completion” staff report:
- Provide the community engagement actions to date
Community Engagement – indicate what steps have been or will be taken to inform, consult, involve, collaborate, and/or empower the public, including a summary of meeting dates, survey results, open houses, etc. according to the Council’s adopted Public Participation/Engagement Plan. If no community engagement has or will be done, explain why. NOTE: If no community engagement has or will take place, this must be known by the City Manager long before the staff report is routed for approval.

ALTERNATIVE ACTIONS:

Include a brief summary of each feasible alternative available for consideration and the consequences of not taking action. (It is important to include a complete list) - What feasible alternative actions can be taken
- What are the fiscal/resource impacts of the possible alternative actions - What are the impacts of the possible alternative actions If there is no alternative action – type Not Applicable PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

Describe all previous actions that have been taken on this item prior to this report by a City Commission and City Council, including fiscal year budget adoption actions.

FISCAL AND RESOURCE IMPACT:

Fiscal:

1. How much will be spent?

2. Is this item budgeted in the current fiscal year? If so, please note the following:

This item is included in the current adopted budget (FY17-18) and is part of the (Name Department) workplan and specify the source of funding including fund, department, account # and project # (if applicable).

3. If the project is not budgeted for in this fiscal year, or if you have not budgeted enough:
• Include a budget scorecard AND resolution
• Indicate that the budget scorecard and resolution are attached • Specify the source of funding, specifically fund, department, account # and project # (if applicable)

4. If there’s a request for additional revenue (e.g. Grant acceptance), include the amount and account number.

Resource:

If significant time is required of teammates, explain the extent of the impact and if the impacts will affect other projects or day to day tasks
CEQA (California Environmental Quality Act):
(Choose one and delete what does not apply) Project / Not a Project / Categorical Exemption / Statutory Exemption
Provide Categorical or Statutory Exemption justification; if a project, describe the CEQA requirements; if it is not a project, provide justification. Below are examples of types of work that qualify as “Not a Project”
As a general rule, any activity directly undertaken by the City is a project for CEQA purposes. Under the CEQA guidelines, the only activities that qualify to be listed as “Not a Project” on a staff report are:

1. Proposals for legislation to be enacted by the State Legislature.

2. Continuing administrative or maintenance activities, such as purchases for

supplies, personnel-related actions, general policy and procedure making (except where the policies and procedures may result in a change to the physical environment).

3. The submittal of proposals to a vote of the people of the state or of a particular community that does not involve a public agency sponsored initiative.

4. The creation of government funding mechanisms or other government fiscal activities, which do not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment.

5. Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

Contact the City Attorney’s office of Planning Director if you need help identifying the appropriate CEQA exemption.

1 CITY COUNCIL STAFF REPORT
MEETING DATE: September 17, 2025
PREPARED BY:

Patricia Pretell
APPROVED BY: City Manager
ACCEPT GRANT FUNDING IN THE AMOUNT OF $115,000 FROM THE

CALIFORNIA STATE OFFICE OF TRAFFIC SAFETY

RECOMMENDATION(S)

1. Authorize the City Manager to execute the Grant Agreement with the California State Office of Traffic Safety, accepting grant funds from the Traffic Records Improvement Project in the amount of $25,000;

2. Authorize the City Manager to execute an Agreement with the California State Office of Traffic Safety, accepting grant funds from the Selective Traffic Enforcement Grant Program in the amount of $90,000; and

3. Adopt resolution amending the FY 25-26 Budget to recognize grant revenue and appropriate $115,000 in grant fund expenditures.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety
Preserving and Cultivating Public Trust
Advocating for Local, Regional, and State Legislative Initiatives 2024-2025 Strategic Priorities
Fiscal Sustainability
Guiding Documents
Public Safety Master Plan
Vision Zero
REPORT NARRATIVE:

Traffic Records Improvement Project (TRIP) Grant
The Police Department has been awarded $25,000 from the California State Office of Traffic Safety (OTS) for the Traffic Records Improvement Project (TRIP). The purpose of the TRIP grant is to enhance the quality of the State’s crash and citation data through initiatives such as purchasing equipment or software for electronic crash and citation reporting, improving compatibility with State and national data systems, and enhancing the ability to analyze trends in crashes, crash outcomes, and contributing factors.

1 The grant funds will be used to purchase Urban SDK Software and supporting equipment to record and collect traffic data, which will inform the department of traffic safety concerns and high-risk locations for enforcement operations. In addition, five (5) mobile printers will be purchased for use with electronic citation devices, allowing officers to print citations in the field.

Selective Traffic Enforcement Program (STEP) Grant
The Police Department has been awarded $90,000 from OTS for the Selective Traffic Enforcement Program (STEP). The purpose of the STEP grant is to reduce injuries and fatalities in traffic collisions involving alcohol and other primary collision factors by utilizing enforcement and educational strategies to remove impaired drivers from the streets and increase public awareness of the dangers of impaired and distracted driving.

Grant funds will support staffing overtime for two (2) DUI checkpoints, fourteen (14) saturation patrols targeting impaired drivers, one (1) “Know Your Limits” campaign, seven (7) traffic enforcement operations in areas with high collision rates, and ten (10) distracted driving operations. Funding will also cover travel expenses for officers to attend approved educational programs, workshops, and conferences, enhancing their skills and promoting professional development. Additionally, the grant will fund essential DUI checkpoint supplies, including traffic cones, signage, safety lighting, reflective vests, and two (2) Lidar devices for precise speed measurement.

These grants align with the City’s Vision Zero Traffic Safety Initiative by strengthening enforcement efforts, improving roadway safety, and increasing public awareness of traffic safety issues.

The grant term begins on October 1, 2025, and ends on September 30, 2026. Grant revenues and expenditures will span biennial fiscal years.

COMMUNITY ENGAGEMENT:

Inform - This staff report serves to inform the community of the Police Department’s grant award from the California State Office of Traffic Safety STEP and TRIP Program.

ALTERNATIVE ACTIONS:

Not Applicable
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

Since 2007, the Morgan Hill Police Department (MHPD) has participated in multiple Selective Traffic Enforcement Program (STEP) grant cycles funded through the Office of Traffic Safety (OTS). The following summarizes the grant cycles and award amounts:
• 10/1/2007 to 9/30/2008 - $9,536
• 10/1/2009 to 9/30/2010 - $13,131
• 10/1/2010 to 9/30/2011 - $18,895
• 10/1/2012 to 9/30/2013 - $24,750

1 • 10/1/2013 to 9/30/2014 - $36,800
• 10/1/2018 to 9/30/2019 - $43,000
• 10/01/2023 to 09/30/2024 - $60,000
Including the most recent TRIP and STEP awards, last term, the total grant funding:
• 10/01/2024 to 09/30/2025 - $115,700.

FISCAL AND RESOURCE IMPACT:

The total amount of these grant awards is $115,000. Notification of the grants was received after the conclusion of the budget process and was not included in the adopted budget. Staff recommend a budget amendment appropriating $115,000 to recognize the grant revenue and increase the Field Patrol Division expenditure.

CEQA (California Environmental Quality Act):

Not a Project - The grant entails organizational or administrative activities of governments and will not result in direct or indirect physical changes in the environment.

8/11/2025 4:30:24 PM Page 1 of 17
State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT26051

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Morgan Hill Police Department From:

To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
Morgan Hill Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $90,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

John Kuhlen
Sergeant
[email protected]
(669) 253-8650
16200 Vineyard Boulevard
Morgan Hill, CA 95037
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Christina Turner
City Manager
[email protected]
(408) 776-7382
17575 Peak Avenue
Morgan Hill, CA 95037
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Dat Nguyen
Finance Director
[email protected]
(408) 776-7379
17575 Peak Avenue
Morgan Hill, CA 95037
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive Suite 300
Sacramento, CA 95758
(Signature) (Date) (Signature) (Date)

8/11/2025 4:30:24 PM Page 2 of 17

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $90,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$90,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $90,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

CG4EJ16FEMD8
17575 Peak Avenue
Morgan Hill
95037-4128
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

8/11/2025 4:30:24 PM Page 3 of 17
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT26051

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

The Morgan Hill Police Department (MHPD) serves a community of approximately 45,000 residents within a jurisdiction of about 12 square miles. Our community is situated between the larger jurisdictions of San Jose to the north and Gilroy to the south. It is primarily a suburban area, characterized by a mix of residential, commercial, retail developments, and actively cultivated agricultural land. While we have a concentration of high-tech and manufacturing companies, most of our residents commute daily to employment centers located both north and south of Morgan Hill. The city experiences a significant influx of vehicles during the morning and evening rush hours as commuters pass through to avoid traffic on U.S. Highway 101.

The rise in residential development in Morgan Hill and nearby areas has led to increased traffic congestion during peak morning and afternoon commute hours. U.S. Highway 101 runs through Morgan Hill and experiences heavy traffic, particularly in the northbound direction between 5:00 AM and 9:00 AM and in the southbound direction between 2:00 and 6:00 pm. Many commuters from outside Morgan Hill utilize two of our northbound/southbound arterial streets—Monterey Road and Butterfield Boulevard—to bypass U.S. 101.

The recent Hale Road extension has provided an additional northbound/southbound arterial roadway and has further encouraged drivers to avoid the freeway in favor of city streets. Additionally, navigation apps often direct commuters to these arterial and surface streets to circumvent freeway congestion, contributing to increased traffic and crashes on our roads.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

In analyzing crash data, Morgan Hill reported a total of 208 vehicle crashes. The leading causes of these crashes included unsafe speed, traffic signal/sign violations, improper turning, and driving under the influence. Out of the 208 crashes, 91 involved injuries, resulting in a total of 125 victims. Notably, 37 crashes, or 18%, were linked to driving under the influence, while speeding violations accounted for 36 crashes, representing 17% of our total. Improper turning contributed to 18% of crashes, and failure to obey traffic signals or signs resulted in 23 crashes, or 11%. In 2024, Morgan Hill PD recorded three fatal crashes, resulting in four victims; two of these fatalities were associated with impaired drivers under the influence of alcohol and/or drugs, while the third was due to excessive speed in poor weather conditions. In total, 134 crashes, or 64%, were attributed to these primary crash factors.

To reduce the number of vehicle crash victims, the MHPD has prioritized directed enforcement and education. In 2024, the police department issued 2,143 citations, 1,640 of which were for moving/hazardous violations. Our traffic index—calculated as moving violations plus DUI arrests and injury crashes—has increased from 8.4 in 2022 to 16.3 in 2023, and it reached 21 in 2024. In addition to traffic enforcement, MHPD is dedicated to identifying and removing impaired drivers from our roadways. In 2024, MHPD arrested a notable number of drivers for driving under the influence.

Define the target population the grant intends to serve and how they are affected by the problem(s).

Our commitment to creating safer roadways aims to further improve our traffic index. By focusing on impaired drivers, speeding motorists, and those failing to adhere to traffic signals and signs, MHPD is determined to enhance road safety for the community. In partnership with the Office of Traffic Safety (OTS), the MHPD can provide more robust enforcement targeting primary crash factors and impaired drivers. We are confident that this targeted enforcement will encourage safer driving behavior and lead to a reduction in injury crashes. This grant seeks to benefit not only our community members but also the visitors who are drawn to the amenities our city has to offer.

2. PERFORMANCE MEASURES

8/11/2025 4:30:24 PM Page 4 of 17
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 8. Conduct DUI Saturation Patrol operation(s). 14

9. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
7

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10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
10 11. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 12. Conduct Know Your Limit campaigns with an effort to reach members of the community.
1 13. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 Conduct all training needed to implement the program, in the first quarter.  Purchase all grant related supplies and materials to implement the program, in the first quarter.  Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
 News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related

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activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
 Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs.  Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
 For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

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5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT26051

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164AL-26 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$55,000.00
402PT-26 20.600 State and Community Highway
Safety
$20,000.00
405e DDL-26 20.616 Distracted Driving Laws $15,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-26 $13,500.00 2 $27,000.00
DUI Saturation Patrols 164AL-26 $1,750.00 14 $24,500.00 Know Your Limit 164AL-26 $1,325.00 1 $1,325.00
Traffic Enforcement 402PT-26 $1,750.00 7 $12,250.00
Distracted Driving Enforcement 405e DDL26$1,500.00 10 $15,000.00 Category Sub-Total $80,075.00
B. TRAVEL EXPENSES
In State Travel 402PT-26 $2,750.00 1 $2,750.00
$0.00
Category Sub-Total $2,750.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-26 $2,175.00 1 $2,175.00
Lidar Device 402PT-26 $2,500.00 2 $5,000.00
Category Sub-Total $7,175.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $90,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT26051

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Know Your Limit - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel.

Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

Lidar Device - Light detection and ranging device used to measure the speed of motor vehicles. This device will be used for speed enforcement. Costs may include lidar devices, batteries, tax, and shipping.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from the CHP Cannabis Tax Fund Grant Program activities and maintained under separate accounting/tracking/other codes (example: the same DUI checkpoint may not be funded by both the CHP and the OTS).

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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
 The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
 Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT26051

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the

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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or

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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and

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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
TR26008

1. GRANT TITLE
Predictive Data to Enhance Enforcement Efforts

2. NAME OF AGENCY 3. Grant Period
Morgan Hill Police Department From:

To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
Morgan Hill Police Department

5. GRANT DESCRIPTION
Local agencies need timely, accurate, complete, uniform, integrated, and accessible traffic records to identify and prioritize traffic safety issues, to choose appropriate safety countermeasures and evaluate their effectiveness. This project will utilize analytical data to develop an ongoing traffic enforcement plan that will assist the traffic team in identifying areas for PCF enforcement. Enhancing the ability to analyze trends in crashes, crash outcomes, and contributing factors will assist the department in reducing crashes, fatalities, and injuries. The department will enhance their partnership with city engineers to develop and improve traffic and road management conditions in order to increase public safety. The analytical traffic data program will improve timeliness of citation and crash data, the completeness of the data to inform efforts, and the accessibility of the citation and crash data for the local jurisdictions.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $25,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

John Kuhlen
Sergeant
[email protected]
(669) 253-8650
16200 Vineyard Boulevard
Morgan Hill, CA 95037
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Christina Turner
City Manager
[email protected]
(408) 776-7382
17575 Peak Avenue
Morgan Hill, CA 95037
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Dat Nguyen
Finance Director
[email protected]
(408) 776-7379
17575 Peak Avenue
Morgan Hill, CA 95037
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive Suite 300
Sacramento, CA 95758
(Signature) (Date) (Signature) (Date)

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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $25,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$25,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $25,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

CG4EJ16FEMD8
17575 Peak Avenue
Morgan Hill
95037-4128
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
TR26008

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

Morgan Hill Police Department (MHPD) serves a community of approximately 45,000 residents with a jurisdiction of approximately 12 square miles. Our community is between the two larger jurisdictions of San Jose to the north and Gilroy to the south. We are primarily a suburban community that is unique in that we have residential, commercial and retail development as well as agricultural land that is actively cultivated.

We have a concentration of high tech and manufacturing companies, but a majority of our residents travel daily to employment centers to the north and south of Morgan Hill. Morgan Hill sees a massive influx in vehicles during the morning and evening commute due to vehicles passing through our city to avoid the U.S. 101 traffic.

The increase in residential development in our jurisdiction, as well as other nearby jurisdictions, has significantly impacted traffic during the peak morning and afternoon commute hours. US Highway 101 runs through Morgan Hill and is significantly impacted by this increased volume of vehicular traffic in the northbound direction between 0500-0900 hours and the southbound direction between 1400-1800 hours. To avoid this, many commuters from outside Morgan Hill use three of our NB/SB arterial streets: Monterey Road, Butterfield Boulevard and the Hale Extension to bypass US 101.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

While reviewing the crash data, the Morgan Hill Police Department (MHPD) reported a total of 208 crashes.

The leading causes of these crashes were identified as unsafe speeds, violations of traffic signals and signs, improper turns, and driving under the influence of alcohol. Out of the 208 crashes, 91 involved injuries, resulting in a total of 125 victims. Notably, 37 crashes (or 18%) were attributed to driving under the influence, while 36 crashes were due to speeding violations, representing 17% of the total. Improper turning accounted for another 18%, and failure to obey traffic signals or signs led to 23 crashes, or 11% of all incidents.

In 2024, MHPD experienced three fatal crashes, resulting in a total of four victims. Two of these fatal crashes were linked to impaired drivers under the influence of alcohol and/or drugs, while the third was caused by excessive speed during inclement weather. In total, 134 crashes, or 64%, were related to these primary crash factors.

MHPD currently utilizes Crossroads Software for crash report writing and electronic ticketing systems. This electronic citation system has streamlined the ticket writing process significantly. However, the department is in urgent need of additional Zebra thermal mobile printers to support our traffic officers. In 2024, MHPD issued a total of 2,143 citations, with 1,640 of those being for hazardous or moving violations. Morgan Hill’s traffic safety index has improved from 8.4 in 2022 to 16.3 in 2023, and further to 21 in 2024. Acquiring these printers will be a valuable asset for the Traffic Officers of MHPD.

By addressing issues such as impaired driving, speeding, and failure to adhere to traffic signals and signs, MHPD aims to enhance road safety for our community. This grant will assist MHPD in enforcing these critical traffic factors and targeting impaired drivers. We are confident that focused enforcement of these violations will lead to corrected behaviors among drivers, ultimately enabling our community members and visitors to enjoy safer roadways.

Define the target population the grant intends to serve and how they are affected by the problem(s).

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Our department is dedicated to serving our community and delivering the quality of service they expect. The MHPD is looking to partner with Urban SDK, a geospatial data analytics platform that helps state and local governments manage infrastructure operations, planning and development, and enforcement. This partnership will ensure that the MHPD provides an unbiased and equitable approach to traffic enforcement and engineering.

The MHPD is committed to addressing the issues that lead to injury crashes within our jurisdiction. Further, MHPD will utilize crash data and analytics to identify the primary factors contributing to crashes and the high-frequency locations where injury incidents are occurring. With this data, MHPD will assign Traffic Officers to conduct targeted enforcement focused on the primary crash violations in order to improve driving behavior.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. To improve the timeliness, accuracy, completeness, uniformity, accessibility, and integration of the California Traffic Records System.

B. Objectives: Target Number

1. Mobile printers to be used with electronic citation devices for traffic officers to print the citation in the field. Costs include the purchase of the printer, accessories, and associated shipping and taxes.
5 2. Purchase and implement Urban SDK. Urban SDK is a geospatial data analytics platform designed to help state and local governments manage infrastructure operations, planning, development and enforcement. It provides tools for analyzing large datasets to identify traffic or safety issues and respond to citizen complaints. 1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  Determine specific system traffic records (i.e., crash or citation) data system requirements.  Determine specific equipment requirements.
 Request vendor price quotation per host agency requirements.  Procure an electronic crash reporting system with the following functionalities:
 System licensing with installation and training vendor.  GIS based mapping.
 Segment crash diagraming tool.
 Ability to create or import crash reports.
 Ability to import and export agency RMS files.
 Ability to perform complete analysis of crash reports.  Secure database accessibility by appropriate agency personnel.  Ability to electronically transfer complete crash report to the California Highway Patrol’s Statewide Integrated Traffic Records System.
 Procure an electronic citation system with the following functionalities:
 System licensing with installation and training.
 Ability to electronically transfer and maintain the agency's citation data.  Ability to analyze of agency's citation reports.
 Secure database accessibility by appropriate agency personnel.  Ability to export complete citation reports to the local county court.

B. Phase 2 – Program Operations (Throughout Grant Year)  Select vendor for system development, implementation, and installation.  Monitor and oversee progress of system/software development.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)  Prepare and submit grant claims invoice (due January 30, April 30, July 30, and October 30).

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 Successful project completion and confirmation of successful electronic transmission of crash reports by the California Highway Patrol is required before submission of invoice claims seeking reimbursement from OTS.
 Prepare and submit quarterly performance reports (due January 30, April 30, July 30, and October 30).
 Collect and report quarterly appropriate data that supports the progress of goals and objectives.
 Provide a summary of quarterly accomplishments and explanations for objectives not completed.
 Collect, analyze, and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
TR26008

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
405c TR-26 20.616 State Traffic Safety Information
System Improvements
$25,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
Urban SDK Software 405c TR26$19,500.00 1 $19,500.00
Category Sub-Total $19,500.00
E. OTHER DIRECT COSTS
Mobile Printer 405c TR26$1,100.00 5 $5,500.00
Category Sub-Total $5,500.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $25,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
TR26008

BUDGET NARRATIVE

PERSONNEL COSTS
-

TRAVEL EXPENSES
-

CONTRACTUAL SERVICES
-

EQUIPMENT
Urban SDK Software - Traffic data collector will be used to gather data to inform the department of traffic safety concerns and locations for enforcement operations. Costs may include solar, batter, accessories, tax, and shipping.

OTHER DIRECT COSTS
Mobile Printer - Mobile printers to be used with electronic citation devices for traffic officers to print the citation in the field. Costs include the purchase of the printer, accessories, and associated shipping and taxes.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

The OTS grant funded activities must be separate from the CHP Cannabis Tax Fund Grant Program activities and maintained under separate accounting/tracking/other codes (example: the same DUI checkpoint may not be funded by both the CHP and the OTS).

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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
 The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
 Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
TR26008

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the

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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or

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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and

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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

RESOLUTION NO. 25-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MORGAN HILL APPROVING AN AMENDMENT TO THE CITY’S
FISCAL YEAR 2025-2026 BUDGET IN THE GENERAL FUND (NO.
010) OF $115,000 FROM STATE OF CALIFORNIA - OFFICE OF

TRAFFIC SAFETY (OTS) AND AUTHORIZE THE CITY MANAGER

OR HER DESIGNEE TO EXECUTE THE GRANT AGREEMENTS
WHEREAS, the City of Morgan Hill, a municipal corporation and general law city duly organized and existing under and pursuant to the Constitution and laws of the State of California (“City”), is authorized to enter into contracts and agreements for the benefit of the City; and WHEREAS, the reasons supporting the purchase described in, and that is the subject of, this Resolution are set forth in detail in that certain City Council Staff Report entitled “ACCEPT GRANT FUNDING IN THE AMOUNT OF $115,000 FROM THE CALIFORNIA STATE OFFICE OF TRAFFIC SAFETY”, submitted for City Council consideration at its meeting of September 17, 2025, submitted to the City Council by the City Manager (the “Staff Report”), the contents of which Staff Report are incorporated herein by this reference; and WHEREAS, recommended amendments are needed and proposed to the City’s previously adopted Annual Budgets for Fiscal Years 2024-2025 and 2025-2026 as set forth on Exhibit A to this Resolution, to appropriate the requisite funds to implement the actions authorized by this Resolution; and
WHEREAS, the consideration by City Council of the adoption of this Resolution has been duly noticed pursuant to applicable laws and has been placed upon the City Council Meeting Agenda on the date set forth in the Staff Report, or to such date that the City Council may have continued or deferred consideration of this Resolution, and on such date the City Council conducted a duly noticed public meeting at which meeting the City Council provided members of the public an opportunity to comment and be heard and considered any and all testimony and other evidence provided in connection with the adoption of this Resolution; and WHEREAS, the activities allowed under this Resolution do not constitute a project under the provisions of the California Environmental Quality Act of 1970; and WHEREAS, the City Council determines that adoption of this Resolution is in the public interest.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORGAN HILL DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

Section 1. Recitals. The City Council does hereby find, determine, and resolve that all of the foregoing recitals are true and correct.

Section 2. Approval and Authorization. The City Council does further resolve, order, and/or direct as follows:

City of Morgan Hill
Resolution No. 25-_____

a. That the City Manager is hereby delegated authority to and is authorized to take all other ministerial actions that may be necessary or appropriate to implement the provisions of this Resolution.
b. That the City’s previously adopted Fiscal Years 2024-2025 and 2025-2026 Budgets, as the same has been amended to date, are hereby further amended in accordance with and as reflected on Exhibit A attached hereto and incorporated herein by this reference; and
c. That the City Clerk is hereby authorized and directed to forward a copy of this Resolution to the City’s Finance Director, who is hereby authorized and directed to take all actions necessary to implement the terms of this Resolution pertaining to the Fiscal Years 2024-2025 and 2025-2026 Budgets of the City or Morgan Hill.

Section 3. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Morgan Hill at its meeting held on this 17th day of September 2025 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

DATE:

Mark Turner, MAYOR
➢ CERTIFICATION 
I, Michelle Bigelow, City Clerk of the City of Morgan Hill, California, do hereby certify that the foregoing is a true and correct copy of Resolution No. 25- , adopted by the City Council at the meeting held on September 17, 2025.

WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL.

DATE:

Michelle Bigelow, CITY CLERK

Exhibit A

2 CITY COUNCIL STAFF REPORT
MEETING DATE: September 17, 2025
PREPARED BY:

Michelle Bigelow, City Clerk
APPROVED BY: City Manager
ADOPT ORDINANCE NO. 2367, NEW SERIES, APPROVING A ZONING

AMENDMENT FOR A PLANNED DEVELOPMENT WITH MASTER PLAN
(ZA2024-0001) FOR A 5.75-ACRE SITE LOCATED AT 16695 DEWITT AVENUE (APN: 773-09-011)

RECOMMENDATION(S)
Waive the reading, adopt Ordinance No. 2367, New Series, and declare that said title, which appears on the agenda, shall be determined to have been read by title and further reading waived.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Supporting our Youth, Seniors, and Entire Community
2024-2025 Strategic Priorities
Healthy Community
Guiding Documents
Bikeways, Trails, and Recreation Master Plan
Morgan Hill 2035 General Plan
REPORT NARRATIVE:

On September 3, 2025, the City Council introduced Ordinance No. 2367, New Series, by the following roll call votes: AYES: Turner, Vega, Librers, Iwanaga; NOES: None; ABSTAIN: None; ABSENT: Martinez Beltran;
This Ordinance is for a Planed Development with Master Plan for the West Hills Community Church which creates the zoning uses allowed and standards for future development.

COMMUNITY ENGAGEMENT:

A project webpage was created on the Morgan Hill website after receipt of the preliminary application. The preliminary application and the Planned Development with associated environmental review was publicly noticed (mailed to property owners within 300 feet of the project site and a newspaper legal notice) for a minimum 10-day period,

2 and public notice site signage was posted at the property location pursuant to the Planning Division requirement. Staff received several public comments that can be accessed by clicking on Public Comments.

ALTERNATIVE ACTIONS:

Not Applicable.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
• Planning Commission approved a conditional use permit in 1989 for the church facility and subsequent approvals for the temporary modular classrooms and restroom buildings.
• Planning Commission reviewed and provided feedback on the Preliminary Application for a Planned Development with Master Plan at their regularly scheduled meeting on May 25, 2021.
• Planning Commission continued the Negative Declaration and Planned Development with Master Plan from July 8, 2025 to August 12, 2025 to allow the applicant more time to prepare for the hearing.
• Planning Commission reviewed the Negative Declaration and Planned Development with Master Plan and approved both unanimously at their regular scheduled meeting on August 12, 2025.
• City Council reviewed the Negative Declaration and Planned Development with Master Plan and approved both at their regular scheduled meeting on September 3, 2025.

FISCAL AND RESOURCE IMPACT:

None. City development review functions are cost-recovery, with fees collected from applicants to cover the cost of services. These fees have been collected.

CEQA (California Environmental Quality Act):

Project
The City of Morgan Hill, as Lead Agency, prepared an Initial Study and a Negative Declaration for the DeWitt-West Hills Community Church project in compliance with the California Environmental Quality Act, which concluded that the project would not have a substantial impact on the environment.

ORDINANCE NO. _____, New Series

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

MORGAN HILL APPROVING A ZONING AMENDMENT

FOR A PLANNED DEVELOPMENT WITH MASTER PLAN
(ZA2024-0001) FOR A 5.75-ACRE SITE LOCATED AT
16695 DEWITT AVENUE (APN: 773-09-011)

THE CITY COUNCIL OF THE CITY OF MORGAN HILL DOES ORDAIN AS FOLLOWS:

SECTION 1. The proposed amendment is consistent with the General Plan, Zoning Code, and any applicable specific plan or area plan adopted by the City Council.

The project complies with, but is not limited to, General Plan Goal CNF-6 in that the expansion of the West Hills Community Church facility will support the current and future needs of the community. It complies with the intent of the Open Space land-use designation by keeping the expansion of the facility within the current developed footprint, reducing the existing impervious surface coverage and adding more landscaping, and advances the goals of the General Plan Policy HC-3.4 and Bikeways, Trails, Parks and Recreation Master Plan in achieving a new trail connecting for the community.

SECTION 2. The proposed development is superior to the development that could occur under the standards applicable in the existing zoning district.

The proposal is superior in that it allows for investment in the site as the current zoning would not allow the remodel and expansion of the existing church facility. New development and remodels ensure the health and safety of the structures by ensuring that structures meet current building codes. The project will also update the facade of the existing workshop hall and remove temporary modular buildings and structures with new structures that have enhanced architectural features.

SECTION 3. The proposed project will provide a substantial public benefit(s) as defined in the Municipal Code. The public benefit provided shall be of sufficient value as determined by the Planning Commission to justify deviation from the standards of the zoning district that currently applies to the property.

The project incorporates a public access easement over their property to allow for the future construction of a public trail that will advance the goals of the General Plan Policy HC-3.4 and Bikeways, Trails, Parks and Recreation Master Plan in achieving a new trail connection for the community. This easement is required to be recorded within one month of the adoption of this Ordinance.

SECTION 4. The Site for the proposed development is adequate in size and shape to accommodate the proposed land uses.

The site is elevated on the west hills of Morgan Hill and tucked away from immediate neighbors. The Master Plan demonstrates adequate size and shape to accommodate the remodel and expansion of the facility to work on the proposed site. An administrative Design permit will be required for the new buildings. Future additions or modifications deemed to be in substantial conformance by the Development Services Director shall not require an amendment to this Planned Development or Master Plan.

SECTION 5. Adequate transportation facilities, infrastructure, and public services exist or will be provided to serve the proposed development.

The site access will remain with improved on-site circulation. As analyzed within the Initial Study for the project, there is adequate infrastructure and public services to serve the use expansion.

SECTION 6. The proposed development will not have a substantial adverse effect on the surrounding property and will be compatible with the existing and planned land use characteristics of the surrounding area.

An initial study and negative declaration prepared for the project analyzed the master plan development and concluded that the project would not have a substantial adverse effect on site or to surrounding properties. The site has been operating as a place of worship and assembly for over 70-years and plans to continue that use. The new structures as proposed are compatible to the surroundings.

SECTION 7. Findings required for the current approval of a zoning Map amendment can be made such as consistency with the General Plan and that the proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the city.

The project is consistent with but not limited to General Plan Goal CNF-6 and HC-3.4. An initial study was prepared for the project and concluded the project will not be detrimental to the public health and safety. The current site use is for a place of worship and assembly. The project is remodeling and expanding the existing worship center and replacing the temporary modular classroom buildings with one larger permanent structure. As the use remains the same and the total expansion is 6,466 sf and should not conflict with the public interest or convenience.

SECTION 8. The affected site is physically suitable in terms of design, location, shape, size, and other characteristics to ensure that the permitted land uses and development

will comply with the zoning code and General Plan and contribute to the health, safety, and welfare of the property, surrounding properties, and the community at large.

The site is suitable in design, location, shape, and size to accommodate the uses allowed in the planned development and master plan as the use will remain and the expansion is for 6,466 square feet on the 5.75-acre site.

SECTION 9. The request was considered by the Planning Commission at its regular meeting of August 12, 2025 where the Planning Commission recommended approval of the Zoning Amendment for a Planned Development with associated Master Plan, ZA2024-0001: DeWitt – West Hills Community Church, and the Planned Development Standards with Master Plan described in Attachment A are by this reference incorporated herein. The City Council accepts the recommendation of the Planning Commission.

THE FOREGOING ORDINANCE WAS INTRODUCED AT A REGULAR MEETING OF THE CITY COUNCIL HELD ON THE 3rd DAY OF SEPTEMBER 2025, AND WAS FINALLY ADOPTED AT A MEETING OF THE CITY COUNCIL HELD ON 17th THE DAY

OF SEPTEMBER, AND SAID ORDINANCE WAS DULY PASSED AND ADOPTED IN ACCORDANCE WITH THE LAW BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED: ATTEST:
_________________________ _______________________________ MICHELLE BIGELOW, City Clerk MARK TURNER, MAYOR

CERTIFICATE OF THE CITY CLERK

I, MICHELLE BIGELOW, CITY CLERK OF THE CITY OF MORGAN HILL, CALIFORNIA, do hereby certify that the foregoing is a true and correct copy of the Ordinance No. ____, New Series, adopted by the City Council of the City of Morgan Hill, California at their regular meeting held on the ___ day of __________, 2025.

WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL. _____________________ ___________________________________ DATE: MICHELLE BIGELOW, City Clerk

SITE
US-101

BUTTERFIELD BLVD

MONTEREY HWY
E

DUNNE AVE

DEWITT AVE

W EDMUNDSON AVE

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:57:34 AM
PA0

GENERAL

INFORMATION
MAR. 13, 2024
23041
EK/NS
JD

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC

SHEET NUMBER SHEET NAME
ISSUED FOR PD SUBMITTAL-03/13/2024

ARCHITECTURAL-PLANNING
PA0 GENERAL INFORMATION■
PA1 PERSPECTIVES■
PA2 EXISTING SITE PHOTOGRAPHS■
PA3 OVERALL EXISTING SITE PLAN■
PA4 EXISTING/DEMO SITE PLAN■
PA5 PROPOSED SITE PLAN■
PA6 PROPOSED SITE PLAN - FIRE ACCESS■
PA7 CLC - PROPOSED FLOOR PLAN■
PA8 WC - EXISTING/ DEMO & PROPOSED FLOOR PLAN■
PA9 CLC - PROPOSED ROOF PLAN■
PA10 WC - EXISTING/DEMO & PROPOSED ROOF PLAN■
PA11 CLC - PROPOSED EXTERIOR ELEVATIONS■
PA12 WC - EAST & WEST EXISTING/DEMO & PROPOSED EXTERIOR ELEVATIONS ■ PA13 WC - SOUTH & NORTH EXISTING/DEMO & PROPOSED EXTERIOR ELEVATIONS ■ PA14 STREET VIEW SECTION■

LANDSCAPE
L1 LANDSCAPE PLAN■
L2 PLANTING LEGEND AND NOTES■
L3 MATERIALS■
L4 HYDROZONE PLAN■
L5 IRRIGATION DETAILS■
CIVIL
C1.0 CONCEPTUAL SITE PLAN■
C2.0 CONCEPTUAL GRADING AND DRAINAGE PLAN■
C3.0 CONCEPTUAL UTILITY PLAN■
C4.0 CONCEPTUAL STORMWATER MANAGEMENT PLAN■
C4.1 DETAILS■

JOINT TRENCH
INT1 JOINT TRENCH INTENT TITLE SHEET■
INT2 JOINT TRENCH INTENT■

WEST HILLS

COMMUNITY CHURCH
16695 DeWitt Ave
Morgan Hill, CA. 95037
PD APPLICATION - 03.13.24

VICINITY MAP

SHEET INDEX
CIVIL
ENGINEER:

BKF ENGINEERS
1730 N FIRST ST SUITE 600
SAN JOSE, CA. 95112

REUEL CHAN, PE
P: 408-467-9163
E: [email protected]

PROPERTY
OWNER:

WEST HILL COMMUNITY CHURCH
16695 DEWITT AVE
MORGAN HILL, CA. 95037

DAVID FREDERICK
E: [email protected]
ARCHITECT: E2 ARCHITECTURE
1501 THE ALAMEDA, STE. 105
SAN JOSE, CA 95126

JEFFREY EATON, AIA
P: (408) 265-5255
E: [email protected]
DEMOLITION OF EXISTING TEMPORARY STRUCTURES, REPLACED WITH NEW TWO-STORY COMMUNITY LIFE CENTER. THIS NEW BUILDING WILL HOUSE A FELLOWSHIP HALL, MULTIPLE CLASSROOMS, A SMALL (NON-COMMERCIAL) KITCHEN, AND (1) ELEVATOR.

INTERIOR AND EXTERIOR REMODEL OF EXISTING WORSHIP CENTER. FINISHES TO MATCH EXISTING.

ASSOCIATED SITE IMPROVEMENTS; INCLUDING, PARKING, LANDSCAPE/HARDSCAPE, LIGHTING, STORMWATER CONTROL, WET UTILITIES, JOINT TRENCH, TRASH ENCLOSURE, AND FIRE PUMP.

AS PART OF THIS PLANNED DEVELOPMENT, A NEW PUBLIC TRAIL EASEMENT AGREEMENT HAS BEEN ENTERED INTO BETWEEN WHCC, CITY AND OSA.

PROJECT DESCRIPTION

EXISTING AERIAL VIEW OF SITE
PROPOSED 3D VIEW

GENERAL INFORMATION
SITE AREA: 250,470 SF
BUILDING AREA: 19,397 SF
ZONING: OPEN SPACE (OS)
APN: 773-09-011

CM / OWNER
REPRESENTATIVE:

TWELVE22 VENTURES

YVONNE SHEETS
P: (650) 575-9421
E: [email protected]

LANDSCAPE
ARCHITECT:

HMH
1570 OAKLAND ROAD
SAN JOSE, CA 95131

JUSTIN HAUSER
P: (408) 487-2200
E: [email protected]
https://hmhca.com/

GEOTECHNICAL
ENGINEER:

HARO, KASUNICH & ASSOCIATES, INC.
116 EAST LAKE AVE.

WATSONVILLE, CA 95076
P: (831) 722-4175
https://www.harokasunich.com/

JOINT TRENCH
CONSULTANT:

GIACALONE DESIGN SERVICES, INC.
8080 SANTA TERESA BLVD STE 240
GILROY, CA 95020

MARK YOUNG
P: (925) 467-1740 X 323
E: [email protected]
https://giacalonedesign.com/

PROJECT TEAM
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

CLC
WC
A
B

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:57:35 AM
PA1

PERSPECTIVES
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC

PERSPECTIVE A

PERSPECTIVE B
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

A
B
C
D
E
F
G
H I J
K
L

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:57:39 AM
PA2

EXISTING SITE

PHOTOGRAPHS
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC
NS
A
VIEW A
NS
B
VIEW B
NS
C
VIEW C
NS
1 KEY PLAN
NS
D
VIEW D
NS
E
VIEW E
NS
F
VIEW F
NS
G
VIEW G
NS
H
VIEW H
NS I
VIEW I
NS
J
VIEW J
NS
K
VIEW K
NS
L
VIEW L
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

H Y D
201 5
1 69
.
26 SET SPIKE/FLAG
201 5
2 67
.
82 SET SPIKE/FLAG
201 5
3 65
.
95 SET SPIKE/FLAG
201 5
4 75
.
61 SET SPIKE/FLAG
201 5
5 73
.
1 1

SET SPIKE/FLAG
700 0.0
.
0 P
T
P
T
51 5
5 1
0 5
0 5
510
505
5 0
0 500 500
495
490
WL
439.5

GRO DUND

OBSCURED
BY
ENSE
TREES
GR
OUND
OBS
CURE
DBY
DE
NSET
REES
DE
NSE
TRE
ES
G
RO
UN
D
O
B
S
C
U
RE
D
BY
MH 427.4
CB
426.
3 CB429.
6 C
B
5 14
.9
POO
L
S
L
ID
E
SLID
E
SLID
E
STEPS
PL 479.5'

DEWITT AVENUE
PL
3 0
3 .
3 9
'
APN:
773-09-01
1 APN: 773-09-018
APN: 773-09-028
APN: 773-09-027
APN: 773-09-005
APN: 773-09-008
APN: 773-09-009
PL
207.
97 '
APN:
773-09-012
PL 269.72'
PL
310.
58 '
LP 220'
PL 150'

AREA OF WORK

LENGTH OF PROPERTY LINE

PROPERTY LINE
PL XX.XX'

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:57:40 AM
PA3

OVERALL

EXISTING SITE
PLAN
MAR. 13, 2024
23041
Author
Checker

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC
1" = 50'-0"
1 OVERALL EXISTING SITE PLAN
PLAN
NORTH

NOTRUE RTH
LEGEND
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

H Y D
5 15
5 1
0 5
0 5
510
5 0
0 C
B
5 1
4 .9
(E) STRUCTURE TO BE

REMOVED OR DEMOLISHED

PROPERTY LINE
(E) OSA'S EASEMENT
(E) STRUCTURE TO BE

REMODELED
(E) ASPHALT TO BE REMOVED
71 STALLS

EXISTING CROSS TO REMAIN

EXISTING BUILDINGS TO BE DEMOLISHED

EXISTING BUILDING

TO BE REMODELED

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:57:41 AM
PA4

EXISTING/DEMO

SITE PLAN
MAR. 13, 2024
23041
Author
Checker

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC
LEGEND
PLAN
NORTH

NOTRUE RTH
1" = 20'-0"
1 EXISTING/ DEMO SITE PLAN

SITE TABULATION
EXISTING SITE AREA: 250,470 SF
EXISTING BUILDING AREA TO BE DEMOLISHED: 8,491 SF

PARKING TABULATION
EXISTING PARKING TOTAL: 171 STALLS
EAST LOT: 71 STALLS
WEST LOT: 100 STALLS
EXISTING PARKING TO BE DEMOLISHED (WEST LOT): 100 STALLS Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

550
540
530
520
570
560
550540
5 3
0 520

PROPOSED

CONCRETE WALKS

PROPOSED ASPHALT

PROPOSED

LANDSCAPED AREA

EXISTING BUILDING BOUNDARY

PROPOSED OSA EASEMENT

EXISTING OSA EASEMENT

RELOCATED

FIRE HYDRANT,

FDC, DDCV, PIV

EXISTING

WORSHIP CENTER

REMODEL (WC)
NEW 2 STORY 6,585 SF

COMMUNITY

LIFE CENTER
(CLC)
12,612 SF

FIRE TRUCK RADIUS

OSA EASEMENT
MIN
2 .
0'

TRANSFORMER
(N) BIOSWALE
PL 479.5'
5 3
15 12
7 9
8 (N) TRASH

ENCLOSURE
28' - 0"
25' - 2"
(N) sliding glass system
(N) sliding glass system
71 STALLS
(N) FIRE RISER
(N) FIRE PUMP

AND WATER
TANK
25'
-
1 "
32' - 7"
24' - 3"
8 (N) BIOSWALE
(E) SIDEWALK
(N) BIOSWALE

EXISTING CROSS TO REMAIN
20' - 0"

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
© 2024 E2 ARCHITECTURE
Project Number:

Date:

Sheet Title:

Client:

Drawn by:

Checked by:
5/9/2025 10:57:44 AM
PA5

PROPOSED
SITE PLAN WEST HILLS COMMUNITY CHURCH 16695 DeWitt Ave
Morgan Hill, CA. 95037
WHCC
MAR. 13, 2024
23041
JD
JE
PLAN
NORTH

NOTRUE RTH
LEGEND
1" = 20'-0"
1 PROPOSED SITE PLAN

SITE TABULATION
SITE AREA:
250,470 SF

BUILDING

COVERAGE TOTAL

SQUARE FEET PERCENTAGE OF SITE

EXISTING

PROPOSED
(E) + NEW

EXISTING

PROPOSED
(E) + NEW
12,931 SF 19,397 SF 5.2% 7.8 %
EDUCATION 8,491 SF 12,612 SF

LANDSCAPE

COVERAGE

HARDSCAPE

COVERAGE
TRASH 200 SF
WORSHIP 4,440 SF 6,585 SF
33,803 SF
197,270 SF 78.7 %
47,798 SF 13.5 %
189,741 SF 75.8 %
19 %
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

PARKING TABULATION

EXISTING
AREA

EDUCATION
(1 PER 2

EMPLOYEES)

WORSHIP
CENTER
(1 / 35 SF)
8,491 SF
3,212 SF

REQUIRED PARKING
10 EMPLOYEES =
5 STALLS
3,212 SF
35 SF
=91.7
=92 STALLS
TOTAL

PROPOSED
AREA
5,057 SF
3,212 SF

FELLOWSHIP
HALL (1 / 35 SF)
2,696 SF
2,696 SF
35 SF
=77
=77 STALLS
TOTAL: 12,696 SF 10,861 SF 174 STALLS REQUIRED

PROPOSED PARKING
138 STALLS PROVIDED
NOTE: THE WORSHIP CENTER AND FELLOWSHIP HALL WILL

NEVER BE IN USE AT THE SAME TIME

550
540
530
570
560
550540
5 3
0 520

RELOCATED

FIRE HYDRANT,

FDC, DDCV, PIV
FIRE TRUCK RADIUS MIN2
.
0'

TRANSFORMER
(N) BIOSWALE
PL 479.5'
32 24
30 34
35 5
3 15
12 7
9 8
(N) TRASH

ENCLOSURE
28' - 0"
71 STALLS
(N) FIRE RISER
(N) FIRE PUMP

AND WATER
TANK
25'
-
1 "
8 30.5'
44'
75' 44'

66.5'

16.5'
22'
69' - 9"
25' - 2" 25' - 0"
TOTAL: 149.5' TOTAL: 149'
(N) BIOSWALE

EXISTING

WORSHIP CENTER

REMODEL (WC)
NEW 2 STORY

COMMUNITY

LIFE CENTER
(CLC)
6,585 SF
12,612 SF

PROPOSED

CONCRETE WALKS

PROPOSED ASPHALT

PROPOSED

LANDSCAPED AREA
HOSE REACH < 150'

FIRE APPARATUS
ACCESS

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:57:47 AM
PA6

PROPOSED

SITE PLAN -

FIRE ACCESS
MAR. 13, 2024
23041
Author
Checker

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC
1" = 20'-0"
1 PROPOSED SITE PLAN
LEGEND
Rev. # Description Date

PA11
2 PA11
1 PA11
4 PA11
3 WORSHIP
CENTER

REMODEL
(N) sliding door system
(N) sliding door system
9' - 5" 5' - 3"
0' - 8"
6' - 0" 5' - 4" 31' - 11" 6' - 0" 4' - 0" 6' - 0" 4' - 0" 6' - 0" 4' - 1" 5' - 1" 0' - 8"
6' - 0" 5' - 7" 5' - 0"
1088 SF
ADULT

CLASSROOM
112
160 SF
LOBBY
108
448 SF

HALLWAY
109
79 SF
ELEV. RM
111
146 SF

STORAGE
113
299 SF

DISABILITY
ROOM
114
187 SF

MEN'S RR
106
15 SF

STORAGE
107
198 SF

WOMEN'S RR
105
17 SF

STORAGE
104
157 SF

KITCHEN
103
139 SF

STORAGE
102
130 SF
STAIR 2
101
2696 SF

FELLOWSHIP
HALL
100
42 SF
ELEC.
110
7' - 2" 3' - 0" 2' - 2" 30' - 4" 13' - 11"
17' - 0" 3' - 3" 6' - 6" 6' - 0" 10' - 0" 6' - 0" 7' - 11" 6' - 10" 3' - 6" 12' - 10" 6' - 0" 10' - 4" 6' - 0" 4' - 2" 3' - 6" 6' - 3" 3' - 6" 3' - 9" 3' - 6" 3' - 11" 30' - 4" 8' - 0" 1' - 6" 1' - 6"
51 SF
ELEV.
116
53 SF
STAIR 1
115
1153 SF
1ST - 3RD GRADE
211
422 SF
4TH - 5TH GRADE
213
108 SF

TRC ROOM
212
552 SF
2'S - 3'S
215
115 SF

JACK & JILL
216
481 SF

PRE-K - KINDER
217
568 SF

CLASSROOM
200
468 SF

TODDLER ROOM
201
325 SF

NURSERY
202 144 SF
LOBBY
207
59 SF

JANITORIAL
208
187 SF

MEN'S RR
205
15 SF

STORAGE
206
199 SF

WOMEN'S RR
204
16 SF

STORAGE
203
164 SF
STAIR 2
214
630 SF

HALLWAY
218
103 SF
STAIR 1
210
51 SF
ELEV.
209
9' - 5" 5' - 11" 6' - 0" 6' - 0" 31' - 11" 6' - 0" 4' - 0" 6' - 0" 4' - 0" 6' - 0" 4' - 1" 5' - 9" 6' - 0" 6' - 4" 4' - 0" 8' - 2" 6' - 0" 6' - 0" 6' - 6" 6' - 0" 10' - 0" 6' - 0" 7' - 11" 6' - 1" 6' - 0" 11' - 0" 6' - 0" 10' - 3" 6' - 0" 20' - 3" 6' - 0" 10' - 11" 6' - 0" 7' - 5" 6' - 0" 9' - 5" 14' - 2" 8' - 0" 2' - 3" 8' - 0" 2' - 3" 8' - 0" 13' - 11" 111' - 4"
56' - 7"
CLC
WC

EXISTING WALL

NEW WALL , REFER TO WALL LEGEND TYPE

EXISTING DOOR

PROPOSED WINDOW / STOREFRONT

PROPOSED DOOR

EXISTING WINDOW

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:57:51 AM
PA7
CLC -

PROPOSED

FLOOR PLAN
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC

1. EXISTING SHELL & CORE CONSTRUCTION SHOWN w/ POCHE AND OR

SCREENED

2. REFER TO FURNITURE PLAN FOR FURNITURE LAYOUT, DIMENSIONS, ETC.

3. REFER TO INTERIOR ELEVATIONS FOR ADDITIONAL DIMENSIONS

DESCRIBING PARTIAL HEIGHT WALLS, CASEWORK LAYOUT,
SPECIALTY OUTLET LOCATIONS, ETC.

4. REFER TO REFLECTED CEILING PLANS FOR SOFFITS, CEILING HEIGHTS & PLENUM BARRIER LOCATIONS.

5. REFER TO GENERAL INFORMATION AND CONSTROCTION NOTES

SHEETS FOR ADDITIONAL NOTES, LEGENDS, SYMBOLS,
ABBREVIATIONS, & SCHEDULES.

LEGEND

PLAN NOTES

KEYNOTES
1/8" = 1'-0" 1
COMMUNITY LIFE CENTER - PROPOSED FLOOR PLAN - LEVEL 1
1/8" = 1'-0" 2
COMMUNITY LIFE CENTER - PROPOSED FLOOR PLAN - LEVEL 2

KEY PLAN
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

REF.

PA12 2
PA13 4
PA12 4
PA13 2
3508 SF

SANCTUARY
125
140 SF
AV
124
163 SF
MEN'S

RESTROOM
122
194 SF

CRY ROOM
123
144 SF

STORAGE
117
257 SF

HALLWAY
118
308 SF

VESTIBULE
119
166 SF

KITCHENETTE
120
196 SF

WOMEN'S

RESTROOM
121
518 SF
STAGE
126
419 SF

GREEN ROOM
127
241 SF

STORAGE
128
53' - 9" 8' - 8"
61' - 9"
8' - 0"
28' - 9" 54' - 11" 23' - 8"
42' - 1" 65' - 2"
1' - 9" 6' - 0" 2' - 0" 6' - 0"
1' - 9" 6' - 0" 2' - 0" 6' - 0" 2' - 0" 6' - 0" 6' - 10" 5' - 9" 12' - 0" 5' - 9" 1' - 8" 3' - 0"

08.06 107' - 4"
62' - 5"
CLC
WC

EXISTING WALL

NEW WALL , REFER TO WALL LEGEND TYPE

EXISTING DOOR

PROPOSED WINDOW / STOREFRONT

PROPOSED DOOR

EXISTING WINDOW
PA12 1
PA13 3
PA12 3
PA13 1
53' - 9"
83' - 3"
25' - 0"
15' - 7"
34' - 8" 8' - 0"
41' - 6"

EXISTING WALL TO BE DEMOLISHED

EXISTING DOOR TO BE DEMOLISHED

EXISTING WINDOW TO BE DEMOLISHED

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:57:54 AM
PA8

WC - EXISTING/
DEMO &

PROPOSED

FLOOR PLAN
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC

KEYNOTES

08.06 (N) NANAWALL SYSTEM
LEGEND

PLAN NOTES
1/8" = 1'-0"
1 WORSHIP CENTER - PROPOSED FLOOR PLAN

KEY PLAN
1/8" = 1'-0"
2 WORSHIP CENTER - EXISTING/ DEMO FLOOR PLAN
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

29' - 11" 29' - 11"
59' - 9"
115' - 4"
9' - 4" 21' - 0" 59' - 0" 21' - 0" 5' - 0"

05.02 05.01
3" / 12"
3" / 12"
3" / 12"
3" / 12"
DS DS
DS DS

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:57:56 AM
PA9
CLC -

PROPOSED

ROOF PLAN
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC

KEYNOTES

05.01 (N) STANDING SEAM METAL ROOFING, SEE MATERIAL
LEGEND, TYP.

05.02 (N) TIMBER FRAME AWNING, SEE MATERIAL LEGEND, TYP.

LEGEND

DS (N) DOWNSPOUT
1/8" = 1'-0"
1 CLC PROPOSED ROOF PLAN
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

71' - 4" 4' - 9"
30' - 5"
29' - 5" 19' - 4"
57' - 9"
11' - 11" 34' - 0" 11' - 10"
10' - 2" 104' - 9"
25' - 2" 56' - 4" 21' - 9"
3" / 12" 3" / 12" 3" / 12"
3" / 12" 3" / 12"
1" / 12"
1" / 12"

02.02 02.01

21.01 05.01
3" / 12"
3" / 12"
3" / 12"
DS
DS
DS
DS
DS
DS
DS
3" / 12"
1" / 12"
1" / 12"

02.02 02.01
3" / 12"
3" / 12" 3" / 12" 3" / 12"
3" / 12" 3" / 12"

02.09 02.15 02.09

02.15 02.13 02.16

02.09 DS
DS
DS DD
DD
DS

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:57:59 AM
PA10
WC -

EXISTING/DEMO
& PROPOSED

ROOF PLAN
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC
1/8" = 1'-0"
1 WC PROPOSED ROOF PLAN

KEYNOTES

02.01 (E) STANDING SEAM METAL ROOF TO REMAIN, TYP.

02.02 (E) FASCIA & GUTTER TO REMAIN, TYP.

02.09 (E) METAL ROOF TO BE DEMOLISHED, TYP.

02.13 (E) WOOD LATTICE EQUIPMENT SCREEN TO REMAIN

02.15 (E) FASCIA & GUTTER TO BE DEMOLISHED, TYP.

02.16 (E) MECHANICAL EQUIPMENT TO REMAIN, TYP.

05.01 (N) STANDING SEAM METAL ROOFING, SEE MATERIAL
LEGEND, TYP.

21.01 (N) FASCIA & GUTTER, TYP.

LEGEND

DS (N) DOWNSPOUT
1/8" = 1'-0"
2 WC EXISTING/DEMO ROOF PLAN

DS (E) DOWNSPOUT TO REMAIN

DD (E) DOWNSPOUT TO BE DEMOLISHED
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

LEVEL 1
- CLC
0' - 0"

ROOF - CLC
26' - 0"
LEVEL 2 - CLC
14' - 0"
DABAE

21.02 08.02 16.01 08.01 21.02 C F08.03
G

21.03 LEVEL 1 - CLC
0' - 0"

ROOF - CLC
26' - 0"
LEVEL 2 - CLC
14' - 0"
ADEBA
4' - 0"
8' - 0"
7' - 0"
11' - 5"

21.02 08.06 08.02

08.01 16.01
FC

08.03 G

21.03 H
9' - 6"
LEVEL 1 - CLC
0' - 0"

ROOF - CLC
26' - 0"
LEVEL 2 - CLC
14' - 0"
DAAB
4' - 0"
8' - 0"
11' - 2"
16' - 6" 8' - 0"
34' - 2"

21.02 08.02 08.01 C
F

08.03 G
6' - 0"

16.01 LEVEL 1 - CLC
0' - 0"

ROOF - CLC
26' - 0"
LEVEL 2 - CLC
14' - 0"
ABED
4' - 0"
8' - 0"
8' - 0" 16' - 10"
34' - 2"

08.02 08.01 08.06

16.01 CFG

21.03 A (N) STONE SIDING
MANUFACTURER: TBD
COLOR: MADRONA OR SIMILAR

B (N) PAINTED BOARD & BATTEN FIBER CEMENT SIDING
MANUFACTURER: TBD
COLOR: FOGGY DAY OR SIMILAR

D (N) TIMBER FRAME AWNING
MANUFACTURER: TBD
COLOR: TBD

E (N) STANDING SEAM METAL ROOFING
MANUFACTURER: TBD
COLOR: ASH GREY SRI-58 OR SIMILAR

C (N) ANODIZED ALUMINUM MULLION
MANUFACTURER: TBD
COLOR: ANODIZED BRONZE

F (N) ANODIZED ALUMINUM FASCIA & GUTTER
MANUFACTURER: TBD
COLOR: ANODIZED BRONZE

G (N) PAINTED WOOD TRIM
MANUFACTURER: TBD
COLOR: COCOA OR SIMILAR

H (N) PAINTED LOUVERED VENT
MANUFACTURER: TBD
COLOR: COCOA OR SIMILAR
CLC
WC

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:58:03 AM
PA11
CLC -

PROPOSED

EXTERIOR

ELEVATIONS
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC

KEYNOTES

08.01 (N) STOREFRONT WINDOW SYSTEM, TYP.

08.02 (N) STOREFRONT DOOR, TYP.

08.03 (N) WINDOW, TYP.

08.06 (N) NANAWALL SYSTEM

16.01 (N) WALL MOUNT EXTERIOR LIGHTING, TYP.

21.02 (N) DOWNSPOUT, TYP.

21.03 (N) WOOD COLUMN W/ STONE SIDING, TYP.

MATERIAL LEGEND
1/8" = 1'-0"
1 PROPOSED CLC - NORTH
1/8" = 1'-0"
2 PROPOSED CLC - EAST
1/8" = 1'-0"
3 PROPOSED CLC - WEST
1/8" = 1'-0"
4 PROPOSED CLC - SOUTH

KEY PLAN
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

LEVEL 1
- WC
0' - 0"

ROOF - WC
22' - 0"
7' - 0"
3' - 0"
13' - 0"
BEFDC

21.02 08.06 08.02 08.07 16.01
LEVEL 1 - WC
0' - 0"

ROOF - WC
22' - 0"
8' - 2"
12' - 0"
3' - 0"
4' - 11" 3' - 0"
12' - 10"
7' - 0"
DEACFB

16.01 CLC
WC

A (N) STONE SIDING
MANUFACTURER: TBD
COLOR: MADRONA OR SIMILAR

B (N) STUCCO
MANUFACTURER: TBD
COLOR: FOGGY DAY OR SIMILAR

D (N) STANDING SEAM METAL ROOFING TO MATCH

EXISTING

C (N) ANODIZED ALUMINUM MULLION
MANUFACTURER: TBD
COLOR: ANODIZED BRONZE

E (N) ANODIZED ALUMINUM FASCIA & GUTTER TO

MATCH EXISTING

F (N) PAINTED WOOD TRIM
MANUFACTURER: TBD
COLOR: COCOA OR SIMILAR
LEVEL 1 - WC
0' - 0"
(E) ROOF - WC
15' - 5"

02.18 02.09 02.05 02.06 02.01 02.03 02.04 02.07 02.17

02.17 LEVEL 1 - WC
0' - 0"
(E) ROOF - WC
15' - 5"

02.11 02.08 02.09 02.07 02.06 02.11 02.01 02.04 02.12 02.05

02.09 02.17 02.17 02.18 02.17

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:58:07 AM
PA12

WC - EAST &
WEST

EXISTING/DEMO
& PROPOSED

EXTERIOR

ELEVATIONS
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC

KEYNOTES

02.01 (E) STANDING SEAM METAL ROOF TO REMAIN, TYP.

02.03 (E) DOOR TO REMAIN, TYP.

02.04 (E) STUCCO TO BE RE-PAINTED TO MATCH PROPOSED, TYP.

02.05 (E) WINDOW MULLION TO BE RE-PAINTED TO MATCH
PROPOSED, TYP.

02.06 (E) DOOR TO BE DEMOLISHED, TYP.

02.07 (E) WINDOW TO BE DEMOLISHED,TYP.

02.08 (E) COLUMN TO BE DEMOLISHED, TYP.

02.09 (E) METAL ROOF TO BE DEMOLISHED, TYP.

02.11 (E) WALL TO BE DEMOLISHED, TYP.

02.12 (E) TRIM TO BE RE-PAINTED TO MATCH PROPOSED, TYP.

02.17 (E) DOWNSPOUT TO REMAIN, TYP.

02.18 (E) DOWNSPOUT TO BE DEMOLISHED, TYP.

08.02 (N) STOREFRONT DOOR, TYP.

08.06 (N) NANAWALL SYSTEM

08.07 (N) DOOR, TYP.

16.01 (N) WALL MOUNT EXTERIOR LIGHTING, TYP.

21.02 (N) DOWNSPOUT, TYP.

MATERIAL LEGEND
1/8" = 1'-0"
2 PROPOSED WORSHIP CENTER - EAST
1/8" = 1'-0"
4 PROPOSED WORSHIP CENTER - WEST

KEY PLAN
1/8" = 1'-0"
1 EXISTING/DEMO WORSHIP CENTER - EAST
1/8" = 1'-0"
3 EXISTING/DEMO WORSHIP CENTER - WEST
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

LEVEL 1
- WC
0' - 0"
(E) ROOF - WC
15' - 5"

02.07 02.03 02.13 02.06

02.09 02.09

02.14 02.14 02.06

02.01 02.17 02.04 02.17

02.17 LEVEL 1 - WC
0' - 0"
(E) ROOF - WC
15' - 5"

02.09 02.07 02.06

02.09 02.18 02.17 02.07 02.04

02.18 CLC
WC

A (N) STONE SIDING
MANUFACTURER: TBD
COLOR: MADRONA OR SIMILAR

B (N) STUCCO
MANUFACTURER: TBD
COLOR: FOGGY DAY OR SIMILAR

D (N) STANDING SEAM METAL ROOFING TO MATCH

EXISTING

C (N) ANODIZED ALUMINUM MULLION
MANUFACTURER: TBD
COLOR: ANODIZED BRONZE

E (N) ANODIZED ALUMINUM FASCIA & GUTTER TO

MATCH EXISTING

F (N) PAINTED WOOD TRIM
MANUFACTURER: TBD
COLOR: COCOA OR SIMILAR
LEVEL 1 - WC
0' - 0"

ROOF - WC
22' - 0"
3"
/
1 2"
3 "
/
1 2
"
3"
/
1 2"
3 "
/
1 2
"
EB
LEVEL 1 - WC
0' - 0"

ROOF - WC
22' - 0"
3"
/
1 2"
13' - 3"
7' - 0"
3"
/
1 2"
3 "
/
1 2
"
3 "
/
1 2
"
EBCDA

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:58:10 AM
PA13

WC - SOUTH &
NORTH

EXISTING/DEMO
& PROPOSED

EXTERIOR

ELEVATIONS
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC

KEYNOTES

02.01 (E) STANDING SEAM METAL ROOF TO REMAIN, TYP.

02.03 (E) DOOR TO REMAIN, TYP.

02.04 (E) STUCCO TO BE RE-PAINTED TO MATCH PROPOSED, TYP.

02.06 (E) DOOR TO BE DEMOLISHED, TYP.

02.07 (E) WINDOW TO BE DEMOLISHED,TYP.

02.09 (E) METAL ROOF TO BE DEMOLISHED, TYP.

02.13 (E) WOOD LATTICE EQUIPMENT SCREEN TO REMAIN

02.14 (E) COLUMN TO REMAIN, TYP.

02.17 (E) DOWNSPOUT TO REMAIN, TYP.

02.18 (E) DOWNSPOUT TO BE DEMOLISHED, TYP.

MATERIAL LEGEND
1/8" = 1'-0"
3 EXISTING/DEMO WORSHIP CENTER - NORTH
1/8" = 1'-0"
1 EXISTING/DEMO WORSHIP CENTER - SOUTH

KEY PLAN
1/8" = 1'-0"
2 PROPOSED WORSHIP CENTER - SOUTH
1/8" = 1'-0"
4 PROPOSED WORSHIP CENTER - NORTH
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

550
540
530
570
560
550540
5 3
0 520
510
500
420
430
440

WORSHIP CENTER (WC)

COMMUNITY LIFE CENTER (CLC)

EXISTING GRADE

LOT LINE

EXISTING

EXISTING BUILDING

BUILDING

LOT LINE
CITY
COUNTY

DEWIIT AVE

EXISTING PARKING LOT

LINE OF SIGHT

DEWITT AVENUE
VIEW
VIEW

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:58:13 AM
PA14

STREET VIEW

SECTION
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC
1" = 40'-0"
1 STREET VIEW SECTION
1" = 60'-0"
2 PROPOSED SITE KEY PLAN
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

STONE SIDING
- COLOR: MADRONA OR SIMILAR
- MANUFACTURER: TBD

PAINTED BOARD & BATTEN

FIBER CEMENT SIDING
- COLOR: FOGGY DAY OR SIMILAR
- MANUFACTURER: TBD

ANODIZED ALUMINUM

FASCIA & MULLION
- COLOR: ANODIZED BRONZE
- MANUFACTURER: TBD

TIMBER FRAME AWNING
- COLOR: TBD
- MANUFACTURER: TBD

STANDING SEAM METAL ROOFING
- COLOR: ASH GREY SRI-58 OR SIMILAR
- MANUFACTURER: TBD

PAINTED WOOD TRIM
- COLOR: COCOA OR SIMILAR
- MANUFACTURER: TBD

EXTERIOR LIGHT FIXTURE
- COLOR: TBD
- MANUFACTURER: TBD

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:58:15 AM
PA 00

CLC - COLOR

AND MATERIAL
BOARD
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

STONE SIDING
- COLOR: MADRONA OR SIMILAR
- MANUFACTURER: TBD
STUCCO
- COLOR: FOGGY DAY OR SIMILAR
- MANUFACTURER: TBD

ANODIZED ALUMINUM

FASCIA & MULLION
- COLOR: ANODIZED BRONZE
- MANUFACTURER: TBD

STANDING SEAM METAL ROOFING
- COLOR: ASH GREY SRI-58 OR SIMILAR
- MANUFACTURER: TBD

PAINTED WOOD TRIM
- COLOR: COCOA OR SIMILAR
- MANUFACTURER: TBD

EXTERIOR LIGHT FIXTURE
- COLOR: TBD
- MANUFACTURER: TBD

ARCHITECTURE

A CALIFORNIA CORPORATION
307 Orchard City Dr., Ste 350
Campbell, CA 95008
408.265.5255

JEFFREY EATON ARCHITECT, INC
Project Number:

Date:

Sheet Title:

Drawn by:

Checked by:
© 2021 Jeffrey Eaton Architect, Inc.

Client:
5/9/2025 10:58:16 AM
PA 01

WC - COLOR

AND MATERIAL
BOARD
MAR. 13, 2024
23041
NS
JE

WEST HILLS COMMUNITYCHURCH
16695 DeWitt AveMorgan Hill, CA. 95037
WHCC
Rev. # Description Date
ISSUED FOR PD SUBMITTAL 03/13/24

550
540
530
560
550540

PLANTING AREA

LANDSCAPE LEGEND

SYMBOL DESCRIPTION
NOTES:

1. SEE SHEET L2 FOR PLANTING LEGEND AND NOTES.

2. SEE SHEET L3 FOR MATERIALS.

3. TREES TO BE PLANTED MINIMUM 5' FROM UNDERGROUND
UTILITIES.

4. ALL PLANTING AREAS SHALL RECEIVE 3" LAYER OF BARK
MULCH.

5. SEE ARBORIST REPORT BYWILLIAM SOWA, CERTIFIED
ARBORISTWE-12270A, DATED: DECEMBER 14, 2023.

6. SITE LIGHTING BY OTHERS.

CONCRETE PAVING
L1
Project Number:

Date:

Sheet Title: Client:

Drawn by:

Checked by: WEST HILLS COMMUNITY CHURCH 16695 DeWitt Ave Morgan Hill, CA. 95037 WHCC MAR. 13, 2024
6719.00
JW
JH,CM Rev. # Description Date ISSUED FOR PD SUBMITTAL 03/13/24 Land Use Entitlements Land Planning Landscape Architecture Civil Engineering Utililty Design Land Surveying Stormwater Compliance 1570 Oakland Road (408) 487-2200 San Jose, CA 95131 HMHca.com ( In Feet )
1 inch = 20 feet

GRAPHIC SCALE
20 0 10 20 40 80

EXISTING TREE TO REMAIN

AND PROTECT, TYPICAL

EXISTING HILLSIDE,

TYPICAL

EXISTING CONCRETE

WALKWAY TO REMAIN

EXISTING TREE TO BE

REMOVED, TYPICAL

EXISTING POWER

POLE TO REMAIN

TRASH ENCLOSURE

BIOTREATMENT AREA

EXISTING HILLSIDE,

TYPICAL

RAISED PLANTER WITH BUILT-IN
BENCH, TYPICAL, SEE SHEET L3

FOR DESCRIPTION

QUERCUS AGRIFOLIA

PRUNUS ILICIFOLIA

ACHILLEA MILLEFOLIUM CAREX DIVULSA

CHONDROPETALUM TECTORUM

LOMANDRA LONGIFOLIA 'BREEZE'

DESCHAMPSIA CESPITOSA FESTUCA GLAUCA

MUHLENBERGIA RIGENS

MUHLENBERGIA CAPILLARIS

FIRE PUMP ROOM

AND WATER PUMP

TRANSFORMER
PAVERS

EXISTING CONCRETE

WALKWAY TO REMAIN

EXISTING WORSHIP CENTER

REMODEL (WC)
NEW 2 STORY COMMUNITY

LIFE CENTER (CLC)

BARK MULCH

LAWN AREA

OPEN SPACE FOR

PLAYGROUND BY

OWNER LANDSCAPE
PLAN

16 QUERCUS AGRIFOLIA COAST LIVE OAK 15 GALLON 60' x 40' VL 2 PRUNUS ILICIFOLIA HOLLY LEAF CHERRY 15 GALLON 20' x 20' L

STANDARD TRUNK

STANDARD TRUNK
ACHILLEA MILLEFOLIUM WHITE YARROW 1 GALLON 2' x 2' L
CAREX DIVULSA BERKELEY SEDGE 1 GALLON 2' x 2' L
LOMANDRA LONGIFOLIA 'BREEZE' DWARF MAT RUSH 1 GALLON 3' x 3' L

1. TO ALLOW PROPOSED TREES TO REACH THEIR MATURITY, EACH TREE SHALL HAVE THE FOLLOWING CUBIC FEET OF NON-COMPACTED SOIL: 700 CUBIC FEET FOR SMALL TREES, 1.400 CUBIC FEET FOR MEDIUM TREES, 2.100 CUBIC FEET FOR LARGE TREES.

2. ALL PLANTING AREAS SHALL RECEIVE 3" THICK BARK MULCH LAYER.

CONTRACTOR SHALL PROVIDE SAMPLE OF PROPOSED BARK MULCH FOR APPROVAL. BARK MULCH SHALL BE LYNGSO SMALL FIR BARK (3/4" TO 1-1/2") OR APPROVED EQUAL.

3. ALL STORM WATER TREATMENT AREAS SHALL RECEIVE 3" OF COMPOSTED, NON-FLOATABLE MULCH.

4. TO MAXIMIZE DISPERSAL OF RUNOFF THROUGHOUT THE STORMWATER

TREATMENT SYSTEMS, THE PROJECT WILL NOT LOCATE TREES WITHIN THE

BASIN OR BANK PLANTING ZONES OF BIORETENTION AREAS, BUT RATHER ON

THE UPLAND PLANTING ZONES OF BIORETENTION AREAS PER APPENDIX D OF THE SCVURPPP C.3 STORMWATER HANDBOOK. TREES WILL ALSO NOT BE

LOCATED DIRECTLY IN LINE WITH OR NEXT TO STORMWATER INLETS (CURBS, OPENINGS, DOWNSPOUTS, CHANNEL/GRATES, ETC.)

5. CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIALS, AND EQUIPMENT

NECESSARY TO FURNISH AND INSTALL PLANT MATERIAL AS SHOWN ON THE DRAWINGS AND AS DESCRIBED IN THE SPECIFICATIONS.

6. UNLESS DESIGNATED ON THE DRAWINGS OTHERWISE, STRUCTURAL

IMPROVEMENTS AND HARDSCAPE SHALL BE INSTALLED PRIOR TO PLANTING OPERATIONS.

7. PLANT LIST SIZES AND QUANTITIES SHALL BE USED AS A GUIDE ONLY.

CONTRACTOR SHALL TAKEOFF AND VERIFY SIZES AND QUANTITIES BY PLAN CHECK.

8. A SOIL MANAGEMENT REPORT SHALL BE PROVIDED BY LANDSCAPE

CONTRACTOR AND SOIL AMENDMENTS SHALL BE FOLLOWED PER THE REPORT. PHYSICAL COPIES OF THE SOIL MANAGEMENT REPORT SHALL BE

PROVIDED TO THE CLIENT, PROJECT LANDSCAPE ARCHITECT AND LOCAL AGENCY AS REQUIRED. THE SOIL MANAGEMENT REPORT SHALL CONFORM TO STATE AB1881 WATER EFFICIENT LANDSCAPE ORDINANCE (WELO) OR LOCAL AGENCY ADOPTED WELO. CONTRACTOR SHALL OBTAIN A SOILS MANAGEMENT REPORT AFTER GRADING OPERATIONS AND PRIOR TO PLANT INSTALLATION.

9. SAMPLES OF FERTILIZERS, ORGANIC AMENDMENT, SOIL CONDITIONERS, AND SEED SHALL BE SUBMITTED PRIOR TO INCORPORATION. CONTRACTOR SHALL

FURNISH TO THE OWNER'S AUTHORIZED REPRESENTATIVE A CERTIFICATE OF COMPLIANCE FOR SUCH FURNISHED MATERIALS.

10. ALL WORK ON THE IRRIGATION SYSTEM, INCLUDING HYDROSTATIC,

COVERAGE, AND OPERATIONAL TESTS AND THE BACKFILLING AND

COMPACTION OF TRENCHES SHALL BE PERFORMED PRIOR TO PLANTING OPERATIONS.

11. LOCATIONS OF PLANT MATERIAL SHALL BE REVIEWED ON SITE BY THE OWNER'S AUTHORIZED REPRESENTATIVE PRIOR TO INSTALLATION.

12. TREES TO BE PLANTED MINIMUM 5' FROM UNDERGROUND UTILITIES.

13. TREES PLANTED WITHIN FIVE FEET (5') OF HARDSCAPE OR STRUCTURES

SHALL BE INSTALLED WITH A ROOT BARRIER AS APPROVED BY THE OWNER'S AUTHORIZED REPRESENTATIVE.

14. CONTRACTOR MUST CONTACT THE CITY ARBORIST TO VERIFY SPECIES (EVEN

IF SHOWN ON THE PLANS), LOCATIONS AND QUANTITIES OF ALL STREET TREES PRIOR TO ORDERING MATERIAL. IF STREET TREES ARE TO BE PLANTED IN

TREE WELLS, FINAL LOCATION OF TREE WELLS SHALL BE DETERMINED BY THE ARBORIST PRIOR TO INSTALLATION OF SIDEWALK.

15. ALL PLANT MATERIAL SHALL BE SELECTED IN ACCORDANCE WITH THE AMERICAN STANDARD FOR NURSERY STOCK (ANSI Z60.1).

16. FOR STANDARD FORM TREES, CALIPER SIZE SHALL BE MEASURED 6" ABOVE THE SOIL LIKE FOR CALIPERS EQUAL TO OR LESS THAN 4" FOR CALIPERS GREATER THAN 4", CALIPER SHALL BE MEASURED 12" ABOVE THE SOIL LINE.

FOR MULTI-TRUNK TREES THE CALIPER SHALL BE ESTABLISHED BY TAKING THE AVERAGE OF THE CALIPER OF THE TWO LARGEST TRUNKS. CALIPER IS MEASURED 6" ABOVE ORIGINATION POINT OF THE SECOND LARGEST TRUNK OF 6" ABOVE GROUND IF ALL TRUNKS ORIGINATE FROM THE SOIL.

SYMBOL BOTANICAL NAME COMMON NAME H x W NOTES

SHRUB LEGEND
MUHLENBERGIA RIGENS DEER GRASS 5 GALLON 3' x 3' L

SYMBOL BOTANICAL NAME COMMON NAME

MINIMUM
CONTAINER SIZE HxW NOTES

TREE LEGEND
WUCOLS

PLANTING NOTES

MINIMUM

CONTAINER SIZE

PLANTING LEGEND

QUANTITY
WUCOLS
L2
Project Number:

Date:

Sheet Title: Client:

Drawn by:

Checked by: WEST HILLS COMMUNITY CHURCH 16695 DeWitt Ave Morgan Hill, CA. 95037 WHCC MAR. 13, 2024
6719.00
JW
JH,CM Rev. # Description Date ISSUED FOR PD SUBMITTAL 03/13/24 Land Use Entitlements Land Planning Landscape Architecture Civil Engineering Utililty Design Land Surveying Stormwater Compliance 1570 Oakland Road (408) 487-2200 San Jose, CA 95131 HMHca.com CAREX DIVULSA BERKELEY SEDGE 1 GALLON 2' x 2' L
SYMBOL BOTANICAL NAME COMMON NAME H x W NOTES

BIOTREATMENT AREA LEGEND MINIMUM

CONTAINER SIZE WUCOLS
CISTUS HYBRIDUS WHITE ROCKROSE 1 GALLON 3' x 7' L
MUHLENBERGIA CAPILLARIS PINK MUHLY GRASS 1 GALLON 2' x 2' L CHONDROPETALUM TECTORUM SMALL CAPE RUSH 1 GALLON 3' x 3' L

BASIN, BANKS, AND UPLAND

BASIN, BANKS, AND UPLAND

BANKS AND UPLAND

BANKS AND UPLAND
DESCHAMPSIA CESPITOSA TUFTED HAIRGRASS 1 GALLON 2' x 2' L FESTUCA GLAUCA COMMON BLUE FESCUE 1 GALLON 2' x 2' L

PLANTING

LEGEND AND
NOTES

L3
Project Number:

Date:

Sheet Title: Client:

Drawn by:

Checked by: WEST HILLS COMMUNITY CHURCH 16695 DeWitt Ave Morgan Hill, CA. 95037 WHCC MAR. 13, 2024
6719.00
JW
JH,CM Rev. # Description Date ISSUED FOR PD SUBMITTAL 03/13/24 Land Use Entitlements Land Planning Landscape Architecture Civil Engineering Utililty Design Land Surveying Stormwater Compliance 1570 Oakland Road (408) 487-2200 San Jose, CA 95131 HMHca.com RAISED PLANTER WITH BUILT-IN BENCH:
· RAISED PLANTER SHALL BE

POURED-IN-PLACE CONCRETE
· COLOR: GRAPHITE - IRON OXIDE,

INTEGRATED INTO CONCRETE MIX
· FINISH: MEDIUM BROOM
· BUILT-IN BENCH SHALL BE WOOD AND

MOUNTED TO RAISED PLANTER

ELEVATION
1/4" = 1' - 0"
MATERIALS:

CONCRETE PAVING:
· COLOR: NATURAL GRAY
· FINISH: LIGHT BROOM FINISH

PERPENDICULAR TO PATH OF TRAVEL

GRAPHITE - IRON OXIDE
PAVERS:
· HYDRA PAVERS
· SIZE: 7 7
8 x 11 13
16 · COLOR: SHALE GREY
· TEXTURE: SMOOTH
· PATTERN: RUNNING BOND
BARK MULCH:
· WOOD PLAYGROUND MULCH

MATERIALS

550
540
530
560
550540
NOTES:

1. FINAL DESIGN SHALL CONFORM TO AB1881 OR CITY
ADOPTED WATER EFFICIENT LANDSCAPE ORDINANCE.

2. ALL PLANTING AREAS SHOWN WILL BE COMMONLY

MAINTAINED BY THE OWNER AND IRRIGATED BY AN
AUTOMATIC IRRIGATION SYSTEM.

DRIP IRRIGATION FOR SHRUBS,

BUBBLERS FOR TREES

HYDROZONE LEGEND

DESCRIPTION SYMBOL
L4
Project Number:

Date:

Sheet Title: Client:

Drawn by:

Checked by: WEST HILLS COMMUNITY CHURCH 16695 DeWitt Ave Morgan Hill, CA. 95037 WHCC MAR. 13, 2024
6719.00
JW
JH,CM Rev. # Description Date ISSUED FOR PD SUBMITTAL 03/13/24 Land Use Entitlements Land Planning Landscape Architecture Civil Engineering Utililty Design Land Surveying Stormwater Compliance 1570 Oakland Road (408) 487-2200 San Jose, CA 95131 HMHca.com NOTES:

1. 2.

3. IRRIGATION SYSTEMS WILL BE PERMANENT BELOW GROUND

AUTOMATED SYSTEMS ADEQUATE FOR THE ESTABLISHMENT AND
MAINTENANCE OF ALL PLANT MATERIAL. THESE SYSTEMS WILL BE

INSTALLED AS SOON AS PRACTICAL AFTER GRADING AND PRIOR TO PLANT MATERIAL INSTALLATION AND HYDROSEEDING.

4. ALL TREE AND SHRUB AREAS WILL BE IRRIGATED BY A PERMANENT, AUTOMATIC, UNDERGROUND IRRIGATION SYSTEM. TREE AND

SHRUB AREAS SHALL BE ON SEPARATE VALVES ACCORDING TO
PLANT WATER REQUIREMENTS AND EXPOSURE.

5. ALL IRRIGATION SYSTEMS SHALL BE DESIGNED, MAINTAINED AND MANAGED TO MEET OR EXCEED MINIMUM EFFICIENCY.

6. ALL IRRIGATION EQUIPMENT SHALL BE SCREENED APPROPRIATELY FROM VIEW IN PUBLIC AREAS TO THE MAXIMUM EXTENT POSSIBLE.

7. THE FINAL IRRIGATION PLAN SHALL ACCURATELY AND CLEARLY IDENTIFY:

A. LOCATIONS AND SIZES OF WATER POINTS OF CONNECTION.

B. LOCATION, TYPE, AND SIZE OF ALL COMPONENTS OF THE

IRRIGATION SYSTEM, INCLUDING AUTOMATIC CONTROLLERS,

MAIN AND LATERAL LINES, VALVES, SPRINKLER HEADS, RAIN
SWITCHES, AND QUICK COUPLERS.

C. STATIC WATER PRESSURE AT THE POINTS OF CONNECTION.

D. FLOW RATE (GALLONS PER MINUTE), REMOTE CONTROL

VALVE SIZE, AND DESIGN OPERATING PRESSURE (PSI) FOR
EACH STATION.

E. HYDROZONE INFORMATION TABLE.

F. WATER USE CALCULATIONS.

8. A NEW IRRIGATION WATER METER SHALL BE INSTALLED FOR THE LANDSCAPE IMPROVEMENTS.

9. THIS PROJECT IS NOT PART OF A RECYCLED WATER PROGRAM.

POTABLE WATER WILL BE USED FOR IRRIGATION.
( In Feet )
1 inch = 20 feet

GRAPHIC SCALE
20 0 10 20 40 80

EXISTING WORSHIP CENTER

REMODEL (WC)
NEW 2 STORY COMMUNITY

LIFE CENTER (CLC)

NEW IRRIGATION WATER METER

NEW IRRIGATION BACKFLOW

PREVENTION DEVICE

SPRAY IRRIGATION FOR LAWN

HYDROZONE
PLAN

C A
K H E
J G D
B
I F SCALE: N.T.S.

NOTES:

1. NIPPLES AND FITTINGS TO BE SAME IPT
SIZE AS BACKFLOW ASSEMBLY.

2. INSTALL GREEN WEATHER GUARD

BACKFLOW BLANKET OR APPROVED
EQUAL.

3. DISSIMILAR METALS SHALL BE

SEPARATED BY AN APPROVED
DIELECTRIC FITTING.

4. ENCLOSURE SHALL BE STRONG BOX

LOW PROFILE SMOOTH TOUCH
SBBC-30CR OR SBBC-45CR, COLOR
DARK GREEN OR APPROVED EQUAL.

ENCLOSURE SHALL BE SIZED BASED
ON BACKFLOW DEVICE SIZE. CONTACT
MANUFACTUER V.I.T. PRODUCTS
1-800-729-1314.

SCH. 80 PVC COUPLING- 2 TOTAL
SCH. 80 PVC 90° ELBOW-2 TOTAL (TxT

CONNECTION) PVC MAIN LINE TO POINT OF CONNECTION

BUSH AS NECESSARY FOR SIZE TRANSITION

PVC MAIN LINE TO IRRIGATION SYSTEM
SCH. 80 PVC NIPPLE-2 TOTAL

FINISHED GRADE
POURED CONCRETE BASE-6" MIN.

THICKNESS-EXTEND 4" BEYOND OUTSIDE

DIMENSIONS OF ENCLOSURE

CONCRETE SUPPORT BLOCK
SCH. 80 PVC MALE ADAPTER-2 TOTAL
SCH.40 GALVANIZED STEEL NIPPLES-2 TOTAL

REDUCED PRESSURE BACKFLOW DEVICE

ENCLOSURE AND BLANKET
BACKFLOW ENCLOSURE-SEE NOTE 4.

ANCHOR ROD (TYPICAL)

ENCLOSURE
2 3
4 5
6 7
8 10 9
14 15
9 10
11 12
13 14
13 REDUCED PRESSURE BACKFLOW ASSEMBLY

PER IRRIGATION LEGEND
1 15 BACKFLOW BLANKET
1 FLOW SEE IRRIGATION LEGEND

BACKFLOW DEVICE
13 2
3 4
6 8 12
10 9
5 7
1 15
11 8" MIN. PER CODE
SCALE: 2" = 1'-0"

TREE BUBBLER
6 NOTES:

1. SEE IRRIGATION LEGEND

FOR EQUIPMENT
SPECIFICATIONS.

2. INSTALL IN ACCORDANCE

WITH MANUFACTURER'S
RECOMMENDATIONS.

3. ALLOW 6" BETWEEN
TRUNK AND BUBBLER.

4. IF APPLICABLE, PLACE

ALL BUBBLERS ON UPHILL
SIDE OF TRUNK.

5. CONCEAL ALL EQUIPMENT
UNDER MULCH.
1 NATIVE SOIL
2 IRRIGATION LATERAL
3 4 SUPER FUNNY PIPE

ADAPTER, MALE
THREADS, 3/4" x 3/8"
5 SUPPER FUNNY PIPE, 3/8"
6 SUPER FUNNY PIPE

ADAPTER, FEMALE
THREADS, 1/2" x 3/8"
7 8

BUBBLER

ROOT BALL
9 SOIL STAPLE, SEE SOIL

STAPLE DETAIL
PVC TEE, SxSxT, WITH
3/4" THREADED OUTLET
10 MULCH

SECTION
9 5
7 10
4 3 2
8 1
PVC SCHED. 40 90 ELL.

SEE PLANS FOR ADJACENT MATERIAL
4" ROUND PERFORATED PLASTIC
DRAIN PIPE 18" LONG
PVC SCH 40 TEE OR ELL

CONNECTED TO IRRIGATION NON

PRESSURE LATERAL LINE
PVC SCHD. 80 NIPPLE LENGTH AS

REQUIRED

LIMIT OF EXCAVATED TREE

PLANTING PIT

BUBBLER HEAD (SEE IRRIGATION

LEGEND FOR MODEL)

FINISHED GRADE

ROOT BALL

PLANT CROWN

PVC LATERAL PIPE
3/4" DRAIN ROCK

BACKFILL PLANTING MIX
N.T.S.

BELOW GRADE TREE BUBBLER

PLAN VIEW
1 2
3 4
5 6
7 8
4"Ø OPEN GRATE CAP INSTALL FLUSH

WITH FINISH GRADE OR MULCH
9 11
12 13
10 14
1 1
3 4
5 6
7 8
9 10
12 13
14 2
11 3"
6" MAX.

SCALE: 2" = 1'-0"

WALL SURFACE

ELECTRICAL SUPPLY

CONDUIT, CONNECT TO

POWER SOURCE, J-BOX

INSIDE CONTROLLER

WALL MOUNT

CONTROLLER, SEE

IRRIGATION LEGEND

FOR SPECIFICATION

WALL MOUNT CONTROLLER

IRRIGATION CONTROL

WIRE IN CONDUIT, SIZE

AND TYPE PER LOCAL
CODES
NOTES:

1. THIS DRAWING IS

PROVIDED FOR
REFERENCE ONLY.

2. INDIVIDUAL PROJECT

REQUIREMENTS AND

LOCAL CODES MAY

DICTATE DIFFERENCES IN

INSTALLATION

PROCEDURES THAT ARE

NOT IDENTIFIED ON THIS
DETAIL.
2 3
4 1

ELEVATION
1 2
3 4

3. ALL ELECTRICAL WORK

MUST CONFORM TO
LOCAL CODES.

4. VERIFY CONTROLLER

LOCATION WITH PROJECT
ELECTRICIAN.

5. REFER TO PRODUCT

LITERATURE FOR

ADDITIONAL

INSTALLATION
REQUIREMENTS.

DRIPLINE CENTER-FEED LAYOUT
SCALE: 1" = 1'-0"
NOTES:

1. SEE IRRIGATION LEGEND

FOR EQUIPMENT
SPECIFICATIONS.

2. INSTALL IN ACCORDANCE

WITH MANUFACTURER'S
RECOMMENDATIONS.

3. SPACE DRIPLINE PER
IRRIGATION LEGEND.

PLACE PERIMETER
DRIPLINE 2" TO 4" FROM

PLANTING AREA
PERIMETER.
1 PLANTING AREA

PERIMETER
2 DRIP CONTROL VALVE
3 PVC SUPPLY MANIFOLD
4 PVC CONNECTION,

MANIFOLD TO DRIPLINE
5 DRIPLINE
6 PVC FLUSH MANIFOLD
8 DRIPLINE OPERATION

INDICATOR
9 AIR / VACCUUM RELIEF

LATERAL, BLANK

DRIPLINE TUBING,

PLACED ON MOUND OR
BERM
10 AIR / VACUUM RELIEF

VALVE, PLACED AT

HIGH POINT, PLUMBED

TO BLANK DRIPLINE
TUBING 7 DRIPLINE FLUSH VALVE
9 PLAN
7 8
10 1
5 7
2 4 4
3 6 6
4 SCALE: 1" = 1'-0"

DRIPLINE END-FEED LAYOUT
NOTES:

1. SEE IRRIGATION LEGEND

FOR EQUIPMENT
SPECIFICATIONS.

2. INSTALL IN ACCORDANCE

WITH MANUFACTURER'S
RECOMMENDATIONS.

3. SPACE DRIPLINE PER
IRRIGATION LEGEND.

PLACE PERIMETER
DRIPLINE 2" TO 4" FROM

PLANTING AREA
PERIMETER.
1 PLANTING AREA

PERIMETER
2 DRIP CONTROL VALVE
3 PVC SUPPLY MANIFOLD
4 PVC CONNECTION,

MANIFOLD TO DRIPLINE
5 DRIPLINE
6 PVC FLUSH MANIFOLD
8 DRIPLINE OPERATION

INDICATOR
9 AIR / VACCUUM RELIEF

LATERAL, BLANK

DRIPLINE TUBING,

PLACED ON MOUND OR
BERM
10 AIR / VACUUM RELIEF

VALVE, PLACED AT

HIGH POINT, PLUMBED

TO BLANK DRIPLINE
TUBING 7 DRIPLINE FLUSH VALVE
9 PLAN
7 8
3 2
10 1
5 4
6 4

DRIPLINE FLUSH VALVE
SCALE: 2" = 1'-0"
NOTES:

1. SEE IRRIGATION LEGEND

FOR EQUIPMENT
SPECIFICATIONS.

2. INSTALL IN ACCORDANCE

WITH MANUFACTURER'S
RECOMMENDATIONS.

3. ONE FLUSH VALVE SHALL
BE PLACED FOR EVERY 7

GPM PER ZONE AT LOW
POINTS.
1 NATIVE SOIL
2 PVC FLUSH MANIFOLD,

SEE DRIPLINE LAYOUT

DETAILS
3 PCV TEE, SxSxT, WITH
3/4" THREADED OUTLET
4 3/4" PVC NIPPLE, SCH 80
5 DRIPLINE FLUSH VALVE
6 PEA GRAVEL SUMP,
6" WIDE, 18" DEEP
7 BRICK SUPPORTS
8 PLASTIC VALVE BOX, 6"
ROUND, LID SHALL BE 1"

ABOVE FINISHED

GRADE, HEAT BRAND
"FV" ON LID IN 1"

LETTERS

SECTION
5 1
8 7
3 2
4 6

DRIPLINE SOIL STAPLE
SCALE: 4" = 1'-0"
NOTES:

1. SEE IRRIGATION LEGEND

FOR EQUIPMENT
SPECIFICATIONS.

2. INSTALL IN ACCORDANCE

WITH MANUFACTURER'S
RECOMMENDATIONS.

3. LOCATE STAPLES ALONG

TUBING PER

MANUFACTURERS
RECOMMENDATIONS.
1 NATIVE SOIL
2 FINISHED GRADE
3 DRIPLINE
4 SOIL STAPLE
5 MULCH, DEPTH PER

SPECIFICATIONS AND

PLANTING PLAN

ELEVATION SECTION
3 2
4 5
1 3
2 4
5 1
SCALE: 2" = 1'-0"

BALL VALVE

SECTION
NOTES:

1. SEE IRRIGATION LEGEND

FOR EQUIPMENT
SPECIFICATIONS.

2. INSTALL IN ACCORDANCE

WITH MANUFACTURER'S
RECOMMENDATIONS.
1 NATIVE SOIL
2 IRRIGATION MAINLINE,
MINIMUM 18" DEEP
3 PVC ELBOW, 45
DEGREES, SCH 40
4 PVC, SCH 40
5 PVC, SCH 40, MINIMUM
8" LONG BOTH SIDE OF

BALL VALVE
6 BALL VALVE
7 8

PEA GRAVEL SUMP,
6" WIDE, 6" DEEP

BRICK SUPPORTS
9 PLASTIC VALVE BOX, 6"
ROUND, LID SHALL BE 1"

ABOVE FINISHED

GRADE, HEAT BRAND
"BV" ON LID IN 1"

LETTERS
8 7 6 9 5 1 4 3 2

SECTION/ELEVATION
1''
SCALE: N.T.S.

DRIPLINE REMOTE CONTROL VALVE,

PRESSURE REGULATOR AND FILTER

PVC MAINLINE
PLASTIC VALVE BOX. HEAT

BRAND STATION NUMBER
ON LID IN 2" CHARACTERS.

FINISHED GRADE

VALVE, SEE LEGEND
CONTROL WIRES WITH 36"

SERVICE COIL AND

WATERPROOF WIRE
CONNECTIONS, SEE LEGEND.

PRESSURE REGULATOR,

SEE LEGEND
SCHEDULE 80 UNION

PVC LATERAL

FILTER, SEE LEGEND
1 CU. FT. PEA GRAVEL SUMP

BRICK SUPPORTS
1 2
3 4
5 6
7 8
9 10
11 10
NOTES:

1. SEE IRRIGATION LEGEND FOR EQUIPMENT
SPECIFICATION.

2. INSTALL ALL IN ACCORDANCE WITH
MANUFACTURER'S RECOMMENDATIONS.
12 NATIVE GRADE

BARK MULCH / PLANTING
(1" BELOW VALVE LID) 13
13 2 5 3
6 4
7 9
1 11
8 12

SECTION/ELEVATION
1''
SCALE: N.T.S.

BUBBLER REMOTE CONTROL VALVE,

PRESSURE REGULATOR AND FILTER

PVC MAINLINE
PLASTIC VALVE BOX. HEAT

BRAND STATION NUMBER
ON LID IN 2" CHARACTERS.

FINISHED GRADE

VALVE, SEE LEGEND
CONTROL WIRES WITH 36"

SERVICE COIL AND

WATERPROOF WIRE
CONNECTIONS, SEE LEGEND.

PRESSURE REGULATOR,

SEE LEGEND
SCHEDULE 80 UNION

PVC LATERAL

FILTER, SEE LEGEND
1 CU. FT. PEA GRAVEL SUMP

BRICK SUPPORTS
1 2
3 4
5 6
7 8
9 10
11 10
NOTES:

1. SEE IRRIGATION LEGEND FOR EQUIPMENT
SPECIFICATION.

2. INSTALL ALL IN ACCORDANCE WITH
MANUFACTURER'S RECOMMENDATIONS.
12 NATIVE GRADE

BARK MULCH / PLANTING
(1" BELOW VALVE LID) 13
13 2 5 3
6 4
7 9
1 11
8 12
L5
Project Number:

Date:

Sheet Title: Client:

Drawn by:

Checked by: WEST HILLS COMMUNITY CHURCH 16695 DeWitt Ave Morgan Hill, CA. 95037 WHCC MAR. 13, 2024
6719.00
JW
JH,CM Rev. # Description Date ISSUED FOR PD SUBMITTAL 03/13/24 Land Use Entitlements Land Planning Landscape Architecture Civil Engineering Utililty Design Land Surveying Stormwater Compliance 1570 Oakland Road (408) 487-2200 San Jose, CA 95131 HMHca.com

IRRIGATION

DETAILS

Project Number:

Date:

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3 CITY COUNCIL STAFF REPORT
MEETING DATE: September 17, 2025
PREPARED BY:

Inga Alonzo, Management Analyst
APPROVED BY: City Manager

ADOPT RESOLUTION APPROVING THE CITY OF MORGAN HILL'S
2025 SANITARY SEWER MANAGEMENT PLAN (SSMP)

RECOMMENDATION(S)
Adopt resolution approving the Sanitary Sewer Management Plan (SSMP).

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety
Protecting the Environment and Preserving Open Space and Agricultural Land Maintaining and Enhancing Infrastructure
Preserving and Cultivating Public Trust
2024-2025 Strategic Priorities
Fiscal Sustainability
Guiding Documents
Morgan Hill 2035 General Plan
Wastewater System Master Plan
REPORT NARRATIVE:

The purpose of this report is to present to the City Council the 2025 Sewer System Management Plan (SSMP), Spill Emergency Response Plan (SERP), and Water Quality Monitoring Plan (WQMP). The SERP and WQMP are elements of the SSMP and are located in the appendices of the document.

Agencies that operate a sanitary sewer collection system that exceeds 1-mile in length must comply with the State Water Resource Control Board's (SWRCB) General Waste Discharge Order No.2022-0103-DWQ. The City of Morgan Hill's sewer system consists of 163 miles of sewer mains. The SSMP must be approved by the City Council as the governing body responsible for the sanitary sewer collection system. The Plan documents what the City has been doing to minimize sanitary sewer overflows; it does not create additional work and therefore has no additional cost impacts.

The SSMP final is attached. The appendices can be viewed at:
https://www.morganhill.ca.gov/DocumentCenter/View/55132/MH-2025-SSMPPage 133 of 292 3 Appendices
The WQMP can be viewed at:
https://www.morganhill.ca.gov/DocumentCenter/View/55151/City-of-Morgan-HillWQMP-Final-8-24-22 COMMUNITY ENGAGEMENT:

Inform
The community expects the City to provide a safe and reliable sanitary sewer system.

The City posts this document and associated appendices for the public on the City's website.

ALTERNATIVE ACTIONS:

There is no alternative to adopting a Sanitary Sewer Management Plan as it is a requirement under State Law for any agency that owns and operates a sanitary sewer collection system.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

City Council approved the previous Sanitary Sewer Management Plan on December 7, 2022, Resolution #22-059.

FISCAL AND RESOURCE IMPACT:

There is no fiscal impact associated with adopting the resolution to approve the 2025 SSMP.

CEQA (California Environmental Quality Act):

Categorical Exemption
The SSMP implements portions of the City's 2035 General Plan. Replacement or reconstruction of existing utility systems and/or facilities that do not expand capacity is exempt from CEQA under guideline 15302.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MORGAN HILL APPROVING THE 2025 SANITARY SEWER

MANAGEMENT PLAN
WHEREAS, the State Water Resources Control Board Order No. 2022-0103-DWQ Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems requires the preparation of a Sanitary Sewer Management Plan (SSMP); and WHEREAS, the City of Morgan Hill Owns and operates a sanitary sewer collection system subject to the WDR requirements of the State; and
WHEREAS, the City has revised and updated its SSMP; and WHEREAS, the revised SSMP was presented to the City Council at a regularly scheduled Council Meeting on, September 17, 2025 allowing for public input prior to consideration and adoption; and
WHEREAS, the City Council determines that adoption of this Resolution is in the public interest.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORGAN HILL DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

Section 1. Approve the SSMP as required by the State Water Resources Control Board Order No. 2022-0103-DWQ Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Morgan Hill at its meeting held on this 17th day of September 2025 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

APPROVED: ATTEST:

Mark Turner, MAYOR Michelle Bigelow, CITY CLERK

 CERTIFICATION 
I, Michelle Bigelow, City Clerk of the City of Morgan Hill, California, do hereby certify that the foregoing is a true and correct copy of Resolution No.XXXX , adopted by the City Council at the meeting held on September 17, 2025.

WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL.

DATE:

Michelle Bigelow, CITY CLERK

REVIEWED AND APPROVED BY:

Chris Ghione
Public Services Director
Legally Responsible Official
City of Morgan Hill
Sanitary Sewer Collection System
(Includes Element Development Plans & Schedules)
9/9/2025
Date Signed
Sewer System Management Plan (SSMP)
2025 Update
Sanitary Sewer Collection System
Waste Discharge ID (WDID): 3SSO10332

THIS PAGE INTENTIONALLY LEFT BLAN

LETTER OF COMPLIANCE
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page i City of Morgan Hill
Att: Chris Ghione, Public Services Director
Legally Responsible Official (LRO)
17575 Peak Avenue
Morgan Hill, CA 95037
Dear Mr. Ghione:

We are pleased to present the new 2025 Sewer System Management Plan (SSMP) Update developed in partnership with Agency management. The 2025 Update meets and exceeds compliance with the Reissued WDR (State Water Board, Water Quality Order No. 2022-0103-DWQ, Attachment D-10 and Specifications 5.4).

The 2025 SSMP has been completely revised to harmonize with industry standard guidelines and incorporates the latest SSMP Audit findings.

The 2025 SSMP is a declaration of what the Agency is doing to demonstrate full compliance with the Reissued WDR. Attachment A of the Reissued WDR (page A-4), states “A sewer system management plan is a living document which requires the Agency to Enrollee develops and implements to effectively manage its sanitary sewer system(s) in accordance with this General Order.” This requires the Agency to periodically review and update the SSMP as necessary until its next required 6-year SSMP Update is completed.

To support these ongoing review and update requirements, this document includes a sample change log that may be used as a reference if a system is not already in place. We encourage you to share this example with all relevant team members responsible for implementing or documenting SSMP revisions, to help ensure consistency, transparency, and continued compliance.

We look forward to assisting the City wherever necessary to fully implement the new 2025 SSMP Update.

Sincerely,
James Fischer, P.E.

Principal, Fischer Compliance LLC
CredentialedU.S. EPA NPDES Compliance Inspector

TABLE OF CONTENTS
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page ii

TABLE OF CONTENTS
INTRODUCTION.............................................................................................................................................................1 SSMP Organization.....................................................................................................................................................2 Abbreviations and Acronyms.....................................................................................................................................3

1.GOAL AND INTRODUCTION........................................................................................................................................ 4

1.1. Regulatory Context............................................................................................................................................. 4

1.2. SSMP Update Schedule.......................................................................................................................................6

1.3. Sewer System Asset Overview ............................................................................................................................ 8 Specifications 5.2 – SSMP Development and Implementation.................................................................................12 Specifications 5.7 – Allocation of Resources ............................................................................................................ 13 Provisions 6.1 – Enforcement Provisions................................................................................................................14 Provisions 6.3 – Sewer System Management Plan Availability................................................................................15

2.ORGANIZATION....................................................................................................................................................... 16

2.1. Organizational Lines of Authority .................................................................................................................... 16

2.2. Organizational Staffing Responsibilities........................................................................................................... 21

2.3. Chain of Communication for Reporting Spills.................................................................................................. 24

3.LEGAL AUTHORITY...................................................................................................................................................26

4.OPERATION AND MAINTENANCE PROGRAM.......................................................................................................... 28

4.1. Updated Map of Sewer System....................................................................................................................... 28

4.2. Preventive Operation and Maintenance Activities..........................................................................................30

4.3. Training ............................................................................................................................................................ 32

4.4. Equipment Inventory....................................................................................................................................... 34 Specifications 5.19 – Operations and Maintenance................................................................................................ 36

5.DESIGN AND PERFORMANCE PROVISIONS ............................................................................................................. 42

5.1. Updated Design Criteria/Construction Standards/Specifications .................................................................... 42

5.2. Procedures and Standards................................................................................................................................44

6.SPILL EMERGENCY RESPONSE PLAN ....................................................................................................................... 46

7.SEWER PIPE BLOCKAGE PROGRAM......................................................................................................................... 48

8.SYSTEM EVALUATION, CAPACITY ASSURANCE, CAPITAL IMPROVEMENTS...............................................................52

8.1. System Evaluation and Condition Assessment.................................................................................................. 52

8.2. Capacity Assessment and Design Criteria ......................................................................................................... 55

8.3. Prioritization of Corrective Action..................................................................................................................... 58

8.4. Capital Improvement Plan ................................................................................................................................ 60

9.MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS..........................................................................62

10. INTERNAL AUDITS .................................................................................................................................................. 65

11. COMMUNICATION PROGRAM................................................................................................................................ 67 LIST OF APPENDICES....................................................................................................................................................69

TABLE OF CONTENTS
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page iii

LIST OF FIGURES
Figure 1 – Collection System Operational Report – SWRCB Integrated Water Quality System (CIWQS).......................1 Figure 2 – Sewer System Management Plan, Subsequent Update and Audit Due Dates..............................................6 Figure 3 – Agency Vicinity Map and Service Area .........................................................................................................9 Figure 4 – Proactive Sewer Line Maintenance and Results…………………………………………………………………………….……….10 Figure 5 – Public Services Organization Structure.......................................................................................................19 Figure 6 – Abbreviated Organization Chart.................................................................................................................20 Figure 7 – Chain of Communication for Reporting Spills.............................................................................................24

LIST OF TABLES
Table 1 – Abbreviations and Acronyms.........................................................................................................................3 Table 2 – Agency Sewer Connection Flow Classifications and Connections Data........................................................10 Table 3 – Implementation Responsibilities..................................................................................................................17 Table 4 – Responsible Position Contact Information...................................................................................................18

OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 1 of 69 Introduction
This Sewer System Management Plan (SSMP) or “Plan” has been prepared for the Agency with technical assistance from Fischer Compliance LLC and Sam Rose Consulting for meeting and exceeding compliance with the State Water Resources Control Board 2022 General Waste Discharge Requirements, Order WQ 2022-0103-DWQ for Sanitary Sewer Systems (referred to throughout this document as the WDR). The Agency provided all details, information, and institutional insights for preparation of the SSMP. The document has been developed to meet the size, scale, and complexity, serving as a “living document” used as a tool for managing and operating the agency's sanitary sewer collection system. Additionally, the latest 2024 Sewer System Management Plan Guidance Manual published by the Bay Area Clean Water Agency (BACWA) was utilized as a model for development of the document to harmonize formatting/content and incorporate recommended suggested guidance wherever possible.

The Agency’s commitment to meeting or exceeding regulatory requirements, along with their proactive approach to operation and management of the collection system, hasserved them well, as evidenced by system performance relative to other agencies in the region and the state.

Figure 1 provides key Agency spill metrics for the period of August 2, 2010, to August 2, 2025, including data comparing the Agency’s spill record with state and regional system data. The Agency consistently performs below both statewide and regional spill rate indices for all but Category 3 regional average spill rates and below both statewide and regional net spill volumes for all categories of spills from its sanitary sewer collection system.

Spill Rate Indices (spills/100mi/yr)
Category 1 Category 2 Category 3
Main System Laterals Other Main System Other Main System Other City of Morgan Hill CS 0.46 N/A 0.04 0.27 0.0 2.86 0.08 State Municipal(Public) Average 1.46 N/A 0.43 0.53 0.49 2.7 0.52 Region Municipal Average

1.49 N/A 0.85 0.74 0.56 3.5 0.63
Net Volume Spills Indices (gallons/1000 Capita/yr)
Category 1 Category 2 Category 3
Main System Laterals Other Main System Other Main System Other City of Morgan Hill CS 458.3 N/A 16.87 25.27 0.0 7.57 0.22 State Municipal(Public) Average 1524.48 N/A 3252.08 225.66 3158.04 27.04 8.08 Region Municipal Average
601.27 N/A 172.26 589.91 350.36 25.46 18.77
Figure 1 – Collection System Operational Report – SWRCB Integrated Water Quality System (CIWQS)

OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 2 of 69 SSMP Organization
This SSMP is organized into 11 core elements following Attachment D of the WDR, with inclusion of applicable Specifications requirements.

Each individual element in the SSMP includesthe following technical contents.

1. Requirements – Provides the actual description of applicable requirementsin the WDR.

2. Compliance – Describesthe City’s approach to complying with the WDR requirements.

3. Effectiveness – As measured by Key Performance Indicators(KPIs.)

4. Implementation – Demonstrates how the City will ensure the SSMP will be carried out as described.

5. Resilience – Demonstrates the resilience that is addressed in the SSMP and built-in to the City’s collection system and procedures.

6. Appendix Inclusions – List the items included in the Appendix for each SSMP Element, if any.

OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 3 of 69 Abbreviations and Acronyms1
BMP Best Management Practices
CCTV Closed Circuit Television
CIP Capital Improvement Program
CIPP Cured in Place Pipe
CIWQS California Integrated Water Quality System (State Water Board Online Spill Database) CMMS Computerized Maintenance Management System
Dir Director
Eng. Engineer
EPA US Environmental Protection Agency
FOG Fats, Oils and Grease
FSE Food Service Establishment
GCD Grease Control Device
GIS Geographic Information System
GM General Manager
I & I Inflow and Infiltration
LRO Legally Responsible Official
MAN Manager
NASSCO National Association of Sewer Service Companies
NPDES National Pollutant Discharge Elimination System
PACP Pipeline Assessment Certification Program
PSSCS Private Sanitary Sewer Collection System
RWQCB Regional Water Quality Control Board
SCADA Supervisory Control and Data Acquisition
SERP Spill Emergency Response Plan
SOP Standard Operating Procedure
SMP Waster Water Collection System Master Plan
SSMP Sewer System Management Plan
Spill Sanitary Sewer Spill
Sup Supervisor
WDR Sanitary Sewer Systems General Wastewater Discharge Requirements Order issued by the State Water Board (Order No. 2022-0103-DWQ)
SWRCB State Water Resources Control Board
WDID Waste Discharge ID Number (CIWQS)
Table 1 – Abbreviations and Acronyms
1 For a list of additional common acronyms for collection systems and related WDR terms, see the WDR, Attachment A (page 32)

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 4 of 69

1. Goal and Introduction

WDR REQUIREMENTS
Att. D-1 (pg. D-2)
“The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts ofthe Enrollee’ssanitary sewersystem(s), (2)reduce and prevent spills, and (3) contain and mitigate spills that do occur.

The Plan must include a narrative Introduction section that discussesthe following items:”

1.1. Regulatory Context

WDR REQUIREMENTS
Att. D-1.1 (pg. D-2)
“The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates”.

COMPLIANCE
The Agency is committed to fully implementing the WDR, which includes addressing all requirements by integrating a wide range of programs specifically designed for ensuring the integrity and efficiency of the Agency’s sanitary sewer collection system. Moreover, the Agency is dedicated to maintaining its collection system in a systematic manner by implementing various work programs, with a focus on critical areas, to prevent spills, allowing for a comprehensive approach to maintenance. Work programs include CCTV inspections, pipe cleaning, manhole inspections, lift station maintenance, root control, source control, and pipe repair, just to name a few. Work programs are described in more detail in sections Specifications 5.19 Operation and Maintenance of this SSMP.

By prioritizing proactive measures and taking a comprehensive approach, the Agency is well-equipped with a proven track record of effectively operating its sanitary sewer collection system with the highest levels of service, complying with the WDR, and reducing/eliminating sewage spills.

The goals of the City of Morgan Hills SSMP are:

1. To minimize and mitigate the adverse impacts of sewer system spills that may occur despite best efforts.

2. To minimize the frequency ofsewersystem spills.

3. To meet all applicable regulatory notification and reporting requirements.

4. To provide adequate capacity to convey both peak wastewater and dry wastewater flows.

5. To measure progressthrough performance measuresso that the plan can be adjusted as needed.

6. To protect public health and safety, and the environment.

7. To perform all operation and maintenance activities in a safe manner.

8. To document and define proceduresto addresssewersystem spills prevention and response.

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 5 of 69

9. To understand the condition of and maintain infrastructure to maximize the life of the collection system.

10. To Implement regular, proactive maintenance of the system to remove roots, debris, fats, oils, and grease (FOG) in areas prone to blockages that may cause sewer backups or sewer system spills.

11. Construct new and/or rehabilitated public and private sewers to City Engineering standards and specifications.

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 6 of 69

1.2. SSMPUpdate Schedule

WDR REQUIREMENTS
Att. D-1.2 (pg. D-3)
“The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include tones for incorporation of activities addressing prevention of sewer spills.”

COMPLIANCE
The Agency utilizes the State Water Board’s online look-up tool for ensuring all required due dates for updating its SSMP and completing its required SSMP Audits (see chart below).

The Agency’s current SSMP audit is expected to be completed by September 2025 and will be appended to this SSMP update when completed.

The Agency has previously incorporated industry standard design, monitoring, maintenance, repair, replacement, and capacity improvement activities addressing prevention of sewer spills. The Agency stays abreast of changes in technology and industry standards for prevention of sewer spills and adopts appropriate methods for their system as they become available and as resources permit.

Figure 2 – Sewer System Management Plan, Subsequent Update and Audit Due Dates

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 7 of 69

EFFECTIVENESS
The City utilizesthe following Key Performance Indicatorsfor measuring effectiveness of this Element:
• Are SSMP Audits and SSMP Updates being performed as scheduled? • Has the SSMP been approved by the governing board on the required schedule (i.e., every six years)?
• Are specific internally established sewer program milestones being monitored?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

1.2.1 Prepare for next SSMP Audit Begin 5/2/2027 X X X

1.2.2 Complete and Upload SSMP audit. By 11/2/2027 X X

1.2.3 Incorporate Audit Findings, update Change
Log and Update SSMP 10/2/2025 X

1.2.4 Board Approval and LRO Certification of SSMP By 10/2/2025 X X

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 8 of 69

1.3. Sewer System Asset Overview

WDR REQUIREMENTS
Att. D-1.3 (pg. D-3)
“The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewersystem;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percentage of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).
• Additionally, the Plan Introduction section must provide reference to the Enrollee’s up-todate map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.”

COMPLIANCE
The Agency is located in Santa Clara County, approximately 22 miles southeast from the City of San Jose’s downtown and 10 miles north from the City of Gilroy. The Agency operates a sanitary sewer system that serves a population of approximately 47,374 in a 12.9 square mile service area. The sewer system serves 15,230 connections. The sewer system consists of approximately 169.1 miles of gravity sewers, 3888 manholes, 3.2 miles of force mains, and fourteen (14) lift stations. The sewer lines range in size from four (4) inches to thirty-six (36) inches in diameter and the piping system includes thirty (30) siphons. The property owner is fully responsible for installation, maintenance, and repair of the private sewer lateral(s) on their parcel. Ultimately, wastewater collected from the Agency is conveyed south via a 12-mile Joint Trunk system that is discharged into a Wastewater Treatment Plant in the City of Gilroy. This plant is owned and operated by the South County Regional Wastewater Authority (SCRWA) under a Joint Powers Agreement (JPA) between the City of Morgan Hill and the City of City of Gilroy. Similarly, the Joint Trunk, south of Highland Avenue, is maintained by both agencies based on the capacity allocations documented in the JPA.

The Agency service area is mostly flat at the center with steeper slopes along the foothills at the east and west boundaries and ranges in elevation from 350 feet above sea level to 1200 feet above sea level in the foothills.

The Agency does not have any stormwater diversion structures.

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 9 of 69 Figure 3 – Agency Vicinity Map and Service Area

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 10 of 69

HISTORICAL GRAVITY SEWER LINE CLEANING
Fiscal Year
Linear Feet Cleaned Miles
Cleaned
Percent of System
Cleaned
2023/24 333,125 63 40
2022/23 249,187 47 30
2021/22 465,355 88 56
2020/21 622,180 118 75
2019/20 594,420 113 71
2018/19 452,703 86 54
2017/18 649,668 123 78
2016/17 363,622 69 44
2015/16 445,843 84 54
2014/15 587,687 111 70
2013/14 372,834 71 45
Figure 4 – Proactive Sewer Line Maintenance and Results Estimated customer connection flow classifications and connects data are presented in Table 2 below for residential, commercial industrial, and institutional data.

Use Type Flow (MG) Number of Connections
Single Family Residential 146.8 11,112
Multi-Family 27.6 2,269
Landscape 61.2 719
Commercial/Government 21.5 874
Institutional/Industrial Not Tracked Not Tracked
Not Active/Not Billed N/A 256
Table 2 – Agency Sewer Connection Flow Classifications and Connections Data Overall, the Agency has put itself in good position to maintain its collection system. There are few service area challenges. During heavy rain events, access to some easement roads/manholes can sometimes be limited for short periods.

System maps, include gravity mains, manholes, lift stations, siphons, and other collection system features and are complete, accurate, up-to-date, and available to all staff through the CMMS database. The Agency

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 11 of 69 continues to make efforts to accurately represent lateral information Refer to Section 4.1 Updated Map of Sanitary Sewer System for more detail.

EFFECTIVENESS
The City utilizesthe following Key Performance Indicatorsfor measuring effectiveness of this Element:
• Are assetstatistics periodically reviewed and updated as necessary? • Are omissions or errors addressed in a timely manner? • Are system maps up to date?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

1.3.1 Review Agency-owned asset
statistics and element
description; update as necessary
At the beginning of the audit cycle and
when significant changes have been made. X X

1.3.2 Update Maps Within 30 Days of Correction Submittal of Completion of Development Project X

RESILIENCE
Resilience is addressed in Element 1 by:
• Redundancy: More than one member of staff istrained and able to retrieve and manage the data. • Implementing a QA/QC process to help ensure information is accurate. • Continuous improvement with input from the field.
• Using calendar remindersto ensure compliance deadlines are met.

APPENDIX 1 INCLUSIONS
• None

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 12 of 69 Specifications 5.2 – SSMP Development and Implementation

WDR REQUIREMENTS
Specification. 5.2 (pg. 18)
“To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan. The scale and complexity of the Sewer System Management Plan, and specific elements of the Plan, must match the size, scale, and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be effective, the Sewer System Management Plan must include proceduresfor the management, operation, and maintenance of the sanitary sewersystem(s).

The procedures must: (1) incorporate the prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.”

COMPLIANCE
The Agency's current Sewer System Management Plan (SSMP) has been updated to meet the requirements of Order WQ 2022-0103-DWQ and addresses the required Elements. The SSMP addresses management, operations, and maintenance procedures specific to the Agency’s collection system. The Agency maintains a proactive O&M program to operate its system and identify defects, which are then prioritized for repair, replacement, rehabilitation, or placed on modified maintenance schedules. (See Elements 4 and 8 and Specifications 5.19 of this SSMP for more detail.)
The Agency keeps up with current industry standards, technology, and best practices by reviewing industry periodicals, networking, and attending industry conferences and workshops.

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 13 of 69 Specifications 5.7 – Allocation of Resources

WDR REQUIREMENTS
Specification. 5.7 (pg. 22)
“The Enrollee shall comply with the following requirements:
• Establish and maintain a meansto manage all necessary revenues and expendituresrelated to the sanitary sewer system; and
• Allocate the necessary resources to itssewer system management program for:
o Compliance with this General Order,
o Full implementation of its updated Sewer System Management Plan, o System operation, maintenance, and repair, and
o Spill responses.”

COMPLIANCE
The Agency maintains various revenue sources to maintain financial stability, meet its operational needs and manage all necessary expendituresfor itssewersystem operation. The primary source of revenue isthe annual Sewer Service Rate Charge, which is collected from customers and used for:
• Agency’s share of operation and maintenance of the South County Regional Wastewater Authority (SCRWA) and 12-mile Joint Trunk sewer collection system jointly owned by the Agency and City of Gilroy.
• Collection system capacity improvements, equipment replacement, and modification • Maintenance and operation of Agency wastewater collection and conveyance system • Collection system maintenance equipment and construction • General administrative services
• Extension of service of collection system
• General and unappropriated reserves
The Agency collects a Connection fee that funds the installation of facilities to areas not yet served, upsize pipes, construct relief trunk lines, and expand the treatment plant to ensure adequate capacity.

The Agency is adequately staffed with four entry level personnel, seven journey level personnel, one supervisor, and one manager of which nine are Grade I certified, one is Grade II certified, and two are CSUS certified. The Agency owns and operates the necessary equipment (see Appendix 4-1) to effectively maintain its collection system.

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 14 of 69 Provisions 6.1 – Enforcement Provisions

WDR REQUIREMENTS
Provisions 6.1 (pg. 27)
“The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.”

COMPLIANCE
The Agency is aware of the consequences for noncompliance including associated penalties for violations.

The Agency maintains a proactive stance with full implementation of its SSMP.

Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board.

Failure to comply with the notification, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the Enrollee to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the Enrollee to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the first 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 15 of 69 Provisions 6.3 – Sewer System Management Plan Availability

WDR REQUIREMENTS
Provisions 6.3 (pg. 31)
“The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s offices and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.”

COMPLIANCE
The Agency publishes its SSMP, available for public review, on its website and also maintains a paper copy in its offices which can be made available for inspection during regular business hours.

ORGANIZATION
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2. Organization

WDR REQUIREMENTS
Att. D-2 (pg. D-3)
“The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order;
• The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan Element;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county health officer, county environmental health City, and State Office of emergency Services.)”

COMPLIANCE
The above items are addressed in the order below:

Chris Ghione (primary LRO, typically certifiessewersystem spillsreports) and James Sylvain (secondary LRO, typically prepares draft sewer system spill reports) are designated as the Agency’s Legally Responsible Officials. All meet the requirements set forth in Specifications 5.1 of the re-issued Order (WQ-2022 0103- DWQ).

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 17 of 69 Implementation Responsibilities
Sewer System Management Plan Elements Responsible Position

1. SSMP Plan, Goal, and Introduction Deputy Director for Utility Services

1.1. Regulatory Context Deputy Director for Utility Services

1.2. SSMP Update Schedule Deputy Director for Utility Services

1.3. Sewer System Asset Overview Deputy Director for Utility Services

2. Organization Deputy Director for Utility Services

3. Legal Authority Public Services Director and Deputy Director for Utility Services

4. Operations and Maintenance Program Utilities Operations Manager

4.1. Updated maps of Sanitary Sewer System Utilities Operations Manager

4.2. Preventive Operation & Maintenance Utilities Operations Manager

4.3. Training Utilities Operations Manager

4.4. Equipment Inventory Utilities Operations Manager

5. Design/Performance Deputy Director of Engineering/City Engineer

5.1. Updated Design Criteria & Construction
Standards Deputy Director of Engineering/City Engineer

5.2. Procedures and Standards Deputy Director of Engineering/City Engineer

6. Spill Emergency Response Plan Utilities Operations Manager

7. Sewer Pipe Blockage Program Pretreatment Program Manager SCRWA

8. System Eval, Capacity Assurance, Capital Imp. Deputy Director for Utility Services

8.1. System Evaluation and Condition Assessment Deputy Director for Utility Services

8.2. Capacity Assessment and Design Criteria Deputy Director for Utility Services

8.3. Prioritization of Corrective Action Deputy Director for Utility Services

8.4. Capital Improvement Plan Deputy Director for Utility Services

9. Monitoring, Measurement & Program Modifications Deputy Director for Utility Services

10. Internal Audits Deputy Director for Utility Services

11. Communication Program Deputy Director for Utility Services Table 3 – Implementation Responsibilities

ORGANIZATION
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RESPONSIBLE POSITION CONTACT INFORMATION
Name Title Phone Email
Chris Ghione Public Services Director 408-782-9154 [email protected] James Sylvain Deputy Director for Utility Services 408-310-4166 [email protected] Mario Parraz Utilities Operations Manager 408-310-4043 [email protected] Scott Creer Deputy Director of Engineering/City
Engineer 408-310-4640 [email protected]
Bret Swain Pretreatment Program Manager
SCRWA 408-848-0480 [email protected]
Table 4 – Responsible Position Contact Information

ORGANIZATION
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2.1. Organizational Lines of Authority
Figure 5 below shows the Agency’s organization chart and Agency staff who manage all sanitary sewer activities within the City, whether it be reporting spills, analyzing capacities of the sanitary sewer system, or maintaining sanitary sewer facilities.

Figure 5 – Public Services Organization Structure
Public Services
Director
Public Services
Administrative
Team
Public Services
Administrative
Manager
CS Supervisor
Communications
Management
Analyst
PT
Administrative
Analyst
*Administrative Staff
Support to all other
Divsiions:

Deputy Director
of Engineering/
City Engineer
Engineering
Division
See Division
Org Chart
Deputy Diretor
of Utilities
Utilities
Division
See Division
Org Chart
Maintenance
Manager
Maintenance
Services
Division
See Division
Org Chart
Recreation
Manager
Recration and
Community
Services
Division
See Division
Org Chart
Program
Administrator
Environment
al Services
Division
See Division
Org Chart
Citywide GIS Division
GIS Administrator
(Reports to PS Director but
provides Citywide Support)

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 20 of 69 Figure 6 – Abbreviated Organization Chart
Utility Operations
Supervisor and
Field Staff
Engineering Staff
Utilities
Operations
Manager
Deputy Director
of Engineer/City
Engineer
Deputy Director
of Utilities
Public Services
Director
City Manager
City Council

ORGANIZATION
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2.2. Organizational Staffing Responsibilities
Chris Ghione, Public Services Director (Primary LRO) - Administers all phases of a comprehensive public works and engineering program through subordinate management and supervisory personnel; provides expert professional assistance to Agency managementstaff in areas ofresponsibility; performsrelated work as required. Reports to the City Manager.

James Sylvain, Deputy Director of Utility Services (Secondary LRO) – The Deputy Director of Utility Services is a mid-management position is responsible for overseeing the functions for water and wastewater utilities.

The position provides leadership and management over the water and wastewater functions of utilities including long-range planning, system reliability, regulatory compliance, capital program development, and operations and maintenance. The Deputy Director develops, monitors, and analyzes financial and quality indicators, and oversees utility operations. This requires detailed understanding of the municipal water and wastewater engineering, operations, management to deliver utility services. Reports to the Public Services Director.

Senior Project Manager – Responsible for engineering, directing, and performing complex or difficult civil engineering work. Trains subprofessionals and less experienced engineering staff. Reports to the Deputy Director of Engineering.

Management Analyst – Performs professional administrative and research work of a technical nature in support of the Utilities Division and on other work as assigned. Reports to the Deputy Director of Utilities.

Municipal Services Assistant – Under general supervision provides varied and responsible advanced office and technical support to the Utilities Division. Reports to the Deputy Director of Utilities.

Office Assistant I/II – Under supervision performs a variety of routine to difficult clerical support to the Utilities Division which may include receptionist duties, typing, word processing, record keeping and filing.

Reports to the Deputy Director of Utilities.

Associate Engineer – Performs a variety of professional civil engineering work related to the wastewater systems. Reports to the Deputy Director of Engineering.

Assistant Engineer – Performs a variety of professional civil engineering work related to the wastewater systems. Reports to the Senior Project Manager.

Engineering Technician II – Performs paraprofessional engineering tasks related to technical support duties for the Utilities Division including collection system mapping. Reports to the Senior Project Manager.

Financial and Policy Analyst – Responsible for financial tracking, monitoring, and reporting on the Utilities Division operations; also responsible for the financial structuring, monitoring, and reporting on the Capital Improvements Program (CIP) document. Reports to the Public Services Director.

Utilities Operations Manager (LRO) – Manages the City’s wastewater utility operations providing management over the operations of the utility including regulatory compliance, supervising operations and maintenance, emergency planning and response, recommending capital improvements and utility asset management to ensure reliable sustainable wastewater systems. Provides a central customer service role for both internal and external operations and maintenance activities. Reports to the Deputy Director of Utility Services.

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 22 of 69 Wastewater Utility Supervisor – (DS) – Responsible for supervising; scheduling and coordinating the collection systems operations and personnel assigned in the repair and maintenance of wastewater facilities, performs related administrative tasks in the operation of assigned work units. Reports to the Operations Manager.

Senior Utility Worker (DS) – Provides lead direction to crews in the collection system maintenance operations; performs advanced skilled wastewater collection system maintenance work including training and lead direction for lateral service connections and minor repairsto the collection system piping. Reports to the Program Maintenance Utilities Supervisor.

Utility Worker I – Performs a variety of semi-skilled work in the maintenance of the wastewater collection system facilities and appurtenances. Assists when responding to collection system emergencies and customer complaints. Reports to the Wastewater Senior Utility Supervisor.

Utility Worker II – Performs a variety ofskilled work in the maintenance of the wastewater collection system facilities and appurtenances. Respondsto collection system emergencies and customer complaints. Reports to Wastewater Senior Utility Supervisor.

Electrician – Responsible for the maintenance, troubleshooting, repairs, inspections, testing and installing all types of electricalsystemsincluding pumps and building electricalsystems at the journey level. Maintains technical knowledge of the functions and the operations of the City SCADA systems for the sewer systems.

Reports to the Program Maintenance Utility Supervisor.

Water Quality Technician – Responsible for assisting and advising on the development and implementation and maintenance of wastewater system quality control standards and monitoring. Prepares technical reports as directed. Reports to the Utility Systems Manager.

GIS/Land Use Data Administrator – Responsible for coordinating with and supporting the Utilities Department in implementation of all aspects of the City’s geographic information system (GIS) related projects. Maintains and updates collection system mapping. Reports to the Assistant City Manager for Administrative Services.

Building Official – Manages the activities of the Building Division including code enforcement and building inspection programs including service laterals and grease related requirements. Reports to the Community Development Director.

Building Inspector II – Performs skilled inspections of residential, commercial, and industrial structures, interprets, and enforces applicable codes and regulations in the collection system. Reports to the Building Official.

Code Enforcement Officer – Responsible for compliance with sections of the municipal code, ordinances, and resolutions in areas such as community nuisance, property maintenance, and related areas. Reports to the Building Official.

Pretreatment Program Manager SCRWA – Responsible through the authority in the Joint Powers Agreement with the City of Gilroy for the education, operations, management and enforcement of the City fats, oils, and grease (FOG) programs to protect the collection system from the discharge of FOG that could result in sewer system spills and will help reduce operations and maintenance costs. Reports to City of Gilroy Administrator/SCRWA General Manager.

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 23 of 69 Deputy Director for Engineering – The Deputy Director for Engineering is a mid- management position is responsible for overseeing the engineering functions for water and wastewater utilities. The position provides leadership and management over the engineering functions of utilities including long-range planning, system reliability, capital program accountability, and construction inspection. The Deputy Director develops, monitors, and analyzes financial and quality indicators, and oversees engineering operations. This requires an operational understanding of the municipal water and wastewater industry to develop and execute complex engineering projects and construction. Reports to the Public Services Director.

Senior Public WorksInspector – Under generalsupervision of the Public Works Inspector Supervisor, makes field inspections on a variety of public and private construction projects to ensure conformance with approved plans, specifications, and departmental regulations; performs land surveys using current methods; and performs minor drafting work and other office and field work related to engineering. Reports to the Deputy Director for Engineering
Public Works Inspector – Under the direct supervision of the Senior Public Works Inspector, makes field inspections on a variety of public and private construction projects to ensure conformance with approved plans, specifications, and departmental regulations; performs land surveys using current methods; and performs minor drafting work and other office and field work related to engineering. Reports to the Senior Public Works Supervisor.

Business Assistant – Under generalsupervision of the Deputy Director of Engineering providestechnical and support services applying policies, procedures, or ordinances as they relate to departmental permit and project processes and functions; perform related work as required.

Environmental Services Administrator – The Environmental Services Administrator is a mid-management position is responsible for overseeing responsible for overseeing the management of Citywide environmental services initiatives, including the inspection and enforcement private sewer laterals and private sanitary sewer collection systems, as well as water conservation programs. Reports to the Public Services Director.

Environmental Services Coordinator – The Environmental Services Coordinator is responsible for the implementation and enforcement of the citywide private sewer lateral, “retrofit at resale” program and the private sanitary sewer collection system inspection and rehabilitation program. The Environmental Services Coordinator implements the program through enforcement, regulation, incentives, and the administration of grant funding. Reports to the Environmental Services Administrator.

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 24 of 69 Agency Receives Call for Service
During business hours (0700-1600) varies. 311 calls or via emails or via Agency “SeeClickFix” web portal; initial calls are forwarded mainly to CS Supervisor or other staff.

After business hours(all Police dispatch) calls go directly to standby operator (same procedure as below for response) or via Agency “SeeClickFix” web portal; standby on call (Water Dept., Electrician, CS O/M staff).

Agency Response to Spill Event
Staff are sent out (first responders) before rolling Supervisor or heavy equipment to check responsibility (no lateral
responsibilities in place); upstream/downstream manholes checked; interviews of residents are done if applicable; backup equipment called if necessary.

City Reports Spill Event
For actual spills, SOPs include:

Verify location.

Blockage/containment.

Relieve stoppage.

Cleanup.

Restore flow.

2.3. Chain of Communication for Reporting Spills
Figure 7 – Chain of Communication for Reporting Spills

SPILL INCIDENT COMMAND
In the event that command personnel are absent, the specific order of command is as follows:

1. Public Services Director

2. Deputy Director of Utilities

3. Operations Manager

4. Supervisor

5. Senior Worker

ORGANIZATION
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EFFECTIVENESS
The City utilizesthe following Key Performance Indicatorsfor measuring effectiveness of this Element:
• Have there been any changes requiring updatesto the Organizational Chart? • Have there been instances when a service call for a spill was not properly routed to response personnel?
• Were allspill response activities documented and forwarded to the LRO? • Have there been any changes in assigned responsibilities for implementing the SSMP? • Is there a process in place to ensure all contact information remains up to date?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Man Sup

2.1 Review names, contact information and position
responsibilities. Update, as necessary. Semi-Annually X X

2.2 Review Chain of Communication outcomesfor allspill
responses
Each Spill Event X X

2.3 Review Organizational Chart for any changes. Update, as necessary.

Semi-Annually X X

RESILIENCE
Resilience is addressed in Element 2 by:
• Ensuring that more than one person is capable and responsible forspecific dutiesfor Sewer System Management Plan implementation, e.g., back-up personnel. • Designation of more than one LRO to help ensure full and continuous coverage of duties. • Testing the phone notification system to ensure calls are received and routed to appropriate personnel.

APPENDIX 2 INCLUSIONS
• None

LEGAL AUTHORITY
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3. Legal Authority

WDR REQUIREMENTS
Att. D-3 (pg. D-4)
“The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages; • Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed;
• Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

COMPLIANCE
The Morgan Hill Municipal Code (MHMC) describes the City’s current legal authority required for compliance with the GWDR. That authority is specifically contained within Title 13.20 of the Municipal Code and minimally in other Municipal Code Titles that are summarized below. In addition, all FOG related authorities are included in the SCRWA Pretreatment and Sewer Use Ordinance #2024-01. The Agency’s Code of Ordinances can be referenced at: Code of Ordinances | Morgan Hill, CA | Municode Library and SCRWA’s Sewer Use Ordinance can be referenced at: Sewer Ordinance | Gilroy, CA - Official Website.

The legal authority in the MHMC to address the above items, a-f, are noted by MHMC chapter and section in order below:
a. Authority to Prevent Illicit Dischargesinto Agency’s Wastewater Collection System:
• MHMC 13.20.010 - 13.20.100 and SCRWA Ordinance #2024-01, Sec 1.1. b. The Agency's pre-planned collaboration and coordination with storm drain agencies:

The Agency owns and operates the storm drain systems in theirservice areas. The Agency currently can access all storm drain facilities when needed. The Agency currently possesses GIS map layers for all storm drain systems, which are available to Agency staff via phones and tablets. MHMC

13.20.050 prohibits storm and unpolluted water connections to the Agency’s collection system.

SCRWA Ordinance #2024-01, Sec 2 addresses prohibitions on discharge of wastewater to storm drains.
c. Require thatsewersystem components and connections be properly designed and constructed:
• MHMC 13.16.010 and MHMC 13.20.355.

LEGAL AUTHORITY
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 27 of 69 d. Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee:
• MHMC 13.20.070, 13.20.073, and 13.20.076 and SCRWA Ordinance #2024-01, Sec 6 addresses right of entry forinspection and sampling/monitoring. e. Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures:
• MHMC 13.20.025 and SCRWA Ordinance #2024-01, Sec 1 and 8. f. Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable:
• MHMC Titles 13 and 17 address easement requirements for public services and new subdivisions, respectively.

EFFECTIVENESS
The City utilizesthe following Key Performance Indicatorsfor measuring effectiveness of this Element:
• Are the City ordinances and standards adequate for fulfilling the Sewer System Management Plan legal requirements?
• Does the City have a process in place for periodic review and evaluation of ordinances? • Have there been instances when the code or ordinance did not address a need or circumstance?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

3.1 Review Ordinance to confirm all documents provide
necessary required legal authority.

Once per 6-year SSMP
Update Cycle X X

3.2 Confer with Agency storm drain operationsstaff to
ensure current practices are up to date. Annually X

3.3 Monitor and Document occasions when ordinance(s)
failed to address issues as intended. Continuously X X X

RESILIENCE
Resilience is addressed in Element 3 by:
• Keeping abreast of industry trends and local ordinances that may affect operations.

APPENDIX 3 INCLUSIONS
• 3.1 Grant of Easement Template

OPERATION AND MAINTENANCE PROGRAM
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4. Operation and Maintenance Program

WDR REQUIREMENTS
Att. D-4 (pg. D-4)
“The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.”

4.1. Updated Map of Sewer System

WDR REQUIREMENTS
Att. D-4.1 (pg. D-4)
“An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.”

COMPLIANCE
The Agency utilizes a Geographic Information System (GIS) that includes the information for its wastewater collection system assets including all gravity lines and manholes, lift stations, pressure pipe, siphons and other appurtenances. The GIS mapsinclude basic asset information ofsize, material, age and flow direction, specific asset identification numbers for each asset and operational elevations and GPS coordinates. The Agency has migrated to Trimble’s Cityworks CMMS workflow management system. The current GIS mapping system includes storm water pipe systems in the Agencies service area.

An Engineering Technician on an as needed basis maintains the current sewer maps. These maps are available to the field crews during their work on tablet computers that are in the field vehicles. The information in the tablets is entered during the field operations and then updated to a central database at the end of each shift. The base sewer system maps undergo continuous revision and confirmation in the Agency’s asset management and work order systems for both the sanitary sewer and the storm systems.

The editing feature in the software allows field staff to provide redline markups when corrections are needed to the mapping, which are then verified and processed by engineering staff within a few days. Upon request, the Agency will provide State and Regional Water Board staff with a link to system maps.

EFFECTIVENESS
The City utilizesthe following Key Performance Indicatorsfor measuring effectiveness of this Element:
• Were all map updates completed in a timely manner?
• Are allstaff trained in the procedure for providing map update information? • Are newly installed sewer assetsincorporated into the system maps? • Are there terrain features or assets that should be incorporated in future map updates (e.g. exposed pipe, siphons, ARVs, surface water, etc.)

OPERATION AND MAINTENANCE PROGRAM
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IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party
Dir Eng Sup

4.1.1 Review map update procedures with all affected staff. Annually X X

4.1.2 Review/ensure all newly installed facilities have been updated and included in the system maps
Annually X X

OPERATION AND MAINTENANCE PROGRAM
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4.2. Preventive Operation and Maintenance Activities

WDR REQUIREMENTS
Att. D-4.2 (pgs. D-4/D-5)
“A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors. The scheduling system must include:
• Inspection and maintenance activities;
• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.

The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.”

COMPLIANCE
The purpose of a work order system is to program and track all required inspection and maintenance activities within the collection system to help proactively prevent blockages/operational problems or spills.

The Agency transitioned from using SEDARU Computerized Maintenance Management System (CMMS) and now utilizes the Trimble Cityworks CMMS which allows the Agency to make informed decisions regarding its assets and infrastructure by using the collected data from field work orders and documented inspections.

The Agency maintains a list of “hot spot” areas in Excel that receive increased weekly and monthly inspection and cleaning frequency compared to the remainder of the Agencies collection system which is inspected and cleaned on an approximately two-year year cycle.

The Agency’s CMMS maintains historical data for all maintenance activities and provides a basis for critical analysis and data-driven planning and decision-making today and into the future. This allows for prioritizing and planning routine activities such as CCTV inspections, pipe cleaning, and pump station maintenance activities. In addition, the CMMS is used to plan and schedule higher-frequency inspection and maintenance activities such as Hot Spot cleaning and selective root control activities. Emergency and other reactive activities are documented in work orders as well.

The scheduling system allows staff to put certain activities on a preventive schedule where the CMMS automatically create work orders on a prescribed interval. Work ordersfor other activities are generated by supervisory personnel on an as-needed basis.

EFFECTIVENESS
The City utilizesthe following Key Performance Indicatorsfor measuring effectiveness of this Element:
• Are the City’s maintenance, operations, and engineering work orders periodically audited for accuracy and completeness?
• Doesthe City monitor “open”, “overdue”, or “not yet completed” work ordersto ensure completion of tasks?
• Are inspection and maintenance activities reducing the number and volume of spills? • Is maintenance work being completed as scheduled?

OPERATION AND MAINTENANCE PROGRAM
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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

4.2.1 Monitor “Past Due” work ordersto ensure critical work is being completed Quarterly X X

4.2.2 Review scheduled PMsto ensure the prescribed
schedule remains appropriate. Annually X X

OPERATION AND MAINTENANCE PROGRAM
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4.3. Training

WDR REQUIREMENTS
Att. D-4 (pg. D-5)
“In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation ofspill volume for field operators; and • Electronic CIWQS reporting proceduresforstaff submitting data.”

COMPLIANCE
The Agency’s training program covers several areas involving or associated with wastewater collection systems and servesto develop and maintain highly qualified, knowledgeable, and capable staff. Thistraining is provided through a variety of modes(self-study,seminars, conferences, on-the-job, etc.) and beginsfrom the first day on the job and continues regularly thereafter.

The City Public Services Director is responsible for ensuring full compliance through implementation, review, and training on the Agency’s Spill Emergency Response Plan (SERP) including review of internal response procedures, practice drills, skilled volume estimation, and CIWQS reporting. The Agency’s employees are required to report all wastewater overflows found and to take appropriate action to secure the wastewater overflow area, properly report to the appropriate regulatory agencies, relieve the cause of the overflow, and ensure that the affected area is cleaned as soon as possible to minimize health hazards to the public and protect the environment.

The Agency’s goal is to respond to sewer system overflows as soon as possible following notification. The Agency followsreporting proceduresregarding sewerspills asset forth by the San Francisco Regional Water Quality Control Board (SFRWQCB), the Central Coast Regional Water Quality Control Board (CCRWQCB), and the California State Water Resources Control Board (SWRCB).

The Agency conducts department training sessions for its collection system employees on both the SSMP and SERP including the City Water Quality Monitoring Plan (WQMP) annually including volume estimation and sewer system spill start time determinations. Training is part classroom and part hands-on exercises and drills for responding to spill events and includes containment, restoring flow, estimating spill volume, estimating spill volume recovered, and spill start time estimation, clean up and completing the spill event data collection forms.

The Agency’s standard service and construction contract language requires all contractors working on the Agency’s wastewater collection system to provide training for their employees on the Agency’s SERP or demonstrate they have been trained on an equivalent emergency response plan of their own.

This language is included in service agreements and discussed during pre-job meetings. In the event of a spill, Contract Service personnel are required to:
• Immediately notify the Agency of any sewage spill they encounter. • Make attempts to contain the spill using methods described in the Agency’s SERP, Part 2 - Field Guide.

OPERATION AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 33 of 69 • Cordon off the area to keep the public safe using methods described in the Agency’s SERP, Part 2 - Field Guide.
• Remain onsite until Agency staff arrives and relievesthem.

EFFECTIVENESS
The City utilizesthe following Key Performance Indicatorsfor measuring effectiveness of this Element:
• Has all training been completed as scheduled?
• Have records of training and attendance been documented and maintained? • Have allstaff demonstrated ability and knowledge after each training event? • Have contractorsreceived, at a minimum, direction forreporting and responding to spills?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

4.3.1 Review training documentation to ensure allstaff have received required training Quarterly X X

4.3.2 Review agreements with contractors and/or Pre-Job meeting minutes to ensure contract personnel have
received instruction for responding to sewage spills
Each Contract X X

OPERATION AND MAINTENANCE PROGRAM
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4.4. Equipment Inventory

WDR REQUIREMENTS
Att. D-4.4 (pg. D-5)
“An inventory ofsewersystem equipment, including the identification of critical replacement and spare parts.”

COMPLIANCE
The Agency maintains a host of equipment for both routine maintenance and for contingency or emergency operations. Included in this inventory are one jetter/flusher only truck and one combination truck that are used to perform most of the cleaning maintenance on Agency sewer mains. A continuous feed rodder is used for cleaning maintenance on sewer mains with difficult accessibility. These units are outfitted with a complement of nozzles and or cuttersthat enable these trucks to be used to clean a variety of different pipe sizes and remove different types of debris accumulation.

To aid in the maintenance of sewer lines the Agency has a portable easement jetter/flusher that is used on those sewer lines that are exceptionally long or are difficult to access. In addition, the Agency maintains an inventory of emergency bypass equipment including pumps and related fittings, hoses, an d pi pes. Th e Agency hasfour (4) service trucks that are each equipped for preventive maintenance and customer service calls. These service trucks also carry spill containment items to contain spills and prevent sewage from entering storm drains. Large diameter pipes 16-inch in diameter or greater are maintained using service contractors rather than Agency staff.

In an emergency where sewage bypass pumping is required, the Agency utilizes a 6” trash. The Agency also has smaller portable trash pumps used for maintenance and cleanup operations. Associated suction and discharge hoses with Camlock type connectors are kept with the pumps. For emergency power supply needs at pump stations and spill sites, the Agency maintains two 60 KW portable emergency.

The Agency maintains an inventory of replacement parts, including those deemed to be critical parts, for each pump station including twelve (12) Flygt spare pumps and a modest supply of material for the repair of pipe and manholes. In addition to spare pumps, significant components (impellers, bearings, etc.) are kept on hand for quick repairs.

The repair of pipelines, manhole covers, and manhole frame replacements, are performed by Agency staff, and the Agency maintains a small supply of clay and plastic pipe of various diameter and their associated couplings should they be needed on short notice. In terms of the repair or emergency replacement of large cleaning equipment, either Agency staff or local equipment representatives are authorized to make repairs to these units and provide units for lease should the need arise. In addition, the Agency coordinates and cooperates with the City of Gilroy.

Repairs to pipelines and manholes, or electrical issues at pump stations, may be performed by Agency staff or the Agency may also utilize outside contractors if needed. These contractors can provide emergency and routine service when requested. If the need should arise where the magnitude of repair is beyond the capabilities of a service repair contractor, contracts can be entered with a major construction contractor with appropriate resources. Similarly, the electrical needs of the Agency’s pump stations are met utilizing Agency staff however, an on-call electrical contractor may be utilized if needed. E ngineering s upport o r consultation, if needed, is available through existing engineering consultant contracts.

OPERATION AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 35 of 69 The Agency is currently undertaking a planned rehabilitation project to repair the most at-risk pipelines in their service area as well as those identified as a priority through CCTV inspection work. The annual budget for this rehabilitation project is $2,500,000. In addition, $8,000,000 is budgeted over 5 years for repairs to the joint trunk line shared with the City of Gilroy.

EFFECTIVENESS
The City utilizesthe following Key Performance Indicatorsfor measuring effectiveness of this Element:
• Have inventory lists been audited as scheduled?
• Have any inventory deficiencies or omissions been discovered and rectified? • Hasthe City experienced any equipment failure that inhibited a spill response?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

4.4.1 Audit inventory liststo ensure stock is adequate Annually X X

4.4.2 Check with vendorsto ensure critical partslead
times are as expected. Annually X X

4.4.3 Ensure contracts with emergency support
services are current Annually X

RESILIENCE
Resilience is addressed in Element 4 by:
• Developing an SOP for updating maps when errors are discovered. • Developing and using forms (paper or electronic) for data collection to help ensure all pertinent information is consistently collected.
• Periodically evaluating inspection cycle intervals to help ensure they are optimized. • Requiring staff to demonstrate ability and/or knowledge for all training activities. • Monitoring equipment and criticalspare parts usage for and trends. • Performing periodic audits of the Vehicle and Equipment Inventory List.

APPENDIX 4 INCLUSIONS
• 4.1. Major Sewer System Equipment Inventory
• 4.2. Critical Sewer System Replacement PartsInventory

OPERATION AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for City of Morgan Hill use only. Page 36 of 69 Specifications 5.19 – Operations and Maintenance

WDR REQUIREMENTS
Specification. 5.19 (pg. 27)
“To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.”

COMPLIANCE
The Agency has a very effective preventive maintenance program that maintains the integrity of the sewer system and ensures continuous and safe conveyance of wastewater, resulting in a reduced frequency, number, and volume of sanitary sewer overflows (spills). The Agency’s preventive maintenance program has evolved into a very proactive program that is designed to locate, identify, and address problems that may exist in the collection system prior to the occurrence of a failure in the system. It is efficient by establishing, where possible, standard cleaning cycles in predetermined geographic areas. By creating large work orders bound within a single geographic area, high productivity is achieved by reducing travel time and utilizing the same work crews for continuity. It should be noted that the Agency’s maintenance program is never static and continues to be re-examined to improve its efficiency and effectiveness.

The prioritization and scheduling of the Agency’s preventive maintenance program is enhanced by the capabilities of CMMS, which is used to electronically store, track, and manage all operations and maintenance activities pertaining to the collection system. Maintenance history information, asset information, service call data, cleaning schedules, and closed-circuit television (CCTV) data are all kept and managed through the CMMS database. The linking of the Agency’s GIS and CMMS database is a powerful feature for field use and provides office staff with the ability to graphically represent or tabulate any collection system asset or historical maintenance data to help facilitate its analysis. The primary components of the sewer system receiving preventive maintenance include main lines, siphons, manholes, and pump stations. The Agency’s preventive maintenance program for each component is described below through a discussion of specific maintenance routines, cleaning methods, and service call response procedures.

Upper and lower sewer laterals are the responsibility of the individual home or business owner from the building to the Agency’ssewer main line. Agency staff do not inspect or maintain the upper or lower laterals connected to their collection system. Inspection and maintenance of upper and lower sewer laterals are addressed by the Agency’s Environmental Services Division through a Private Sewer Lateral inspection and retrofit at property resale program and the Private Sanitary Sewer Collection System (PSSCS) inspection and repair program.

Sewer Main Maintenance
The cleaning of the Agency’s sewer mains constitutesthe largest maintenance activity in the Agency. Based on prior cleaning history and resource capabilities, it was determined that the minimum effective cleaning frequency to be used for routine mainline maintenance isthirty-six (36) months. Historically, the Agency has proactively flushed its entire Sanitary Sewer System at least every two and a quarter (2.25) to three (3) years.

The Agency preventively cleans sewers with a history of problems weekly, monthly, quarterly, biannually, and annually to minimize operational problems from these impacted lines. The Agency has developed