Morgan Hill City Council
December 3, 2025

City Council
Regular Meeting Agenda
Mark Turner - Mayor
Marilyn Librers - Mayor Pro Tem
Soraida Iwanaga - Council Member
Yvonne Martínez Beltrán - Council Member
Miriam Vega - Council Member
Wednesday, December 3, 2025
6:00 p.m.

Council Chamber Building
17555 Peak Avenue, Morgan Hill, CA 95037
Morgan Hill City Council meetings are held in person with the option for the public to attend in-person or participate by teleconference/video conference. Information on how the public may observe and participate in the meeting is below.

MEETING PARTICIPATION
Morgan Hill City Council meetings are held in person. The community may attend in person or via Zoom (video/teleconference). The meetings are also live-streamed on the City’s website and Facebook page.

As a courtesy, and technology permitting, members of the public may attend online.

However, the City cannot guarantee that the public’s access to online technology will be uninterrupted, and technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue despite technical difficulties for participants using the online option.

Those wishing to participate in the meetings remotely must register in advance at https://bit.ly/CityCouncilZoomRegistration. Additionally, Zoom participants must be running the latest version or will be required to update to the latest version before being able to join the meeting remotely.

Remote participation is also available by calling (669) 900-9128 and entering webinar id: 873 3200 8380#. Dial *9 to raise your hand, and be called upon to speak for up to 3 minutes. Dial *6 to unmute.

December 3, 2025
2 PUBLIC COMMENT
Public comment may be offered verbally at the meeting or in writing before the meeting.

Public comment is limited to three minutes, but the Mayor may adjust time limits for individual or total comments while ensuring all viewpoints are heard, encouraging speakers to avoid repetition, and allowing a designated spokesperson for organized support or opposition to present longer if needed.

Those attending remotely may only offer public comment for items on the agenda in one of four categories:
• Consent Calendar
• Other Business
• Public Hearings
• Closed Session
Public comment will be heard from those attending in person first with the submission of a speaker card. Once that is complete, we will move to those on Zoom that have their hand raised. Following public comment from Zoom, we will close the public comment period for that item.

Remote public comment for items not on the agenda will not be accepted.

Written public comment may be submitted to the City Clerk:
• In person at the City Council Meeting;
• Via email to [email protected]; or
• Hand delivered or mailed to the City Clerk at 17575 Peak Avenue, Morgan Hill, CA 95037
Please email your comments to the City Clerk no later than 3:00 p.m. on Tuesday (the day before the City Council meeting) so that your comments can be submitted to the members of the City Council with sufficient time to review them. You may continue to provide written comments up to noon on Wednesday (the day of the meeting), although Council Members may not have sufficient time to review them before the meeting.

Public comments submitted to the City Clerk after noon (12:00 p.m.) the day of the meeting will be provided to the City Council as time allows.

Written comments WILL NOT be read aloud during the City Council Meeting. Please note that written comments are posted on the City's website. It is recommended that you do not include any personal information that you do not want to be posted on the web. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

December 3, 2025
3 AMERICANS WITH DISABILITIES ACT (ADA)
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at (408)779-7259 or by email at [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting.

CALL TO ORDER

ROLL CALL ATTENDANCE

DECLARATION OF POSTING AGENDA

SILENT INVOCATION

PLEDGE OF ALLEGIANCE

CITY COUNCIL REPORTS
Council Member Iwanaga

OTHER REPORTS

CITY MANAGER'S REPORT

CITY ATTORNEY'S REPORT

PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
This opportunity for public comment is for items that are not on the agenda. If you would like to make comments on an item that is on the agenda, please wait until we get to that item to offer your comments. Members of the public are entitled to address the City Council concerning any item within the Morgan Hill City Council’s subject matter jurisdiction. Public comments are limited to no more than three minutes. Except for certain specific exceptions, the City Council is prohibited from discussing or taking action on any item not appearing on the posted agenda. Public comment is intended for comments. Questions posed during public comment are not generally answered. If you have questions, please send them to the City Clerk at [email protected] to receive a response. (See additional noticing at the end of this agenda)

December 3, 2025
4 ADOPTION OF AGENDA

CONSENT CALENDAR
Items appearing on the Consent Calendar are considered routine and may be approved by one motion. Pursuant to City Council Policies and Procedures (CP 97-01), any member of the Council or public may request to have an item removed from the Consent Calendar for comment and action.

1. ACCEPT THE ANNUAL SENATE BILL (SB) 165 REPORT FOR COMMUNITY FACILITIES DISTRICT NO. 2014-1 (FISHER CREEK)
Recommendation:

Accept and file report.

2. ACCEPT THE CITY'S ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2025
Recommendation:

Accept the City’s Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2025.

3. ADOPT RESOLUTION APPROVING AND MAKING FINDINGS RELATED TO THE ASSEMBLY BILL (AB) 1600 DEVELOPMENT IMPACT FEE ANNUAL REPORT FOR FISCAL YEAR 2024-25
Recommendation:

1. Adopt resolution making findings for unexpended development impact fees; and

2. Accept the annual development impact fee report.

4. APPROVE FIRST AMENDMENT TO AGREEMENT WITH CSG
CONSULTANTS, INC. FOR BUILDING PLAN AND FIRE PLAN REVIEW

SERVICES
Recommendation:

Approve and authorize the City Manager to execute and administer the first amendment to the professional services agreement with CSG Consultants, Inc., for Building Division plan review services, increasing by $75,000 for a total of $395,000.

5. APPROVE THE NOVEMBER 19, 2025 CITY COUNCIL MEETING MINUTES Recommendation:

Approve the November 19, 2025 City Council Meeting Minutes.

6. AWARD JANITORIAL SERVICE AGREEMENT TO US METRO GROUP, INC.

IN THE AMOUNT OF $814,257 FOR THE INITIAL TWO-YEAR TERM

December 3, 2025
5 Recommendation:

1. Award a janitorial service agreement to US Metro Group, Inc. in the amount of $814,257 for a two-year term;

2. Authorize the City Manager to extend the service agreement up to an additional three years for a total term of five years; and

3. Authorize the City Manager to execute and administer the agreement and amendments.

7. AWARD SERVICE AGREEMENT FOR MATS, LINENS, AND TOWELS

SERVICE TO PRUDENTIAL OVERALL SUPPLY IN THE AMOUNT OF
$86,000 FOR THE INITIAL TWO-YEAR TERM
Recommendation:

1. Award a service agreement to Prudential Overall Supply in the amount of $86,000 for a two-year term; and

2. Authorize the City Manager to extend the service agreement up to an additional three years for a total term of five years; and

3. Authorize the City Manager to execute and administer the agreement and amendments.

OTHER BUSINESS

8. RECEIVE REPORT REGARDING REGULATION OF STREET AND MOBILE

VENDORS
Recommendation:

Receive City staff report and provide policy direction.

PUBLIC HEARINGS

9. ADOPT A RESOLUTION TO ADD A HEALTHY NEIGHBORHOODS FOR ALL ELEMENT (GENERAL PLAN AMENDMENT GPA2024-0002) TO THE TEXT OF THE MORGAN HILL 2035 GENERAL PLAN IN COMPLIANCE WITH CALIFORNIA SENATE BILL 1000
Recommendation:

1. Open/Close the Public Hearing; and

2. Adopt a Resolution approving an amendment to the Morgan Hill 2035 General Plan to add a Healthy Neighborhoods for All Element.

10. ADOPT A RESOLUTION TO AMEND THE TEXT OF THE NATURAL

RESOURCES AND ENVIRONMENT ELEMENT (GENERAL PLAN

December 3, 2025
6 AMENDMENT GPA2024-0004) OF THE MORGAN HILL 2035 GENERAL PLAN IN COMPLIANCE WITH CALIFORNIA SENATE BILL 1425
Recommendation:

1. Open/Close the Public Hearing; and

2. Adopt a Resolution approving an amendment to the Natural Resources and Environment Element of the Morgan Hill 2035 General Plan.

FUTURE COUNCIL INITIATED AGENDA ITEMS
Note: in accordance with Government Code Section 54954.2(a), there shall be no discussion, debate and/or action taken on any request other than providing direction to staff to place the matter of business on a future agenda.

ADJOURNMENT

December 3, 2025
7 NOTICE
Any documents produced by the City and distributed to the majority of the City Council less than 72 hours prior to an open meeting, will be made available for public inspection at the City Clerk’s Counter at City Hall located at 17575 Peak Avenue, Morgan Hill, CA, 95037 and at the Morgan Hill Public Library located at 660 West Main Avenue, Morgan Hill, California, 95037 during normal business hours. (Pursuant to Government Code 54957.5)

PUBLIC COMMENT
Members of the Public are entitled to directly address the City Council concerning any item described in the notice of this meeting during consideration of that item. If you wish to address the Council on any item on this agenda, please complete a speaker request card located in the foyer of the Council Chambers and deliver it to the Minutes Clerk before the City Council discussion on the item. You are not required to give your name on the speaker card to speak to the Council, but it is very helpful. When you are called, proceed to the podium, and the Mayor will recognize you. If you wish to address the City Council on any other item of interest to the public, you may do so during the public comment portion of the meeting following the same procedure described above. Please limit your comments to three (3) minutes or less.

Please submit written correspondence to the Minutes Clerk, who will distribute correspondence to the City Council.

Persons interested in proposing an item for the City Council agenda should contact a member of the City Council who may request an item on the agenda for a future City Council meeting. Council discussion or action may not be taken until your item appears on an agenda. This procedure is in compliance with the California Public Meeting Law (Brown Act) Government Code §54950.

City Council Policies and Procedures (CP 03-01) outlines the procedure for the conduct of public hearings.

Notice is given, pursuant to Government Code Section 65009, that any challenge of Public Hearing Agenda items in court, may be limited to raising only those issues raised by you or on your behalf at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to the Public Hearing on these matters.

The time within which judicial review must be sought of the action by the City Council, which acted upon any matter appearing on this agenda is governed by the provisions of Section 1094.6 of the California Code of Civil Procedure.

For a copy of City Council Policies and Procedures CP 97-01, please contact the City Clerk’s office (408) 779-7259, (408) 779-3117 (fax) or by email [email protected].

December 3, 2025
8

1 CITY COUNCIL STAFF REPORT
MEETING DATE: December 3, 2025
PREPARED BY:

Dat Nguyen, Finance Director
APPROVED BY: City Manager
ACCEPT THE ANNUAL SENATE BILL (SB) 165 REPORT FOR
COMMUNITY FACILITIES DISTRICT NO. 2014-1 (FISHER CREEK)

RECOMMENDATION(S)
Accept and file report.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Preserving and Cultivating Public Trust
2024-2025 Strategic Priorities
Fiscal Sustainability
Community Engagement
REPORT NARRATIVE:

The Local Agency Special Tax and Bond Accountability Act ("The Act") requires that any local special tax or local bond measure subject to voter approval contains a statement indicating the specific purposes of the special tax, requires that the proceeds of the special tax be applied to those purposes, requires the creation of an account into which the proceeds shall be deposited, and requires an annual report containing specified information concerning the use of proceeds.

The Act was enacted by Senate Bill 165 and codified in the California Government Code Sections 53410 through 53412. The City's Community Facilities District (CFD) No. 2014-1 (Fisher Creek) falls within these reporting requirements, and the attached annual report is intended to comply with the regulation.

COMMUNITY ENGAGEMENT:

Inform
This report serves to inform the Community of the required reporting information for the CFD.

ALTERNATIVE ACTIONS:

Not Applicable

1 PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

The City Council receives and files the SB 165 Report for CFD No. 2014-1 (Fisher Creek) annually.

FISCAL AND RESOURCE IMPACT:

The preparation of the report is a part of the Finance workplan.

CEQA (California Environmental Quality Act):

Not a Project
Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

City of Morgan Hill
Fiscal Year 2025/26 Annual Report – CFD No. 2014-1 2

1. SB 165: LOCAL AGENCY SPECIAL TAX AND BOND

ACCOUNTABILITY ACT
Senate Bill 165, filed with the Secretary of State on September 19, 2000, enacted the Local Agency Special Tax and Bond Accountability Act (the “Act”). This Act requires that any local special tax or local bond measure subject to voter approval contain a statement indicating the specific purposes of the special tax, require that the proceeds of the special tax be applied to those purposes, require the creation of an account into which the proceeds shall be deposited, and require an annual report containing specified information concerning the use of the proceeds. The Act only applies to any local special tax measure or local bond measure adopted on or after January 1, 2001, in accordance with Section 50075.1 or Section 53410 of the California Government Code.

Some of the requirements of the Act are handled at the formation of the Special Tax District and others are handled through annual reports. This Section of this report intends to comply with Sections 50075.3 of the California Government Code that states:
“The chief fiscal officer of the issuing local agency shall file a report with its governing body no later than January 1, 2002, and at least once a year thereafter. The annual report shall contain both of the following:

1. The amount of funds collected and expended.

2. The status of any project required or authorized to be funded as identified in subdivision (a) of Sections 50075.1.”
The requirements of the Act apply to the Funds for the following:

The City of Morgan Hill
Community Facilities District No. 2014-1 (Fisher Creek) Purpose of Special Tax
The special tax provides funding for all or a portion of the costs of the maintenance and monitoring required by the San Francisco Bay Regional Water Quality Control Board for the realignment of Fisher Creek. The special tax funds the cost of maintenance, and monitoring of the Fisher Creek Realignment project; pay for administrative expenses; pay for any amounts required to establish or replenish capital improvement funds, repair and contingency funds or reserve funds; and pay for reasonable anticipated delinquent special taxes.

The project(s) are ongoing on an annual basis.

Collections and Expenditures
Fund Name
06/30/2024
Balance
Amount
Collected(1)(2)
Amount
Expended
06/30/2025
Balance
Special Tax Fund $162,519 $33,014.00 $26,526.00 $169,007 (1) Figure represents the total amount levied for Fiscal Year 2024/25, less County Collection Fees of 1.0% of the total levy amount and delinquencies.
(2) Includes interest earned.

2 CITY COUNCIL STAFF REPORT
MEETING DATE: December 3, 2025
PREPARED BY:

Dat Nguyen, Finance Director
APPROVED BY: City Manager

ACCEPT THE CITY'S ANNUAL COMPREHENSIVE FINANCIAL
REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2025

RECOMMENDATION(S)
Accept the City’s Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2025.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Preserving and Cultivating Public Trust
2024-2025 Strategic Priorities
Fiscal Sustainability
Community Engagement
REPORT NARRATIVE:

The Fiscal Year 2024-25 Annual Comprehensive Financial Report (ACFR) is presented for your acceptance. Each year, the City engages an independent firm to audit the books and accounts of the City’s general ledger, including a review and verification of all finance processes. An annual audit is required by state law and by bond covenants.

The ACFR presents the operations and financial activity of all the City’s various funds, including the General Fund. It includes an unmodified audit opinion from Maze & Associates, the City’s external auditors, stating that the financial statements present fairly the results of operations for the year ended June 30, 2025, in conformance with Generally Accepted Accounting Principles (GAAP). An unmodified, or "clean," opinion is the highest level of assurance an auditor can issue, indicating that the financial statements are free of material misstatements and follow the applicable financial reporting framework.

A summary of significant highlights follows:

General Fund
The unassigned (unrestricted) fund balance decreased by approximately $2.2 million compared to the prior year. This decrease is primarily attributable to higher costs to maintain municipal services and the establishment of a $1.0 million reserve to address

2 potential losses related to the County of Santa Clara’s ongoing lawsuit with the California State Controller’s Office concerning the interpretation of state law governing excess Educational Revenue Augmentation Fund (ERAF) calculations. Despite this reduction, the General Fund’s unrestricted fund balance ended the year roughly $1.9 million higher than the projection staff used as the beginning fund balance for the MidCycle Budget Review in June 2025.

Per the City Council’s adopted fiscal policy, 60% of the $1.9 million in budget savings would typically be allocated to the City’s general government services unfunded liabilities, with the remaining 40% returned to the Unassigned General Fund Reserve.

However, because current-year sales tax revenues are projected to come in below the original budget, the economy remains uncertain, and approximately $2.4 million may be needed for potential losses related to the excess ERAF lawsuit, staff is recommending deferring the allocation of this year’s budget savings until completion of the next biennial budget.

Development Services Fund
At the end of FY 2024–25, the fund had a negative balance of approximately $1.0 million, an increase of about $0.1 million from the prior year. Actual revenues exceeded budgeted revenues by approximately $0.4 million, primarily due to updated fees. On October 23, 2024, the City Council adopted an updated fee schedule for land development permits issued by Planning, Building, and Land Development Engineering, all of which are administered through the City’s Development Services program.

Enterprise Funds
Unrestricted net position totaled $27.8 million for Sewer Operations and $25.8 million for Water Operations.
• Water Operations: Unrestricted net position increased by $3.4 million from the prior year. Operating revenues rose by approximately $2.7 million, primarily due to higher consumption and rate adjustments.
• Sewer Operations: Unrestricted net position increased by $6.7 million from the prior fiscal year, with operating revenues up $2.9 million, largely due to rate adjustments.
• The Sewer Impact Fund reported $22.1 million in net position restricted for capital improvements and expansion—an increase of $4.5 million from the prior year—mainly due to higher impact fee collections.
• The Water Impact Fund reported $5.7 million restricted for the same purpose, an increase of $1.8 million from the prior year.

COMMUNITY ENGAGEMENT:

Inform
Finance staff presents these audited reports in an effort to keep the City Council, Community, and various lenders and stakeholders informed on the financial health of the organization, which assists each one of the interested parties in making sound

2 financial decisions.

ALTERNATIVE ACTIONS:

Not Applicable
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

The audited comprehensive financial report is presented to Council each year for the prior fiscal year ending June 30.

FISCAL AND RESOURCE IMPACT:

The resources and costs associated with the audit and preparation of the annual comprehensive financial report are budgeted and included in the Finance Division.

CEQA (California Environmental Quality Act):

Not a Project
Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

3 CITY COUNCIL STAFF REPORT
MEETING DATE: December 3, 2025
PREPARED BY:

Dat Nguyen, Finance Director
APPROVED BY: City Manager

ADOPT RESOLUTION APPROVING AND MAKING FINDINGS
RELATED TO THE ASSEMBLY BILL (AB) 1600 DEVELOPMENT
IMPACT FEE ANNUAL REPORT FOR FISCAL YEAR 2024-25

RECOMMENDATION(S)

1. Adopt resolution making findings for unexpended development impact fees; and

2. Accept the annual development impact fee report.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Preserving and Cultivating Public Trust
2024-2025 Strategic Priorities
Fiscal Sustainability
Community Engagement
REPORT NARRATIVE:

Government Code Section 66000 et seq. requires that any city imposing development impact fees must report certain information each year. In accordance with this requirement, staff is presenting the Annual Development Impact Fee Report (Attachment 1) for the fiscal year ending June 30, 2025. The report includes a fee description, a schedule of impact fees for the reporting period as approved by City Council, and a report of the 2024-25 revenues and expenditures for each impact fee, along with the balance available for current and future projects. A description of the project that resources were used for is also included for each impact fee.

Section 66001(d) requires that for the fifth fiscal year following the collection of development fees, and every five years thereafter, the local agency shall make findings with respect to any portion of the fee collected remaining unexpended, whether committed or uncommitted. Staff identified $5,134,060 from the Storm Drain Impact Fee (Fund 303); $114,989 from the Public Facilities Impact Fee (Fund 347); and $90,038 from the Library Impact Fee (Fund 348) in unexpended fees that were collected over five years ago (Attachment 2). These unexpended fees have been or will be appropriated into existing and future capital improvement projects:

3 1. Storm Drain Impact Fee to fund Storm System Expansions and Llagas Flood Control Project. The Storm System Expansions will expand storm system capacity in alignment with the 2018 Storm Drain System Master Plan and the Llagas Flood Control Project is to address storm water conveyance that drains into the Upper Llagas Creek Flood Protection Project (ULCFPP) and the West Little Llagas watershed. A total of $5,150,000 from Storm Drain Impact Fees has been allocated to these projects in the adopted Fiscal Year 2024-25 through Fiscal Year 2029-30 Capital Improvement Program (CIP).

2. Public Facilities Impact Fee to fund construction of public facilities such as expansion of the Corporation Yard. Based on the recently completed Maintenance and Operations Space Needs Analysis, the total cost for the expansion of the Corporation Yard is estimated to be about $43.0 million.

3. Library Impact Fee to fund the future expansion of the Library as a result of new development. The costs for the initial planning and potential design work for the future expansion of the Library are approximately $700,000.

COMMUNITY ENGAGEMENT:

Inform
Finance staff prepares this annual report in an effort to keep City Officials, City Council, Community, and stakeholders informed on the financial status of each impact fee, which assists each one of the interested parties in making sound financial decisions.

ALTERNATIVE ACTIONS:

Not Applicable
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

The annual impact fee report is presented to Council each year for the prior fiscal year ending June 30.

FISCAL AND RESOURCE IMPACT:

The preparation of the report is a part of the Finance workplan.

CEQA (California Environmental Quality Act):

Not a Project
Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

Description of Fee Unit of Measure Amount ($)
Park Impact Fee Single Family Dwelling Unit-Sub 7,444.00 Single Family Dwelling Unit-No Sub 5,412.00
Multi Family Dwelling Unit-Sub 7,172.00
Multi Family Dwelling Unit-No Sub 5,219.00
Senior/Downtown/Secondary Unit 4,912.00
Storm Drain Impact Fee Single Family Dwelling Unit 2,488.00 Multi Family Dwelling Unit (>1200SF) 1,416.00
Multi Family Dwelling Unit (≤1200SF) 659.00
Commercial/Office per acre 26,941.00
Industrial per acre 19,836.00
Auto Dealership per acre 26,941.00
Hotel per room 398.00
Traffic Impact Fee Single Family Dwelling Unit 4,324.00 Multi Family Dwelling Unit (>1200SF) 2,679.00
Multi Family Dwelling Unit (≤1200SF) 1,687.00
Commercial/Industrial/Office per PHT 4,324.00
Public Safety Facilities Impact Fee Single Family Dwelling Unit 2,488.00 Multi Family Dwelling Unit (>1200SF) 2,200.00
Multi Family Dwelling Unit (≤1200SF) 1,647.00
Commercial per acre 13,903.00
Industrial per acre 16,687.00
Office per acre 16,667.00
Auto Dealership per acre 6,668.00
Hotel per room 77.00
Public Facilities Single Family Dwelling Unit 709.00
Multi Family Dwelling Unit 682.00
Senior/Downtown/Secondary Unit 468.00
Commercial per acre 1,561.00
Office per acre 1,855.00
Industrial per acre 2,185.00
Auto Dealership per acre 626.00
Hotel per room 18.40
Library Impact Fee Single Family Dwelling Unit 2,733.00 Multi Family Dwelling Unit 2,633.00
Senior/Downtown/Secondary Unit 1,803.00
Community Recreation Centers Single Family Dwelling Unit 5,070.00 Multi Family Dwelling Unit 4,448.00
Senior/Downtown/Secondary Unit 3,357.00
Sewer Impact Fee Single Family Dwelling Unit 19,631.00
Multi Family Dwelling Unit 16,615.00
Commercial/Industrial/Office per GPD 64.64
Water Capacity (Impact) Fee 5/8-1 inch meter 11,762.00

1.5-inch meter 23,525.00
2-inch meter 37,639.00
3-inch meter 75,279.00
4-inch meter 117,625.00
6-inch meter 235,248.00
8-inch meter 376,397.00
Housing In-Lieu For-Sale Projects (per sq feet)
Within Downtown 15.53
Outside of Downtown 23.18
Rental Projects (per sq feet)
Within Downtown 17.06
Outside of Downtown 34.12
City of Morgan Hill
Impact Fee Schedule Summary
Fiscal Year 2024-25

Project FY 24-25
FUND 301 - PARK IMPACT FEE Number AB 1600
Revenue
Interest 132,612 $
Development Impact Fees 1,685,506
Project Reimbursement/Others 531,059
Total Revenue 2,349,177 $
% from this Total Project
Revenue Expended For Fund Expenditures
Parks Land 110097 9,101 $ 100.00% 9,101
Madrone Channel 117022 473,290 100.00% 473,290
Monterey Road Ball Field Park 145023 382,908 100.00% 382,908 General Plan Update 7,700 7.00% 110,000
RCSD Services - Infrastructure Planning 100,000 37.74% 265,000 Banking Fees and Other 18,166 100.00% 18,166
Administration 33,046 1.95% 1,697,910
Total Expenditures 1,024,211 $
Revenue Less Expenditures 1,324,966 $
Balance as of July 1, 2024 2,008,148
Balance as of June 30, 2025 3,333,114 $
City of Morgan Hill
Impact Fees Revenue and Expenditures
For Fiscal Year 2024-25

Project FY 24-25
FUND 303 - STORM DRAIN IMPACT FEE Number AB 1600
Revenue
Interest 563,054 $
Development Impact Fees 519,271
Total Revenue 1,082,325 $
% from this Total Project
Revenue Expended For Fund Expenditures
Fisher/Butterfield SD4006 60,520 $ 100.00% 60,520
Llagas Flood Control 417099 93,693 100.00% 93,693
General Plan Update 7,700 7.00% 110,000
RCSD Services - Infrastructure Planning 15,000 5.66% 265,000 Administration 10,123 0.60% 1,697,910
Total Expenditures 187,036 $
Revenue Less Expenditures 895,289 $
Balance as of July 1, 2024 9,621,788
Balance as of June 30, 2025 10,517,077 $
City of Morgan Hill
Impact Fees Revenue and Expenditures
For Fiscal Year 2024-25

Project FY 24-25
FUND 309 - TRAFFIC IMPACT FEE Number AB 1600

REVENUE
Interest 250,513 $
Traffic Impact Fees 1,998,390
Project Reimbursement/Others 281,812
TOTAL REVENUE 2,530,715 $
% from this Total Project
Revenue Expended For Fund Expenditures
Hale Avenue Extension 546007 3,043,952 $ 100.00% 3,043,952 Infrastructure Planning 110023 67,518 100.00% 67,518
Traffic Signal & Intersection Improvements 503023 194,092 100.00% 194,092 Comprehensive Safety Action Plan SR5013 46,035 100.00% 46,035 General Plan Update 31,900 29.00% 110,000
RCSD Services - Infrastructure Planning 75,000 28.30% 265,000 Administration 24,497 1.44% 1,697,910
Total Expenditures 3,482,994 $
Revenue Less Expenditures (952,279) $
Balance as of July 1, 2024 3,808,198
Balance as of June 30, 2025 2,855,919 $
City of Morgan Hill
Impact Fees Revenue and Expenditures
For Fiscal Year 2024-25

Project FY 24-25
FUND 315 - PUBLIC SAFETY FACILITIES Number AB 1600

REVENUE
Interest 15,875 $
Public Safety Facilities Impact Fees 882,298
TOTAL REVENUE 898,173 $
% from this Total Project
Revenue Expended For Fund Expenditures
New Fire Station 231018 5,397,847 $ 100.00% 5,397,847
Police Facility Expansion 228020 305,422 100.00% 305,422 Software and Equipment 324,935 100.00% 324,935
Debt Service 204,099 53.00% 385,093
Administration 6,675 0.39% 1,697,910
Total Expenditures 6,238,978 $
Revenue Less Expenditures (5,340,805) $
Balance as of July 1, 2024 (1,553,435)
Balance as of June 30, 2025 (6,894,240) $
City of Morgan Hill
Impact Fees Revenue and Expenditures
For Fiscal Year 2024-25

Project FY 24-25
FUND 347 - PUBLIC FACILITIES IMPACT FEE Number AB 1600

REVENUE
Interest/Other 74,607 $
Public Facilities Impact Fees 328,377
TOTAL REVENUE 402,984 $
% from this Total Project
Revenue Expended For Fund Expenditures
Civic Center Solar Project 376,249 $ 100.00% 376,249
Civic Center AV Project 75,000 16.13% 465,103
RCSD Services - Infrastructure Planning 25,000 9.43% 265,000 Administration 4,492 0.26% 1,697,910
Total Expenditures 480,741 $
Revenue Less Expenditures (77,757) $
Balance as of July 1, 2024 1,328,671
Balance as of June 30, 2025 1,250,914 $
City of Morgan Hill
Impact Fees Revenue and Expenditures
For Fiscal Year 2024-25

Project FY 24-25
FUND 348 - LIBRARY IMPACT FEE Number AB 1600

REVENUE
Interest 121,304 $
Library Impact Fees 1,378,226
TOTAL REVENUE 1,499,530 $
% from this Total Project
Revenue Expended For Fund Expenditures
Civic Center Debt Service 207,017 $ 71.88% 288,021
Administration 6,596 0.39% 1,697,910
Total Expenditures 213,613 $
Revenue Less Expenditures 1,285,917 $
Balance as of July 1, 2024 2,254,116
Balance as of June 30, 2025 3,540,033 $
City of Morgan Hill
Impact Fees Revenue and Expenditures
For Fiscal Year 2024-25

Project FY 24-25
FUND 360 - COMMUNITY/REC CENTERS IMPACT FEE Number AB 1600

REVENUE
Interest/Others 149,539 $
Com/Rec Centers Impact Fees 2,578,851
TOTAL REVENUE 2,728,390 $
% from this Total Project
Revenue Expended For Fund Expenditures
Villa Mira Monte 144017 239,985 $ 100.00% 239,985
CRC Battery Storage System 229018 246,364 100.00% 246,364 Administration 16,775 0.99% 1,697,910
Total Expenditures 503,124 $
Revenue Less Expenditures 2,225,266 $
Balance as of July 1, 2024 2,297,534
Balance as of June 30, 2025 4,522,800 $
City of Morgan Hill
Impact Fees Revenue and Expenditures
For Fiscal Year 2024-25

Project FY 24-25
FUND 641 - SEWER IMPACT FEE Number AB 1600

REVENUE
Interest 1,118,815 $
Sewer Impact Fees 9,813,356
TOTAL REVENUE 10,932,171 $
% from this Total Project
Revenue Expended For Fund Expenditures
Sewer Plant Expansion 303093 3,233,921 $ 100.00% 3,233,921 Sewer Plant Improvements 303a11 177,239 100.00% 177,239 Trunk Line - Phase I & II 308a08 77,305 100.00% 77,305
New Sewer Lines 315006 2,174,042 100.00% 2,174,042
General Plan Update 7,700 7.00% 110,000
RCSD Services - Infrastructure Planning 25,000 9.43% 265,000 Debt Service 682,145 61.10% 1,116,389
Administration 57,159 3.37% 1,697,910
Total Expenditures 6,434,511 $
Revenue Less Expenditures 4,497,660 $
Balance as of July 1, 2024 17,584,998
Balance as of June 30, 2025 22,082,658 $
City of Morgan Hill
Impact Fees Revenue and Expenditures
For Fiscal Year 2024-25

Project FY 24-25
FUND 651 - WATER IMPACT FEE Number AB 1600

REVENUE
Interest 250,699 $
Water Impact Fees 3,369,166
TOTAL REVENUE 3,619,865 $
% from this Total Project
Revenue Expended For Fund Expenditures
Reservoir Capacity Improvements WA6008 5,236 $ 100.000% 5,236 Holiday Lake Improvements WA6007 1,033,434 100.000% 1,033,434 Groundwater Wells WA60001 2,874 100.000% 2,874
General Plan Update 7,700 7.000% 110,000
RCSD Services - Infrastructure Planning 25,000 9.43% 265,000 Debt Service 643,526 41.000% 1,569,576
Administration 18,862 1.111% 1,697,910
Total Expenditures 1,736,632 $
Revenue Less Expenditures 1,883,233 $
Balance as of July 1, 2024 3,864,308
Balance as of June 30, 2025 5,747,541 $
City of Morgan Hill
Impact Fees Revenue and Expenditures
For Fiscal Year 2024-25

Project FY 24-25
FUND 236 - HOUSING IN-LIEU FEE Number AB 1600

REVENUE
Interest 573,458 $
Housing in-lieu fee 1,789,703
Project Reimbursement/Others 550,379
TOTAL REVENUE 2,913,540 $
% from this Total Project
Revenue Expended For Fund Expenditures
Housing services 959,044 $ 100.00% 959,044
General Plan Update 7,700 7.00% 110,000
Administration 89,841 5.29% 1,697,910
Total Expenditures 1,056,585 $
Revenue Less Expenditures 1,856,955 $
Balance as of July 1, 2024 7,606,128
Balance as of June 30, 2025 9,463,083 $
City of Morgan Hill
Impact Fees Revenue and Expenditures
For Fiscal Year 2024-25

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MORGAN HILL MAKING FINDINGS FOR

UNEXPENDED DEVELOPMENT IMPACT FEES IN

ACCORDANCE WITH CALIFORNIA GOVERNMENT
CODE SECTION 66001 AND ACCEPTING THE ANNUAL

DEVELOPMENT IMPACT FEE REPORT
WHEREAS, the Mitigation Fee Act, Government Code Section 66000 et seq., authorizes the City of Morgan Hill (“City”) to impose, collect, and expend mitigation fees to offset the impacts of development within the City; and;
WHEREAS, among the procedural requirements mandated by the Mitigation Fee Act is a requirement that beginning with the fifth fiscal year following deposit of development fees into a designated account, and each fifth fiscal year thereafter, the City make specified findings regarding any portion of the fees that remain unexpended; and
WHEREAS, a portion of the fees currently deposited in the City’s Storm Drain Impact Fee Fund, Public Facilities Impact Fee Fund, and Library Impact Fee Fund were collected over five (5) years ago, and therefore the City wishes to make the findings required by Government Code Section 66001(d); and
WHEREAS, the City also wishes to review and accept reports required by the Mitigation Fee Act under the annual information disclosure requirements of Government Code Section 66006(b), including but not limited to the amount of the fee, the beginning and ending balance of the fee account or fund, and the interest earned thereon.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORGAN HILL DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

1. The City Council has considered the full record before it, which may include, but is not limited to, the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The City Council finds that the Storm Drain Impact Fee Fund currently contains Five Million One Hundred Thirty-Four Thousand and Sixty Dollars ($5,134,060); Public Facilities Impact Fee Fund currently contains One Hundred Fourteen Thousand and Nine Hundred Eighty-Nine Dollars ($114,989); and Library Impact Fee Fund currently contains Ninety Thousand and Thirty-Eight Dollars ($90,038) in unexpended fees that were collected over five (5) years ago.

3. In accordance with Government Code section 66001(d)(1), the City Council finds as follows:

a. The Unexpended Fees will be used to provide for the following projects:
(A) Storm Drain Impact Fee to fund Storm System Expansions and Llagas Flood Control Project. The Storm System Expansions will expand storm system capacity in alignment with the 2018 Storm Drain System Master Plan and the Llagas Flood Control Project is to address storm water conveyance that drains into the Upper Llagas Creek Flood Protection Project (ULCFPP) and the West Little Llagas watershed. The project would provide flood protection and mitigate the increased risk of flooding when the ULCFPP is completed; and
(B) Public Facilities Impact Fee to fund the expansion of the Corporation Yard. These projects will address the maintenance and operations space needs as the community grows.
(C) Library Impact Fee to fund the future expansion of the Library as a result of new development.
b. There exists a reasonable relationship between the Unexpended Fees and the purpose for which they were charged as described above. c. The current estimated costs that have been appropriated or will be appropriated for the Storm System Expansions and Llagas Flood Control Project are approximately Five Million One Hundred Fifty Thousand Dollars ($5,150,000); costs for the expansion of the Corporation Yard are estimated to be about FortyThree Million Dollars ($43,000,000); and costs for the initial planning and potential design work for the future expansion of the Library are approximately Seven Hundred Thousand Dollars ($700,000). The City’s funding sources will include the Unexpended Fees described above and future impact fees to be collected for these projects.
d. The Unexpended Fees have been deposited in the respective Impact Fee Funds, which are the appropriate funds to finance the projects described above.

4. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of Morgan Hill at a Regular Meeting held on the 3rd day of December 2025 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED: ATTEST:
____________________________ ___________________________ MARK TURNER, Mayor MICHELLE BIGELOW, City Clerk
 CERTIFICATION 
I, Michelle Bigelow, City Clerk of the City of Morgan Hill, California, do hereby certify that the foregoing is a true and correct copy of Resolution No.24-XXX, adopted by the City Council at the meeting held on December 3, 2025

WITNESS MY HAND AND THE SEAL OF THE CITY OF MORGAN HILL DATE: _____________________ ___________________________________ MICHELLE BIGELOW, City Clerk

4 CITY COUNCIL STAFF REPORT
MEETING DATE: December 3, 2025
PREPARED BY:

Edith Ramirez, Assistant City Manager
APPROVED BY: City Manager

APPROVE FIRST AMENDMENT TO AGREEMENT WITH CSG
CONSULTANTS, INC. FOR BUILDING PLAN AND FIRE PLAN REVIEW

SERVICES

RECOMMENDATION(S)
Approve and authorize the City Manager to execute and administer the first amendment to the professional services agreement with CSG Consultants, Inc., for Building Division plan review services, increasing by $75,000 for a total of $395,000.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety
Maintaining and Enhancing Infrastructure
2024-2025 Strategic Priorities
Fiscal Sustainability
REPORT NARRATIVE:

The Building Division is responsible for reviewing building plans to verify code compliance. The Building Division processes approximately 2,500 permits annually. The Building Official, the Building Manager, and the Plan Check Engineer perform plan reviews. On an as-needed basis, consultants are used for residential and nonresidential building plan reviews, structural-only plan reviews, fire plan reviews, expedited plan reviews, and certified access specialist consultations.

Only about 10% of plan reviews are completed by consultant services. Consultant services are critical to ensure the City processes permits promptly and complies with the Permit Streamlining Act for residential projects, which require a strict turnaround timeline.

Based on the latest Request for Proposals for building plan review services, on June 19, 2024, the City Council awarded a contract to CSG Consultants Inc. for a total of $320,000 from June 25, 2024, to June 30, 2026. CSG Consultants Inc. was selected because they were able to ensure that a large project review would be completed in a shorter timeframe, allowing City staff additional time to process the applications, resulting in time savings for the applicant and compliance with the Permit Streamlining

4 Act.

The Building Division requires fire plan review services that may need to be supported through consulting services. It is anticipated that the current contract will be depleted before the end of the existing contract (June 30, 2026). It is recommended that the City Council approve the first amendment to the professional services agreement with CSG Consultants Inc. increasing the contract amount by $75,000 for a total not to exceed amount of $395,000.

COMMUNITY ENGAGEMENT:

This report serves to inform the community of the recommended professional services agreement with CSG Consultants, Inc. to provide building plan check/review assistance.

ALTERNATIVE ACTIONS:

The Council could decide not to approve this amendment to the professional services agreement. This alternative is not recommended as it may delay project approvals and may result in violations of the Permit Streamlining Act.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

On June 19, 2024, the City Council awarded a contract to CSG Consultants Inc. for a total of $320,000 from June 25, 2024 to June 30, 2026 for building plan review services.

FISCAL AND RESOURCE IMPACT:

The costs for consultant services associated with building services are funded by building applications and are fully cost recovery. The City receives administrative fees for all applications that support the City staff time associated with the administration of the consultant.

CEQA (California Environmental Quality Act):

Not a Project
Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

1 FIRST AMENDMENT TO AGREEMENT
CSG CONSULTANTS, INC.

This FIRST AMENDMENT TO AGREEMENT is entered into and becomes effective on ______________________ (Effective Date), by THE CITY OF MORGAN HILL, a municipal corporation, ("CITY") and CSG CONSULTANTS, INC., a California Corporation ("CONSULTANT" OR “CSG"), hereinafter referred to collectively as the “Parties".

RECITALS
The following recitals are a substantive part of this Agreement:

1. This First Amendment to Agreement is entered into pursuant to the action of the Morgan Hill City Council taken on ___________, ____, 20___.

2. The CITY and CONSULTANT entered into that “Consultant Agreement” made as of June 25, 2024, for consultant services for a maximum compensation of Three Hundred Twenty Thousand Dollars ($320,000.00) (“CONSULTANT AGREEMENT”). THE CONSULTANT AGREEMENT was entered into pursuant to the action of the Morgan Hill City Council on June 19, 2024. The CONSULTANT AGREEMENT is attached as Exhibit “1” to this Agreement.

AGREEMENT
THE PARTIES MUTUALLY AGREE AS FOLLOWS:

1. Amendments: All terms and conditions of the CONSULTANT AGREEMENT, as attached as Exhibit "1,” shall remain in full force and effect; except that the following amendments shall be made as set forth below:

A. Paragraph 3 shall be amended to include the additional services to be performed by CONSULTANT, as set forth in Exhibit “A-1" that is incorporated herein by this reference.

B. Paragraph 4.1 shall be amended to reflect the increased total compensation that shall not exceed Three Hundred Ninety Five Thousand Dollars ($395,000.00).

C. Paragraph 4.1 and 4.2 shall be amended to have all references to “Exhibit B” be updated to reference the revised rates and basis set forth in Exhibit “B-1”, effective July 1, 2025, that is incorporated herein by this reference.

D. Paragraph 6 shall be amended to have all references to “Exhibit C” be updated to reference the revised schedule of performance set forth in Exhibit “C-1” that is incorporated herein by this reference.

E. Paragraph 12 shall be amended and replaced in its entirety by the following:
“12. Conflict of Interest and Reporting. CONSULTANT shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement including, without limitation, complying with California Government Code section 1090 et seq., the California Political Reform Act (California Government Code section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 et seq.). CONSULTANT will further comply and will ensure that its agents and its subcontractors comply, with Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

2 California Government Code section 84308 (“Levine Act”) and the applicable regulations of the Fair Political Practices Commission concerning campaign disclosure (2 California Code of Regulations sections 18438.1 – 18438.8).”

2. Electronic Signatures. Unless otherwise prohibited by law or CITY policy, the Parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the CITY.

3. Counterpart Signatures. This Agreement may be signed in multiple counterparts, which shall, when executed by all the Parties, constitute a single binding agreement.

Signatures on the Next Page
Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

3 4. Conflicts. In the event of a conflict between the terms and provisions of this FIRST AMENDMENT to Agreement and the terms and provisions of the CONSULTANT AGREEMENT, the terms of this FIRST AMENDMENT to Agreement shall govern and control.

TWO SIGNATURES ARE REQUIRED FOR CORPORATIONS:
(1) CHAIRPERSON OF THE BOARD, PRESIDENT, OR VICE PRESIDENT; AND (2) SECRETARY, ASSISTANT SECRETARY, CHIEF FINANCIAL OFFICER, OR ASSISTANT TREASURER.

ATTEST: CITY OF MORGAN HILL
Michelle Bigelow, City Clerk Christina Turner, City Manager Date: Date:

APPROVED AS TO FORM:

Donald Larkin, City Attorney
CSG CONSULTANTS, INC.

By:

By:

Date: Title:

Date:

Print Name and Title of Signer.

If Corporate: Chairman, President,
or Vice President
By:

Title:

Date:

Print Name and Title of Signer.

If Corporate: Secretary, Assistant
Secretary, Chief Financial Officer, or
Assistant Treasurer
Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B Cyrus Kianpour President
11/23/2025
Nourdin Khayata
11/24/2025
Secretary

CSG STATEMENT OF QUALIFICATIONS

FOR BUILDING SAFETY & FIRE PREVENTION SERVICES

B U I L D I N G I N S P E C T I O N S E R V I C E S
CSG provides fully integrated, multi-disciplined building inspection services for residential, commercial, and industrial projects. Our inspection personnel have an outstanding mixture of technical expertise and experience in all construction types. We provide experienced, ICC certified inspectors who work with a team approach to ensure compliance with applicable codes and requirements and provide solutions to mitigate potential risks and safety hazards. Using well-honed customer service and communication skills our inspectors excel at educating stakeholders to keep projects moving forward. Our inspectors also utilize current technologies and equipment to view plans and documents, research related code requirements, document field conditions and progress, and share that information with stakeholders while in the field. Key services include but are not limited to the following:
 Providing inspection services to ensure project compliance with State adopted codes and local amendments including building, electrical, mechanical and plumbing codes  Offering code interpretation and education
 Seamlessly integrating into client organizations and consistently enforcing policies and procedures  Addressing and resolving inquiries
 Maintaining records and files
 Providing all vehicles, fuel, maintenance and other equipment necessary for inspectors to carry out duties.

CASp Inspection Services
To facilitate the City’s compliance with current rules and regulations, CSG will provide a CASp certified professional for technical questions and interpretations and to perform accessibility compliance inspections upon request.

Office Hours and Meeting Availability
Inspection
CSG inspectors can be ready to provide services upon 48 hours of request to CSG’s designated project manager.

We are flexible and can alter our hours to meet the City’s needs. Evening and weekend inspections for special construction needs can be accommodated with sufficient notice. CSG staff can typically respond to the City for all questions or requests generated during field inspections on the same day, but no later than the following day a request is received.

P E R M I T T E C H N I C I A N S E R V I C E S
CSG has highly qualified staff available to provide Permit Technician services. These frontline, first-response services are vital to the success of the entire building and safety permit process as they often set the tone for the applicant whether a homeowner, contractor, or design professional. CSG handpicks exceptionally qualified personnel who can function as seamless extensions of the agency’s team, understand the importance of exemplary customer service, as well as have knowledge of the inner workings of building departments and thorough familiarity with the building application and permit process.

CSG's permit processing staff is trained in customer service and helping to facilitate and expedite the permit process. Our staff members can perform quick assessments of each customer’s needs and ensure that they are served appropriately. They are familiar with State Contractors License Law and ensure that permits are issued to properly licensed contractors. CSG’s permit technicians are also familiar with multiple permit software systems and will quickly gain proficiency with the software that has been customized for the City.

EXHIBIT A-1 Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

CSG STATEMENT OF QUALIFICATIONS

FOR BUILDING SAFETY & FIRE PREVENTION SERVICES
Our staff is knowledgeable and experienced with permit processing functions including:
 Providing the public with appropriate forms and handouts  Processing permit applications and issuing permits using the City’s software  Accepting plans, documents, structural calculations and energy reports for permit processing  Routing plans to building and other departments and agencies  Performing document control, ensuring permit file integrity, and maintaining status of plans and documents during the permit process.
 Preparing plan check letters to be sent to applicants  Assisting the public with completing applications and other required forms

F I R E P R E V E N T I O N S E R V I C E S
CSG’s Fire Services staff are all certified fire prevention officers through the California State Fire Marshal’s office with at least three years of experience working in full time Fire Prevention Bureaus. With our vast experience with
numerous agencies, we have a thorough familiarity with
different online portals and report management systems
such as Zoll, Fire RMS, Fire House, and similar programs.

The extensive and ever-evolving regulations affecting the design and construction of today’s complex buildings require specialized code training, education, and experience—while tight schedules and budgets require movement of plans
through the permit process quickly and efficiently— yet thoroughly examined and inspected. CSG employs a team of professionally certified fire plan reviewers, fire inspectors, fire protection engineers, and fire marshals to support fire prevention services, review plans, and inspect structures for code compliance. CSG’s expertise is multi-faceted, gained from extensive experience in plan review, code enforcement, code development, code instruction as well as fire suppression. Members of our Fire Prevention Division are recognized for their service on local, state and national code (ICC and NFPA) development committees and advisory groups.

Our fire prevention services team delivers:
 Expeditious code analysis with innovative, expert solutions that meet code requirements—protecting occupants, property and emergency personnel while serving the needs of communities, developers and businesses through reductions in costly redesigns.
 Collaboration between our Fire Prevention plan review and Fire Protection Engineering staff, providing complete review of alternative means and methods, fire protection systems, and other complex and diverse fire prevention situations.
 Seamless integration with client agencies—consistently implementing their policies and procedures in an effort to deliver continuous services to their customers.  Fire inspection for all phases of construction and all types of fire protection systems, with expertise to analyze options if deficiencies exist.
 Rapid inspection response via centralized inspection request scheduling and our personnel’s online access to digital project records.

Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

CSG STATEMENT OF QUALIFICATIONS

FOR BUILDING SAFETY & FIRE PREVENTION SERVICES
Our extensive experience in furnishing comprehensive fire prevention services to jurisdictions provides a consistent, strong technical foundation to all projects. We have expertise in a wide range of project types:
 Single family and multi-family developments
 High-rise commercial & residential
 Agricultural Facilities
 Cannabis Cultivation & Retail Facilities
 Manufacturing plants
 Petrochemical
 Specialized technology/industrial
 High-pile/rack storage
 Refrigerated storage

F I R E P L A N R E V I E W
Our team of professionals is ready to assist in all aspects of plan review and to focus on the special needs and requirements of each of our clients. We pledge thorough and accurate reviews and prompt turnaround times, and offer proven digital plan review services and comprehensive online status reports. CSG serves as an active partner, working as a seamless extension of our clients in performing the requested services and working closely with the development community and public as directed.

Multi-faceted Expertise
CSG furnishes plan review for fire and life safety, fire department access and water supply, wildland urban interface, fire protection systems, and special hazards for all structures with emphasis on the unique needs and requirements of each of our clients. We have expertise in the special requirements and risks associated with industrial and commercial buildings as well as single- and multi-family complexes. All fire plan review and inspection personnel are thoroughly trained in and familiar with jurisdictional processes, working with multiple agency departments, and serving the public.

T U R N A R O U N D T I M E S
CSG will ensure that all Fire Life safety duties and follow-up actions will be performed in a timely and responsive manner. If a review is anticipated to take longer than the maximum turnaround timing, CSG will notify the designated representative and negotiate additional time required to ensure an appropriate level of review.

The following are CSG’s proposed turnaround times.

REVIEW TURNAROUND TIME
First Submittal 10 business days
Second Submittal and Subsequent Submittals 5 business days Accelerated Submittal and Subsequent Submittals 5 business days Expedited Plan Check Services
At the City’s request, we can perform plan check services within an accelerated time frame; with fees negotiated between the City and CSG.

Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

CSG STATEMENT OF QUALIFICATIONS

FOR BUILDING SAFETY & FIRE PREVENTION SERVICES

F I R E I N S P E C T I O N
CSG offers experienced, CSFM/ICC certified inspectors. Typical responsibilities include but are not limited to providing inspection services for fire and life safety systems and construction, and maintaining records and files concerning fire permits and code administration documents. We offer fully integrated, multi-disciplined fire inspection services for residential, commercial, and industrial projects, and are experienced in all construction types. Our inspectors ensure compliance with applicable codes and requirements by identifying code violations, offering solutions to developers, property owners and tenants on potential risks and safety hazards, and by working as a team to correct violations. Our inspection staff easily integrates into client organizations, consistently implementing policies and procedures and remaining transparent to applicants and customers. Specific inspections include, but are not limited to:
 Automatic Fire Sprinkler Systems
 Engineered and Pre-engineered Fire Protection Systems (e.g., kitchen hoods, spray booths, clean agent systems)
 Fire Alarm Systems
 Development Improvements (e.g., fire hydrant and other types of water supply systems, fire department access, underground fire Services)
 Fire Code Maintenance/Life Safety (e.g., permitted sites, public and private schools, State licensed facilities, hotels, motels and apartment complexes)
Office Hours and Meeting Availability
Fire Inspection
CSG will conduct Fire Inspections per the Hourly Rate. Due to the need to travel to such appointments, travel time will be billed per hour at the inspection rate. (Please note: Currently our inspector will have 1 hour each way. We anticipate with the addition of personnel; Travel Times may be less.) Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

CSG STATEMENT OF QUALIFICATIONS

FOR BUILDING SAFETY & FIRE PREVENTION SERVICES
Fee Schedule

C S G F E E S C H E D U L E
CSG’s fee schedule is provided below for the requested services.

PERSONNEL / REVIEW TYPE FY 25-26 ALL INCLUSIVE FEE / HOURLY RATE Off-Site Building Plan Review by Percentage
Full Building Plan Review by Percentage 65% of Agency’s Building Plan Check Fees Structural Only Plan Review by Percentage 50% of Agency’s Building Plan Check Fees Expedited Plan Review by Percentage 90% of Agency’s Building Plan Check Fees Minimum Per Plan Review (Except for Residential Solar) $250 Building Plan Review Hourly Rates (Minimum 1 Hour Per Submittal) Building Plan Review $144
Structural Only Plan Review $170
CASp Plan Review/Consultation $159
Expedited Plan Review/Overtime (Hourly) 1.5 x Hourly Rate Building Department Services
Permit Technician $100
Senior Permit Technician $90 to 110
CASp Inspection $159
Building Inspector $115 to 125
Combination Building Inspector $125 to 135
After Hours and Weekend Building Inspection 2x the Applicable Hourly Rate.

Deputy Building Official $160
Building Official $175
Administration/Plan Processing $80
Fire Prevention Services
Fire Plan Review $143
Fire Plan Review – Fire Protection Engineer $260
Expedited Plan Review/Overtime (Hourly) 1.5 x Hourly Rate Senior Fire Inspector $140
Fire Inspector $125
Fire Marshal $165
Fire Permit Technician $100
TERMS
• Plan reviews based on a percentage of the agency’s plan check fees include the initial plan review and two subsequent reviews. Additional reviews, deferred submittals, revisions, and RFIs will be charged at the appropriate hourly rate.

SECT ION 6
EXHIBIT B-1
Effective July 1, 2025
Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

CSG STATEMENT OF QUALIFICATIONS

FOR BUILDING SAFETY & FIRE PREVENTION SERVICES
• The minimum plan review fee per project for percentage-based reviews excludes solar, energy storage system (ESS), and electric vehicle charging station (EVCS) reviews. • RFIs for large developments will be performed at an hourly rate, and turnaround times will be agreed upon in advance with the agency.
• Depending on project size and scope, CSG’s percentage-based expedited plan review rate may be adjusted if mutually agreed upon between the agency and CSG. • All hourly rates include overhead costs including but not limited to salaries, benefits, workers’ compensation insurance, local travel, and miscellaneous office expenses. • Should the scope of work change or circumstances develop which necessitate special handling, CSG will notify the agency prior to proceeding.
• Overtime services and services provided outside of normal business hours will be billed at 1.5x the applicable hourly rate.
• After hours and weekend Building Inspection rates are 2x the applicable hourly rate. • Hourly rates for publicly funded projects will be based on current prevailing wage rates. • On July 1st or the anniversary of the contract start date, CSG will initiate an hourly rate increase based on change in CPI for the applicable region.
• CSG will mail/email an invoice every month for services rendered during the previous month. Unless otherwise agreed, payment terms are 30 days from receipt of invoice. • This fee proposal is valid for a period of 90 days from date of submittal. • If plans are not submitted electronically, CSG will coordinate the pickup and return of all plans to CSG via CSG staff or a licensed courier service.
• For hourly projects only, performance of plan review services utilizing the agency’s adopted plan review software (e.g., ProjectDox or Bluebeam Studios etc.) to, for example, markup plans with corrections and redlines and/or coordinate with other internal agencies, may involve additional time being added to the plan review time at the associated plan review rate.
• Administration/Plan Processing fees are incurred for specific additional services requested by the agency beyond the normally provided CSG administrative services which typically include coordinating the pick-up and return of plans; performing scanning, collating, and tracking; and providing plan review status updates to the agency. Cost for additional services will be negotiated based on the type of request with a minimum fee based on 0.5 hours of service per project.

Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

CSG STATEMENT OF QUALIFICATIONS

FOR BUILDING SAFETY & FIRE PREVENTION SERVICES

P L A N C H E C K T U R N A R O U N D T I M E S
The following are CSG’s proposed plan check turnaround times:

TYPE OF REVIEW INITIAL REVIEW
(BUSINESS DAYS)2

RE-CHECK
(BUSINESS DAYS)2
Residential New Construction 10 5
Residential Additions 10 5
Small Residential Remodels 10 5
Commercial New Construction & Large/Complex Projects1 15 10 Commercial Additions 10 5
Small Commercial Remodels/Tenant Improvements 10 5
Expedited1 5-10 5

EVCS, PV, ESS
Residential EVCS 5 5
Commercial/Multifamily EVCS 5 5
Residential PV + ESS (38.4 kw maximum) 3 3
Residential PV + ESS (38.4 kw or greater) 10 5
Commercial/Multifamily PV + ESS (38.4 kw maximum) 5 5
Commercial/Multifamily PV + ESS (38.4 kw or greater) 10 5 Residential ESS 3 3
Commercial/Multifamily ESS 5 5
1Turnaround time may vary with the complexity and magnitude of the project. If a review is anticipated to take longer than the maximum turnaround time, CSG will notify the City’s representative and negotiate additional time required to ensure an appropriate level of review.
2 The number of working days associated with the plan check turnaround time is based on time of project submittal. The first working day will be the day the project is received by CSG if submitted by 3:00 PM. For a project that is received by CSG after 3:00 PM, the first working day will be the next business day.

Note: Turnaround times for housing projects subject to State streamlining will comply with State law. This includes, but is not limited to, ADU’s, SB 9 units, SB 35, by-right and ministerial housing projects.

Expedited Plan Check Services
At the City’s request, we can perform plan check services on an accelerated schedule based on the fees indicated in our fee schedule.

Office Hours and Meeting Availability
Plan Review
CSG plan checkers are available for inquiries anytime during normal business hours via phone or email, Monday through Friday. Our plan checkers can typically respond to the City for all questions or requests generated during any plan review on the same day, but no later than the following day a request is received. To assist the City, we can also meet in-person with City staff and project stakeholders or can utilize video conferencing with all parties involved. Additionally, we recognize the value of pre-design consultation with prospective applicants and are available to provide this service at no additional cost. Our designated Project Manager and/or technical staff will be available in-person for consultation and meetings with a reasonable lead time.

EXHIBIT C-1

SCHEDULE OF PERFORMANCE
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EXHIBIT C-1

SCHEDULE OF PERFORMANCE

FIRE PLAN REVIEW TURNAROUND TIMES
CSG will ensure that all Fire Life safety duties and follow-up actions will be performed in a timely and responsive manner. If a review is anticipated to take longer than the maximum turnaround timing, CSG will notify the designated representative and negotiate additional time required to ensure an appropriate level of review.

The following are CSG’s proposed turnaround times.

REVIEW TURNAROUND TIME

TURNAROUND TIME
First Submittal 10 business days
Second Submittal and Subsequent Submittals 5 business days Accelerated Submittal and Subsequent Submittals 5 business days Expedited Plan Check Services
At the City’s request, CSG can perform plan check services within an accelerated time frame, with fees negotiated between the City and CSG.

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CONSULTANT AGREEMENT
CSG CONSULTANTS, INC.

THIS AGREEMENT is entered into and becomes effective on 612512024 (Effective Date), by
and between the CITY OF MORGAN HILL, a municipal corporation, ("CITY"), and CSG CONSULTANTS INC. a California corporation ("CONSUL TANT") hereinafter referred to collectively as "Parties." In consideration of the promises and the mutual covenants contained in this Agreement, the Parties agree as follows:

1. City Authority. This Agreement is entered into pursuant to the action of the Morgan Hill City Council taken on June
, �. 20�.

2. Term of Agreement. This Agreement shall cover services rendered from the Effective Date of this Agreement until June 30, 2026 at which time CONSULTANT'S services shall be completed. The City Manager is authorized to extend the term of this Agreement provided the compensation does not exceed the City Manager's authority pursuant to Chapter 3.04 of the Morgan Hill Municipal Code, unless otherwise authorized by City Council. Any such extension shall be in writing and signed by both Parties to this Agreement.

3. Scope of Service. The services to be performed by CONSUL TANT shall be providing plan review services for the Building Division as further described in Exhibit A.

4. Compensation. CONSULTANT shall be compensated as follows:

4.1. Amount. $320,000.00. Total compensation to CONSUL TANT under this Agreement during its initial term set forth in Section 2 above shall not exceed THREE HUNDRED TWENTY THOUSAND DOLLARS and shall be billed based on the rate and basis set forth in Exhibit B.

If the City Manager extends the term of this Agreement pursuant to the provisions of Section 2 above, the City Manager shall have the authority to increase the maximum compensation allowed to be paid to CONSUL TANT, so long as City Council has appropriated sufficient funds therefor, the Parties mutually agree to such amount in a writing signed by both Parties to this Agreement and provided further that in no event shall such maximum compensation allowed for the term exceed the City Manager's authority pursuant to Chapter 3.04 of the Morgan Hill Municipal Code, unless otherwise authorized by City Council.

4.2. Billing. CONSUL TANT shall provide CITY with an invoice containing the dated, detailed, and itemized descriptions of all services performed and expenses incurred (if such expenses are reimbursable pursuant to Exhibit B) by CONSUL TANT on a monthly basis unless otherwise specified in Exhibit B. All invoices shall be sent to the CITY addressed to the department head or project manager identified below in Section 13 Notices. Any rate charged shall be prorated where services are interrupted or not provided for any rate period (for example, any monthly rate charge should be prorated when services were interrupted or provided for only part of the month). For services billed on an hourly rate, the minimum unit of billed time shall not exceed one tenth of one hour. CITY shall pay for services and expenses (if so provided in Exhibit B) up to the limit of compensation set forth above, that in the CITY's judgment were necessary and reasonable. Services for work performed and expenses incurred in excess of the total compensation set forth in paragraph 4.1 above shall be at no cost to CITY.

5. Termination. CITY or CONSUL TANT shall have the right to terminate this Agreement, without cause, by giving thirty (30) days' written notice or less under urgent circumstances. Upon such termination, CONSUL TANT shall submit to CITY an itemized statement of services performed for which compensation has not been paid. CITY may require CONSUL TANT to complete certain work product or documents and 1 Updated February 2024
EXHIBIT 1
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DocuSign Envelope ID: 7804DA 19-AD8D-44D1-A9D B-572B3EFCD049 CONSUL TANT shall deliver to CITY all documents in its possession without additional compensation to CONSUL TANT. The City Manager of CITY is authorized to terminate this Agreement, in whole or in part, on behalf of CITY.

5.1. Non-Appropriations. Notwithstanding anything contained in this Agreement to the contrary, if insufficient funds are appropriated, or funds are otherwise unavailable in the budget for CITY for any reason whatsoever in any fiscal year, for payments due under this Agreement, CITY will immediately notify CONSUL TANT of such occurrence, and this Agreement shall terminate after the last day during the fiscal year for which appropriations shall have been budgeted for CITY or are otherwise available for payments.

6. Performance of Work. CONSULTANT represents that it is qualified by virtue of experience, training, education, and expertise to accomplish these services. Services shall be performed by CONSUL TANT in accordance with professional practices in a manner consistent with a level of care, competence and skill exercised by qualified members of the CONSULTANT'S profession. By delivery of completed work, CONSUL TANT certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws. CONSUL TANT shall perform all work and services under this Agreement in conformance with the time schedule set forth on Exhibit C, "Schedule of Performance," attached hereto and incorporated herein by this reference. CITY's City Manager is authorized on behalf of CITY to modify the timeframes set forth on the Schedule of Performance within the term of this Agreement. If CONSUL TANT desires to leave or store any of CONSUL TANT's equipment at a CITY site while CONSUL TANT is performing work or service pursuant to this Agreement, CONSUL TANT will first obtain the consent of CITY's City Manager, or his/her delegate, to do so, and any such storage shall occur only in the manner and location allowed by such CITY official and entirely at CONSUL TANT's sole risk.

7. Insurance Requirements. CONSUL TANT shall procure and provide proof of the insurance coverage required by this section in the form of certificates and endorsements. The required insurance must cover the activities of CONSUL TANT, including its subcontractors, employees and agents, relating to or arising from the performance of any work or service under this Agreement, and must remain in full force and effect at all times during the period covered by this Agreement. The coverages may be arranged under a single policy for the full limits required or by a combination of underlying policies with the balance provided by excess or "umbrella" policies, provided each such policy complies with the requirements set forth herein. Any deductibles or self-insured retentions must be declared to and approved by CITY. CONSUL TANT further understands that the CITY reserves the right to modify the insurance requirements set forth herein, with thirty (30) days' notice provided to CONSUL TANT, at any time as deemed necessary to protect the interests of the CITY.

7.1. Insurance Types and Amounts.

7.1.1. Commercial General Liability (CGL). CONSUL TANT shall maintain CGL against claims and liabilities for personal injury, death, or property damage providing protection in the minimum amount of: (i) one million dollars ($1,000,000.00) combined single limit for any one accident or occurrence, or (ii) the maximum amount of such insurance available to CONSUL TANT under CONSULTANT's combined insurance policies (including any excess or "umbrella" policies), whichever is greater.

7.1.2. Automobile Liability. CONSUL TANT shall maintain Automobile Liability covering all owned, non-owned and hired automobiles (if CONSUL TANT does not own automobiles, then CONSUL TANT shall maintain Hired/Non-owned Automobile Liability) against claims and liabilities for personal injury, death, or property damage providing protection in the minimum amount of: (i) one million dollars ($1,000,000.00) 2 Updated February 2024
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7.1.3. Workers' Compensation Insurance and Employer's Liability. CONSUL TANT shall maintain Workers Compensation coverage, as required by law, in the minimum amount of: (i) one million dollars ($1,000,000.00) for any one accident or occurrence, or (ii) the maximum amount of such insurance available to CONSUL TANT under CONSUL TANT's combined insurance policies (including any excess or "umbrella" policies), whichever is greater. If CONSUL TANT is self-insured, CONSUL TANT shall provide its Certificate of Permission to Self-Insure, duly authorized by the Department of Industrial Relations.

7.1 .4. Pollution (Environmental) Liability. If the performance of CONSULTANT'S work or service under this Agreement involves hazardous materials, contaminated soil disposal, and/or a risk of accidental release of fuel oil, chemicals or other toxic gases or hazardous materials, CONSUL TANT shall procure and maintain Pollution Liability covering the CONSULTANT'S liability for bodily injury, property damage and environmental damage resulting from pollution and related cleanup costs arising out of the work or services to be performed under this Agreement. Coverage shall be provided for both work performed on site, as well as during the transport of hazardous materials.

Such coverage shall be in the minimum amount of: (i) one million dollars ($1,000,000.00) for any one accident or occurrence, or (ii) the maximum amount of such insurance available to CONSUL TANT under CONSUL TANT's combined insurance policies (including any excess or "umbrella" policies), whichever is greater.

7.1.5. Professional Liability.

7.1.5.1. If the performance of CONSUL TANT's work or service under this Agreement involves professional and/or technical services (examples include, but are not limited to, architects, engineers, land surveyors, and appraisers), CONSUL TANT shall procure and maintain either a claims made or occurrence Errors and Omission liability insurance in the minimum amount of: (i) one million dollars ($1,000,000.00) each claim, or (ii) the maximum amount of such insurance available to CONSUL TANT under CONSUL TANT's combined insurance policies (including any excess or "umbrella" policies), whichever is greater. Further, if CONSUL TANT maintains a claims-made policy, CONSUL TANT shall provide written evidence of such insurance to the CITY for at least five (5) years after the completion of work performed under this Agreement.

7.1.5.2. If the performance of CONSUL TANT's work or service under this Agreement relates to Information Technology or related services (examples include, but are not limited to computer programmers, software designers, hardware engineers, or other systems consultants), CONSUL TANT shall procure and maintain a claims made Errors and Omission liability insurance, including Cyber Liability and Data Breach, in the minimum amount of: (i) one million dollars ($1,000,000.00) each claim, or (ii) the maximum amount of such insurance available to CONSUL TANT under CONSUL TANT's combined insurance policies (including any excess or "umbrella" policies), whichever is greater.
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7.1.6. Sexual Abuse/Molestation Liability (SML): If the performance of CONSUL TANT's work or service under this Agreement involves contact with minors, CONSUL TANT shall procure and maintain Sexual Abuse and Molestation insurance in the minimum amount of: (i) two hundred thousand dollars ($200,000.00) each claim, or (ii) the maximum amount of such insurance available to CONSULTANT under CONSULTANT's combined insurance policies (including any excess or "umbrella" policies), whichever is greater.

7.1.7. Crime/Fidelity Bond. If the performance of CONSULTANT'S work or service under this Agreement relates to or involves handling of CITY monies, CONSUL TANT shall procure and maintain Crime insurance, in the minimum amount of: (i) three hundred thousand dollars ($300,000.00) per occurrence, covering all CONSULTANT'S officers and employees, for loss of CITY monies caused by dishonesty and/or theft.

7.2. Endorsements. CONSUL TANT shall provide proof of the following endorsements, listed for each policy for which endorsements are required, as outlined below:

7.2.1. General Liability and pollution liability (when pollution liability applies).

7.2.1.1. "Additionally Insured" - The City of Morgan Hill, its elected or appointed officials, boards, agencies, officers, agents, employees, and volunteers are named as additional insureds on a form at least as broad as ISO Form CG 20 10 for ongoing operations.

7.2.1.2. "Waiver of Rights of Subrogation" - The insurer waives the right of subrogation against the City of Morgan Hill and CITY'S elected or appointed officials, boards, agencies, officers, agents, employees, and volunteers; and

7.2.1.3. "Primary and Non-Contributing" - Insurance shall be endorsed to be primary and non-contributory and will not seek contribution from the City's insurance or selfinsurance and shall be at least as broad as ISO Form CG 20 01.

7.2.2. Workers Compensation.

If the performance of CONSULTANT'S work or service under this Agreement involves access to or activity on any property or premises owned or occupied by the CITY, including, but not limited to, CONSULTANT'S presence during site visits and meetings, then insurer waives the right of subrogation against the City of Morgan Hill and the CITY's elected or appointed officials, boards, agencies, officers, agents, employees, and volunteers.

7.3. Qualification of Insurers. All insurance required pursuant to this Agreement must be issued by a company licensed and admitted, or otherwise legally authorized to carry out insurance business in the State of California, and each insurer must have a current A.M. Best's financial strength rating of "A" or better and a financial size rating of "VII" or better.

7.4. Certificates. CONSUL TANT shall furnish CITY of Morgan Hill with copies of all certificates as outlined herein, whether new or modified, promptly upon receipt. In the event of a claim or legal action, CONSUL TANT shall promptly furnish CITY of Morgan Hill with copies of all policies outlined herein. No policy subject to the CONSUL TANT's agreement with the CITY shall be canceled or materially changed except after thirty (30) days' notice by the insurer to 4 Updated February 2024
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DocuSign Envelope ID: 7804DA 19-AD8D-44D1-A9D B-572B3EFCD049 CITY. A "material change" is a change that results in non-compliance with any insurance requirements in this section 7. Certificates, including renewal certificates, may be mailed electronically to [email protected] or delivered to the Certificate Holder address provided herein.

Certificate Holder address:

City of Morgan Hill
Attn: Risk Management
17575 Peak Avenue
Morgan Hill, CA 95037

8. Non-Liability of Officials and Employees of the CITY. No official or employee of CITY shall be personally liable for any default or liability under this Agreement.

9. Compliance with Law.

9.1. CONSUL TANT and its officers, employees, agents, and subcontractors shall comply with all applicable laws, ordinances, administrative regulations, and permitting requirements in carrying out their obligations under this Agreement. CONSUL TANT and its officers, employees, agents, and subcontractors covenant there shall be no discrimination based upon any basis prohibited by State or Federal law, including but not limited to, race, color, creed, religion, gender, marital status, age, sexual orientation, national origin, mental disability, physical disability, medical condition, or ancestry, in any activity pursuant to this Agreement.

9.2. Compliance with Wage and Hour Laws: Consultant, and any subcontractor it employs to complete work under this Agreement, shall comply with all applicable federal, state and local wage and hour laws. Applicable laws may include, but are not limited to, the Federal Fair Labor Standards Act and the California Labor Code.

Final Judgments, Decisions, and Orders: For purposes of this Section, a "final judgment, decision, or order" refers to one for which all appeals have been exhausted or the time to appeal has expired. Relevant investigatory government agencies include: the federal Department of Labor, the California Division of Labor Standards Enforcement, or any other governmental entity or division tasked with the investigation and enforcement of wage and hour laws.

Prior Judgments against CONSUL TANT and/or its Subcontractors: BY SIGNING THIS

AGREEMENT, CONSUL TANT AFFIRMS THAT IT HAS DISCLOSED ANY FINAL

JUDGMENTS, DECISIONS OR ORDERS FROM A COURT OR INVESTIGATORY GOVERNMENT AGENCY FINDING- IN THE FIVE (5) YEARS PRIOR TO EXECUTING THIS

AGREEMENT - THAT CONSUL TANT OR ITS SUBCONTRACTOR(S) HAS VIOLATED ANY APPLICABLE WAGE AND HOUR LAWS. CONSUL TANT FURTHER AFFIRMS THAT IT OR

ITS SUBCONTRACTOR(S) HAS SATISFIED AND COMPLIED WITH - OR HAS REACHED

AGREEMENT WITH THE CITY REGARDING THE MANNER IN WHICH IT WILL SATISFY - ANY SUCH JUDGMENTS, DECISIONS OR ORDERS.

Judgments or Decisions During Term of Contract: If at any time during the term of this Agreement, a court or investigatory government agency issues a final judgment, decision or order finding that CONSUL TANT or an subcontractor it employs to perform work under this Agreement has violated any applicable wage and hour law, or CONSUL TANT learns of such 5 Updated February 2024
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DocuSign Envelope ID: 7804DA 19-AD8D-44D1-A9D B-572B3EFCD049 a judgment, decision, or order that was not previously disclosed, CONSUL TANT shall inform the City Attorney, no more than fifteen (15) days after the judgment, decision or order becomes final or of learning of the final judgment, decision or order. CONSUL TANT and its subcontractors shall promptly satisfy and comply with any such judgment, decision, or order, and shall provide the City Attorney with documentary evidence of compliance with the final judgment, decision or order within five (5) days of satisfying the final judgment, decision or order. The City reserves the right to require CONSUL TANT to enter into an agreement with the City regarding the manner in which any such final judgment, decision, or order will be satisfied.

City's Right to Withhold Payment: Where CONSUL TANT or any subcontractor it employs to perform work under this Agreement has been found in violation of any applicable wage and hour law by a final judgment, decision or order of a court or government agency, the City reserves the right to withhold payment to CONSUL TANT until such judgment, decision or order has been satisfied in full.

Material Breach: Failure to comply with any part of this Section constitutes a material breach of this Agreement. Such breach may serve as a basis for immediate termination of this Agreement and/or any other remedies available under this Agreement and/or law.

Notice to City Related to Wage Theft Prevention: Notice provided to the City Attorney as required under this Section shall be addressed to: City Attorney, City of Morgan Hill, 17575 Peak Avenue, Morgan Hill, CA 95037. The Notice provisions of this Section are separate from any other notice provisions in this Agreement and, accordingly, only notice provided to the above address satisfies the notice requirements in this Section.

10. Independent Contractor. CONSUL TANT is an independent contractor and not an agent or employee of CITY.

11. Confidentiality. All data, documents, or other information received by CONSUL TANT from CITY or prepared in connection with CONSULTANT'S services under this Agreement are deemed confidential and shall not be disclosed to any third party by CONSUL TANT without prior written consent by CITY.

12. Conflict of Interest and Reporting. CONSULTANT shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement.

13. Notices. All notices shall be personally delivered or mailed, via first class mail to the below listed address. These addresses shall be used for delivery of service of process. Notices shall be effective five (5) days after date of mailing, or upon date of personal delivery.

Address of CONSUL TANT is as follows:

CSG CONSULTANTS INC.
550 Pilgrim Drive
Foster City, CA 94404
Address of CITY is as follows:
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DocuSign Envelope ID: 7804DA 19-AD8D-44D1-A9D B-572B3EFCD049 Eric Blomquist
City of Morgan Hill
17575 Peak Ave.

Morgan Hill, CA 95037
with a copy to:

City Clerk
City of Morgan Hill
17575 Peak Avenue
Morgan Hill, CA 95037

14. Licenses, Permits and Fees. CONSUL TANT shall obtain a City of Morgan Hill Business License, all permits and licenses to the extent required by ordinances, codes and regulations of the federal, state and local government.

15. Consultant's Proposal. If applicable, this Agreement shall include CONSULTANT'S proposal or bid which is incorporated herein. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

16. Maintenance of Records.

16.1. Maintenance. CONSUL TANT shall prepare, maintain, and preserve all reports and records that may be required by federal, state, and CITY rules and ordinances related to services provided under this Agreement. CONSUL TANT shall maintain records for a period of at least 3 years after receipt of final payment under this Agreement. If any litigation, claim, negotiation, audit exception, or other action relating to this Agreement is pending at the end of the 3-year period, then CONSUL TANT shall retain said records until such action is resolved.

16.2. Access to and Audit of Records. The CITY shall have the right to examine, monitor and audit all records, documents, conditions, and activities of the CONSUL TANT and its subcontractors related to services under this Agreement. Pursuant to Government Code Section 8546.7, if this Agreement involves the expenditure of public funds in excess of $10,000, the Parties to this Agreement may be subject, at the request of the CITY or as part of any audit of the CITY, to the examination and audit of the State Auditor pertaining to matters connected with the performance of this Agreement for a period of three years after final payment under the Agreement.

16.3. Ownership of Work Product. All documents or other information developed or received by CONSUL TANT for work performed under this Agreement shall be the property of CITY.

CONSULTANT shall provide CITY with copies of these items upon demand or upon termination of this Agreement.

17. Familiarity with Work. By executing this Agreement, CONSULTANT represents that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should CONSUL TANT discover any conditions materially differing from those inherent in the work or as represented by CITY, it shall immediately inform CITY and shall not proceed, except at CONSULTANT'S risk, until written instructions are received from CITY.

18. Time of Essence. Time is of the essence in the performance of this Agreement.

19. No Assignment. Neither this Agreement nor any portion shall be assigned by CONSUL TANT, without prior written consent of CITY. Any attempted assignment not first approved by CITY shall be void and, at CITY's option, shall terminate this Agreement effective as of the date of such attempted assignment. 7 Updated February 2024
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20. Attorney Fees. In any legal action, dispute or arbitration arising out of or relating to this Agreement, the prevailing party shall be entitled to an award of its reasonable attorney fees, costs and expenses incurred.

21. Defense and Indemnification.

21.1. Defense and Indemnification. CONSUL TANT shall, to the fullest extent permitted by law, indemnify, defend and hold harmless CITY, its elected or appointed officials, boards, agencies, officers, agents, employees, and volunteers ("INDEMNITEES") from and against any and all claims, liabilities, expenses, liens, or damages of any nature, including liability for bodily injury, property damage or personal injury, and including reasonable attorneys' fees and expenses, that arise out of, pertain to, or relate to the performance of this Agreement or the failure to comply with any obligations contained in this Agreement by CONSUL TANT, and/or its agents, officers, employees, subcontractors, or independent contractors ("CLAIM").

21.2. Exceptions. CONSUL TANT is not required to indemnify INDEMNITEES against liability for bodily injury, property damage or personal injury, or any other loss, damage or expense arising from the sole negligence or willful misconduct of the CITY.

21.3. Not limited by insurance. The indemnity, defense and hold harmless provisions of this Agreement apply to all CLAIMs alleged against an INDEMNITEE, regardless of whether any insurance policies are applicable. Policy limits do not act as a limitation upon the amount of indemnification or defense to be provided by CONSUL TANT.

21.4. Right to Offset. CITY shall have the right to offset against any compensation due CONSUL TANT under this Agreement any amount due CITY from CONSUL TANT as a result of CONSUL TANT's failure to pay CITY promptly any indemnification arising under this Section (21) and any amount due CITY from CONSUL TANT arising from CONSUL TANT's failure either to (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers' compensation laws.

21.5. Interpretation. This Section shall constitute an agreement or contract of indemnity, incorporating the interpretations under California Civil Code Section 2778. It is expressly understood and agreed that the obligation of the CONSUL TANT to indemnify the INDEMNITEE shall be as broad and inclusive as permitted by the laws of the State of California and shall survive termination of this Agreement.

22. Entire Agreement; Modification; Conflicting Provisions. This Agreement constitutes the entire Agreement between the Parties and supersedes any previous agreements, oral or written. This Agreement may be modified or provisions waived only by a subsequent mutual written agreement executed by CITY and CONSUL TANT. If the provisions contained in the main body of this Agreement conflict with any provision contained in an exhibit to this Agreement, the provisions of the main body of this Agreement shall govern and control over any provision contained in an exhibit to this Agreement.

23. Governing Law and Venue. This Agreement shall be construed in accordance with the laws of the State of California. This Agreement was entered into and is to be performed in the County of Santa Clara.

Any action or dispute arising out of this Agreement shall only be brought in Santa Clara County.

24. Interpretation. This Agreement is a negotiated document and shall be deemed to have been drafted jointly by the Parties, and no rule of construction or interpretation shall apply against any particular Party based on a contention that the Agreement was drafted by one of the Parties including, but not limited to, 8 Updated February 2024
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DocuSign Envelope ID: 7804DA 19-AD8D-44D1-A9D B-572B3EFCD049 California Civil Code § 1654, the provisions of which are hereby waived. This Agreement shall be construed and interpreted in a neutral manner.

25. Notice of Security and/or Privacy Incident. If CONSUL TANT, or its subconsultant, suspect, discover or are notified of a data security incident or potential breach of security and/or privacy relating to CITY PII, PHI and/or PCI, CONSUL TANT shall immediately, but in no event later than forty-eight (48) hours from suspicion, discovery or notification of the incident or potential breach, notify CITY of such incident or potential breach. CONSUL TANT shall, upon CITY's request, investigate such incident or potential breach, inform the CITY of the results of any such investigation, and assist the CITY in maintaining the confidentiality of such information. In addition to the foregoing, CONSUL TANT shall provide CITY with any assistance necessary to comply with any state and/or federal laws requiring the provision of notice of any privacy incident or security breach with respect to any CITY PII, PHI and/or PCI to the affected or impacted individuals and/or organizations, in addition to any notification to applicable state and federal agencies. CONSUL TANT agrees that it shall reimburse CITY for all expenses, costs, attorneys' fees, and resulting fines, penalties, and damages associated with such incident, breach, investigation and/or notification.

26. Preservation of Agreement. If any term, provision, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, the rest of the Agreement shall remain in full force and effect and shall in no way be affected or invalidated.

27. Binding Agreement. Notwithstanding the provisions of Section 19 above, this Agreement shall bind any and all successors in interest, legal representatives and/or other permitted assignees or transferees of CONSUL TANT in the same manner as if those successors in interest, legal representatives or other permitted assignees or transferees had entered into this Agreement originally.

28. D Data Sharing. This Agreement requires access by CONSULTANT to CITY's Geographic Information System (GIS) DATA for CONSUL TANT to perform the work. CITY agrees to provide the GIS DATA to CONSUL TANT solely for the purpose of performance of contracted work with the CITY upon the terms and conditions specified in Exhibit D, incorporated herein by this reference.

29. Electronic Signatures. Unless otherwise prohibited by law or CITY policy, the Parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term "electronic copy of a signed contract" refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term "electronically signed contract" means a contract that is executed by applying an electronic signature using technology approved by the CITY.

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DocuSign Envelope ID: 7804DA 19-AD8D-44D1-A9D B-572B3EFCD049

30. Authority to Execute. Those individuals who are signing this Agreement on behalf of entities represent and warrant that they are, respectively, duly authorized to sign on behalf of the entities and to bind the entities fully to each and all of the obligations set forth in this Agreement.

IN WITNESS THEREOF, these Parties have executed this Agreement on the day and year shown below.

AS SET FORTH IN CA. CORP. CODE§ 313, TWO SIGNATURES ARE REQUIRED FOR CALIFORNIA CORPORATIONS:
(1) CHAIRPERSON OF THE BOARD, PRESIDENT, OR VICE PRESIDENT; AND (2) SECRETARY, ASSISTANT SECRETARY, CHIEF FINANCIAL OFFICER OR ASSISTANT TREASURER.

ATTEST:
�� �'tyi1©tefk1IDeputy '""'"""" City Clerk
Michelle Bigelow
Print Name
Date: 6/26/2024
Donald A. Larkin
Print Name
Date: 6/24/2024
Christina J. Turner
Print Name
Date:

By:

Date:

By:
6/25/2024
Cyrus Kianpour, President
Print Name and Title of Signer.

If Corporate: Chairman, President or
Vice President
5/29/2024
Nourdin Khayata, Secretary
Print Name and Title of Signer.

If Corporate: Secretary, Assistant
Secretary, Chief Financial Officer or
Assistant Treasurer
Date: 5/29/2024
U:\Legal Forms\Consultant Agreements\City Standard Consultant Agreement.Docx 11 Updated February 2024
Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

DocuSign Envelope ID: 7804DA 19-AD8D-44D1-A9D B-572B3EFCD049

EXHIBIT A

SCOPE OF SERVICES
CONSULTANT shall provide CITY with plan review services through registered engineers and/or ICC certified, engineers with a range of experiences including LEED, OSHPD 3 and CASp. Projects may include residential new construction, residential additions, residential remodels, commercial new construction, commercial remodels, and tenant improvements.

Plan review services may include:
• Residential and Non-Residential Building Plan Review
• Structural Only Plan Review
• Expedited Building Plan Review
• Building Plan Review
• Fire Plan Review
• CASp Consultation
• Expedited Plan Review
CSG will coordinate the pickup and return of all plans via CSG staff or licensed courier service. 12 Updated February 2024
Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

DocuSign Envelope ID: 7804DA 19-AD8D-44D1-A9D B-572B3EFCD049

EXHIBIT B

SCHEDULE OF COMPENSATION RATES
CONSULTANT fee schedule will be based on a percentage of the City's building plan check fee and include initial plan review and two subsequent reviews. Additional reviews, deferred submittals, revisions and RFls will be charged at the appropriate hourly rate below. RFls for larger developments will be performed at an hourly rate, and turnaround times will be agreed upon in advance with CITY.

REVIEW TYPE / ROLE
Residential and Non-Residential Building Plan Review
Structural Only Plan Review
Expedited Building Plan Review Building Plan Review
Fire Plan Review
CASp Consultation
Building Plan Review
Expedited Plan Review

ALL INCLUSIVE FEE/ HOURLY RATE
65% of City's Building Plan Check Fee
50% of City's Building Plan Check Fee
90% of City's Building Plan Check Fee
$140
$156
$141

1.5 x Hourly Rate
All hourly rates include salaries, benefits, workers compensation insurance, local travel and miscellaneous office expenses. Should the scope of work change, or circumstances develop which necessitate special handling, CONSULTANT will notify CITY prior to proceeding. Overtime services will be billed at 1.5x the applicable hourly rate. On each anniversary of the contract start date, CSG will initiate a rate increase for all hourly rates based on change in CPI for the applicable region.

CONSULTANT will invoice once a month for services rendered during the previous month. 13 Updated February 2024
Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

DocuSign Envelope ID: 7804DA 19-AD8D-44D1-A9D B-572B3EFCD049

TYPE OF REVIEW
Residential New Construction
Residential Additions
Small Residential Remodels
Commercial New Construction
& Large/Complex Projects *1
Commercial Additions
Small Commercial Remodels/
Tenant Improvements
Expedited

EXHIBIT C

SCHEDULE OF PERFORMANCE

INITIAL REVIEW
(BUSINESS DAYS)
10 10
10 10
10 10
5 RE-CHECK
(BUSINESS DAYS)
5 5
5 5
5 5
5 *1 Turnaround time may vary with the complexity and magnitude of the project. If a review is anticipated to take longer than the maximum turnaround time, CONSTULANT will notify the CITY'S representative and negotiate additional time required to ensure an appropriate level of review.

The number of working days associated with the plan check turnaround time is based on time of project submittal. The first working day will be the day the project is received by CONSTULANT if submitted by 3:00 PM. For a project that is received by CONSULTANT after 3:00 PM, the first working day will be the next business day.
14 Updated February 2024
Docusign Envelope ID: A8713B3C-76F7-43EB-837C-2F2651CE569B

City Council
Meeting Minutes
Mark Turner - Mayor
Marilyn Librers - Mayor Pro Tem
Soraida Iwanaga - Council Member
Yvonne Martínez Beltrán - Council Member
Miriam Vega - Council Member
Wednesday, November 19, 2025
5:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chamber Building
17555 Peak Avenue, Morgan Hill, CA 95037

SPECIAL/REGULAR MEETING
A special meeting of the City Council was called at 5:00 p.m. for the purpose of conducting a closed session.

SPECIAL MEETING
5:00 p.m. Closed Session

CALL TO ORDER
Mayor Turner called the Special City Council meeting to order at 5:00 p.m.

ROLL CALL ATTENDANCE
City Clerk Bigelow called the roll.

PRESENT Mark Turner, Marilyn Librers, Soraida Iwanaga, Yvonne Martinez Beltran, Miriam Vega
ABSENT None
Council Member Vega arrived at 5:55 p.m.

November 19, 2025
2 DECLARATION OF POSTING AGENDA
City Clerk Bigelow declared the posting of the agenda.

CLOSED SESSION
City Clerk Bigelow announced the closed session item.

Public Employment (§ 54957)
Title: City Attorney

OPPORTUNITY FOR PUBLIC COMMENT ON CLOSED SESSION
Public comment opened at 5:01 p.m. With no requests to speak, public comment closed.

ADJOURN TO CLOSED SESSION
The meeting adjourned to closed session at 5:01 p.m.

REGULAR MEETING
The regular meeting convened at 6:00 p.m.

SILENT INVOCATION

PLEDGE OF ALLEGIANCE

PRESENTATIONS
YAC Presentation — November Developmental Asset #41, Positive Cultural Identity

RECOGNITIONS
YAC Recognition of Mike Cox

CITY COUNCIL REPORTS
Council Member Vega shared that during last Monday’s City Council facilitated session, she was reminded of the importance of diversity in backgrounds, perspectives, and lived experiences. She noted that “fitting in” isn’t the goal, especially for a Council charged with representing a wide and varied community. Embracing differences, she said, is essential to serving well. She also expressed her appreciation to the staff for the work that went into organizing the session.

OTHER REPORTS

November 19, 2025
3 Council Member Martinez Beltran shared that she wants to commend the community members, businesses, and organizations who stepped up during the shutdown to support families and individuals whose lives and livelihoods were disrupted. She said she was deeply proud of the Morgan Hill community for the way it showed up for one another.

She also reported attending the Cal Cities Peninsula Division Executive Board meeting, chairing the VTA PAC Board meeting, and participating in several legislative and committee updates.

Finally, she shared that on Sunday, she was honored with the Civic Engagement Award by the Silicon Valley Latina Coalition at their 27th anniversary and 15th annual brunch.

Mayor Pro Tem Librers shared that she had the privilege of filling in for Mayor Turner at Philanthropy Night. She offered opening remarks, helped present awards to local groups and individuals, and enjoyed a warm, meaningful evening celebrating the Community Foundation’s work supporting nonprofits. She expressed gratitude to the Foundation for lifting up so many good people and good causes in the community.

November 19, 2025
4 CITY MANAGER'S REPORT
City Manager Turner noted that the Mike Cox dedication was a powerful reminder of how deeply interconnected and generous the Morgan Hill community is. She pointed out that Steve Cox, who also presented at the recent Philanthropy Night dinner and serves on the Morgan Hill Community Foundation Board, exemplifies how local businesses invest in the community’s well-being. She said it was a meaningful reflection of what makes Morgan Hill special.

She then highlighted the rollout of new translation technology, led by City Clerk Michelle Bigelow and the team. The PocketTalk Sentio tool provides real-time, two-way, AIpowered translation in more than eighty languages, delivered as text or audio on any smartphone, tablet, or laptop. It works instantly via a simple QR code, with no app required, and functions both in person and on Zoom. For those without a device, tablets and single-use headphones are available, and translated text will also be displayed on one of the room’s projectors. She explained that this rollout is a significant step in fulfilling the Communications Outreach and Engagement Work Plan, strengthening transparency, removing language barriers, and making participation more accessible for all. She added that the solution is impressively budget-friendly thanks to the Clerk’s due diligence.

City Manager Turner also shared that the City has removed no parking signs along the corridor near Ginger and Taylor to provide parking relief for the neighborhood.

She reported that the City and Visit Morgan Hill participated in the County Board of Supervisors meeting to comment on zoning regulations affecting South County agricultural land. The County has now paused the zoning changes and will reevaluate after further outreach.

She noted attending the South County Youth Task Force meeting with Mayor Pro Tem Librers, where much of the discussion focused on e-bike safety, recent severe accidents, and the work plan to prevent youth violence.

She closed with an economic development update, sharing that Raising Cane’s is now open and that Philz Coffee will open soon, with signage already posted.

CITY ATTORNEY'S REPORT
Deputy City Attorney Ma shared that there was no reportable action from the closed session earlier in the evening.

PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Public comment opened at 6:19 p.m. The following people were called to speak:

Krista Rupp and Gabby Crescini
Sean Mulligan

November 19, 2025
5 Nick Arnett
Ron Kirkish
With no further requests to speak, public comment closed.

ADOPTION OF AGENDA
MOTION:

Adopting the agenda as posted.

RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Council Member Vega
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
Items appearing on the Consent Calendar are considered routine and may be approved by one motion. Pursuant to City Council Policies and Procedures (CP 97-01), any member of the Council or public may request to have an item removed from the Consent Calendar for comment and action.

MOTION:

Approving consent calendar items 1through 6, 9, and 10.

MOTION:

Approve
RESULT: Passed
MOVER: Council Member Vega
SECONDER: Council Member Martinez Beltran
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None

November 19, 2025
6 1. ADOPT WEED ABATEMENT RESOLUTION, DECLARING WEEDS TO BE A

PUBLIC NUISANCE AND SETTING A PUBLIC HEARING DATE OF
FEBRUARY 18, 2026
Recommendation:

Adopt the resolution declaring weeds and brush to be a nuisance and setting the hazardous vegetation public hearing for February 18, 2026.

2. ADOPT ORDINANCE NO. 2369, NEW SERIES, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MORGAN HILL AMENDING CHAPTER 5.28 (“AMUSEMENT AND ENTERTAINMENT PREMISES”) TO TITLE 5
(“BUSINESS LICENSES GENERALLY”) OF THE MORGAN HILL MUNICIPAL CODE
Recommendation:

Waive the reading, adopt Ordinance No. 2369, New Series, and declare that said title, which appears on the agenda, shall be determined to have been read by title and further reading waived.

3. ADOPT ORDINANCE NO. 2370, NEW SERIES, AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF MORGAN HILL AMENDING THE HIGHWAY

COMMERCIAL (CH) PLANNED DEVELOPMENT (PD) OVERLAY ZONE ON A

25.3-ACRE SITE ON THE SOUTHWEST CORNER OF CONDIT ROAD AND DIANA AVENUE (ZA2025-0001 CONDIT – AUTO PARK PD) APN’S: 728-17- 031, -035, and -036
Recommendation:

Waive the reading, adopt Ordinance No. 2370, New Series, and declare that said title, which appears on the agenda, shall be determined to have been read by title and further reading waived.

4. ADOPT ORDINANCE NO. 2371, NEW SERIES, AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF MORGAN HILL AMENDING THE

DEVELOPMENT PLAN FOR A PLANNED UNIT DEVELOPMENT (PUD) ON A 35 ACRE SITE ON THE WEST SIDE OF CONDIT ROAD BETWEEN DUNNE AND TENNANT AVENUES (ZA2025-0002 CONDIT – CONDIT ROAD PUD) APN’S 817-12-001,-003, -004, -018, -019; 817-13-019-022, -024, -026,027, 029- 032, and 034-035
Recommendation:

Waive the reading, adopt Ordinance No. 2371, New Series, and declare that said title, which appears on the agenda, shall be determined to have been read by title and further reading waived.

5. ADOPT ORDINANCE NO. 2372, NEW SERIES, AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF MORGAN HILL AMENDING THE HIGHWAY

COMMERCIAL (CH) PLANNED DEVELOPMENT (PD) OVERLAY ZONE ON A

November 19, 2025
7 9.27 ACRE SITE ON THE NORTH SIDE OF THE EASTERN TERMINUS OF LAUREL ROAD (ZA2025-0005 LAUREL – HONDA) APN’S: 726-01-001, 726- 01-006, AND 726-01-007
Recommendation:

Waive the reading, adopt Ordinance No. 2372, New Series, and declare that said title, which appears on the agenda, shall be determined to have been read by title and further reading waived.

6. ADOPT ORDINANCE NO. 2373, NEW SERIES, AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF MORGAN HILL AMENDING THE TENNANT

STATION SHOPPING CENTER PLANNED UNIT DEVELOPMENT (PUD) ON A

21.88 ACRE SITE ON THE SOUTHEAST CORNER OF MONTEREY ROAD AND TENNANT AVENUE (AAE2025-0003 TENNANT-TENNANT STATION PD) APN’S: 817-06-041, 055, 056, 057, AND 058
Recommendation:

Waive the reading, adopt Ordinance No. 2373, New Series, and declare that said title, which appears on the agenda, shall be determined to have been read by title and further reading waived.

9. APPROVE THE NOVEMBER 5 AND NOVEMBER 10, 2025 CITY COUNCIL

MEETING MINUTES
Recommendation:

Approve the November 5 and November 10, 2025 City Council Meeting Minutes.

10. RECEIVE REPORT REGARDING UPCOMING 2026 COMMISSION

VACANCIES PER THE MADDY ACT
Recommendation:

Receive report.

ITEM PULLED FOR DISCUSSION

8. APPROVE THE SECOND AMENDMENT TO SUBDIVISION IMPROVEMENTS AGREEMENT FOR MANZANITA PARK - TRACT NO. 10585 LOCATED EAST OF THE MONTEREY ROAD/TILTON AVENUE INTERSECTION (APN:725-01- 035 and 725-16-001)
Recommendation:

1. Approve the Second Amendment to Subdivision Improvements Agreement for Manzanita Park - Tract No. 10585;

2. Authorize the City Manager to execute the Second Amendment to Subdivision Improvements Agreement with TOLL WEST COAST LLC (Subdivider); and

3. Authorize the recordation of the Second Amendment to Subdivision

November 19, 2025
8 Improvements Agreement.

Senior Civil Engineer Angeles provided a report and answered questions.

Public comment opened at 6:33 p.m. With no requests to speak, public comment closed.

MOTION:

Approving the recommended actions.

RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Council Member Iwanaga
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None

7. ADOPT MORGAN HILL'S APPROACH TO PUBLIC SERVICE
Recommendation:

Adopt "Morgan Hill's Approach to Public Service."
City Manager Turner provided a report.

Public comment opened at 6:37 p.m. With no requests to speak, public comment closed.

MOTION:

Approving the recommended action.

RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Council Member Vega
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None

November 19, 2025
9 PUBLIC HEARINGS

11. ADOPT ORDINANCE 2368, NEW SERIES, AMENDING CHAPTERS 15.08 (BUILDING CODE), 15.12 (ELECTRICAL CODE), 15.16 (MECHANICAL CODE), 15.20 (PLUMBING CODE), 15.44 (FIRE CODE), AND TO ADOPT BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODES

KNOWN AND DESIGNATED AS CALIFORNIA CODE OF REGULATIONS, TITLE 24
Recommendation:

1. Open/close the public hearing;

2. Waive the second reading of the ordinance; and

3. Adopt the ordiance.

Building Official Eric Blomquist provided the report.

The public hearing opened at 6:39 p.m. With no requests to speak, the public hearing closed.

MOTION:

Waiving the second reading of the ordinance.

RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Council Member Vega
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None
MOTION:

Introducing the ordinance.

RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Council Member Vega
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega

November 19, 2025
10 NAYS: None
ABSTAIN: None
ABSENT: None

12. CONDUCT TAX AND EQUITY FISCAL RESPONSIBILITY ACT (TEFRA)

HEARING APPROVING ISSUANCE OF BONDS FOR VILLAGE AT MADRONE APARTMENT PROJECT LOCATED AT 18730 MINER LANE WITHIN THE

CITY OF MORGAN HILL
Recommendation:

1. Open and close public hearing consistent with the requirements of the Federal Tax and Equity Fiscal Responsibility Act ("TEFRA") and Section 147 (f) of the Internal Revenue Code of 1986, as amended (the “Code”); and

2. Adopt a resolution approving the issuance of revenue bonds by the California Municipal Finance Authority (CMFA), for the acquisition, construction, improvement and equipping of Village at Madrone, a 249- multifamily rental housing project located at 18730 Miner Lane, Morgan Hill, California (the “Project”).

Housing and Economic Mobility Director Lang provided the report.

The public hearing opened at 6:43 p.m. With no requests to speak, the public hearing closed.

MOTION:

Approving the recommended actions.

RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Council Member Vega
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None

OTHER BUSINESS

13. APPROVE THE 2026 CITY COUNCIL MEETING SCHEDULE
Recommendation:

Review, discuss, if needed, amend, and approve the 2026 City Council meeting

November 19, 2025
11 schedule.

City Clerk Bigelow provided the report.

Public comment opened at 6:50 p.m. With no requests to speak, public comment closed.

MOTION:

Approving the recommended action, including holding August 26, 2026, as a regular meeting and identifying an alternative date for the Mid-Year Goal Review Workshop.

RESULT: Passed
MOVER: Council Member Vega
SECONDER: Council Member Martinez Beltran
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None
The meeting recessed at 6:59 p.m. and reconvened at 7:02 p.m.

14. RECEIVE MONTHLY BUDGET UPDATE; SEPTEMBER 2025 FINANCIAL AND INVESTMENT REPORTS; AND CITY MANAGER AUTHORITY REPORT
Recommendation:

Receive and file reports.

Finance Director Nguyen provided the report and presentation.

Public comment opened at 7:14 p.m.

Chris Robell (Zoom) was called to speak.

With no further requests to speak, public comment closed.

Report received.

FUTURE COUNCIL INITIATED AGENDA ITEMS
None.

ADJOURNMENT
There being no further business, Mayor Turner adjourned the meeting at 7:16 p.m.

Minutes Prepared by:

November 19, 2025
12 Michelle Bigelow, City Clerk

6 CITY COUNCIL STAFF REPORT
MEETING DATE: December 3, 2025
PREPARED BY:

Cynthia Iwanaga, Management Analyst
APPROVED BY: City Manager

AWARD JANITORIAL SERVICE AGREEMENT TO US METRO GROUP,
INC. IN THE AMOUNT OF $814,257 FOR THE INITIAL TWO-YEAR TERM

RECOMMENDATION(S)

1. Award a janitorial service agreement to US Metro Group, Inc. in the amount of $814,257 for a two-year term;

2. Authorize the City Manager to extend the service agreement up to an additional three years for a total term of five years; and

3. Authorize the City Manager to execute and administer the agreement and amendments.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety
Protecting the Environment and Preserving Open Space and Agricultural Land Maintaining and Enhancing Infrastructure
2024-2025 Strategic Priorities
Fiscal Sustainability
REPORT NARRATIVE:

The City contracts for janitorial services at multiple City facilities, including the Community and Cultural Center, City Hall, Council Chambers, Centennial Recreation Center, Aquatics Center, Corporation Yard, Downtown Parking Garage, and Police Department. The current contract expires on December 31, 2025. The purpose of this report is to summarize the results of the recent janitorial services Request for Proposals (RFP) process, and to request the City Council's approval and authorization to enter into a new agreement for these needed services. The proposed term of the new service agreement is two years, starting on January 1, 2026 with three one-year options to extend through December 31, 2030.

Proposals for the janitorial service agreement were solicited in September 2025. The City advertised the RFP in the Morgan Hill Times on September 12, 2025. On

6 September 15, 2025, the RFP was released on the City website and distributed via the Public Purchase Online Service, the County of Santa Clara Builders Exchange, the Bay Area Builders Exchange, Central Coast Builders, the San Francisco Builders Exchange, and Dodge & Data Analytics. Staff also notified all janitorial service providers on the City's Informal Bidders' list. The non-mandatory pre-proposal meeting and facility walk on September 26, 2025 was well-attended, with over 30 attendees.

On October 20, 2025, twenty-three (23) proposals were received, of which five (5) were deemed non-responsive due to being incomplete. The following janitorial service providers submitted proposals:

1. Allied Universal Janitorial Services

2. Bay City Cleaners

3. CCS Facility Services

4. DMS Facility Services

5. EcoBrite Services

6. ESP Facility Services

7. Firato Service Company

8. Hassan Complete Janitorial Services

9. Hughes Group

10. Impec Group, LLC

11. Imperial Maintenance Services

12. Karla's Janitorial Services & Suppliers

13. Kleen-Tech

14. Moreno & Associates

15. NeXgen Facilities Group, LLC

16. H.N.W. Building Maintenance dba Olympic Cleaning Service

17. Premier Property Preservation

18. Pro-Line Cleaning Services, Inc.

19. Quality Cleaning Professionals, LLC

20. Quality First Services

21. TransPacific Building Maintenance

22. Universal Building Services

23. US Metro Group, Inc.

The City's Evaluation Committee consisted of the Recreation Manager, Maintenance Manager, and Maintenance Coordinator. The Recreation Manager will be the primary staff member responsible for managing the City's janitorial services agreement. The proposals were evaluated using a "Best Value" methodology, in which service providers scoring at least 30 out of 40 points in the Experience, Qualifications, References, and Safety Program narrative were then scored based on their cost proposals. Of the 18 responsive proposals, eight (8) scored the minimum 30 points to advance to the scoring of their cost proposal pricing.

Rank Name Points

6 1. US Metro Group Inc 88.69

2. Karla's Janitorial Services &
Suppliers

88.20 3. Kleen-Tech 87.12

4. Firato Service Company 85.55

5. CCS Facility Services 83.22

6. Pro-Line Cleaning Services 82.24

7. NeXgen Facilities 81.05

8. Impec Group 79.51
The top four scoring firms, US Metro Group Inc, Karla's Janitorial, Kleen-Tech, and Firato Service Company, were interviewed. The winning proposal was selected based on the total points scored by the eight proposals that received 30 points or more for their experience, qualifications, references, and safety program, and their corresponding points for janitorial service costs. Please see the attached Scoring Summary (Attachment 1).

Staff recommends the award of the agreement to US Metro Group, Inc. in the amount of $814,257 (Attachment 2).

The RFP document can be viewed via this link
Addendum #1 can be viewed via this link
Addendum #2 can be viewed via this link
COMMUNITY ENGAGEMENT:

As janitorial services are a regular and expected City service, no efforts were made to inform the community about this proposed agreement.

ALTERNATIVE ACTIONS:

The City Council could elect not to award this service agreement, and request that the services be rebid in hopes of obtaining a lower price. Of note, the proposed two-year agreement amount of $814,257 is lower than the current agreement amount of $867,547 for the past two years. Furthermore, this action would require the extension of the current janitorial service agreement, at a higher cost to the City, to allow enough time to rebid the services.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

The Council has previously approved service agreements for janitorial services for over 15 years. The City's current agreement was approved by the Council on November 18, 2020.

FISCAL AND RESOURCE IMPACT:

If approved, the total funding authorization for this agreement will be $814,257 for the initial two years. Funding for janitorial services is budgeted in the Maintenance Services Division's budgets for the individual facilities (Fund 010 - General Fund and Fund 740 -

6 Building Maintenance).

CEQA (California Environmental Quality Act):

Categorical Exemption
The activities described in this Staff Report are categorically exempt under CEQA, specifically pursuant to Section 15301 of the CEQA Guidelines (Existing Facilities), as the subject work involves the repair, maintenance or minor alteration of existing City facilities involving negligible or no expansion of use of those facilities.

PAGE 1 of 3
City of Morgan Hill: 2025 Janitorial Services RFP Narrative and Pricing Summary Scores NARRATIVE SCORING (40 points) 1 3 4 5 6 7 8 9 10 11 12 13 15 16 18 20 21 23 Points
Available
Allied
Universal
CCS
Facility
Services
DMS
Facility
Services
EcoBrite
Services
ESP
Facility
Services
Firato
Service
Co.

Hassan
Complete
Janiorial
Hughes
Group
Impec
Group
Imperial
Maint.

Karla's
Janitorial
KleenTechNeXgen
Facilities
Olympic
Cleaning
Service
Pro-Line
Cleaning
Services
Quality
First
Services
TransPacific
Building
Maint
US
Metro
Group
* * * * * * * *

10.00 6.67 7.67 7.00 5.33 7.00 8.17 6.67 6.67 8.00 6.67 7.67 6.33 6.33 7.00 7.33 5.00 6.83 8.83

15.00 9.67 11.83 12.00 9.00 11.67 13.67 10.33 10.00 12.67 11.33 11.67 12.67 13.67 11.67 12.67 11.33 12.50 11.83

5.00 2.67 3.00 3.00 2.33 3.67 4.00 2.33 2.67 3.33 2.83 3.50 3.50 3.00 3.17 3.33 1.67 3.00 4.17

10.00 8.00 8.50 6.33 4.67 7.00 8.33 6.67 6.00 8.33 6.67 7.17 7.67 7.00 6.33 7.67 3.67 6.33 8.67

40.00 27.00 31.00 28.33 21.33 29.33 34.16 26.00 25.33 32.33 27.50 30.00 30.17 30.00 28.17 31.00 21.67 28.67 33.50 PLEASE NOTE: Proposals # 2 Bay City Cleaners, #14 Moreno & Associates, #17 Premier Property Preservation, #19 Quality Cleaning Professionals, & # 22 USB were deemed incomplete & were not scored. * = Proposals that met the minimum narrative score of 30 points moved forward to have their cost proposals reviewed.

NARRATIVE SCORING
Previous Experience providing superior level of
janitorial service at like-sized public and/or private
facilities.

Assessments of work quality, performance and
working relationships by current and recent clients
indicating high levels of satisfaction and
effectiveness
Qualifications of staff to be assigned to provide
janitorial services to the City Facilities
Well-defined Safety Program and Disinfecting
Protocol

PAGE 2 of 3
City of Morgan Hill: 2025 Janitorial Services Bid Item Pricing Amounts BID ITEM PRICING AMOUNTS 3 7 10 12 13 15 18 23
Bid Item
Price from
Lowest
Bidder
CCS Facility
Services
Firato Service
Co. Impec Group
Karla's
Janitorial Kleen-Tech
NeXgen
Facilities
Pro-Line
Cleaning
Services
US Metro
Group
Base Bid: Janitorial Services 699,256.98 749,496.00 774,009.70 836,246.00 703,260.00 736,755.87 776,130.22 734,000.00 699,256.98 Bid Alt #1: CCC Playhouse: Before & After
Performance Cleaning (Sec 2-14) 152.00 35.43 73.71 80.00 80.00 35.43 225.00 85.00 317.40 Bid Alt #2: AC Swim Meet Pre and Post
Cleaning (Sec 5-11) 152.00 70.86 390.00 1,120.00 80.00 70.86 90.00 380.00 239.20 Bid Alt #3: Aquatics Center Swim Meet
Day Porter Services (Sec 5-12) 38.00 29.90 35.49 45.00 32.00 35.43 45.00 85.00 29.90 Bid Alt #4: On-Call Carpet Cleaning (Sec 10-
1) 75.00 44.15 47.50 55.00 45.00 44.15 65.00 90.00 138.00 Bid Alt #5: On-Call Janitorial Services (Sec
10-2) 45.00 32.00 47.50 45.00 32.00 35.43 45.00 90.00 36.80

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City of Morgan Hill: 2025 Janitorial Services -TOTAL POINTS

BID ITEM PRICING POINTS AND GRAND TOTAL PROPOSAL POINTS BID ITEM PRICING SCORES (60 points) 3 7 10 12 13 15 18 23 Bid Item
Points
Available
CCS Facility
Services Firato Service Co. Impec Group Karla's Janitorial Kleen-Tech NeXgen
Facilities
Pro-Line
Cleaning
Services
US Metro
Group
Base Bid: Janitorial Services 50.00 46.65 45.17 41.81 49.72 47.46 45.05 47.63 50.00 Bid Alt #1: CCC Playhouse: Before & After
Performance Cleaning (Sec 2-14) 0.47 2.00 0.96 0.89 0.89 2.00 0.31 0.83 0.22 Bid Alt #2: AC Swim Meet Pre and Post
Cleaning (Sec 5-11) 0.93 2.00 0.36 0.13 1.77 2.00 1.57 0.37 0.59 Bid Alt #3: Aquatics Center Swim Meet Day
Porter Services (Sec 5-12) 1.57 2.00 1.68 1.33 1.87 1.69 1.33 0.70 2.00 Bid Alt #4: On-Call Carpet Cleaning (Sec 10-
1) 2.00 1.18 1.86 1.61 1.96 2.00 1.36 0.98 0.64
Bid Alt #5: On-Call Janitorial Services (Sec 10-
2) 1.42 2.00 1.35 1.42 2.00 1.81 1.42 0.71 1.74
SUBTOTAL: BID ITEM PRICING POINTS 60.00 52.22 51.39 47.18 58.20 56.95 51.05 51.24 55.19 GRAND TOTAL:

NARRATIVE & BID ITEM PRICING POINTS 83.22 100.00 85.55 79.51 88.20 87.12 81.05 82.24 88.69 RANKING 5 4 8 2 3 7 6 1
**BID ITEM PRICING SCORE is lowest bidder's item price divided by each Contractor's item price times the number of points available. For example, Karla's Janitorial's Base Bid Points are calculated: 699,256.98/703,260 X 50 points = 49.72 points (See page 2 for pricing amounts)

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JANITORIAL SERVICE AGREEMENT
U.S. Metro Group, Inc.

THIS AGREEMENT is entered into and becomes effective on _______________ (Effective Date), by and between the CITY OF MORGAN HILL, a municipal corporation, ("CITY"), and U.S. Metro Group, Inc. a California corporation ("SERVICE PROVIDER") hereinafter referred to collectively as “Parties.” In consideration of the promises and the mutual covenants contained in this Agreement, the Parties agree as follows:

1. City Authority. This Agreement is entered into pursuant to the action of the Morgan Hill City Council taken on ___________, ____, 20___.

2. Term of Agreement. This Agreement shall cover services rendered from the Effective Date of this Agreement until December 31, 2027 at which time SERVICE PROVIDER’S services shall be completed. The City Manager is authorized to extend the term of this Agreement for a maximum of three one-year extensions. Any such extension shall be in writing and signed by both Parties to this Agreement.

3. Scope of Service. The services to be performed by SERVICE PROVIDER shall be annual janitorial services and extra janitorial services as further described in Exhibit A.

4. Compensation. SERVICE PROVIDER shall be compensated as follows:

4.1. Amount. $814,256.98. Total compensation to SERVICE PROVIDER under this Agreement during its initial term set forth in Section 2 above shall not exceed Eight Hundred Fourteen Thousand Two-Hundred Fifty-Six dollars and Ninety-Eight Cents and shall be billed based on the rate and basis set forth in Exhibit B. If the City Manager extends the term of this Agreement pursuant to the provisions of Section 2 above, the City Manager shall have the authority to increase the maximum compensation allowed to be paid to SERVICE PROVIDER during that extended term period, so long as City Council has appropriated sufficient funds therefor, the Parties mutually agree to such amount in a writing signed by both Parties to this Agreement and provided further that in no event shall such maximum compensation allowed for each subsequent extended oneyear term exceed 105% of the maximum compensation allowed to be paid to SERVICE PROVIDER for one year of service during the immediately preceding prior year of service.

4.2. Billing. SERVICE PROVIDER shall provide CITY with an invoice containing the dated, detailed, and itemized descriptions of all services performed and expenses incurred (if such expenses are reimbursable pursuant to Exhibit B) by SERVICE PROVIDER on a monthly basis unless otherwise specified in Exhibit B. All invoices shall be sent to the CITY addressed to the department head or project manager identified below in Section 14 Notices. Payment will be made to SERVICE PROVIDER within thirty (30) days of receipt of invoice by CITY. Any rate charged shall be prorated where services are interrupted or not provided for any rate period (for example, any monthly rate charge should be prorated when services were interrupted or provided for only part of the month). For services billed on an hourly rate, the minimum unit of billed time shall not exceed one tenth of one hour. CITY shall pay for services and expenses (if so provided in Exhibit B) up to the limit of compensation set forth above, that in the CITY’s judgment were necessary and reasonable. Services for work performed and expenses incurred in excess of the total compensation set forth in paragraph 4.1 above shall be at no cost to CITY.

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5. Termination. CITY or SERVICE PROVIDER shall have the right to terminate this Agreement, without cause, by giving thirty (30) days' written notice or less under urgent circumstances. Upon such termination, SERVICE PROVIDER shall submit to CITY an itemized statement of services performed for which compensation has not been paid. CITY may require SERVICE PROVIDER to complete certain work product or documents and SERVICE PROVIDER shall deliver to CITY all documents in its possession without additional compensation to SERVICE PROVIDER. The City Manager of CITY is authorized to terminate this Agreement, in whole or in part, on behalf of CITY.

5.1. Non-Appropriations. Notwithstanding anything contained in this Agreement to the contrary, if insufficient funds are appropriated, or funds are otherwise unavailable in the budget for CITY for any reason whatsoever in any fiscal year, for payments due under this Agreement, CITY will immediately notify SERVICE PROVIDER of such occurrence, and this Agreement shall terminate after the last day during the fiscal year for which appropriations shall have been budgeted for CITY or are otherwise available for payments.

5.2. Temporary Suspension of Janitorial Services. CITY’S need for janitorial services may be suspended due to unforeseeable or unavoidable circumstances beyond its control. Such circumstances include, but are not limited to, earthquake, fire, explosion, flood or other natural catastrophe; governmental legislation, condemnation, acts, orders, or regulation; war or acts of terrorism; strikes or labor difficulties; and quarantine, epidemic, or pandemic. CITY shall provide a 5-days’ written notice or less under urgent circumstances to temporarily suspend janitorial services at specific CITY facilities. CITY reserves the right to request which CITY facilities are to be serviced or not serviced due to unforeseeable or unavoidable circumstances; and the level of service at each CITY facility. For example, the Centennial Recreation Center could be cleaned weekly instead of daily during a closure. Upon suspension, SERVICE PROVIDER shall submit to CITY an itemized statement of services performed for which compensation has not been paid up to the date of the suspension. No further payments will be made for services provided after the date of the suspension. CITY shall provide 5 days’ written notice when the circumstances for the suspension of specific facilities’ services are removed for SERVICE PROVIDER to commence providing services.

6. Performance of Work. SERVICE PROVIDER represents that it is qualified by virtue of experience, training, education, and expertise to accomplish these services. Services shall be performed by SERVICE PROVIDER in accordance with professional practices in a manner consistent with a level of care, competence and skill exercised by qualified members of the SERVICE PROVIDER’S profession. By delivery of completed work, SERVICE PROVIDER certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws.

SERVICE PROVIDER shall perform all work and services under this Agreement in conformance with the time schedule set forth on Exhibit C, "Schedule of Performance," attached hereto and incorporated herein by this reference. CITY's City Manager is authorized on behalf of CITY to modify the timeframes set forth on the Schedule of Performance within the term of this Agreement. If SERVICE PROVIDER desires to leave or store any of SERVICE PROVIDER's equipment at a CITY site while SERVICE PROVIDER is performing work or service pursuant to this Agreement, SERVICE PROVIDER will first obtain the consent of CITY's City Manager, or his/her delegate, to do so, and any such storage shall occur only in the manner and location allowed by such CITY official and entirely at SERVICE PROVIDER's sole risk.

7. Hazardous Materials. Without limiting any other requirement or obligation of SERVICE PROVIDER under this Agreement, if SERVICE PROVIDER needs to use any material or chemical considered to be a hazardous material under any federal, state or local law, regulation or policy, SERVICE PROVIDER agrees to fully and timely abide by and comply with all laws, regulations and

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policies pertaining to the use, transport, removal, handling, disposal or other activity related to any and all such materials or chemicals. Prior to commencement of work or services under this Agreement, SERVICE PROVIDER shall provide CITY with a complete list of the hazardous materials SERVICE PROVIDER reasonably anticipates it may need to use to provide the services of SERVICE PROVIDER under this Agreement, together with the reasonably anticipated quantities thereof, if requested by CITY.

8. Insurance Requirements. SERVICE PROVIDER shall procure and provide proof of the insurance coverage required by this section in the form of certificates and endorsements. The required insurance must cover the activities of SERVICE PROVIDER, including its subcontractors, employees and agents, relating to or arising from the performance of any work or service under this Agreement, and must remain in full force and effect at all times during the period covered by this Agreement. The coverages may be arranged under a single policy for the full limits required or by a combination of underlying policies with the balance provided by excess or “umbrella” policies, provided each such policy complies with the requirements set forth herein. Any deductibles or self-insured retentions must be declared to and approved by City. SERVICE PROVIDER further understands that the CITY reserves the right to modify the insurance requirements set forth herein, with thirty (30) days’ notice provided to SERVICE PROVIDER, at any time as deemed necessary to protect the interests of the CITY.

8.1. Insurance Types and Amounts.

8.1.1. Commercial General Liability (CGL). SERVICE PROVIDER shall maintain CGL against claims and liabilities for personal injury, death, or property damage providing protection in the minimum amount of: (i) one million dollars ($1,000,000.00) combined single limit for any one accident or occurrence, or (ii) the maximum amount of such insurance available to SERVICE PROVIDER under SERVICE PROVIDER’s combined insurance policies (including any excess or “umbrella” policies), whichever is greater.

8.1.2. Automobile Liability. SERVICE PROVIDER shall maintain Automobile Liability covering all owned, non-owned and hired automobiles (if SERVICE PROVIDER does not own automobiles, then SERVICE PROVIDER shall maintain Hired/Nonowned Automobile Liability) against claims and liabilities for personal injury, death, or property damage providing protection in the minimum amount of: (i) one million dollars ($1,000,000.00) combined single limit for any one accident or occurrence, or (ii) the maximum amount of such insurance available to SERVICE PROVIDER under SERVICE PROVIDER's combined insurance policies (including any excess or “umbrella” policies), whichever is greater.

8.1.3. Workers’ Compensation Insurance and Employer’s Liability. SERVICE PROVIDER shall maintain Workers Compensation coverage, as required by law, in the minimum amount of: (i) one million dollars ($1,000,000.00) for any one accident or occurrence, or (ii) the maximum amount of such insurance available to SERVICE PROVIDER under SERVICE PROVIDER's combined insurance policies (including any excess or “umbrella” policies), whichever is greater. If SERVICE PROVIDER is self-insured, SERVICE PROVIDER shall provide its Certificate of Permission to Self-Insure, duly authorized by the Department of Industrial Relations.

8.1.4. Pollution (Environmental) Liability. If the performance of SERVICE PROVIDER’s work or service under this Agreement involves hazardous materials, contaminated soil disposal, and/or a risk of accidental release of fuel oil, chemicals or other toxic gases or hazardous materials, SERVICE PROVIDER

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shall procure and maintain Pollution Liability covering the SERVICE PROVIDER’S liability for bodily injury, property damage and environmental damage resulting from pollution and related cleanup costs arising out of the work or services to be performed under this Agreement. Coverage shall be provided for both work performed on site, as well as during the transport of hazardous materials. Such coverage shall be in the minimum amount of: (i) one million dollars ($1,000,000.00) for any one accident or occurrence, or (ii) the maximum amount of such insurance available to SERVICE PROVIDER under SERVICE PROVIDER's combined insurance policies (including any excess or “umbrella” policies), whichever is greater.

8.1.5. Professional Liability.

8.1.5.1. If the performance of SERVICE PROVIDER’s work or service under this Agreement involves professional and/or technical services (examples include, but are not limited to, architects, engineers, land surveyors, and appraisers), SERVICE PROVIDER shall procure and maintain either a claims made or occurrence Errors and Omission liability insurance in the minimum amount of: (i) one million dollars ($1,000,000.00) each claim, or (ii) the maximum amount of such insurance available to SERVICE PROVIDER under SERVICE PROVIDER's combined insurance policies (including any excess or “umbrella” policies), whichever is greater. Further, if SERVICE PROVIDER maintains a claims-made policy, SERVICE PROVIDER shall provide written evidence of such insurance to the CITY for at least five (5) years after the completion of work performed under this Agreement.

8.1.5.2. If the performance of SERVICE PROVIDER’s work or service under this Agreement relates to Information Technology or related services (examples include, but are not limited to computer programmers, software designers, hardware engineers, or other systems consultants), SERVICE PROVIDER shall procure and maintain a claims made Errors and Omission liability insurance, including Cyber Liability and Data Breach, in the minimum amount of: (i) one million dollars ($1,000,000.00) each claim, or (ii) the maximum amount of such insurance available to SERVICE PROVIDER under SERVICE PROVIDER's combined insurance policies (including any excess or “umbrella” policies), whichever is greater.

8.1.6. Sexual Abuse/Molestation Liability (SML): If the performance of SERVICE PROVIDER's work or service under this Agreement involves contact with minors, SERVICE PROVIDER shall procure and maintain Sexual Abuse and Molestation insurance in the minimum amount of: (i) two hundred thousand dollars ($200,000.00) each claim, or (ii) the maximum amount of such insurance available to SERVICE PROVIDER under SERVICE PROVIDER's combined insurance policies (including any excess or “umbrella” policies), whichever is greater.

8.2. Endorsements. SERVICE PROVIDER shall provide proof of the following endorsements, listed for each policy for which endorsements are required, as outlined below:

8.2.1. General Liability and pollution liability (when pollution liability applies).

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8.2.1.1. “Additionally Insured” - The City of Morgan Hill, its elected or appointed officials, boards, agencies, officers, agents, employees, and volunteers are named as additional insureds on a form at least as broad as ISO Form CG 20 10 for ongoing operations.

8.2.1.2. “Waiver of Rights of Subrogation” - The insurer waives the right of subrogation against the City of Morgan Hill and CITY’S elected or appointed officials, boards, agencies, officers, agents, employees, and volunteers; and

8.2.1.3. “Primary and Non-Contributing” - Insurance shall be endorsed to be primary and non-contributory and will not seek contribution from the City’s insurance or self-insurance and shall be at least as broad as ISO Form CG 20

01. 8.2.2. Workers Compensation.

Because the performance of SERVICE PROVIDER’S work or service under this Agreement involves access to or activity on any property or premises owned or occupied by the CITY, including, but not limited to, SERVICE PROVIDER’S presence during site visits and meetings, insurer waives the right of subrogation against the City of Morgan Hill and the CITY’s elected or appointed officials, boards, agencies, officers, agents, employees, and volunteers.

8.3. Qualification of Insurers. All insurance required pursuant to this Agreement must be issued by a company licensed and admitted, or otherwise legally authorized to carry out insurance business in the State of California, and each insurer must have a current A.M.

Best's financial strength rating of “A” or better and a financial size rating of “VII” or better.

8.4. Certificates. SERVICE PROVIDER shall furnish CITY of Morgan Hill with copies of all certificates as outlined herein, whether new or modified, promptly upon receipt. In the event of a claim or legal action, SERVICE PROVIDER shall promptly furnish CITY of Morgan Hill with copies of all policies outlined herein. No policy subject to the SERVICE PROVIDER’s agreement with the CITY shall be canceled or materially changed except after thirty (30) days' notice by the insurer to CITY. A "material change" is a change that results in non-compliance with any insurance requirements in this section 8. Certificates, including renewal certificates, may be mailed electronically to [email protected] or delivered to the Certificate Holder address provided herein.

Certificate Holder address:

City of Morgan Hill
Attn: Risk Management
17575 Peak Avenue
Morgan Hill, CA 95037

9. Non-Liability of Officials and Employees of the CITY. No official or employee of CITY shall be personally liable for any default or liability under this Agreement.

10. Compliance with Law.

10.1. SERVICE PROVIDER and its officers, employees, agents, and subcontractors shall comply with all applicable laws, ordinances, administrative regulations, and permitting

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requirements in carrying out their obligations under this Agreement. SERVICE PROVIDER and its officers, employees, agents, and subcontractors covenant there shall be no discrimination based upon any basis prohibited by State or Federal law, including but not limited to, race, color, creed, religion, gender, marital status, age, sexual orientation, national origin, mental disability, physical disability, medical condition, or ancestry, in any activity pursuant to this Agreement.

10.2. Compliance with Wage and Hour Laws: SERVICE PROVIDER, and any subcontractor it employs to complete work under this Agreement, shall comply with all applicable federal, state and local wage and hour laws. Applicable laws may include, but are not limited to, the Federal Fair Labor Standards Act and the California Labor Code.

Final Judgments, Decisions, and Orders: For purposes of this Section, a “final judgment, decision, or order” refers to one for which all appeals have been exhausted or the time to appeal has expired. Relevant investigatory government agencies include: the federal Department of Labor, the California Division of Labor Standards Enforcement, or any other governmental entity or division tasked with the investigation and enforcement of wage and hour laws.

Prior Judgments against SERVICE PROVIDER and/or its subcontractors: BY SIGNING

THIS AGREEMENT, SERVICE PROVIDER AFFIRMS THAT IT HAS DISCLOSED ANY

FINAL JUDGMENTS, DECISIONS OR ORDERS FROM A COURT OR
INVESTIGATORY GOVERNMENT AGENCY FINDING – IN THE FIVE (5) YEARS PRIOR TO EXECUTING THIS AGREEMENT – THAT SERVICE PROVIDER OR ITS SUBCONTRACTOR(S) HAS VIOLATED ANY APPLICABLE WAGE AND HOUR LAWS.

SERVICE PROVIDER FURTHER AFFIRMS THAT IT OR ITS SUBCONTRACTOR(S) HAS SATISFIED AND COMPLIED WITH – OR HAS REACHED AGREEMENT WITH THE CITY REGARDING THE MANNER IN WHICH IT WILL SATISFY – ANY SUCH JUDGMENTS, DECISIONS OR ORDERS.

Judgments or Decisions During Term of Contract: If at any time during the term of this Agreement, a court or investigatory government agency issues a final judgment, decision or order finding that SERVICE PROVIDER or any subcontractor it employs to perform work under this Agreement has violated any applicable wage and hour law, or SERVICE PROVIDER learns of such a judgment, decision, or order that was not previously disclosed, SERVICE PROVIDER shall inform the City Attorney, no more than fifteen (15) days after the judgment, decision or order becomes final or of learning of the final judgment, decision or order. SERVICE PROVIDER and its subcontractors shall promptly satisfy and comply with any such judgment, decision, or order, and shall provide the City Attorney with documentary evidence of compliance with the final judgment, decision or order within five (5) days of satisfying the final judgment, decision or order. CITY reserves the right to require SERVICE PROVIDER to enter into an agreement with CITY regarding the manner in which any such final judgment, decision, or order will be satisfied.

City’s Right to Withhold Payment: Where SERVICE PROVIDER or any subcontractor it employs to perform work under this Agreement has been found in violation of any applicable wage and hour law by a final judgment, decision or order of a court or government agency, CITY reserves the right to withhold payment to SERVICE PROVIDER until such judgment, decision or order has been satisfied in full.

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Material Breach: Failure to comply with any part of this Section constitutes a material breach of this Agreement. Such breach may serve as a basis for immediate termination of this Agreement and/or any other remedies available under this Agreement and/or law.

Notice to City Related to Wage Theft Prevention: Notice provided to the City Attorney as required under this Section shall be addressed to: City Attorney, City of Morgan Hill, 17575 Peak Avenue, Morgan Hill, CA 95037. The Notice provisions of this Section are separate from any other notice provisions in this Agreement and, accordingly, only notice provided to the above address satisfies the notice requirements in this Section.

10.3 DIR Registration. Janitorial Service Providers must be registered with the State of California Department of Industrial Relations (DIR) Labor Commissioner’s Office pursuant to Labor Code section 1420 et seq..

11. Independent Contractor. SERVICE PROVIDER is an independent contractor and not an agent or employee of CITY.

12. Confidentiality. All data, documents, or other information received by SERVICE PROVIDER from CITY or prepared in connection with SERVICE PROVIDER’S services under this Agreement are deemed confidential and shall not be disclosed to any third party by SERVICE PROVIDER without prior written consent by CITY.

13. Conflict of Interest and Reporting. SERVICE PROVIDER shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement including, without limitation, complying with California Government Code section 1090 et seq., the California Political Reform Act (California Government Code section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 et seq.). SERVICE PROVIDER will further comply, and will ensure that its agents and its subcontractors comply, with California Government Code section 84308 (“Levine Act”) and the applicable regulations of the Fair Political Practices Commission concerning campaign disclosure (2 California Code of Regulations sections 18438.1 – 18438.8).

14. Notices. All notices shall be personally delivered or mailed, via first class mail to the below listed address. These addresses shall be used for delivery of service of process. Notices shall be effective five (5) days after date of mailing, or upon date of personal delivery.

Address of SERVICE PROVIDER is as follows:

U.S. Metro Group, Inc.
6803 International Avenue, Suite 101
Cypress, CA 90630
Attn: Evelyn Lee, CEO
Address of CITY is as follows:

Keri Russell, Maint. Mgr.

City of Morgan Hill
17575 Peak Avenue
Morgan Hill, CA 95037
with a copy to:

City Clerk
City of Morgan Hill
17575 Peak Avenue
Morgan Hill, CA 95037

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15. Licenses, Permits and Fees. SERVICE PROVIDER shall obtain a City of Morgan Hill Business License, all permits and licenses to the extent required by ordinances, codes and regulations of the federal, state and local government.

16. Service Provider's Proposal. If applicable, this Agreement shall include SERVICE PROVIDER'S proposal or bid which is incorporated herein. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

17. Maintenance of Records.

17.1. Maintenance. SERVICE PROVIDER shall prepare, maintain, and preserve all reports and records that may be required by federal, state, and CITY rules and ordinances related to services provided under this Agreement. SERVICE PROVIDER shall maintain records for a period of at least 3 years after receipt of final payment under this Agreement. If any litigation, claim, negotiation, audit exception, or other action relating to this Agreement is pending at the end of the 3-year period, then SERVICE PROVIDER shall retain said records until such action is resolved.

17.2. Access to and Audit of Records. The CITY shall have the right to examine, monitor and audit all records, documents, conditions, and activities of the SERVICE PROVIDER and its subcontractors related to services under this Agreement. Pursuant to Government Code Section 8546.7, if this Agreement involves the expenditure of public funds in excess of $10,000, the Parties to this Agreement may be subject, at the request of the CITY or as part of any audit of the CITY, to the examination and audit of the State Auditor pertaining to matters connected with the performance of this Agreement for a period of three years after final payment under the Agreement.

17.3. Ownership of Work Product. All documents or other information developed or received by SERVICE PROVIDER for work performed under this Agreement shall be the property of CITY. SERVICE PROVIDER shall provide CITY with copies of these items upon demand or upon termination of this Agreement.

18. Familiarity with Work. By executing this Agreement, SERVICE PROVIDER represents that:
(1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should SERVICE PROVIDER discover any conditions materially differing from those inherent in the work or as represented by CITY, it shall immediately inform CITY and shall not proceed, except at SERVICE PROVIDER'S risk, until written instructions are received from CITY.

19. Time of Essence. Time is of the essence in the performance of this Agreement.

20. No Assignment. Neither this Agreement nor any portion shall be assigned by SERVICE PROVIDER, without prior written consent of CITY. Any attempted assignment not first approved by CITY shall be void and, at CITY's option, shall terminate this Agreement effective as of the date of such attempted assignment.

21. Attorney Fees. In any legal action, dispute or arbitration arising out of or relating to this Agreement, the prevailing party shall be entitled to an award of its reasonable attorney fees, costs and expenses incurred.

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22. Defense and Indemnification.

22.1. Defense and Indemnification. SERVICE PROVIDER shall, to the fullest extent permitted by law, indemnify, defend and hold harmless CITY, its elected or appointed officials, boards, agencies, officers, agents, employees, and volunteers (“INDEMNITEES”) from and against any and all claims, liabilities, expenses, liens, or damages of any nature, including liability for bodily injury, property damage or personal injury, and including reasonable attorneys' fees and expenses, that arise out of, pertain to, or relate to the performance of this Agreement or the failure to comply with any obligations contained in this Agreement by SERVICE PROVIDER, and/or its agents, officers, employees, subcontractors, or independent contractors (“CLAIM”).

22.2. Exceptions. SERVICE PROVIDER is not required to indemnify INDEMNITEES against liability for bodily injury, property damage or personal injury, or any other loss, damage or expense arising from the sole negligence or willful misconduct of the CITY.

22.3. Not limited by insurance. The indemnity, defense and hold harmless provisions of this Agreement apply to all CLAIMs alleged against an INDEMNITEE, regardless of whether any insurance policies are applicable. Policy limits do not act as a limitation upon the amount of indemnification or defense to be provided by SERVICE PROVIDER.

22.4. Right to Offset. CITY shall have the right to offset against any compensation due SERVICE PROVIDER under this Agreement any amount due CITY from SERVICE PROVIDER as a result of SERVICE PROVIDER's failure to pay CITY promptly any indemnification arising under this Section (22) and any amount due CITY from SERVICE PROVIDER arising from SERVICE PROVIDER's failure either to (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers' compensation laws.

22.5. Interpretation. This Section shall constitute an agreement or contract of indemnity, incorporating the interpretations under California Civil Code Section 2778. It is expressly understood and agreed that the obligation of the SERVICE PROVIDER to indemnify the INDEMNITEE shall be as broad and inclusive as permitted by the laws of the State of California and shall survive termination of this Agreement.

23. Entire Agreement; Modification; Conflicting Provisions. This Agreement constitutes the entire Agreement between the Parties and supersedes any previous agreements, oral or written. This Agreement may be modified or provisions waived only by a subsequent mutual written agreement executed by CITY and SERVICE PROVIDER. If the provisions contained in the main body of this Agreement conflict with any provision contained in an exhibit to this Agreement, the provisions of the main body of this Agreement shall govern and control over any provision contained in an exhibit to this Agreement.

24. Governing Law and Venue. This Agreement shall be construed in accordance with the laws of the State of California. This Agreement was entered into and is to be performed in the County of Santa Clara. Any action or dispute arising out of this Agreement shall only be brought in Santa Clara County.

25. Notice of Security and/or Privacy Incident. If SERVICE PROVIDER, or its subcontractor, suspect, discover or are notified of a data security incident or potential breach of security and/or privacy relating to CITY PII, PHI and/or PCI, SERVICE PROVIDER shall immediately, but in no event later than forty-eight (48) hours from suspicion, discovery or notification of the incident or potential breach, notify CITY of such incident or potential breach. SERVICE PROVIDER shall, upon CITY’s request, investigate such incident or potential breach, inform the CITY of the results of any such investigation, and assist the CITY in maintaining the confidentiality of such information. In addition to the foregoing, SERVICE PROVIDER shall provide CITY with any assistance necessary to comply with any state and/or federal

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laws requiring the provision of notice of any privacy incident or security breach with respect to any CITY PII, PHI and/or PCI to the affected or impacted individuals and/or organizations, in addition to any notification to applicable state and federal agencies. SERVICE PROVIDER agrees that it shall reimburse CITY for all expenses, costs, attorneys’ fees, and resulting fines, penalties, and damages associated with such incident, breach, investigation and/or notification.

26. Interpretation. This Agreement is a negotiated document and shall be deemed to have been drafted jointly by the Parties, and no rule of construction or interpretation shall apply against any particular Party based on a contention that the Agreement was drafted by one of the Parties including, but not limited to, California Civil Code § 1654, the provisions of which are hereby waived. This Agreement shall be construed and interpreted in a neutral manner.

27. Preservation of Agreement. If any term, provision, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, the rest of the Agreement shall remain in full force and effect and shall in no way be affected or invalidated.

28. Binding Agreement. Notwithstanding the provisions of Section 20 above, this Agreement shall bind any and all successors in interest, legal representatives and/or other permitted assignees or transferees of SERVICE PROVIDER in the same manner as if those successors in interest, legal representatives or other permitted assignees or transferees had entered into this Agreement originally.

29. Electronic Signatures. Unless otherwise prohibited by law or CITY policy, the Parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the CITY.

30. Counterpart Signatures. This Agreement may be signed in multiple counterparts, which shall, when executed by all Parties, constitute a single binding agreement. ///
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Signatures on following page.

11 Updated August 2024

31. Authority to Execute. Those individuals who are signing this Agreement on behalf of entities represent and warrant that they are, respectively, duly authorized to sign on behalf of the entities and to bind the entities fully to each and all of the obligations set forth in this Agreement.

IN WITNESS THEREOF, these Parties have executed this Agreement on the day and year shown below.

AS SET FORTH IN CA. CORP. CODE § 313, TWO SIGNATURES ARE REQUIRED FOR CALIFORNIA CORPORATIONS:
(1) CHAIRPERSON OF THE BOARD, PRESIDENT, OR VICE PRESIDENT; AND (2) SECRETARY, ASSISTANT SECRETARY, CHIEF FINANCIAL OFFICER OR ASSISTANT TREASURER.

ATTEST: CITY OF MORGAN HILL
City Clerk/Deputy City Clerk City Manager
Michelle Bigelow Christina J. Turner
Print Name Print Name
Date: Date:

APPROVED AS TO FORM: US METRO GROUP, INC.

Donald A. Larkin
City Attorney By:

Print Name
Date:

Print Name and Title of Signer.

If Corporate: Chairman, President or Vice
President
Date:

By:

Date:

Print Name and Title of Signer.

If Corporate: Secretary, Assistant
Secretary, Chief Financial Officer or
Assistant Treasurer
JS-LR-000014937
Janitorial DIR Registration Number(s)
Expiration Date(s) 12/18/2025
November 14, 2025
Evelyn Lee, Chairperson of the Board
Brian Lee, Chief Financial Officer
November 14, 2025

12 Updated August 2024

EXHIBIT A

SCOPE OF SERVICES
Please see attached Scope of Services.

EXHIBIT A

SCOPE OF SERVICES
Janitorial Services
Service Provider understands and agrees that the services shall be provided in accordance with all applicable laws, including but not limited to the Displaced Janitor Opportunity Act (California Labor Code §§ 1060 et seq.) and the California Property Service Workers Protection Act (California Labor Code §§ 1420 et seq.). A successor Service Provider shall retain, for a 60-day transition employment period, employees who have been employed by the terminated Service Provider or its subcontractors, if any, for the preceding four months or longer at the site or sites covered by the successor Service Provider unless the successor Service Provider has reasonable and substantiated cause not to hire a particular employee based on that employee’s performance or conduct while working under the terminated Agreement.
1-1 SCOPE OF SERVICE The Service Provider shall furnish all labor, equipment, cleaning solutions, and other services required to satisfactorily perform the janitorial services required to the Facilities as outlined in this document.

The Service Provider shall furnish the City within fifteen (15) days after approval of the Agreement, a work schedule showing the proposed dates and time of work for the locations shown on the proposal.

Janitorial Specifications are described in Sections 2 through 7. 1-2. TERM OF SERVICE The term is stated in the Janitorial Service Agreement 1-3 WORK HOURS The starting time for any, and all janitorial services, except for day porter services, shall be no earlier than the closing time for the facility and shall be completed prior to the opening of time for the next day unless otherwise noted.
- Community and Cultural Center Cleaning Hours must start at 10 p.m. Monday through Thursday and be completed by 6:00 a.m. Friday, Saturday and Sunday cleaning hours must start at midnight and be completed by 6:00 a.m.
- Council Chamber Building – Periodicals must be completed on weekends any time after 3:00p.m. - Centennial Recreation Center is an active facility on weekdays from 5:00 a.m. to 9:30 p.m., Saturday-Sunday from 6:30 a.m. to 5:00 p.m.
- Aquatics Center is open weekdays from 5:00 a.m. to 8:00 p.m. Saturdays from 7:00 a.m. to 1:00 p.m. (summer season to5:30 p.m.), and Sundays 11:30 a.m. to 5:30 p.m. (summer season only). “Summer season” is the first weekend of June through Labor Day.” See Section 5-19: Aquatics Center Summer Season Schedule on page 35. Cleaning hours need to take place when the facility is not open. - Corporation Yard – Quarterly, Triannual and Semi-Annual Only. Work must be done between 5:00 p.m. and 5:00 a.m. Monday through Friday or anytime on the weekends. - Downtown Parking Garage - Cleaning hours are from 12:00 a.m. to 7:00 a.m. - City Hall/DSC Building- Annual services to be coordinated with City Maintenance Staff (typically during the last week of December)
- Morgan Hill Police Department/Information Services- Building is open 24/7. Janitorial services should be performed between 6:00 p.m. and 5:00 a.m. Monday, Tuesday, Wednesday, Thursday and Saturday Deviation from the above will not be permitted except by written permission of the City Recreation Manager or designated representative from the facility.

From time to time, the City may take on improvement projects or other construction. The Service Providershall cooperate with the City or its agents while said work is underway.

1-4 WORKMANSHIP AND QUALITY LEVEL All work shall be performed by staff directly employed and supervised by the Service Provider. The Service Provider shall provide management and technical supervision through competent supervisors as required to provide the specified janitorial services. The Service Provider shall be responsible for the skills, methods and actions of all employees, subcontractors and for all work done.

The Service Providershall cooperate with the representative authorized by the City to enable them to determine the Service Provider's conformity with these specifications and the adequacy of the work being performed. The Service Provider shall give personal supervision to the work and will meet with the Recreation Manager or designated City representative, a minimum of twice per month, at a schedule mutually agreed upon. 1-5. CORRECTIVE WORK The Service Provider shall perform the work to the satisfaction of the Recreation Manager or designated representative. Inspections may be made by the City any time and request from the Service Provider corrective work. If corrective work is required, the City will provide a written list of items, the Service Provider shall correct deficiencies as directed. If deficiencies are not corrected in a timely manner, the City may perform the work using others and deduct the cost from the Service Provider's payment. 1-6. LOCATIONS Diagrams of the facility are provided as part of the Agreement specification. 1-7. JANITORIAL STANDARDS The Service Provider shall furnish all labor, materials, tools, cleaning supplies, services and special skills necessary for the provision of complete high-quality janitorial services from beginning to end of the Agreement. The work shall include all tasks needed to maintain the facilities, their furnishings and fixtures in sanitary condition and having an overall appearance of cleanliness and neatness. a. Blinds: Blinds shall be cleaned with a vacuum cleaner using tools designed for cleaning blinds.

Standard: Blinds shall be free of dust and give an overall clean appearance. b. Carpet Cleaning: Shampoo, with truck mounted cleaning unit, carpeted areas.

Standard: Carpet cleanings must produce visual and noticeable improvements. c. Chrome Surfaces: Cleaning chrome requires the removal of surface spots, fingerprints, smudges, etc., with the appropriate chrome polish.

Standard: Surfaces will present a clean uniform shining appearance free of all soil, marks, smudges, streaks.
d. Damp Mopping: Damp mopping requires the use of cotton or similar yarn type string mops (24 oz.) that have been mechanically wrong/squeezed to remove excess solution for purposes of removing light soil, dirt, liquid or other foreign material from a floor that does not require the complete mopping of the area or when the area is not soiled sufficiently to require wet mopping.

Standard: A damp mopped floor shall be free of all dirt, debris soil, liquids or other foreign material. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the damp mopping task. All items moved to accomplish this task shall be returned to their original positions. Mop and mop bucket need to be rinsed after each use. e. Day Porters: Day porters assigned to specific facilities as noted in agreement.

Standard: Day porters on duty at any facility shall be available to respond within twenty minutes of any of the Agreement locations to cleanup reported problems such as spills or accidents. Day Porters shall be in a uniform that identifies them as janitorial staff. f. Disinfecting: Disinfecting is the application of a germicidal solution to surfaces to kill or neutralize

99.9% of the material containing or supporting the growth of bacterial/viral organisms. Surfaces should remain “wet” for a minimum of 10 minutes or per manufacturer’s recommendation.

Standard: Surfaces shall be as free of material containing living bacteria, viruses, or other contaminations that are capable of causing infections.

g. Dispenser Cleaning and Service: Dispenser cleaning/service requires damp wiping dispensers with a disinfectant, checking/refilling of all towel, toilet tissue, seat covers, soap, or any other dispensers which may be identified by the Agreement Administrator.

Standard: Dispensers will be disinfected, present a clean uniform shining appearance free of all soil, marks, smudges, streaks and will have an adequate supply of the applicable dispensed products. h. Dusting: Normal or low dusting includes all levels up to ten (10) feet in height. All high dustings will be above ten (10) feet high.

Standard: Items shall be free of any laden airborne materials, streaks, smudges, and cobwebs.

Laden airborne matter shall be removed by either mechanical, chemical, or manual means. Devices, which merely displace or redistribute the matter, such as feather dusters, will not be used, unless treated to attract and hold the matter. All items moved to accomplish this task shall be returned to their original position.
i. Entrance Glass: Cleaning of glass is cleaning the inside and outside glass surfaces and the surrounding boundary of the applicable entrance area.

Standard: Glass shall be free of streaks, smudges, fingerprints, etc. Surfaces surrounding the entrance shall be free of dirt, dust, fingerprints, and have a clean appearance. j. Entrance Mats: Carpet mats shall be vacuumed with a commercial vacuum before spot cleaning.

Entrance mats made of rubber or polyester shall be swept, shaken, vacuumed or washed. Entrance mats shall be lifted, moved to remove soil and moisture underneath, and replaced.

Standard: There shall be no dirt left on surfaces.
k. Fixtures: Cleaning of restroom & kitchen fixtures and fountains require the removal of dust, dirt, debris, spots, stains, and smears from sinks, slop sinks, toilets, urinals, and fountains with a germicidal solution.

Standard: Fixtures will be disinfected and there shall be no dust, dirt, spots or debris on the fixtures.
l. Furniture: Cleaning of furniture and tables requires dusting and/or damp wiping and disinfecting.

Standard: Surfaces are to be free of dirt, dust, debris, marks, and film. m. Glass/Window: Glass and window cleaning requires the removal of dirt, soil, smudges, fingerprints, and other foreign material from glass window, doors, partitions, or any other items, which may consist in whole or part of a glass, or similar material including mirrors.

Standard: Glass surfaces shall be free of all dirt, soil, smudges, streaks, smears, film, or any other foreign substances. All excess spray/solution must be removed from any surrounding trim or surfaces, and glass/window surfaces shall have a uniformly bright appearance. Any items moved to accomplish this task must be returned to their original positions. n. Policing: Policing is picking up paper, trash, empty bottles, containers, and other discarded materials; spillages, accidents, plumbing failures, and inclement weather.

Standard: Area(s) being policed shall be free of debris. Area(s) shall present an overall clean appearance.
o. Polishing: Polishing requires the use of a high-speed floor machine and a clean pad designed for polishing or buffing.

Standard: The floor should have a “non-yellowed” high-gloss appearance. p. Receptacles and Cleaning: Cleaning and disinfecting receptacles is defined as wiping or washing containers with a germicidal solution and replacing plastic liners.

Standard: Receptacles shall be considered properly cleaned when both the inside and outside are clean, free of stains, dried refuse and odors, and a plastic liner replaced, if necessary.

q. Refrigerators: Requires cleaning outside surfaces, especially the handles with a germicidal detergent solution.

Standard: Outside surfaces shall present an overall clean appearance. r. Restrooms: Cleaning of restrooms requires the removal of trash, cleaning of floors, fixtures, urinals, toilets, receptacles, faucets, handles, dispensers, walls, partition stalls, and doors with a germicidal solution. All glass, chrome, and stainless-steel surfaces shall be cleaned and buffed to a shine.

Standard: Restrooms shall be considered properly cleaned when floors are mopped and fixtures, urinals, toilets, waste receptacles, wash basins, faucets, handles, dispensers, partition stalls, and doors are cleaned with a germicidal solution. All glass, chrome, and stainless-steel surfaces shall be cleaned and buffed to a shine, waste receptacles emptied, and dispensers refilled. Urinal cartridges changed as needed when not draining properly.
s. Safety Data Sheets: Safety Data Sheets (SDS) must be provided for all chemicals used at each facility.

SDS sheets must be updated on an annual basis.

Standard: Each facility will have designated location for SDS and will be maintained by the Service Provider.
t. Scrubbing: Machine scrubbing requires the use of mechanized scrubbing/vacuum machines to be more aggressive than wet mopping; this may include large areas such as halls, lobbies, garages, ramps, or similar large areas which would otherwise require extensive labor to complete in a reasonable time period.

Standard: Machine scrubbing shall be held to the same quality standard as wet mopping and shall remove all scuff marks. Floor scrubbing shall not remove floor finish. u. Shower Curtains: Cleaning of curtains requires washing curtains with an approved cleaner that will eliminate fungus and green mold.

Standard: Washed with a germicidal solution with no mold and/or odor remaining. v. Shower Stalls: Cleaning of shower stalls is defined as the removal of soap scum, mold, stains, and odors from surfaces (including grout) and cleaning the entire enclosure with a germicidal solution or steam cleaning.

Standard: Walls, ceiling, enclosures, grout, and fixtures are cleaned with a germicidal solution and chrome is buffed to shine. There shall be no mold and/or odor remaining. w. Shower Safety Mats: Cleaning of mats requires washing mats with an approved cleaner that will eliminate fungus and mold.

Standard: Shower safety mats shall be considered properly cleaned when they are washed with a germicidal solution.
x. Spot Cleaning: Spot cleaning requires the removal of dirt, soil, debris, liquids, stains, or other foreign materials from carpeted areas which can be accomplished by cleaning only the immediately affected area where cleaning the whole area would not be necessary. Spot cleaning may be accomplished by any of the methods contained herein and as dictated by the circumstances of the soiling. Carpet spots shall be removed immediately with an approved carpet cleaning solution in such a manner, which will not leave rings or discoloration.

Standard: Spot cleaning shall remove completely any evidence of the soiling which necessitated the cleaning and return the finish of the area affected to its pre-soiled condition without evidence of occurrence or cleaning for any area 24 inches by 24 inches y. Sweeping or Dust Mopping: Sweeping/dust mopping requires the removal of loose dirt, dust, debris, and other foreign material through either manual or mechanized methods, as appropriate for the location and situation.

Standard: A swept area shall be free of all loose dirt, grit, lint, dust, debris, or other foreign

material with no build up in corners, crevices, under or around furniture parts. All items moved to remove dirt shall be returned to their original location. z. Trash/Waste Removal: Trash/waste removal requires the collection of all materials, which have been placed into appropriate containers, and taken to a specified site for disposal.

Standard: All trash/waste and soiled liners shall be removed from all trash/waste containers, and a new trash/waste liner shall be fitted into all such containers. Trash can must have proper liner in it.

Black for trash, clear for recycling and green for compost. The compost and recycling bags must be visually inspected before disposing of them in outdoor bins. If bags are more than 10% non-compliant, janitorial responsible for sorting and disposing of contents properly. aa. Vacuuming: Vacuuming requires the mechanical removal of loose dust, dirt, soil, debris, and other foreign material from carpeted floors and other items (e.g. couches, chairs, walls, curtains/drapes), which require this method of cleaning.

Standard: There shall be no evidence of any dust or dirt or any other loose foreign material.

Materials shall be left in a lint free state. All items moved during this process shall be returned to their original positions.
bb. Wet Mopping: Wet mopping requires the removal of built-up dirt, soil, liquids, or other foreign materials from a floor using clean cotton or similar yarn type string mops (24 oz.) and mechanically wrung out to have sufficient neutral detergent and water solution or disinfecting detergent and water solution. This shall include rinsing if required or as recommended by the detergent manufacturer.

Standard: A wet mopped floor shall be free of all dirt, debris, soil, liquids, or other foreign materials. It will present a uniform appearance free of streaks, smudges, heel marks, or any other marks, which can be reasonably removed through this cleaning method. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the wet mopping task. All items moved to accomplish this task shall be returned to their original positions. 1-8 OUTCOME-BASED AGREEMENT AND INSPECTION PROBLEM RESOLUTION PROCESS

City will regularly inspect the Service Provider's work and rate it according to the maintenance standards stated in this agreement. Service Provider shall operate and maintain an e-mail address at which the City may send inspection reports largely consisting of photos taken of areas that the Service Provider maintains. The email address must have sufficient capacity to accept numerous inspection reports from the City without delay or rejection.

The Service Provider will be paid for work rated as "meets standards". Service Provider will not be paid for work rated as "below standard" until conditions improve and rate as "meet standards" if the below standard work is attributed to neglect on the part of the Service Provider. If an area does not meet City standards, it will be considered "below standard". Service Provider will not be paid additional amounts for remedial work required to improve "below standard" areas if the below standard work is attributed to neglect on the part of the Service Provider. City staff will work closely with Service Provider's representatives to achieve the results described in the standards and inspection criteria. However, responsibility for meeting standards rests with the Service Provider.

The Service Provider shall be responsible for janitorial services per the maintenance standards described in this agreement. The cost of maintaining the areas shall be included in the base bid unless otherwise called out as "extra work” in this Request for Proposals.

During the first three (3) months of the Agreement, the Service Provider will receive one hundred percent

(100%) of the monthly Agreement payment. During this period, Service Provider will inspect the sites at least monthly and will discuss inspections with City. This process and time frame will allow the Service Provider time to become familiar with the individual locations. Following this period, the Service Provider shall perform quality assurance inspections at a minimum of every month, or more frequently if deemed necessary by the Service Provider.

The Service Provider will provide electronic versions of the monthly inspections to the City by the 10th of the following month as to each site's compliance with City standards. An action plan with deadlines must be provided to City staff to indicate when corrections will be made if an area is deemed "below standard". Failure to turn in inspections by the deadline will result in a monthly payment being withheld until inspections are turned in, and one hundred dollars ($100) deduction from their monthly payment.

There will be a financial impact to the Service Provider if any scheduled use, (including, but not limited to, special events or recreation programs) of City facilities are impacted by neglect on the Service Provider's part.

Any costs associated with re-scheduling the event/activity/program may be the responsibility of the Service Provider for staffing and costs, including, but not limited to lost revenue, staff salaries and alternate Service Provider costs, etc.

City staff will perform inspections on a regular basis, which will be e-mailed to the Service Provider. The first time a site fails to meet City Standards per the inspections, the Service Provider will have one (1) week to bring the site back into compliance. If the same site is not in compliance for the same standard at any time after the first warning, no warning will be given, and penalties will be incurred. If a site is not brought back into compliance within the allotted timeframe the following penalties will occur:

1. First Penalty: Service Provider to receive warning.

2. Second Penalty: At the same site within twelve (12) months of the First Penalty Assessment, the Service Provider will be assessed a $25 monthly deduction per deficiency.

3. Third Penalty: At the same site within (12) months of the First Penalty Assessment, the Service Provider will be assessed a $75 monthly deduction per deficiency.

The parties will observe the following progressive problem resolution process:

1. Written notice of the problem.

2. Field conference with City inspector and Service Provider’s field representative to identify problems and agree on solutions as presented by Service Provider.

3. Conference between City's representative and Service Provider's principal.

4. Imposition of penalties and/or correcting defect at Service Provider's cost.

5. Termination of Agreement.
1-9. SERVICES NOT PERFORMED The City reserves the right to back charge the Service Provider for services not performed. If services are not performed as per the Agreement or schedule submitted, after 5-day notice to Service Provider of failure to perform, the City may then contract out the service and back charge the Service Provider cost plus 15%.
1-10. MATERIALS AND EQUIPMENT The Service Provider shall, at all times, furnish and maintain equipment necessary to perform work under this Agreement. If equipment breaks down, the Service Provideris responsible to complete the work within 24 hours. If the Service Provider is unable to complete the work within that time period, the City may deduct the applicable portions, pro rata, from the payment to the Service Provider.

The City will provide all light bulbs, toilet tissue, hand towels, paper seat covers, liquid soap for dispensers, and plastic trash can liners. Supplies will be inventoried and provided on a weekly basis to assigned custodial storage area.

The custodial Service Provider is to supply all cleansers, disinfectants, solvents, waxes, cleaning tools, equipment and any additional supplies that may be necessary for Service Provider to perform to Agreement specifications.

In some cases, the City may require specific products to be used. The Recreation Manager or designee shall approve all cleaning products and solutions in advance of their use. 1-11. SAFETY & SECURITY The Service Provider and staff shall follow all established safety procedures and shall take special care not to endanger the public in any way. All floors should be completely dry by the opening of facilities each day. The Service Provider is responsible for the security of all doors at the conclusion of work in each room. All exterior doors should remain locked at all times. Interior doors that are found open or unlocked shall be left in the same position/condition in which they were found. 1-12. FINGERPRINTING AND BACKGROUND CHECKS
All Service Provider staff who will be working on City facilities during business hours or at the Police Station must pass a background check. Each employee will need to undergo Livescan fingerprinting and will be subject to a background check by the Morgan Hill Police Department in accordance with State of California Department of Justice regulations.

Credentials are issued to each individual employee. The Service Provider is responsible for maintaining and updating their employee roster, including notifying the City of staffing changes. The Service Provider will be responsible for the fingerprinting fees for each employee. 1-13. EMERGENCY SITUATIONS For medical or public safety emergencies occurring at the Facilities call 9-1-1.

For all building maintenance emergencies (water leaks, etc.) contact the Recreation Manager or designated staff to report the issue immediately (24-hours/day).

Facility #1: COMMUNITY & CULTURAL CENTER AND PLAYHOUSE
17000 Monterey Road
All work necessary for complete janitorial service including but not limited to the following:
2-1. MAIN RESTROOMS & CHILDREN’S PAVILION RESTROOMS
Main Building: (7 days/week)
Children’s Pavilion: Sunday – Friday (no Saturday service)

a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners. b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
f. Urinal cartridges need to be changed as needed when not draining properly. g. Clean and disinfect all counters, fixtures and dispensers. h. Clean and disinfect door handles with approved cleaner. i. Replenish all paper supplies and soap dispensers.
j. Damp wipe/disinfect partitions (inside and out), doors, walls and tile.

k. Mop floors with disinfectant.
l. Spot clean and remove any gum, residue or stains from all areas with approved methods. m. Dust all sills and light fixtures.

Restroom Information
Restrooms Basins
Toilet
Bowls Urinals
Main Building Men’s 4 4 3
Main Building
Women’s 4 8 0
CP Children’s 1 1 0
CP Adult 1 1 0
Totals 10 14 3
800 square feet of restroom area (Tile and vinyl)
2-2. MEETING ROOMS, DANCE ROOM & HALLWAYS – 7 days/week service a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners. b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Vacuum all carpeted areas.
d. Dust mop hardwood floors with fiber mop or approved treatment method. e. Sweep and damp mop all non-carpeted and non-hardwood floor areas with approved cleaner. f. Spot clean all carpets/floors, as necessary.
g. Clean all entry/exit door windows inside and out.
h. Clean and disinfect door handles with approved cleaner. i. Spot clean walls, mirrors and windows with approved cleaner. j. Dust wipe down, disinfect cabinets and countertops.
k. Spot clean and remove any gum, residue or stains from all areas with approved methods l. Clean all white boards.
m. Spot clean, vacuum, and/or wipe down and disinfect tables, chairs, and lobby furniture in use. n. Dust all baseboards and sills.
2-3. HIRAM MORGAN HILL BANQUET ROOM – 7 days/week service a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Clean all trash from floors, including stage, and tables. d. Wipe down and disinfect all tables and chairs in the room. e. Sweep and then damp mop all non-carpeted areas with approved cleaner (including stage). f. Spot clean any stains/spills on all carpets/floors, as necessary. g. Disinfect door handles with approved cleaner.
h. Spot clean walls and windows with approved cleaner.
i. Spot clean and remove any gum, residue or stains from all areas with approved methods j. Dust all baseboards and sills.
2-4. EL TORO BANQUET ROOM – 7 days/week service
a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.

b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Sweep and then damp mop floor with approved cleaner. d. Disinfect door handles with approved cleaner.
e. Spot clean walls and windows with approved cleaner.
f. Spot clean and remove any gum, residue or stains from all areas with approved methods g. Wipe down/disinfect all tables and chairs in the room. h. Dust all baseboards and sills.
2-5. CHILDREN’S PAVILION – 5 days/week service (Mon – Fri) a. Clean restrooms per 2-1
b. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
c. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. d. Sweep and then damp mop floors with approved cleaner. e. Spot-clean floors, as necessary.
f. Disinfect door handles and light switches with approved cleaner. g. Spot clean walls, mirrors and windows with approved cleaner. h. Dust, wipe down/disinfect cabinets and countertops.
i. Spot clean and remove any gum, residue or stains from all areas with approved methods j. Wipe down/disinfect all tables and chairs.
k. Dust all baseboards and sills.
2-6. KITCHEN – 5 days/week service (Tuesday, Wednesday, Friday, Saturday and Sunday)

a. Empty wastebaskets, trash, compost containers; replace with proper plastic liners. b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Sweep and then damp mop floors with approved cleaners. d. Clean and wipe down/disinfect cabinets and countertops. e. Wash out and disinfect basins and faucet handles with approved cleanser, rinse and dry; damp dry basin traps.
f. Disinfect all counters and appliances (stove top, oven front, refrigerators, etc.) with approved cleaners.
g. Spot clean walls and windows with approved cleaner.
h. Disinfect door handles and light switches with approved cleaner. i. Spot clean and remove any gum, residue or stains from all areas with approved methods.

2-7. STAFF OFFICE AREAS – 3 days/week service (Sun, Tues & Thurs) a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Vacuum all carpeted areas.
d. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. e. Spot clean all carpets, as necessary.
f. Disinfect door handles and light switches with approved cleaner. g. Spot clean walls and windows with approved cleaner.
h. Dust wipe down or vacuum all furniture, cabinets, and countertops. i. Spot clean and remove any gum, residue or stains from all areas with approved methods 2-8. PLAYHOUSE LOBBY AND RESTROOM CLEANING – 2 days/week service (Wed & Sun)

a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash; recycle, and compost receptacles inside and out, free of stains, and odor free. c. Clean all trash from floors, including stage, sound booth and theater seats. d. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. e. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. f. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
g. Urinal cartridges need to be changed as needed when not draining properly. h. Disinfect all counters, fixtures and dispensers.
i. Disinfect door handles with approved cleaner.
j. Replenish all paper supplies and soap dispensers.
k. Damp wipe/disinfect partitions (inside and out), doors, walls and tile. l. Hose/mop floors with disinfectant.
m. Spot clean and remove any gum, residue or stains from all areas with approved methods. n. Dust all sills and light fixtures.
2-9 MISCELLANEOUS SERVICES TO BE PERFORMED AS NEEDED SO THAT AREAS ARE CLEAN AT THE START OF EACH DAY – 7 days/week service
a. Janitorial supply rooms are to be kept clean and orderly at all times. Tools should be properly labeled and stored.
b. All doors and windows are to be checked, closed and locked securely. c. Report graffiti to Community Center staff via email or written note. d Clean drinking fountains.
e. Collect cardboard, flatten and place in recycle bins. f. Report location of all burnt out light bulbs to Community Center staff via email or written note. g. Spray buff floors in all restrooms
h. Clean all ground level windows in hallway inside and out. i. Dust and/or wash interior walls (floor to ceiling) removing dust and debris. j. Dust and remove spider webs from the ceilings, windowsills, blinds, light fixtures, cabinets, crevices, counters, desks and open spaces.
k. Apply tile cleaner/approved cleaner on restroom walls and tile surfaces. l. Remove all entry mats and clean pat down to remove dirt. m. Dust exterior of ceiling level vents.
n. Spray buff classroom, dance room and El Toro room floors. o. Remove, clean and replace all light fixtures lower than 10 feet in height. p. Wipe down all door hinges.
q. All compost material should be collected throughout the facility and placed in the green compost bins
2-10. BIMONTHLY SERVICES (Every other month)
a. Shampoo, with truck mounted cleaning unit, carpeted areas in the Hiram Morgan Hill Room as well as the main hallway to the end of the restrooms bimonthly as scheduled with City Staff. 2-11. QUARTERLY SERVICES
a. Shampoo, with truck mounted cleaning unit, all carpeted areas four times annually as scheduled with the City staff (Madrone Room, Machado Room, Staff Offices, and Hallway from the Restrooms to the end of the West Hallway.

2-12. SEMI-ANNUAL SERVICES
a. Strip, wax, and buff all vinyl floors per approved methods (CCC, Children’s Pavilion and Playhouse).
b. Scrub and disinfect all tile and grout restroom floors (CCC, Children’s Pavillion and Playhouse) c. Remove all restroom floor drains, scrub clean and replace. d. Clean all windows inside and out for the entire facility, including Children’s Pavilion. (Does not include high windows, in the El Toro Room, Hiram Morgan Hill Room and Playhouse.) e. Shampoo, with truck-mounted cleaning unit playhouse carpets (lobby and seating area). 2-13 ANNUAL SERVICES
a. Deep clean of the kitchen (Typically performed the last week of December) i.Clean and degrease all stainless steel (except hood vents), all walls, doors/door frames, all ceiling titles, t-bar grids, light covers and fixtures, air vents, floor drains. ii. Sweet and mop all floors
iii. Clean inside ovens
iv. Clean Stove tops
2-14. SPECIAL CLEANING SERVICES AT PLAYHOUSE FACILITY (BEFORE & AFTER PERFORMANCE CLEANING) (Bid Alternate #1)
It is estimated that the playhouse will be scheduled 100 nights per year, which will require cleaning services to be provided on an as needed basis. The use schedule of the facility will be provided by the 15th of the prior month and be provided on a quarterly schedule. Late schedule additions may occur, with a minimum of 48 hours provided. Areas of cleaning include the lobby, seating area, entry, hallways, backstage including dressing rooms and restrooms.
a. Clean restrooms and lobby per Section 2-8 (Playhouse Restroom and Lobby Cleaning) b. Clean all litter/waste/compost from seating area.
c. Empty all wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
d. Vacuum all carpeted areas.
e. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. f. Spot clean all carpets/floors/theater seats, as necessary. g. Disinfect door handles with approved cleaner.
h. Spot clean walls, mirrors and windows with approved cleaner. i. Dust, wipe down or vacuum all theatre seats, cabinets, and countertops. j. Wipe down banisters.
k. Spot clean and remove any gum, residue or stains from all areas with approved methods l. Wipe down all tables.
m. Dust all baseboards and sills.
n. Clean all entry/exit windows inside and out
2-15. COMMUNITY CENTER SITE INFORMATION AND FACILITY DIAGRAM Room Information
Facility Room Name Size Carpet Vinyl Hardwood Tile Laminate Main Building:

Hiram Morgan Hill Room 4594 3196 1398
Hallway btwn Hiram & Kitchen 360 360

Main Hallways 3870 3870
Kitchen 600
Poppy Jasper Room 625 625
Diana Murphy Room 625 625
Miramonte Dance Room 780 780
Office Areas 750 600 150
Madrone Room 650 650
Machado Room 400 400
El Toro Room 1770 1770
Restrooms 740 740
Children's Pavilion 800 800
Playhouse:

Seating Area 1566 1566
Entry 100 100
Lobby 612 612
Walkways 640 640
Restrooms 400 400
Dressing Rooms 120 120
Dressing Rm Bathrooms 90 90
Total for Rooms Needing Service 20,092 10,894 3,185 2,550 840 1,398 RESTROOMS Basins Toilet Bowls Urinals
Main Building Men’s 4 4 3
Main Building
Women’s 4 8 0
Children’s Pavilion
(child) 1 1 0
Children’s Pavilion
(adult) 1 1 0
Playhouse Men’s 2 2 2
Playhouse Women’s 2 5 0
Playhouse Dress 1 1 1 0
Playhouse Dress 2 1 1 0
Totals 10 14 3
2024 Facility Rental Information
Days with Banquets Days with Meetings
Hiram MH Room 144 160
El Toro Room 39 244
Facility #2: COUNCIL CHAMBER BUILDING
17555 Peak Avenue
3-1. SEMI-ANNUAL SERVICES (PERFORMED TWICE A YEAR)
a. Truck mounted steam extraction of all carpeted areas. b. Strip, scrub and wax (5) coats on all vinyl floors, wipe clean baseboards c. Scrub, degrease and disinfect all tile and grout floors (restroom/lobby/hallway) Facility #3: CENTENNIAL RECREATION CENTER (CRC)
171 W. Edmundson Avenue

All work necessary for complete janitorial service including but not limited to the following:
4-1. ALL RESTROOMS & LOCKER ROOMS – 7 days/week service a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out sinks with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
f. Urinal cartridges need to be changed as needed when not draining properly. g. Clean/disinfect all counters, fixtures and dispensers. h. Clean/disinfect door handles with approved cleaner.
i. Replenish all paper supplies and soap dispensers.
j. Damp wipe/disinfect partitions (inside and out), doors, walls and tile. k. Sweep and then mop floors with disinfectant.
l. Wipe and dry all benches.
m. Wipe all lockers (front, top, inside and out) with a damp cloth and disinfectant. Remove any belongings left in lockers and place in Lost & Found bin in the Main Office. n. Remove all hair and debris from shower drains.
o. Wash all shower walls and floors with shower foam disinfectant (approved by the City). p. Replace burnt out light bulbs, as necessary.
q. Spot clean and remove any gum, residue or stains from all areas with approved methods. r. Replace air fresheners in the West Wing and Senior Center restrooms monthly. 4-2. MAIN LOBBY/ADJACENT ROOMS & MAIN HALLWAYS – 7 days/week service a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Dust mop floors and remove dirt from joints in concrete. d. Dust, wipe down or vacuum all furniture including tables and chairs, cabinets, and countertops. e. Clean all entry/exit door windows inside and out.
f. Vacuum entry mats.
g. Spot clean all carpets as necessary with approved cleaner. h. Spot clean walls and windows with approved cleaner.
i. Clean/disinfect door handles with approved cleaner.
j. Clean and wipe down all drinking fountains.
k. Replace burnt out light bulbs as necessary (light bulbs on ceilings higher than 10 feet will be replaced by City staff).
l. Spot clean and remove any gum, residue or stains from all areas with approved methods. 4-3. MULTI-PURPOSE ROOM & KITCHEN – 7 days/week service a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Sweep and then damp mop floors with approved cleaners. d. Dust, wipe down/disinfect or vacuum all furniture, cabinets, and countertops. e. Clean all entry/exit door windows inside and out.
f. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps.

g. Clean/disinfect all counters and appliances (stove top, oven front, refrigerators, etc.) with approved cleaners.
h. Spot clean walls and windows under 10 feet with approved cleaner. i. Clean/disinfect door handles with approved cleaner.
j. Replace burnt out light bulbs as necessary (light bulbs on ceilings higher than 10 feet will be replaced by City staff).
k. Spot clean and remove any gum, residue or stains from all areas with approved methods. l. Wipe down and disinfect all tables and chairs in the room. 4-4. SENIOR CENTER AREAS – 7 days/week service
a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Vacuum all carpeted areas.
d. Spot clean all carpets as necessary with approved cleaner. e. Clean all entry/exit door windows inside and out.
f. Clean/disinfect door handles with approved cleaner.
g. Spot clean walls and windows with approved cleaner.
h. Dust, wipe down/disinfect or vacuum all furniture including tables and chairs, cabinets, and countertops.
i. Replace burnt out light bulbs as necessary (light bulbs on ceilings higher than 10 feet will be replaced by City staff).
j. Spot clean and remove any gum, residue or stains from all areas with approved methods. 4-5. TEEN CENTER ROOM – 7 days/week service
a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Sweep and then damp mop floor with approved cleaner. d. Dust, wipe down/disinfect or vacuum all furniture including tables and chairs, cabinets, and countertops.
e. Clean all entry/exit door windows inside and out.
f. Spot clean walls and windows with approved cleaner.
g. Clean/disinfect door handles with approved cleaner.
h. Replace burnt out light bulbs as necessary (light bulbs on ceilings higher than 10 feet will be replaced by City staff).
i. Spot clean and remove any gum, residue or stains from all areas with approved methods. 4-6. KIDS CLUB ROOM – service required 6 days/week service(Monday – Saturday) a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Sweep and then damp mop floor with approved cleaner. d. Vacuum carpeted area of floor.
e. Dust, wipe down/disinfect or vacuum all furniture including tables and chairs, cabinets, and countertops.
f. Clean all entry/exit door windows inside and out.
g. Wash out sink and drinking fountain with approved cleanser, rinse and dry. h. Spot clean walls and windows with approved cleaner.

i. Clean/disinfect door handles with approved cleaner.
j. Replace burnt out light bulbs as necessary (light bulbs on ceilings higher than 10 feet will be replaced by City staff).
k. Spot clean and remove any gum, residue or stains from all areas with approved methods. 4-7. FITNESS ROOM – 7 days/week service
a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Dust mop floors including under equipment and then damp mop floor with approved cleaner.

d. Dust, wipe down/disinfect or vacuum all furniture, cabinets, and countertops. e. Clean all entry/exit door windows inside and out.
f. Spot clean walls, windows and mirrors with approved cleaner. g. Clean/disinfect door handles with approved cleaner.
h. Clean and wipe down all drinking fountains
i. Spot clean and remove any gum, residue or stains from all areas with approved methods. 4-8. GYMNASIUM AND AEROBICS ROOMS #1 & #2 – 7 days/week service a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Dust mop floor using a fiber mop or approved treatment. d. Clean bleachers and under bleachers.
e. Scrubber should be used to clean the floors 3 times a week (Monday, Wednesday and Friday) and the other 4 should be wet mop using approved cleaner. f. Clean all entry/exit door windows inside and out.
g. Spot clean walls, ground level windows and mirrors with approved cleaner. h. Clean/disinfect door handles with approved cleaner.
i. Spot clean and remove any gum, residue or stains from all areas with approved methods. 4-9. STAFF OFFICE AREAS – 3 days/week service (Sun, Tues & Thurs) a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Vacuum all carpeted areas.
d. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. e. Spot clean all carpets.
f. Clean all entry/exit door windows inside and out.
g. Clean/disinfect door handles with approved cleaner.
h. Spot clean walls and windows with approved cleaner.
i. Dust, wipe down or vacuum all furniture, cabinets, and countertops. j. Replace burnt out light bulbs, as necessary.
k. Spot clean and remove any gum, residue or stains from all areas with approved methods 4-10 LIFEGUARD ROOM (Once a week)
a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.

b. Clean all trash, recycle, compost receptacles inside and out, free of stains, and odor free. c. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. d. Clean all entry/exit door windows inside and out.
e. Clean/disinfect door handles with approved cleaner.
f. Spot clean walls and windows with approved cleaner.
g. Dust, wipe down/disinfect or vacuum all furniture, cabinets, and countertops. h. Replace burnt out light bulbs, as necessary.
i. Spot clean and remove any gum, residue or stains from all areas with approved methods 4-11. MISCELLANEOUS SERVICES TO BE PERFORMED AS NEEDED SO THAT AREAS ARE CLEAN AT THE START OF EACH DAY – 7 days per week service
a. Janitorial supply rooms are to be kept clean and orderly at all times. Tools should be properly labeled and stored.
b. Exterior trash receptacles and recycle containers located in enclosed patios and inside the pool area are to be emptied as needed; replace plastic liners. Clean receptacles. c. All doors and windows are to be checked, closed and locked securely. d. Report graffiti to Centennial Recreation Center staff leaving a work order in the Facility Maintenance Worker’s in-box.
e. Clean all drinking fountains.
f. Collect cardboard, flatten and place in recycle bins. g. Scrub all tile floor areas using approved methods.
h. Damp mop stained concrete floors with approved cleaner. i. Clean all ground level windows in Main Lobby inside and out. j. Dust and remove spider webs from the ceilings, windowsills, blinds, light fixtures, skylights, cabinets, crevices, counters, desks and open spaces up to 10 feet in height. k. Apply tile cleaner on all showers, restroom walls, and tile surfaces. l. Vacuum and spot clean all entry mats and clean floor below mats m. Vacuum all ground level vents and dust exterior of ceiling level vents. n. Wipe down all door hinges.
o. Clean all ground level interior windowsills.
p. Remove, clean and replace all light fixtures lower than 10 feet in height. q. Dust TV’s and fans in Fitness, east hallway and Aerobics Rooms. r. Dust and/or wash interior walls (floor to ceiling or 10 ft.) removing dust and debris. s. Wipe down/disinfect all tables and chairs in the room. t. All compost material should be collected throughout the facility and placed in the green compost bins
4-12. MONTHLY SERVICES
a. Scrub, recoat and buff floors in the Multi-Purpose Room, Kitchen, Teen Center, and Kids Club Room
b. Scrub, re-coat/wax and buff stained concrete floors using approved methods and material. 4-13 TRIANNUAL (Three times a year) SERVICES
a. Clean all windows inside and out for the entire facility once each during the Summer, Fall and Spring seasons. (Includes high windows, in the Natatorium, Gym and other areas). Use approved cleaner to remove hard water spots.
b. Shampoo carpeted areas three times annually as scheduled with the City staff. 4-14. QUARTERLY SERVICES

a. Pressure wash all pavement at facility front entrance. Schedule with City staff. 4-15. SEMI-ANNUAL SERVICES
a. Strip, wax, and buff all linoleum floors per approved methods. b. Strip, wax, and buff all tile floors per approved methods in west wing restrooms, locker rooms, family changing rooms, hallway and senior center restrooms. c. Remove all floor drains, scrub clean and replace.
d. Remove, dust, wash and replace all light fixtures.
e. Dust and remove spider webs from walls, ceilings, windowsills, skylights, crevices, railings, etc. over 10 feet in height.
4-16 ANNUAL SERVICES
a. Concrete floors to be striped and waxed annually using approved materials and methods. b. Strip, wax and clean the bottom row of baseboard tiles in the locker rooms and family changing rooms.
4-17. DAY PORTER SERVICES
a. Day Porter Services to be provided by one male and one female custodian, Monday – Friday 1:00 p.m. – 3:00 p.m. ; Saturday and Sunday 11:00 a.m. – 1:00 p.m. (These are starting and ending hours).
b. Work to include: Clean and disinfect all restrooms (including Kids Club), restock dispensers, empty trash containers.
c. Clean locker rooms
d. Disinfect drinking fountains as needed
e. Damp mop floors as needed
f. Walk building for litter & debris, outside entrances and parking lot g. Clean entrance doorways and glass as needed.
h. Spot clean walls and doors throughout facility.
i. Attend to any janitorial duties as requested by staff. j. Day Porters must sign in and out each day at the front desk.

4-18. CRC SITE INFORMATION AND FACILITY DIAGRAM

Centennial Recreation Center Room Information
Room Name Size Carpet Concrete Vinyl Hardwood Tile Epoxy Rub Sr. Ctr. Lobby/Reception/Hallways 1127 1127
Sr. Coord. Office 132 132
Activity Room 1 464 464
Activity Room 2 308 308
Computer Room 277 277
Sr. Ctr. Restrooms 112 112
West Wing Hallways 1280 1280
West Wing Restrooms 500 500
Multi-Purpose Room 1796 1796
Kitchen 623 623
Nutrition Office 124 124
Teen Juice Bar Area 88 88
Teen Center 1401 1401
Teen Coord. Office 109 109
Main Lobby 2100 518 1582
Membership Office 102 102
Vending Alcove 103 103
Party Room 331 331
Kid Zone Room 970 970
Kid Zone Restrooms 96 96
East Wing Hallway 2020 2020
Main Reception/Hallway 456 456
Assoc. Exec. Office 104 104
MSA Office 106 106
Staff Work Room 359 359
Staff Cubicles 812 812
Facility Manager's Office 131 131
Staff Break Room 241 241
Locker Room Hall 310 310
Men's Locker Room/Restrooms 1173 1173
Women's Locker
Room/Restrooms 1211 1211
Family Changing Room 1 132 132
Family Changing Room 2 94 94
Family Changing Room 3 94 94
Aquatics Office 122 122
Lifeguard Break Room 204 204
Fitness Room 3001 3001
Health & Fitness Dir. Office 91 91
Gymnasium 10684 10684
Aerobics Room 1753 1753
New Studio Room 2610 2610
Total for Rooms Needing Service 4737 5316 4979 15047 3844 827 3001 Restrooms Basins Toilets Urinals Showers
Sr. Center – Men’s 1 1
Sr. Center -
Women’s 1 1
West Wing – Men’s 2 1 2
West Wing -
Women’s 2 3
Kid Zone - Boys 1
Kid Zone - Girls 1
Locker Room –
Men’s 4 3 4 7
Locker Room -
Women’s 4 7 7
Locker Room -
Families 3 3 3

Basins in other
Rooms 6
Totals 23 21 6 17
Facility #4: AQUATICS CENTER
16200 Condit Road
Complete janitorial services to be provided every day facility is open, including but not limited to the locations listed below. Note that the Aquatics Center operates year- round but has a very high use during the summer swim season when a significantly higher frequency of service will be required. Alternately, during the off season, some rooms, such as the party room, are rarely used. 5-1. STAFF OFFICE AREAS/STAFF RESTROOMS - 3 days/week service (Tues., Thurs & Sat)

a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Vacuum all carpeted areas.
d. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. e. Spot clean all carpets, as necessary.
f. Clean all entry/exit door windows inside and out.
g. Clean/disinfect door handles with approved cleaner.
h. Spot clean walls and windows with approved cleaner.
i. Dust, wipe down/disinfect or vacuum all furniture, cabinets, and countertops. j. Replace burnt out light bulbs, as necessary.
k. Spot clean and remove any gum, residue or stains from all areas with approved methods l. Dust window blinds.
m. Vacuum and spot clean all entry mats including floors underneath mats. n. Ensure all compost bins are emptied and placed in the green compost bins for pick up in the garbage enclosure.
5-2. RETAIL AREA – Off Season: 3 days/week service (Tues., Thurs. & Sat) / Summer Season Daily)

a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. d. Clean all entry/exit door windows inside and out.
e. Clean/disinfect door handles with approved cleaner.
f. Spot clean walls and windows with approved cleaner.
g. Dust, wipe down/disinfect or vacuum all furniture, cabinets, and countertops. h. Spot clean and remove any gum, residue or stains from all areas with approved methods i. Clean cobwebs with extension pole
j. Clean the glass of the display case inside and out.
k. Ensure all compost bins are emptied and placed in the green compost bins for pick up in in the garbage enclosure
k. Vacuum and spot clean all entry mats including flooring underneath mats. 5-3. SMALL (TEAM) LOCKER ROOMS & FAMILY CHANGING ROOMS – 6 days/week service (M-Sat) / Summer Season Daily

a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
f. Urinal cartridges need to be changed as needed when not draining properly. g. Clean/disinfect all counters, fixtures and dispensers. h. Clean/disinfect door handles with approved cleaner.
i. Replenish all paper supplies and soap dispensers.
j. Damp wipe/disinfect partitions (inside and out), doors, walls and tile. k. Sweep and then mop floors with disinfectant.
l. Wipe and dry all benches.
m. Wipe all lockers (front, top, inside and out) with a damp cloth and disinfectant. Remove any belongings left in lockers and place in Lost & Found bin in the Main Office. n. Remove all hair and debris from shower drains.
o. Wash all shower walls and floors with shower foam disinfectant (approved by the City). p. Replace burnt out light bulbs, as necessary.
q. Spot clean and remove any gum, residue or stains from all areas with approved methods. r. Clean all showers, restroom walls and tile surfaces with approved cleaner. s. Pressure wash all epoxy floors.
t. Ensure all compost bins are emptied and placed in the green compost bins for pick up in the garbage enclosure.
5-4. LARGE LOCKER ROOMS - 6 days/week service (M-Sat) / Summer Season Daily

a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
f. Urinal cartridges need to be changed as needed when not draining properly. g. Clean/disinfect all counters, fixtures and dispensers. h. Clean/disinfect door handles with approved cleaner.
i. Replenish all paper supplies and soap dispensers.
j. Damp wipe/disinfect partitions (inside and out), shower curtains, doors, walls and tile. k. Sweep and then mop floors with disinfectant.
l. Wipe and dry all benches.
m. Wipe all lockers (front, top, inside and out) with a damp cloth and disinfectant. Remove any belongings left in lockers and place in Lost & Found bin in the Main Office. n. Remove all hair and debris from shower drains.
o. Wash all shower walls and floors with shower foam disinfectant (approved by the City). p. Replace burnt out light bulbs, as necessary.
q. Spot clean and remove any gum, residue or stains from all areas with approved methods. r. Pressure wash rubber mat in women’s team locker room. s. Clean all showers, restroom walls and tile surfaces with approved cleaner. t. Pressure wash all epoxy floors.
u. Ensure all compost bins are emptied and placed in the green compost bins for pick up in the

garbage enclosure.
5-5. EVENT ROOM/PARTY ROOM – 1x per month / Summer Season Daily

a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Vacuum all carpets
d. Sweep and then mop floors.
e. Clean/disinfect all counters, fixtures and sinks.
f. Clean/disinfect door handles with approved cleaner.
g. Wipe clean all tables and chairs
h. Replenish all paper supplies and soap dispensers.
i. Spot clean walls.
j. Spot clean windows
k. Replace burnt out light bulbs, as necessary.
l. Spot clean and remove any gum, residue or stains from all areas with approved methods. m. Ensure all compost bins are emptied and placed in the green compost bins for pick up in the garbage enclosure.
n. Vacuum and spot clean all entry mats including floors underneath mats. 5-6. ENCLOSED OUTDOOR AREAS – Off Season: 1x per month on the 1st of the month; Summer Season: Daily

a. Empty exterior trash cans, recycle, and compost receptacles as needed, replace with proper liners b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Pressure wash picnic area (tables & ground) and ground directly in front of the large locker rooms and sheltered picnic area.
d. Wipe clean exterior showers, lockers and fountains.
e. Ensure all compost bins are emptied and placed in the green compost bins for pick up in the garbage enclosure.
5-7. LIFEGUARD ROOM – 1 day a week (Mondays)
a. Empty trash cans, recycle, and compost receptacles replace with proper plaster liners as needed. b. Clean all trash, recycle, and compost receptacles inside and out, free of stains and odor free. c. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. d. Hose/mop restroom floors
e. Clean all entry/exit door windows inside and out
f. Clean/disinfect door handles with approved cleaner
g. Clean all mirrors and surrounding stainless steel/chrome with disinfectant h. Wash out basin with approved cleanser, rinse and dry; damp dry basin traps i. Clean/disinfect all toilets, damp dry all external surfaces; clean all stainless steel/chrome j. Clean all counters, fixtures, and dispensers
k. Check lights and report outages to the Maintenance Coordinator or designated representative same day
5-8. QUARTERLY SERVICES
a. Clean event room mosquito screens

b. Clean ventilation covers in team locker rooms, family changing rooms and locker rooms c. Scrub and degrease large locker room and family changing floors 5-9. SEMI-ANNUAL SERVICES
a. Shampoo office carpets.
b. Strip and wax floors in event room.
c. Scrub and degrease Small Locker Room.
d. Scrub and degrease Retail Area floors.
e. Remove, dust, wash and replace all light fixtures.
f. Clean all windows inside and out for the entire facility. (Includes high windows in the Retail Area, Coordinator’s office, Ticket window).
g. Dust/wipe all light fixtures throughout the facility 5-10. AQUATICS CENTER SUMMER SEASON SCHEDULE
The Aquatics Center operates year-round, and has very high use during the Summer Swim Season. The Summer Season generally starts the first weekend in June through the second week of August - 7 days per week. Then season is open weekends only through Labor Day.

Day Porter Service-Two (2) day porters, one male and one female will be needed Tuesday-Friday for (2) hours and Saturday-Sunday for four (4) hours from early June through Labor Day:
a. Work to include cleaning and disinfecting all restrooms, restocking dispensers, emptying trash cans.
b. Clean locker rooms
c. Disinfect drinking fountains as needed
d. Damp mop floors as needed
e. Walk building for liter & debris, and outside entrances and parking lot f. Clean entrance doorways and glass as needed
g. Spot clean walls and doors throughout facility
h. Attend to any janitorial duties as requested by staff i. Day Porters must sign in and out each day at the front desk. 5-11. SWIM MEET PRE AND POST CLEANING
(Bid Alternate #2) (One-time cost per swim meet)
Swim meets will be scheduled well in advance with the Service Provider. Swim meets occur throughout the entire year and can start as early as Thursday afternoon. All swim meets end by Sunday afternoon.

Additional pre and post cleanings will be needed prior to each swim meet as listed below.

Pre Swim Meet Cleaning (must be completed by the Wednesday prior to the swim meet) a. Cleaning of the Event Room (See Section 5-5)
b. Emptying of all outside trash cans throughout the facility.

End of Swim Meet Cleaning (must be completed by the Sunday night at the end of the swim meet) a. Cleaning of the Event Room (See Section 5-5)
b. Emptying of all outside trash cans throughout the facility.

5-12. SWIM MEET DAY PORTER SERVICES
(Bid Alternate #3) (Hourly rate)
During the swim meets Day Porter services will be required. Days and times will be coordinated well in advance of the swim meet occurring. Throughout the swim meet, the Day Porters will restock and clean locker rooms/restrooms, empty trash throughout the facility and pick up litter throughout the facility.
a. Day Porter Service – Two (2) day porters, one male and one female will be needed during the specified times.
b. Work to include: Clean and disinfect restrooms, restock dispensers, empty trash/recycle/compost containers.
c. Clean locker rooms
d. Disinfect drinking fountains as needed
e. Damp mop floors as needed
f. Walk building for litter & debris, outside entrances and parking lot g. Clean entrance doorways and glass as needed.
h. Spot clean walls and doors throughout facility.
i. Attend to any janitorial duties as assigned by staff. j. Day Porters must sign in and out each day at the front desk. 5-13. AQUATICS CENTER SITE INFORMATION AND FACILITY DIAGRAM Room Information
Room Name Size Carpet Concrete Vinyl Epoxy
Resin
Event Room 550 550
Retail Area 500 500
Staff
Area/Restrooms
694 400 294
Family Changing
Rooms
100 100
Small (Team)
Locker
Rooms/Restrooms
600 600
Large Locker
Rooms/Restrooms
800 800
Total Rooms
Needing Service
3244 400 500 844 1500
Restrooms Basins Toilet
Bowls
Urinals Showers
Staff Area/Staff
Restrooms
3 2 0 1
Family Changing
Rooms
2 2 2
Small (Team)
Locker
Rooms/Restrooms
8 8 4 2
Large Locker
Rooms/Restrooms
10 12 5 8
Event Room 2 0 0 0
Totals 25 24 9 13

Facility #5: CORPORATION YARD
100 Edes Court
All work will be scheduled in advance with City Staff:
6-1 QUARTERLY SERVICES
a. Shampoo, with truck-mounted cleaning unit, carpeted areas four times annually as scheduled with City staff.
6-2 TRIANNUAL SERVICES
a. Strip, wax and buff all vinyl floors per approved methods b. Clean all windows inside and out for the entire facility

6-3 SEMI-ANNUAL SERVICES
a. Remove all restroom floor drains, scrub clean and replace.

6-4 CORPORATION YARD – SITE INFORMATION AND FACILITY DIAGRAM

Facility #6: DOWNTOWN PARKING GARAGE
50 East Third Street
7-1 ANNUAL GARAGE CLEANING
a. Pressure washing of stairwells and cleaning ceiling beams that collect dirt and dust.

Facility #7: CITY HALL/DEVELOPMENT SERVICES CENTER (DSC) BUILDING 17575 Peak Avenue
8-1 ANNUAL SERVICES
a. Truck mounted steam extraction of all carpeted areas. b. Strip, scrub and wax (5) coats on all vinyl floors, wipe clean baseboards c. Scrub, degrease and disinfect all tile and grout floors (restroom/lobby/hallway) Facility #8: POLICE DEPARTMENT
16200 Vineyard Drive

9.1 ALL RESTROOMS & LOCKER ROOMS – 5 days/week service
a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners. b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
f. Urinal cartridges need to be changed as needed when not draining properly. g. Clean/disinfect all counters, fixtures and dispensers. h. Clean/disinfect door handles with approved cleaner.
i. Replenish all paper supplies and soap dispensers.
j. Damp wipe/disinfect partitions (inside and out), shower curtains, doors, walls and tile. k. Sweep and then mop floors with disinfectant.
l. Wipe and dry all benches.
m. Wipe all lockers and benches (front, top, and outside) with damp cloth and disinfectant. n. Remove all hair and debris from shower drains.
o. Wash all shower walls and floors with shower foam disinfectant (approved by the City). p. Replace burnt out light bulbs, as necessary.
q. Spot clean and remove any gum, residue or stains from all areas with approved methods. r. Vacuum all carpeted areas.
9-2. MAIN ENTRANACE/LOBBY AREA/ AND HALLWAYS (INCLUDING BACK HALLWAY BY LOCKER ROOMS/GYM) – 5 days/week service
a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Dust mop floors and remove dirt from joints in concrete. d. Dust, wipe down or vacuum all furniture including tables and chairs, cabinets, and countertops.

e. Clean all entry/exit door windows inside and out.
f. Vacuum carpeted area of floor and entry mats.
g. Spot clean all carpets as necessary with approved cleaner. h. Spot clean walls and windows with approved cleaner.
i. Clean/disinfect door handles with approved cleaner.
j. Clean/disinfect and wipe down all drinking fountains. k. Replace burnt out light bulbs as necessary (light bulbs on ceilings higher than 10 feet will be replaced by City staff).
l. Spot clean and remove any gum, residue or stains from all areas with approved methods. 9-3. LUNCH/BREAK ROOMS – 5 days/week service
a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle and compost receptacles inside and out, free of stains, and odor free. c. Sweep and then damp mop floors with approved cleaners. d. Dust, wipe down or vacuum all furniture, cabinets, and countertops. e. Clean all entry/exit door windows inside and out.
f. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. g. Clean/disinfect all counters and appliances (stove top, oven front, refrigerators, etc.) with approved cleaners.
h. Spot clean walls and windows under 10 feet with approved cleaner. i. Clean/disinfect door handles with approved cleaner.
j. Replace burnt out light bulbs as necessary (light bulbs on ceilings higher than 10 feet will be replaced by City staff).
k. Spot clean and remove any gum, residue or stains from all areas with approved methods. l. Wipe down all tables and chairs in the room.
9-4. CONFERENCE ROOMS/INTERVIEW ROOMS/BRIEFING ROOM/REPORT WRITING ROOM (OPEN OFFICE ON MAP)/EOC/RECORDS/SPECIAL OPS/INFORMATION SERVICES AREA – 5 days/week service a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Vacuum all carpeted areas.
d. Spot clean all carpets as necessary with approved cleaner. e. Clean all entry/exit door windows inside and out.
f. Clean/disinfect door handles with approved cleaner.
g. Spot clean walls and windows with approved cleaner.
h. Dust, wipe down or vacuum all furniture including tables and chairs, cabinets, and countertops.
i. Replace burnt out light bulbs as necessary (light bulbs on ceilings higher than 10 feet will be replaced by City staff).
j. Spot clean and remove any gum, residue or stains from all areas with approved methods. k. Any papers left on tables will be left as found.
9-5. EVIDENCE PROCESSING/JAIL/BOOKING AND PROCESSING/LOUNGE/DISPATCH/COPY ROOM – 3 days/week
a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free.

c. Vacuum all carpeted areas.
d. Spot clean all carpets as necessary with approved cleaner. e. Clean all entry/exit door windows inside and out.
f. Clean/disinfect door handles with approved cleaner.
g. Spot clean walls and windows with approved cleaner.
h. Dust, wipe down or vacuum all furniture including tables and chairs, cabinets, and countertops.
i. Replace burnt out light bulbs as necessary (light bulbs on ceilings higher than 10 feet will be replaced by City staff).
j. Spot clean and remove any gum, residue or stains from all areas with approved methods.

K. Any papers left on tables will be left as found.
9-6. STAFF OFFICE AREAS – Trash 5 days a week and rest of service 3 days/week a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Vacuum all carpeted areas including under the desk.
d. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. e. Spot clean all carpets.
f. Clean all entry/exit door windows inside and out.
g. Clean/disinfect door handles with approved cleaner.
h. Spot clean walls and windows with approved cleaner.
i. Dust, wipe down/disinfect or vacuum all furniture, cabinets, and countertops. j. Replace burnt out light bulbs, as necessary.
k. Spot clean and remove any gum, residue or stains from all areas with approved methods 9-7. FITNESS ROOM – 1 days/week service
a. Empty wastebaskets, recycle, and compost containers as needed; replace with proper plastic liners.
b. Clean all trash, recycle, and compost receptacles inside and out, free of stains, and odor free. c. Dust mop floors including under equipment and then damp mop floor with approved cleaner.

d. Dust, wipe down/disinfect or vacuum all furniture, cabinets, and countertops. e. Clean all entry/exit door windows inside and out.
f. Spot clean walls, windows and mirrors with approved cleaner. g. Clean/disinfect door handles with approved cleaner.
h. Clean and wipe down all drinking fountains
i. Spot clean and remove any gum, residue or stains from all areas with approved methods. 9-8. OUTSIDE TRASH AREA
a. Blue recycling containers need to be put outside of the gate for Recology to pick up on Tuesday evening and brought back in after service on Wednesday
b. Green compost containers need to be put outside of the gate for Recology to pick up on Saturday evening and brought back in after service on Monday 9-9. MISCELLANEOUS SERVICES TO BE PERFORMED AS NEEDED SO THAT AREAS ARE CLEAN AT THE START OF EACH DAY – 5 days per week service

a. Janitorial supply rooms are to be kept clean and orderly at all times. Tools should be properly labeled and stored.
b. Exterior trash receptacles and recycle containers emptied as needed; replace plastic liners.

Clean receptacles.
c. Collect cardboard, flatten and place in recycle bins. d. Scrub all tile floor areas using approved methods.
e. Clean all ground level windows in Main Lobby inside and out. f. Dust and remove spider webs from the ceilings, windowsills, blinds, light fixtures, skylights, cabinets, crevices, counters, desks and open spaces up to 10 feet in height. g. Apply tile cleaner on all showers, restroom walls, and tile surfaces. h. Vacuum and spot clean all entry mats and clean floor below mats i. Vacuum all ground level vents and dust exterior of ceiling level vents. j. Wipe down all door hinges.
k. Clean all ground level interior windowsills.
l. Remove, clean and replace all light fixtures lower than 10 feet in height. m. Dust and/or wash interior walls (floor to ceiling or 10 ft.) removing dust and debris. n. Wipe down all tables and chairs in the room.
o. No persons shall be admitted into the building by the janitors. p. All doors and main access points shall be locked during and after each service.
q. Follow all MHPD security measures and protocols as directed. 9-10. ANNUAL SERVICES
a. Truck mounted steam extraction of all carpeted areas.

ADDITIONAL SERVICES FOR ALL CITY FACILITIES
10-1 HOURLY ON-CALL CARPET CLEANING (BID ALTERNATE #4)

a. Carpet cleaning
10-2 HOURLY ON-CALL JANITORIAL SERVICES (BID ALTERNATE #5)

a. On-Call Janitorial Services to include, but not be limited to cleaning City facilities outside of prescheduled dates and times. Specific gender personnel might also be required to clean restrooms during operational hours.

13 Updated August 2024

EXHIBIT B

SCHEDULE OF COMPENSATION RATES
Please see attached Schedule of Compensation Rates.

Thye rate schedule is composed of two parts: a base bid for regular services and bid alternates for services that will be performed only when requested and approved by City. City reserves the right to reduce or add services upon thirty (30) days' notice to Service Provider.

PAYMENT PROVISIONS
As described un the Scope of Services (EXHIBIT A), this Agreement is outcome-based, with an inspection, rating and problem resolution process. Both Service Provider and City shall perform inspections as described in the Scope of Services. Service Provider shall operate and maintain an e-mail address at which the City may send inspection reports largely consisting of photos taken of areas that the Service Provider maintains. The email address must have sufficient capacity to accept numerous inspection reports from the CITY without delay or rejection.

The Service Provider will be paid for work rated as "meets standards". Service Provider will not be paid for work rated as "below standard" until conditions improve and rate as "meet standards" if the below standard work is attributed to neglect on the part of the Service Provider.

If an area does not meet City standards, it will be considered "below standard". Service Provider will not be paid additional amounts for remedial work required to improve "below standard" areas if the below standard work is attributed to neglect on the part of the Service Provider. City staff will work closely with Service Provider's representatives to achieve the results described in the standards and inspection criteria. However, responsibility for meeting standards rests with the Service Provider.

The Service Provider shall be responsible for janitorial services per the maintenance standards as described in this Agreement. The cost of maintaining the areas shall be included in the base bid unless otherwise called out as "extra work” in the scope of services.

During the first three (3) months of the Agreement, the Service Provider will receive one hundred percent (100%) of the monthly Agreement payment. During this period, Service Provider will inspect the sites at least monthly and will discuss inspections with City. This process and time frame will allow the Service Provider time to become familiar with the individual locations.

Following this period, the Service Provider shall perform quality assurance inspections at a minimum of every month, or more frequently if deemed necessary by the Service Provider.

The Service Provider will provide electronic versions of the monthly inspections to the City by the 10th of the following month as to each site's compliance with City standards. An action plan with deadlines must be provided to City staff to indicate when corrections will be made if an area is deemed "below standard". Failure to turn in inspections by the deadline will result in a monthly payment being withheld until inspections are turned in, and one hundred dollars ($100) deduction from their monthly payment.

There will be a financial impact to the Service Provider if any scheduled use, (including, but not limited to, special events or recreation programs) of City facilities are impacted by neglect on the Service Provider's part. Any costs associated with re-scheduling the event/activity/program may be the responsibility of the Service Provider for staffing and costs, including, but not limited to lost revenue, staff salaries and alternate Service Provider costs, etc.

14 Updated August 2024
City staff will perform inspections on a regular basis, which will be e-mailed to the Service Provider. The first time a site fails to meet City Standards per the inspections, the Service Provider will have one (1) week to bring the site back into compliance. If the same site is not in compliance for the same standard at any time after the first warning, no warning will be given, and penalties will be incurred. If a site is not brought back into compliance within the allotted timeframe the following penalties will occur:

1. First Penalty: Service Provider to receive warning.

2. Second Penalty: At the same site within twelve (12) months of the First Penalty Assessment, the Service Provider will be assessed a $25 monthly deduction per deficiency.

3. Third Penalty: At the same site within (12) months of the First Penalty Assessment, the Service Provider will be assessed a $75 monthly deduction per deficiency.

The parties will observe the following progressive problem resolution process:

1. Written notice of the problem.

2. Field conference with City inspector and Service Provider’s field representative to identify problems and agree on solutions as presented by Service Provider.

3. Conference between City's representative and Service Provider's principal.

4. Imposition of penalties and/or correcting defect at Service Provider's cost.

5. Termination of Agreement.
1-9. SERVICES NOT PERFORMED The City reserves the right to back charge the Service Provider for services not performed. If services are not performed as per the Agreement or schedule submitted, after 5-day notice to Service Provider of failure to perform, the City may then contract out the service and back charge the Service Provider cost plus 15%. 1-10. MATERIALS AND EQUIPMENT The Service Provider shall, at all times, furnish and maintain equipment necessary to perform work under this Agreement. If equipment breaks down, the Service Provider is responsible to complete the work within 24 hours. If the Service Provider is unable to complete the work within that time period, the City may deduct the applicable portions, pro rata, from the payment to the Service Provider.

The City will provide all light bulbs, toilet tissue, hand towels, paper seat covers, liquid soap for dispensers, and plastic trash can liners. Supplies will be inventoried and provided on a weekly basis to assigned custodial storage area.

The custodial Service Provider is to supply all cleansers, disinfectants, solvents, waxes, cleaning tools, equipment and any additional supplies that may be necessary for Service Provider to perform to Agreement specifications. In some cases, the City may require specific products to be used. The Recreation Manager or designee shall approve all cleaning products and solutions in advance of their use.

2 # Facility Annual Amt
Contract Amount for Two
Years
1 Facility #1: Community and Cultural
Center: Section 2-1 thru Section 2-13;
Section 2-15 75,788.90 151,577.80
2 Facility #2: Council Chamber Building:

Section 3-1 (Semi-Annual cleaning only two
(2) times per year) 4,646.78 9,293.56
3 Facility #3: Centennial Rec Center: Section
4-1 thru Section 4-18 126,252.17 252,504.34
4 Facility #4: Aquatics Center: Section 5-1
thru Section 5-9, Section 5-13 29,327.02 58,654.04
5 Facility #4: Aquatics Center: Summer
Season Schedule
Section 5-10 and Section 5-13 29,824.40 59,648.80
6 Facility #5: City Corporation Yard: Section 6-
1 thru Section 6-4 4,840.40 9,680.80
7 Facility #6: Downtown Parking Garage
Section 7-1 10,466.61 20,933.22
8 Facility #7: City Hall/Development Services
Center (DSC): Section 8-1 4,894.18 9,788.36
9 Facility#8: Police Dept.: Section 9-1 thru
Section 9-10 63,588.03 127,176.06
Facilities Janitorial Services Total 349,628.49 699,256.98 Extra Services @ $57,500 per year 115,000.00

TOTAL CONTRACT AMOUNT FOR
JAN 1, 2026 to DEC . 31, 2027 814,256.98
Janitorial Extra Services
1 CCC Playhouse: Before & After
Performance Cleaning (Section 2-14) $317.40 Cost per cleaning 2 Aquatics Center: Swim Meet Pre and Post
Cleaning (Section 5-11) 239.20 Cost per swim meet
3 Aquatics Center:

Swim Meet Day Porter (Section 5-12) 29.90 per hour
4 On-Call Carpet Cleaning (Section 10-1) 138.00 per hour 5 On-Call Janitorial Services (Section 10-2) 36.80 per hour Exhibit B- Schedule of Compensation
US Metro Group, Inc.

Janitorial Services

15 Updated August 2024

EXHIBIT C

SCHEDULE OF PERFORMANCE
Work shall be performed by SERVICE PROVIDER at the frequency and at the times specified in the Scope of Services (EXHIBIT A) for each facility. All work designated as on-call, annual, semiannual and quarterly shall be scheduled and performed as directed by City staff.

7 CITY COUNCIL STAFF REPORT
MEETING DATE: December 3, 2025
PREPARED BY:

Cynthia Iwanaga, Management Analyst
APPROVED BY: City Manager

AWARD SERVICE AGREEMENT FOR MATS, LINENS, AND TOWELS

SERVICE TO PRUDENTIAL OVERALL SUPPLY IN THE AMOUNT OF
$86,000 FOR THE INITIAL TWO-YEAR TERM

RECOMMENDATION(S)

1. Award a service agreement to Prudential Overall Supply in the amount of $86,000 for a two-year term; and

2. Authorize the City Manager to extend the service agreement up to an additional three years for a total term of five years; and

3. Authorize the City Manager to execute and administer the agreement and amendments.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety
2024-2025 Strategic Priorities
Fiscal Sustainability
REPORT NARRATIVE:

The purpose of this item is to provide the City Council with the opportunity to consider awarding a service agreement for mats, linens, and towels to Prudential Overall Supply in the amount of $86,000 ($43,000 per year) for the initial two-year term.

The City currently contracts with two separate service providers for mats, linens, and towels. The first agreement with Unifirst Corporation services the Community and Cultural Center, Centennial Recreation Center, and Corporation Yard. The second agreement, with Mission Linen and Supply, services the Police Department. Both agreements expire on December 31, 2025. The new agreement with Prudential Overall Supply will cover the four City facilities under a single agreement. The proposed agreement will have an initial two-year term from January 1, 2026 to December 31, 2027, with authorization for the City Manager to execute three consecutive one-year extensions.

7 Proposals for the new mats, linens, and towels agreement were solicited in October 2025. The City advertised the Request for Proposals (RFP) in the Morgan Hill Times on October 10, 2025. On October 13, 2025, the RFP was released on the City website and distributed via Public Purchase Online Service, the County of Santa Clara Builders Exchange, Bay Area Builders Exchange, Central Coast Builders, and Dodge & Data Analytics. The non-mandatory pre-proposal meeting and facility walk was held on October 21, 2025, and one service provider attended. On November 3, 2025, three proposals were received:

1. Mission Linen and Supply

2. Prudential Overall Supply

3. Unifirst Corporation
One proposal, Unifirst Corporation, was incomplete. The remaining two proposals were evaluated using a "Best Value" methodology, in which service providers meeting the minimum of 30 out of 40 points in the Experience, Qualifications, Quality Control, and Problem Solving narrative were then scored based on their cost proposals. Prudential Overall Supply was the only proposal to score a minimum 30 points on the narrative to advance to the cost proposal scoring. Prudential Overall Supply's final score was 94 out of 100 points. (Please see Attachment 1)
City staff recommends awarding the mats, linens, and towels service agreement to Prudential Overall Supply in the amount of $86,000.

The RFP document can be viewed via this link.

Addendum #1 can be viewed via this link.

COMMUNITY ENGAGEMENT:

Not Applicable
Mats, linen, and towel services are a regular and expected City service, so no prior efforts were made to inform the community about this proposed service agreement.

ALTERNATIVE ACTIONS:

The City Council could decide not to approve the service agreement, and direct staff to re-bid the service.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

The City Council has not previously taken action on this item.

FISCAL AND RESOURCE IMPACT:

The service agreement is budgeted in each facility's maintenance budget (Fund 010 - General Fund or Fund 740 - Building Maintenance).

7 CEQA (California Environmental Quality Act):

Categorical Exemption
The activities described in this Staff Report are categorically exempt under CEQA, specifically pursuant to Section 15301 of the CEQA Guidelines (Existing Facilities), as the subject work involves the repair, maintenance or minor alteration of existing City facilities involving negligible or no expansion of use of those facilities.

City of Morgan Hill
2025 Mats, Linens and Towels Scoring Matrix

NARRATIVE SCORING NARRATIVE SCORING
Item
Points
Available
Mission
Linen* Prudential
Previous Experience 5.0 15.0 13.0
Work Quality 3.0 10.0 8.5
Quality Control 1.0 5.0 4.0
Problem Solving 10.0 1.5 8.5
SUBTOTAL- NARRATIVE POINTS 40.0 10.5 34.0
*Mission Linen didn't score minimum 30 points

BID PRICING BID PRICING SCORING
Item
Price from
Lowest
Bidder
Mission
Linen* Prudential
Points
Available
Mission
Linen* Prudential
Weekly Service
Item #1: 3' X 4' Mat 1.80 1.80 2.0 2.0
Item #2: 3' X 10' Mat 3.60 3.60 4.0 4.0
Item #3: 4' X 6' Mat 2.88 2.88 5.0 5.0
Item #4: 4' X 6' City Logo Mat 4.88 4.88 3.0 3.0
Item #5: 4' X 6' CRC Logo Mat 4.88 4.88 3.0 3.0
Item #6: 3' X 5' Mat 1.80 1.80 2.0 2.0
Item #7: 3' X 5' Mat-Scraper 1.50 1.50 2.0 2.0
Item #8: 4' X 6' Mat-Scraper 2.50 2.50 2.0 2.0
Item #9: 40" x 80" Mat 2.75 2.75 2.0 2.0
Item #10: Large Wet Mop 1.25 1.25 1.0 1.0
Item #11: Large Dust Mop 1.25 1.25 1.0 1.0
Item #12: 15" x 15" Bath Towel 1.25 1.25 1.0 1.0
Item #13: Bar-Mop Towel: Bag
of 75 towels 9.00 9.00 1.0 1.0
Item #14: Dish Towel: Bag of 75
towels 11.25 11.25 1.0 1.0
Bi-Weekly Service
Item #1: 3' X 4' Mat 2.07 2.07 2.0 2.0
Item #2: 3' X 10' Mat 4.14 4.14 4.0 4.0
Item #3: 4' X 6' Mat 3.31 3.31 5.0 5.0
Item #4: 4' X 6' City Logo Mat 5.61 5.61 3.0 3.0
Item #5: 4' X 6' CRC Logo Mat 5.61 5.61 3.0 3.0
Item #6: 3' X 5' Mat 2.07 2.07 2.0 2.0
Item #7: 3' X 5' Mat-Scraper 1.44 1.44 2.0 2.0
Item #8: 4' X 6' Mat-Scraper 2.88 2.88 2.0 2.0
Item #9: 40" x 80" Mat 3.16 3.16 2.0 2.0
Item #10: Large Wet Mop 1.44 1.44 1.0 1.0
Item #11: Large Dust Mop 1.44 1.44 1.0 1.0
Item #12: Bath Towels-15" X
25" 1.44 1.44 1.0 1.0
Item #13: Bar-Mop Towel: Bag
of 75 towels 10.50 10.50 1.0 1.0
Item #14: Dish Towel: Bag of 75
towels 11.25 11.25 1.0 1.0
SUBTOTAL-PRICING POINTS 60.0 - 60.0
GRAND TOTAL 100.0 94.0

1 Updated April 2025

SERVICE AGREEMENT
Prudential Overall Supply
THIS AGREEMENT is entered into and becomes effective on _______________ (Effective Date), by and between the CITY OF MORGAN HILL, a municipal corporation, ("CITY"), and Prudential Overall Supply, a California corporation ("SERVICE PROVIDER") hereinafter referred to collectively as “Parties.” In consideration of the promises and the mutual covenants contained in this Agreement, the Parties agree as follows:

1. City Authority. This Agreement is entered into pursuant to the action of the Morgan Hill City Council taken on ___________, ____, 20___.

2. Term of Agreement. This Agreement shall cover services rendered from the Effective Date of this Agreement until December 31, 2027 at which time SERVICE PROVIDER’S services shall be completed. The City Manager is authorized to extend the term of this Agreement provided the compensation does not exceed the City Manager's authority pursuant to Chapter 3.04 of the Morgan Hill Municipal Code, unless otherwise authorized by City Council. Any such extension shall be in writing and signed by both Parties to this Agreement.

3. Scope of Service. The services to be performed by SERVICE PROVIDER shall be mats, linen and towels service as further described in Exhibit A.

4. Compensation. SERVICE PROVIDER shall be compensated as follows:

4.1. Amount. $86,000.00. Total compensation to SERVICE PROVIDER under this Agreement during its initial term set forth in Section 2 above shall not exceed Eighty-Six Thousand dollars and shall be billed based on the rate and basis set forth in Exhibit B. If the City Manager extends the term of this Agreement pursuant to the provisions of Section 2 above, the City Manager shall have the authority to increase the maximum compensation allowed to be paid to SERVICE PROVIDER during that extended term period, so long as City Council has appropriated sufficient funds therefor, the Parties mutually agree to such amount in a writing signed by both Parties to this Agreement and provided further that in no event shall such maximum compensation allowed for each subsequent extended term exceed 105% of the maximum compensation allowed to be paid to SERVICE PROVIDER for one year of service during the immediately preceding prior year of service.

4.2. Billing. SERVICE PROVIDER shall provide CITY with an invoice containing the dated, detailed, and itemized descriptions of all services performed and expenses incurred (if such expenses are reimbursable pursuant to Exhibit B) by SERVICE PROVIDER on a monthly basis unless otherwise specified in Exhibit B. All invoices shall be sent to the CITY addressed to the department head or project manager identified below in Section 14 Notices. Payment will be made to SERVICE PROVIDER within thirty (30) days of receipt of invoice by CITY. Any rate charged shall be prorated where services are interrupted or not provided for any rate period (for example, any monthly rate charge should be prorated when services were interrupted or provided for only part of the month). For services billed on an hourly rate, the minimum unit of billed time shall not exceed one tenth of one hour. CITY shall pay for services and expenses (if so provided in Exhibit B) up to the limit of compensation set forth above, that in the CITY’S judgment were necessary and reasonable. Services for work performed and expenses incurred in excess of the total compensation set forth in paragraph 4.1 above shall be at no cost to CITY.

8 CITY COUNCIL STAFF REPORT
MEETING DATE: December 3, 2025
PREPARED BY:

Matt Mahood, Economic Development Director
APPROVED BY: City Manager

RECEIVE REPORT REGARDING REGULATION OF STREET AND

MOBILE VENDORS

RECOMMENDATION(S)
Receive City staff report and provide policy direction.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety
Preserving and Cultivating Public Trust
Enhancing Diversity and Inclusiveness
2024-2025 Strategic Priorities
Economic Development and Tourism
Guiding Documents
Economic Blueprint
Morgan Hill 2035 General Plan
2024 ELEVATE Morgan Hill
REPORT NARRATIVE:

Background
On September 3, 2025, the City Council approved Mayor Turner's request for City staff to return with a future agenda item to discuss whether there are certain permissible regulations that should be considered and enforced in regard to street and mobile vendors.

Street and Mobile Vending
Street and mobile vendors sell goods or services in a public space, such as a street, sidewalk, or park, typically from a temporary or easily movable structure. They may also operate on private property with the permission of the property owner. They operate outdoors and their set-up is usually temporary in the form of a food cart or food truck or portable stands or tables. Street vendors provide a wide range of products and services, including prepared food items such as tamales, cut fruit, and ice cream, as well as flowers, retail goods, and even services like haircuts or dog grooming. Street vendors require a City business license, a State of California Sellers Permit and, in the case of food vending, a County of Santa Clara Health Permit.

Local and State Regulations
Street vending activities in Morgan Hill are regulated under existing Municipal Code provisions,

8 including those related to business, health, safety, and anti-littering regulations. The City enforces the Municipal Code by ensuring street vendors have a City business license, a State of California Sellers Permit and, in the case of food vending, a County of Santa Clara Health Permit.

Recent changes in state law have significantly limited how cities may regulate sidewalk and mobile vending in California. Below are three pieces of legislation that regulate street and mobile vending:

Senate Bill 946 (Safe Sidewalk Vending Act, 2018) decriminalized sidewalk vending statewide, prohibiting cities from imposing criminal penalties and limiting enforcement to administrative actions.

Local regulations must be based solely on objective health, safety, or welfare concerns and cannot be motivated by economic competition or community opposition. While cities may require permits and establish reasonable operating restrictions in specific areas, they may not create prohibitive barriers that effectively prevent vending.

Senate Bill 972 (Compact Mobile Food Operations, 2022) modernized the California Retail Food Code by creating a new category for small-scale food vendors, referred to as Compact Mobile Food Operations (CMFOs). This legislation established scalable equipment and sanitation requirements, thereby reducing compliance costs and making lawful operation more attainable for microentrepreneurs and low-capital vendors.

Senate Bill 635 (Food Vendors and Facilities, 2025) further strengthened vendor privacy protections and placed additional restrictions on local enforcement practices. The legislation prohibits cities from collecting or sharing personal or immigration-related data, requires the destruction of such data by 2026, and reinforces that all enforcement actions must remain administrative, nondiscriminatory, and focused on public health and safety concerns.

Other Cities’ Approaches
Research on street and mobile vending regulation indicates that few cities have adopted dedicated ordinances or created formal vendor permitting programs. Those jurisdictions that have enacted common regulatory elements include: a local permit process, defined limits on where and how vending may occur, clear enforcement mechanisms, and a focus on prioritizing safety, Americans with Disabilities Act (ADA) accessibility, and restricting sensitive locations. Examples are cited below and in Attachment A.

Fairfield recently introduced proposed Ordinance 2025-09, establishing a formal mobile food vending program regulating operations on both public and private property. The ordinance requires vendors to obtain a City-issued license in addition to County health and business permits, and sets standards for hours of operation, waste disposal, safety, and setbacks from schools and other vendors. Applications must include site plans, proof of insurance, and commissary agreements. The ordinance also authorizes group vending sites under a designated operator and provides Code Compliance authority to issue fines or revoke permits for violations.

Gilroy launched a Mobile Vending Pilot Program in 2025 to evaluate the impacts of sidewalk vending prior to adopting a permanent ordinance. The pilot requires vendors to obtain all applicable City, County, and State permits, provide restroom access, and adhere to operational standards addressing noise, signage, and waste management. The program designates “No Vending Zones” along Monterey Street while allowing vending in specified parking lots. City staff are actively monitoring the program through data collection and community feedback prior to its scheduled sunset at the end of 2025. Effectiveness has been limited, in part, due to constrained Code Compliance staffing resources.

Los Gatos replaced its “Pushcarts” section with a Sidewalk Vending Ordinance in 2024 that complies with SB 946. It requires a Town-issued vending permit, business license, and County health approvals, and sets strict time, place, and manner standards for accessibility, safety, and

8 sanitation. Vendors must maintain at least five feet of sidewalk clearance, avoid intersections and hydrants, provide trash receptacles, and display permits. The ordinance authorizes “no-vending zones,” bans pop-up tents, limits vending areas to 15 sq ft, and mandates annual permit renewal.

These updates followed a Council study session emphasizing ADA compliance, public safety, and orderly use of public space.

San Rafael established a Mobile Vending Permit Program in November 2025 to regulate food vendors while supporting entrepreneurship. The ordinance adds a $25 application fee, formalizes a County enforcement Memorandum of Understanding (MOU), and imposes time, place, and manner rules addressing Americans with Disabilities Act (ADA) access, sanitation, and noise.

Stationary vending is limited to commercial and industrial areas, with setbacks from schools, parks, and intersections. The program pairs enforcement with education by funding a consultant for seasonal enforcement and a Local Vendor Pilot Program to help small and immigrant vendors comply and form legal food parks.

Analysis
Street and mobile vending activity in Morgan Hill fluctuates. Overall, the number of street and mobile vendors active in Morgan Hill is approximately six and, in some cases, up to twelve at any one time.

Staff has focused on education to encourage code compliance with existing regulations. In some cases, repeat offenders have been issued citations. City staff recently increased code compliance activity to include periodic weekend and evening coverage. Street and mobile vending education materials are included in this staff report as Attachments B, C, D, and E.

Downtown has two locations where mobile food trucks operate in front of the local business establishments. There are no clear operational standards for food trucks and the City has been challenged to address the (unpermitted) reserving of parking that is currently taking place. Staff has had some conversations with business and property owners, and is evaluating permitting and operational standards for food trucks.

Some street and mobile vendors operate in unincorporated County areas adjacent to the City of Morgan Hill. Because these locations fall outside the City's jurisdiction, the City has no ability to enforce code compliance or regulatory requirements in those areas.

Support for Entrepreneurs
Through the ELEVATE Morgan Hill initiative launched in 2023, the City committed to expanding access to economic opportunities, especially for lower-income and Spanish-speaking residents, by connecting them to jobs, resources, and supportive services. Many mobile vendors fall within these target populations, and improving engagement with them helps advance the City’s mobility goals. In early 2025, the City launched a series of free business classes, workshops, and consulting services in English and Spanish to support future and existing small business owners. As part of the City's ongoing economic mobility strategy, as the City's Code Compliance officers engage with street and mobile vendors, they will continue to share information about available resources, training and education that could potentially assist these small business operators not only to become compliant with existing regulations, but also grow their business in a sustainable manner.

Conclusion
A multi-departmental team including staff from Code Compliance, Housing and Economic Mobility, Economic Development, Planning, Police, and Public Services developed guiding principles to inform future policy and program decisions. These principles include:
• Ensure public safety
• Maintain and promote a fair business environment
• Support entrepreneurial environment and economic mobility

8 • Manage City resources effectively
• Comply with State regulations
When considering whether additional programming or regulations are needed, staff has evaluated current efforts, including development of a food truck program, enhanced marketing, and expanded education and outreach. Staff also plans to increase code compliance efforts as necessary. Given the existing work plan, the limited number of active street vendors, and the City’s limited resources, staff does not recommend adding new regulations at this time. Instead, staff recommends continuing current code compliance efforts, developing a policy for food trucks, updating code compliance marketing materials, and expanding education and outreach efforts.

COMMUNITY ENGAGEMENT:

Information has been shared with the Morgan Hill Chamber of Commerce, Downtown Morgan Hill Improvement District, the Downtown Business Association, and Renaissance Entrepreneurship Center.

ALTERNATIVE ACTIONS:

Alternatively, the City Council could direct staff to develop a new street and mobile vending ordinance and/or permitting program to address community health, safety, and welfare concerns.

Such regulations could include limits on operating hours, requirements for vendor-provided trash receptacles, and restrictions on vending during special events. While this approach would strengthen enforcement tools and improve transparency for vendors and the public, it would also increase administrative and enforcement responsibilities for City staff.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

None.

FISCAL AND RESOURCE IMPACT:

There is no significant cost associated with staff's recommendation.

CEQA (California Environmental Quality Act):

Not a Project
Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

Street and Mobile Vendor Ordinance Examples
City Permit & Oversight Allowed Locations / Zones Key Operating Rules Unique Restrictions / Notes Los Gatos
(2024)
Sidewalk Vending Permit required
(Town Manager / Code Enforcement
oversight)
Only on paved public sidewalks
or pedestrian paths approved by
Town
Min. 5 ft accessible path of
travel (ADA compliant)
25 ft from ATMs and 3 ft
setback from curbs
Must also hold Town business license
+ County Health permit (for food)
Prohibited within 200 ft of
intersections or in exclusive
residential zones
Max 15 sq ft cart size 48 in clearance from hydrants
/ entrances
No tents, shade structures, or
animals (except service
animals)
Annual permit renewal; nontransferable license
Gilroy
(2025 Pilot)
City Mobile Vending Permit
Downtown lots, commercial,
industrial, and mixed-use zones
Restroom if >1 hr “No Vending Zone” on
Monterey St
Business License, County Health,
State Seller’s Permit
No tents, banners, or loud
generators
Pilot ends Dec 31, 2025
pending review
Strict waste & clearance rules
San Rafael
(2025)
Mobile Vending Permit via
Community & Econ. Development
Dept. + City business license
Stationary vendors limited to
commercial / industrial zones
ADA access required; no
street or median vending
Encourages vendor
legalization and education via
pilot program and CBO
partnership
MOU with Marin County for health
and enforcement
Buffers from schools, bus stops,
farmers’ markets (25–500 ft)
- Hours limited in residential
zones (8 a.m.–8 p.m.)
Nominal $25 permit fee for
first year to encourage
compliance
Trash and grease disposal
mandated within vicinity
Fairfield
(2025)
City Mobile Vendor License + County
Health + Business + Seller’s Permit
Approved public & private sites;
non-residential
7 a.m.–11 p.m. hrs 100 ft vendor spacing
Trash bin ≤15 ft 1,000 ft from schools
-No alcohol Violations = public nuisance
Palo Alto
(2021)
City sidewalk vending ordinance
(aligns w/ SB 946)
Allowed except: schools, events,
farmers’ markets, exclusive park
areas
Maintain 3–8 ft sidewalk
clearance
City Manager may issue
additional rules
Seller’s + health permits
required
Enforces only
health/safety/welfare limits

Operation Guidelines
Public Streets and Rights-of-Way
• Shall operate at least 15’ from any
driveway or fire hydrant.
• Shall operate at least 100’ from any bus
stop, intersection, or primary school
facility.
• Shall vend only on the same side of the
street as the park if operating within 100’
of a park.

Prohibited Vending Locations
No person shall place, maintain, conduct,
park or allow to stand or remain for any
duration any portable container, vehicle
pushcart, stand or wagon used in selling,
vending, peddling, bartering or exchanging
any goods in any of the following places
within the City.
• Within fifteen (15) feet of any fire hydrant
or public safety alarm box, or driveway
• Upon any sidewalk
• Within twenty-five (25) feet of any
designated fire lane or “no parking” zone
• Within one hundred (100) feet of any
public transit “bus stop” sign
• Within three hundred (300) feet of a
public school building, a public park,
playground, library building, center, or
a take-out or a city administrative
building, city recreational fast food
restaurant
• Within three hundred (300) feet of
another mobile food vendor, except
where separated by a public street
Exemptions
Mobile Vendors are permitted on private
property with the permission of the property
owner, under the following conditions:

Vehicles or trucks used for catering or
vending prepared foodstuffs and located
upon private property at the invitation of
the property owner, solely for the use of
the owner or said owner’s tenants or
employees and not for the use of the
generalpublic.

Persons having a fixed and permanent
place of business in the city that are
licensed and regulated by the state and
have complied with the provisions of the
Municipal code before offering or selling
goods or merchandise outside of their
permanent place of business. No person
shall be relieved from the provisions of any
section of theMunicipal code by reason of
associating temporarily with, or by
conducting a transient business in
connection with any local merchant having
a fixed place of business within the city.

Shall only display signs painted on the
sides of the mobile vendor’s facility.

Such sign shall not exceed five feet in
width or height. No other signs, flags or
banners, whether attached or detached
shall be permitted.

Mobile vendors may encroach on the
sidewalk and adjacent parking space in
the public right-of-way with tables/chairs
only if the host business secures the
appropriate Outdoor Dining Permit.

Mobile Vendors
Peddlers
and
Solicitors
City of Morgan Hill
Phone: (408) 778-6480
Email: [email protected]

GUIDELINES
FOR

VENDORS

The purpose of this summary is to set forth
guidelines for vending of goods or services from
locations which are not a permanent business
location. All vendors, peddlers, and solicitors
locating at a fixed place must meet all applicable
provisions of the Municipal Code. Violation of any
section of the municipal code is justification to
revoke the business license.

DEFINITIONS
Mobile Food Vendor - Any movable vending
facilities including food trucks, portable
containers, pushcarts, wagons, bicycles,
automobiles, trucks, vans and other vehicles
defined in California Vehicle Code Section 670,
as amended, that are used fordisplaying, selling
or offering for sale any food, goods or services
on public or privateproperty.

Peddler – Any person not having a regularly
established place of business in the city, who
travels from place to place, or has a stand
upon any public street, alley or other public
place, doorway of any building, unenclosed or
vacant lot, or parcel of land,who sells or
offers for sale any goods, wares or
merchandise in his or her possession.

Solicitor – Any person who goes from place to
place in the City, not having beeninvited by the
occupant or property owner thereof, carrying or
transporting goods, wares, merchandise or
personal property of any nature, and who offers
to sell any goods, wares or merchandise, and/or
provide services to be performed in the future.

This also includes any person who, without
invitation, goes from place to place requesting
contribution of funds or anything of value, or
selling goods or services for political, charitable,
religious, or other non-commercial purposes.

Purpose of this
Summary
All Vendors/Peddlers/Solicitors must have the
following:

City Business License
All Vendors/Peddlers/Solicitors must obtain a city
business license and comply with all licensing
requirements.
o As part of the business license application, a
list of all employees whowill be making
contact with members of the community must
be provided.

Applicable Licenses
All Vendors/Peddlers/Solicitors must maintain all
applicable licenses and permits from federal, state
or local agencies, and provide proof of possession
upon request.

California Seller’s Permit
All Vendors/Peddlers/Solicitors must
possess a valid California Department of
Tax and Fee Administration seller’s permit
thatdesignates “City of Morgan Hill” as a
location or sublocation.

Insurance
All Vendors/Peddlers/Solicitors must acquire
and maintain any insurance required by the
city’s risk manager, such as commercial
general liability insurance,auto insurance or
worker’s compensation insurance. Submit
copies of all existing insurance policies with
your business license application.

Santa Clara County Health Permit
All food product vendors who sell any form of food
item are required to acquire and display a county
public health permit at all times. Additional
regulations apply to mobile food facilities.

Permitting and
Licensing
Requirements If a mobile vendor is not helping customers, the vendor is limited to thirty (30) minutes in their
current location. After thirty (30) minutes, the
vendor must move their mobile vending
equipment at least three hundred (300) feet
before stopping again. Violation of this rule is
justification to revoke the business license.

Generally Applicable Regulations
• Allowed between the hours of 7:00 a.m. and
10:00 p.m.
• May not obstruct the sidewalks or traffic.
• May not vend in parks or playgrounds
• Shall maintain a clean vending area and
properly dispose of trash.
• Mobile Food Vendors shall adequately store
waste and provide waste containers for
customers.

Private Property Regulations
• Property owner must provide written
consent.
• Shall not operate on vacant lots.
• Shall not operate in City-owned parking lots
or structures without written consent from
the City.
• Shall not operate upon or immediately
adjacent to single-family homes or duplexes.
• No free standing or banner signs shall be
displayed.
• No tables, chairs, or other site furniture shall
be permitted.
• Temporary shade structures shall be
removed whenever the mobile vendor
vehicle is not operating.
• The vehicle shall only be stopped, standing,
or parked on surfaces paved with concrete,
asphalt, or another impervious surface.

Operation Guidelines

Exenciones
Los vendedores móviles están permitidos en
propiedad privada con el permiso de el
propietario, bajo las siguientes condiciones:

Vehículos o camiones utilizados para catering o
venta de alimentos preparados y localizados
sobre la propiedad privada por invitación de
el dueño de la propiedad, únicamente para el uso del
propietario o los inquilinos de dicho propietario o
empleados y no para el uso de la público en general.

Personas que tienen un régimen fijo y permanente
lugar de negocios en la ciudad que son
autorizado y regulado por el estado y
han cumplido con las disposiciones de la
Código municipal antes de ofrecer o vender
bienes o mercancías fuera de su
lugar de trabajo permanente. Nadie
será liberado de las disposiciones de cualquier
sección del Código Municipal por razón de
asociarse temporalmente con, o por
realizar un negocio transitorio en
conexión con cualquier comerciante local que tenga
un lugar fijo de negocios dentro de la ciudad.

Solo exhibirá letreros pintados en el
lados de las instalaciones del proveedor móvil.

Tal letrero no excederá de cinco pies en
ancho o alto. No hay otros letreros, banderas o
pancartas, ya sean adjuntas o separadas
será permitido.

Los vendedores ambulantes pueden invadir la acera
y el espacio de estacionamiento adyacente en el
derecho de paso publico con mesas/sillas solo si la
empresa anfitriona obtiene el Permiso para comer al
aire libre apropiado.

Directrices de funcionamiento
(Continuado)
Calles públicas y derechos de paso
• Deberá operar al menos a 15 'de cualquier
camino de entrada o boca de incendios.
• Deberá operar al menos a 100 pies de
cualquier autobús parada, intersección o
escuela primaria instalaciones.
• Se venderá solo en el mismo lado de la calle
como el parque si opera dentro de 100’ de un
parque.

Ubicaciones de venta prohibida
Nadie colocará, mantendrá, conducirá,
aparcar o permitir que se pare o se quede por
cualquier duración cualquier contenedor
portátil, vehículo carrito de mano, soporte o
vagón utilizado en la venta, venta, venta
ambulante, trueque o intercambio
cualquier mercancía en cualquiera de los
siguientes lugares Dentro de la ciudad.
•A quince (15) pies de cualquier boca de
incendios o caja de alarma de seguridad
pública, o camino de entrada
• Sobre cualquier acera
• A veinticinco (25) pies de cualquier carril
designado para incendios o zona de "no
estacionamiento"
• A cien (100) pies de cualquier
señal de "parada de autobús" de transporte
público
• Dentro de trescientos (300) pies de un edificio
de la escuela pública, un parque público, patio
de recreo, edificio de biblioteca, centro o una
comida para llevar o un edificio administrado,
ciudad de comida rápida recreativa
• Dentro de trescientos (300) pies de un como
proveedor móvil, excepto donde separado por
una calle pública.

Proveedores móviles
Vendedores ambulantes
y
Abogados
Ciudad de Morgan Hill
Teléfono: (408) 778-6480
Correo electrónico:
[email protected]
PAUTAS
POR

VENDEDORES