Agenda packet — Morgan Hill City Council, September 16, 2026 (part 1 of 2)

City Council
Special/Regular Meeting Agenda
Mark Turner - Mayor
Marilyn Librers - Mayor Pro Tem
Soraida Iwanaga - Council Member
Yvonne Martínez Beltrán - Council Member
Miriam Vega - Council Member
Wednesday, September 16, 2026
Closed Session 5:30 p.m.

Regular Session 6:00 p.m.

Council Chamber Building
17555 Peak Avenue, Morgan Hill, CA 95037
Morgan Hill City Council meetings are held in person. Members of the public may attend in person or participate remotely through Zoom or by telephone. Information about how to observe and participate in the meeting is provided below.

MEETING PARTICIPATION
Language Interpretation / Interpretación de idiomas
Live digital language interpretation is available. To access the interpretation during the meeting, go to:
https://live.pocketalk.com/guest/S71BBUiWwiqXh3sPBf9Bfs2Ey4OYY9zgv8vZB5 or scan the QR code below:

Tenemos Interpretación digital en vivo. Para usar la interpretación durante la reunión, visite:
https://live.pocketalk.com/guest/S71BBUiWwiqXh3sPBf9Bfs2Ey4OYY9zgv8vZB5 o escanee el código QR a continuación:

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September 16, 2026
2 You can use a headset on your phone for audio or read the transcript on your device.

Tablets and disposable headphones will be provided in person during the meeting to those who do not have their own devices.

Puede usar audífonos en su celular para escuchar el audio o leer la transcripción.

Durante la reunión, se prestarán tabletas y audífonos desechables para las personas que no tengan su propio aparato.

Members of the public who need interpretation services or plan to bring an interpreter may request assistance from the City. Assistance may include coordinating interpretation services, arranging space for an interpreter, allowing additional time for interpretation, or accommodating personal interpretation equipment or services. Contact the City Clerk’s Office at (408) 779-7259 or by email at [email protected] at least 72 hours before the meeting. Requests received with less than 72 hours’ notice will be accommodated when reasonably possible, but assistance cannot be guaranteed.

Las personas que necesiten servicios de interpretación o que piensen traer a un intérprete pueden pedir ayuda a la Ciudad. La ayuda puede incluir coordinar servicios de interpretación, preparar un espacio para el intérprete, permitir más tiempo para la interpretación o permitir el uso de equipos o servicios personales de interpretación.

Comuníquese con la Oficina de la Secretaria Municipal al (408) 779-7259 o a [email protected] por lo menos 72 horas antes de la reunión. Las solicitudes recibidas con menos de 72 horas de anticipación se atenderán cuando sea posible, pero no se puede garantizar la ayuda.

Remote Participation
Members of the public may attend, observe, and participate in the meeting remotely through Zoom or by telephone. Meetings are also livestreamed on the City’s YouTube page. Automatic captions will be enabled in Zoom.

If a disruption of the City-provided remote access service prevents members of the public from attending or observing the meeting remotely, the City will follow its adopted disruption policy and the Ralph M. Brown Act. The City is not responsible for technical difficulties caused by a participant’s equipment, internet connection, telephone service, or other circumstances outside the City’s control.

To participate through Zoom, use the following link:
https://bit.ly/MHCityCouncilMeeting
Zoom participants should use the latest version of Zoom. Participants may be required to update Zoom before joining the meeting.

To participate by telephone, call (669) 900-9128 and enter webinar ID 873 3200 8380#.

Dial *9 to raise your hand. When called upon, dial *6 to unmute. Speakers may have up to three minutes.

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September 16, 2026
3 PUBLIC COMMENT
Members of the public may provide oral public comment in person or remotely during the meeting. Written comments may be submitted before the meeting. Remote participants will receive the same speaking time as in-person participants.

Each speaker may have up to three minutes per item. If many people wish to speak about an item, the Mayor may reduce the speaking time for each speaker to accommodate additional speakers and maintain the orderly flow of the meeting.

Public comment will first be heard from participants attending in person who submitted speaker cards. The City will then call on Zoom participants who have raised their hands.

After all speakers have been heard, the public comment period for that item will close.

Remote participants may comment on all agenda items for which public comment is permitted. During regular meetings, remote participants may also comment during the general public comment period on matters within the City Council’s jurisdiction that are not listed on the agenda.

Written public comment may be submitted to the City Clerk:
• In person at the City Council Meeting;
• Via email to [email protected]; or
• Hand-delivered or mailed to the City Clerk at 17575 Peak Avenue, Morgan Hill, CA 95037
Please email comments no later than 3:00 p.m. the day before the meeting, so the City Council has time to review them. Comments may be submitted until noon on the day of the meeting, but Council Members may not have time to review them before the meeting. Comments received after noon on the day of the meeting will be provided to the City Council as time allows.

Written comments will not be read aloud during the meeting. They will be provided to the City Council, included in the meeting record, and posted on the City’s website. Do not include personal information that you do not want published. Communications sent to the City Council are public records and may be disclosed under the California Public Records Act and the Ralph M. Brown Act unless exempt from disclosure under applicable law. Written comments will generally be posted as submitted.

AMERICANS WITH DISABILITIES ACT (ADA)
In compliance with the Americans with Disabilities Act, a person with a disability may request a disability-related modification, accommodation, auxiliary aid, or service needed to participate in the meeting. Contact the City Clerk’s Office at (408) 779-7259 or by email at [email protected] as early as possible, preferably at least two full business days before the meeting. Requests received with less notice will be accommodated when reasonably possible, but assistance cannot be guaranteed.

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September 16, 2026
4 SPECIAL/REGULAR MEETING
A special meeting of the City Council is called at 5:30 p.m. for the purpose of conducting a closed session.

SPECIAL MEETING
5:30 p.m. Closed Session

CALL TO ORDER

ROLL CALL ATTENDANCE

DECLARATION OF POSTING AGENDA

CLOSED SESSION
Conference with Real Property Negotiators [Government Code § 54956.8] Property: APN 817-06-002
Negotiating Parties: Bay Area Sports Financing; Christina Turner, City Manager; and Chris Ghione, Assistant City Manager/Public Services Director Under Negotiation: Price and Terms of Payment

OPPORTUNITY FOR PUBLIC COMMENT ON CLOSED SESSION

ADJOURN TO CLOSED SESSION

REGULAR MEETING
6:00 p.m.

SILENT INVOCATION

PLEDGE OF ALLEGIANCE

CLOSED SESSION REPORT OUT

PROCLAMATIONS
Childhood Cancer Awareness Month
National Preparedness Month

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September 16, 2026
5 CITY COUNCIL REPORTS
Council Member Martinez Beltran

OTHER REPORTS

CITY MANAGER'S REPORT

CITY ATTORNEY'S REPORT

PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
This opportunity for public comment is for items that are not on the agenda. If you would like to make comments on an item that is on the agenda, please wait until we get to that item to offer your comments. Members of the public are entitled to address the City Council concerning any item within the Morgan Hill City Council’s subject matter jurisdiction. Public comments are limited to no more than three minutes. Except for certain specific exceptions, the City Council is prohibited from discussing or taking action on any item not appearing on the posted agenda. Public comment is intended for comments. Questions posed during public comment are not generally answered. If you have questions, please send them to the City Clerk at [email protected] to receive a response. (See additional noticing at the end of this agenda)

ADOPTION OF AGENDA

CONSENT CALENDAR
Items appearing on the Consent Calendar are considered routine and may be approved by one motion. Pursuant to City Council Policies and Procedures (CP 97-01), any member of the Council or public may request to have an item removed from the Consent Calendar for comment and action.

1. ACCEPT ANNUAL EVALUATION REPORT FOR THE SANTA CLARA
COUNTY MULTl-JURISDICTIONAL PROGRAM FOR PUBLIC INFORMATION (PPI) FOR FY 2025-26 (YEAR 5) RELATING TO THE FEDERAL

EMERGENCY MANAGEMENT AGENCY'S NATIONAL FLOOD INSURANCE

PROGRAM'S COMMUNITY RATING SYSTEM PROGRAM
Recommendation:

Accept the Annual Evaluation Report for FY 2025-26 (Year 5) for the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI).

2. ACCEPT THE 2025 ENCINO TANK REHAB PROJECT
Recommendation:

1. Accept as complete the 2025 Encino Tank Rehab Project;

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September 16, 2026
6 2. Authorize the City Engineer to sign the Notice of Completion; and

3. Direct the City Clerk to file said Notice of Completion with the County Recorder's Office.

3. ACCEPT THE CITYWIDE MULTI-SITE SOLAR SYSTEM PROJECT
Recommendation:

1. Accept as complete the 2025 Citywide Multi-Site Solar System Project;

2. Authorize the Public Services Director to sign the Notice of Completion; and

3. Direct the City Clerk to file said Notice of Completion with the County Recorder's Office.

4. APPROVE CHANGE ORDER FOR BUTTERFIELD FIRE STATION PROJECT IN THE AMOUNT OF $25,825
Recommendation:

Approve and authorize the City Manager to execute a Change Order with Larry S. Kent, Inc. DBA Kent Construction in the amount of $25,825 for coordination, submittals, meetings, third-party electrical testing, validation, and securing the facility's commercial Permission to Operate (PTO) with Pacific Gas and Electric Company (PG&E) for the Butterfield Fire Station Project.

5. APPROVE THE AUGUST 19, 2026 AND AUGUST 26, 2026 CITY COUNCIL

MEETING MINUTES
Recommendation:

Approve the August 19, 2026 and August 26, 2026 City Council Meeting Minutes.

6. APPROVE THIRD AMENDMENT TO THE SERVICE AGREEMENT WITH CARBONIC SERVICE, INC. FOR CARBON DIOXIDE (CO2) SERVICES IN A TOTAL AMOUNT NOT TO EXCEED $100,000
Recommendation:

1. Approve the Third Amendment to the Service Agreement with Carbonic Service, Inc. for an additional year of carbon dioxide (CO2) services for $25,000, for a total agreement amount of $100,000; and

2. Authorize the City Manager to execute and administer the Service Agreement.

7. APPROVE PACIFIC GAS AND ELECTRIC COMPANY (PG&E) AGREEMENT

FOR UNDERGROUNDING DRY UTILITIES FOR THE UPPER LLAGAS

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September 16, 2026
7 CREEK FLOOD CONTROL PHASE 2B PROJECT BETWEEN WRIGHT AND MAIN AVENUES IN AN AMOUNT OF $388,390.48
Recommendation:

Approve and authorize the City Manager to execute and administer a Pacific Gas and Electric Company Agreement to underground dry utilities on Hale Avenue between Main Avenue and Wright Avenue for $388,390.48.

8. AUTHORIZE CITY MANAGER TO EXECUTE FIRST AMENDMENT TO

PROPERTY USE AGREEMENT WITH NEW CINGULAR WIRELESS PCS
FOR CELL SITE AT 2275 ROLLING HILL DRIVE
Recommendation:

Authorize the City Manager to execute the First Amendment to New Cingular Wireless PCS's Property Use Agreement.

9. RATIFY CITY POSITION ON PENDING LEGISLATION
Recommendation:

Ratify the City’s position supporting pending legislation Assembly Bill 1821 (Pacheco) California Public Records Act: agency response time.

10. RECEIVE MONTHLY BUDGET UPDATE AND AUGUST 2026 FINANCIAL

AND INVESTMENT REPORTS
Recommendation:

Receive and file reports.

OTHER BUSINESS

11. CONSIDERATION OF A FORMAL CENSURE OF COUNCIL MEMBER

YVONNE MARTINEZ BELTRAN
Recommendation:

1. Receive Presentation of Censure Resolution from Outside Special Counsel (7 minutes);

2. Receive Response from Council Member Martinez Beltran (7 minutes);

3. Receive Rebuttal Comments from Outside Special Counsel (2 minutes);

4. Receive Public Comment;

5. Receive Council Comments; and

6. Consider adoption of Resolution entitled "A Resolution of the City Council of the City of Morgan Hill, California, Approving Censure of Council Member Yvonne Martinez Beltran."

PUBLIC HEARINGS

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September 16, 2026
8 12. CONSIDERATION OF ADOPTION OF AN INTERIM ORDINANCE INSTITUTING A TEMPORARY 45-DAY MORATORIUM TO PROHIBIT

PROCESSING AND APPROVAL OF NEW LAND USE APPLICATIONS FOR

FREE STANDING DATA CENTERS AND GRID-SCALE BATTERY ENERGY

STORAGE SYSTEMS (BESS) WITHIN CITY LIMITS
Recommendation:

1. Determine the adoption of this Interim Ordinance is exempt from California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3);

2. Introduce by title only, adopt, and waive further reading of Interim Ordinance, imposing a 45-day moratorium prohibiting processing and approval of new land use applications for Free Standing Data Center or Grid-Scale Battery Storage Systems;

3. Direct staff to develop policy and regulations relating to free standing data center and grid-scale battery energy storage systems; and

4. Direct the Planning Commission to review draft policies and regulations and make recommendations to City Council in accordance with the Morgan Hill Municipal Code.

FUTURE COUNCIL INITIATED AGENDA ITEMS
Note: in accordance with Government Code Section 54954.2(a), there shall be no discussion, debate and/or action taken on any request other than providing direction to staff to place the matter of business on a future agenda.

ADJOURNMENT

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September 16, 2026
9 NOTICE
Any documents produced by the City and distributed to the majority of the City Council less than 72 hours prior to an open meeting, will be made available for public inspection at the City Clerk’s Counter at City Hall located at 17575 Peak Avenue, Morgan Hill, CA, 95037 and at the Morgan Hill Public Library located at 660 West Main Avenue, Morgan Hill, California, 95037 during normal business hours. (Pursuant to Government Code 54957.5)

PUBLIC COMMENT
Members of the Public are entitled to directly address the City Council concerning any item described in the notice of this meeting during consideration of that item. If you wish to address the Council on any item on this agenda, please complete a speaker request card located in the foyer of the Council Chambers and deliver it to the Minutes Clerk before the City Council discussion on the item. You are not required to give your name on the speaker card to speak to the Council, but it is very helpful. When you are called, proceed to the podium, and the Mayor will recognize you. If you wish to address the City Council on any other item of interest to the public, you may do so during the public comment portion of the meeting following the same procedure described above. Please limit your comments to three (3) minutes or less.

Please submit written correspondence to the Minutes Clerk, who will distribute correspondence to the City Council.

Persons interested in proposing an item for the City Council agenda should contact a member of the City Council who may request an item on the agenda for a future City Council meeting. Council discussion or action may not be taken until your item appears on an agenda. This procedure is in compliance with the California Public Meeting Law (Brown Act) Government Code §54950.

City Council Policies and Procedures (CP 03-01) outlines the procedure for the conduct of public hearings.

Notice is given, pursuant to Government Code Section 65009, that any challenge of Public Hearing Agenda items in court, may be limited to raising only those issues raised by you or on your behalf at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to the Public Hearing on these matters.

The time within which judicial review must be sought of the action by the City Council, which acted upon any matter appearing on this agenda is governed by the provisions of Section 1094.6 of the California Code of Civil Procedure.

For a copy of City Council Policies and Procedures CP 97-01, please contact the City Clerk’s office (408) 779-7259, (408) 779-3117 (fax) or by email [email protected].

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September 16, 2026
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1 CITY COUNCIL STAFF REPORT
MEETING DATE: September 16, 2026
PREPARED BY:

Maria Angeles, Senior Civil Engineer
APPROVED BY: City Manager

ACCEPT ANNUAL EVALUATION REPORT FOR THE SANTA CLARA

COUNTY MULTL-JURISDICTIONAL PROGRAM FOR PUBLIC
INFORMATION (PPI) FOR FY 2025-26 (YEAR 5) RELATING TO THE

FEDERAL EMERGENCY MANAGEMENT AGENCY'S NATIONAL

FLOOD INSURANCE PROGRAM'S COMMUNITY RATING SYSTEM

PROGRAM

RECOMMENDATION(S)
Accept the Annual Evaluation Report for FY 2025-26 (Year 5) for the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI).

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety and Quality of Life
Strategic Priorities 2026-2027
Public Safety
REPORT NARRATIVE:

On June 16, 2021, the City Council adopted the 2021 Santa Clara County MultiJurisdictional Program for Public Information (2021 PPI). The Federal Emergency Management Agency (FEMA) requires that annual evaluation reports on the 5-year Multi-Jurisdictional PPI be shared with the elected bodies that approved them. The Annual Evaluation Reports for FY 2021-22 (Year 1), FY 2022-23 (Year 2), FY 2023-24 (Year 3), and FY 2024-25 (Year 4) were previously submitted to City Council at its meeting on October 19, 2022, August 23, 2023, August 28, 2024, and August 20, 2025, respectively. Attached is our submittal of the Annual Evaluation Report for FY 2025-26 (Year 5 - last report) (Attachment 1).

Community Rating System (CRS) Program and PPI Background CRS is a voluntary program under FEMA's National Flood Insurance Program (NFIP) that allows communities to earn flood insurance premium discounts for their residents and businesses. Communities earn CRS points for activities that promote good flood risk reduction practices, including implementation of outreach activities under the PPI.

Communities are assigned class ratings based on the points earned. CRS Class ratings

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1 are assigned at 500-point increments, and each improvement in class rating nets an additional 5% discount for property owners who pay flood insurance premiums in participating communities.

The City of Morgan Hill has participated in the CRS Program since May 2003 and has a current CRS class rating of 7, which allows Morgan Hill residents and businesses a 15% discount on their flood insurance premiums. There is an average savings of $150 per policy as a result of the City's CRS class 7 rating.

The Program for Public Information (PPI) was introduced into the CRS in 2013. The PPI encourages participating CRS communities to collaborate with local stakeholders in designing a community outreach program on flood risk reduction that meets local needs. The PPI must be developed by a committee comprised of both staff and nongovernmental representatives/stakeholders from each of the participating agencies, known as the PPI Committee.

Valley Water led the development of the first five-year Multi-Jurisdictional PPI (2015 PPI), which was adopted in 2015 by the City and all other participating CRS communities in Santa Clara County. The 2015 PPI concluded in 2020.

The City Council adopted the subsequent Multi-Jurisdictional PPI, the 2021 Santa Clara County Multi-Jurisdictional PPI (2021 PPI), on June 16, 2021, after the conclusion of the 2015 PPI.

Each subsequent year after adopting the 2021 PPI, the PPI Committee must submit an Annual Evaluation Report to FEMA describing the PPI implementation for the prior fiscal year. The attached Annual Evaluation Report is the fifth and last report for the 2021 PPI.

Overall, the PPI Committee successfully implemented and completed the 2021 PPI in FY 2025-26.

COMMUNITY ENGAGEMENT:

Inform
Under the 2021 Multi-Jurisdictional PPI, the City collaborates with Valley Water and local stakeholders to deliver targeted flood risk, safety, and insurance information to Morgan Hill residents and businesses. This outreach is conducted through direct mailings to flood-prone areas and electronic communications to the community. These coordinated efforts support property owners in understanding local flood hazards, maintain flood insurance, and adopt effective property protection measures.

ALTERNATIVE ACTIONS:

Not Applicable
Acceptance of a report only; no action required.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
• On August 20, 2025, the City Council received the Annual Evaluation Report for

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1 FY 2024-25 (Year 4).
• On August 28, 2024, the City Council received the Annual Evaluation Report for FY 2023-24 (Year 3).
• On August 23, 2023, the City Council received the Annual Evaluation Report for FY 2022-23 (Year 2).
• On October 19, 2022, the City Council received the Annual Evaluation Report for FY 2021-22 (Year 1).
• On June 16, 2021, the City Council adopted the 2021 Santa Clara County MultiJurisdictional Program for Public Information (PPI).

FISCAL AND RESOURCE IMPACT:

The acceptance of this report has no fiscal impact. The City's current participation in the implementation of the PPI has been accommodated with the existing staff and operating budgets for the Floodplain Management Program within the Public Services Department. For the past five years, Valley Water incurred the cost to manage and coordinate the meetings and other tasks associated with the Multi-Jurisdictional PPI. It is currently unknown if the PPI Committee will decide to develop the next five-year Multi-Jurisdictional PPI and which agency(ies) will lead its management.

CEQA (California Environmental Quality Act):

Not a Project
The acceptance of this report is considered "an organizational or administrative activity of a government that will not result in direct or indirect physical changes in the environment."

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Santa Clara County Multi-Jurisdictional Program for Public Information 2021 FY26 Annual Evaluation Report
(Year 5: July 2025 to June 2026)
July 2026
Prepared by:

Santa Clara Valley Water District
and
Santa Clara County CRS communities

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I. INTRODUCTION
The Community Rating System (CRS) is a voluntary program of the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS program allows communities to earn flood insurance premium discounts for their residents and businesses by implementing local mitigation, floodplain management, and outreach activities that exceed the minimum NFIP requirements to reduce the risk of flooding.

In Santa Clara County, 11 (eleven) communities, including Santa Clara Valley Water District (Valley Water) have actively participated in the FEMA NFIP CRS for over 30 years.

The CRS participating communities (CRS communities) are City of Cupertino, City of Gilroy, City of Los Altos, City of Milpitas, City of Morgan Hill, City of Mountain View, City of Palo Alto, City of San Jose, City of Santa Clara, City of Sunnyvale, and the Santa Clara Valley Water District (Valley Water).

CRS communities, along with their external non-governmental stakeholders, non-CRS communities: City of Saratoga, Town of Los Altos Hills, Town of Los Gatos, and the County of Santa Clara who opted to join the 2021 Program for Public Information (PPI), comprised the 2021 PPI Committee. The original 2021 PPI Committee is listed in Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee of the 2021 PPI (Attachment 1). Since the development of the 2021 PPI, there may have been changes to the community’s original 2021 PPI Committee members (either the internal representatives to the organization and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.

CRS-creditable PPIs can be single or multi-jurisdictional. For the 2021 PPI, FEMA requires that each CRS community provide at least two representatives to the regional PPI Committee to meet the credit requirement, with at least half of the representatives from outside the local government. Additionally, at least half of the representatives must attend all the meetings of the regional PPI Committee.

An essential benefit of the PPI Committee’s work is close collaboration between local public agency staff who work on flood protection throughout Santa Clara County. Together, PPI Committee members continue strengthening their individual CRS programs and ensuring communities can evaluate their flood programs against a nationally recognized benchmark.

The 2021 PPI Committee, the remaining non-CRS communities (City of Saratoga, Town of Los Gatos, Town of Los Altos Hills, and the County of Santa Clara), and other interested parties make up the Santa Clara County CRS Users Group.

The Santa Clara County CRS Users Group collaborates to ensure floodplain management activities provide enhanced public safety, reduced damage to property and public infrastructure, and avoidance of economic disruption and loss in Santa Clara County. Through the five-year PPI development and the annual reporting process, members of the SC County CRS Users Group learn from one another about local floodplain management activities, including flood protection and land use issues.

Under the CRS program, flood insurance premium rates are discounted to reward CRS communities’ actions that meet the three goals of the CRS:
(1) reduce flood damage to insurable property.
(2) strengthen and support the insurance aspects of the NFIP; and (3) encourage a comprehensive approach to floodplain management.

Flood insurance premiums for CRS communities are reduced in 5% increments for every 500 CRS points earned.

As of May 31, 2026, the total savings for Santa Clara County residents from CRS discounts are approximately $2 million.
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Valley Water is the lead flood protection agency for Santa Clara County. Valley Water performs many flood preparedness outreach and stream stewardship/maintenance activities that can earn credit points for CRS communities. Since Valley Water is not a land-use agency, the points Valley Water earns as a “fictitious community” provide a foundation upon which the CRS communities can build. FEMA approved this unique arrangement with Valley Water in 1998.

The CRS Coordinator’s Manual, 2013 Edition, included the option to undertake a Program for Public Information (PPI), which standardizes our flood preparedness outreach messages and increases communities’ CRS points.

Each participant of the PPI Committee brings unique perspectives and suggestions that enhance the PPI. Each community must adopt the PPI through a formal vote by the community’s governing body.

In 2013, Valley Water helped initiate and facilitate the effort to develop the first Multi-Jurisdictional PPI, enabling all Santa Clara County CRS communities to work together and benefit from the effort. Non-CRS communities were also invited to participate in developing the PPI. This work effort resulted in the 2015 Multi-Jurisdiction PPI (2015 PPI).

On April 14, 2015, Valley Water’s Board adopted the 2015 PPI, which sunset in April 2020; the other CRS communities’ governing bodies adopted the 2015 PPI soon thereafter.

Under the CRS, a PPI must be updated every five years. Each subsequent year after adopting the PPI, the PPI Committee must submit an annual evaluation report to FEMA describing the PPI implementation for the prior fiscal year. The PPI Committee must evaluate whether the flood risk reduction messages in the PPI remain relevant and adjust the PPI as needed. The annual evaluation report is shared with each CRS community’s governing body as an informational item.

As required for CRS credit, annual evaluation reports for FY16 (Year 1 of the 2015 PPI) through FY19 (Year 4 of the 2015 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

In FY20 (Year 5 of the 2015 PPI), the PPI Committee updated the 2015 PPI, which had expired. The Insurance Services Office (ISO), FEMA’s CRS program management contractor, exempted the PPI Committee from submitting an annual evaluation report for FY20 (Year 5 of the 2015 PPI) as the committee focused on updating the document.

In February 2020, Valley Water hosted the start of the five-year PPI update process. Fifteen Santa Clara County communities worked together to update the 2015 PPI. These communities included the current 11 CRS communities as well as four non-CRS communities that expressed interest in joining the 2015 PPI and possibly the CRS program. Staff and external stakeholders from each agency participated in developing the new PPI.

In March 2020, the Coronavirus (COVID-19) outbreak started. The California State Emergency Services Act, the Governor’s Emergency Declaration related to the COVID-19 pandemic, the Governor’s Executive Order N-29-20, and Order of the County of Santa Clara Public Health Officer dated March 16, 2020, went into effect.

The COVID-19 pandemic caused far-reaching, unprecedented changes. Businesses and organizations faced economic and operational uncertainty across every industry and sector. The workforce impacts during COVID-19 caused delays beyond control, including the PPI Committee’s ability to continue its work of updating the 2015 PPI. Many communities shifted priorities to respond to the public health crisis; therefore, FEMA provided an extension of completing the update to the 2015 PPI to early 2021.

The 2021 PPI Committee reconvened in October 2020 to resume the 2015 PPI update. Several virtual meetings followed until the 2021 PPI Committee completed the 2021 PPI in April 2021. The 2021 PPI was adopted by CRS communities, as indicated in Table 1. Adoption Dates 2021 PPI. 2 of 57

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II. 2021 PPI DEVELOPMENT PROCESS
Valley Water, CRS, and non-CRS communities initiated the 2021 PPI process in February 2020.

Discussions were postponed due to COVID-19; the process was reinitiated in October 2020. The Santa Clara County 2021 Multi-Jurisdictional Program for Public Information document was completed in April 2021 (refer to Section I. Introduction for COVID-19-related delays).

Virtual meetings were held between 2020 and 2021 to develop the 2021 PPI. FEMA’s six priority topic messages and the three additional messages identified in the 2015 PPI carried forward into the 2021 PPI. The 2021 PPI Committee felt all nine topics and supporting messages were still relevant for reaching Santa Clara County residents and ensuring they were flood-ready.

The below listed is Table 3 in the 2021 PPI: CRS Priority Messages Topic
Number Topic message Public Message(Select one message per topic) TOPIC #1 Know your flood hazard
• Know your flood risk
• Contact your floodplain manager to find out if your
property is in a floodplain
• Check if your home or business is in a
Special Flood Hazard Area
TOPIC #2 Insure your property for your flood
hazard
• Get flood insurance ahead of time
• Insure your property
• There is a 30-day waiting period for the policy to take place
TOPIC #3 Protect people from the flood hazard
• Put your 3-day emergency kit together
• Follow evacuation orders
• Learn the best route to high ground
TOPIC #4 Protect your property from the flood
hazard
• Protect your home from flood threats
• Prepare your home
• Sandbags can offer protection against a foot or less of floodwater
• Get sandbags before a flood
TOPIC #5 Build responsibly
• Build responsibly in floodplains
• Comply with development requirements
• Check with your city/county floodplain manager before you build
TOPIC #6 Protect natural floodplain functions
• Keep creeks clean and flowing
• Keep debris and trash out of our streams
• Don’t pollute, dump, or drain anything in creeks
Additional Outreach Topic Messages
(only one message per topic)
TOPIC #7 Develop an emergency plan • Develop an emergency plan TOPIC #8 Download disaster apps • Download disaster emergency apps TOPIC #9 Understand shallow flooding risks––
don’t drive through standing water
• Understand shallow flooding risks - don’t drive through standing water
The 2021 PPI Committee worked between the meetings to draft the 2021 PPI and review the extensive list of outreach and flood response projects (Attachment 2).

Based on the 2021 PPI Committee’s evaluation of the 2015 PPI, the consensus was that most of the 2015 PPI flood risk reduction messages were still relevant, so only minor edits were incorporated as needed. This became the basis for the 2021 PPI; therefore, no additional FEMA review was required, as the 2015 PPI already ensured its provisions were fully compliant with FEMA requirements.

FEMA's ISO CRS Specialist and Technical Reviewers determine how many CRS points the 2021 PPI activities earn. The PPI Committee estimates that of the possible 350 points for Activity 330, each CRS community could earn up to 300+/- points for PPI efforts.

Once Valley Water approved the 2021 PPI (5-Year Plan), the final document was provided to the 2021 PPI Committee to present to their governing bodies for adoption and implementation. 3 of 57

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Table 1. Dates of 2021 PPI Adoption shows each agency's 2021 PPI approval dates; all 11 CRS communities have adopted the 2021 PPI.

Table 1. Adoption Dates of the 2021 PPI
Community Date Presented Adopted
Santa Clara Valley
Water District 4/27/21 X
City of Cupertino 8/17/21 X
City of Gilroy 7/01/21 X
City of Los Altos 7/13/21 X
Town of Los Altos Hills
(*non-CRS community)
Not required Not required
Town of Los Gatos
(*non-CRS community)
Not required Not required
City of Milpitas 5/18/21 X
City of Morgan Hill 6/16/21 X
City of Mountain View 6/22/21 X
City of Palo Alto 6/14/21 X
City of San Jose 11/16/21 X
City of Santa Clara 7/06/21 X
County of Santa Clara
(*non-CRS community)
Not required Not required
City of Saratoga
(*non-CRS community)
Not required Not required
City of Sunnyvale 6/29/21 X
Total Approved 11
*Non-CRS communities are encouraged to participate in the ongoing efforts and initiatives of the Santa Clara County CRS Users Group and/or PPI Committee; however, those who opted to participate in the 2021 PPI are not required to adopt the PPI or share annual evaluation reports with their governing bodies.

III. ANNUAL EVALUATION REPORTS
The 2021 PPI states that the 2021 PPI Committee will meet at least once yearly to evaluate the PPI and incorporate any needed revisions. This meeting is coordinated in conjunction with the ongoing CRS User’s Group meetings, which occur at least twice a year.

The evaluation will cover the following:
● Review of projects that were completed.
● Evaluate progress toward outcomes.
● Provide recommendations on projects that have not been completed. ● Provide recommendations for new projects not previously identified. ● Address any Target Audience changes; and
● Assess the program's impact during an actual flood event if one has occurred.

The 2021 PPI Committee prepares the annual evaluation report for submission with each CRS community’s annual CRS recertification package (or scheduled 5-year cycle visits). The annual evaluation report is then shared with each CRS community governing body as an informational item.

As required, annual evaluation reports for FY22 (Year 1 of the 2021 PPI) through FY26 (Year 5 of the 2021 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

Section V. 2024 Santa Clara County CRS Users Group/PPI Committee Meetings – Monitoring and Evaluating the 2021 PPI of this annual evaluation report summarizes the meetings held to develop the FY26 Annual Evaluation Report (Year 5 of the 2021 PPI).
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Table 2 below shows how each community expects to share the FY26 Annual Evaluation Report with its governing body.

Table 2. How the 2021 PPI FY26 (Year 5) Annual Evaluation Report will be shared with the Community’s Governing Body
Community Method for Sharing
Santa Clara Valley Water District Board Non-Agenda Item City of Cupertino Consent Item Council Agenda
City of Gilroy Consent Calendar
City of Los Altos Council Informational Staff Report
Town of Los Altos Hill (*non-CRS community) Not required Town of Los Gatos (*non-CRS community) Not required
City of Milpitas Memo to City Council
City of Morgan Hill Council Consent Calendar
City of Mountain View Council Weekly Update “Council
Connection”
City of Palo Alto Informational Staff Report
City of San Jose Council Consent Calendar
City of Santa Clara Council Consent Calendar
County of Santa Clara (*non-CRS community) Not required City of Saratoga (*non-CRS community) Not required
City of Sunnyvale City Manager’s “Update Sunnyvale”
*Non-CRS communities are not required to share annual evaluation reports with their governing bodies.

IV. 2021 PPI ACCOMPLISHMENTS FOR FY26
The 2021 PPI Committee identified three efforts needed from each CRS community to prepare and finalize subsequent annual evaluation reports.

1. Governing bodies must adopt the 2021 PPI (Table 1. Adoption dates of the 2021 PPI). The 2021 PPI Committee must prepare an annual evaluation report and share it with its governing body as informational items (Table 2. How the 2021 PPI Annual Evaluation Report for FY26, Year 5 will be shared with the Community’s Governing Body).

2. For each fiscal year (July 1 - June 30), the communities must implement and monitor the outreach/flood response projects identified in Appendix A, CRS Creditable Outreach and Flood Response Projects by CRS Community of the 2021 PPI (Attachment 2).

3. The PPI Committee must review and consider the ‘New Initiatives’ identified in the 2021 PPI (page 66) for advancing flood risk reduction efforts.

Governing Bodies Approval: All 11 CRS communities’ governing bodies, including Valley Water, adopted the 2021 PPI. Each agency (Community) shows the approval dates in Table 1 noted above.

Tracking System: The 2021 PPI is multi-jurisdictional and includes 15 agencies (11 CRS communities and four non-CRS communities). Tracking implementation is quite complex compared to a single-agency PPI. As the informal lead agency, Valley Water oversees the record-keeping to ensure consistency throughout the county. An electronic file-sharing system, Egnyte, is set up with folders for each community to file and share documents related to the 109 potential outreach/flood response projects identified in the 2021 PPI and all CRS-related documentation. This also includes a comprehensive spreadsheet tracking which lists outreach projects accomplished in any given fiscal year by each community (Attachment 2). This spreadsheet, along with the annual evaluation report, will be submitted with annual CRS recertifications or as part of scheduled 5-year cycle visits.
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ISO assigns credit for Valley Water outreach/flood response projects to all Santa Clara County CRS communities’ ratings. Some communities also choose to carry out and report on their own outreach/flood response projects, in addition to those of Valley Water. These projects are shown on the composite spreadsheet (Attachment 2 - Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY26 Project Accomplishments) and include input from each agency.

The PPI Committee discussed the benefits of using the Egnyte shared filing system for tracking the 2021 PPI outreach/flood response projects and all CRS-related documentation. The PPI Committee also discussed ensuring each agency regularly uploads its CRS documentation. These benefits are:
- Information Share/Knowledge Transfer: CRS communities can view each other’s program documentation.

When a community improves its CRS rating, another community can access the documents submitted to determine how the CRS credited activities helped improve the score. - Document Repository: A central location for CRS-related documentation, organized to mirror the CRS Coordinator’s Manual (by community/activity/element), proves helpful when a community experiences staff turnover.
- Documentation Submittals: CRS documents are organized and easy to share with the CRS Specialists conducting cycle visits and/or annual recertification.

Summary of PPI Projects Accomplished in FY26
Attachment 2 of this annual evaluation report includes the complete outreach/flood response project list. It lists all projects proposed in the 2021 PPI, with a “Project Accomplishments” column noting actions taken during the fourth year, FY26 of the 2021 PPI.

Audiences Projects Accomplished
Community at Large (CAL) 81 potential projects, 64 accomplished Residents and Businesses in the Special Flood
Hazard Area (SFHA)
18 potential projects, 16 accomplished
Messengers to Other Target Audiences
(Organizations & Businesses Serving the
Community)
10 potential projects, 10 were accomplished
*Total Accomplished Projects 90 of 109
* Note: All projects carried out by CRS communities were accomplished in FY26. Variance in the number of potential projects versus accomplished projects is due to no updates from non-CRS communities, which is not required for this annual evaluation report.

These numbers go well beyond the minimum requirements of the CRS program for PPI credit under Activity 330. We anticipate all CRS communities will receive the maximum number of credits for our collective efforts in FY26.

Valley Water’s Outreach/Flood Response Projects
The 2021 PPI Committee identified each community's outreach/flood response projects. The implementation of these projects is reflected in the ‘FY26 (Year 5) of the 2021 PPI Project Accomplishments’ column of Attachment 2.

FY26 Annual Flood Awareness Campaign
Valley Water’s FY26 Flood Awareness Campaign (Attachment 3 for more details) effectively educated and engaged residents in Santa Clara County about the risks of flooding, emphasizing the importance of proactive preparation and access to vital safety resources. The campaign leveraged cutting-edge technologies like digital geo-targeting and multilingual outreach, blending traditional strategies with innovative solutions to connect with communities at risk of flooding.
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Goals:

1. Awareness: Educate FEMA-designated Special Flood Hazard Areas (SFHAs) residents and businesses about their flood risks and mitigation strategies.

2. Preparedness: Empower residents to take preventative actions, including knowing their flood risk, signing up for emergency alerts, and knowing where to find free sandbags.

3. Access: Provide multilingual resources and technologies to connect diverse communities with flood safety information, including the innovative Valley Water’s Surface Water Data Portal. When extreme weather strikes, residents can know if their home is at risk of flooding by visiting alert.valleywater.org for the latest information on local creeks and reservoir water levels.

Refer to Attachment 3 for more details on Valley Water’s FY26 flood awareness campaign.

CRS Community Outreach/Flood Response Projects
Other Community Engagement Efforts
October 2025 officially kicked off the flood season.

On November 19, 2025, staff participated in a flood preparedness press conference held at Valley Water’s Emergency Operations Center site in San José. The press conference was a joint news event with the City of San José, the County of Santa Clara, and the National Weather Service. The event featured speakers from Valley Water and participating agencies, a tour of Valley Water’s Emergency Operations Center, and an emergency kit assembly table with flood-readiness materials.

Valley Water Education Outreach Program
Valley Water’s Education Outreach includes flood awareness messaging in classroom lessons presented yearround. A dedicated flood-focused lesson is offered from October through April. Valley Water’s role as a flood protection agency is introduced in all lessons so that participants in Education Outreach programs know that flood protection is one of Valley Water’s core objectives in Santa Clara County.

The following are the Education Outreach efforts from July 2025 - June 2026. 7 of 57

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Flood-Focused Programs
Education Outreach offers two lessons and one assembly focused on flood awareness and preparedness: The Three Little Pigs and the Bad Weather Wolf for transitional kindergarten through second grade, and Watershed Maps for second and third grades. The Three Little Pigs and the Bad Weather Wolf is also offered as a school assembly.

The results of the Flood-Focused Programs delivered between July 2025 and June 2026 are as follows:
• 101 flood-focused programs
• 2,645 students
• 124 educators
Flood Awareness Messaging
In addition to Flood-Focused Programs, Education Outreach provided additional flood awareness messaging in general classroom presentations, assemblies, libraries, and public events.

The results of the general flood protection messaging between July 2025 and June 2026 are as follows:
• 302 programs with general flood protection messaging
• 8,728 students messaging
• 374 educators
• 661 public youth in Santa Clara County
Community Events and Engagement
Booth Support at Events
Valley Water staff made a concerted effort to actively participate in community events, including community festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood zones. In FY26 (from September 2025 – May 2026), Valley Water and the communities’ staff hosted 29 booths and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual FPM. Those events are listed below:

1. July 4, 2025 – San Jose Council District 8 Fourth of July Fireworks, San Jose

2. July 5, 2025 – Morgan Hill Chamber Night Music Series, Morgan Hill

3. July 16–17, 2025 – Mountain View Technology Showcase, Mountain View

4. July 24, 2025 – Happy Hollow Season of the Senior Safari, San Jose

5. August 2, 2025 – Asian Americans for Community Involvement Back-to-School Health Fair, San Jose

6. August 5, 2025 – San Martins Lions Club National Night Out, San Martin

7. August 5, 2025 – Morgan Hill National Night Out, Morgan Hill

8. August 15, 2025 – Morgan Hill Chamber Friday Night Music, Morgan Hill

9. August 16, 2025 – Cupertino Chamber Night Market, Cupertino

10. August 21, 2025 – San Jose Chamber BBQ, San Jose

11. August 28, 2025 – Happy Hollow Season of the Senior Safari, San Jose

12. August 30, 2025 – Santos Family Car Show, Alviso

13. August 30–31, 2025 – Silicon Valley Pride Parade and Festival, San Jose

14. September 6, 2025 – Capitol Park Goss Neighborhood Association National Night Out, San Jose

15. September 6–7, 2025 – Mountain View Art and Wine Festival Booth, Mountain View

16. September 13, 2025 – Rotary Club of Cupertino Silicon Valley Fall Festival, Cupertino

17. September 21–23, 2025 – WateReuse California Conference, San Diego

18. September 26, 2025 – Assemblymember Ahrens’ Inaugural Fall Harvest BBQ, Santa Clara

19. September 27, 2025 – Vovinam Viet Vo Dao 34th Annual Moon Festival, San Jose

20. September 28, 2025 – Stevens Creek Trail (FoSCT) Trailblazer Race, Mountain View

21. October 11, 2025 – Martial Cottle Park’s Fall Festival 2025, San Jose

22. October 11, 2025 – Guadalupe River Park Conservancy Pumpkins in the Park, San Jose 8 of 57

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23. October 11, 2025 – Cupertino Chamber Diwali Festival, Cupertino

24. October 18, 2025 – Valley Health Foundation Women's Leadership and Policy Summit, San Jose

25. October 25, 2025 – District 8 Fall Family Festival, San Jose

26. October 25, 2025 – Senator Cortese’s 3rd Annual Picnic by the Lake, San Jose

27. November 12–15, 2025 – Cal-IPC Symposium, Ventura

28. December 6, 2025 – Santa Visits Alviso Foundation Drive, Alviso

29. February 13, 2026 – ASCE SJ Younger Member High School Day, San Jose

30. February 13, 2026 – City of San Jose D1 and D10 w/ NAACP, San Jose

31. March 28, 2026 – CEEF/CUSD Run for Great Schools 5K and Fun Run, Cupertino

32. March 28, 2026 – CERT 5K Family Fun Run (D10), San Jose

33. April 18, 2026 – City of Milpitas Earth Day, Milpitas

34. April 25, 2026 – Acterra Love Our Earth Festival / WaterPaloooza, Palo Alto

35. April 25, 2026 – Morgan Hill Community Earth Day Festival, Morgan Hill

36. May 9, 2026 – Berryessa Art & Wine Festival, San Jose

37. May 23–24, 2026 – Morgan Hill Mushroom Mardi Gras, Morgan Hill

38. June 6–7, 2026 – 50th Annual Sunnyvale Wine & Art Festival, Sunnyvale

39. June 12, 2026 – WEPA Fest 2026, San Jose

40. June 13, 2026 – AACSA's 45th Annual Juneteenth Festival, San Jose

41. June 13, 2026 – Dia De Portugal, San Jose
Speakers Bureau Program
In FY26 (from July 2025 through June 2026), Valley Water's ‘Managing our Precious Resource Speakers Bureau Program’ reached the 11 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’ information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in creeks, and flood preparedness collateral available for all in-person events.

Valley Water’s Speakers Bureau Program can customize presentations to update community groups on waterspecific issues and provide updates on projects in their area. The FY26 presentations that included flood preparedness information are listed below.

1. July 28, 2025 – Cory Neighborhood Association, San Jose

2. August 12, 2025 – Los Altos Kiwanis Club

3. September 4, 2025 – West San Jose Kiwanis Club

4. January 28, 2026 – The Forum, Palo Alto

5. February 27, 2026 – Valley Water’s Water Works Program (via Zoom)

6. April 2, 2026 – Valley Water’s 101 Academy

7. April 9, 2026 – Santa Teresa Catholic Church, San Jose

8. June 4, 2026 – Coin Laundry Association

9. June 8, 2026 – LAFCO (AM presentation), Sunnyvale

10. June 8, 2026 – LAFCO (PM presentation), Morgan Hill

11. June 9, 2026 – LAFCO (PM presentation), San Jose
V. 2026 SANTA CLARA COUNTY CRS USERS GROUP/PPI COMMITTEE MEETINGS – MONITORING AND EVALUATING THE 2021 PPI
The FY26 Santa Clara County CRS Users Group/PPI Committee meeting was held on May 21,2026. Attendance by CRS communities was high. Staff from some non-CRS communities, external stakeholders, and other interested parties were also in attendance. Agendas, meeting notes, and attendance sheets for each meeting are included (Attachments 4-8).

As required by CRS, the objective of the meeting was to monitor the implementation of the 2021 PPI, determine if the desired outcomes were achieved, and discuss whether any changes to the 2021 PPI were needed to complete this annual evaluation report. The PPI Committee agreed that the 2021 PPI messaging and projects would remain the same for the duration of the 2021 PPI, which sunsets in 2026. 9 of 57

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VI. MESSAGING – Other Initiatives
The multi-jurisdictional PPI Committee identified several possible opportunities in the 2021 PPI to expand on existing initiatives and may consider initiating newer ones as follows:

1. Continue and expand the standardized flood message prepared for each community to include flood messages in utility bills yearly, including PG&E.

2. Expand on partnerships with local chambers of commerce to disseminate and share flood preparedness information.

3. Expand on outreach to the Asian and Latino communities who live in flood-prone areas.

4. Expand on outreach to ‘hot spots’/flood-prone areas by hosting on-site or virtual public events.

5. Expand the reach to local homeowners’ associations (HOA)s and apartment associations (i.e., Executive Council of Homeowners [ECHO]).

6. Expand the reach to residents in historically underserved and low-income communities through partnerships with organizations that serve these communities (i.e., Second Harvest Food Bank and others).

7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas.

8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and Flood Insurance Promotion (Activity 370).

9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.

The messages the PPI Committee originally chose are still relevant to Santa Clara County. The committee will continue to increase its efforts to encourage people to prepare personal/family emergency plans and be floodready for the duration of the 2021 PPI. The PPI Committee will also continue coordinating efforts with Valley Water’s Education Outreach Program to promote flood preparedness in local schools.

The PPI Committee recommends continuing to use social media for messaging for the duration of the 2021 PPI.

Mobile usage among individuals has increased exponentially over the years, and online platforms are rapidly adjusting to mobile-friendly standards. This provides an excellent opportunity to modernize campaign ad efforts by utilizing social media and digital advertising to increase exposure and reach more residents in Santa Clara County. Furthermore, these modern advertising methods allow for specialized demographic targeting to reach a narrow and defined audience, improving the ability to reach vulnerable populations effectively.

In support of our preparedness messaging, the PPI Committee continues to promote the importance of having family emergency plans and kits ready before an emergency/flood event occurs.

The PPI Committee continues to promote the American Red Cross All-Hazard App, which monitors alerts for severe weather, including floods, and the Floodsmart.gov and Ready.gov websites. The communities will distribute American Red Cross Emergency Contact Cards at events throughout the county.

VII. CONCLUSION
Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY26. The 2021 PPI allowed PPI Committee members to mutually decide which flood risk reduction messages are most appropriate for our residents and to identify how to deliver them effectively. Participating in the 2021 PPI aims to enhance the effectiveness of the flood risk messages to residents, reduce flood risks within Santa Clara County, and earn valuable CRS credit points when identified outreach projects are implemented.

The CRS Users Group/PPI Committee will continue its outreach efforts through FY26. The 2021 PPI will sunset in FY26.
___________________________________________________________________________________ Attachments for submission to Valley Water Board, City Councils/Managers, and FEMA, as required:

1. Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee

2. Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY26 Outreach Project Accomplishments

3. Valley Water's FY26 Flood Awareness Campaign

4. May 21, 2026, SC County CRS Users Group/PPI Committee Meeting Agenda 10 of 57

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Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee Community Local Government
Representative and Alternates External Stakeholders
County of Santa
Clara
Chris Freitas, Sr. Civil Engineer
Neville R. Pereira, PE, Development Services Manager,
Department of Planning and Development, Floodplain
Manager
Marsha Hovey, CADRE Board Chair
Cupertino Chad Mosley, Assistant Public Works Director/City Engineer, Public Works Department, Floodplain
Manager
Jennifer Chu, Senior Civil Engineer
Public Works Department
Jim Oberhofer, Emergency Coordinator
Cupertino ARES/RACES
Gilroy Gary Heap, City Engineer
Public Works Department
Jorge Duran, Senior Civil Engineer, Floodplain Manager
Public Works Department
Merna Leal, City of Gilroy resident
Los Altos Steven Golden, Senior Planner, Floodplain Manager Andrea Trese, Associate Civil Engineer
Christopher Wilson, Operations Manager,
Los Altos Suburban District, California Water
Company
Los Altos Hill Carl Cahill, City Manager, Floodplain Manager Nichol Bowersox, Public Works Director/
City Engineer
Christine Hoffmann, Assistant Engineer (DPW)
Phil Witt, General Manager Purissima Hills
Water District
Los Gatos WooJae Kim, P.E, Town Engineer
Parks and Public Works, Floodplain Manager
Annamaria Swardenski, Swardenski
Consulting
Milpitas Steven Erickson, City Engineer/Engineering Director, Floodplain Manager
Kan Xu, Principal Civil Engineer,
Engineering Land Development Section
Brian Petrovic, Associate Civil Engineer
Engineering Land Development Section
Elizabeth Koo, Administrative Analyst, Engineering Land Development Section
Warren Wettenstein, Chairman of the
Economic Development & Trade
Commission and President of the Milpitas
Chamber
Morgan Hill Maria Angeles, Senior Civil Engineer, Floodplain Manager, CFM
Charlie Ha, Supervising Civil Engineer
Engineering & Utilities Department
Swanee Edwards, City of Morgan Hill
resident
Mountain View Renee Gunn, Senior Civil Engineer, Public Works Department
Gabrielle Abdon, Assistant Engineer, CFM
Kevin Conant, PG&E
Palo Alto Rajeev Hada, Project Engineer, CFM
Public Works Department, Engineering Services Division, Floodplain Manager
Dan Melick, CERT Volunteer
City of Palo Alto resident
San Jose Arlene Lew, Principal Engineering Technician
Vivian Tom, Senior Transportation Specialist
Department of Public Works Development Services
Division
Shari Carlet, City of San Jose resident,
certified Floodplain Manager
Santa Clara Evelyn Liang, Senior Civil Engineer
Falguni Amin, Principal Engineer
Public Works – Engineering
Kevin Moore, Retired City Council member
Saratoga David Dorcich, PE, QSP/D, Associate Civil Engineer, Community Development Department, Floodplain
Manager
Rebecca Gallardo, Real Estate Agent for
Intero, a Berkshire Hathaway Affiliate,
servicing all areas of the Bay Area
Sunnyvale Tamara Davis, Senior Management Analyst Jeff Holzman, Director, Real Estate District Development Google
Agnes Veith, City of Sunnyvale resident
Valley Water Trisha Howard, Program Administrator
Paola Giles, Public Information Representative III
Sherilyn Tran, Office of Civic Engagement Unit Manager
Nikki Rowe, American Red Cross
Note: Since the development of the 2021 PPI there may have been changes to a community’s 2021 PPI Committee members (either the local government representatives and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Community At Large (CAL) - Multilingual Communities- Groups with Special Evacuation Needs- NewResidents, Visitors and Tourists Topic 1: Know your flood hazard
Message 1A - Know your flood risk Message 1B - Contact your floodplain manager to find out if your property is in a floodplain Message 1C - Check if your home or business is in a Special Flood Hazard Area Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Topic 3: Protect people from the flood hazard Message 3A - Put your 3-day emergency kit together Message 3B - Follow evacuation orders Message 3C – Learn the best route to high ground Educate our community on flood protection and preparedness measures (VW OP #01) Multi-language Countywide Mailer (CWM) to every postal address in Santa Clara County (Topics 1-5 and 7, 8) Valley Water Communications
Each late October or November
All Santa Clara County CRS Communities
Effective the FY25 flood season (starting in October 2024), Valley Water no longer produces a Countywide Mailer (CWM) that promotes flood messaging. On 1/14/25, during Valley Water’s CRS 5-year cycle visit, we informed our ISO CRS Specialist, Marlene Jacobs, of this change. We explained that in place of the CWM, Valley Water now sends out the following two additional targeted mailers to residents and businesses in the FEMA-designated Special Flood Hazard Area (SFHA). Hard and soft copies are provided to all Santa Clara County cities and the county. Flood Tips Postcard includes all 9 PPI Topic Messages: https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/VW-Flood%20Po stcard-Vertical-bleed-CMYK-Outlined-Final.pdf Flood Trifold includes 5 PPI Topic Messages: https://online.flipbuilder.com/tkap/vbsr/ All Santa Clara County communities support and promote Valley Water’s outreach projects.

Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home Message 4C - Sandbags can offer protection against a foot or less of floodwater Message 4E - Get sandbags before a flood Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains Message 5B - Comply with development requirements Message 5C - Check with your local floodplain manager before you build Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan Message 7A: Develop an emergency plan Topic 8: Download disaster Apps Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive through standing water Message 9A - Understand shallow flooding risks - don’t drive through standing water FEMA’s message: “Turn Around Don't Drown®.” 12 of 57

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INPUT HERE ONLY
(VW OP #02) Distributes a soft copy of our Flood Safety Tips brochure for all SCC CRS communities’ use (print hard copies to distribute at events and/or post of flood preparedness webpages) (Topics 1-9)
Valley Water Communications
Annually, November/ December
All Santa Clara County CRS Communities
In January 2026, Valley Water mailed out the trifold guide titled “You Live in a Flood Zone: Beware, Be Ready, Be Flood Safe.” This multilingual resource outlines actions residents can take to protect their lives and property before, during, and after a flood. Additionally, it includes a QR code that directs readers to valleywater.org/floodready for more tips and tools on flood preparedness. Link to Trifold In mid-October 2025, Valley Water released the 'Be Flood Safe' Social Media Toolkit for the 2025-2026 Flood Awareness Outreach Partner. This toolkit was made available for download to all partnering agencies, including CRS communities. It featured digital and social media banners and animations highlighting key calls to action: know your risk, sign up for emergency alerts, and find sandbags. Additionally, the toolkit included multilingual graphics showcasing essential tips and provided an option to request co-branded bill inserts and postcards. The toolkit includes the following items which contained messages for all nine flood awareness tips (PPI CRS message topics) for all Santa Clara County communities to use: ● Be Flood Safe ● Know your floopd risk ● Sign up for emergency alerts● Get free sandbags ● Flood zone cards and banners● Multilingual Flood Ready tips Cupertino distributes copies of Valley Water’s Flood Safety Tips at various fairs/events (i.e., Earth Day Festival) and provides additional copies for the public on display at City Hall.

Cupertino also has a direct link to Valley Water’s annual mailer and Flood Ready webpage on the City’s “Floodplain Management” webpage. Los Altos distributes brochures available at City Hall, library, and community center. They are also distributed at community events (emergency training, wine stroll, etc.). Morgan Hill hosted ‘National Night Out’ on August 5, 2025. Flood preparedness information (flood safety brochures, red ‘Get Flood Ready’ tote bags with emergency supply list, and emergency first aid kits) was distributed. Valley Water’s flood safety brochures were also available at City Hall. Mountain View promotes and distributes Valley Water’s Flood Safety Tips and emergency kits at fairs (i.e., Earth Day Celebration, Community Summer Kick-Off Event). Valley Water’s flood safety brochures are available at city hall. Palo Alto promotes and distributes Valley Water’s Flood Safety Tip and emergency kits at fairs (i.e., Earth Day Festival) and provides as an informational item on Utility Inserts sent every year. Valley Water’s flood safety brochures are available at city hall.

The City of Santa Clara has hard copy brochures available at city hall and central library. They are distributed at the yearly art & wine festivals as well. All Santa Clara County communities support and promote Valley Water’s outreach projects. (CUP OP #03) Flood notice in the local newsletter, “The Cupertino Scene” (Topics 1-9) City of Cupertino Each October
or November issue
N/A Cupertino changed the frequency of the local newsletter from monthly to quarterly. Therefore, the annual flood preparation article was published in the Fall 2025 edition of “The Cupertino Scene” (Aug-Nov). (LA OP #04) Two (2) newspapers ads, in the Los Altos Town Crier (Topics 1-5) City of Los Altos Each fall N/A Los Altos published two newspaper ads titled “Assess Your Flood Risk and Flood Insurance Availability” on 11/5/25 and on 11/12/25 in the Los Altos Town Crier. 13 of 57

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INPUT HERE ONLY
(LAH OP #05) The town’s “Our Town” quarterly
newsletter includes information on flood preparedness. The newsletter is mailed out town-wide and is also available online on the town’s website (Topics TBD during cycle visit) Town of Los Altos Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community. (LAH OP #06) The town distributes various flood
preparedness and safety materials at events, including Valley Water’s annual floodplain mailer and promotional items (e.g., emergency starter kits, Get Flood Ready Emergency Supply Checklist tote bags, etc.), FEMA flood insurance information, ReadySCC, and American Red Cross Flood apps, AlertSCC, sandbag guidelines, flood protection project-specific notices, FEMA NFIP materials, and preparedness activity/coloring books, etc.) to the public Town of Los Altos Hills
Annually, spring and late summer
N/A Town of Los Altos Hills: No update available - non-CRS participating community. (MIL OP #07) “Flood Public Advisory” brochure to the community at large (Topics 1-6) City of Milpitas Each
December to January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2026, and will be sent out within the fiscal year going forward. This was sent out in four languages (English, Vietnamese, Spanish, and Chinese). (MH OP #08) Sends a citywide “Flood Report” brochure (Topics 1-9) City of Morgan Hill
Annually, close to or during the start of the rainy season N/A The City of Morgan Hill will mail out citywide the “2026 Flood Report” in August/September 2026.
(MV OP #09) Sends “The View” citywide newsletter, Winter version, includes information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) City of Mountain View
Fall newsletter edition
N/A Mountain View sent out “The View” for Fall/Winter 2025 with information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) (MV OP #10) Mails a utility bill insert to all resident and businesses that contains information on flood risk, flood safety, and the importance of buying flood insurance (Topics 9) City of Mountain View
Between July - September
N/A Mountain View sent out Valley Water’s Get Flood Ready flier as a utility billing insert to every City utility customer in Winter 2025/2026.
(PA OP #11) Sends the “Are You Ready for Winter Storms?’ flier (aka utilities insert) to all residents and businesses in the City, along with their utility bills (Topics 1-9) City of Palo Alto Each Fall N/A Palo Alto sent “Are You Ready for Winter Storms?” fliers to all residents and businesses along with their utility bills in September 2025. The social media ad campaign (i.e. Facebook, Instagram, Nextdoor) was also included in the utility bills that went out in September 2025. (PA OP #12) Sends out utility announcement, “Anytime it can rain, it can flood. Don’t get caught off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic) City of Palo Alto Each
March/April
N/A Palo Alto sent a utility announcement as an informational announcement on utility bills went out in December 2025. Effective FY23, the City’s Public Works Department shifted from the March/April time frame of this announcement, to December each year. (PA OP #13) The city distributes various flood
preparedness and safety documents, including FEMA NFIP materials for public/policyholders City of Palo Alto Year Round N/A Palo Alto distributed flood preparedness documents, including the emergency starters kit, during Earth Day Event on 4/19/26 and MSC Open House on 7/26/2025 and also makes informational materials available in our HQ lobby. (SC OP #14) Mails out a citywide newsletter for residents and businesses called “Inside Santa Clara” (Topics 1-9) City of Santa Clara
Each fall N/A Santa Clara: The latest Inside Santa Clara issue was sent out in the biannual newsletter, with the flood information provided in the Fall/Winter 2025 Edition 14 of 57

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Educate our community
on flood protection and preparedness measures Increase in ‘hits’ on Valley Water and communities Flood Protection Resources webpage These website projects are credited under Activity 350 – Flood Protection Information, element c). Flood protection website (WEB), not credited under Activity 330 Note: To receive any WEB credit, the community’s website must meet the following criteria: The community must check the website’s links at least monthly, and fix those that are no longer accurate. At least annually, the community must review the content to ensure that it is still current and pertinent (VW OP #15) Flood Ready webpage: Flood & Safety, Flood Protection Resources, includes floodplain and countywide mailers https://www.valleywater.org/bfloodready Valley Water Year Round All Santa Clara
County CRS Communities
Valley Water continues to maintain/update our Flood Ready landing page to ensure content is relevant and current and that there are no broken links. At the May 2025 CRS Users Group/PPI Committee Meetings, CRS communities were reminded to review/update their respective flood protection resources landing pages. At the 5/14/25 CRS Users Group/PPI Committee Meeting (agenda item 4), there was discussion regarding Valley Water’s webpage redesign, including updates to our Flood Ready landing page. Cupertino’s “Floodplain Management” webpage has a link that redirects to Valley Water’s Flood Ready landing page. Gilroy’s “Flood Management” and “Emergency Preparedness” web pages link to Valley Water’s Flood ready landing page. Los Altos’ “Floodplain Management Information” web page links to Valley Water’s Flood Ready web page. Morgan Hill’s “Floodplain Management” landing page redirects to Valley Water’s Flood Ready landing page. Mountain View’s “Flood Protection and Insurance Information” webpage links to Valley Water’s Flood Ready web page. Palo Alto’s “Flood Information and Winter Storm Preparedness” webpage redirects to Valley Water’s Flood Ready landing page. City of Santa Clara’s “Flood Protection Information” web page redirected to Valley Water’s Flood Ready page. All Santa Clara County communities flood protection resource landing pages redirect to Valley Water’s Flood Ready landing page. 15 of 57

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(ALL OP #16) All communities’ website flood
protection resources webpage includes language that contains the three additional PPI priority messages noted below: 7. Develop an emergency plan 8. Download disaster apps

9. Understand shallow flooding risks––don’t drive through standing water(Above-noted numbering are listed in order of the 2021 PPI).

All Santa Clara County Communities
Year Round N/A Valley Water’s flood protection resources landing page includes the top 6 CRS priority topic messages, as well as the 3 additional messages identified in the 2021 PPI (page 45). Reminders to verify that the required language/links were on all community's websites were discussed at both the 3/26/24 and 5/29/24 CRS Users Group/PPI Meetings. Cupertino’s “Floodplain Management” webpage has a link to Valley Water’s annual mailer which includes the CRS 9 topics. Gilroy’s “Emergency Preparedness”' webpage redirects to Valley Water’s Flood Ready landing page, ‘9 Essential Tips to Get Flood Ready.’ Our Emergency Preparedness page also includes topics 7, 8, and 9. Morgan Hill’s “Flood Information, Floodplain Management” webpage will include a link to the “2026 Flood Report” in August/September 2026. The “2026 Flood Report” will include the CRS 9 topics. Mountain View’s “Flood Protection and Insurance Information” webpage has a link to Valley Water’s annual mailer which includes the CRS 9 topics. Palo Alto’s utility insert includes all three additional PPI priority messages, and the Flood Information and Winter Storm Preparedness website has a link to the utility insert which shows the three additional PPI. City of Santa Clara’s “Flood Protection Information” web page includes resources for preparedness. (SCC OP #17) Hosts a “Storm and Flood Information and Resources” webpage available for all residents in the county, includes re-directing to www.floodsmart.gov https://www.sccgov.org/sites/opa/Pages/storm.aspx Santa Clara County Office of Public Affairs
Year Round N/A Santa Clara County: No update available - non-CRS participating community (SCC OP #18) Hosts a “Flood Safety Information” webpage, includes re-directing to www.valleywater.org/floodready https://cpd.sccgov.org/flood-safety-information Santa Clara County Consumer Protection Division
Year Round N/A Santa Clara County: No update available - non-CRS participating community (SCC OP #19) Hosts a “Be a Prepared Community Member” webpage that includes emergency preparedness information https://emergencymanagement.sccgov.org/be-prepa red-community-member Santa Clara County Office of Emergency Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community (SCC OP #20) Hosts a “People with Access and Functional Needs (AFN)” webpage https://emergencymanagement.sccgov.org/people-a ccess-and-functional-needs-afn Santa Clara County Office of Emergency Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community 16 of 57

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(CUP OP#21) Hosts a “Citizen Preparedness”
webpage that includes emergency preparedness information, includes re-directing to Valley Water’s www.valleywater.org/floodready webpage https://www.cupertino.org/residents/community-servi ces-programs/emergency-services/citizen-preparedn ess City of Cupertino Office of Emergency Services
Year Round N/A Cupertino has archived the “Citizen Preparedness” webpage and created a new “Floodplain Management” webpage: https://www.cupertino.gov/Your-City/Departments/Public-Works/Permitting-Development-Serv ices/Floodplain-Management (GIL OP #22) The city hosts an “Emergency Preparedness” webpage Emergency Preparedness | Gilroy, CA - Official Website (cityofgilroy.org) (listed in Appendix B) City of Gilroy Fire Department
Year Round N/A Gilroy continues to maintain an “Emergency Preparedness” webpage, including a link that redirects to Valley Water’s Flood Ready landing page, the National Weather Service webpage, Ready.gov, FloodSmart.gov, and the City’s Flood Management webpage. The Emergency Preparedness webpage is reviewed once a month and updated as needed. (LA OP #23) The city’s Public Works Department hosts a ‘Flood Zone Information’ webpage on its website (listed in Appendix B) https://www.losaltosca.gov/publicworks/page/flood-z one-information City of Los Altos Public Works Department
Year Round N/A Los Altos’ webpage is updated as needed. The webpage URL is:
https://www.losaltosca.gov/422/Floodplain-Management-Information (LAH OP #24) The town hosts a “Flood Information” webpage on the town’s website. This webpage includes information on the PPI nine topics, including a supporting message. The webpage redirects to the following key resource websites: www.valleywater.org/floodready, www.floodsmart.org, www.ready.gov, and www.weather.gov Town of Los Altos Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community. (LG OP #25) The town’s website encourages residents and businesses to purchase flood insurance and redirects visitors to www.floodsmart.gov Town of Los Gatos
Year Round N/A Town of Los Gatos: No update available - non-CRS participating community (MIL OP #26) The city’s’ website has a “Flood Information” webpage that contains information on several of the PPI message topics; the webpage also redirects to Valley Water, FEMA, NOAA, www.floodsmart.gov, www.Ready.gov, and USGS webpages The city’s website also has a “Important Flood Hazard Information” webpage that contains information on several of the PPI message topics; the webpage also redirects to Valley Water, FEMA, NOAA, www.floodsmart.gov (listed in Appendix B) https://www.ci.milpitas.ca.gov/milpitas/departments/e ngineering/flood-information/ City of Milpitas Engineering Department
Year Round N/A Milpitas: On-going.

Link: https://www.milpitas.gov/280/Flood-Information
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(MH OP #27) The city’s website has a “Flood
Information, Floodplain Management” webpage that contains city’s flooding information which redirects to their Floodplain Management page and includes a link to the city’s latest annual “Flood Report.” The webpage redirects Valley Water’s flood ready webpage and also contains FEMA flood information http://www.morgan-hill.ca.gov/747/Flood-Information Floodplain Management | City of Morgan Hill, CA - Official Website City of Morgan Hill Engineering Land Development
Year Round N/A Morgan Hill’s “Flood Information, Floodplain Management” webpage will include a link to the “2026 Flood Report” brochure which will be mailed out citywide in August/September 2026. (MH OP #28) The city’s website has an “Emergency Preparedness’ webpage (listed in Appendix B) http://www.morgan-hill.ca.gov/133/Emergency-Prepa redness
City of Morgan Hill Police Department
Year Round N/A Morgan Hill continues to maintain its “Emergency Preparedness” landing page.

The Emergency Preparedness landing page promotes “Do 1 Thing”, a 12-month program with a goal of assisting the community to be better prepared for emergencies and disasters. (MV OP #29) Hosts a “Flood Protection and Insurance Information” webpage on its website (listed in Appendix B) www.mountainview.gov/depts/pw/flood_protection.as p City of Mountain View Public Works Department
Year Round N/A City of Mountain View’s “Flood Protection and Insurance Information” web page includes resources for preparedness and links to Valley Water’s Floodplain Mailer. (PA OP #30) Hosts a “Floodplain Management” webpage (listed in Appendix B) https://www.cityofpaloalto.org/gov/depts/pwd/stormw ater/floodzones.asp City of Palo Alto Public Works Department
Year Round N/A Palo Alto continues to host the “Floodplain Management” webpage that has all relevant information regarding flood plain management topics.
(PA OP #31) Hosts a “Flood Safety Tips” webpage www.cityofpaloalto.org/storms; flood_safe_11-16.cdr (cityofpaloalto.org) City of Palo Alto Public Works Department
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm Preparedness Webpage” which has links to the “Flood Safety Tips” flier under ‘Before the Storm Additional Information.’ (PA OP #32) Hosts a ‘Creek Monitor’ webpage (listed in Appendix B) https://www.cityofpaloalto.org/gov/depts/pwd/creek_ monitor/default.asp City of Palo Alto Public Works Department
Year Round N/A Palo Alto continues to host the real time creek monitor webpage that warns residents of imminent danger of flooding.
(PA OP #33) Hosts a “Flood Information and Winter Storm Preparedness” web page which contains useful information for flood readiness (listed in Appendix B) https://www.cityofpaloalto.org/services/public_safety/ flood_information_winter_storms/default.asp City of Palo Alto Office of Emergency Services
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm preparedness” website has useful information on flood preparedness for before storm, during storm and after storm. (SJ OP #34) The city’s webpages includes a “Flood Hazard Zones” webpage which includes information of flood preparedness https://www.sanjoseca.gov/your-government/depart ments/public-works/development-services/floodplain -management City of San Jose
Public Works, Development Services
Year Round N/A San Jose: Website includes flood zone and flood smart information. Updated link:
https://www.sanjoseca.gov/your-government/departments-offices/public-works/development-s ervices/flood-hazard-zone (SC OP #35) The city’s “Flood Protection Information” webpage contains valuable information on flood related topics https://www.santaclaraca.gov/our-city/departments-g -z/public-works/engineering/design-engineering/flood-protection (also listed in Appendix B) City of Santa Clara
Year Round N/A Santa Clara: Website is updated and maintains flood topic information (SAR OP #36) The city’s website encourages residents/businesses to purchase flood insurance and redirects visitors to www.floodsmart.gov City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community 18 of 57

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(SAR OP #37) The city has a “Staying Safe, Winter
Storms” webpage. They have also linked the city’s
Winter Storms webpage to Valley Water’s Flood Ready webpage https://www.saratoga.ca.us/218/Winter-Storms City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community (SUN OP #38) The city has a “Flood Protection”
webpage Sunnyvale, CA - Flood Protection (listed in Appendix B) City of Sunnyvale
Year Round N/A Sunnyvale: The City continues to maintain its flood protection website.

Topics 1-9 and supporting messages
Flood Awareness Media Campaign, including social media
Educate our community on flood protection and preparedness measures (VW OP #39) Conducts a flood awareness media campaign, reaching the community at large, including our multilingual community. Many of the Santa Clara County CRS Communities recognize Valley Water’s Flood Awareness Campaign and link it on their community’s flood information web page and redirect to Valley Water’s Flood Ready webpage (Topics 1-9) Campaign features social media videos and postings on various platforms (i.e., Facebook, Twitter, Instagram, Nextdoor, etc.), digital banners, newspaper advertorials, radio ads, billboards, utility bill inserts for communities to use, communities redirect to ValleyWater.org/FloodReady and television/mobile ads targeting residents who live in flood-prone areas and multilingual ethnic communities Valley Water Communications
Annually, for the duration of the rainy season, typically from November to April All Santa Clara County CRS Communities
Valley Water's FY26 Flood Awareness Campaign centered around the theme, "You Live in a Flood Zone: Beware. Be Ready. Be Flood Safe." The outreach utilized digital geo-targeting technologies to effectively reach businesses and residents within the flood zone. The primary goals of the campaign were to raise awareness about flood risks, encourage residents to sign up for emergency alerts, and inform them on how to obtain sandbags. Additionally, the campaign highlighted our Surface Water Data Portal, where residents can access the latest information regarding local creek and reservoir levels. To enhance Valley Water’s community outreach efforts, an educational paid advertising campaign was implemented. Polling results from the previous winter campaign informed this advertising initiative, allowing us to better understand our target audiences and their levels of awareness. The Flood Awareness Campaign ran for six months, from October 2025 to February 2026, at a total cost of $380,00. This campaign combined outdoor and digital geo-targeted advertising, supplemented by three direct multilingual mailings sent to approximately 48,154 homes and businesses located in or near high-risk flood areas, as designated by the FEMA Special Flood Hazard Area (SFHA). See Attachment 3 of the FY26 Annual Evaluation Report for flood awareness campaign and post campaign survey details. Los Altos included an insert provided by Valley Water to all residents and businesses via a refuse collection bill insert in November 2022 (non-residential) and January 2023 (residential). Morgan Hill’s flood preparedness outreach efforts for FY26 are listed below: ● August 5, 2025 - Hosted ‘National Night Out.’ Flood preparedness information (floodsafety brochures and red ‘Get Flood Ready’ tote bags with emergency supply list), andemergency first aid kits were distributed to the public.● September 3, 2025 - Proclaimed September 2025 as National Preparedness Month.

All Santa Clara County communities support and promote Valley Water’s outreach projects. 19 of 57

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(VW OP #40) As part of the flood awareness campaign, a ‘Get Flood Ready, Social Media and Web Resources Guide’ is provided to all cities/county in Santa Clara County for their use as part of their outreach efforts Valley Water Upon the
completion of the annual FPM
All Santa Clara County CRS Communities
In November 2025, Valley Water released the 'Be Flood Safe' Social Media Toolkit for the 2025-2026 Flood Awareness Outreach Partner. This toolkit was made available for download to all partnering agencies, including CRS communities. It featured digital and social media banners and animations highlighting key calls to action: know your risk, sign up for emergency alerts, and find sandbags. Additionally, the toolkit included multilingual graphics showcasing essential tips and provided an option to request co-branded bill inserts and postcards. See Attachment 3 of the FY26 Annual Evaluation Report for flood awareness campaign and post campaign survey details. Los Altos has included links to the flood awareness campaign web resources in electronic newsletters during the 2022/2023 flood season and on the city’s website.

Morgan Hill’s Public Information utilizes Valley Water’s Get Flood Ready social media and resources in the City's social media, City website, and City newsletters as they deem applicable on any given period. Mountain View’s “Flood Protection and Insurance Information” webpage has links to Valley Water’s Get Flood Ready webpage. Palo Alto has Valley Water’s Flood Awareness Campaign linked on the City’s Flood Information and Winter Storm Preparedness website. Santa Clara has Valley Water’s Flood Awareness Campaign linked on the City’s Public Works, Engineering, Flood Protection Information landing page on their website.

All Santa Clara County communities flood protection resource landing pages redirect to Valley Water’s Flood Ready landing page. (SCC OP #41) Shares Valley Water’s digital social media resource links during the flood season. The “Floods Follow Fires. Are you Ready?” and “Got Sandbags” messages redirect to Valley Water’s website. Messages are used on social media, short form newsletter, short form email, web, and Nextdoor
Santa Clara County Office of Emergency Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community (CUP OP #42) Recognizes the robust social media campaign led by Valley Water and has linked the city’s main flood preparation webpage to Valley Water’s Flood Ready webpage City of Cupertino Year Round N/A Cupertino continues to maintain the “Floodplain Management” webpage, including a link that redirects to Valley Water’s Flood Ready webpage.
(GIL OP #43) The city recognizes Valley Water’s Flood Awareness Campaign and has linked the city’s main flood webpage to Valley Water’s Flood Ready webpage City of Gilroy Year Round N/A Gilroy: The “Emergency Preparedness” and Public Works “Flood Management” webpage both link to Valley Water’s Flood Ready webpage.
(LAH OP #44) The town recognizes Valley Water’s Flood Awareness Campaign and has linked the town’s main flood webpage to Valley Water’s Flood Ready webpage Town of Los Altos Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community (LG OP #45) Recognizes Valley Water’s Flood Awareness Campaign and has linked the Town’s main flood webpage to Valley Water’s Flood Ready webpage Town of Los Gatos
Year Round N/A Town of Los Gatos: No update available - non-CRS participating community 20 of 57

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(MV OP #46) The city does a social media notification about storm preparation for winter storms ahead of time. The notification directs residents to their “Flood Protection and Insurance Information” webpage. The city has also linked the city’s webpage to Valley Water’s Flood Ready webpage City of Mountain View
Year Round N/A Mountain View shared several social media posts before, during and after the major rain events during the winter. Posts included information on preparation, forecasts for rain events and real time updates on current flooding. (SC FRP #47) City publishes social media posts, on Facebook, Twitter, and other platforms, focused on safety. The city has prepared a pre-flood plan (FRP) for public information projects that will be implemented before, during, and after a storm/flood, as well as identifying who is responsible for posting these messages, what type of events they apply to, what social media platforms to post to and how often City of Santa Clara Office of Emergency Services
During the storm season
N/A Santa Clara: Information was posted on social media for flood awareness week led by City Streets Division.
(SJ OP #48) Recognizes Valley Water’s Flood Awareness Campaign and has linked the city’s main flood webpage to Valley Water’s Flood Ready webpage. Keeps Valley Water’s floodplain mailer static location at City Hall for residents to pick-up and is also distributed at various events throughout the year City of San Jose Year Round N/A San Jose places Valley Water’s FPM at City Hall and their website redirects to Valley Water’s Flood Ready webpage. The City recognizes and supports Valley Water’s Flood Awareness Campaign. (SAR OP #49) Recognizes Valley Water’s Flood Awareness Campaign and has linked the city’s main flood webpage to Valley Water’s Flood Ready webpage City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community (SAR OP #50) The city does a social media
notification about storm preparation for winter storms ahead of time City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community (SUN OP #51) The city actively posts flood safety and preparedness messaging through social media platforms (i.e., Facebook and Twitter) City of Sunnyvale Environmental Services
During the rainy season (October – March)
N/A Sunnyvale: City staff posted information to Facebook regarding keeping the storm drain clear to prevent clogging.
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Topics 1-9 and supporting messages
Community Events – Distribute flood preparedness materials to the community Educate our community on flood protection and preparedness measures Increase in ‘hits’ on Valley Water and cities Flood Protection Resources pages and improve Valley Water’s Flood Campaign results Residents less stress during emergencies and better prepared before a flood event (VW OP #52) Copies of Valley Water’s multilanguage floodplain mailer is made available to all Santa Clara County CRS Communities to disseminate at various events, including keeping the mailer static in lobby areas for visitors to pick-up. Valley Water attends various communities’ events/fairs throughout the county and disseminates flood readiness materials, including various FEMA flood-related publications and Valley Water flood ready materials (Topics 1– 9) Valley Water Annually,
September - May
All Santa Clara County CRS Communities
The below table reflects the quantities requested/sent by/to the agencies. Copies of Valley Water’s FPM were delivered in early January 2026. Community Floodplain Mailer City of Cambell 25 City of Cupertino 50
City of Gilroy 25
City of Los Altos 50
Town of Los Altos Hills 25
Town of Los Gatos 25
City of Milpitas 50 City of Monte Sereno 25 City of Morgan Hill 150 City of Mountain View 25 City of Palo Alto 100 City of San Jose 50 City of Santa Clara 25 County of Santa Clara 25 City of Saratoga 25 City of Sunnyvale 25 Valley Water CRS Program 150 The FPM is posted on our website https://online.flipbuilder.com/tkap/fbzo/ Cupertino distributes copies of Valley Water’s Floodplain Mailer at various fairs/events and provides additional copies for the public on display at City Hall. Los Altos distributes copies of the Valley Water’s Floodplain Mailer and postcards at City Hall and Community Center buildings. Mountain View distributes copies of Valley Water’s Floodplain Mailer and postcards at City Hall and during tabling events such as Earth Day. Palo Alto distributes Valley Water’s multi-language floodplain mailer during fairs during Earth Day event and Palo Alto’s Open House every year. Santa Clara: Fliers and additional information are currently at city hall and public library.

All Santa Clara County communities support and promote Valley Water’s outreach projects. (CUP OP #53) Distributes flood readiness outreach materials at various events/ facilities City of Cupertino Year Round,
as needed
N/A Cupertino distributes copies of Valley Water’s Floodplain Mailer and other promotional items provided by Valley Water at various fairs/events and provides additional copies of the mailer for the public on display at City Hall. (GIL OP #54) Participates in two fair/events: Gilroy Garlic Festival (GF) and city’s Public Works Week Community Open House (PWWCOH)
City of Gilroy End of July
(GF) Typically, in May (PWWCOH)
N/A Gilroy: There was no Garlic Festival (due to the shooting at this festival in July 2019, the City has postponed this event indefinitely), so no materials were distributed at this event. However, on August, 2025, the City hosted National Night Out where flood readiness materials were distributed. Materials were also distributed during the PWWCOH on May 20, 2026. (LAH OP #55) Hosts two events - Earth Day (ED)
and the Town Picnic (TP)
Town of Los Altos Hills
Annually, Spring (ED) and late Summer (TP)
N/A Town of Los Altos Hills: No update available - non-CRS participating community 22 of 57

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(MIL OP #56) Distributes FEMA flood-related publications at various events City of Milpitas Year Round N/A Milpitas: Ongoing. Distributed flood ready kits and informational publications on Earth Day event on April 18, 2026, National River Cleanup Day event on May 16, 2026, and the City Farmer's Market on June 21, 2026. (MV OP #57) The city participates Mountain View Art
& Wine Festival (MVA&WF) and Thursday Night Live
(TNL) and distributes flood preparedness information
City of Mountain View
Each September (MVA&WF) Months of June/July (TNL)
Valley Water Mountain View attends various events such as Earth Day and Public Works Week and distributes flood readiness fliers and handouts during these events. (PA OP #58) Staff hosts a flood readiness table at
city’s annual Earth Day (ED) event and at the city Municipal Corporation Open House (MCOH). Upon request, the city also participates in other fairs and promotes flood readiness, including Creekwise mailer/brochure City of Palo Alto Each April
(ED) and July (MCOH)
Can vary depending on requests made to City to support fairs Palo Alto hosted a flood readiness table at the Earth Day Event on 4/19/26 and hosted a table at the City Municipal Corporation Open House on 7/26/25(FY26). (SJ OP #59) Staff hosts and participates in the ‘Building Permits and Home Safety Open House.’ The city’s also hosts ‘Pumpkins in the Park’ event which Valley Water staff participates in and promotes flood preparedness City of San Jose Each May and
October
Valley Water San Jose hosts the annual Building and Home Safety Open House. This year’s open house was held on 5/22/25. The City also hosted “Pumpkins in the Park” on 10/12/24. Valley Water hosted an information booth and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual floodplain mailer. (SC OP #60) City hosts a flood readiness table at the Art & Wine Festival. Valley Water also sponsors a table at the festival promoting flood preparedness and distributes various flood readiness materials to the community City of Santa Clara
Each September
N/A Santa Clara: Flood readiness table was set-up at Arts & Wine Festival September 2025.

Flood promotional packets and fliers provided by Valley Water were distributed to visitors.

Less damage due to the
floods; improve sandbag distribution Fewer accidents and rescues (SUN OP #61) City has permanent “Road May Flood” street signs in areas of the City prone to flooding and promotes the “Flood Zone Look Up” featured on the city’s website City of Sunnyvale
Year Round N/A Sunnyvale: Ongoing. City staff still promote the use of the “Flood Zone Lookup.” Increase in inquiries on retrofitting measures.

Decrease the number of repairs and elevations without permits. Increase number of repairs with permits Ensure people who are interested in protecting their property from flooding are getting the help they need Keep families safe (CUP OP #62) The city offers Flood Protection Assistance, Property Protection Advice. Staff provides in-person flood risk consultation at the front counter and/or site visits when requested
City of Cupertino Year Round N/A Cupertino: Ongoing. The City maintains a log of FEMA-related requests. (MIL OP # 63) The city offers Flood Protection Assistance, Property Protection Advice and provides in-person flood risk consultation at the front counter City of Milpitas Year Round N/A Milpitas: Ongoing. City maintains logs of FEMA-related requests. 23 of 57

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(SC OP #64) The city offers Flood Protection Assistance, Property Protection Advice City of Santa Clara
Year Round N/A Santa Clara: On-going per requests to the city Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Cleaner streams and fewer dumping violations Fewer debris blockages during high-flow events Drainage inspectors report fewer calls and a decrease in the amount of trash removed (VW OP #65) “Do Not Dump”/illegal dumping message is sent each year to all Santa Clara County residents in Valley Water’s CWM and FPM Valley Water Communications
Each late October or November (CWM) Each November/ December (FPM) All Santa Clara County CRS Communities
Valley Water’s FY26 FPM included the 'Do Not Dump/Illegal to Dump' (Topic 7 - Keep creeks clean and flowing, page 5) messaging. Additionally, Valley Water’s website ‘Get Flood Ready Essential Tips’ landing page contains ‘Keep debris and trash out of our streams,’ and the, dump, or drain anything in creeks’ under the ‘Flood Safety Advice: Before a Flood’ section., and our ‘Report Creek Blockages and local street flooding’ promotes the do not dump/illegal dumping message. https://www.valleywater.org/flooding-safety/flood-ready https://www.valleywater.org/flooding-safety/flood-ready/flood-safety-advice https://www.valleywater.org/flooding-safety/flood-ready/report-creek-blockages-local-flooding Valley Water hosted Coastal Cleanup Day (CCD) in September 2025 and National River Cleanup Day (NRCD) in May 2026 National River Cleanup Day. Reports are available here https://cleanacreek.org/past-results-2/ Several Santa Clara communities participate in these clean-up events. Cupertino’s “Floodplain Management” webpage has a link to Valley Water’s Floodplain Mailer. The City also includes the “Do Not Dump” messaging in The Cupertino Scene’s annual flood preparedness article. Morgan Hill includes this message in their annual Flood Report. The 2026 Flood Report will be posted on the City’s “Floodplain Management” landing page in August/September 2026.

Mountain View’s “Flood Protection and Insurance Information” webpage has a link to Valley Water’s Floodplain Mailer and notes who to call in the city to report illegal dumping.

Palo Alto has Valley Water’s CWM and FPM linked on the City’s Flood Information and Winter Storm Preparedness website. All Santa Clara County communities support and promote Valley Water’s outreach projects. (VW OP #66) “Do Not Dump” signs placed by waterways/channels Valley Water O&M
Year Round N/A Valley Water’s Operations & Maintenance continues its practice of placing ‘Do Not Dump’ signs on waterways/ channels. All Santa Clara County communities support and promote Valley Water’s outreach projects. (VW OP #67) Lists Pollution Hotline number in all Project Notices Valley Water Communications
Year Round N/A Valley Water’s website includes the pollution hotline number:
https://www.valleywater.org/flooding-safety/flood-ready https://www.valleywater.org/flooding-safety/flood-ready/report-creek-blockages-local-flooding All Santa Clara County communities support and promote Valley Water’s outreach projects. 24 of 57

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(SCC OP #68) Storm Drain Stenciling/Medallion Program
Santa Clara County
Year Round All Santa Clara
County CRS Communities
Mountain View installs Stenciling/Medallion on all catch basins and inlets in the public right of way. Palo Alto installs Storm Drain Stenciling/Medallion on all public right of way catch basin and inlets. City of Santa Clara: Medallion installed on public catch basins/inlets. Santa Clara County: No update available - non-CRS participating community. (SUN OP #69) The city’s “Horizon” newsletter, includes Do Not Dump messaging City of Sunnyvale
Annually, fall N/A Sunnyvale: The City still produces the Horizon newsletter and includes a “Do Not Dump” message. It was published in fall 2025.
(ALL OP #70) Developments that are modifying or constructing new catch basins/storm drains/inlets are required, per the below-noted permits, to stencil the “No Dumping! Flows to Bay.” In addition, some of these cities require all bid documents for capital projects which are modifying or constructing new catch basins, and require the contractors to install the same stencil. The program is also highlighted on cities’ websites. ▪ South County municipalities are subject to the statewide “Phase II” NPDES Permit ▪ North County municipalities are subject to the
SF Bay Municipal Regional Stormwater NPDES
Permit
All Year Round N/A Valley Water mark’s each inlet with a “No Dumping! Flows to Bay” message on Valley Water properties. Cupertino requires all storm drain inlets to include a medallion with “NO DUMPING - FLOWS TO CREEK/BAY” for development projects. Gilroy requires all new storm inlets and catch basins to include a stencil or medallion with no dumping, flows to creek/waterway language for development projects.

Morgan Hill requires all storm drain inlets and catch basins within the project area of development applications to be stenciled with prohibitive language (such as: “NO DUMPING – DRAINS TO CREEK”) and/or graphical icons to discourage illegal dumping.Mountain View requires all storm drain inlets to include a medallion with “NO DUMPING - FLOWS TO CREEK/BAY” for development projects. Palo Alto requires all storm drain inlets to include a medallion with “NO DUMPING-FLOWS TO CREEK/BAY” for development projects. City of Santa Clara provides and installs “No Dumping Flows to Bay” medallions near each catch basin for any new storm drain inlets constructed as part of a project per the City specifications. (CUP OP #71) The city’s annual flood notice in the local newsletter, ‘The Cupertino Scene,’ contains dumping is illegal messaging and how to report City of Cupertino Annually,
October -November
N/A Cupertino includes the “Do Not Dump” messaging in The Cupertino Scene’s annual flood preparedness article.
(CUP OP #72) Participates in clean-up events: the annual National River Clean-up Day (NRCD) and Coastal Clean-Up Day (CCD). They coordinate with Valley Water on both these clean-up efforts. The city also participates in Valley Water’s Adopt-a-Creek Program City of Cupertino Each May
(NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Cupertino participated in Coastal Clean-Up Day on 9/20/25 and National River Clean-Up Day on 5/16/26. The City no longer participates in Valley Water’s Adopt-a-Creek Program. (LAH OP #73) The town participates in annual
clean-up events: National River Clean-up Day (each May) and Coastal Clean-up Day (each September) and coordinates volunteers. They coordinate with Valley Water on both these clean-up efforts. The town also participates in Valley Water’s Adopt-a-Creek Program Town of Los Altos Hills
Each May (NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Town of Los Altos Hills: No update available - non-CRS participating community. (MIL OP #74) “Flood Public Advisory” brochure contains dumping is illegal messaging and how to report City of Milpitas Annually from
December to January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2026, and will be sent out within the fiscal year going forward. This was sent out in four languages (English, Vietnamese, Spanish, and Chinese).
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(MIL OP #75) Participates in annual clean-up events: National River Clean-up Day (NRCD) and Coastal Clean-Up Day (CCD). They coordinate with Valley Water on both these clean-up efforts. The city also participates in Valley Water’s Adopt-a-Creek Program City of Milpitas Each May
(NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Milpitas: CCD was held on September 20, 2025. NRCD was held on May 16, 2026. (MH OP #76) “Flood Report” contains message on keeping debris and trash out of streams – Do Not Dump messaging City of Morgan Hill
Annually,
close to or during the start of the rainy season
N/A Morgan Hill’s “2026 Flood Report” brochure will contain Do Not Dump messaging. (PA OP #77) “Are You Ready for Winter Storms?” utilities insert contains the Do Not Dump and report illegal dumping messages City of Palo Alto Each fall N/A Palo Alto includes Do Not Dump and Report Illegal Messages on City’s utility insert that was sent out in September 2025.
(PA OP #78) Utility bill insert includes a ‘Utility Announcement on Flood Safety Tips,’ including Protect natural floodplains - keep rain gutters and drainage channels free of debris City of Palo Alto Annually,
March-April
N/A Palo Alto includes Protect Natural Floodplains-keep rain gutters and creeks free of debris messages on flood safety tips sent as Utility Announcement and the flier sent as an attachment on utility bills every year. (PA OP #79) Participates in annual clean-up events: National River Clean-up Day (NRCD) and Coastal Clean-Up Day (CCD). They coordinate with Valley Water on both these clean-up efforts. Additionally, the city participates in Valley Water’s Adopt-a-Creek Program City of Palo Alto Each May
(NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Palo Alto participates every year during National River Clean-up Day on Matadero and Adobe Creek. Palo Alto also participates in the multi-jurisdictional effort on creek clean-up of San Francisquito Creek. (PA OP #80) Clean-ups of trash booms located in Matadero Creek and Adobe Creek are done annually on an as-needed basis. The city also assesses its hot spots and cleans up the local drainage system on an ongoing basis and part of its operations and maintenance City of Palo Alto Annually,
as needed
N/A Palo Alto City staff continue clean-ups of trash booms on Matadero Creek and Adobe Creek, assess hot spots and clean ups on an ongoing basis on the entire City’s storm drain network system. (SUN OP #81) “Horizon” newsletter includes a “Know How to Be FloodSafe” article that promotes the Do Not Dump message City of Sunnyvale
Each October, Fall Edition
N/A Sunnyvale: The City still includes a “flood Safe” message in the fall Horizon. It was published in fall 2025.
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Residents and Businesses in the Special Flood Hazard Area (SFHA) - Low Lying Areas, Along Rivers and Creeks - Coastal Communities at Risk for Sea Level Rise/Tsunamis - Repetitive Loss (RL) Areas Topic 1: Know your flood hazard Message 1A - Know your flood risk Message 1B - Contact your floodplain manager to find out if your property is in a floodplain Message 1C - Check if your home or business is in a Special Flood Hazard Area Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Topic 3: Protect people from the flood hazard Message 3A - Put your 3-day emergency kit together Message 3B - Follow evacuation orders Message 3C – Learn the best route to high ground Topic 4: Protect your property from the flood hazard Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home Message 4C - Sandbags can offer protection against a foot or less of floodwater Message 4E - Get sandbags before a flood Topic 5: Build responsibility Message 5A - Build responsibly in floodplains Message 5B - Comply with development requirements Message 5C - Check with your local floodplain manager before you build Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan Message 7A: Develop an emergency plan Topic 8: Download disaster Apps Message 8A - Download disaster emergency apps Topic 9: Understand shallow flooding risks – don’t drive through standing water Message 9A - Understand shallow flooding risks - don’t drive through standing water FEMA’s message: “Turn Around Don't Drown®.” Residents/businesses in the SFHA are aware they’re in the SFHA and prepare before floods Increase in number of flood insurance policies in the SFHAs and RLAs in the county in general Prospective buyers understand flood risks Increase number of elevation certificates on file, and structures repaired with permits; decrease the number of repetitive loss increase homes Increase in the number of flood insurance policies with contents coverage (VW OP #82) Multi-language floodplain mailer (FPM) to all residents and businesses within the SFHA in Santa Clara County (Topics 1– 9) Valley Water Each
November/De cember
All Valley Water's Annual Floodplain Mailer (FPM) was distributed in December 2024. This multi-language mailer, available in English, Spanish, Chinese, and Vietnamese, is titled "You Live in a Flood Zone: Beware. Be Ready. Be Flood Safe." Link to Floodplain Mailer The FPM included QR codes, a magnet featuring essential flood safety websites, a detachable emergency phone list, and a centerfold that highlighted our Surface Water Data Portal. One of the QR codes directs residents to a site where they can access the latest information about local creek and reservoir water levels: https://alert.valleywater.org/?p=map. Hard copies of the FPM’s (quantities noted below, as requested by the communities), postcards (in November 2024) and trifolds (in mid-January 2025) were also mailed to each city/County in and the FPM was mailed in early January 2025 for their use, including posting in their lobby or designated area(s) Community FPM Postcard / Trifold City of Campbell 25 25/25 City of Cupertino 50 50/20 City of Gilory 25 25/25
City of Los Altos 50 100 / 20 Town of Los Altos Hills 25 150 /20 Town of Los Gatos 25 25/20 City of Milpitas 50 25/20 City of Monte Sereno 25 25/25 City of Morgan Hill 150 50/50 City of Mountain View 25 25/20 City of Palo Alto 100 25/20 City of San Jose 50 25/25 City of Santa Clara 25 25/25 County of Santa Clara 25 25/25 City of Saratoga 25 25/25 City of Sunnyvale 25 25/20 VW CRS Program 150 300/50 The FPM, postcards, and trifolds are all posted on Valley Water’s website ‘Flood Ready’ landing page: https://www.valleywater.org/flooding-safety/flood-ready Valley Water’s FPM was distributed throughout the county at various events during the flood season, and we kept copies in our HQ lobby area. The City of Los Altos posted Valley Water’s FPM on our flood protection website and we kept copies in the city hall lobby. The City of Cupertino posted Valley Water’s FPM on our flood protection website and we kept copies in the City Hall lobby. All Santa Clara County communities support and promote Valley Water’s outreach projects. (CUP OP #83) Flood notice in the local newsletter, The Cupertino Scene, which reaches residents and businesses in the SFHA (Topics 1-9) City of Cupertino Each October
or November issue
N/A Cupertino published the annual flood preparation article in the Fall 2025 edition of “The Cupertino Scene” (Aug-Nov).
(LA OP #84) Letter, along with a “Are You Prepared for a Flood in Your Neighborhood?” brochure to property owners in the SFHA (Topics 1-8) City of Los Altos Annually,
each fall
N/A Los Altos mailed letters to all SFHA property owners in October 2025. (LAH OP #85) The town’s “Our Town” quarterly newsletter includes information on flood preparedness. The newsletter is mailed out town-wide and is also available online on the town’s website (Topics TBD during cycle visit) Town of Los Altos Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community. 27 of 57

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(MIL OP #86) “Flood Public Advisory” brochure to residents and businesses within SFHA (Topics 1-6) City of Milpitas Each
December or January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2026, and will be sent out within the fiscal year going forward. This was sent out in four languages (English, Vietnamese, Spanish, and Chinese).
(MH OP #87) Sends a citywide “Flood Report” brochure, including to those in the SFHA (Topics 1-9) City of Morgan Hill
Annually, close to or during the start of the rainy season N/A Morgan Hill’s “2026 Flood Report” brochure will be mailed out citywide in August/September 2026.
(MV OP #88) Sends “The View” citywide newsletter, Winter version, includes information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) City of Mountain View
Fall newsletter edition
N/A Mountain View sent out “The View” for Fall/Winter 2025 with information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) (MV OP #89) Mails a utility bill insert to all resident and businesses that contains information on flood risk, flood safety, and the importance of buying flood insurance (Topics 9) City of Mountain View
Between July - September
N/A Mountain View sent out Valley Water’s Get Flood Ready flier as a utility billing insert to every City utility customer in November and December 2025.
(PA OP #90) Sends the “Are You Ready for Winter Storms?’ flier (aka utilities mailer) to all residents and businesses in the city, including to those in the SFHA, along with their utility bills (Topics 1-9) City of Palo Alto Each fall N/A Palo Alto sent “Are you Ready for Winter Storms?” flier as utility inserts was sent out in September 2025.
(PA OP #91) Sends out utility announcement, “Anytime it can rain, it can flood. Don’t get caught off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic) City of Palo Alto Each
March/April
N/A Palo Alto sent flood safety tips as a utility announcement in December 2025. (SC OP #92) Mails out a citywide, including all addresses in the SFHA, newsletter for residents and businesses called “Inside Santa Clara” (Topics 1-9) City of Santa Clara
Each fall N/A Flood information was included in the biannual Inside Santa Clara newsletter, in the Fall/Winter 2025 Edition.
(SUN OP #93) Sends two (2) mailers and one (1) “Horizon” newsletter article “Know How to Be Flood Safe” that promotes flood safety and flood preparedness messaging targeted to all residents and businesses within the SFHA (Topics 2 and 4) City of Sunnyvale
Each fall around October
N/A Sunnyvale: The City still sends out mailers to targeted residents and a flood safe newsletter article. The mailers were sent Decemberr (realtor) & November/December (Utility inserts) 2025.. (SUN OP #94) Sends mailer to all those in the SFHA (Topics 1-4, and 7) City of Sunnyvale
Each October N/A Sunnyvale: The City still sends out these mailers. The mailers were sent December 2025.

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(SJ OP #99) Sends letters to the properties in the
city’s mapped repetitive loss areas
City of San Jose Annually,
each typically
between
September -
December
N/A San Jose sent letters to general repetitive loss property areas in March 2025.

Messengers to Other Target Audiences (Organizations & Businesses Serving the Community) Topic 1: Know your flood hazard Message 1A - Know your flood risk Message 1B - Contact your floodplain manager to find out if your property is in a floodplain Message 1C - Check if your home or business is in a Special Flood Hazard Area Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Topic 3: Protect people from the flood hazard Message 3A - Put your 3-day emergency kit together Message 3B - Follow evacuation orders Message 3C – Learn the best route to high ground Topic 4: Protect your property from the flood hazard Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home Message 4C - Sandbags can offer protection against a foot or less of floodwater Message 4E - Get sandbags before a flood Topic 5: Build responsibility Message 5A - Build responsibly in floodplains Message 5B - Comply with development requirements Message 5C - Check with your local floodplain manager before you build Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan Message 7A: Develop an emergency plan Topic 8: Download disaster Apps Message 8A - Download disaster emergency apps Topic 9: Understand shallow flooding risks – don’t drive through standing water Message 9A - Understand shallow flooding risks - don’t drive through standing water FEMA’s message: “Turn Around Don't Drown®.” Educate our community on flood protection and preparedness measures by working and coordinating with groups who serve as messengers, to people who are at risk of flooding, as they provide their respective business service (VW OP #100) Administers a “Let’s Talk Water” Speakers Bureau Program that customizes presentations to update groups on specific issues, provide updates on Valley Water projects, including flood protection projects and to educate residents on existing flood risks as well as provide resources and tips to be flood ready. https://www.valleywater.org/learning-center/lets-talkwater-speakers-bureau Valley Water Communications Unit
On a project-specifi c basis or as requested
Could vary from year-to-year Kiwanis Rotary Clubs Homeowners and Neighborhood Associations Forum Groups Association of Realtors In FY26 (from July 2025 through June 2026), Valley Water's ‘Managing our Precious Resource Speakers Bureau Program’ reached the 11 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’ information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in creeks, and flood preparedness collateral available for all in-person events. Valley Water’s Speakers Bureau Program can customize presentations to update community groups on water-specific issues and provide updates on projects in their area. The FY26 presentations that included flood preparedness information are listed below.

1. July 28, 2025 – Cory Neighborhood Association, San Jose 2. August 12, 2025 – Los Altos Kiwanis Club 3. September 4, 2025 – West San Jose Kiwanis Club 4. January 28, 2026 – The Forum, Palo Alto 5. February 27, 2026 – Valley Water’s Water Works Program (via Zoom) 6. April 2, 2026 – Valley Water’s 101 Academy

7. April 9, 2026 – Santa Teresa Catholic Church, San Jose

8. June 4, 2026 – Coin Laundry Association9. June 8, 2026 – LAFCO (AM presentation), Sunnyvale10. June 8, 2026 – LAFCO (PM presentation), Morgan Hill 11. June 9, 2026 – LAFCO (PM presentation), San Jose 29 of 57

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(VW OP #101) Participates in booth duty support at various events and fairs throughout the county, including Valley Water Capital project meetings or other events, as requested by various organizations Valley Water Office of Government Relations
Annually. During the flood season (starting in September – May) All Santa Clara County CRS Communities
Valley Water staff made a concerted effort to actively participate in community events, including community festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood zones. In FY26 (from September 2025 – May 2026), Valley Water and the communities’ staff hosted 29 booths and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual FPM. Those events are listed below:

1. July 4, 2025 – San Jose Council District 8 Fourth of July Fireworks, San Jose

2. July 5, 2025 – Morgan Hill Chamber Night Music Series, Morgan Hill

3. July 16–17, 2025 – Mountain View Technology Showcase, Mountain View

4. July 24, 2025 – Happy Hollow Season of the Senior Safari, San Jose

5. August 2, 2025 – Asian Americans for Community Involvement Back-to-School Health Fair, San Jose

6. August 5, 2025 – San Martins Lions Club National Night Out, San Martin

7. August 5, 2025 – Morgan Hill National Night Out, Morgan Hill8. August 15, 2025 – Morgan Hill Chamber Friday Night Music, Morgan Hill

9. August 16, 2025 – Cupertino Chamber Night Market, Cupertino

10. August 21, 2025 – San Jose Chamber BBQ, San Jose

11. August 28, 2025 – Happy Hollow Season of the Senior Safari, San Jose

12. August 30, 2025 – Santos Family Car Show, Alviso

13. August 30–31, 2025 – Silicon Valley Pride Parade and Festival, San Jose

14. September 6, 2025 – Capitol Park Goss Neighborhood Association National Night Out, San Jose15. September 6–7, 2025 – Mountain View Art and Wine Festival Booth, Mountain View

16. September 13, 2025 – Rotary Club of Cupertino Silicon Valley Fall Festival, Cupertino

17. September 21–23, 2025 – WateReuse California Conference, San Diego18. September 26, 2025 – Assemblymember Ahrens’ Inaugural Fall Harvest BBQ, SantaClara19. September 27, 2025 – Vovinam Viet Vo Dao 34th Annual Moon Festival, San Jose

20. September 28, 2025 – Stevens Creek Trail (FoSCT) Trailblazer Race, Mountain View

21. October 11, 2025 – Martial Cottle Park’s Fall Festival 2025, San Jose

22. October 11, 2025 – Guadalupe River Park Conservancy Pumpkins in the Park, San Jose23. October 11, 2025 – Cupertino Chamber Diwali Festival, Cupertino

24. October 18, 2025 – Valley Health Foundation Women's Leadership and Policy Summit, San Jose25. October 25, 2025 – District 8 Fall Family Festival, San Jose

26. October 25, 2025 – Senator Cortese’s 3rd Annual Picnic by the Lake, San Jose

27. November 12–15, 2025 – Cal-IPC Symposium, Ventura

28. December 6, 2025 – Santa Visits Alviso Foundation Drive, Alviso29. February 13, 2026 – ASCE SJ Younger Member High School Day, San Jose

30. February 13, 2026 – City of San Jose D1 and D10 w/ NAACP, San Jose

31. March 28, 2026 – CEEF/CUSD Run for Great Schools 5K and Fun Run, Cupertino

32. March 28, 2026 – CERT 5K Family Fun Run (D10), San Jose

33. April 18, 2026 – City of Milpitas Earth Day, Milpitas

34. April 25, 2026 – Acterra Love Our Earth Festival / WaterPaloooza, Palo Alto

35. April 25, 2026 – Morgan Hill Community Earth Day Festival, Morgan Hill

36. May 9, 2026 – Berryessa Art & Wine Festival, San Jose

37. May 23–24, 2026 – Morgan Hill Mushroom Mardi Gras, Morgan Hill

38. June 6–7, 2026 – 50th Annual Sunnyvale Wine & Art Festival, Sunnyvale

39. June 12, 2026 – WEPA Fest 2026, San Jose

40. June 13, 2026 – AACSA's 45th Annual Juneteenth Festival, San Jose

41. June 13, 2026 – Dia De Portugal, San Jose
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(VW OP #102) Partner with local Second Harvest
Food Bank with distributing FEMA and Valley Water flood preparedness materials, including promotional item(s) as available Valley Water CRS Program
In October (during CFPW)
Second Harvest Food Bank of Silicon Valley
On November 13, 2024, staff participated in a flood preparedness press conference held at Valley Water’s Emergency Operations Center site in San José. The press conference was a joint news event with the City of San José, the County of Santa Clara, and the National Weather Service. The event featured speakers from Valley Water and participating agencies, a sandbagging demonstration, and an emergency kit assembly table, which included flood readiness materials. (ALL OP #103) Other New Initiatives (as noted in the
PPI document) 1. Continue and expand the standardized flood message prepared for each community to includeflood messages in utility bills each year, including PG&E.2. Expand on partnerships with local chambers of commerce to disseminate and share floodpreparedness information.

3. Expand on outreach to the Asian and Latino communities who live in flood prone areas.4. Expand on outreach to “hot spot” flood prone areas by hosting on-site or virtual events.

5. Expand on reaching local homeowners
associations (HOA)s and apartment associations
(i.e. Executive Council of Homeowners [ECHO])6. Expand on reaching residents in marginal and low-income communities through partnering with organizations that reach these communities. (i.e.Second Harvest Food Bank and others)7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas.

8. Review and expand other public information activities, such as Flood Protection Assistance(Activity 360) and Flood Insurance Promotion (Activity 370).

9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.

All TBD TBD The Santa Clara County CRS Group/PPI Committee, included the ‘Other New Initiatives’ topic for discussion at the March 26, 2025. See Section V. SC County CRS Users Group/PPIM Committee Meetings - Monitoring and Evaluating the 2021 PPI in the FY25 Annual Evaluation Report (Attachment 6). 3/26/26 Meeting, Item #5: Review 2021 PPI “Other New Initiatives” discussion was as follows: These initiatives were suggested to be re-evaluated as part of the next PPI update to include only realistic initiatives to reduce the reporting requirements. As part of the update, the committee can discuss how best to word the initiatives to allow flexibility and creativity without being locked into specific commitments. These initiatives do not improve our Activity 330 scores since most communities are already maxed out on the activity. (CUP OP #104) The city provides a Winter Preparedness notification informing contractors that during the winter season, they need to winterize their project(s) site as certain soil disturbance activities are not allowed during the rainy season
City of Cupertino On a
project-specifi c basis
Various contractors
Cupertino continues to prepare and mail the rainy season letters every year to applicable projects. These letters were mailed in mid-August 2025. 31 of 57

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(MIL OP#105) On a project-specific basis, the city
provides contractors a Winter Preparedness notification that informs them that during the winter season, they need to winterize their project(s) site. Certain soil disturbance activities are not allowed during the rainy season City of Milpitas On a
project-specifi c basis
Various contractors
Milpitas: On-going. The City of Milpitas sends out winterization notices to larger development projects.

Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Increase in number of flood insurance policies in the SFHAs and in the county in general Prospective buyers understand flood risks These projects are credited under Activity 340 (DFH and REB) – Additional credit is provided if the PPI states that real estate agents should (or have agreed to) advise house hunters about the flood hazard and that real estate agents give house hunters a REB brochure (MH OP #106) The city mails out a newsletter, “Ask Before You Buy: Know Your Flood Risk!” to local real estate agents which are provided to homebuyers to help determine the flood risk of the property being purchased (listed in Appendix B) City of Morgan Hill
During or prior to the rainy season
Real Estate Agencies/Agent
Morgan Hill will be sending the brochure to real estate agents in June 2026. (PA OP #107) Sends out letters to real estate agencies informing them of their responsibility to identify flood hazard areas and to take advantage of the Flood Zone Lookup on the city’s website City of Palo Alto Annually,
beginning of flood season (September/ October)
Real Estate Agencies/Agent
Palo Alto sent letters to real estate agencies informing of their responsibility to identify flood hazard areas in August 2025.
(SJ OP #108) Sends out letters to real estate and
insurance agencies and lenders, informing them of their responsibility to identify flood hazard areas and to take advantage of the Flood Zone Lookup on the city’s website on the “Flood Hazard Zones webpage and advises to contact the city for map reading services and elevation certificates on file
City of San Jose At the
beginning of the flood season (September – December)
Real Estate Agencies/Agent
San Jose emailed letters to real estate, insurance agencies and lenders in January 2025. (SUN OP #109) Sends mailer/postcard targeted to real estate agents informing them of the client’s responsibility for identification and purchase of flood insurance and the availability of the automatic 15% discount City of Sunnyvale
Each October Real Estate
Agencies/Agent
Sunnyvale: The City sent the mailers to real estate agents October 2024. 32 of 57

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Valley Water • Flood Campaign • Silver Anvil • 1
Flood Awareness
Campaign
Santa Clara County, CA
2025-2026
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Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

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Valley Water • Flood Campaign • 2
Strategic Campaign Summary

SITUATION ANALYSIS
Santa Clara County faces increasing flood risk as climate change intensifies extreme weather events. Although Valley Water invests year-round in capital improvement projects and emergency response operations, many residents remain unaware of their personal flood risk or the resources available to help them prepare for it. For over two decades, Valley Water has led countywide flood awareness efforts, supporting FEMA Community Rating System (CRS) communities in reducing flood insurance premiums through enhanced public outreach initiatives.

The 2025–2026 Flood Awareness Campaign aimed to address persistent gaps in awareness, preparedness, and access to real-time flood information among residents living in FEMAdesignated Special Flood Hazard Areas (SFHAs), particularly those in areas considered high-risk for flooding (hot spots). The campaign needed to reach diverse, multilingual communities, overcome low perceived risk, and deliver timely, actionable information during an unpredictable winter season.

INSIGHTS & ANALYSIS
Valley Water’s strategy was grounded in robust research. A multilingual survey of 400 Special Flood Hazard Area (SFHA) residents, conducted by Probolsky Research from February 3 to 11, 2025, provided essential insights. The hybrid methodology employed phone and online interviews conducted in English, Spanish, Vietnamese, and Chinese, ensuring representation across diverse linguistic and socioeconomic groups.

Key insights included:
• Residents underestimate their flood risk: Although 59% reported living in a flood zone or at risk area, 82% had never experienced flooding at home, and 46% of uninsured respondents believed they did not need flood insurance. • Preparedness gaps persist: Only 43.8% recalled sandbag information, and just 29.4% remembered the call to sign up for emergency alerts.
• Language access is essential: Thirteen percent of
respondents preferred Spanish, Vietnamese, or Chinese,
underscoring the need for multilingual materials.
• Direct mail remains highly effective: Half of respondents remembered receiving flood safety information by mail in the past year.
• Valley Water is a trusted source: 70% of respondents
felt confident that they had taken necessary flood safety measures, and 57% rated Valley Water’s flood awareness
efforts as excellent or good, up from 18% in 2017.
• Information platform preferences shaped channel
selection: Since 61% of respondents reported regularly
using Facebook, while 61% still read the San José
Mercury News, the channel mix included both digital and traditional platforms.
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Valley Water • Flood Campaign • 3
These insights directly informed the campaign’s strategy, channel mix, and creative development, ensuring messages were pinpointed to preparedness gaps, geotargeted to areas at high risk, and delivered through platforms that residents trust and use. Digital preparedness messages were grouped by storm risk and severity and activated through digital platforms in sync with local weather warnings and alerts issued by the National Weather Service.

PLANNING
Objectives
Valley Water exceeded all objectives.
• Increased awareness of flood risk among residents in
FEMA SFHAs.
• Increased signups for emergency alerts.

Target Audiences
• Primary: Businesses and residents in Santa Clara County’s FEMA-designated Special Flood Hazard Areas and areas
considered hot spots for flooding—multilingual and
linguistically isolated communities (Spanish, Chinese,
Vietnamese speakers).
• Secondary: Community Rating System (CRS) participating cities, community-based organizations, emergency
managers, and local media.

The CRS is a voluntary program under FEMA’s National Flood Insurance Program that rewards communities that go above and beyond minimum floodplain management requirements. In return, residents in these communities get discounts on flood insurance premiums.

Strategy
Deploy hyper-localized, multilingual messaging to high-risk flood zones using a diversified mix of digital, outdoor, and direct outreach channels. Leverage geo targeting to reach residents in real time as storms approach and deploy situation-specific callsto-action for the risk and severity of each weather event through trusted messengers with linguistically relevant content.

Budget
$380,000 allocated across targeted mailings, digital advertising, multilingual outreach, and video production.

EXECUTION
The campaign ran from November 15 to February 28, 2025, aligning with peak storm season. Activities were sequenced to maximize visibility before storms and deliver timely, actionable information during severe weather events through multiple touchpoints (digital, audio, and video streaming, social, email, and web).
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Valley Water • Flood Campaign • 4
KEY TACTICS: Localized Direct Mail (3 waves)
Delivered 48,154 mailers to homes and businesses located in Santa Clara County’s Federal Emergency Management Agency’s Special Flood Hazard Area (FEMA SFHA). The mailings included detachable emergency phone lists, magnets with essential flood safety websites, and QR codes linking to AlertSCC, Santa Clara County’s emergency notification system. 36 of 57
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Valley Water • Flood Campaign • 5
Digital AND Geotargeted Advertising
The campaign’s creative assets included 9 preparedness videos delivered via geotargeting to IP addresses of properties in high-risk areas in coordination with National Weather Service alerts. Videos featured Valley Water’s emergency officer, enhancing credibility and clarity.
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Valley Water • Flood Campaign • 6
Outdoor AND Transit Advertising
As a strategy to enhance geographical relevance, multilingual banners, bus ads, and creek-side signage were strategically placed in flood-prone intersections and transit corridors (high-traffic areas) to target lower-income and high-risk populations. 38 of 57
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Valley Water • Flood Campaign • 7
Movie Theater Advertising
The campaign reached audiences at the most receptive times by placing pre-show ads in hot-spot areas to reach families and multigenerational audiences during peak viewing days in the fall and winter holiday seasons. 39 of 57
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Valley Water • Flood Campaign • 8
Community Engagement Toolkit
A multilingual “Be Flood Safe” toolkit was distributed to community associations located near flood prone areas, as well as government agencies, elected officials, and emergency managers. Materials, such as bill inserts, were cobranded with CRS communities.
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Valley Water • Flood Campaign • 9
Ethnic Media Outreach
Flood awareness ads ran in Spanish, Chinese, and Vietnamese newspapers and TV channels to ensure cultural relevance and accessibility.
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Valley Water • Flood Campaign • 10
Joint Press Conference
Valley Water partnered with the County of Santa Clara, City of San José, and the National Weather Service to emphasize winter flood preparedness during a well-attended joint press conference. The conference featured interactive weather drone and emergency kit displays.
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Valley Water • Flood Campaign • 11
Emergency managers’ coordination
We coordinated messaging with emergency managers for jurisdictions within Santa Clara County. 43 of 57
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Valley Water • Flood Campaign • 12
VOAD partnership
Collaborated with Santa Clara County’s network of Volunteer Organizations Active in Disasters to distribute emergency preparedness tools and resources to faith and non-profit organizations. 44 of 57
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Valley Water • Flood Campaign • 13

CHALLENGES
Although the campaign executed smoothly, it was designed to overcome several inherent challenges associated with flood risk communication in a diverse, high risk region.
• Addressing persistent gaps in awareness, preparedness, and access to real time information: Many residents living in FEMA designated Special Flood Hazard Areas, particularly those in historically flood prone hot spots, continued to underestimate their personal risk. The campaign needed to break through low perceived vulnerability, reach multilingual and culturally diverse communities, and deliver clear and actionable information during a winter season marked by unpredictable storm patterns. Ensuring that residents not only received information but also understood how to act on it was a central challenge the campaign was built to solve. 45 of 57
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Valley Water • Flood Campaign • 14

CHALLENGES (CONTINUED)
• Coordinating a multi agency joint press conference: Bringing together the City of San Jose, the County of Santa Clara, and the National Weather Service required careful alignment of schedules, messaging, and roles. Ensuring unified and consistent communication across agencies, each with its own priorities and communication protocols, was essential to presenting a cohesive public message about winter flood preparedness. Representatives from NBC, CBS, KTSF, KTVU, KCBS, Telemundo and KRON covered the news conference.
• Timing weather alerts with event specific messaging: The campaign required precise coordination between incoming storm forecasts and the release of tailored preparedness messages. Each weather system carried different risks, such as shallow flooding and rising creek levels. This required rapid adjustments to messaging and ad delivery. Aligning geo targeted digital ads, emergency banner, email alerts, and social content with real time conditions ensured that residents received relevant and timely guidance when it mattered most. 46 of 57
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Valley Water • Flood Campaign • 15
Standout Creative Elements
Nine custom-produced videos featuring Valley Water’s emergency officer delivered clear, authoritative preparedness tips with simple calls to action, enhancing trust and comprehension. 47 of 57
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Valley Water • Flood Campaign • 16
Flood Centers Media Map: A Strategic Planning Tool
To achieve our top objective—
reaching as many residents living
near Flood Centers as possible
with “Be Alert. Be Flood Safe.”
messaging—we developed a new
planning tool: the Flood Centers
Media Map. This interactive map
provides a clear, visual way to
identify which media platforms
fall closest to each Flood Center,
enabling hyper-local targeting and
budget optimization.

Using a combination of AI tools
(ChatGPT, Gemini) and Google My
Maps, we gathered and mapped every
addressable platform in the county—
from billboards and bus shelters to
movie theaters and light rail stations.

The map highlights each Flood
Center and all platforms within Valley
Water’s footprint, allowing planners to
immediately see where resources can
be stretched for maximum impact in
flood-prone neighborhoods.

This innovation reflects our
commitment to leveraging AI
for smarter, more efficient
campaign planning.
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Valley Water • Flood Campaign • 17
Hot Spots
Hot Spots

0.5 Mile Radius
®
0 0.75 1.5 3
Miles
GIS themes are for illustration and general analysis purposes only and are not accurate to surveying or engineering standards.

Information is not guaranteed to be accurate, current or complete and use of this information is your responsibility.

Approximate Scale
Hot Spots
Hot Spots

0.5 Mile Radius
®
0 075 15 3
Miles
Hot Spots
Hot Spots

0.5 Mile Radius
®
Hot Spots
Hot Spots

0.5 Mile Radius
®
0 0.75 1.5 3
Miles
GIS themes are for illustration and general analysis purposes only and are not accurate to surveying or engineering standards.

Information is not guaranteed to be accurate, current or complete and use of this information is your responsibility.

Approximate Scale
Hot Spots
Hot Spots

0.5 Mile Radius
®
0 0.75 1.5 3
Miles
GIS themes are for illustration and general analysis purposes only and are not accurate to surveying or engineering standards.

Information is not guaranteed to be accurate, current or complete and use of this information is your responsibility.

Approximate Scale
Map of Santa Clara County Flooding Hot Spots
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Valley Water • Flood Campaign • 18
Evaluation
Methods:
• Digital advertising performance metrics
• Emergency alert signups
• Social engagement analytics
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Valley Water • Flood Campaign • 19
Results
Total Spend: $125,160
Total Impressions: 17.8M
Social Engagements: 492,297
Primary Objective: Awareness / Reach • Multichannel paid media delivered multilingual flood preparedness awareness
using a precision-targeted, hyperlocal strategy
centered on 12 Valley Water-identified flood
hot spots across Santa Clara County.
• Digital and offline channels were integrated
to maximize reach and reinforce message
frequency near high-risk locations.

Takeaways: • Paid media delivered 17.3 million impressions across digital and out-of-home channels.
• Multilingual out-of-home advertising (bus
shelters, light rail, billboards, movie theaters)
concentrated exposure near 12 intersections
identified by Valley Water’s hydrology team as
flooding hot spots.
• Print placements extended reach across
vulnerable multilingual communities.
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179,000
179,500
180,000
180,500
181,000
181,500
182,000
182,500
183,000
183,500
184,000
9/30/2025 10/31/2025 11/30/2025 12/31/2025 1/31/2026
Net AlertSCC registrations
Valley Water • Flood Campaign • 20
Increased emergency alert sign-ups
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Valley Water • Flood Campaign • 21

ABOUT VALLEY WATER
The Santa Clara Valley Water District (Valley Water) is a California special district formed and operating under special sections of California law, referred to as the
District Act.

Valley Water manages an integrated water resources
system that includes the supply of safe, clean water, flood protection and stewardship of streams on behalf of Santa Clara County’s 2 million residents.

Valley Water effectively manages 10 dams and surface
water reservoirs, three water treatment plants, a stateof-the-art water quality laboratory, approximately 285 acres of groundwater recharge ponds, and more than 275
miles of streams. We also operate the award-winning
Silicon Valley Advanced Water Purification Center, the
largest plant of its kind in Northern California and the focal point of our efforts to expand Santa Clara County’s local drinking water supply.

Valley Water provides wholesale water and groundwater
management services to local municipalities and private water retailers who deliver drinking water directly to
homes and businesses in Santa Clara County.

Valley Water’s stream stewardship responsibilities include creek restoration, wildlife habitat protection, stream water pollution prevention, and natural flood protection.
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Valley Water • Flood Campaign • 22
Thank you!
Flood Awareness Campaign 2025-2026
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1 of 2
Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting CRS Transition Planning: General Virtual Transition Kick-off Meeting (Task 2.1.3) March 21, 2026 | 2:00 p.m. – 4:00 p.m.

Join Zoom Meeting
https://valleywater.zoom.us/j/86592760729?pwd=V2t5x0MRatEN7xXOHe8EZ4NeU0VbLe.1&from=addon Meeting ID: 865 9276 0729|Passcode: 782108 | +1 669 900 9128 US (San Jose) Purpose: Present an overview of Valley Water’s transition efforts, solicit questions and feedback, and document key concerns and action items for Valley Water and the CRS-participating communities Section Meeting Topic Presenter Time

1. Introductions Amy Fonseca 10 min

2. Review of the meeting goals and agenda (see page 2) Amy Fonseca 2 min

3. Annual review of CRS Communities Roster (Google Link) Amy Fonseca 2 min

4. Next steps of CRS Regionalization in Santa Clara County Feasibility Study results Amy Fonseca 5 min

5. Introduction to Valley Water’s New Partnership Role in the CRS Program for Santa Clara County (Partnership Model)
2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report for FY26 (Year 5: July 2025 to June 2026) - 2021 PPI sunset in April 2026
− Is the committee required to submit an annual evaluation report for FY26?
− 2026 Multi-Jurisdictional PPI, single jurisdiction PPI, or discontinue PPI Activity 350 – Flood Protection Information, c. flood protection website (WEB) (page 350-7)
Next Steps
Melissa
Mitchell,
Tetra Tech
90 min

6. Closing Comments Amy Fonseca 2 min

7. Adjourn
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2 of 2
Excerpt from 2025 CRS Coordinator’s Manual:
“Step 7: Implement, monitor, and evaluate the program. The Program for Public Information committee meets at least annually to monitor the implementation of the outreach projects. The committee assesses whether the desired outcomes were achieved and what, if anything, should be changed. This work is described in an evaluation report that is prepared each year, sent to the governing body, and included in the annual recertification.

The community must update its Program for Public Information at least every five years. This can be a new document or an addendum to the existing document that updates the needs assessment and all sections that should be changed based on evaluations of the projects.

The Program for Public Information update will be reviewed for CRS credit according to the Coordinator’s Manual currently in effect, not the version used when the community originally requested this credit. The update can qualify as the annual evaluation report for the year it was prepared. The updated Program for Public Information must be adopted following the same process as adoption of the original document.”
______________________________________________________________________________________ Activity 350 – Flood Protection Information, c. flood protection website (WEB) (page 350-7) The community must:
3) The community must check the website’s links at least monthly and fix those that are no longer accurate.
4) At least annually, the community must review the content to ensure it is still current and pertinent (e.g., make sure names, addresses, phone numbers, and other contact information are still correct; update any ordinance changes; etc.)
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Santa Clara County CRS Users Group and PPI Committee
Meeting Minutes - May 21, 2026
Time: 2:00 p.m. Location: Zoom

1. Welcome and Introductions
Amy Fonseca opened the meeting. Representatives from Valley Water, Tetra Tech, and participating cities introduced themselves.

2. CRS Transition Update
Valley Water reported that full CRS regionalization is not feasible and plans to move from its fictitiouscommunity role to a partnership model. • Cities will manage their own CRS documentation, recertifications, and ISO/FEMA coordination. • Valley Water will continue regional flood outreach and provide supporting documentation for CRS credit.
• Tetra Tech will provide community-specific assessments and transition support through December 2026, subject to available contract hours.

3. Future of the PPI
The committee discussed continuing the multi-jurisdictional PPI with a new lead, forming a smaller group, creating individual city PPIs, or retiring the PPI and using standard Activity 350 outreach credits.

No final decision was made. A continuing multi-jurisdictional PPI will require a lead community or shared coordinating group. The committee should select a direction in the next few months.

4. Activity 350 and Website Information
Valley Water will continue providing regional flood information. Each city remains responsible for local permitting, regulatory, elevation-certificate, and other community-specific website information. Tetra Tech will review additional credit opportunities with each community.

5. Decisions
• No formal vote or final PPI decision was taken.
• Communities will review individual CRS credit impacts before selecting a PPI option.

6. Action Items
• All communities: Update the shared CRS contact roster as soon as possible. • Valley Water: Send the meeting recap and consultation instructions; confirm available Tetra Tech support hours.
• Tetra Tech and each community: Schedule and complete individual CRS assessments between June and December 2026.
• Each community: Confirm that Tetra Tech has current CRS records before its consultation. • PPI Committee: Select a PPI direction.
• Interested communities: Identify a lead or shared coordinator if the multi-jurisdictional PPI continues.

7. Adjournment
The meeting adjourned at approximately 3:40 p.m.
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2 CITY COUNCIL STAFF REPORT
MEETING DATE: September 16, 2026
PREPARED BY:

Mario Jimenez, Associate Engineer
APPROVED BY: City Manager
ACCEPT THE 2025 ENCINO TANK REHAB PROJECT

RECOMMENDATION(S)

1. Accept as complete the 2025 Encino Tank Rehab Project;

2. Authorize the City Engineer to sign the Notice of Completion; and

3. Direct the City Clerk to file said Notice of Completion with the County Recorder's Office.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety and Quality of Life
Maintaining and Enhancing Infrastructure
Strategic Priorities 2026-2027
Fiscal Sustainability
Public Safety
Guiding Documents
Water System Master Plan
REPORT NARRATIVE:

On November 20, 2024, the 2025 Encino Tank Rehab Project was awarded to Euro Style Management in the amount of $780,850 with a construction contingency of $78,085. The project included recoating the exterior and interior of the reservoir, installing necessary safety elements, and repairing damaged elements on the tank.

The project began at the end of May 2025 and was substantially completed by June 2026. Two change orders totaling $24,439 were authorized for this project, and the final construction contract with Euro Style is $805,289.

Staff recommends accepting this project, as it is complete in accordance with the plans and specifications, and directing the City Clerk to file the Notice of Completion.

COMMUNITY ENGAGEMENT:

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2 Inform
The project engineer, contractor, and other staff members made best efforts to provide notification prior to and during the course of construction to residents in the vicinity.

Door to door outreach was performed for residents affected before and during construction as well as regular posting on the City website.

ALTERNATIVE ACTIONS:

Accepting the project in accordance with the contract documents is a required process and enables the City to release any retained funds owed to the contractor per California Public Contract Code Section 7107.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

On November 20, 2024, the City Council awarded the 2025 Encino Tank Rehabilitation Project to Euro Style Management.

FISCAL AND RESOURCE IMPACT:

The Final contract amount for the 2025 Encino Tank Rehab Project is $805,289. The project was awarded to Euro Style Management in the amount of $780,850 with an authorized contingency of $78,085 (Total $858,935).

This project is funded in the Fiscal year 2024-25 Capital Improvement Program (CIP) budget under CIP Project WA6009-Reservoir Recoating and Rehabilitation. The contingency balance of $53,646 will be returned to the Water CIP Fund.

CEQA (California Environmental Quality Act):

Categorical Exemption
The activities described in this Staff Report are categorically exempt under CEQA, specifically pursuant to Section 15301 of the CEQA guidelines (Existing Facilities), as the subject work involves the repair, maintenance, or minor alteration of existing City facilities involving negligible or no expansion of use of those facilitties.

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Engineering and Utilities Department
CIP Engineering Division

ENCINO TANK

REHABILITATION O
820 0 820 1,640 2,460 410
Feet
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
G:\R-14\Proj\GIS\Agustin\Encinotank.mxd

PROJECT LOCATION

SUNNYSIDE BLVD

LLAGAS RD

LA VISTA CT

LITTLE LLAGAS CREEK
R.R

CASINO REAL

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CIP Contract Acceptance
Funding Closeout Statement
Project: 2025 Encino Tank Rehab Project
Project No: WA6009
Date of Project
Award: 20-Nov-24 Project AwardAmount: $780,850
Funding Source: FY 24/25 CIP
Contingency
Authorized: $78,085
Date of Project
Acceptance: 16-Sep-26 Total Authorized: $858,935
Actual Base
Contract Spent: $780,850
Change Orders
Description Date
Council Approval
Reqd? (Y/N)
CO 1 Hot Tap and Valve insertiion 2-Jul-25 n $16,839.00 CO 2 Replace crows nest bolts 23-Sep-25 n $7,600.00
Total C.O.: $24,439.00
Additional Appropriations
Source Amount Date
None

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Total Construction
Amount (Base
Contract plus
CO's):$805,289.00
Construction Fund Balance:$53,646.00

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WA6009 2020 Form NOTICE OF COMPLETION
2025 Encino Tank Rehab Project Page 1
Recording Requested By:

The City of Morgan Hill
When Recorded Mail To:

City of Morgan Hill
City Clerk’s Office
17575 Peak Avenue
Morgan Hill, CA. 95037

EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§ 6103, 27383 Record at No Fee Pursuant to Government Code 27383 SPACE ABOVE THIS LINE IS FOR RECORDER’S USE

NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is the agent of the owner of the Project described below.

2. Owner’s full name is City of Morgan Hill (“City”)

3. City’s address is 17575 Peak Avenue Morgan Hill, CA 95037

4. The nature of City’s interest in the Project is:

XX Fee Ownership __ Lessee __ Other:__________________

5. Construction work on the Project performed on City’s behalf is generally described as follows:

Furnish all labor, material and equipment to prepare and apply epoxy coating systems internally and externally to the Encino Tank.

Furnish all labor, materials and equipment to make structural repairs to the roof and upgrade safety systems components. Install temporary tanks.

6. The name of the original Contractor for the Project is: Euro Style Management

7. The Project was accepted as complete on: June 3, 2026

8. The Project is located at:

APN 77328001, Casino Real Drive, Morgan Hill, CA
Verification: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this notice, and I know and understand the contents of this notice, and that the facts stated in this notice are true and correct.
__________________________ ________________________________ Signature Date
Scott Creer, City Engineer

EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER
GOVERNMENT CODE § 27287 AND CIVIL CODE § 920

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3 CITY COUNCIL STAFF REPORT
MEETING DATE: September 16, 2026
PREPARED BY:

Chris Ghione, Public Services Director
APPROVED BY: City Manager

ACCEPT THE CITYWIDE MULTI-SITE SOLAR SYSTEM PROJECT

RECOMMENDATION(S)

1. Accept as complete the 2025 Citywide Multi-Site Solar System Project;

2. Authorize the Public Services Director to sign the Notice of Completion; and

3. Direct the City Clerk to file said Notice of Completion with the County Recorder's Office.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Protecting the Environment and Preserving Open Space and Agricultural Land Maintaining and Enhancing Infrastructure
Strategic Priorities 2026-2027
Fiscal Sustainability
Guiding Documents
Climate Action Plan
REPORT NARRATIVE:

On June 26, 2024, the City awarded an Energy Services Contract to Syserco Energy Solutions, Inc. in the amount of $7,583,500 with a construction contingency of $379,175 to construct solar systems at seven City facilities. The locations include systems at the Corporation Yard, Police Department, Aquatics Center, Community and Cultural Center, Civic Center, Nordstrom Well, and San Pedro Well. The project included relocation of trees at several sites, which was completed as part of the project.

The project is now complete. All solar systems are online. One change order totaling $243,600 was authorized for this project by the City Council to repair the existing solar system at the Centennial Recreation Center and the final construction contract with Syserco Energy Solutions, Inc. is $7,827,100.

Staff recommends accepting this project and directing the City Clerk to file the Notice of Completion (Attachment 1) as it is complete in accordance with the plans and specifications.

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3 COMMUNITY ENGAGEMENT:

Inform/Involve
This project aligns with the City's Climate Action Plan, which was developed through extensive collaboration with the Community. It is also aligned with the City Council's Goal of Fiscal Sustainability to protect the expense-reducing solar systems at the CRC.

ALTERNATIVE ACTIONS:

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

On June 26, 2024, the City Council awarded an Energy Services Contract to Syserco Energy Solutions, Inc.

On June 16, 2025, the City Council authorized a Change Order for the repair of the Centennial Recreation Center Solar System.

FISCAL AND RESOURCE IMPACT:

The Final contract amount for the Project is $7,827,100. The project was awarded in the amount of $7,583,500 with an authorized contingency of $379,175 (Total $7,962,675).

This project is funded through numerous project funds including the Public Facilities Impact Fund (347), Public Safety Facilities Impact Fund (315), Quimby Fund (375), Water Impact Fee Fund (651), Wastewater Impact Fee Fund (641), and the Building Replacement Fund (741). The contingency balance of $135,575 will be returned to these various funds.

CEQA (California Environmental Quality Act):

Categorical Exemption / Statutory Exemption
This project was exempt from CEQA under the following exemptions:
• The installation of solar panels on a new carport structure is exempt from the California Environmental Quality Act (CEQA) under Categorical Exemption Class 3 (Small Structures). The project consists of constructing a new carport structure that is less than 10,000 square feet and does not require significant grading or excavation. The solar panel installation is considered part of the carport structure and will not result in significant environmental impacts beyond those already considered under Class 33.
• The installation of solar panels on a new carport structure, even if exceeding 10,000 square feet, at the locations identified is exempt under California Public Resources Code Section 21080.35 as the project will be designed to meet specific requirements, including the size of the facility, location in an existing developed area, and will not have a significant impact on the environment.

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Attachment 1
Recording Requested By:

City of Morgan Hill
When Recorded Mail To:

City Clerk
City of Morgan Hill
17575 Peak Ave
Morgan Hill, CA 95037
SPACE ABOVE THIS LINE IS FOR RECORDER’S USE

NOTICE OF COMPLETION
Civil Code §§ 9204 and 9208
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is the agent of the owner of the Project described below.

2. Owner’s full name is City of Morgan Hill (“City”).

3. City’s address is 17575 Peak Ave., Morgan Hill, CA 95037.

4. The nature of City’s interest in the Project is:

X Fee Ownership __ Lessee __ Other:________________________

5. Construction work on the Project performed on City’s behalf is generally described as follows: Multi-facility Solar Project at the Corporation Yard, Police Department, Aquatics Center, Community and Cultural Center, Civic Center, Nordstrom Well, San Pedro Well and Centennial Recreation Center.

6. The name of the original Contractor for the Project is: Syserco Energy Solutions. Inc. located at 215 Fourier Avenue, Suite 140, Fremont, CA 94539.

7. The Project was accepted as completed on: September 16, 2026.

8. The Project is located at: 16200 Condit Road, 16500 Condit Road, 17575 Peak Avenue, 17000 Monterey Road, 100 Edes Court, 16200 Vineyard Blvd., 16990 Murphy Avenue and 171 West Edmundson Avenue, Morgan Hill, California 95037.

Verification: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this notice, and I know and understand the contents of this notice, and that the facts stated in this notice are true and correct. __________________________ ________________________________ Date and Place Signature
Chris Ghione – Asst. City Manager

EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208

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Attachment No. 2
CIP Contract Acceptance
Funding Closeout Statement
Project: Multi-Facility Solar Project
Project Nos:

PR1005.375.CONST, WA6011.653.CONST,
PF2008.347.CONST, WA6011.643.CONST,
PF2002.315.CONST, 741.00.40.8500.43820
Date of Project
Award: 26-Jun-24 Project AwardAmount: $7,583,500
Funding Sources:
375.40.40.8051.86360, 653.80.40.8120.86360,
347.40.40.8056.86360, 643.70.40.8170.86360,
315.40.40.8080.86360, 741.00.40.8500.43820
Contingency
Authorized: $379,175
Date of Project
Acceptance: 16-Sep-26 Total Authorized: $7,962,675
Actual Base Contract
Spent: $7,583,500
Change Orders
Description Date
Council Approval
Reqd? (Y/N) Amount
C.O. #1:

Replacement of Solar System/Inverters at Centennial
Recreation Center 18-Jun-25 N $243,600.00
Total C.O.: $243,600.00
Additional Appropriations
Source Amount Date
None
Total Construction
Amount (Base
Contract plus CO's): $7,827,100.00
Construction Fund Balance: $135,575.00

Page 81 of 249 ends

4 CITY COUNCIL STAFF REPORT
MEETING DATE: September 16, 2026
PREPARED BY:

Yat Cho, Senior Project Manager
APPROVED BY: City Manager

APPROVE CHANGE ORDER FOR BUTTERFIELD FIRE STATION
PROJECT IN THE AMOUNT OF $25,825

RECOMMENDATION(S)
Approve and authorize the City Manager to execute a Change Order with Larry S. Kent, Inc. DBA Kent Construction in the amount of $25,825 for coordination, submittals, meetings, third-party electrical testing, validation, and securing the facility's commercial Permission to Operate (PTO) with Pacific Gas and Electric Company (PG&E) for the Butterfield Fire Station Project.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety and Quality of Life
Maintaining and Enhancing Infrastructure
Strategic Priorities 2026-2027
Fiscal Sustainability
Guiding Documents
Fire Services Standards of Coverage
Morgan Hill 2035 General Plan
Public Safety Master Plan
REPORT NARRATIVE:

The Butterfield Fire Station Project is substantially complete and has been in use since September 2025. The last item of work on the project involves the activation of the solar panel system, battery backup system, and backup generator with PG&E to fully utilize this system. Before the system may be used, PG&E must issue Permission to Operate (PTO).

The shifting requirements and slow review responses by PG&E have significantly delayed the PTO for the fire station. The City, Kent Construction, and the subcontractor have gone back and forth with PG&E representatives on the potential need for the City to fund PG&E system improvements to support connection of the battery system.

Recently, the City, Kent, and its subcontractor have agreed on a path forward with PG&E to eliminate the need for these system improvements and a path to finalize work

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4 and achieve PTO.

In order to finalize this work, additional coordination efforts, submittals, meetings, and third-party electrical testing will need to be performed between Kent Construction, its subcontractor, and PG&E. This work was not in the original scope of the contract and therefore requires a change order. Once the testing is completed, the final step would be to secure the facility's PTO with PG&E to have the system fully operational. The total change order request for this work from Kent Construction is $25,825.

Staff recommends approval of this change order for $25,825 to complete and validate the necessary coordination efforts and third-party testing, and to secure the facility's PTO to have the system fully operational. The completion of this work with PG&E will provide electrical savings to operate the fire station. The original contingency of $1,150,081 has been fully used. Therefore, this change order requires City Council approval.

COMMUNITY ENGAGEMENT:

Inform
During construction, staff provides regular updates through media, social media, and the City's website.

ALTERNATIVE ACTIONS:

City Council may elect to not approve this change order to Larry S. Kent, Inc. DBA Kent Construction. However, this would render our solar panel system, backup battery system, and backup generator to function improperly without this work being approved and completed.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

February 22, 2017 - City Council received and reviewed Public Safety Master Plan.

December 4, 2019 - City Council received and reviewed the Hazard Risk Assessment and Standards of Coverage Study.

December 1, 2021 - City Council authorized the City Manager to execute and administer an agreement with Jeff Katz Architecture for the design of the Butterfield Fire Station Project.

November 2, 2022 - City Council approved conceptual design for the Butterfield Fire Station Project
March 15, 2023 - City Council approved acceptance of a grant from Silicon Valley Clean Energy for $500,000 to be used towards the project, specifically as an all electric fire station demonstration site.

June 7, 2023 - City council awarded Butterfield Fire Station Project to Larry S. Kent, Inc.

DBA Kent Construction in the amount of $7,956,553.

December 4, 2024 - City Council approved a change order with Larry S. Kent, Inc. DBA Kent Construction to install a HAWK signal for Butterfield Fire Station Project in the amount of $322,205.

FISCAL AND RESOURCE IMPACT:

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4 If the proposed change order is approved, the overall construction contingency total for the Butterfield Fire Station project will increase from $1,150,081 to $1,175,906 (an increase of $25,825), bringing the total construction cost of the project to $9,132,459.

There are available funds within Project PF2003 for this work.

CEQA (California Environmental Quality Act):

Categorical Exemption
The activities described in this Staff Report are categorically exempt under CEQA, specifically pursuant to Section 15301 of the CEQA Guidelines (Existing Facilities), as the subject work involves the repair, maintenance, or minor alteration of existing City facilities involving negligible or no expansion of use of those facilities. Minor Alterations to Land, under this section, covers minor public or private alterations to the condition of land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees for forestry or agricultural purposes, including the creation of bicycle lanes on existing right-of-way.

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County of Santa Clara, Sanborn
Engineering and Utilities Department
CIP Engineering Division

BUTTERFIELD FIRE STATION

PROJECT
Document Path: G:\R-14\PROJ\Agustin\GIS\Butterfield Fire Station.mxd O
0 160 320 480 640 80
Feet
Depot St
Butterfield Blvd
Diana Ave
Project Location

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Simmitri • 6203 San Ignacio Avenue, Suite 110, San Jose, CA 95119 • 408-779-3333 • [email protected]

Page 1 ends

6203 San Ignacio Avenue, Suite 110
San Jose, CA 95119
408-779-3333
[email protected]
Lic#765156

CHANGE ORDER REQUEST
PG&E Rule 21 Pre-Parallel Inspection (PPI) Relay Testing & Live Utility Witness Testing Project Name: Butterfield Fire Station COR Number: Butterfield-3104 Project Address: 17285 Butterfield Blvd.

Morgan Hill Ca 95037
Date: 9/1/26
Contractor: Simmitri To: Kent Construction

1. Description of Change
This Change Order Request covers all specialized labor, technical engineering management, and certified sub-contractor field coordination necessary to facilitate the PG&E Rule 21 Pre-Parallel Inspection (PPI) Relay Testing and Live Utility Witness Testing protocols. This scope constitutes a formal addition to the core electrical installation contract, addressing the advanced protection programming, independent NETA (InterNational Electrical Testing Association) secondary injection physical validation, and utility-facing representation mandatory for securing the facility's commercial Permission to Operate (PTO).

2. Detailed Line-Item Pricing Breakdown
Item Description of Work / Deliverable Est. Hours Rate / Type Total Line Cost

1.01 ● Administrative Coordination & Submittals
● Manage PG&E EGI portal engineering
liaisons.
● Compile & upload approved Settings Profiles
and Form G5-1 packages.
25 $225 $5,625

1.02 ● Independent Third-Party NETA Relay Testing
● Subcontracted NETA (InterNational Electrical
Testing Association)-certified testing agency
fees.
● Secondary multi-phase injection tests via
calibrated test sets (Omicron CMC 356).

Fixed $14,000 $14,000

1.03 ● BESS Programming & Logic Integration
● Inverter firmware updates matching UL 1741
SB / CSIP mandates.
● Program non-export reverse power parameters
& microgrid isolation loops.

Fixed $3,500 $3,500

1.04 ● On-Site Utility Witness Test Facilitation
● Standby journey-level field electricians &
calibrated tooling for live demo.
● Execute live anti-islanding trip and time the
mandatory 5-min cooldown reset.
4 $225 $900

1.05 ● Project Management & Field Supervision
● Field logistics coordination, safety compliance
audits, and document sign-offs.
8 $225 $1,800

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Simmitri • 6203 San Ignacio Avenue, Suite 110, San Jose, CA 95119 • 408-779-3333 • [email protected]

Page 2 ends

Item Description of Work / Deliverable Est. Hours Rate / Type Total Line Cost Subtotal Cost $25,825
$ [Fill Markup]
NET CHANGE TO CONTRACT VALUE $25,825

3. Total Cost & Progress Payment Schedule
Net Change to Contract Value (from Section 2): $ [FILL TOTAL] Payments shall be invoiced and are due within [Insert] days of each milestone below being met:
# Payment Milestone Amount Due
1st Due upon signing of this Change Order $12,912.50
2nd Due upon completion of PPI Relay Testing $5,000.00
3rd Due upon passing of the live PG&E field witness test / inspection $7,912500 TOTAL PAYMENT SCHEDULE $25,825.00

4. Impact to Project Schedule
Execution of this Change Order will add approximately [Insert Days, e.g., 30] calendar days to the overall project schedule performance window. This duration accounts for third-party subcontractor mobilization, the utility's mandatory 15-to-30-day upfront engineering validation queue, and PG&E regional inspector field scheduling availability.

5. Terms, Conditions, & Critical Exclusions
● Utility Tariffs & Fees: All application, processing, or witness testing fees charged directly by PG&E are strictly excluded from this contract modification and shall be settled directly by the Owner. ● Design & Settings Integrity: Pricing assumes protection settings generated by the customer's Engineer of Record are technically flawless and fully cleared by PG&E. Troubleshooting or repeated testing arising from errors in engineering design will be treated as an independent Time & Materials (T&M) event.
● OEM Equipment Performance: Contractor accepts no liability for delays, hardware revisions, or software errors tied directly to original manufacturer equipment firmware glitches (BESS, inverters, or specialized digital relays). ● Utility Administrative Delays: The Contractor shall be held harmless for extensions, standing site overhead, or scheduling delays stemming from PG&E workload backlogs, rolling emergency inspector redirections, or administrative holds.

6. Formal Authorization & Execution
By executing signatures below, the Client formally authorizes the Contractor to implement the additional technical and field services outlined in this contract revision. The baseline construction contract value and schedule milestones will adjust in direct accordance with the sums and durations detailed above.

Contractor Authorized Signature: Owner / Client Authorized Signature:

Printed Name: Jonathan Garcia Printed Name: ____________________________ Title: CEO, Simmitri Title: ____________________________________ Date: ______________________________________ Date: ______________________________________

Page 87 of 249 ends

City Council
Meeting Minutes
Mark Turner - Mayor
Marilyn Librers - Mayor Pro Tem
Soraida Iwanaga - Council Member
Yvonne Martínez Beltrán - Council Member
Miriam Vega - Council Member
Wednesday, August 19, 2026
5:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chamber Building
17555 Peak Avenue, Morgan Hill, CA 95037

SPECIAL/REGULAR MEETING
A special meeting of the City Council was called at 5:00 p.m. for the purpose of conducting a closed session.

SPECIAL MEETING
5:00 p.m. Closed Session

CALL TO ORDER
Mayor Turner called the City Council meeting to order at 5:00 p.m.

ROLL CALL ATTENDANCE
City Clerk Bigelow called the roll.

PRESENT Mark Turner, Marilyn Librers, Soraida Iwanaga, Yvonne Martinez Beltran, Miriam Vega
ABSENT None

DECLARATION OF POSTING AGENDA
City Clerk Bigelow declared the posting of the agenda.

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August 19, 2026
2 CLOSED SESSION
City Attorney Tolentino announced the closed session item.

CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATON
Significant Exposure to Litigation [Government Code § 54956.9(d)(2)] One potential action involving significant exposure to litigation pursuant to Section 54956.9 (d)(2). Facts and circumstances are known under Section 54956.9(e)(2) - Complaints of inappropriate conduct by a Council Member

OPPORTUNITY FOR PUBLIC COMMENT ON CLOSED SESSION
Public comment opened at 5:01 p.m. With no requests to speak, public comment closed.

ADJOURN TO CLOSED SESSION
The meeting adjourned to closed session at 5:01 p.m.

REGULAR MEETING
The regular meeting convened at 6:12 p.m.

SILENT INVOCATION

PLEDGE OF ALLEGIANCE

CLOSED SESSION REPORT OUT
Council gave direction to the outside special counsel.

RECOGNITIONS
Carlos Perez, Royal Clothiers

CITY COUNCIL REPORTS
Mayor Pro Tem Librers reported that during the six-week Council recess, she continued to represent Morgan Hill by attending various committee meetings and other Cityrelated activities.

OTHER REPORTS
Council Member Martinez Beltran reported attending a Silicon Valley Clean Energy (SVCE) meeting and shared updates on SVCE’s continued support of Morgan Hill, including grant funding for the Centennial Recreation Center (CRC). She also shared that SVCE will be moving to a new facility and reported attending various meetings and reviewing City ordinances during the recess.

Page 89 of 249 ends

August 19, 2026
3 Council Member Vega reported attending various meetings and participating in volunteer activities during the recess. She also shared that she recently transitioned to working locally in Morgan Hill, eliminating her previous commute.

Mayor Turner reported attending a VTA Board meeting and a Cities Association meeting. He also met with community members to discuss opportunities to make Morgan Hill a destination for sports, youth sports, and recreation and shared that additional updates would be provided as the effort progresses.

Council Member Iwanaga reported participating in the Edward Boss Prado Foundation clothing giveaway and shared information about the upcoming free backpack giveaway.

She also shared information about an upcoming citywide community event organized by Dori Prado that encouraged community members to visit and learn more about activities at local churches.

CITY MANAGER'S REPORT
City Manager Turner reported that KTVU FOX 2 brought its Zip Trips series to Morgan Hill on August 7, showcasing the people, places, and local flavor of the community. She also announced the Centennial Recreation Center’s upcoming 20th anniversary celebration on October 10, which will feature a full day of activities, including a ceremony and celebrity free throw contest. Recreation updates included the 20th Annual CrossFit Games held on July 22, with a portion of the event taking place at the Morgan Hill Outdoor Sports Center and Dennis Kennedy Aquatics Center, as well as the City’s continued partnership with the San Jose Sharks to offer community ball hockey clinics at the Community and Cultural Center, with the next clinic scheduled for September 12.

Updates were also provided on several community projects and upcoming events. The Upper Llagas Flood Protection Project continued to progress, with Wright Avenue reopened to vehicle traffic and Hale Avenue scheduled to reopen in October. She shared information about the Back to School Night Twilight Market scheduled for August 20 in Downtown Morgan Hill, which will feature children’s activities, giveaways, resource booths, and local small business vendors. She also shared information about the upcoming November 3, 2026 ballot measure, when Morgan Hill voters will decide whether the City Treasurer position should remain elected or become appointed.

She shared that the City is launching the ELEVATE Morgan Hill Spanish Leadership Academy, a free 10-week program conducted entirely in Spanish and focused on strengthening leadership skills, connecting residents with community resources, and encouraging civic engagement. The program will begin with an in-person retreat on August 29, followed by classes beginning September 15. In addition, Morgan Hill was selected to present its ELEVATE Morgan Hill economic mobility program at the International City/County Management Association National Economic Mobility Conference in Washington, D.C., with City representatives attending on behalf of Morgan Hill.

She reported that Heron Power announced an investment of more than $100 million to

Page 90 of 249 ends

August 19, 2026
4 establish Heron Factory One in Morgan Hill. The project will convert a 286,000-squarefoot facility at the former Young’s Market on Jarvis into a high-tech manufacturing plant producing next-generation medium-voltage power conversion systems. PG&E and the Governor’s Office of Business and Economic Development were recognized for their support in attracting the business to Morgan Hill. Lastly, Kelly Wright was introduced as the City’s new Human Resources Director, bringing more than 25 years of public sector HR experience.

CITY ATTORNEY'S REPORT
None.

PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Public comment opened at 6:25 p.m. The following people were called to speak:

Dan Cloutier
Chris Robell
Kathy Jasper
Bruce Cooley
Kaitlin
Linda Izquierdo
Susan Betz
Phil Orselli
Gerardo Leon
Ashley Antioch Sarabia
Trizha Aquino
Huy Tran
Heather Burns
Sean Baker
Julianne Saenz
Kevin Park (Zoom)
With no further requests to speak, public comment closed.

ADOPTION OF AGENDA
MOTION:

Adopting the agenda as posted.

RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Council Member Vega
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None

Page 91 of 249 ends

August 19, 2026
5 The meeting recessed at 6:56 p.m. and reconvened at 7:00 p.m.

Public comment opened at 7:07 p.m.

Rocke Garcia was called to speak.

With no further requests to speak, public comment closed.

MOTION:

Approving consent calendar items 1 through 5 and 7 through 15.

RESULT: Passed
MOVER: Council Member Iwanaga
SECONDER: Council Member Vega
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: Council Member Martinez Beltran

1. ACCEPT CENTENNIAL RECREATION CENTER (CRC) BATTERY STORAGE

PROJECT
Recommendation:

1. Accept as complete the Centennial Recreation Center (CRC) Battery Storage Project;

2. Authorize the Public Services Director to sign the Notice of Completion; and

3. Direct the City Clerk to file said Notice of Completion with the County Recorder's Office.

2. ACCEPT GRANT FUNDING OF $798,000 FROM CAL FIRE AND ADOPT THE BUDGET AMENDMENT RESOLUTION TO APPROPRIATE $998,000 IN THE

AGRICULTURAL PRESERVATION AND OPEN SPACE FUND TO SUPPORT

A FIRE PROTECTION PROJECT
Recommendation:

Page 92 of 249 ends

August 19, 2026
6 1. Accept Grant Funding of $798,000 from CAL FIRE for a fuel reduction project on City right of way and open space areas; and

2. Amend the Fiscal Year 2026-2027 Capital Improvement Budget, appropriating $998,000 in expense and $798,000 in grant revenue from the Agricultural Preservation and Open Space Fund for fire protection project.

3. ACCEPT THE CALIFORNIA HIGHWAY PATROL CANNABIS TAX GRANT IN THE AMOUNT OF $170,429
Recommendation:

1. Adopt a resolution accepting the California Highway Patrol's Cannabis Tax Grant in the amount of $170,429; and

2. Authorize the City Manager to execute the California Highway Patrol's Cannabis Tax Fund Grant Program agreement.

4. ACCEPT THE CALIFORNIA OFFICE OF TRAFFIC SAFETY TRAFFIC ENFORCEMENT GRANT IN THE AMOUNT OF $79,300
Recommendation:

1. Adopt a resolution accepting the California Office of Traffic Safety's Selective Traffic Enforcement Grant in the amount of $79,300; and

2. Authorize the City Manager to execute the California Office of Traffic Safety's Selective Traffic Enforcement Grant Program agreement.

5. ADOPT ORDINANCE 2376, NEW SERIES, AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF MORGAN HILL AUTHORIZING AN AMENDMENT

TO THE CONTRACT BETWEEN THE CITY OF MORGAN HILL AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’

RETIREMENT SYSTEM
Recommendation:

Waive the reading, adopt Ordinance No. 2376, New Series, and declare that said title, which appears on the agenda, shall be determined to have been read by title and further reading waived.

7. APPROVE COMMISSION WORK PLANS FOR FISCAL YEAR 2026-27 Recommendation:

Review and approve the FY 2026-27 Work Plans for the Library, Culture and Arts Commission and the Parks and Recreation Commission.

Page 93 of 249 ends

August 19, 2026
7 8. APPROVE CONSULTANT AGREEMENTS WITH TL ENGINEERING CORP.

AND HEXAGON TRANSPORTATION CONSULTANTS. INC., FOR ON-CALL

TRANSPORTATION/TRAFFIC ENGINEERING SERVICES
Recommendation:

1. Approve and authorize the City Manager to execute and administer an agreement with TL Engineering in the amount of $300,000 to provide OnCall Transportation/Traffic Engineering Services for various Capital Improvement Program Projects and On-Call Engineering Plan Review and Technical Support Services for Land Development Engineering; and

2. Approve and authorize the City Manager to execute and administer an agreement with Hexagon Transportation Consultants, Inc. in the amount of $300,000 to provide On-Call Transportation/Traffic Engineering Services for various Capital Improvement Program Projects and On-Call Engineering Plan Review and Technical Support Services for Land Development Engineering.

9. APPROVE CONSULTANT AGREEMENT WITH HYDROSCIENCE
ENGINEERS, INC. FOR THE NOT TO EXCEED AMOUNT OF $671,147 FOR

CONDIT AND LLAGAS BOOSTER STATION DESIGN AND PROFESSIONAL

SERVICES
Recommendation:

Award and authorize the City Manager to execute a Consultant Agreement for Design Professionals with HydroScience Engineers, Inc. for the not to exceed amount of $671,147 for Condit and Llagas booster station design and professional services.

10. APPROVE FINAL MAP FOR SPRING VIEW – TRACT NO. 10589 AND RELATED SUBDIVISION IMPROVEMENTS AGREEMENT (335 SPRING

AVENUE)
Recommendation:

1. Approve the Final Map;

2. Approve a Subdivision Improvements Agreement with 335 Spring LLC, a California limited liability company;

3. Authorize the City Manager to execute the Subdivision Improvements Agreement; and

4. Authorize the recordation of the Final Map and Subdivision Improvements Agreement.

11. APPROVE PURCHASE OF REPLACEMENT PUMPS FOR LIFT STATIONS C AND H FROM SHAPE INC. IN THE AMOUNT OF $105,135
Recommendation:

Page 94 of 249 ends

August 19, 2026
8 Approve and authorize the City Manager to execute a purchase order to Shape Inc. in the amount of $105,135 for Lift Station C and H replacement pumps.

12. APPROVE RESPONSES TO 2025-26 CIVIL GRAND JURY REPORTS, "POTHOLE DAMAGE: IMPROVING CLAIMS PROCESSES WITHIN SANTA CLARA COUNTY," AND "VTA’S MANAGEMENT AND OVERSIGHT OF BART SILICON VALLEY PHASE II”
Recommendation:

1. Approve response to 2025-26 Santa Clara County Civil Grand Jury Report “Pothole Damage: Improving claims processes within Santa Clara County,";

2. Approve response to 2025-26 Santa Clara County Civil Grand Jury Report "VTA’s Management and Oversight of BART Silicon Valley Phase II,"; and

3. Authorize the Mayor to sign the responses.

13. APPROVE THE AMENDMENT TO GRANT OF MAINTENANCE AND ACCESS

EASEMENT WITH SUNSWEET MORGAN HILL DEVELOPMENT LLC TO

ABANDON CERTAIN PORTIONS OF AN EXISTING MAINTENANCE

EASEMENT AND AN ACCESS EASEMENT BOTH RUNNING ALONG THE

WESTERLY SIDE OF THE SUNSWEET MIXED-USE APARTMENT BUILDING LOCATED AT 90 E. 3RD STREET (DESIGNATED AS ASSESSOR’S PARCEL NUMBER 726-13-058) AND ACCEPT COMPENSATION IN THE AMOUNT OF $5,216
Recommendation:

1. Approve the Amendment to Grant of Maintenance and Access Easement with Sunsweet Morgan Hill Development LLC that will reduce the square footages of an existing 3,600 sq. ft. Maintenance Easement Area and an existing 2,880 sq. ft. Access Easement Area, granted to the City on August 27, 2014 by Glenrock Builders, Inc. (original Sunsweet Property Owner/Developer), with both easements running along the westerly side of the Sunsweet Mixed-Use Apartment Building located at 90 E. 3rd Street (designated as Assessor’s Parcel Number: 726-13-058);

2. Accept a fair market value compensation in the amount of $5,216 from Sunsweet Morgan Hill Development LLC (current Sunsweet Property Owner);

3. Authorize the City Manager to execute the Amendment to Grant of Maintenance and Access Easement; and

4. Authorize the recordation of the Amendment to Grant of Maintenance and Access Easement in the Official Records of the County contingent upon the receipt of the $5,216 compensation from Sunsweet Morgan Hill Development LLC.

Page 95 of 249 ends

August 19, 2026
9 14. APPROVE THE JUNE 17, 2026 CITY COUNCIL MEETING AND JUNE 24, 2026 SPECIAL CITY COUNCIL MEETING MINUTES
Recommendation:

Approve the June 17, 2026 City Council Meeting and June 24, 2026 Special City Council Meeting Minutes.

15. RATIFY CITY POSITIONS ON PENDING LEGISLATION
Recommendation:

1. Ratify the City’s position opposing pending legislation Senate Bill 1117 (Cervantes) Accessory dwelling units and junior accessory dwelling units;

2. Ratify the City's position opposing pending legislation Assembly Bill 1621 (Wilson) Planning and Zoning Law: Post-entitlement Phase Permits:

Housing Accountability Act;

3. Ratify the City's position opposing pending legislation Assembly Bill 1751 (Quirk-Silva) Missing Middle Townhome Ownership Act;

4. Ratify the City's position supporting Assembly Bill 1436 (Avila Faris) State Air Resources Board: air pollution regulations: private fleets: exception; and

5. Ratify the City signing on to the League of California Cities coalition letter urging the Legislature to reject proposed wildfire liability reforms.

ITEM PULLED FOR DISCUSSION

6. APPROVE AN IMPACT FEE FREEZE AGREEMENT WITH REGENCY
CENTERS, L.P., FOR A 55,314 SQUARE FOOT RETAIL DEVELOPMENT ON

7.82 ACRES PARCEL IDENTIFIED BY ASSESSOR PARCEL NUMBER (APN) 728-31-020
Recommendation:

Approve and authorize the City Manager to execute an Impact Fee Freeze Agreement with Regency Centers, L.P. for an approximately 55,314 square foot retail development on 7.82 acres located at the southwest corner of Cochrane Road and DePaul Road on APN 728-31-020.

City Manager Turner provided a report.

Public comment opened at 7:07 p.m. With no requests to speak, public comment closed.

MOTION:

Approving the recommended action.

RESULT: Passed

Page 96 of 249 ends

August 19, 2026
10 MOVER: Council Member Martinez Beltran
SECONDER: Council Member Vega
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None

OTHER BUSINESS

16. APPOINT VOTING DELEGATES FOR THE 2026 CALCITIES (LEAGUE)

ANNUAL CONFERENCE AND APPROVE CITY SUPPORT OF THE

RESOLUTION TO BE CONSIDERED
Recommendation:

1. Appoint a voting delegate and up to two (2) alternate voting delegates to the CalCities Annual Conference;

2. Direct the Clerk team to complete and forward the voting delegate form to CalCities;

3. Confirm "support" for the resolution to be considered calling for a working group to consider a state constitutional amendment or other form of initiative to ensure final local authority over housing and land use decisions; and

4. Authorize the City’s voting delegate(s) to vote on the resolution to be considered at the CalCities annual conference.

City Clerk/Public Information Officer Bigelow provided a report.

Public comment opened at 7:08 p.m. With no requests to speak, public comment closed.

MOTION:

Appointing the Mayor to serve as the voting delegate and the Mayor Pro Tem to serve as the alternate voting delegate and directing the recommended actions.

Page 97 of 249 ends

August 19, 2026
11 ABSENT: None

17. RECEIVE MONTHLY BUDGET UPDATE; PRELIMINARY FY 2025-26 FINANCIAL AND INVESTMENT REPORTS; AND CITY MANAGER

AUTHORITY REPORT
Recommendation:

Accept and file report.

Finance Director Nguyen provided a report and presentation.

Public comment opened at 7:20 p.m. With no requests to speak, public comment closed.

Report accepted.

18. PROVIDE DIRECTION TO STAFF ON PROPOSED FUTURE COUNCIL

INITIATED AGENDA ITEMS
Recommendation:

Determine if the majority of the City Council wants the following items agendized at a future meeting for discussion:

1. Review and update regulatory framework for utility-scale and specialized high-impact land uses; and

2. Funding for the Morgan Hill Gateway Vintage Sign Project.

City Manager Turner provided a report.

Public comment opened at 7:29 p.m. The following people were called to speak:

Dan Cloutier
Bruce Cooley
Linda Izquierdo
Susan Betz
Greg Felios
Kaitlin
Gerardo
George Panos
Camilla James
Dolores Alvarado
Sharon Luna (Zoom)
Kevin Park (Zoom)
With no further requests to speak, public comment closed.

Council approved agendizing both items for discussion at a future City Council meeting. City Council directed staff to return on August 26, 2026, with an interim ordinance imposing a temporary moratorium on data centers and battery storage systems.

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August 19, 2026
12 FUTURE COUNCIL INITIATED AGENDA ITEMS
None.

ADJOURNMENT
There being no further business, Mayor Turner adjourned the meeting at 7:58 p.m.

Minutes Prepared by:

Michelle Bigelow, City Clerk

Page 99 of 249 ends

Council Chamber Building
17555 Peak Avenue, Morgan Hill, CA 95037

SPECIAL/REGULAR MEETING
A special meeting of the City Council was called at 5:30 p.m. for the purpose of conducting a closed session.

SPECIAL MEETING
5:30 p.m. Closed Session

CALL TO ORDER
Mayor Turner called the City Council meeting to order at 5:30 p.m.

ROLL CALL ATTENDANCE
City Clerk Bigelow called the roll.

PRESENT Mark Turner, Marilyn Librers, Soraida Iwanaga, Yvonne Martinez Beltran, Miriam Vega
ABSENT None

DECLARATION OF POSTING AGENDA

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August 26, 2026
2 City Clerk Bigelow declared the posting of the agenda.

SILENT INVOCATION

PLEDGE OF ALLEGIANCE

CLOSED SESSION
City Attorney Tolentino announced the closed session item.

OPPORTUNITY FOR PUBLIC COMMENT ON CLOSED SESSION
Public comment opened at 5:31 p.m. With no requests to speak, public comment closed.

ADJOURN TO CLOSED SESSION
The meeting adjourned to closed session at 5:31 p.m.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
[Government Code section 54956.9(d)(4)]
Initiation of Litigation
One case

REGULAR MEETING
The regular meeting convened at 6:02 p.m.

CLOSED SESSION REPORT OUT
City Attorney Tolentino reported that the City Council authorized the initiation of litigation in one action and stated that the action, defendants, and other information would be disclosed upon inquiry following the filing of the lawsuit, pursuant to Government Code Section 54957.1.

PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Public comment opened at 6:05 p.m.

Daniel Cloutier was called to speak.

With no further requests to speak, public comment closed.

ADOPTION OF AGENDA
MOTION:

Adopting the agenda as posted.

RESULT: Passed
MOVER: Council Member Martinez Beltran

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August 26, 2026
3 SECONDER: Council Member Vega
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None

CONSENT
MOTION:

Approving the consent calendar.

1. AUTHORIZE THE CITY MANAGER TO EXECUTE AND ADMINISTER AN

AMENDMENT TO THE AGREEMENT WITH THE COUNTY OF SANTA CLARA

FOR SOUTH COUNTY YOUTH TASK FORCE FUNDING
Recommendation:

Authorize the City Manager to further execute and administer an amendment to service agreement with the Santa Clara County District Attorney's Office to receive and administer grant funding in support of the South County Youth Task Force.

OTHER BUSINESS

2. CONSIDERATION TO APPROVE AN INTERIM URGENCY ORDINANCE IMPOSING A 45-DAY TEMPORARY MORATORIUM ON THE PROCESSING

AND APPROVAL OF NEW LAND USE APPLICATIONS FOR FREE

STANDING DATA CENTERS AND GRID-SCALE BATTERY ENERGY

STORAGE SYSTEMS (BESS) WITHIN THE CITY LIMITS DURING THE CITY'S

REVIEW AND ADOPTION OF REGULATIONS FOR SUCH USES
Recommendation:

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August 26, 2026
4 1. Determine the adoption of this Urgency Ordinance is exempt from California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3);

2. Introduce by title only, and waive further reading of Urgency Ordinance, imposing a 45-day moratorium prohibiting processing, approval, and acceptance of new Data Center and Grid-Scale Battery Energy Storage Systems land use applications;

3. Direct staff to develop policy and regulations relating to data centers and grid-scale battery energy storage; and

4. Direct the Planning Commission to review draft policies and regulations and make recommendations to City Council in accordance with the Morgan Hill Municipal Code.

City Manager Turner introduced the item.

Development Services Director Carman provided the report.

Public comment opened at 6:22 p.m. The following people were called to speak:

Dan Cloutier
Lauren Howsman
Greg Felios
Deborah Africa
With no further requests to speak, public comment closed.

MOTION:

Determining that the adoption of this Urgency Ordinance is exempt from California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3).

Introducing by title only, and waive further reading of Urgency Ordinance, imposing a 45-day moratorium prohibiting processing, approval, and acceptance of new Data Center and Grid-Scale Battery Energy Storage Systems land use applications.

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August 26, 2026
5 RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Council Member Iwanaga
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None
MOTION:

Directing staff to develop policy and regulations relating to data centers and gridscale battery energy storage and directing the Planning Commission to review draft policies and regulations and make recommendations to City Council in accordance with the Morgan Hill Municipal Code.

RESULT: Passed
MOVER: Council Member Martinez Beltran
SECONDER: Council Member Iwanaga
AYES: Mayor Turner, Mayor Pro Tem Librers, Council Member Iwanaga, Council Member Martinez Beltran, Council Member Vega
NAYS: None
ABSTAIN: None
ABSENT: None
The meeting recessed at 6:32 p.m. and reconvened at 6:39 p.m.

WORKSHOP

3. CITY COUNCIL MID-YEAR GOAL CHECK-IN
Recommendation:

Receive and review the Sustainable Morgan Hill ongoing and strategic priorities, departmental updates, workplan status updates, economic development and housing updates, and discuss emergency preparedness.

City Manager Turner reviewed the City's Sustainable Morgan Hill Ongoing and Strategic Priorities. She then highlighted some department updates. After the updates, she reviewed the Department Workplan items.

Economic Development Director Mahood provided an economic development update including the Economic Blueprint, jobs and revenue, and fiscal

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August 26, 2026
6 sustainability and quality of life in Morgan Hill.

Housing and Economic Mobility Director Lang provided an overview of the Housing Policy Updates the team will be bringing forward.

Emergency Operations Coordinator Ponce provided an update on the City's Emergency Operations and the City Council's role in an emergency.

Public comment opened at 8:22 p.m. The following people were called to speak:

Elizabeth Stone
Doug Muirhead (Zoom)
With no further requests to speak, public comment closed.

ADJOURNMENT
There being no further business, Mayor Turner adjourned the meeting at 8:29 p.m.

Minutes Prepared by:

Michelle Bigelow, City Clerk

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6 CITY COUNCIL STAFF REPORT
MEETING DATE: September 16, 2026
PREPARED BY:

Cynthia Iwanaga, Management Analyst
APPROVED BY: City Manager

APPROVE THIRD AMENDMENT TO THE SERVICE AGREEMENT WITH
CARBONIC SERVICE, INC. FOR CARBON DIOXIDE (CO2) SERVICES IN A TOTAL AMOUNT NOT TO EXCEED $100,000

RECOMMENDATION(S)

1. Approve the Third Amendment to the Service Agreement with Carbonic Service, Inc. for an additional year of carbon dioxide (CO2) services for $25,000, for a total agreement amount of $100,000; and

2. Authorize the City Manager to execute and administer the Service Agreement.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Maintaining and Enhancing Infrastructure
Strategic Priorities 2026-2027
Fiscal Sustainability
REPORT NARRATIVE:

The purpose of this report is to provide the City Council with an opportunity to consider a Third Amendment to the City's Service Agreement with Carbonic Service, Inc. ("Carbonic") for the rental of three (3) 1,000 lb. carbon dioxide (CO2) tanks at the Aquatics Center and the provision of CO2 for the Aquatics Center, Centennial Recreation Center, and Community and Cultural Center. CO2 is used at the pools and splash pads to maintain water chemistry.

The City has contracted with Carbonic since November 2016 to provide CO2 services.

The last request for bids was issued in September 2022. The City entered into the current agreement with Carbonic in January 2023.

The City's current agreement with Carbonic expires on December 31, 2026. The original amount of the agreement was $60,000 for the initial two-year term with three optional one-year extensions. Since the amount of the original agreement was below the $75,000 threshold for City Council approval, it was approved per authority of the City

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6 Manager pursuant to Chapter 3.04 of the Morgan Hill Municipal Code.

On December 13, 2024, the First Amendment extended the term by one year to December 31, 2025. On December 18, 2025, the Second Amendment extended the term by one year to December 31, 2026, and increased the amount of the agreement to $75,000. During Fiscal Year 2025-2026, $22,000 was expended against this agreement. For the fifth year of the agreement, staff recommends increasing the total agreement amount to $100,000 via a Third Amendment. Since the new amount would exceed the maximum City Manager authority of $75,000, the Amendment requires City Council approval. In addition to increasing the maximum compensation, the Third Amendment would also authorize the City Manager to execute and administer one (1) additional one-year extension of the service agreement in an annual amount that would not increase the price of the agreement by more than five (5%) percent annually.

For the Third Amendment's pricing, Carbonic has agreed to cap the increase on the CO2 cost per lb. to an additional 2 cents per lb. The cost per lb. will increase from 30 cents per lb. to 32 cents per lb. for the term from January 1, 2027 to December 31, 2027.

Maintenance staff has been satisfied with the service that Carbonic has provided to date, and recommends approval of this Third Amendment to be able to efficiently maintain water chemistry for the City's pools and splash pads.

COMMUNITY ENGAGEMENT:

Not Applicable
As the provision of CO2 is a regular and expected City Service, no efforts were made to inform the community about this proposed amendment.

ALTERNATIVE ACTIONS:

The City Council could decline to approve the Third Amendment and instead direct staff to proceed with a request for proposals (RFP) for the rental of tanks and the provision of CO2. This is not recommended as maintenance staff continues to be satisfied with the current vendor's service and does not believe an RFP will result in improved pricing.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

The City Council has not taken prior action on this agreement. The original agreement and subsequent amendments were approved per City Manager authority pursuant to Chapter 3.04 of the Morgan Hill Municipal Code.

FISCAL AND RESOURCE IMPACT:

Funding for these services is included in the FY 2026-2027 and FY 2027-2028 Adopted Budget within the General Fund (010) Aquatics Center, Centennial Recreation Center, and Community and Cultural Center Building Maintenance budgets.

CEQA (California Environmental Quality Act):

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6 Categorical Exemption
The activities described in this staff report are categorically exempt under CEQA, specifically pursuant to Section 15301(c) of the CEQA Guidelines (Existing Facilities), as the subject work involves the repair, maintenance or minor alterations of existing City facilities involving negligible or no expansion of use of those facilities.

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7 CITY COUNCIL STAFF REPORT
MEETING DATE: September 16, 2026
PREPARED BY:

Chris Ghione, Public Services Director
APPROVED BY: City Manager

APPROVE PACIFIC GAS AND ELECTRIC COMPANY (PG&E)

AGREEMENT FOR UNDERGROUNDING DRY UTILITIES FOR THE
UPPER LLAGAS CREEK FLOOD CONTROL PHASE 2B PROJECT

BETWEEN WRIGHT AND MAIN AVENUES IN AN AMOUNT OF
$388,390.48

RECOMMENDATION(S)
Approve and authorize the City Manager to execute and administer a Pacific Gas and Electric Company Agreement to underground dry utilities on Hale Avenue between Main Avenue and Wright Avenue for $388,390.48.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Enhancing Public Safety and Quality of Life
Maintaining and Enhancing Infrastructure
Strategic Priorities 2026-2027
Public Safety
Transportation
Guiding Documents
Storm Drain Master Plan
Transportation Master Plan
REPORT NARRATIVE:

The City is currently partnering with Valley Water in efforts to complete the Upper Llagas Creek Flood Protection Project. The completion of this project will provide flood control for the West Little Llagas Creek running through Morgan Hill, protecting homes and businesses. Valley Water is currently under construction with Phase 2B of the Flood Control Project and is scheduled to be complete by January 2027.

Included in the project is the reconstruction of Hale Avenue, the undergrounding of overhead utilities along the west side of Hale Avenue between Main Avenue and Wright Avenue, and the installation of a new traffic signal at the Wright Avenue and Hale Avenue intersection (Attachment 1-Project Location Map). The City previously entered a contract for this work with PG&E for $589,199 in August 2022. However, as the project

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7 progressed, PG&E discovered additional design work, construction work and easement acquisitions necessary for the project to be fully completed. PG&E has been working on the redesign for this project for years and has finally presented increased costs to the City. These costs for the additional scope total $388,390.48.

City staff have reviewed the scope from PG&E. While frustrated with the time and delay and increased costs this redesign is pushing onto the City, the additional scope and costs are appropriate. Without this increased work from PG&E for the final portion of the project, the traffic signal on Wright Avenue and other project components will be delayed and infeasible to construct. In addition, much of the other undergrounding work approved by the City in June of this year on the opposite side of the roadway will not be able to proceed without this undergrounding work. This undergrounding work in totality is required in order to eliminate identified conflicts between the new traffic signal poles and the overhead electrical lines at the Wright intersection as well as to complete finalization of sidewalk improvements along Hale Avenue. For this PG&E contract, the vaults and conduits will be installed by Valley Water's electrical contractor (which are within the existing project contract) and PG&E will install the cables, transformers and remove the overhead lines and poles.

Staff is requesting City Council approve the PG&E contract in order to continue to move forward on the project. The traffic signal installation is scheduled to begin in the Fall of 2026.

COMMUNITY ENGAGEMENT:

The City continues to engage the community on the work happening in association with Valley Water's Upper Llagas Creek Flood Control Project. Significant work has been completed thus far, with the Hale Avenue Roadway set to reopen in the next two months and project completion expected to occur in early 2027.

ALTERNATIVE ACTIONS:

The City Council could elect not to move forward with the undergrounding work. This would eliminate the possibility of installing a traffic signal at Wright Avenue. It would also create significant issues in restoring the sidewalk on Hale Avenue.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

The City has taken numerous actions over the last several decades in support of the Upper Llagas Flood Control Project. Previous actions with PG&E related to undergrounding the overhead lines adjacent to the project include:
• On August 17, 2022, the City Council approved a PG&E agreement to underground dry utilities along the west side of Hale Avenue between Main and Wright for $589,199.
• On June 17, 2026, the City Council approved a PG&E agreement to underground dry utilities along the east side of Hale Avenue near the Wright intersection for $384,876.

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7 FISCAL AND RESOURCE IMPACT:

Funding for this project is allocated within the approved Capital Improvement Program in the Traffic Signal and Intersection Improvements Project, Traffic Impact Fee Fund (Fund 309).

CEQA (California Environmental Quality Act):

Environmental Impact Report & Categorical Exemption
An Environmental Impact Report (EIR) was certified for the Hale Avenue Extension and Santa Teresa Corridor Widening and Realignment Project in accordance with the California Environmental Quality Act (CEQA). Valley Water certified an Environmental Impact Report for the Flood Control Project. Additionally, relocation of infrastructure and utility work along existing roadways and associated with the Valley Water Project is exempt from CEQA per categorical exemption of Class 1, Existing Facilities.

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9/7/26 $( 1 1
Public Services Department Hale Avenue Undergrounding
Hale Avenue
Wright Avenue
Main Avenue
Attachment 1-Project Location Map

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Public
U 39 San Francisco, California
Revised Cal. P.U.C. Sheet No. 48554-E
Cancelling Revised Cal. P.U.C. Sheet No. 46339-E
Electric Sample Form No. 62-4527 Sheet 1
Agreement to Perform Tariff Schedule Related Work
Please Refer to Attached
Sample Form
Advice 6050-E Issued by Submitted February 4, 2021
Decision Robert S. Kenney Effective February 4, 2021
Vice President, Regulatory Affairs Resolution

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Public

AGREEMENT TO PERFORM TARIFF
SCHEDULE RELATED WORK1
DISTRIBUTION:
 Applicant (Original)
 Division (Original)
 Customer Care (Copy)
REFERENCE:

PM #35705733
Notification #118358618
Customer #2530290
CITY OF MORGAN HILL, (Applicant) has requested PACIFIC GAS AND ELECTRIC COMPANY, a California corporation (PG&E), to perform the tariff schedule related work as located and described in paragraph 3 herein.

PG&E agrees to perform the requested work and furnish all necessary labor, equipment, materials and related facilities required therefore, subject to the following conditions:

1. Whenever part or all of the requested work is to be furnished or performed upon property other than that of Applicant, Applicant shall first procure from such owners all necessary rights-of-way and/or permits in a form satisfactory to PG&E and without cost to it.

2. Customer shall indemnify and hold harmless PG&E, its officers, agents, and employees, against all loss, damage, expense, and liability, resulting from injury to or death of person, including, but not limited to employees of PG&E, Customer, or any third party, or damage to property, including, but not limited to, property of PG&E, Customer, or any third party, arising out of or in any way connected with the Services to be provided under this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the Customer, its officers, employees or agents.

Customer shall pay any costs that may be incurred by PG&E in enforcing this indemnity, including reasonable attorneys’ fees. [Pursuant to Resolution G-3561 of the California Public Utilities Commission the foregoing provision may be modified in agreements with governmental agencies to limit the scope of the indemnity to claims caused by the negligent or intentional acts or omissions of the governmental agency. Such modifications to this Agreement shall be submitted to the Commission for approval through a Tier 1 Advice Letter.]

3. The location and requested work are described as follows: (Describe in detail the materials and facilities to be furnished and/or work to be performed by PG&E. If more space is required, use other side and attach any necessary drawings as Exhibits A, B, C, etc.):

LOCATION: Along Hale Road, Between West Main Avenue and Wright Avenue, Morgan Hill, CA 95037 DESCRIPTION OF WORK: This supplemental contract reflects added costs of bringing the original design up to current standards including a new tie-in location and underground SCADA switching equipment.

The original project scope involved the undergrounding of overhead distribution facilities along Hale Road, between West Main Avenue and Wright Avenue in the City of Morgan Hill. When the job was originally designed in 2020, the R20B project tied into the Morgan Hill 2104 distribution feeder along West Main Avenue. Service reliability projects conducted by PG&E over the past few years have resulted in the relocation of the Morgan Hill 2104 distribution feeder and the addition of a new feeder – Morgan Hill 2103 – such that the original tie-in location for the City’s R20B project is no longer available. The new tie-in point requires an additional 315 feet of conduit and 1056 feet of new circuit to connect the R20B alignment with the new feeder system. The reliability project also included the installation of an OH 3-way SCADA switch along the R20B alignment, facilitating improved service reliability and load adaptability for the people of Morgan Hill. Undergrounding of this SCADA technology, using subsurface rated switching equipment placed in a #7 vault, has also been added to the City’s revised project scope. Because of the time elapsed since contracting the original R20B project, it is necessary under PG&E’s CPUC-approved Tariffs to bring the original design up to current standards, hence the new tie-in location and undergrounding of SCADA switching equipment.

Applicant shall pay to PG&E, promptly upon demand by PG&E, as the complete contract price hereunder, the sum of Three Hundred Eighty-eight Thousand, Three Hundred Ninety dollars and forty-eight cents ($388,390.48 including ITCC).

5. This agreement at all times shall be subject to such modifications as the California Public Utilities Commission may direct from time to time in the exercise of its jurisdiction.

Upon completion of requested work, ownership shall vest in: X PG&E Applicant Executed this 9th day of September 2026 .

This agreement is effective when accepted and executed by PG&E.

CITY OF MORGAN HILL PACIFIC GAS AND ELECTRIC COMPANY
Customer/Company
Authorized by (Print) Authorized by Brandon Tran

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Public
Signature
Title Service Planning and Design Supervisor
Date 9/9/2026
Mailing Address:
† Information collected on this form is used in accordance with PG&E’s Privacy Policy. Page 1 of 1 The Privacy Policy is available at pge.com/privacy. Form 62-4527 Advice 4350-G/6050-E
1Automated Document, Preliminary Statement, Part A February 2021

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8 CITY COUNCIL STAFF REPORT
MEETING DATE: September 16, 2026
PREPARED BY:

Mariah Dabel, Public Services Administrative Manager
APPROVED BY: City Manager

AUTHORIZE CITY MANAGER TO EXECUTE FIRST AMENDMENT TO

PROPERTY USE AGREEMENT WITH NEW CINGULAR WIRELESS PCS
FOR CELL SITE AT 2275 ROLLING HILL DRIVE

RECOMMENDATION(S)
Authorize the City Manager to execute the First Amendment to New Cingular Wireless PCS's Property Use Agreement.

COUNCIL PRIORITIES, GOALS & STRATEGIES
City Council Ongoing Priorities
Maintaining and Enhancing Infrastructure
Strategic Priorities 2026-2027
Fiscal Sustainability
REPORT NARRATIVE:

The purpose of this report is to request City Council's authorization for the City Manager to execute the First Amendment with New Cingular Wireless PCS for the Property Use Agreement at 2275 Rolling Hills Drive. This item brings forward a revision to the First Amendment, previously approved by the City Council on June 17, 2026. After the item was approved, AT&T requested additional minor changes to the agreement’s insurance provisions. The insurance revisions were further refined by the City and this updated First Amendment now requires City Council approval.

The City of Morgan Hill routinely has allowed cellular installations at the City's communications and tank facilities. Currently, New Cingular Wireless PCS (dba AT&T Wireless) has a cell tower at 2275 Rolling Hills Drive adjacent to the utilities tank equipment operated by the City of Morgan Hill. The cell tower installation was first approved in 2013.

New Cingular's current agreement for the site expires on July 2, 2028. With the end of the agreement approaching, New Cingular approached the City to ask for an extension.

The following deal points are proposed: an initial 5-year term with up to four 5-year extensions resulting in a new expiration date of July 2, 2053 and continuation of payments increasing 3.5% annually.

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8 With a time extension, New Cingular will have stability at the site and can invest in improvements that will maintain and enhance telecommunications services in the community. As the proposed amendment will increase City revenues and maintain services, staff recommends approval of the attached First Amendment.

COMMUNITY ENGAGEMENT:

This report serves to inform the community of the recommended contract amendment.

ALTERNATIVE ACTIONS:

The Council could decline to approve the Amendment and provide direction to staff on alternative negotiation parameters or direction on decommissioning the site as a cell tower location. Decommissioning the site would result in a loss of cellular service to the Morgan Hill community and a loss of revenue to the City.

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

The City's agreement with New Cingular for initial installation of the telecommunications equipment was approved by the City Council in 2013. An earlier version of the First Amendment was approved by the City Council on June 17, 2026. The revenue is included in the City's five-year forecast. A very similar amendment providing a time extension at a different location (El Toro Mountain) was approved by the City Council in 2018.

FISCAL AND RESOURCE IMPACT:

The City's revenue from the property use agreement is $60,442 in FY 2025-26. This income is credited to the City's Fund 650 Water Operations and helps pay for services, offsetting service fees for water utility customers. With this amendment extending the term, the City's revenue would increase by 3.5% annually. By the end of the proposed term of the agreement, annual revenue will exceed $153,000.

The resources to negotiate and manage cellular tower property use agreements are included in the work plan of the Public Services Department.

CEQA (California Environmental Quality Act):

Not a Project
This Amendment is an administrative action that is not a project under the CEQA Guidelines. Any additional facilities located on the site will need to obtain a Conditional Use Permit and would engage in the CEQA process at that time.

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2026 Amendment
- 1 -
Market: San Francisco / Sacr / Reno
Cell Site Number: CCL00750
Cell Site Name: MCKEAN ROAD 2
Fixed Asset Number: 10151482

FIRST AMENDMENT TO INSTALLATION AND PROPERTY USE AGREEMENT

BETWEEN THE CITY OF MORGAN HILL AND
NEW CINGULAR WIRELESS PCS, LLC.

THIS FIRST AMENDMENT TO INSTALLATION AND PROPERTY USE
AGREEMENT (“Amendment”) dated as of the latter signature date below (the “Effective Date”) is by and between City of Morgan Hill, a municipal corporation having a mailing address at 17575 Peak Avenue, Morgan Hill, CA 95037 (“City”) and New Cingular Wireless PCS, LLC, a Delaware limited liability company, having a mailing address at 1025 Lenox Park Blvd NE, 3rd Floor, Atlanta, GA 30319 (“Company”).

WHEREAS, City and Company entered into an Installation and Property Use Agreement dated July 3, 2013, whereby City leased to Company certain Premises (“Premises”), therein described, that are a portion of the Property (“Property”) located at 2275 Rolling Hills Drive, Morgan Hill, CA 95037 (the “Agreement”); and
WHEREAS, the Term of the Agreement will expire on July 2, 2028, and the parties mutually desire to renew the Agreement, memorialize such renewal period and modify the Agreement in certain other respects, all on the terms and conditions contained herein; and WHEREAS, City and Company desire to amend the Agreement to modify the notice section thereof; and
WHEREAS, City and Company desire to amend the Agreement to permit Company to add, modify and/or replace equipment in order to be in compliance with any current or future federal, state or local mandated application, including but not limited to emergency 911 communication services; and
WHEREAS, City and Company, in their mutual interest, wish to amend the Agreement as set forth below accordingly.

NOW THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Company agree as follows:

1. Extension Term. At the end of the final Extension Term presently set forth in the Agreement, the Term will automatically renew for five (5) separate consecutive additional periods of five (5) years each (each being defined as a “Extension Term”) upon the same terms and conditions of the Agreement, unless Company notifies City in writing of Company’s intention not to renew the Agreement at least sixty (60) days prior to the expiration of the existing Term.

Docusign Envelope ID: FD0E6746-7FB7-806A-8181-5DA233BB8B66

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2026 Amendment
- 2 -

2. Emergency 911 Service. In the future, without the payment of additional rent, or any other consideration, and at a location mutually acceptable to City and Company, City agrees that Company may add, modify and/or replace equipment in order to be in compliance with any current or future federal, state or local mandated application, including but not limited to emergency 911 communication services.

3. Acknowledgement. City acknowledges that: 1) this Amendment is entered into of the City’s free will and volition; 2) City has read and understands this Amendment and the underlying Agreement and, prior to execution of this Amendment, was free to consult with counsel of its choosing regarding City’s decision to enter into this Amendment and to have counsel review the terms and conditions of this Amendment; 3) City has been advised and is informed that should City not enter into this Amendment, the underlying Agreement between City and Company, including any termination or non-renewal provision therein, would remain in full force and effect.

4. Notices. Section 15 of the Agreement is hereby deleted in its entirety and replaced with the following:

NOTICES. All notices, requests, payments of rent, demands, and other communications required or permitted hereunder shall be given as follows:

For Notices of Default to Company:
a) To Company’s Lease Administration Department at [email protected]; and b) To Company’s Law Department via First Class certified or registered mail, return receipt requested, or by a nationally recognized overnight courier, postage prepaid:

New Cingular Wireless PCS, LLC
Attn.: Legal Dept – Network Operations
Re: Cell Site #: CCL00750; Cell Site Name: MCKEAN ROAD 2 (CA) Fixed Asset #: 10151482
208 S. Akard Street
Dallas, TX 75202-4206
For Notices of Default to City:
a) To City at
Mariah Dabel
City of Morgan Hill
17575 Peak Avenue,
Morgan Hill, CA 95037
[email protected];
and
Docusign Envelope ID: FD0E6746-7FB7-806A-8181-5DA233BB8B66

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2026 Amendment
- 3 -
b) To City’s Office of the City Attorney via First Class certified or registered mail, return receipt requested, or by a nationally recognized overnight courier, postage prepaid:

City Attorney’s Office
City of Morgan Hill
17575 Peak Avenue,
Morgan Hill, CA 95037
[email protected]
All other Notices will be sent:
a) To Company’s Lease Administration Department at [email protected]; and b) To City at [email protected]
Notices by email will be effective on the first calendar day after it was sent unless the sender receives an automated message that the email has not been delivered. Electronic mail shall be sent with a read receipt, but a read receipt shall not be required to establish that notice was given and received. All other Notices shall be effective when received unless returned undelivered. Either party hereto may change the place for the giving of notice to it by thirty (30) days’ prior written notice to the other party hereto as provided herein.

5. Section 24 is hereby deleted in its entirety and replaced its entirety with the following:
“COMPANY shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement including, without limitation, complying with California Government Code section 1090 et seq., the California Political Reform Act (California Government Code section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 etseq.). COMPANY will further comply and will ensure that its agents and its subcontractors comply, with California Government Code section 84308 (“Levine Act”) and the applicable regulations of the Fair Political Practices Commission concerning campaign disclosure (2 California Code of Regulations sections 18438.1 – 18438.8).”

6. Exhibit F of the Agreement is hereby deleted in its entirety and replaced with the revised Exhibit F attached hereto.

7. Charges. All charges payable under the Agreement such as utilities and taxes shall be billed by City within one (1) year from the end of the calendar year in which the charges were incurred; any charges beyond such period shall not be billed by City, and shall not be payable by Company. The foregoing shall not apply to annual rent which is due and payable without a requirement that it be billed by City. The provisions of this subsection shall survive the termination or expiration of the Agreement.

8. Other Terms and Conditions Remain. In the event of any inconsistencies between the Agreement and this Amendment, the terms of this Amendment shall control. Except as expressly Docusign Envelope ID: FD0E6746-7FB7-806A-8181-5DA233BB8B66

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2026 Amendment
- 4 -
set forth in this Amendment, the Agreement otherwise is unmodified and remains in full force and effect. Each reference in the Agreement to itself shall be deemed also to refer to this Amendment.

9. Capitalized Terms. All capitalized terms used but not defined herein shall have the same meanings as defined in the Agreement.

10. Public Record. The City, as a public agency, is subject to the disclosure requirements of the California Public Records Act (“CPRA”). This Agreement, including COMPANY’s rates and fees, is a public record under the California Public Records Act. If COMPANY has proprietary information contained in these documents, and COMPANY wishes to claim that such information falls within one or more CPRA exemptions, COMPANY must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a request for such information, the CITY will make reasonable efforts to provide notice to COMPANY prior to such disclosure. [NO MORE TEXT ON THIS PAGE - SIGNATURES TO FOLLOW ON NEXT PAGE] Docusign Envelope ID: FD0E6746-7FB7-806A-8181-5DA233BB8B66

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2026 Amendment
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IN WITNESS WHEREOF, the parties have caused this Amendment to be effective as of the last date written below.

CITY:

City of Morgan Hill,
a municipal corporation
COMPANY:

New Cingular Wireless PCS, LLC,
a Delaware limited liability company
By: AT&T Mobility Corporation
Its: Manager
By: By:

Print Name: Print Name:

Its: Its:

Date: Date:

APPROVED TO FORM
________________________
Print Name: Elisa Tolentino
Its: City Attorney
Date:___________________
ATTEST
________________________
Print Name: Michelle Bigelow
Its: City Clerk
Date:___________________
Docusign Envelope ID: FD0E6746-7FB7-806A-8181-5DA233BB8B66 Vani Muller
Associate Dir
8/4/2026

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EXHIBIT F

1. INSURANCE.

COMPANY shall carry, at its own cost and expense, and maintain for the duration of the Agreement , insurance against claims for injuries to persons or damages to property, including the PROPERTY, which may arise from, or in connection with, the performance of the work hereunder by COMPANY, its agents, representatives, employees or subcontractors.

A. Scope of Insurance. Coverage shall
be at least as broad as:

Insurance Services Office (ISO) "occurrence" form CG 00 01, including

1. Explosion, Collapse & Underground (“X, C,U”) coverage.

2. Insurance Services Office form number CA 00 01 covering Business Automobile Liability, code 1 "Any Auto" (including without limitation "owned autos,” hired autos," and "non-owned autos.")

3. Workers' Compensation insurance as required by the Labor Code of the State of California and Employers Liability insurance.

4. "All-risk" or "Causes of Loss - Special Form" property insurance covering all risks of loss to any improvements or betterments installed or constructed by COMPANY on the PROPERTY, including without limitation the ANTENNA FACILITY, which may be self-insurance provided by COMPANY or a parent entity of COMPANY for such property insurance.

B. Limits of Insurance.

COMPANY shall maintain limits of:

1. Commercial General Liability: Not less than $1,000,000 per occurrence, $2,000,000 general aggregate, and $1,000,000 products and completed operations aggregate for bodily injury, personal injury, and property damage. The general aggregate limit shall apply separately to this project/location, or the general aggregate limit shall be doubled.

2. Automobile Liability: Not less than $1,000,000 each accident for bodily injury and property damage.

3. Workers' Compensation and Employers Liability: Workers' Compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 coverage per accident, $1,000,000 per disease per employee, and $1,000,000 per disease policy limit.

4. Property Insurance: Full replacement cost with no co-insurance penalty provision or COMPANY's self-insurance program described in Section I(A)(4) above.

C. Deductibles and Self-Insured Retentions.

Any deductibles or self-insured retentions must be declared to the CITY. COMPANY shall be solely responsible for the payment of any and all deductibles or self-insured retentions.

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D. Other Insurance Provisions.

The policies are to contain, or be endorsed to contain, the following provisions:

1. Commercial General Liability and Automobile Liability Coverage(s) a. The City of Morgan Hill, its officers, employees, agents, and contractors are to be included as additional insured(s) by endorsement as respects: Liability caused in whole or in part by activities performed by or on behalf of, COMPANY; products and completed operations of COMPANY; premises owned, leased or used by COMPANY; and automobiles owned, leased, hired or borrowed by COMPANY.

Additional insured status shall: (i) be limited to bodily injury, property damage or personal and advertising injury caused, in whole or in part, by COMPANY, its employees, agents or independent contractors; and (ii) not extend to claims for punitive or exemplary damages arising out of the acts or omissions of CITY, its officers, employees, agents or contractors or where such coverage is prohibited by law, or to claims arising out of the sole negligence of CITY, its employees, agents, or independent contractors. The coverage shall contain no other special limitations on the scope of protection afforded to CITY, its officers, employees, agents and contractors. The Commercial General Liability shall be endorsed using ISO endorsement form CG 20 10 or CG 20 26 (or equivalent) for ongoing operations and CG 20 37 (or equivalent) for completed operations.
b. COMPANY's required insurance coverage shall allow and be endorsed primary insurance as respects CITY, its officers, employees, agents and contractors. Any insurance or self-insurance maintained by CITY, its officers, employees, agents or contractors shall be excess of COMPANY's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies by COMPANY shall not affect coverage provided CITY, its officers, employees, agents, or contractors.

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d. Coverage shall state that COMPANY's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
e. As provided for in Section C hereinabove, if COMPANY moves to a self-insurance program in the manner described in Section C hereinabove, and includes CITY as an additional insured, COMPANY shall: (i) maintain sufficient capital reserves as approved annually by Ernst & Young or any successor auditing firm; (ii) comply with applicable laws, including the timely filing of required government documents; (iii) ensure that COMPANY or any parent company providing such insurance maintains a net worth of at least $500,000,000 throughout the term of this AGREEMENT; and (iv) use an independent third party administrator to manage all claims.

In the event that COMPANY elects, under and in the manner provided for in this EXHIBIT F, to self-insure its obligation to include CITY as an additional insured, the following provisions apply: CITY shall (i) promptly and no later than thirty (30) days after notice thereof provide COMPANY with written notice of any claim, demand, lawsuit, or the like for which it seeks coverage pursuant to this Section and provide COMPANY with copies of any demands, notices, summonses, or legal papers received in connection with such claim, demand, lawsuit, or the like; (ii) not settle any such claim, demand, lawsuit, or the like without the prior written consent of COMPANY; and (iii) fully cooperate with COMPANY in the defense of the claim, demand, lawsuit, or the like.

2. All Coverage(s)
Each insurance policy required by this AGREEMENT shall provide and be endorsed with a waiver of subrogation in favor of the CITY, its officers, employees, agents, or contractors.

COMPANY shall provide 30 days written notice to CITY of cancellation of required coverage if not replaced. The COMPANY shall provide written notice to the CITY of a cancellation or reduction in limits no later than ten (10) business days before such event.

E. Acceptability of Insurers.

Insurance is to be placed with insurers rated at least A-VII by AM Best.

F. Verification Of Coverage.

COMPANY shall furnish CITY with certificates of insurance and with endorsements affecting coverage required by this AGREEMENT. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

Proof of insurance shall be mailed to the following address or any subsequent address as may be directed in writing by the Risk Manager:

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CITY OF MORGAN HILL
Risk Manager
17575 Peak
Avenue
Morgan Hill, California 95112-5509
G. Subcontractors.

COMPANY shall obtain separate certificates and endorsements for each subcontractor in accordance with the requirements herein.

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Market: San Francisco, Sacramento (South Bay) ________ _ Cell Site Number: CC0750
Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482

INSTALLATION AND PROPERTY USE AGREEMENT BETWEEN THE CITY OF

MORGAN HILL AND
NEW CINGULAR WIRELESS PCS, LLC.

This INSTALLATION AND PROPERTY USE AGREEMENT (the
"AGREEMENT') is made and entered into by and between the CITY OF MORGAN HILL, a municipal corporation ("CITY"), and NEW CINGULAR WIRELESS PCS, LLC, a Delaware limited liability company, having a mailing address of 575 Morosgo Drive NE, Suite 13-F, West Tower, Atlanta, GA 303244 ("COMPANY"), upon and as of the latter of the signature dates of CITY and COMPANY set forth below on the signature page of the parties to this AGREEMENT ("EFFECTIVE DATE") for the specified purposes set forth herein.

RECI T ALS
WHEREAS, CITY is the owner of that certain real property located at 2275 Rolling Hills Drive, Morgan Hill, California, more particularly described on the "PROPERTY Description," attached hereto as Exhibit A and incorporated herein by this reference ("PROPERTY"); and
WHEREAS, COMPANY desires to construct, install, maintain and operate at no cost to CITY certain telecommunications facilities and appurtenant structures on PROPERTY owned by CITY to provide its services, which services are more particularly described in Exhibit B, attached hereto and incorporated herein, ("SERVICES") in and around CITY; and
WHEREAS, in order to provide SERVICES, COMPANY desires to obtain from CITY and CITY desires to grant to COMPANY the right to use certain portions of the PROPERTY, which portions are further described in Exhibit C (the "LICENSED AREA"), which is attached hereto and incorporated herein, for the purposes of installing, maintaining and operating a telecommunication facility and associated equipment to provide SERVICES, which telecommunication facility and associated equipment are more particularly described on the "ANTENNA FACILITY Description" attached hereto as Exhibit D and incorporated herein ("ANTENNA FACILITY"); and WHEREAS, CITY desires to have the SERVICES available in CITY in accordance with the terms and conditions contained in this AGREEMENT.

NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows:
1 EXHIBIT 1

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Market: San Francisco, Sacramento (South Bay) ________ _ Cell Site Number: CC0750
Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482
SECTION 1. RIGHT TO USE CITY PROPERTY.

A. Right to Use. CITY hereby authorizes COMPANY the right to (1) use the LICENSED AREA on an exclusive basis, for the purpose of installing, maintaining and operating the ANTENNA FACILITY to provide SERVICES and for no other purpose; and (2) use the LICENSED AREA including the right of COMPANY to install and operate transmission cables from the equipment shelters or cabinets to the antennas, electric lines from the main feed on the Property to the equipment shelters or cabinets and communication lines from the Property's main entry point to the equipment shelter or cabinet.

B. Access.

1. At all times throughout the term of this AGREEMENT, at no additional charge to COMPANY, and in accordance with the provision of Section 1 (B)(2), (3) & (4) below, COMPANY and its employees, agents, and subcontractors, will have pedestrian and vehicular access ("Access") to and over the PROPERTY, from an open and improved public road, to the LICENSED AREA, for the installation, maintenance and operation of the ANTENNA FACILITY and any utilities serving the LICENSED AREA between the hours of 6:00 a.m. and 7:00 p.m. Monday - Saturday. CITY agrees to provide to COMPANY such codes, keys and other instruments necessary for such Access at no additional cost to COMPANY.

Notwithstanding the foregoing, all such activities shall be performed in compliance with Section 5. A below including without limitation all applicable City of Morgan Hill laws and building codes including those regulating days of the week and hours of the day during which construction and repairs may be performed.

2. COMPANY will be given reasonable access to the LICENSED AREA between the hours of 6:00 a.m. and 7:00 p.m. to repair, maintain or remove the ANTENNA FACILITY, provided COMPANY provides CITY with at least one (1) day prior written notice of the times that COMPANY will need access to the LICENSED AREA and at least forty-eight (48) hours' actual prior oral notice to CITY of the times that COMPANY will need access to any other portion of the PROPERTY. The CITY's Public Works Director (hereinafter "PROPERTY MANAGER") shall be CITY's contact for these purposes, unless CITY otherwise indicates to COMPANY in writing.

3. If an emergency repair of the ANTENNA FACILITY is necessary, COMPANY shall be allowed reasonable access to the LICENSED AREA during additional hours, provided COMPANY provides CITY with at least one (1) hour prior oral notice of the times that COMPANY will need access to that portion of the LICENSED AREA. For purposes of providing the advance oral notice set forth in this Section, CITY shall provide COMPANY with the telephone number 2

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Market: San Francisco, Sacramento (South Bay} ________ _ Cell Site Number: CC0750
Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482
of the PROPERTY MANAGER, which telephone number shall permit contact with the PROPERTY MANAGER, or his/her designate, twenty-four (24) hours per day. For the purposes of this section, an emergency repair of the ANTENNA FACILITY is defined as a circumstance during which the ANTENNA FACILITY is not functioning.

4. COMPANY shall allow a representative of the CITY to observe any construction, installation, repair, maintenance or removal work performed at the LICENSED AREA or any other portion of the PROPERTY.

C. Relocation and Removal.

1. If CITY determines it is necessary to relocate all or a portion of the ANTENNA FACILITY, CITY will have the right, subject to the following provisions of this Section, and exercisable at any time after the INITIAL TERM, but exercisable only one (1) time during the term of this AGREEMENT, and only after providing COMPANY with not less than twelve (12) months' prior written notice, to relocate the ANTENNA FACILITY, or any part thereof, to an alternate location (the "Relocation Premises") on CITY's PROPERTY; provided, however, that: (i) one hundred percent (100%) of all reasonable costs and expenses associated with or arising out of such relocation (including costs associated with any required zoning approvals and other governmental approvals and costs for any tests, surveys, reports, and studies of the Relocation Premises) shall be paid by CITY by reimbursing COMPANY within thirty (30) days of CITY'S receipt of a written invoice from COMPANY; (ii) such relocation will be performed exclusively by COMPANY or its agents; (iii) such relocation will not unreasonably result in any inferruption of the communications service of COMPANY on CITY's PROPERTY; and (iv) such relocation will not impair, or in any manner alter, the quality of communications service provided by COMPANY on and from CITY's PROPERTY. CITY will exercise its relocation right by delivering written notice pursuant to the terms of this AGREEMENT to COMPANY. In the notice, CITY will identify the proposed Relocation Premises on CITY's PROPERTY to which COMPANY may relocate the ANTENNA FACILITY. CITY and COMPANY hereby agree that a survey (prepared at the sole cost and expense of CITY) of the Relocation Premises (including the access and utility easements) will supplement Exhibit A hereto and become a part hereof, and the Relocation Premises shall be considered the Premises for all purposes hereunder after said relocation.

2. If in COMPANY's reasonable judgment no suitable Relocation Premises can be found, CITY may not exercise its relocation right described in this Section and CITY may not relocate or cause the relocation of the ANTENNA FACILITY; provided, however, that if CITY is exercising its relocation right described in this Section in order for CITY to comply with then-currently applicable governmental laws, rules, statutes and regulations, and in COMPANY's reasonable judgment no suitable Relocation Premises can be found, COMPANY shall have the right to terminate this AGREEMENT upon written notice to CITY, without penalty or further obligation. 3

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Market: San Francisco, Sacramento (South Bay). ________ _ Cell Stte Number: CC0750
Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482
D. Title to the ANTENNA FACILITY.

Title to the ANTENNA FACILITY, subject to the terms of this AGREEMENT, shall be and remain with COMPANY while the ANTENNA FACILITY is installed and maintained at the PROPERTY. CITY waives any and all lien rights it may have, statutory or otherwise, concerning the ANTENNA FACILITY or any portion thereof.

E. Title to Improvements to the PROPERTY.

Notwithstanding Section 1.D above, title to the improvements to the PROPERTY, or LICENSED AREA required for approval for the placement of the ANTENNA FACILITY, including buildings or other structures placed thereon by the City, shall be and remain with CITY. Title to all equipment installed for purposes of operating and providing wireless communications services pursuant to this AGREEMENT shall be and remain with COMPANY.

Notwithstanding any of the foregoing, improvements installed at the PROPERTY by COMPANY for the provision of SERVICE shall be for the exclusive use of, and under the exclusive control of COMPANY, subject to the provisions in Section 1 G and Section 7 throughout the term of this AGREEMENT.

F. No Warranties of Suitability of PROPERTY.

It is COMPANY's election to install and maintain the ANTENNA FACILITY at the PROPERTY and COMPANY does so solely at its own risk. CITY makes no representations or warranties regarding the suitability, condition or fitness of the PROPERTY for the installation, maintenance or use of the ANTENNA FACILITY.

G. Right of CITY Access.

CITY reserves, and COMPANY agrees to, the right of CITY, its authorized officers, employees, agents or contractors, to enter into and access the LICENSED AREA and the PROPERTY at any time. CITY agrees to provide COMPANY with at least forty-eight (48) hours' prior oral notice of CITY's plan to access the LICENSED AREA. For purposes of providing the oral notice set forth in this Section, COMPANY shall provide PROPERTY MANAGER with a current telephone number of an appropriate COMPANY representative. Without limiting the foregoing, CITY and COMPANY agree that CITY has reserved its rights to and may: (1) inspect the PROPERTY, LICENSED AREA and ANTENNA FACILITY for COMPANY's compliance with the terms of this AGREEMENT; (2) make repairs, alterations or additions to the PROPERTY or LICENSED AREA or maintain or use the PROPERTY in any manner not prohibited by the terms of this AGREEMENT, all without a claim by COMPANY for any loss of occupation or use of, or any abatement of, the USE CHARGE for use of the LICENSED AREA.
4

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Market: San Francisco, Sacramento (South Bay) ________ _ Cell Site Number: CC0750
Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482
SECTION 2.

A. Initial Term.

TERM.

The term of this AGREEMENT shall commence on the EFFECTIVE DATE set forth above, and shall continue for five (5) years ("INITIAL TERM"), expiring at 11 :59 p.m. on the fifth anniversary of said EFFECTIVE DATE ("EXPIRATION DATE"), unless earlier terminated as pursuant to the terms of this AGREEMENT.

B. Option to Extend.

This AGREEMENT will automatically renew for two (2) additional five (5) year terms beyond the INITIAL TERM described herein on the same terms, covenants and conditions that are contained in this AGREEMENT (each an "Extension Term") unless either party notifies the other in writing of its intention not to renew this AGREEMENT at least ninety (90) days prior to the expiration of the existing term and subject to CITY's and COMPANY's other termination rights set forth in this AGREEMENT.

CITY shall increase the USE CHARGE in the manner provided in Section 3B below.

SECTION 3. USE CHARGE.

A. Charge and Payment.

Commencing upon the date upon which COMPANY starts work to construct or install the ANTENNA FACILITY on the PROPERTY ("USE CHARGE COMMENCEMENT"), COMPANY shall pay CITY the sum of forty thousand dollars ($40,000) per year calculated in accordance with the CITY's Rate Schedule as shown in Exhibit E, which is subject to annual adjustment by CITY as provided below ("USE CHARGE"). The USE CHARGE shall be due and payable from COMPANY to CITY, and COMPANY shall pay such USE CHARGE, in full on the USE CHARGE COMMENCEMENT date and then on each anniversary of the USE CHARGE COMMENCEMENT date ("Anniversary Date") without offset, in advance. COMPANY shall make all payments to CITY at the following address:

City of Morgan Hill
Finance Department
17575 Peak Avenue
Morgan Hill, California 95037
Initial payment by COMPANY for adjustments made for addition of antennae, pursuant to Exhibit E shall be due and payable at the address set forth above on the USE CHARGE COMMENCEMENT date. If CITY approves placement of said additional antennae on the ANTENNA FACILITIES, payment shall be prorated to reflect the remainder of the year of the term ("Term Year"). CITY shall reimburse COMPANY for Adjustments reflecting removal of antenna(e) no later than sixty (60) days after CITY is 5

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Market: San Francisco, Sacramento (South Bay}, ________ _ Cell Site Number: CC0750
Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482
notified by COMPANY in writing of the completion of such removal. Adjustments to reflect removal of antenna(e) shall be prorated to reflect the portion of the Term Year remaining after CITY receives said written notice of such removal. Any partial Term Year or INITIAL TERM or Extension Term shall be prorated.

B. Adjustment of USE CHARGE.

1. Beginning in year two (2) of the INITIAL TERM, and each year thereafter, including throughout any Extension Term exercised, the annual USE CHARGE will increase by three and a half percent (3 ½%) over the USE CHARGE paid during the previous year. COMPANY may choose to pay for all five (5) years of the INITIAL TERM or an Extension Term in advance and in that case the USE CHARGE shall be the rate in effect for the first year of that particular term less a twenty percent (20%) discount. However, if COMPANY paid in advance for all five (5) years of the Initial Term or an Extension Term, then beginning in year one of any subsequent Extension Term exercised, the USE CHARGE will increase by three and a half percent (3 ½%) for each year of the previous Initial Term or Extension Term. (Therefore, if the previous Initial Term or Extension Term, whichever is applicable, was for five (5) years and COMPANY paid for the five (5) years in advance, the Use Charge for the first year of any subsequent Extension Term would increase by 3.5% x 5 = 17.5%.) C. Penalty for Delinquent Payment.

If COMPANY fails to pay to CITY within ten (10) days after the due date any USE CHARGE payment hereunder, then, thereafter, COMPANY shall owe and pay to CITY along with its delinquent USE CHARGE payment, and in addition to the unpaid USE CHARGE payment, an amount equal to five percent (5%) of the past due USE CHARGE amount, which late charge payment is mutually agreed to by CITY and COMPANY as an incentive for timely payment and in recognition of the additional costs to CITY to track and service delinquent payments.

SECTION 4. RIGHT TO USE APPLICABLE ONLY TO PROPERTY.

This AGREEMENT shall not be construed to permit construction, installation, maintenance or use of an antenna facility on any property other than the ANTENNA FACILITY on the LICENSED AREA of the PROPERTY.

SECTION 5. COMPLIANCE WITH APPLICABLE LAW AND APPROVALS.

A. Facility to be Constructed in Accordance with Law.

COMPANY shall construct, install, operate, maintain and remove the ANTENNA FACILITY in accordance with all applicable federal, state and local governmental laws, rules and regulations now in existence or as hereafter enacted or amended. Without limiting the foregoing, COMPANY shall obtain, maintain and fully comply with any and all permits or approvals required from CITY.
6

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Market: San Francisco, Sacramento (South Bay) ________ _ Cell Site Number: CC0750
Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482
B. Utility User's Tax.

COMPANY acknowledges and agrees that CITY does not currently require users of communications services such as the SERVICES to pay to CITY a utility users' tax.

However, without limiting the other provisions of this SECTION, should the CITY ever institute such a tax, COMPANY agrees that COMPANY shall collect from the users of the SERVICES and remit to CITY said utility users' tax all in the manner described in, and in compliance with, the CITY's requirements.

C. Licensing and Authorization.

COMPANY represents and warrants for the benefit of CITY that COMPANY holds and maintains in good standing, or will hold and maintain in a timely fashion, all requisite licenses and other approvals under federal, state and local laws and regulations to undertake all of the actions and to provide the SERVICES set forth in this AGREEMENT and, more specifically and without limiting the foregoing, that COMPANY is licensed by the Federal Communications Commission ("FCC") to operate the ANTENNA FACILITIES and provide the SERVICES, and COMPANY agrees to provide documentation evidencing such licensing and authorization within thirty (30) days of receiving a request by CITY for such documentation, but in no event shall City make a request more than once annually. Notwithstanding any CITY request for such documentation, COMPANY shall maintain in full force and effect at all times during any term of this AGREEMENT all requisite licenses and approvals from the FCC, as well as any other applicable governmental entity, needed to operate the ANTENNA FACILITY and/or to provide the SERVICES and shall conduct any and all activities under this AGREEMENT in full and timely conformance with such FCC licenses and approvals.

SECTION 6. MAINTENANCE AND REPAIR.

A. COMPANY shall maintain and repair the ANTENNA FACILITY, at no cost to CITY (except as specifically provided otherwise in this AGREEMENT) and to CITY's reasonable satisfaction, any and all damage to the PROPERTY or the LICENSED AREA that may result from any operation, maintenance, relocation or removal of the ANTENNA FACILITY or COMPANY's exercise of any of the rights and privileges hereby granted, including, without limitation, damage to any walls, floors, ceilings, doors, roads, gates, water tanks and equipment, fences or electrical system in the PROPERTY or the LICENSED AREA. Upon removal of the ANTENNA FACILITY, or any portion thereof, or the termination of this AGREEMENT, COMPANY shall restore the affected areas of the PROPERTY to at least as good condition and repair as before COMPANY's use thereof, except for reasonable wear and tear and loss by casualty or other causes beyond COMPANY'S control excepted. Notwithstanding the foregoing, COMPANY will not be responsible for the replacement of any trees, shrubs or other vegetation, nor will COMPANY be required to remove from the LICENSED AREA or the PROPERTY any structural steel or any foundations to a depth of more than one (1) foot below grade or underground utilities. The provisions of this Section shall survive termination of this AGREEMENT.
7

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Market: San Francisco, Sacramento (South Bay), ________ _ Cell Site Number: CC0750
Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482
B. COMPANY agrees to and shall: (1) keep the ANTENNA FACILITY and the LICENSED AREA in a safe, neat, clean and orderly condition at all times; (2) not cause rubbish, garbage or debris to accumulate or remain on or around the ANTENNA FACILITY, LICENSED AREA or PROPERTY at any time; (3) not commit, suffer or allow any acts to be done at or around the ANTENNA FACILITY, LICENSED AREA or PROPERTY in violation of any law, regulation, permit or rule; and, (4) not use or allow the use of the ANTENNA FACILITY, LICENSED AREA or PROPERTY for any illegal or immoral purpose.

C. COMPANY shall install utility tape 12 inches below ground to mark cabling located outside the LICENSED AREA and identify the antenna with ownership markings.

D. Prior to any installation COMPANY shall submit plans and specifications to the CITY for approval of any proposed cable runs. In addition, the COMPANY must provide to CITY a set of as-builts after installation that shows the precise location of cable runs, as well as other details.

E. Should the COMPANY, in the CITY'S reasonable judgment, fail to maintain the ANTENNA FACILITY and PROPERTY to the above standards, then following COMPANY's receipt of written notice of such failure (which receipt shall be deemed to be two (2) business days following the date of a notice sent to COMPANY in full accordance with the provisions of Section 15 of this AGREEMENT) and COMPANY's continued failure to correct such maintenance of the ANTENNA FACIL TY and the PROPERTY within thirty (30) days of such receipt, CITY may enter upon the PROPERTY and effectuate such acts as it deems necessary to comply with such standards. Any costs incurred by the CITY will be payable by the COMPANY within thirty (30) days of receipt of an itemized bill therefor.

F. CITY will maintain and repair the PROPERTY and Access thereto and all areas of the LICENSED AREA where COMPANY does not have exclusive control, in good and tenantable condition, subject to reasonable wear and tear and damage from the elements.

SECTION 7. TERMINATION.

A. Termination with Cause.

Except as otherwise provided in this AGREEMENT, CITY or COMPANY shall have the right to terminate this AGREEMENT immediately (i) if the other party fails to cure a material breach of any term or condition hereof, within thirty (30) days after notice to the other party of such breach has been received (which receipt shall be deemed to be two (2) business days following the date of a notice sent to COMPANY in full accordance with the provisions of Section 15 of this AGREEMENT); or (ii) if said cure cannot be reasonably be completed within thirty (30) days, curative actions have not commenced within said thirty (30) days and thereafter diligently prosecuted to 8

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Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482
completion; or (iii) if COMPANY's operation is reasonably deemed by CITY to endanger or pose a threat to the public health, safety or welfare, including, without limitation, and as an example, if operation of the ANTENNA FACILITY adversely interferes with, or otherwise adversely affects CITY communications or operations and such threat or danger cannot reasonably be cured in accordance with the provisions of Section 7.A.1.i and Section 7.A.1.ii above; (iv) if CITY is mandated by law, a court order or decision, or the federal, state or local government to take certain actions that will cause or require the removal of the ANTENNA FACILITY from the LICENSED AREA; or (v) upon 12 months' prior written notice if the removal of the ANTENNA FACILITY from the LICENSED AREA is needed to accommodate the construction, installation, operation, repair or maintenance of any improvement desired by CITY.

B. Termination - General.

1. This AGREEMENT may be terminated by COMPANY upon receipt of written notice by CITY (which receipt shall be deemed to be two (2) business days following the date of a notice sent to CITY in full accordance with the provisions of Section 15 of this AGREEMENT), if COMPANY is unable to obtain, or maintain, any required approval(s) or the issuance of a license or permit by any agency, board, court or other governmental authority necessary for the construction or operation of the ANTENNA FACILITY as now or hereafter intended by COMPANY; or if COMPANY determines, in its sole discretion that the cost of obtaining or retaining the same is commercially unreasonable. Notwithstanding the foregoing, COMPANY will use commercially reasonable efforts to obtain the necessary government approvals, licenses or permits in a reasonable and timely manner;

2. This AGREEMENT may be terminated by COMPANY, upon receipt of written notice by CITY (which receipt shall be deemed to be two (2) business days following the date of a notice sent to CITY in full accordance with the provisions of Section 15 of this AGREEMENT), if COMPANY determines, in its sole discretion, due to the title report results or survey results, that the condition of the LICENSED AREA is unsatisfactory for COMPANY's intended uses;

3. This AGREEMENT may be terminated by COMPANY upon receipt of written notice by CITY (which receipt shall be deemed to be two (2) business days following the date of a notice sent to CITY in full accordance with the provisions of Section 15 of this AGREEMENT) for any reason or no reason, at any time prior to commencement of construction by COMPANY; or

4. This AGREEMENT may be terminated by COMPANY upon receipt by CITY (which receipt shall be deemed to be two (2) business days following the date of a notice sent to CITY in full accordance with the provisions of Section 15 of this AGREEMENT) of at least sixty (60) days' prior written notice from COMPANY for any reason or no reason.
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Market: San Francisco, Sacramento (South Bay) ________ _ Cell Site Number: CC0750
Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482
C. Removal of Facility Upon Termination.

COMPANY shall remove the ANTENNA FACILITY and repair and restore the affected areas of the LICENSED AREA and the PROPERTY prior to the expiration of this AGREEMENT. If this AGREEMENT is terminated by either party earlier than the expiration of the term, COMPANY shall promptly remove the ANTENNA FACILITY and repair and restore the affected areas of the LICENSED AREA and the PROPERTY to its condition at the commencement of this AGREEMENT, reasonable wear and tear and loss by casualty or other causes beyond COMPANY'S control excepted.

Notwithstanding the foregoing, COMPANY will not be responsible for the replacement of any trees, shrubs or other vegetation or removal of underground utilities on or under the LICENSED AREA, except if damaged by COMPANY. COMPANY will remove footings, foundations, and concrete to a depth of up to one (1) foot below grade no later than one hundred twenty (120) days after notice of termination. Removal of the ANTENNA FACILITY shall be at COMPANY's sole cost and expense, except as specifically provided otherwise in this AGREEMENT. Should the COMPANY, or its successor in interest or assign, in the CITY'S sole but reasonable judgment, fail to remove, repair or restore, CITY may enter upon the PROPERTY and effectuate such acts as it reasonably deems necessary to comply with such standards. Any costs incurred by the CITY will be payable by the COMPANY within thirty (30) days of receipt (which receipt shall be deemed to be two (2) business days following the date of a notice sent to COMPANY in full accordance with the provisions of Section 15 of this AGREEMENT) of an itemized bill therefor. The obligation of COMPANY to pay CITY for such costs shall survive termination of this AGREEMENT.

D. Prorated Use Charge Reimbursement.

In the event of the early termination of this AGREEMENT, CITY will reimburse COMPANY the unused portion of the USE CHARGE after proration and proper computation.

SECTION 8. NO LIABILITY.

A. Liability.

CITY, its agents, officers, employees or contractors, shall not be liable for any damage from any cause whatsoever to the ANTENNA FACILITY, specifically including, without limitation, damage, if any, resulting from CITY's maintenance operations adjacent to the ANTENNA FACILITY or from vandalism or unauthorized use of the ANTENNA FACILITY, except to the extent such damage is caused by the negligence or willful misconduct of CITY, its agents, officers, employees or contractors.

B. Security.

COMPANY shall take reasonable precautions against damage to or unauthorized use of the ANTENNA FACILITY and LICENSED AREA. CITY shall not be liable for any 10

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Market: San Francisco, Sacramento (South Bay) ________ _ Cell Site Number: CC0750
Cell Site Name: McKean Rd 2
Fixed Asset Number: 10151482
vandalism or other damage that may occur to the ANTENNA FACILITY or in the LICENSED AREA or any unauthorized use of the ANTENNA FACILITY or LICENSED AREA except as provided in Section 8.A., above.

SECTION 9. PLANS AND SPECIFICATIONS; PERMITS.

A. CITY shall have the right of prior review and approval of all Plans and Specifications and shall have the right to inspect the ANTENNA FACILITY and LICENSED AREA at any time during and after installation to ensure compliance with such Plans and Specifications upon forty-eight (48) hours prior notice to COMPANY.

COMPANY shall not commence installation or alteration of the ANTENNA FACILITY, or any portion thereof, until CITY has first approved the Plans and Specifications and COMPANY has obtained all applicable permits. Approval of Plans, Specifications and Permits shall not release COMPANY from the responsibility for, or the correction of, any errors, omissions or other mistakes that may be contained in the Plans, Specifications and/or Permits. COMPANY shall be responsible for notifying CITY and all other relevant parties promptly upon discovery of such omissions and/or errors.

CITY will not unreasonably withhold, condition or delay its approval of the Plans and Specifications. If the CITY has not approved such Plans and Specifications within thirty (30) days of receipt, such Plans and Specifications shall be deemed approved to the extent allowed by law. The Plans and Specifications for the original ANTENNA FACILITY, as provided to the City on December 2, 2011, are deemed approved.

B. COMPANY agrees to and shall perform any work in furtherance of the Plans, Specifications and Permits at COMPANY's sole expense and in accordance with and in a manner CITY is satisfied conforms to Plans, Specifications and Permits as may be approved by CITY in furtherance of this AGREEMENT. CITY will provide COMPANY an official notice, signed by the City Manager, if CITY is not satisfied that work completed by the COMPANY conforms to Plans, Specifications and Permits approved by the CITY.

C. COMPANY will submit four (4) sets of such Plans and Specifications to the CITY at the address set forth for Notices in Section 15 herein, which CITY shall use for description and acceptance of the ANTENNA FACILITY. COMPANY shall supply the CITY any additional information it may reasonably request before approving the Plans and Specifications in a format which is reasonably acceptable to the CITY.

D. COMPANY shall apply for and obtain all applicable permits as are required by CITY to perform the work described in this AGREEMENT and shall comply with all of the terms and conditions set forth in such permits, including, without limitation, allowing CITY personnel to inspect the installation of the ANTENNA FACILITY on the LICENSED AREA or PROPERTY. COMPANY shall arrange for, obtain and bear costs of all: permits (including without limitation any fees as required by any federal, state or local law, statue, ordinance, rule or regulation); plan check and inspection fees; licenses; environmental impact reports; site preparation; surface treatment and relocation of any facilities on the LICENSED AREA or PROPERTY, as necessary or 11

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Morgan Hill City CouncilSeptember 16, 2026

Morgan Hill City Council
September 16, 2026