in election years (i.e., 2024, 2026, etc.), and an equivalent timeframe prior to any special municipal election held to fill a Council vacancy.
PASSED AND ADOPTED by the City Council, City of Morro Bay at a regular meeting thereof held on the 9th day of January 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSE:
______________________________
CARLA WIXOM, Mayor
ATTEST:
_____________________________
DANA SWANSON, City Clerk
Prepared By: _YK _______Dept Review: ______
City Manager Review: __ YK______ City Attorney Review: ______ Staff Report
TO: Honorable Mayor and City Council DATE: January 4, 2024 FROM: Yvonne Kimball, City Manager
SUBJECT: Update on Fiscal Year (FY) 2023-24 and 2024–25 City Council Goals and Action Items
RECOMMENDED ACTION
Receive a progress report on the City Council goals, goals’ statements, and action Items, acknowledge accomplishments and overall workload, and provide direction to prioritize short term actions.
ALTERNATIVES
None
FISCAL IMPACT
There is no immediate fiscal impact related to staff recommendation, however, many of the action items have associated fiscal impacts, some of which will result in costs to the City and other items may bring revenue enhancements to the City.
BACKGROUND/DISCUSSION
In April 2023, the Council adopted a set of goals, goals statements and short-term action items following a deliberated process. The Council adopted four goals for FY 2023-24 and FY 2024-25:
public infrastructure, economic vitality, housing / homelessness response, and community engagement. Each of the goals have several corresponding action items.
All goals are underway and are in various stages of early progress, near completion or completion.
In the attached progress report, we also denoted projects that are not our choice, nor reflected in the short-term actions; however, they help to provide a true reflection of overall workload. City Council and advisory committees have been working alongside of City staff. This progress report is truly a testimony of Council’s dedication and community’s engagement.
In addition to the progress report, at this meeting, staff is prepared to provide more detailed updates on a few projects based on Council and community input, including street paving (under Public Infrastructure), Update Council Chamber (under Public Infrastructure), offshore wind development (under Economic Vitality), BESS project, and waterfront masterplan (under Economic Vitality).
Moving forward, I recommend Council provide directions to prioritize or refine this long list where we can. Staff recommends Council the following for the remainder of the FY 2023/23:
AGENDA NO: 9.c
MEETING DATE: January 9, 2024
Existing short-term actions. Upon clarification, recommending prioritizing the following over the others on the short-term action list.
o Street paving – continue the budget allocation of approximately $2 million annually and focusing on delivery of the projects.
o Offshore Wind Development (existing short-term action item) – this includes extensive time and research to remain informed and stay current with developing legislation; information sharing with local stakeholders; heavily advocating city interests before state, county, federal leaders; communication with and responding to lease holders as needed; collaboration with regional partners; adjusting city resources as needed and advising Council on related policy formulation, etc.
o Council chamber audio/video update
o City owned revenue generating properties, especially state tidelands – this includes primarily lease management (organizing leases, negotiation, digitalization, exploring automation tools), and exploring options of commercial management. City owned revenue generating properties for the goal of economic vitality - this action with a focus on state tidelands and city owned waterfront properties. The is includes primarily lease management (organizing leases, negotiation, digitalization, exploring automation tools), and exploring options of commercial management programs that can handle all city leases.
o Waterfront Master Plan – with a focus on communicating and outreach, i.e., meetings with stakeholders.
o Ongoing homelessness responses – this is a never-ending regional issue that requires private/public partnership, inter-departmental efforts, political will and financial support to address. City has made progresses by leaps and bounce in the last year. We need to continue the momentum with a two-prong approach of compassion and enforcement guided by the Countywide Plan to Address Homelessness.
o Joint meetings between council and advisory committees o (2023) Storm recovery efforts – the 2023 flooding has delayed other projects as city resources have to pivot to tasks such as working with FEMA, insurance, state/federal legislators. Fortunately (not directly through FEMA), City received some funds for recovery, prioritizing completing those projects as funding is available. Additionally, we need to plan for continued infrastructure update.
o Paid parking program analysis – this phase focuses on morro rock area parking areas.
Existing but not on short-term actions. Recommending acknowledging their existence and prioritize them over other existing short-term actions that are not included above. o Battery Energy Storage System (not on the short-term action item) – this includes processing existing application which would mean research impacts, listening to local stakeholders, responding to project applicant, legal analysis, research to stay current with legislative development, etc.
o WRF closeout
o Navigating and successfully completing three MOU negotiations despite a flat financial forecast
o Evaluate organizational structure in light of employee attrition, recruitment and retention o Capital Improvement Project (CIP) prioritization to come up with a list of priority that are both impactful to the community and realistic given existing resources. o Possible partnership with San Luis Coastal Unified School District regarding Morro Elementary School property. This property negotiation is related to a recent closed session item with significant research and preliminary due diligence work are possible next steps.
o Complete grant funded projects
o Event policy – establish master event calendars, holiday activity coordination plan, organize/reestablish a consistent event permitting process.
While some actions can be considered discretionary, such as remodeling of the Harbor offices (which was a great example of creativity and community partnership), most added actions on the progress list are not initiated by the City Council or City staff; however, the work related to them is part of governance and can’t be eliminated no matter how much resources might be needed, such as contract negotiations with the solid waste haulers. I would caution that additional tasks (without seeing others through or eliminated) will exceed the current bandwidth and therefore unrealistic.
ATTACHMENTS
1. FY 2023-24 & 2024-25 Goals, Goals’ Statements & Action Items
2. Progress report
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City Council Goals and Action Items for FY 2023-24 and FY 2024-25 Goal #1: Public Infrastructure
Item # Action Items Departments Involved Lead Department Current Status Upcoming Milestones / Completion 1) Street Paving Public Works Public Works
Dig out project completed in August, was delayed due to storms and wet conditions. City staff performing small digout and paving work once a week mostly in North Morro Bay. City used contractor to perform short term rehabilitation of Preston Lane, which was destroyed during the storms and flooding. City currently working on contract to obtain updated pavement ratings. To supplement staff repairs, City will facilitate on call contracts with contractors to perform larger roadway repairs. City is concurrently in design phase of surface seal project, expected to begin next spring. Subsequent paving project will focus on rehabilitation of low PCI residential streets and is anticipated to begin next fall. -Finalize contract with PEI-Finalize design and street selection for surface seal project-Get on call contracts in place for larger roadway repairs-Begin design of next paving project-Request funding for future paving projects in next budget cycle 2) Complete Capital Needs Assessments Public Works, Harbor Public Works Budget has been appropriated, and staff released RFP in summer 2023. City staff has finalized negotiations with consultant and are getting contract in place to begin work. Harbor Department separately had Capital Needs Assessment of the North T-Pier to direct staff on use of $1.5 M Congressional Appropriation.
Contract award for capital needs assessment is likely to go to City Council for approval in late 2023. Harbor Department and Public Works will work toward an RFP to utilize Grant funds to repair/improve North T-Pier. 3) Complete Development Impact Fee Study Admin Svcs, Public Works, Comm Dev, Harbor, Fire, Police Admin Services RFP complete; a staff project team has been convened to complete consultant selection and evaluate study scope and timing. Continue other evaluations of city fees/rates for city services including untilities and update as needed for continued financial sustainability.
Contract award for preliminary analysis of impact fees and project to potentially start in Fall 2023, pending scope and timing determinations. Water/ Sewer rate study RFP was released in October 2023 4)
Update Council Chamber: A/V upgrades, web-based agenda management system for closed captioning and improved accessibility for visually impaired Public Works, City Clerk, IT Public Works
Staff has performed preliminary research and will prioritize making recommendations on upgrades upon completion of other projects. Staff is also working with vendor to implement web-based agenda system. web-based agenda system expected in place early 2024; A/V and facility upgrades to be determined while continued exploration of space functionalities and funding options.
Goal Statements: (1) Assess and provide report on state of infrastructure including streets, sewer lines, sidewalks, storm drains and Harbor Infrastructure; (2) January 2023 storm response and future mitigation; (3) Repair, update and enhance Veterans Hall so it can continue to serve the community; (4) Striping program to improve sidewalks, crosswalks & accessible parking.
City Council Goals and Action Items for FY 2023-24 and FY 2024-25 5)
Prioritize storm recovery efforts, maximizing FEMA/insurance reimbursement opportunities; Hazard mitigation / climate resiliency (grant funding opportunities) Public Works, Admin Services, Risk Mgmt, Comm Dev Public Works Staff has submitted claims to insurer. Staff has submitted 20 separate projects with a total of 35 claim damages at approximately $28 million. Projects where City has already completed restoration are currently under review by FEMA for completeness and eligibility. FEMA has conducted site inspections with staff in lateAugust and mid-September for damages where restoration has not yet been completed.Staff, through lobbying firm, obtained $300k to repair Sequoia storm drain.
City is awaiting evaluation by insurer on coverage of damages.The City is awaiting FEMA inspection reports.Staff is finalizing bid package and will put Sequoia storm drain project out to bid in the coming days. 6) Public safety needs assessment (Standards of Cover) Fire, Police Fire RFP posted on October 18, 2023 Responses due by November 13, 20237) Improve streetscape with road striping, parking lines & curb painting Public Works Public Works Not started Staff is awaiting results of Local Road Safety Plan to bundle projects for cost savings.8) Harbor Office Remodel Harbor Harbor Harbor Department completed an interior and exterior remodel of the Harbor Office Building for a total of $60,000. Interior improvments, included new IT wiring, paint, floors, partitions and furniture. Exterior improvements included new siding, paint and new roofing.
9.1) WRF final including IPR
Public Works, City Attorney, City Manager, Council subcommittee, PWAB Public Works
Closeout of Anvil contract awaits Anvil's review and City's approval of solution to brine line issue. FBV closeout awaits resolution of several small items. IPR awaits approval of direction and contract amendments from the City Council.
Closeout of Anvil and FBV should occur by end of January 2024. IPR agenda item will be heard by the City Council/PWAB on November 14, 2023.
9.2) Wastewater Treatment Plant Decomissioning Public Works Public Works Planning and review with CCSD ongoing$135k budgeted in both FY 22/23 and FY 23/24 for planning / engineering Start planning process in 2023/24Discussions ongoing with CCSD for cost share and planning
9.3) Jointly owned property/infrastructure seperation Public Works, City Mananger, Legal, Council sub-committee Public Works Discussions with Cayucos Sanitary District are ongoing. closed session discussions 10) Monitor regional and City water portfolio (on-going) Public Works Public Works Responded to Los Osos CSD connecting to State Water Tie- in Project EIR on October 24, 2023 Los Osos CSD will consider approval of environmental document on December 7, 2023.
11.1) Electric Vehicle Charging Stations - Embarcadero Public Works Public Works City to proceed with first dual-port installation at restroom near Harbor Office. Contractor procured and awaiting materials for installation. Long lead times on materials. Design completed by vendor on first location. The second Embarcadero location has not been moved forward yet until first location is near completion.
Installation of charger for 1247 Embarcadero (Harbor Restroom). 1205 Embarcadero - Apply for service and electrical design w/ PG&E at second location later in 2023, construction to follow.
11.2) Electric Vehicle Charging Stations - Del Mar Park Public Works Public Works Plans submitted to City Building Div have been approved. PG&E and electrical design completed. Review of contracts for installation and maintenance in process with City Attorney.
Construction likely delayed until 2024 with lead time on materials and until contract issues resolved with vendor GOAL #1 - ADDITIONAL PROJECTS / ON-GOING ACTIONS
City Council Goals and Action Items for FY 2023-24 and FY 2024-25 12) Coleman Park Restroom Renovation and Park Improvements Public Works Public Works Restroom grant received, concept drawings have been discussed with public; other grant applications have been submittedFacilitation with tribes and groups paused but will continue once additional funding source identified Apply for State Conservancy Grant for additional $1-1.5 millionRFP for preliminary design; pursue other funding sources; community outreach; environmental, and plans, specifcations, and estimate (PS&E) 13) Repave Police Annex Parking Lot Public Works Public Works Design 100% and waiting for completion of Lila Keiser project for bidding Finalize and advertise for bid later in 2023
14) Trash and Recycling Can Replacements Public Works Public Works Staff is working on building custom prototype trash can to save money and beautify the City.
Completion of prototype by January 2024.
15) Lila Kaiser Parking Lot Rehabilitation and ADA Upgrades Public Works Public Works Design 90%. Construction cost estimate exceeded original budget funding by $80k. $120,000 in original budget. Balance of funding in the FY 23/24 request Finalize and advertise for bid later in 2023
16) City Park (and other parks) Play Equipment Public Works Public Works Has not been procured. Project has been deferred for several years.Maintenance to procure landscape architect consultant for preparation of scope and drawings Prioritize Sites where greatest need exists through the assessment process; identify process for procurement - RFP, design/build, etc. 17) Del Mar Tennis Court Rehabilitation Public Works Public Works Staff has met with manufacturer on recommended next steps Staff will purchase material and perform rehabilitation of the tennis courts 18) Pickleball Court Resurfacing Public Works Public Works Staff has met with MBAA on need to resurface. Staff has obtained bids for contractor to perform work Award of contract is anticipated by end of December.
19.1) Wastewater Collections System Improvements – Main Street and Atascadero Road Public Works Public Works In design, 50-60% completeDesign to reconvene with completion of WRF.Assessing location of main at SR-41/Main for future Roundabout Project Finish design and bid out in 2024/25
19.2) Wastewater Collections System Improvements - Beachcomber Main Replacement Public Works Public Works Beachcomber main line design is near complete / some revisions in progress from constructability reviewDiscussion about backyard mains to be facilitated at future PWAB meeting Advertise for bid Beachcomber Main replacement in 2023/early 2024Finish Backyard Main Lines design (next phase) to tie into new main linePresent to PWAB at future meeting
19.3) Wastewater Collections System Improvements - Backyard Sewer Main Improvements Public Works Public Works Backyard mains 60% designed - pipe bursting is leading, cost effective alternative for replacement, but relocation of mains into streets could be solution as well.
Design and Cost analysis, Pro/Cons of pipe bursting versus main relocation to streetsPresent to PWAB at future meeting 20) Lift Station No. 1 Force Main Replacement Public Works Public Works Design is 100% complete. Encroachment permit received from Caltrans.
Bid out for construction late 2023 / early 2024
21) Utility Hole (Manhole) Rehabilitation Project Public Works Public Works Recently approved in 23/24 budget Procure consultant perform design (PS&E) Advertise for construction late in 2023
22) Outfall Inspection, Condition Assessment and Cleaning Public Works Public Works Recently approved in 23/24 budget Develop RFP for consultant services to perform design/scope of work
City Council Goals and Action Items for FY 2023-24 and FY 2024-25 23) SR1/SR41/Main St Intersection Improvements Public Works Public Works Project Approval and Environmental Document (PA&ED) phase ongoingExtended Phase 1 Findings from Tribal / Caltrans completed and Environmental Document in progress.Continued meetings with consultant and Caltrans project team. Traffic studies and Traffic Operations Analysis updated for traffic counts.Community Engagement and public meetings conducted; Council direction given in June 2023 to pursue preferred Roundabout alternative for design Start CEQA / NEPA, Project Approval Document for Caltrans; complete PA&ED by late 2024.Amend contract with GHD to finish PA&ED phase of project with goal of transferring project to Caltrans pending Council direction. 24) ADA Accessibility Upgrades at Quintana and Main Streets Intersection Public Works Public Works Approved in 22/23 budget - $180k, which includes Measure Q and E and CDBG funding.SLOCOG recently selected this project to receive a grant in the amount of $490k which was awarded in August of 2022 Develop RFP for obtaining constultant services PS&E for this project 25) Citywide Speed Survey Public Works Public Works
Completed study and ordinance update of speeds. Finalize signage placement plans and striping additions details with consultant. Once plans complete, get quotes for installation.Notify public of changed speed areas.
26.1) Local Roadway Safety Plan (LRSP) Public Works Public Works First community workshop held in September.Next workshop scheduled for 11/9/23 Final community meeting at PWAB special meeting on 12/6Draft plan to follow
26.2) LRSP Implementation and Safety Improvements Public Works Public Works LRSP in process to identity needs and priority project ideas Finalization and adoption of LRSPIdentify priority projects and implement or pursue additional funding 27) Active Transportation / Active Corridor Studies Public Works Public Works Recently approved with FY 23/24 budget RFP for ATP process and document prepPursue planning grants such as Sustainable Communities to leverage City $ as local match 28) Sidewalk Improvements and Street Tree Replacements Project Public Works Public Works Recently approved with FY 23/24 budget Identify priority areas for work and present to PWAB.Develop new City Street tree well and sidewalk standard details and update City Street Tree list
29.1) Emergency Storm Drain Repair Juniper/Elena Public Works Public Works Completed Completed29.2) Emergency Storm Drain Repair - Sequoia Court Public Works Public Works Assessment of line completed in June. Confirmed poor condition and need for replacement.Procured design contract in July. Design in progress for replacement of approx 300 lf of failed line Finalize PS&E, obtain right of entry permission, and advertise for bid.
City Council Goals and Action Items for FY 2023-24 and FY 2024-25
29.3) Annual Storm Drain Replacement and Major Maintenance Project Public Works Public Works Recently approved with FY 23/24 budget Prioritize Sites where greatest need exists; identify process for procurement - RFP, design/build, etc. 30) Waterways and Storm Systems Management Plan Public Works Public Works Recently approved with FY 23/24 budgetRecently met with ACOE to discuss additional funding and strategy. Future meetings to discuss strategy going forward.
RFP for consultant servicesRequest permits from ACOE and CDFW for maintenance of creek channels 31) Nutmeg Tank and related Pressure Zone Improvements Public Works Public Works 30% design complete, assessing design for next steps for complete design; Cultural and environmental work complete for MND. MND to be circulated in Fall of 2023 Complete admin review of MND before circulating for public comment in fall.If 30% design is approved in concept, procure full PS&E design services, planning, environmental 32) Water Tank Rehabilitation Public Works Public Works Construction in progress; Kings #2 recoating complete; Blanca 1 and 2 recoating complete; Blanca 3 and 4 rehabilitation in progress.
Construction completion delayed to end of 2023; maintenance contract part of bid for 10-year plan; Kings #1 recoating to be started in Oct soon after Blanca 3 and 4 completed. 33) Reskin Reverse Osmosis Treatment Building Public Works Public Works Bids too high, when bidded out first; additional funds to be requested in future budgets Prepare scope, RFP and procure consultant for PS&E
34) Brackish Water Reverse Osmosis Building Improvements Public Works Public Works Increase funding approved in 23/24 budget Develop RFP for consultant services to perform design
35) Morro Basin Wellfield Rehabilitation Public Works Public Works Approved in 22/23 and 23/24 budgetRecycled water program work in progress Develop RFP for consultant services to perform design
36) OneWater Plan Update Public Works Public Works
Approved in 22/23 and 23/24 budgetWork has not been initiated Develop RFP for consultant services to update plan
37) Bike Path Tree Replacement Plan and Implementation Public Works Public Works Staff has not yet begun this project n/a Not yet initiatedUnderwayNearing CompletionComplete
City Council Goals and Action Items for FY 2023-24 and FY 2024-25 Goal #2: Economic Vitality
Item # Action Items Departments Involved Lead Department Current Status Upcoming Milestones / Completion 1) Market Plaza development opportunities Comm Dev, City Manager Comm Dev City completed its Notice of Availability timeframe with regard to State's Surplus Lands Act (AB 1486), The property is currently being leased with an annual income of $60k.
City is in active negotiations for a sale and redevelopment of the property. Staff is currently working on an update to the property appraisal. 2) Monitor and stay engaged in offshore wind development Council Sub-Committee, City Manager, Harbor, Community Development City Manager
Council adopted Reso 20-23 requesting regular Council updates on Offshore Wind Energy Legislation and Development; participation in local, state and federal meetings regarding offshore wind energy legislation and development; and requesting notification and updates on pending state and federal legislation related to offshore wind development. Council sub-committee and Harbor Director attended 2023 Pacific Offshore Wind Summit May 8-10, 2023. Harbor Department attended multiple webinars and ZOOM meetings regarding offshore wind legislation and communications from OSW leaseholders. Harbor Department presented a historical and informational guide to a joint meeting of Council and Planning Commission on September 26, 2023.
A new City webpage on OSW was created so that stakeholders have easy access to important information regarding this topic. Future meetings with Wind vendors. Nov.1 2023 information session at SLO county. Stay engaged with regional programs, such as REACH, CalPoly. Prepared to respond to SLO county's funding RFP. City/Harbor is working with Federal and State leaders to create a path for annual funding of OSW experts to support the City in its effort assist the State with its ambitious renewable energy goals. 3)
Pursue grant opportunities, including RFP for full-service grant writer & grant administration (if succerssrful); Coleman Beach area; Climate Action Plan & Waterfront Master Plan; DBW grant funding for boat ramp replacement All Finance
City Council authorized staff to submit an application to the Coastal Commission for up to $500,000 in grant funding to update the Waterfront Master Plan. Comm Dev staff is working with a CalPoly graduate class on update of the Climate Action Plan (CAP). Harbor Dept has applied for and obtained the following grants for use in 2023/2024: Sea Tow Life Jacket Loaner Grant (equipement, non monetary), HUD Congressional Appropriation to improve North T-Pier ( $1.5M), MBCFO Grant to repair commercial fishing docks ($100k) and fund the Washington DC trip ($8k), DBW Grant for Flare Disposal ($50k), DBW Grant for Oil/Fuel Containment Equipement ($40k), (2) SAVE Grants for vessel disposal and salvage ($15K) ($38k). In addition to these grants, the Harbor Dept was appropriated $14.5 M to dredge the Harbor inlet and back channel. The Fire Dept was recently awarded $48k for extrication tools from the Office of Traffic Safety. Two grant applications pending with FEMA -- one grant is for mobile radios and the second is a SAFER grant for 3 Firefighter positions. The Department also received the Diablo Canyon Nuclear Preparedness grant for three handheld radios and a laptop compter for $30,827.
Looking into development of a grant management systems given compliance difficulties with auditing requirements given $12-14 million in grants awarded in last two years; evaluating necessary resources. Community Development Staff will submit a $500,000 grant application to Coastal Commission in November for update of the waterfront masterplan. The Climate Action Plan (CAP) kickoff public workshop was held on October 25, 2023 at the Community Center. Harbor / City Manager expect SLO county wind funding RFP in December 2023; City Manager connecting w/ state and federal lobbyists re: funding for infrastructure, community facility improvements, harbor dredging.
Goal Statements: (1) Pursue grant writing opportunities; (2) Evaluate opportunities for City-owned properties; (3) Streamline permit process for residential and commercial development.
City Council Goals and Action Items for FY 2023-24 and FY 2024-25 4) Review of City-owned properties, strategy to optimize use or revenues. Explore use of commercial realtor to manage commercial rental property City Manager, Comm Dev, Harbor, Admin Svcs Comm Dev City is exploring opportunities with other governmental agencies (CS discussion).The Harbor Department has had negotiations and/or working on negotiations with multiple Master Lease Holders to improve annual revenue. These meetings and negotiations include: Bayfront Marina, Three Stacks and a Rock, Giovanni's, TLC enterprises, Morro Bay Paddle Sports, Associated Pacific, State Parks Marina, Libertine, Windows on the Water, Kickers, Morro Bay Fish Company, Dockside Restaurant, Van Buerden Investments, Cal Poly and MBCFO Storage. Community Development is negotiating a purchase and sale agreement for 781 Market Street property for development of a mixed use hotel project. Staff is also looking at alternative uses for the Teen Center property located on Atascadero Road.
Develooping an inventory of surplus properites, needs assessment studies, closed session discussions as needed. 5) Streamline permit processing for residential (including ADUs) and commercial development (also supports Housing goal) Comm Dev Comm Dev CDD has implemented an online portal that allows applicants to submit application electronically. Plans can also be checked electronically removing the need for paper plans. If approved by Council, the final update to the new Zoning Code significantly reduces the number of projects that are required to go to PC and Council. Objective Design Standards are going to Council on November 14th.
Final updates to the Zoning Code are scheduled for first reading on 11/14 and adoption at the 12/12 Council meeting. 6) Presentation to Council on Paid Parking Study and proposed Pilot Program; implement, as directed. City Manager, Police Department, Comm Dev, Harbor, City Manager Phase I - Walker Consultants under contract for next phase of the pilot program, which includes seeking further input from the parking stakeholder group, advisory bodies and Council. Presentation to Council completed on 10/24/2023. Phase II - focus on Rock area Council direction no paid parking as of now but directed staff looking into paid parking at Rock to address traffic management, emergency response and maintanance needs. Staff to consult with CCC 7) Emplpyee retention / recuritment. Responding to rising labor costs, employee comp study & aftermath, negotiations HR, Admin Services, Legal, City Manager City Manager 2023 Comp Study began Nov. 2022, completed in Oct. 2023; Council tentative acceptance, employees disusssions, study results expected to be tied to future budget and MOUs; completed negiations for the2024 health insurance premium increase GOAL #2 - ADDITIONAL PROJECTS / ON-GOING ACTIONS
City Council Goals and Action Items for FY 2023-24 and FY 2024-25 8) TOT audit Admin Services, Legal, Community Development Admin Services, City Mananger TOT Audit was completed in July 2023. New appeal process approved by Council in Oct 2023. Audit final determination letters mailed to businesses 11/8/23 with 15 day appeal period. City will be appointing a hearing officer to consider appeals if any are filed.
Appeals, if any, must be filed within 15 days subseqent to date of mailing final determination letter (mailing date 11/8/23) 9) Financial stablility All Departments Admin Service, City Mananger Finance to update FY 23/24 5yr financial forecast prior to FY 24/25 budget development. Continued emphasis on longterm financial planning, review of expenditures (cost controls), departmental efficiencies in procurement and delivery of services, and increased efforts to achieve new sources of revenue and cost recovery.
Updated 5-year forecast anticipated for January 2024. Staff will be working with all operating departments to identify opportunities for current and future FY cost savings and efficiencies. Water/Sewer rate study RFP out. 10) City contract / agreement processes All City Clerk, Admin Services Simplify, streamline internal contracts review and approval process in order to reduce bottleneck, improve effeciency training of new admins of each dept.; established an Admin directive ref. "off-the-shelf" products Not yet initiatedUnderwayNearing CompletionComplete
City Council Goals and Action Items for FY 2023-24 and FY 2024-25 Goal #3: Housing / Homelessness Response
Item # Action Items Departments Involved Lead Department Current Status Upcoming Milestones / Completion 1)
Housing Element Program Implementation (Housing by-right Policy and Objective Design Guidelines projects underway - $275K rec'd in grant funding) Comm Dev Comm Dev
Updated Zoning Code approved by Council in November 2022 includes new inclusionary housing and density bonus policies. The Housing by Right Policy was paused by the Planning Commission and pulled from the zoning code update going to Council in November of 2023.
Objective Design standards will return to Council for consideration with Zoning Amendments on 11/14/23. 2)
Review possible upzone from low density to medium or hight density for the Seashell Estates property located off of Teresa Drive for possible housing project Comm Dev Comm Dev
City Manager formed an ad hoc group to discuss concerns regarding upzoning the property. Applicant has submitted application for conceptual review by PC Spring 2023. The first review by PC of the land use change resulted in denial and request by PC that if be brought back with the overall project. The PC later reviewed a conceptual development plan for the project and provided feedback on design to the property owner. Project is currently paused pending resubmittal by the applicant. 3) Explore achievable options at the City level (emergency warming shelters, pallet homes, etc.) City Manager, Fire, Comm Dev, Police City Manager On 5/23/23, Council authorized City Manager to provide a letter of support to the County Homeless Service Division in support of an ERF-2-R grant application to seek funding for a temoprary supportive housing campus to serve Quintana Road encampment population. Fire Chief and Police Chief spoke to County and local advocates for tiny homes and found out the County has an interest in supporting a tiny home project in Morro Bay. The County has been in discussion with a private property owner regarding the potential for this project. We are scheduling a follow up meeting with County representatives to discuss further. The internal working group is also in discussions with a local non-profit group, 805 Street Outreach to provide shower facilities on a regular basis to the unhoused population. 4) Continue participation in County's 5-year Housing & Infrastructure Plan Comm Dev Comm Dev The Plan is almost complete and, once complete, staff will return to Council to discuss implementation opportunities for Morro Bay. SLOCOG is the lead on plan preparation. 5) Continue participation in the County-wide 5-year Strategic Plan to address Homelessness; Homeless Outreach Case Manager City Manager, Comm Dev, Police, Fire City Manager See Item 3 above.
Goal Statements: (1) Identify low-incomd housing opportunities; (2) Explore achievable options for unhoused residents; (3) Speed up processing of ADU permits
City Council Goals and Action Items for FY 2023-24 and FY 2024-25 6) Identify affordable housing incentive program Comm Dev Comm Dev Staff is currently working with the Downtown Design District committee on creation of development/design guidelines for the downtown that may serve to incentivize affordable housing.
First full DDD committee meeting was held Oct 18, 2023 and the first public forum was held on Nov 2, 2023, followed by DDD committee meeting on Nov 8, 2023. Overall DDD effort is scheduled to wrap up in May 2024. 7) Speed up processing of ADU permits to increase availability of affordable housing Comm Dev Comm Dev Stock ADU plans are complete and posted to the the City's website: https://ca-morrobay2.civicplus.com/1056/Pre- Approved-ADU-Program Building Division is finalizing a guidance document to outline the building permit process for these units. Expect document to be completn by years end. 8) Outreach and cleanup of encampments Police, Fire, Public Works, Harbor Police and Fire Internal working group intends to bring ordinances forward to city council to address encampments( Potentially December council meeting). The city's Homeless Outreach Coordinator works regularly with unhoused to connect to services. Continued discussions with County and non-profit groups for additional outreach and support services. 9) Short-term Rental Ordinance review Comm Dev Comm Dev Review of the City's short term rental ordinance is pending direction from City Council. Staff will seek Council direction early 2024 10) Significant project applications Comm Dev Comm Dev
Current significant projects: 3300 Panarama; 48 unit single family subdivision is under review. Application is undergoing environmental review and technical studies are being finalized. Once environmental technical studies are finalized they will be posted to the City's current projects page. Panorama went before the Planning Commission for conceptual review on Nov 7, 2023. Vistra Battery Energy Storage System Project is undering going environmental review and prepartion of a draft Environmental Impact Report is underway. Release of the Draft EIR is anticipated in the beginning 2024. 405 Atascadero Road HASLO affordable housing project has been waiting on electrical switch gear to be delivered to power the facility. Once powered they will be able to call for final inspection/occupancy.
November 7, 2023: 3300 Panorama project went to PC for conceptual review (not for permit or discretionary review) to obtain input from the community and PC.
Not yet initiatedUnderwayNearing CompletionComplete
GOAL #3 - ADDITIONAL PROJECTS / ON-GOING ACTIONS
City Council Goals and Action Items for FY 2023-24 and FY 2024-25 Goal #4: Community Engagement
Item # Departments Involved Lead Department Current Status Upcoming Milestones / Completion 1) Leverage partnerships with Chamber, Visit Morro Bay, local service clubs and community organizations, and other event hosts All City Manager weekly communication with Chamber, Visit MB and all. A ED contract issued with Chamber. ongoing 2) Explore/assess available communication tools All City Clerk Council appropriated $75,000 in the FY 23-24 budget to enhance communicatoins efforts. A RFP is expected to issue early 2024. city manager to decide orgnaizational structure and how to oversee ongoing communication 3) Conduct joint Council/advisory board meetings periodically and consider biannual or annual advisory board report to Council City Manager, Admin Svcs, Comm Dev, Public Works, Harbor, Recreation & All dept Mayor and Council Joint Council / Planning Commission meeting was held 9/26/23. CFAC meeting held on 10/2023. A joint Council / PWAB meeting to discuss the City's water portfolio and such is scheduled for Nov. 2023. Joint CFAC/HAB Ad Hoc committee has been established to review …... and is expected to hold a joint meeting with Council in January 2024; CFAC requests a joint meeting w. Council to clarify council expecations and scope of work. 4) Develop Historic Preservation Ordinance using draft ordinance prepared by Historical Society as a starting point Comm Dev Comm Dev PC recently completed a series of Historic Preservation meetings. Work by the Downtown Design District committee will feed into the future historic preservation ordinance. Work on the ordinance is anticipated to begin in 2024. 5)
Continue MBPD Citizens Academy; consider Community Academy and other opportunities for project / community outreach, including study sessions and workshops All City Manager
Police hosted National Night Out and Coffee with a Cop events. Comm Dev, Fire, Rec and others attended Rotary Club meetings, Chamber of Commerce "Squeaky Wheel" events, "Listening Tour" and "Breakfast on the Bay" events. Fire also attended Maritime Museum Family Fun Day event, City Manager attended Visit MB events/ regional economic devevelopment events. Council / staff attended OSW events. a citizens academy would be a long term goal.
6) Develop and implement outreach and communication plan using different formats to reach broad spectrum of residents All Depts. & council members City Manager, City Clerk Assisted council members with their individual outreach sessions. City Mgr meetings with residents and businesses, interest groups. Ongoing web content updates by all departments. Fire Department has partnered with the County Office of Emergency Services to create county wide evacuation zones. There are zones defined in Morro Bay. These zones will be utilized to distribute evacuation and shelter in place information during emergencies through a mobile app and the county's readyslo.org website.
Policy to help individual cm use of public resources for outreach events; potential communciation consultant to help orgnanize website and other exisiting means of communication, adding safety call for service reports for public knowlege; planning for regular City Manager updates to community 7) Ad hoc Committee review of Planning Process Comm Dev Comm Dev Ad hoc committee was formed but has not met. It is anticipated that the committee will meet after approval of the zoning code update.
Goal Statements: (1) Build relationships and impropve the purpose of advisory bodies to attract and retain members; (2) Hold community workshops and study sessions on upcoming development; (3) Improve City website and social media presence
City Council Goals and Action Items for FY 2023-24 and FY 2024-25 8) Processed citizens initiative seeking to amend Plan Morro Bay to prohibit, unless approved by Morro Bay voters, any change to land use designations of VisitorServing Commercial or Commercial/Recreational Fishing, on certain designated parcels within the City
City Clerk, Legal, City Manager City Clerk
The initaitve was filed on Aug 9, 2023 and found to be sufficient on August 31, 2023. On Sept 12, 2023, the Council voted to submit the measure to Morro Bay voters at the November 2024 election.
The qualified petition and Resolutions adopted by City Council on Sept 12, 2023, have been submitted to the SLO County Clerk's office for placement on the Novemer 2024 ballot Not yet initiatedUnderwayNearing CompletionComplete
GOAL #4 - ADDITIONAL PROJECTS / ON-GOING ACTIONS