MINUTES - MORRO BAY CITY COUNCIL
SPECIAL MEETING JOINT CITY COUNCIL AND
CITIZENS’ FINANCE ADVISORY COMMITTEE MEETING
JANUARY 23, 2024
VETERAN’S MEMORIAL HALL – 3:30 P.M.
PRESENT: Carla Wixom Mayor
Laurel Barton Council Member
Cyndee Edwards Council Member
Jennifer Ford Council Member
Zara Landrum Council Member
Stephen Peck Committee Member Chair
Michael Woody Committee Member Vice Chair
Brian Dorfman Committee Member
Kathy Hoversten Committee Member
Jean Johnson Committee Member
ABSENT: None
STAFF: Yvonne Kimball City Manager
Dana Swanson City Clerk
Chris Neumeyer City Attorney
Steve Conway Interim Assist. City Manager/Admin Svcs Dir.
Melissa Green Senior Budget Analyst
ESTABLISH QUORUM AND CALL TO ORDER
A quorum was established by the City Council with all but Council Member Barton present.
Council Member Barton arrived at 3:35 p.m.
A quorum was established by the Citizens’ Finance Advisory Committee with all Members present.
Citizens Oversight/Finance Advisory Committee Chair Stephen Peck provided opening comments and requested that, in addition to the items listed in the staff report, the Council consider adding review of the 10-year financial forecast and regular review of capital improvement projects with PWAB, particularly for those funded by Measures Q/E, to the CFAC’s work plan.
PUBLIC COMMENT FOR ITEMS ON THE AGENDA
https://youtu.be/Sa3i_XW2hQo?si=aBXBxiSbzffXdHRp&t=468
Mayor Wixom opened public comment.
Homer Alexander, Morro Bay, suggested reinstating review of the Annual Comprehensive Financial Report and investment reports and including consideration of incurring debt or selling City property to the CFAC’s work plan. He suggested public services administrative costs currently charged to Measures Q/E be returned to the general fund in the next budget cycle.
Marlys McPherson, Morro Bay, offered her perspective as a former CFAC and council member, stating it was important committee members have the knowledge and experience to provide useful advice on any new responsibilities. Given potential timing constraints, she urged the Council to be realistic and flexible when adding new responsibilities.
AGENDA NO: 7.a.3
MEETING DATE: February 13, 2024
2 MINUTES - MORRO BAY SPECIAL CITY COUNCIL MEETING – JANUARY 23, 2024 Greg Kwolek, Public Works Director, invited CFAC members to the February 21st Public Works Advisory Board meeting to comment on the closeout of the Filanc/Black & Veatch contract.
SPECIAL MEETING AGENDA ITEM:
I. COUNCIL EXPECTATION OF CITIZENS’ FINANCE ADVISORY COMMITTEE (CFAC) SCOPE OF WORK; (CITY MANAGER)
https://youtu.be/Sa3i_XW2hQo?si=U1yjLUuRSjK0jROs&t=941
Senior Budget Analyst, Melissa Green, presented background information on Measure Q/E and the Fiscal Year 2023-24 budget cycle and, along with Interim ACM/Admin Svcs Director Conway, responded to Council and Committee inquiries.
Following discussion, there was Council consensus to expand the CFAC’s work plan in five areas identified in the staff report and listed below, with the future goal of adding subcommittee review of the completed Annual Comprehensive Financial Report as time allows.
A. CFAC core duties remain measure Q/E as authorized in Resolution No. 39-22 and Morro Bay Municipal Code (MBMC), but with an expectation that CFAC’s involvement starts earlier in each calendar year and the budget process.
B. CFAC is recommended to stay in further communication with its Council Liaison who is committed to advocating the committee’s interest while bridging any communication gap.
C. CFAC could potentially review the city’s most recently prepared investment reports at its regular meetings.
D. Joint meetings with the Public Works Advisory Board (PWAB) if necessary for Capital Improvement Projects considerations.
E. City staff involves CFAC early in Measure E/Q capital project selection as related to the budget.
The Council did not take any formal action on this item.
ADJOURNMENT
The meeting adjourned at 5:04 p.m.
Recorded by:
/s/ Dana Swanson
Dana Swanson
City Clerk