“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute
2. Roll call
3. Special Presentations: None
4. Public Comment:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an agenda item noted on the regular agenda, please address the Council when that item is open for public comment.
Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. If you have documents to present to members of Council, please provide a minimum of seven (7) copies to the Deputy City Clerk. Email Comments may be submitted to the City Clerk’s Office ([email protected]). Items received no later than 12:00 pm on the day of the meeting will be provided to the City Council prior to the meeting. These items will NOT be read into the record.
5. Council and Staff Comments
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Mt. Shasta City Council Regular Meeting Agenda
Monday, June 12, 2023, 5:30 p.m.
This meeting will be presented in a hybrid format and can be attended in two ways:
In-Person at the Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd. Mt. Shasta, CA OR
Online at the following link:
MountShasta.22Ave.tv
For the safety of our staff, the council, and public, we are no longer allowing members of the audience to carry large bags, backpacks, or other items outside of small personal items such as purses or satchels. Only service animals are allowed inside council chambers; nonservice pets are not allowed under any circumstances. Violators will be asked to remove the bag and/or animal, and refusal to do so will be cause for removal from the meeting.
Mt. Shasta City Council Regular Meeting June 12, 2023 1 Mt. Shasta Regular City Council Meeting Agenda
Monday, May 22, 2023
CITY COUNCIL BUSINESS
All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: May 22, 2023 Regular City Council Meeting b. Approval of Disbursements: Accounts Payable 5/19 and 5/22/2023; Total Gross Payroll and Taxes: For Period Ending 5/14/2023
c. Committee Minutes: Beautification Committee, April 2023 d. Second Reading and Adoption of Ordinance CCO-23-XX, Amending Section
10.44.080 Of The Mt. Shasta Municipal Code
e. Police Department Report May 2023
Funds
Background: The City received SB2 Planning Grant Program funding from the California Department of Housing and Community Development (HCD) to accelerate housing production by streamlining planning and permitting processes, updating ordinances, and creating guidelines/standards. The terms of the SB 2 grant require all requests for reimbursement be filed by September 30, 2023, and all activities be completed by December 31, 2023. It is recommended the City request an amendment to its SB 2 grant application to remove the “Free ADU Plans” activity and deliverable, and that $50,000 of funds be reallocated.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Adopt Resolution CCR-23-XX authorizing the City Manager to submit the proposed amendment to the City of Mt Shasta’s SB 2 grant application as described, and allow reallocation of funds, and authorize and direct the City Manager to sign the SB 2 amendment application, and act on the City’s behalf in all matters pertaining to the application.
Background: Staff will present the proposed operating budget for fiscal year 2023-2024 for Council review and discussion.
Report By: Muriel Terrell, Finance Director
Recommended Council Action: Staff respectfully requests Council review and discuss the Proposed Operating Budget All Fund for fiscal year 2023-2024.
Mt. Shasta City Council Regular Meeting June 12, 2023 2 5-35
36-48
49-67
Mt. Shasta Regular City Council Meeting Agenda
Monday, June 12, 2023
Background: In January, a proposal for the renewal of the contract with 22nd Avenue, the City’s hybrid meeting service provider, was presented to Council. At that time there was concern that the meetings were too expensive, and direction was given to publish a Request For Proposals (RFP) to see if there was another entity that could provide high quality hybrid meetings at a lower price. The RFP was sent to a community member who expressed an interest in competing for the work, to the Siskiyou Media Council, and posted to Public Purchase, a site commonly used to post various public RFPs. The RFP posting period has expired, and only one response was received; that response was from 22nd Avenue.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Approve or reject a new contract with 22nd Avenue Entertainment for the provision of hybrid meetings.
Background: Raftelis has been working with Mt. Shasta to calculate stormwater rates that will allow the City to meet its fiscal requirement to pay for upgrades to failing drainage systems. Raftelis has created a financial plan for the assessment process related to drainage impact fees. Council will be presented with a proposal to amend the contract with Raftelis to include a scope of work associated with the stormwater drainage impact fee process, including reports, ordinances, public outreach, and the Proposition 218 vote.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Approve or reject the amendment to Raftelis Professional Services Agreement
CITY COUNCIL/STAFF REPORTING PERIOD
12. Reports Re: Outside Meetings: None
13. Future Agenda Items and Meetings (Appearing on the agenda within 60-90 days):
a. Resolution Calling for Consolidation of the Election – 6/26/2023 b. Renewal of Facilities Agreement with the Recreation and Parks District – 6/26/2023 c. Resolution Requesting a Local Measure be Placed on the Ballot – 7/2023 d. Vacation of Field Street – TBD
e. Discussion and Possible Action: McCloud Avenue Parking Prohibition – TBD f. City Newsletter - TBD
Future Agenda Items Over 90 Days:
f. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
Mt. Shasta City Council Regular Meeting June 12, 2023 3 68-77
78-83
Mt. Shasta Regular City Council Meeting Agenda
Monday, June 12, 2023
14. Adjourn
I, Kathryn Joyce, declare under penalty of perjury that this agenda has been posted at least 72 hours in advance at the Mt.
Shasta City Hall, 305 N. Mt. Shasta Blvd, Mt. Shasta, CA, in the glass case and on the City website at www.mtshastaca.gov.
Agendas and packets shall be made available at least 72 hours in advance of regular meetings and 24 hours in advance of special meetings on the City’s web site. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting shall be made available on the City’s web site www.mtshastaca.gov.
Availability of Public Records: All public records related to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at City Hall located at 305 North Mt. Shasta Blvd.
The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services. In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, please contact the Office of the City Clerk at 530-326-7516 or [email protected] as soon as possible.
Providing at least 72 hours’ notice will help ensure that reasonable arrangements can be made.
Mt. Shasta City Council Regular Meeting June 12, 2023 4 Mt. Shasta City Council Regular Meeting DRAFT Minutes
Monday, May 22, 2023; 5:30 p.m.
City Park Upper Lodge 1315 Nixon Road, Mt. Shasta
Meeting allowed for virtual attendance via ZOOM
“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipal services and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
STANDING AGENDA ITEMS
1. Call to Order and Flag Salute: At the hour of 5:31 p.m. Mayor Pro Tem Stackfleth called the meeting to order and led the audience in the flag salute.
2. Roll Call:
Council Members Present: Collings, Redmond, Stackfleth, Stearns Council Members Absent: Clure
3. Special Presentations: None
4. Public Comment:
Nancy Gandrau – Concern regarding issues with local business.
David Ream – Comments regarding rights, interactions with Councilmember.
5. Council and Staff Comments:
Todd Juhasz, City Manager – Update on the old hospital and the receivership process. Comments pertaining to fireworks.
Robert Gibson, Chief of Police – Comments addressing issues brought up during public comment.
6. Committee Updates: No updates.
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
CITY COUNCIL BUSINESS
7. Consent Agenda:
COUNCIL ACTION: Approved the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived.
a. Approval of Minutes: May 8, 2023 Regular City Council Meeting b. Approval of Disbursements: Accounts Payable 5/4 and 5/10/2023; Total Gross Payroll and Taxes:
For Period Ending 5/18/2023
c. Second Reading and Adoption of Ordinance CCO-23-04, Chapter 19.03 of the Mt. Shasta Municipal Code, Parklet Dining
d. Second Reading and Adoption of CCO-23-05, Amending Mt. Shasta Municipal Code Section 6.04:
Mt. Shasta City Council Regular Meeting June 12, 2023 5 City of Mt. Shasta Regular City Council Meeting Minutes Monday, May 22, 2023
Garbage, Refuse, and Solid Waste
e. Second Reading and Adoption of CCO-23-06, Amending Mt. Shasta Municipal Code Section 12.08:
Repair and Maintenance of Sidewalks
f. Recommendation of Award: Oak Street Area Water System Improvements Project, Resolution CCR-23-12
g. City Manager’s Report May 10, 2023
h. Resolution CCR-23-13 Approving a Change to the Date of Downtown Enhancement Advisory Committee Meetings
i. Monthly Investment Report April 2023
MOTION TO APPROVE ITEM a: Redmond
SECOND: Collings
AYES: Redmond, Collings, Stackfleth
NOES: None
ABSENT: Clure
ABSTAIN: Stearns
MOTION TO APPROVE ITEMS b-i: Redmond
SECOND: Stearns
AYES: Redmond, Collings, Stackfleth, Stearns
NOES: None
ABSENT: Clure
ABSTAIN: None
8. Mt. Shasta 2023-2031 Housing Element Public Review Draft Todd Juhasz, City Manager – Introduction of the item, public comment periods, Planning Commission review, process of Housing and Community Development (HCD) review.
Vanessa Blodgett, Planwest – Review of presentation, housing element update. Review of public review process, timeline, chapters and appendices.
Michelle Nielsen, Planwest – Review of public comments, Planning Commission comments, housing needs assessment, inventory of sites, review of appendices, recommended programs, new housing laws, next steps.
Clarifying questions from Council.
Johanna Altorfer – Comments regarding Regional Housing Needs Allocation (RHNA) sites.
Council discussion.
COUNCIL ACTION: Authorize the City Manager to transmit a copy of the Draft 2023-2031 Housing Element to the California Department of Housing and Community Development for the 90-day review pursuant to Government Code Section 65585(b).
MOTION TO APPROVE: Redmond
SECOND: Stearns
AYES: Redmond, Collings, Stackfleth, Stearns
NOES: None
ABSENT: Clure
ABSTAIN: None
Mt. Shasta City Council Regular Meeting June 12, 2023 6 City of Mt. Shasta Regular City Council Meeting Minutes Monday, May 22, 2023
9. 2023-2024 Proposed Operating Budget General Fund
Muriel Terrell, Finance Director – Review of the General Fund; grant funding, expenditures, revenue. Comments regarding the need to decrease expenses or increase income. Comments regarding Transient Occupancy Tax and Business License Tax increase as well as snow removal charge.
Clarifying questions from Council.
Todd Juhasz, City Manager – Comments regarding reserves, accounting practices.
No public comment.
Council discussion.
Muriel Terrell, Finance Director – Review of appropriations limits.
COUNCIL ACTION: Adopt CCR-23-14, establishing an appropriations limit for fiscal year 2023-2024.
MOTION TO APPROVE: Stearns
SECOND: Redmond
AYES: Redmond, Collings, Stackfleth, Stearns
NOES: None
ABSENT: Clure
ABSTAIN: None
10. First Reading of Ordinance CCO-23-XX, Amending Chapter 10.44.080 of the Municipal Code to Prohibit Parking During Certain Hours at the Sisson Youth Baseball Field Parking Lot Robert Gibson, Chief of Police – Review of proposed ordinance, restricted parking with exceptions.
No public comment.
COUNCIL ACTION: Approve the first reading of CCO-23-XX amending Mount Shasta Municipal Code Section
10.44.080 to prohibit parking during certain hours at the Sisson Youth Baseball Field parking lot, by title only, and moving it to a second reading and adoption.
MOTION TO APPROVE: Stearns
SECOND: Redmond
AYES: Redmond, Collings, Stackfleth, Stearns
NOES: None
ABSENT: Clure
ABSTAIN: None
11. Reports On Outside Meetings:
John Stackfleth, Mayor Pro Tem – Review of library ad hoc committee meeting and grant application.
Mt. Shasta City Council Regular Meeting June 12, 2023 7 City of Mt. Shasta Regular City Council Meeting Minutes Monday, May 22, 2023
12. Future Agenda Items (Appearing on the agenda within 60-90 days):
COUNCIL ACTION: Reviewed items a through h.
a. Budget – 6/2023
b. Amendments to the City of Mt. Shasta SB 2 Planning Grants Program Funds – 6/2023 c. Resolution Calling for Consolidation of the Election – 6/26/2023 d. Resolution Requesting a Local Measure be Placed on the Ballot – 7/2023 e. Vacation of Field Street – TBD
f. Discussion and Possible Action: McCloud Avenue Parking Prohibition – TBD g. City Newsletter - TBD
Future Agenda Items Over 90 Days:
h. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
13. Adjourn: There being no further business, the meeting was adjourned at 7:32 p.m.
Respectfully Submitted By: Kathryn M. Joyce, Administrative Assistant/Deputy City Clerk Mt. Shasta City Council Regular Meeting June 12, 2023 8 City Council Agenda Item #7b
Staff Report
Meeting Date: June 12, 2023
To: Mayor and City Council
From: Muriel Howarth Terrell, Finance Director
Subject: Approval of Warrants and Payroll
Recommendation:
Staff requests the Mayor and City Council Approve warrants paid including payroll benefits and withholding, and payroll distribution, in the amount of $.
Background & Summary:
Approval of Check Numbers 50452-50529 $ 286,196.91
Total Payroll Distribution $ 78,446.29
Total EFTPS – CalPERS, Nationwide $ 22,372.98
Total Payroll EFTPS Taxes $ 74,356.66
$ 749,200.83
Financial Impact:
Expenditures are consistent with the Budget that the City Council has adopted.
Attachments:
1.) Check Registers – 5/19/23, 5/22/23
2.) ACH Payroll Distribution – 6/1/23
3.) EFTPS Reports – 5/18/23, 6/1/23
Regular
x Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting June 12, 2023 9 Mt. Shasta City Council Regular Meeting June 12, 2023 10 Mt. Shasta City Council Regular Meeting June 12, 2023 11 Mt. Shasta City Council Regular Meeting June 12, 2023 12 Mt. Shasta City Council Regular Meeting June 12, 2023 13 Mt. Shasta City Council Regular Meeting June 12, 2023 14 Mt. Shasta City Council Regular Meeting June 12, 2023 15 Mt. Shasta City Council Regular Meeting June 12, 2023 16 Mt. Shasta City Council Regular Meeting June 12, 2023 17 Mt. Shasta City Council Regular Meeting June 12, 2023 18 Mt. Shasta City Council Regular Meeting June 12, 2023 19 Mt. Shasta City Council Regular Meeting June 12, 2023 20 Beau�fica�on Commitee - Mee�ng Minutes
April 12, 2023
Next mee�ng: May 17, 2023 at 4:00 PM; Loca�on: Conference room above the police department *This will be a special mee�ng as will June with a date of June 7th
1. Call to Order
4:10PM
2. Roll Call
Present: Lori Saunders, Terez Mania�s, Lynn Linebarger, Brenna Montagne
Absent: Britney Charlesworth
Guests: Ken Kellogg -Director of Public Works City of Mt. Shasta
3. Special Presenta�ons and Announcements
none
4. Public Comment:
N/A
5. Mee�ng Minutes Review and Approval
Lorie made a mo�on to approve the March minutes and Terez seconded, all in favor
6. Staff and Member Comments
Lorie shared that there are a couple of people who want to help when we are working on the library plan�ngs
Brenna shared that the 2 plan�ng areas at the library are damaged with some vegeta�on removed and possible damage to an irriga�on line, appears to possibly be from snow removal opera�ons
7. Discussion and Possible Ac�on: Mee�ng with Public Works director Ken Kellogg -Commitee requests assistance from the public works crew to remove some of the landscaping withing the Lake street median, Terez will flag the area -shared the areas that the commitee maintains and/or oversees work: lake steet medians, south entrance, north entrance (triangle where Mt. Shasta blvd & Chestnut streets meet), downtown planters, 2 landscaped areas at the library along Alma, front of the police sta�on, and Parker Plaza (oversee & provide input, maintenance done by contract with local business) -seek clarifica�on on Castle street work proposals since the commitee has been working off & on for a few years on a plan to redo the area of the view scope -request communica�on from the city and other commitees Mt. Shasta City Council Regular Meeting June 12, 2023 21
8. Discussion and possible ac�on: Poten�al loca�on for memorial bench Recommending the island at Castle & Chestnut, there was a bench located there in the past
9. Discussion and possible ac�on: Spring 2023 Work Dates – ongoing Terez sent an email about this Saturdays work date for the Lake street medians Roses in front of police sta�on: Lorie & Terez to work on Move 4/22 to 4/29 planters 10 am start with commitee members mee�ng at 930 to load Add 5/27 loca�on TBD
Add 6/3 loca�on TBD
10. Discussion and possible ac�on: Pole Banners
Move to long-term agenda item as we need more info from the city
11. Discussion and possible ac�on: Long-term Beau�fica�on goals Future agenda item
12. Adjourn Mee�ng
5:25PM
Planned work dates:
April 15th – 10 AM Lake Street Medians
April 29nd – 10 AM Downtown Planters
May 3rd – 10 AM North Triangle
May 27th – 10 AM loca�on TBD
June 3rd – 10 AM loca�on TBD
Mt. Shasta City Council Regular Meeting June 12, 2023 22 City Council Agenda Item
Staff Report
Meeting Date: June 12, 2023
To: Mayor and City Council
From: Robert Gibson, Chief of Police
Subject: Amendment to City Municipal Code Section 10.44.0080 to prohibit parking during certain hours at the Sisson Youth Baseball parking lot Recommendation:
Staff respectfully requests the City Council adopt CCO-23-XX, an amendment to City Municipal Code Section 10.44.0080 to prohibit parking during certain hours at the Sisson Youth Baseball parking lot, by title only.
Background & Summary:
The parking lot located at the Sisson Youth Baseball park was intended to be utilized for short term parking for citizens to enjoy youth sports. Further, the parking lot has been designated as an authorized snow parking for the citizens of Mount Shasta. However, the parking area has seen a great increase in the number of long term parking and abandoned or inoporative vehicles. This increase has created a situation where there is not enough parking for parents and participants in youth sports to park during sporting events. The amendment would make the parking lot a time restricted area where there would be no parking allowed between the time of 10 P.M. and 6 A.M. daily. There are two exceptions to this time parking restriction including the use as a snow removal lot or with written permission of the City Manager or their designee.
Attachments:
Proposed Ordinance amending section 10.44.080
Regular
X Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting June 12, 2023 23 ORDINANCE CCO-23-XX
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
AMENDING SECTION 10.44.080 OF THE
MT. SHASTA MUNICIPAL CODE
WHEREAS, pursuant to Chapter XI, Section 7, of the California Constitution, the City of Mt Shasta (“City”) may make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and WHEREAS, the City Council of the City of Mount Shasta may make amendments to the Mount Shasta Municipal Code section 10.44 as set forth in Mount Shasta Municipal Code section
10.44.130; and
WHEREAS, the City Council of the City of Mount Shasta finds that due to numerous complaints of long term and abandoned vehicles at the Sisson Youth Baseball parking lot and the need to keep the parking lot available for use by citizens; and
WHEREAS, the City Council of the City of Mt. Shasta has determined that following changes to the Mount Shasta Municipal Code Section 10.44 parking prohibited or restricted.
NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Mt. Shasta does amend the Mt. Shasta Municipal Code Section 10.44.080 to read as follows:
10.44.080 Parking Restricted
(O) Use of Public Streets or Public Parking Lots for Storage of Vehicles, Vessels or Trailers Prohibited
(5) Restricted Time Parking
(a) No parking between the hours of 10 pm and 6 am daily at the Sisson Youth Baseball ballpark parking area on the west side of Everett Memorial Highway between Washington Drive and Rockfellow Drive and east of Sisson Elementary School with the following exceptions:
1. During time when the parking area is designated for snow removal as determined by the director of public works, typically from November 1st to April 30th
2. With written permission from the City manager or their designee.
The foregoing Ordinance was adopted at the regular meeting of the City Council of the City of Mt. Shasta held on this 12th day of June, 2023 by the following vote:
AYES: NOES:
ABSENT:
ABSTAIN:
DATED: June 12, 2023
Mt. Shasta City Council Regular Meeting June 12, 2023 24 ATTEST: CITY OF MT. SHASTA
______________________________ ______________________________ Kathryn M. Joyce, Deputy City Clerk Tessa Clure, Mayor
FORM APPROVED:
_____________________________
John Sullivan Kenny, City Attorney
CERTIFICATION
I HEREBY CERTIFY that the foregoing Ordinance CCO-23-XX was introduced, by title only, at a regular meeting of the Mt. Shasta City Council on the 22nd day of May, 2023, and was adopted at a regular meeting of said Council on the 12th day of June, 2023. ______________________________
Kathryn M. Joyce, Deputy City Clerk
Mt. Shasta City Council Regular Meeting June 12, 2023 25 Department Statistics
Calls for Service May 2022 May 2023 Change
906 688 -24.06%
Cases Taken May 2022 May 2023 Change
70 43 -38.57%
Arrests Made May 2022 May 2023 Change
23 13 -43.47%
906 848
980 942 1006
848
647 571 667 707
548
678 688
0 200
400
600
800
1000
1200
Calls for Service
Calls for Service
70 93 103
82 77
98 36 36 53 51 37 43 43
0 50
100
150
Cases Taken
Cases Taken
22 36
45 38
28 28
15 16 15
24 10
19 13
0 10
20 30
40 50
Arrests Made
Arrests Made
Mt. Shasta City Council Regular Meeting June 12, 2023 26 Warrant Arrests May 2022 May 2023 Change
6 3 -50%
Top 5 Calls
May 2022 May 2023
Check Business 46 Check Welfare-Person 21
415-Disturbing the Peace 39 Out w/a Vehicle 17
Trespassing 30 Check Business 16
Medical 27 Public Assist 16
Check Welfare-Person 21 Alarm 14
6 7
5 4
6 4 4
2 4 4
2 6
3 0
2 4
6 8
Warrant Arrests
Warrant Arrests
0 5 10 15 20 25 30 35 40 45
5/1/2022
6/1/2022
7/1/2022
8/1/2022
9/1/2022
10/1/2022
11/1/2022
12/1/2022
1/1/2023
2/1/2023
3/1/2023
4/1/2023
5/1/2023
Yearly Top 5 Calls May 2022-2023
Column1 Animal Complaint Disturbing the Peace
Suspicious Circumstances Suspicious Vehicle Suspicious Person Mt. Shasta City Council Regular Meeting June 12, 2023 27 Crime Statistics
Crimes
May 2022 May 2023 Change May 2022-May 2023
Yearly Total
Assault – Physical 3 1 -66.66% 46
Assault – Verbal 0 0 0% 1
Disturbing the Peace 39 11 -88.17% 251
Domestic Disturbance 3 0 -100% 22
Domestic Violence 1 0 -100% 18
Fraud 4 0 -100% 15
Public Intoxication 10 1 -90% 63
Stolen Vehicle 0 0 0% 12
TC Hit & Run 3 3 0% 25
Theft from Vehicle 0 0 0% 0
Theft – Grand 1 1 0% 13
Theft – Petty 4 6 +50% 50
Theft – Shoplifting 0 0 0% 1
Trespassing 30 6 -80% 207
Vandalism 3 4 +33.33% 52
3 5 6
3 8
5 0
2 5
2 4
2 1 0
5 10
Assault - Physical
Assault - Physical
0 1
0 0 0 0 0 0 0 0 0 0 0 0
0.5 1
1.5 Assault - Verbal
Assault - Verbal
39 35 28 28 34
16 9 7 7 13 12 12 11
0 20
40 60
Disturbing the Peace
Disturbing the Peace
Mt. Shasta City Council Regular Meeting June 12, 2023 28 3 5
1 1
2 4
2 2
1 0 0
1 0 0
2 4
6 Domestic Disturbance
Domestic Disturbance Column1
1 2
3 4
2 1
0 1 1
2 0
1 0 0
2 4
6 Domestic Violence
Domestic Violence
4 2
1 0
2 1
0 2 2
0 1 0 0 0
2 4
6 Fraud
Fraud
10 12 11
4 4 2 3 3 2
6 3 2 0 1
5 10
15 Public Intoxication
Public Intoxication
0 0
1 4
0 0
2 1
2 0 0
2 0 0
2 4
6 Stolen Vehicles
Stolen Vehicles
Mt. Shasta City Council Regular Meeting June 12, 2023 29 3 3
1 2
1 1 1
4 3
2 1
0 3
0 2
4 6
Traffic Collisions - Hit & Run
Traffic Collisions - Hit & Run
0 0 0 0 0 0 0 0 0 0 0 0 0 0
0.5 1
Theft from Vehicle
Theft from Vehicle
1 1
5 0 0
1 1
0 1
0 1 1 1 0
2 4
6 Theft - Grand
Theft - Grand
4 5
9 0
10 5 3 1 2 3 1 1
6 0
5 10
15 Theft - Petty
Theft - Petty
0 0
1 0 0 0 0 0 0 0 0 0 0 0
0.5 1
1.5 Theft - Shoplifting
Theft - Shoplifting
Mt. Shasta City Council Regular Meeting June 12, 2023 30 30 27
20 27 26
15 11
6 106
9 14
6 0
20 40
Trespassing
Trespassing
3 6
12 2
1 3
11 11
33 2
4 05
10 15
Vandalism
Vandalism
Mt. Shasta City Council Regular Meeting June 12, 2023 31 Traffic Summary
May 2022 May 2023 Change
Traffic Stops 119 61 -48.74%
Traffic Citations Issued 22 7 -68.18%
Traffic Collisions
May
2022
May
2023
Change May 2022-May 2023
Yearly Total
TC – DUI 0 1 +100% 2
TC – Hit & Run 3 3 0% 27
TC – Info Exchange 3 4 +33.33% 58
TC - Injury 0 0 0% 14
Total 6 8 +33.33% 101
119 102
142
117
223
173 154
125
97 128
62 114
61 22 27 26 28 22 19 18 12 8 15 4 0 12 7
50 100
150
200
250
Traffic Stops
11-95 Traffic Citations Issued
0 0 0 0 0 0
1 0 0 0 0 0
1 3 3
1 2
1 1 1
4 5
2 1
0 3 3
5 3 3
6 1
8 3
2 9 9
2 4
0 1
2 2
3 1
3 1
0 0 0
1 0 0
1 2
3 4
5 6
7 8
9 10
Traffic Collisions
TC - DUI Hit & Run TC - Info Exchange TC - Injury
Mt. Shasta City Council Regular Meeting June 12, 2023 32 DUI Summary
May 2022 May 2023 Change
DUI Complaints NA NA NA
DUI Arrests 2 2 0
* DUI Complaints no longer tracked in new CAD system as of 11/01/2022.
Patrol Information
Foot Patrol
May 2022 May 2023 Change May 2022-May 2023
Yearly Total
76 42 -64.17% 610
Frequent foot patrol areas include:
• City Park
• Shastice Park
• Downtown Mount Shasta
• Roseburg Property
• Behind commercial business
such as Ray’s Food Place, the
Cinema, and Rite Aid
• Dense brush areas in multiple
residential areas.
2 10
12 10
2 6 6
4 7
5 2 2
0 0
5 10
15 DUI Summary
DUI Complaints DUI Arrests
76 58 69
41 45 41 33 21 33 42 30 30 42
0 50
100
Foot Patrol
Foot Patrol
Mt. Shasta City Council Regular Meeting June 12, 2023 33 Municipal Summary
Municipal Calls for Service
May 2022 May 2023 May 2022-May 2023
Yearly Total
Muni Code – Other 5 5 68
Muni Code - Parking 8 10 89
Total 13 13 157
LiveScans May 2022 May 2023
7 10
Court Activity
5 7 7
10 7
3 4
1 3
8 4 4 5
8 14 13 13
8 4
6 3
0 4 4
2 10
0 5
10 15
Municipal Calls for Service
Muni Code - Other Muni Code - Parking
1 1 0 2
5 6 4 2 2 1 3 2 2 0
10 Court Activity
Court Activity
Mt. Shasta City Council Regular Meeting June 12, 2023 34 Social Media
Facebook
Followers Posts Reach Engaged Users Reactions
10,692 11 91,487 9458 1075
Twitter
Followers Tweets Impressions Mentions
394 0 41 0
Instagram
Followers Posts Likes
2066 8 143
Nextdoor
Posts Impressions Reactions
0 0 0
Mt. Shasta City Council Regular Meeting June 12, 2023 35 City Council Agenda Item # 8
Staff Report
Meeting Date: June 12, 2023
To: Mayor and City Council
From: Todd Juhasz, City Manager
Subject: Amendments to the City of Mt. Shasta SB 2 Planning Grants Program Funds RECOMMENDATION:
That the City Council:
1. Receive staff report,
2. Provide staff direction as necessary,
3. Adopt Resolution CCR-23-XX that authorizes the City Manager to submit the proposed amendment to the City of Mt Shasta’s SB 2 grant application as described, and allow reallocation of funds, and
4. Authorize and direct the City Manager to sign the SB 2 amendment application, and act on the City’s behalf in all matters pertaining to the application.
DISCUSSION:
The City received SB2 Planning Grant Program funding from the California Department of Housing and Community Development (HCD) to accelerate housing production by streamlining planning and permitting processes, updating ordinances, and creating guidelines/standards. The terms of the SB 2 grant require all requests for reimbursement be filed by September 30, 2023, and all activities be completed by December 31, 2023. Table 1 below summarizesthe City’s current SB 2 grant activities and the corresponding funding allocations:
Table 1 – Current SB 2 Grant
Activity Status
Grant Allocations
by Task
Housing Element Update In Progress $80,954
CEQA Environmental Review Not Started $10,000
Public Outreach Completed $11,046
Free ADU Plans Not Started $50,000
SB Administrative Costs On-going for term $8,000
Total $160,000
Table 2 below presents staff’s recommendation for amending the City’s SB 2 grant application and reprogramming of funding. Resolution CCR-23-XX aligns with Table 2’s recommendations.
Mt. Shasta City Council Regular Meeting June 12, 2023 36 Table 2 – Proposed SB 2 Grant Amendments
SB 2 Activity and Deliverable
Current Allocations
by Task
Requested
Change
Proposed Total
Grant Allocation
Housing Element Update $80,954.00 +$27,730 $108,684
Prepare and adopt ordinance for emergency shelters that complies with SB 2 (2007) +$6,100 $6,100 Prepare written policies and procedures to grant priority for water and sewer to proposed development that includes housing affordable to lower-income households in accordance with Government Code Section 65589.7
+$4,000 $4,000
Prepare SB 35 procedures and forms that meet the requirements of state law, and publish SB 35 procedures, forms, and materials on the City's website in accordance with Government Code Sections 65913.4 and 65940.1
+$4,000 $4,000
Prepare and adopt amendments to Title 18 for supportive and transitional housing, and the definitions of transitional and supportive housing, and family, and target population in accordance with Government Code Section 65582, 65583, et seq. +$7,000 $7,000
Prepare and adopt amendments to Title 18, Mt. Shasta zoning regulations, to allow manufactured homes on permanent foundations on all lots zoned for single family dwellings in accordance with Government Code Section 65852.3 +$7,000 $7,000
CEQA Environmental Review $10,000 ($10,000) $0
Free ADU Plans $50,000 ($50,000) $0
SB 2 General Administrative Costs* $8,000 no change $8,000 Work to Date -Public Outreach: completed $11,046.00 no change $11,046 Total $160,000.00 $155,830
* Per SB 2 program guidelines, maximum allowable amount for grant administration is 5.0% of total award.
Mt. Shasta City Council Regular Meeting June 12, 2023 37 RECOMMENDED SB 2 AMENDMENTS AND REPROGRAMMING OF FUNDING CEQA Environmental Review
The “Housing Element Update” and current allocation of $80,954.00 presented in Table 1 represents the City’s Consultant (Planwest Partners) entire contracted scope of work for preparation and completion of the Housing Element update. The Consultant’s contract includes preparation and completion of CEQA for the update. The Housing Element Update as currently drafted is anticipated to qualify for a CEQA Exemption. This means the current separate SB 2 activity for “CEQA Environmental Review” and allocation of $10,000 is duplicative because the CEQA compliance cost are already incorporated into the “Housing Element Update” activity and deliverable. It is recommended that the City request an amendment to its SB 2 grant application to remove this activity and deliverable, and reallocate the associated funding as described below.
Free Accessory Dwelling Unit (ADU) Plans
It is recommended the City request an amendment to its SB 2 grant application to remove the “Free ADU Plans” activity and deliverable, and that $50,000 of funds be reallocated as described below. Numerous California jurisdictions have developed and published ADU building plans in response to State law initiatives and funding encouraging ADUs. The City can refer interested property owners to these ADU resources. Below are nine jurisdictions that have published free ADU building plans. Closer to home, Siskiyou County is also preparing ADU plans that will be available for free.
• City of Clovis • City of Del Mar • City of Stockton
• City of Encinitas • City of Chico • Humboldt County
• San Diego County • City of San Jose • City of Seaside Source: https://www.aducalifornia.org/best-practices/#elementor-toc__heading-anchor-2, accessed June 6, 2023
The City has received few property owner queries about possible ADU development on their property (including junior ADUs). It appears property owner interest in ADUs may be low at this time. Consequently, it is recommended that the ADU activity be removed and the $50,000 in funds be reprogrammed as described below.
Draft Housing Element Preparation, HCD Submittal, and Responding HCD Comments The preparation of the Draft Housing Element required significant effort to address new State housing laws including the State required Affirmatively Furthering Fair Housing (AFFH) analysis. This includes substantial mapping, analysis, and associated AFFH implementation programs with metrics for tracking progress. The City’s Consultant (Planwest Partners) has continued to receive, evaluate, and incorporate public comments into the draft when appropriate. In addition, Planwest participated in and presented at two Planning Commission meetings beyond the original scope and will attend one additional City Council. The Consultant will continue to assist with incorporating City Council, Planning Commission, and public comments into a revised draft Housing Element and assist the City with submittal to the CA Department of Community Development (HCD) for their 90 day review period.
Based on the Consultant’s recent experience, it is anticipated a follow up meeting with HCD staff will be necessary to review comments, develop and track responses, and incorporate revisions into the Housing Mt. Shasta City Council Regular Meeting June 12, 2023 38 Element for adoption. Planwest will continue to work with the City to respond to HCD comments and final document preparation and adoption. This includes preparing a final version and assisting with one PC meeting and one CC hearing to consider the Housing Element for adoption. The Consultant will also assist with preparing a draft Resolution for adoption. In order to reduce the cost to the City for the preparation and completion of the 2023-2031 Housing Element, it is recommended that $27,730 of SB 2 funds be reallocated to this activity and deliverable.
Emergency Shelter Ordinance
HCD will no longer certify housing elements of cities and counties that do not have zoning regulations for emergency shelters that comply with SB 2 (2007). At this time Title 18.98 of the Mount Shasta Municipal Code does not fully comply with SB 2, as described in section 8.5.J of Appendix A of the Draft Housing Element. To assure the City’s 2023-2031 Housing Element is eligible for certification, it is recommended that the City amend its SB 2 grant application to include a new activity and deliverable for the preparation and adoption of an emergency shelter ordinance that complies with SB 2 (2007), and that $6,100.00 of SB 2 funding be reprogrammed to off-set this cost to the City.
Priority Housing Element Programs
Table 2-2 of Chapter 2 of the Draft of the Housing Element identifies several high priority programs. These programs are noted as a high priority because they implement State housing law, have been included as programs in at least one previous housing element, and/or the necessary Zoning Code amendments have not been completed to date. To complete these programs, the City will need to prepare and adopt amendments to the Mt. Shasta Municipal Code, or prepare and establish written procedures. To reduce the cost to the City to initiate and complete four of these priority programs, it is recommended the City request an amendment to its SB 2 grant application for the following:
A. Prepare written policies and procedures to grant priority for water and sewer to proposed development that includes housing affordable to lower-income households in accordance with Government Code Section 65589.7, and allocated $4,000.00 of SB 2 funds; and B. Prepare SB 35 procedures and forms that meet the requirements of state law, and publish SB 35 procedures, forms, and materials on the City's website in accordance with Government Code Sections 65913.4 and 65940.1, and allocated $4,000.00 of SB 2 funds; and C. Prepare and adopt amendments to Title 18, the Mt. Shasta zoning regulations, for supportive and transitional housing, and the definitions of transitional and supportive housing, and family, and target population in accordance with Government Code Section 65582, 65583, et seq., and allocated $7,000.00 of SB 2 funds; and
D. Prepare and adopt amendments to Title 18 to allow manufactured homes on permanent foundations on all lots zoned for single family dwellings in accordance with Government Code Section 65852.3, and allocated $7,000.00 of SB 2 funds.
Table 2-2 of Chapter 2 of the Draft of the Housing Element identifies seven priority programs (the emergency shelter ordinance discussed above is also a priority program). The four priority programs recommended to be Mt. Shasta City Council Regular Meeting June 12, 2023 39 added to the City’s SB 2 grant application were selected because it is estimated they can be completed in the remaining time.
1 Items A. and B. above are for the preparation of procedures that implement State law. The procedures and resources developed by other California jurisdictions can be consulted and used as a starting point. For example, the City of Santa Rosa has a mature and robust website for SB 35 that could be consulted.
The zoning code amendments (items C. and D. above) are technical. These amendments implement longstanding State law, and the City will be able to consult the adopted regulations of other jurisdictions.
ATTACHMENTS
Resolution CCR-23-XX A Resolution of the City Council of Mount Shasta Authorizing Filing an Amendment to the City of Mount Shasta’s SB 2 Planning Grant Program Application 1 Requests for reimbursement must be filed with HCD by September 30, 2023, and all activities be completed by December 31, 2023.
Mt. Shasta City Council Regular Meeting June 12, 2023 40 SB 2 Planning Grants Application
F. Project Timeline and Budget
Objective Responsible Party Current Est. Cost Requested Change
Proposed Est.
Cost
Begin End Deliverable *PPA Notes
Housing Element Update Applicant (via PWP) $80,954.00 +$27,730 $108,684 4/15/2022 12/31/2023 Housing Element Update Yes Preparation and adoption of ordinance
for Emergency Shelter that complies
with SB 2 (2007)
Applicant (via PWP) +$6,100 $6,100 6/15/2023 12/31/2023 adopted ordinance [[include the cost for the City's vendor to update the online code published via
https://www.codepublishing.com/ ?]]
Prepare written policies and procedures
to grant priority for water and sewer to
proposed development that includes
housing affordable to lower-income
households.
Applicant +$4,000 $4,000 7/1/2023 12/31/2023 Established procedures published on City website
Does the City need to adopt a resolution?
Prepare SB 35 procedures and forms that
meet the requirements of state law.
Publish the SB 35 procedures, forms, and
materials available on the City's website.
Applicant +$4,000 $4,000 7/1/2023 12/31/2023 Established procedures published on City website
Does the City need to adopt a resolution? See the
city of Santa Rosa website is an example >>
https://www.srcity.org/369
6/Process-to-Apply-throughCA-SB-35
Preparation & adoption of amendments
to Title 18 for supportive and transitional
housing; amendment definitions of
transitional and supportive housing, and
family, and target population.
Applicant +$7,000 $7,000 7/1/2023 12/31/2023 adopted ordinance [[include the cost for the City's vendor to update the online code published via
https://www.codepublishing.com/ ?]]
Preparation and adoption of
amendments to Title 18 to allow
manufactured homes on permanent
foundations on all lots zoned for
conventional SF dwellings.
Applicant +$7,000 $7,000 7/1/2023 12/31/2023 adopted ordinance [[include the cost for the City's vendor to update the online code published via
https://www.codepublishing.com/ ?]]
CEQA Environmental Review Applicant $10,000.00 ($10,000) $0 4-15-22 2-28-23 6/12/23: request CC to remove activity Free ADU Plans Applicant $50,000.00 ($50,000) $0 4-15-22 2-28-23 6/12/23: request CC to remove activity SB 2 General Administrative Costs Applicant $8,000.00 no change $8,000 4-15-22 2-28-23 Per program guidelines, max. amount of GA allowed is 5% of total award.
Work to Date -Public Outreach Applicant $11,046.00 no change $11,046 Line item is for TRC work already completed; City has already received reimbursement from HCD.
Total Est. Cost $ (sum) $160,000.00 $155,830
Available SB 2 Allocation $160,000.00 $160,000
Difference $0.00 $4,170.00
Mt. Shasta City Council Regular Meeting June 12, 2023 41 TASK COST*
Housing Element Update
Draft HE & HCD Submittal $14,300.00
Support for reprogramming SB 2 & LEAP $2,000.00
Responding to HCD & Final HE $11,430.00
Housing Element Update - subtotal $27,730.00
Emergency Shelter Ordinance $6,100.00
AMEND. No. 1 TOTAL $33,830.00
* = Time and materials not to exceed.
Date prepared:
6/5/2023
Mt. Shasta City Council Regular Meeting June 12, 2023 42 Priority Programs per HCD Review Draft of the 2023-2031 Housing Element See Table 2-2 of Chapter 2
HO-1.3.3 In compliance with State law, i.e., subparagraph (b) of Government Code Section 65589.7, the City shall establish written policies and procedures that grant priority for water and sewer to proposed development that includes housing affordable to lowerincome households.
HO-2.3.1 To implement SB 35, the City shall prepare written procedures and forms meeting the requirements of state law. The City shall publish its SB 35 procedures on its website, and shall make its SB 35 forms and materials available for download on the website.
Printed copies of the City’s procedures, forms and other related materials shall be made available at the Planning Department’s public information counter also.
HO-2.3.6 Ordinance to allow manufactured homes on permanent foundations on all lots zoned for conventional SF dwellings.
Subprograms 3), 4), 5a) and 5b) of HO-4.2.1 Ordinances for supportive and transitional housing; amend def's of transitional and supportive housing, and target population
HO-4.2.2 Amendments to zoning regulations for emergency shelters to comply with SB 2 (2007)-- this is the bare minimum.
HO-4.2.3 Repeal or amend. defintion of family in Title 18.
Subprograms 1), 2), and 5) of HO-4.2.4 Ordinances to amend Title 18 for group homes Mt. Shasta City Council Regular Meeting June 12, 2023 43 (707) 825-8260 1125 16th St
Arcata, CA 95521
[email protected]
www.planwestpartners.com
Memorandum: Contract Amendment No. 1
Date: 6/5/2023
To: Todd Juhasz, City Manager
Project: City of Mt. Shasta 6th Cycle Housing Element
Topic: Contract Amend. No. 1
This memo outlines the scope and fee for Amendment No. 1 to Planwest Partner’s Professional Services Agreement with the City of Mt. Shasta to prepare the 6th Cycle Housing Element. Planwest appreciates continuing to work with the City to incorporate new State law housing requirements into this update.
SCOPE OF WORK
Draft Housing Element Preparation & HCD Submittal
The draft Housing Element preparation required significant effort to address new State housing laws including the State required Affirmatively Furthering Fair Housing (AFFH) analysis. This includes substantial mapping, analysis, and associated AFFH implementation programs with metrics for tracking progress. Planwest has continued to receive, evaluate, and incorporate public comments into the draft when appropriate. In addition, Planwest participated in and presented at two Planning Commission meetings beyond the original scope and will attend one additional City Council. Planwest will continue to assist with incorporating City Council, Planning Commission, and public comments into a revised draft Housing Element and assist the City with submittal to the CA Department of Community Development (HCD) for their 90 day review period.
Responding to HCD Comments & Final Housing Element
Based on recent experience we anticipate the need for a follow up meeting with HCD staff to review comments, develop and track responses, and incorporate revisions into the Housing Element for adoption. Planwest will continue to work with the City to respond to HCD comments and final document preparation and adoption. This includes preparing a final version and assisting with one PC meeting and one CC hearing to consider the Housing Element for adoption. Planwest will also assist with preparing a draft Resolution for adoption.
Support for Reprogramming SB2 & LEAP
Planwest reviewed the City’s existing SB2 and LEAP applications and coordinated with City staff on required HCD submittals including staff report and City Council Resolution. Based on City direction, Planwest will assist with reprogramming SB2 and LEAP grants including drafting proposed scope and budget updates.
Emergency Shelter Ordinance
Prior to adoption of the Housing Element the City must implement amendments to the Mt. Shasta Land Development Code, Title 18, that implement and are consistent with Government Code Section 65583 which requires a zone or zones where emergency shelters are allowed as permitted use without a conditional use or other discretionary permit, and may only be subject to development and management standards that apply to residential and commercial uses in the same zone and consistent with Government Code 65583(a).
Term:
We request that the Contract term be extended through December 31, 2023.
Mt. Shasta City Council Regular Meeting June 12, 2023 44 (707) 825-8260 1125 16th St
Arcata, CA 95521
[email protected]
www.planwestpartners.com
Compensation:
TASK COST*
Housing Element Update
Draft HE & HCD Submittal $14,300.00
Responding to HCD & Final HE $11,430.00
Support for SB2 Reprogramming $ 2,000.00
Subtotal $27,730.00
Emergency Shelter Ordinance $ 6,100.00
AMEND. No. 1 TOTAL $33,830.00
*Time and materials not to exceed.
Mt. Shasta City Council Regular Meeting June 12, 2023 45 CCR-23-XX 1
RESOLUTION CCR-23-XX
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MOUNT SHASTA
AUTHORIZING FILING AN AMENDMENT TO
THE CITY OF MOUNT SHASTA’S
SB 2 PLANNING GRANT PROGRAM APPLICATION
WHEREAS, on March 28, 2019, the California Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability and Application as part of the SB 2 Planning Grants Program pursuant to Health and Safety Code 50470 et seq., hereinafter referred to as the SB 2 Planning Grants Program or “SB 2”; and WHEREAS, on November 25, 2019, the City Council of the City of Mt. Shasta (“City Council”) adopted Resolution No. 2019-45 which authorized the City Manager to apply for, accept SB 2 funding, sign contracts and agreements to carry out grant activities on behalf of the City of Mount Shasta (“City”); and
WHEREAS, on or about March 11, 2020, the City was awarded One Hundred Thousand Sixty Dollars and No Cents ($160,000.00) in SB 2 funding, and the City and the Department fully executed Standard Agreement Number 19-PGP-13655 (“Agreement); and WHEREAS, the City’s SB 2 application included, but is not limited to, the following activities and deliverables:
1. Preparation of three building plans for accessory dwelling units (ADUs) that would be available to the public for free and allocated $50,000.00 of SB 2 funds to this activity; and
2. Preparation and completion of CEQA Environmental Review for the City of Mt. Shasta 2023-2031 Housing Element Update and allocated $10,000.00 of SB 2 funds to this activity.
WHEREAS, the City Council of the City of Mt. Shasta desires to reduce the costs to the City of Mt. Shasta to complete the update of the 2023-2031 Housing Element Update, and to complete priority Housing Element programs identified in Chapter 2, Table 2-2, of the May 17, 2023 Housing Element Public Review Draft to ensure compliance with State law; and
WHEREAS, the City Council of the City of Mt. Shasta desires to submit a SB 2 application amendment on the forms provided by the Department as follows:
A) Remove the activities and deliverables for the preparation of ADU building plans and the preparation and completion of CEQA Environmental Review from the City’s SB 2 application; and
B) Replace and reallocate the $60,000.00 of SB 2 funds previously allocated to the Mt. Shasta City Council Regular Meeting June 12, 2023 46 CCR-23-XX 2
two removed activities as follows:
C) Reallocate $27,730 for the completion of the City of Mt. Shasta 2023-2031 Housing Element update; and
D) Prepare and adopt an ordinance for Emergency Shelter that complies with SB 2 (2007) and allocate $6,100.00; and
E) Prepare written policies and procedures to grant priority for water and sewer to proposed development that includes housing affordable to lower-income households in accordance with Government Code Section 65589.7, and allocated $4,000.00; and
F) Prepare SB 35 procedures and forms that meet the requirements of state law, and publish SB 35 procedures, forms, and materials on the City's website in accordance with Government Code Sections 65913.4 and 65940.1, and allocated $4,000.00; and
G) Prepare and adopt amendments to Title 18 for supportive and transitional housing, and the definitions of transitional and supportive housing, and family, and target population in accordance with Government Code Section 65582, 65583, et seq., and allocated $7,000.00; and
H) Prepare and adopt amendments to Title 18 to allow manufactured homes on permanent foundations on all lots zoned for single family dwellings in accordance with Government Code Section 65852.3, and allocated $7,000.00.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the City Council of the City of Mt. Shasta in the County of Siskiyou as follows:
1. The foregoing recitals are true and correct.
2. The City Council has reviewed and hereby approves an application amendment be submitted to the Department for City of Mt. Shasta’s SB 2 grant application for the activity described herein and hereby incorporated by reference, and that Sixty Thousand and No Cents ($60,000.00) of Mt. Shasta’s SB 2 funding be reallocated to complete the update the 2023-2031 Housing Element, and to complete priority Housing Element programs identified in Chapter 2, Table 2-2, of the May 17, 2023 Housing Element Public Review Draft as described herein; and
3. The City Council hereby authorizes and directs the City Manager, or designee thereof, to sign the application amendment, and act on the City’s behalf in all matters pertaining to the application; and
4. Except as modified herein, Resolutions CCR-19-45 and CCR-22-03, as adopted by the City Council of the City of Mt. Shasta on November 25, 2019, and February 18, 2022, respectively, shall remain in full force and effect.
I) PASSED AND ADOPTED by the City Council of the City of Mt. Shasta, State Mt. Shasta City Council Regular Meeting June 12, 2023 47 CCR-23-XX 3
of California this 12th day of June, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
DATED: June 12, 2023
CITY OF MT. SHASTA
________________________________
Tessa Clure, Mayor
ATTEST:
___________________________________
Kathryn M. Joyce, Deputy City Clerk
Mt. Shasta City Council Regular Meeting June 12, 2023 48 DATE: June 12, 2023
TO: Mayor Clure and City Council
FROM: Finance Director Terrell
SUBJECT: 2023-2024 Proposed Operating Budget All Funds
RECOMMENDATION:
We respectfully request your review and discuss the Proposed Operating Budget All Fund for fiscal year 2023-2024.
BACKGROUND:
Important Note:
In the previous report provided to Council on May 22, 2023 the beginning fund balance for the General Fund was a previous budgeted figure not the June 30, 2022 audited financial figure which was much higher in value than the budgeted figures. I began the budgeting process prior to the issuance of the audited financials and completely missed updating the beginning balance figure. The result of this oversite changes the carryover amount and of course the contingency reserve percentage. The report is repeated here with updated information for the General Fund.
General Fund:
Our City relies heavily on Sales Tax and Transient Occupancy Taxes (TOT) they represent about fifty percent (50%) of our general fund revenues. As represented below TOT was way down in FY 19/20 but is on track to bypass pre pandemic amounts as is Sales Tax.
Pre-COVID actual 2018-2019 TOT $821,454 Sales Tax $1,260,633 Actual 2019-2020 TOT $727,545 Sales Tax $1,287,491
Actual 2020-2021 TOT $1,037,318 Sales Tax $1,523,959
Actual 2021-2022 TOT $1,186,841 Sales Tax $1,665,866
Budgeted 2022-2023 TOT $1,224,000 Sales Tax $1,680,000
Budgeted 2023-2024 TOT $1,224,000 Sales Tax $1,724,000
For fiscal year 2023-2024 General Fund revenues are estimated at $6.014 million, which is approximately $300,000 higher than the 2022-2023 budget. There is one main reason for this change. The Prop 64 funding for the next year is $672,682 because of the successful grant application continuing the Code Enforcement Officer a Police Officer and an additional Task Force Officer and funding for $200,000 for the Computer Aided Dispatch and Records program and is recognized as an expense in the Dispatchers Department.
In determining expenditures for the General Fund, we start with employee and benefit costs as a starting point. The authorized positions worksheet is included as required part of developing the Mt. Shasta City Council Regular Meeting June 12, 2023 49 budget and incudes the increases already approved by Council as part of union negotiations.
There is an additional Police Officer and Fire Fighter that are anticipated to be funded through grants. Each department head then developed all other costs within their departments using historical data. The majority of the deficits for the current fiscal year and the proposed budget is due to the increases in salaries that council approved mid-year 2022-2023 which was retroactive to July 1, 2022. This continues into the 2023-2024 proposed budget presented here.
The transfer from Gas Tax for Snow Removal is anticipated to be about $100,000, which is much higher than the previous year due to the snow season we had this year. We expect the administrative cost allocation to be in the $300,000 range. In total General Fund expenditures are projected at $6.490 million.
This budget includes the $75,000 transfer out of the General Fund to be set aside for the Equipment Replacement Fund.
The General Fund is projected to have a carryover of around $2.163 million. This creates a reserve of about 38.58% going into the 2023-2024 fiscal year. The amount going into the 2024-2025 fiscal year after the projected loss of $476,028 will be $1.687 million and creates a reserve percentage of 28.06%
Enterprise Funds:
In the Drainage Fund we continue with the determination of potential new rates which will take a proposition 218 process to project those potential new rates, this is still in process. Shortfalls for the contract labor for this analysis will need to be provided by the general fund, economic enhancement fund or through grants.
In the Solid Waste Fund, we are continuing negotiations between the City and Waste Management to determine which entity will be billing for the continued service provided by Waste Management. We anticipate this coming to Council before the end of the calendar year.
In the Water and Wastewater funds budgets reflect the rate increases as specified in the rate studies. In the Wastewater fund an additional employee was budgeted as a part of the study and has been reflected in this budget. Continuing projects include the Interceptor Project and the State Mandated WWTP Improvements in the Wastewater Fund. Both projects are nearing completion and are anticipated to be complete by the end of the year. In the Water Fund the Integrated Regional Water Management (IRWM) funded Oak Street Project will be constructed this summer.
Special Revenue Funds
In the Gas Tax and Transportation Funds we anticipate some construction this time next year with budgeted expenses to be determined by mid-year. Historically these funds are accumulated over several years to provide enough funding for larger street projects. They could also be used to leverage funds for very large grant projects.
Mt. Shasta City Council Regular Meeting June 12, 2023 50 In the CDBG funding area we continue with the Food and Subsistence programs through the end of the summer and into the fall of this year. We have been successful in the Senior Snow Removal grant request and plan on having that program ready for next winter.
For the Brownfield EPA we were successful in funding for the removal of the stockpiled soil at the old Roseburg and complete the site for appropriate development depending on areas that will be fully cleared or restricted as determined by the California Department of Hazardous Waste and the EPA. The award is $674,000.
In the rest of the special revenue funds they are consistent from year to year and are reflected as such.
Mt. Shasta City Council Regular Meeting June 12, 2023 51 Mt. Shasta City Council Regular Meeting June 12, 2023 52 Mt. Shasta City Council Regular Meeting June 12, 2023 53 Mt. Shasta City Council Regular Meeting June 12, 2023 54 Mt. Shasta City Council Regular Meeting June 12, 2023 55 Mt. Shasta City Council Regular Meeting June 12, 2023 56 Mt. Shasta City Council Regular Meeting June 12, 2023 57 Mt. Shasta City Council Regular Meeting June 12, 2023 58 Mt. Shasta City Council Regular Meeting June 12, 2023 59 Mt. Shasta City Council Regular Meeting June 12, 2023 60 Mt. Shasta City Council Regular Meeting June 12, 2023 61 Mt. Shasta City Council Regular Meeting June 12, 2023 62 Mt. Shasta City Council Regular Meeting June 12, 2023 63 Mt. Shasta City Council Regular Meeting June 12, 2023 64 Mt. Shasta City Council Regular Meeting June 12, 2023 65 Mt. Shasta City Council Regular Meeting June 12, 2023 66 Mt. Shasta City Council Regular Meeting June 12, 2023 67 Agenda Item # 10
Staff Report
Meeting Date: June 12th, 2023
To: City Council
From: Todd Juhasz, City Manager
Subject: Hybrid Meeting Production Professional Services RFP Response Recommended Action:
Motion to approve or reject a new contract with 22nd Avenue Entertainment for the provision of hybrid meetings.
Background:
In 2022, the City negotiated an agreement with a company based in Redding, titled 22nd Avenue Entertainment, a company with extensive experience with running hybrid public meetings. They have served the City well to this point. Their contract expired on February 23rd, 2023 and the City has been paying them monthly.
Back in January, a proposal for the renewal of our contract with 22nd Avenue was presented to Council. Among the group, there was some concern that the meetings were too expensive and, given the change to the City’s annual budget due to staff salary increases, direction was given to publish an RFP to see if there was another entity that could provide high quality hybrid meetings at a lower price than our current vendor. That RFP was sent to a community member who expressed an interest in competing for the work as well as to the Siskiyou Media Council, and was then posted to Public Purchase, a site commonly used to post various public RFPs/RFQs.
The RFP posting period has expired and we received one response and it came from 22nd Avenue. Their rates are for the same level of service with a 4% escalator applied, or an additional $40 per meeting. The new rate is $1,065 a meeting x 3 meetings per month (2 Council, 1 Planning Commission). Additional meetings will be billed at a discounted price of $950. The initial budget review presented in May includes coverage for 22nd Avenue.
It is staff’s recommendation that we renew our contract with Avenue 22 as several of our residents have grown reliant on the ability to join meetings in a remote capacity. In addition, we have many consultants who live hours away that regularly present to Council and the Planning Commission. If we had to pay these consultants to drive to present in person, our annual travel fees would likely exceed the cost of providing remote meetings.
Mt. Shasta City Council Regular Meeting June 12, 2023 68 As a reminder of the details and history of running hybrid meetings in Mt Shasta:
Members of the public and the Planning Commission have expressed a strong interest in maintaining a hybrid meeting format for both the Planning Commission, City Council, and other meetings as required. The City faces a unique situation when it comes to running hybrid meetings at the Lodge. The ability to run hybrid meetings with permanently installed equipment required has been limited by a contract that the Park’s Department has with another organization that does not allow the City to indefinitely install AV equipment and leave it at the Lodge.
Based upon a suggestion from Councilor Stearns, I contacted several members of the community that run hybrid meetings for the Rotary Club to see if they might assist with hybrid Planning and Council meetings. These dedicated community members soon found that they were unable to provide the level of support required due to technical limitations.
Staff then contacted three companies and determined that 22nd Avenue Entertainment had the required capabilities, were competitively priced, and came with high praise from the City of Weed and Siskiyou Economic Development. They were able to demonstrate that they could setup hybrid meetings and tear all equipment down at each Planning and City Council Meeting. As part of the proposed agreement, 22nd Avenue Entertainment would:
• Set-up and run the meetings with new, state of the art equipment • Provide microphones, cameras, projectors, speakers, LED panels, laptops, document cameras, screen casting hubs, and other support equipment • Fully staff the meetings without requiring staff time to run and moderate Zoom meetings
• Create, provide, and host online streaming and interactivity as related to the meetings (e.g. YouTube, IBM Cloud, Zoom, and Skype).
• Provide and manage Video Streaming Platform services for distributed video for all public meetings
• Arrange the venue in conformance with the diagram provided as an exhibit to this contract
• Cover 36 meetings over the course of the one-year contract (24 City Council, 12 Planning Commission, and other meetings as required-with one (1) additional meeting provided per quarter) for a cost of $3,075 per month (proposed now at $3,195). The annual total would be $36,900. Any additional meetings above and beyond one (1) provided per quarter would be billed at a discounted rate of $650 per meeting • Bill the City monthly with a total annual cost of $36,900, now $38,340 is proposed (36 meetings and 6 additional meetings, as needed).
Mt. Shasta City Council Regular Meeting June 12, 2023 69 Summary:
It is staff’s recommendation to approve the contract renewal for the provision of hybrid meeting and web hosting. With a professionally run meeting, we’ll satisfy our constituents and potentially increase participation in local government. In addition, we’re likely to save money over the cost of having our consultants and others that must drive to Council meetings at the City’s expense.
Mt. Shasta City Council Regular Meeting June 12, 2023 70
MEETING SERVICES PROPOSAL
Prepared For:
THE CITY OF MT. SHASTA
Regarding RFP:
For the Provision of Hybrid Meeting Services for
Mt. Shasta Public Meetings
Prepared By:
22ND AVENUE ENTERTAINMENT LOGISTICS ("VENDOR")
(877) 548-3881 | [email protected]
320 Hartnell Ave. Redding, Ca. | 96002
1 of 7 - RFP Response - Hybrid Meeting Services for Mt. Shasta Public Meetings Mt. Shasta City Council Regular Meeting June 12, 2023 71 In Response to the Cities Request for Proposal - following the prescribed guidelines set forth in RFP, please reference the following section items.
1. Executive Summary | 2. Company Overview and Project Staffing | 3 Scope, Approach, and Methodology | 4. Project Management Approach
SCOPE OF PROPOSAL
We will outline within this proposal - what a formal agreement would look like, along with the capabilities, response times and services to be rendered between/for members of 22nd Avenue Entertainment Logistics (Vendor) and The City of Mt. Shasta (City).
This Proposal pertains directly to the service of providing hybrid meetings, classes, and special conferences for the City - at the designated venue: 'The Lodge' at Mount Shasta City Park, 1315 Nixon Rd., Mt Shasta, CA 96067.
1. Executive Summary
WHAT THE VENDOR WILL PROVIDE
The Vendor will provide a monthly meeting service with modern conference and meeting audiovisual equipment for the task of providing hybrid meeting functionality within the designated meeting space.
This includes, but may not be limited to, microphones, cameras, projectors, LED panels, laptops, document cameras, screen casting hubs and support equipment. The Vendor will also create, provide, and host online streaming and interactivity of the meetings as needed (e.g., YouTube, IBM Cloud, Cisco WebEx, Zoom and Skype).
The Vendor will carry audiovisual equipment in good repair and function, as well as spare/secondary equipment on-hand to ensure maximum uptime and reliability.
The Vendor is responsible for the function of their provided equipment up to the point of connection (e.g., venue supplied power and data). The Vendor will make best attempts to advise the City of inadequate power/data concerns prior to any meeting scheduled. If loss of power/data is experienced during a meeting, the Vendor will make best attempts to restore power/data where applicable. It is understood that power/data supplies of the meeting space are outside of the Vendor's control and best attempts in good faith cannot result in a breach of service.
THE VENDORS RESPONSIBILITIES AT A GLANCE
• Provide reliable audio-visual equipment and staffing
• Provide and manage Video Streaming Platform for distributed video of all public meetings
• Provide professional staff and/or support before and during meetings, as appropriate • Setup and demonstrate equipment in good time before event starts, as appropriate • Provide a safe working environment that complies-to the extent possible-with fire code and ADA laws
2 of 7 - RFP Response - Hybrid Meeting Services for Mt. Shasta Public Meetings Mt. Shasta City Council Regular Meeting June 12, 2023 72
2. Company Overview and Project Staffing
At 22nd Avenue Entertainment Logistics, we are the leading experts in hybrid meetings and corporate audiovisual solutions. With a strong history serving federal, state, local, and corporate clients, we bring unparalleled expertise and a proven track record to every project.
Our client portfolio includes organizations such as the California State Controller's Office, CalFire, National Parks Service, US Forest Service, Environmental Protection Agency, Department of Fish and Game, as well as local cities in Siskiyou County including City of Weed, City of Etna and City of Yreka.
Our success is fueled by our exceptional team of highly skilled professionals. With years of experience in the industry, they possess a deep understanding of the ever-evolving landscape of corporate meetings and audiovisual requirements. We combine technical excellence, creative brilliance, and an unwavering commitment to delivering exceptional results.
When you choose 22nd Avenue Entertainment Logistics, you can expect flawless execution, professional results, and reliable dedication. Our team will work closely with the City to ensure the success of each meeting, bringing our expertise and access to our innovative solutions.
Discover the difference that experience, expertise, and a commitment to excellence can make in your meetings. Partner with 22nd Avenue Entertainment Logistics to deliver quality hybrid meetings and corporate audiovisual solutions.
3. Scope, Approach, and Methodology
WHAT THE CITY WILL PROVIDE
The City will provide access to the mentioned venue at a minimum of 4 hours before the proposed meeting time. Care of the Venue, the City will provide all tables, chairs, podiums, and surfaces needed to conduct the meeting.
The City agrees that requests for service will be made no less than three (3) business day in advance, with calls made after 4:00 p.m. PST considered as the next business day. Requests made with less than 48-hours' notice may incur an extra charge outside of this Agreement or may not be available for scheduling.
THE CITY'S RESPONSIBILITIES AT A GLANCE
• Provide timely unrestricted access to meeting venue
• Provide all necessary furniture for meetings (tables, chairs, and podium) • Provide timely notice of upcoming meetings to be scheduled 3 of 7 - RFP Response - Hybrid Meeting Services for Mt. Shasta Public Meetings Mt. Shasta City Council Regular Meeting June 12, 2023 73 Scope, Approach, and Methodology (Continued)
MEETINGS
The Vendor will provide AV Services on a scheduled meeting basis, billed monthly (30-Days) at a general total of 3 meetings p/month, over the course of an 18 month period. Additional meetings within that 30-Day period, will be billed at a “special meeting” rate. The City may choose to schedule / reschedule meetings within the same 30-day period however they wish at no additional cost, given advance notice.
AUDIOVISUAL REQUESTS AND ADDITIONAL NEEDS
The City may also request Specialty Audiovisual Equipment (e.g., Virtual Whiteboards, AR Displays and/or A/V Carts) at no cost. These requests need to be made within 5-7 business days for proper procurement.
COMPENSATION
Vendor will be paid $1,065 p/meeting x 3 meetings p/month. By the 10th day of each month, Vendor will be paid one month in advance for the meeting service, with the price reflective of servicing up to 3 meetings in a billable month. In the event that additional meetings have been requested (not included within the service price), the Vendor will bill for said meetings the following month.
ADDITIONAL MEETINGS / SPECIAL MEETINGS
The Vendor will provide special meetings for the discounted price of $950 per meeting, to be billed by Vendor. City will use the same prescribed timeline for requesting scheduling of said meetings.
TERM AND TERMINATION
The term of this proposal commences on the later of the signature dates and payment terms set forth on the last page of this Agreement ("Effective Date") and will continue for a period of eighteen (18) months.
EARLY TERMINATION
City's commitment to receive the Service begins on the Effective Date and is effective until the end of twelve (12) months thereafter. Either party may terminate this Agreement by giving the other party forty-five (45) days' written notice. In the event the City terminates the contract before the expiration of the one-year term, the City will pay to the Vendor $75.00 for each meeting remaining in the contract. 4 of 7 - RFP Response - Hybrid Meeting Services for Mt. Shasta Public Meetings Mt. Shasta City Council Regular Meeting June 12, 2023 74
ADDITIONAL RESPONSIBILITIES
12.1 City Responsibilities. City will allow Vendor access to freely provide services as needed within the scope of this Agreement and not intentionally knowing or otherwise impede Vendor Service, notwithstanding Acts of God, Civil Unrest, Extreme Weather, and the Like.
12.2 Vendor Responsibilities. Per the terms of this Service Agreement, Vendor will configure, service and provide the audiovisual hybrid meeting services within the City's provided venue. Tardiness or Cancellations on behalf of the Vendor due to Acts of God, Civil Unrest, Extreme Weather, and the Like will not count against the Vendor's strike list. The Vendor understands the City is located within a mountainous region prone to snowy conditions and will make additional attempts to ensure personnel are in place prior to stormy conditions ensuring maximum uptime. However, Vendor cannot be held responsible for roads which are closed, unplowed, inaccessible (blocked) or not safe to travel due to conditions.
RISK OF LOSS
In the event audiovisual equipment is stored on-site overnight or on the daily, loss of equipment shall be the responsibility of the Vendor.
The parties agree to the terms and conditions set forth above and enter into this Agreement on the later of the dates signed.
4. Project Management Approach
At 22nd Avenue Entertainment Logistics, our project management approach is driven by our expertise and commitment to delivering seamless hybrid meetings and corporate audiovisual solutions.
Our approach is centered around collaboration, meticulous planning, and attention to detail. From the initial stages of each meeting, following posted agenda items, following up with staff to ensure timely acquisition of meeting assets (Powerpoints, Graphics and Visual Aids), as well as planning for in-person attendees and remote management of presenters. Our dedicated team works closely with the City before, during and after each meeting to ensure quality delivery and timely publishing.
We assign a skilled project manager to serve as your main point of contact throughout the contract lifecycle. They will coordinate all aspects of the project, ensuring effective communication, timely delivery, and adherence to budgetary constraints.
Our project management team leverages industry-leading tools and methodologies to streamline workflows, mitigate risks, and maximize efficiency. We prioritize transparency, providing regular updates to keep City Staff informed at every stage.
With 22nd Avenue Entertainment Logistics as your trusted partner, you can have confidence in our ability to handle complex meetings and conferences with professionalism and expertise. 5 of 7 - RFP Response - Hybrid Meeting Services for Mt. Shasta Public Meetings Mt. Shasta City Council Regular Meeting June 12, 2023 75 Conclusion
We would like to extend our sincere gratitude for considering 22nd Avenue Entertainment Logistics for your hybrid meetings and corporate audiovisual needs. It has been our pleasure to present our company overview and project management approach, showcasing our expertise and commitment to excellence.
We value the opportunity to work with you and understand the importance of choosing the right partner for your project. With our extensive experience, proven track record, and dedicated team, we are confident in our ability to deliver exceptional results that surpass your expectations.
Should you choose 22nd Avenue Entertainment Logistics, we assure you that your project will be met with professionalism, attention to detail, and an unwavering commitment to your success. Our aim is to create reliable and professional meetings - which reflect in a positive light for the City of Mount Shasta.
We look forward to the possibility of collaborating with the City and thank you once again for considering our services.
REFERENCES:
Applicable 3d Renders as noted - to be executed on if awarded contract. 6 of 7 - RFP Response - Hybrid Meeting Services for Mt. Shasta Public Meetings Mt. Shasta City Council Regular Meeting June 12, 2023 76
THIS PAGE IS LEFT INTENTIONALLY BLANK
7 of 7 - RFP Response - Hybrid Meeting Services for Mt. Shasta Public Meetings Mt. Shasta City Council Regular Meeting June 12, 2023 77 Agenda Item # 11
Staff Report
Meeting Date: June 12th, 2023
To: City Council
From: City Manager
Subject: Raftellis Proposed Contract Amendment
Recommended Action:
Motion to approve or reject the amendment to Raftellis Professional Services Agreement Background:
Raftellis has been working with Mt Shasta to calculate stormwater rates that will allow the City to meet its fiscal requirement to pay for upgrades to failing drainage systems. Raftellis has created a financial plan for the study period FY 2023 through FY 2028 for the assessment of drainage impact fees based upon the amount of impervious surface by City property to help pay for improvements over time.
The proposed tasks within the proposed amendment is as follows:
Task 4A: Draft Fee Report and Ordinance
The preparation of property related fee report for the proposed stormwater services and improvements to be funded. The report will include a detailed description of the services and impprovements to be funded by the proposed fees, plans for the services and programs, future capital and facility improvement needs, the rational used for the fee apportionment, the method of fee apportionment (including impervious area development), and calculation of the specific proposed fee amount for each parcel in the City. Raftellis will also review current ordinance language developed by the City’s attorney, as needed.
Total Cost: $10,650
Task 5 Community Outreach and Prop 218 Support
Raftelis will provide ongoing support for the City through the fee implementation process. The Proposition 218 procedure is a two-step process, a public notice and hearing followed by balloting of property owners describing the fee that would be imposed on their property.
Proposition 218 requires that “revenues derived from the fee or charge shall not exceed the funds required to provide the property related service.” The analysis completed by Raftelis and X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting June 12, 2023 78 documented in Task 4a will allow the City to clearly show "funds required to provide the property related service,” in compliance with Proposition 218. Additionally, we will include suggestions for how to plan for future rate updates and necessary considerations under Proposition 218.
Raftelis will work with City staff to support community outreach. Our team will assist with developing a public, educational narrative on the issues, including detailed key messages, handouts, answers to frequently asked questions, and strategies for flyers to be mailed to City residents, voters, property owners, and/or businesses. The Contractor will provide straightforward, plain-language answers with the appropriate level of detail to the following questions:
• What is the purpose of stormwater infrastructure, operations, and maintenance? • Why is the revenue needed now? What is this level of revenue needed? • Has the City done all it can to reduce costs prior to increasing the rates? • What protections are there that this funding will be spent wisely? They will also provide, in a public meeting presentation format, information for staff to present regarding the fee structure
They will continue to provide proposed draft ballot language for attorney and staff review and approval for the ballot itself.
Finally, Raftellis will provide miscellaneous support for the property balloting process up to 30 hours. If the balloting is affirmative, we will provide the data file with the property-related fee for each property to be provided to the assessor.
Total Cost: $10,500
Task 6 – Grant Application Support
Raftelis has been working on grant applications to gain funding for stormwater and transportation infrastructure and other needs. Under this task, Raftelis will continue that support for three State Revolving Fund Grants and for an Electric Vehicle charging station Federal support grant. The support includes primary responsibility for completing the applications, with support from City staff for information, review, and collaboration as needed.
SRF Grants: $16,775
Federal Infrastructure Grant: $14,750
Total For Entire Proposed Amendment: $69,895
Mt. Shasta City Council Regular Meeting June 12, 2023 79 HL JT BV HPD SC SC SC SC Total
4. Draft Fee Report 1 8 4 6 20 38 $10,650
5. Community Outreach and Property
ballot Support 2 16 4 24 16 60 $16,420
Misc support 30 30 $10,500
6. Grant application support- SRF 55 55 $16,775
6. Grant application support - EV
charging 50 $14,750
Total Meetings / Hours 1 54 8 111 44 16 0 0 0 0 183
$340 $295 $295 $230 $230 $200 $200 $260 $95
$18,360 $2,360 $32,745 $10,120 $3,680 $0 $0 $0 $0 $67,265 Total Fees $67,265
Total Expenses $1,830
Total Fees & Expenses $69,095
Total Fees &
Expenses
Hourly Billing Rate
Total Professional Fees
HL - Henrietta Locklear
JT - Jennifer Tavantzis
BV - Brandon Vatter
HPD - Hannah Palmer-Dwore
SC - Staff Consultant
Tasks
Web
Meetings
Hours
Mt. Shasta City Council Regular Meeting June 12, 2023 80 Months
Days 15 15 15 16 15 15 15 16 15 16 15 15 15 16 15 15
End
Description Duration
1. Community Outreach
2. Develop Fee Report, Supporing
Resolutions, Notice and Ballot
3. Mail Notice of Proposed Fee
and Date of Public Hearing to all
property owners (45 day notice
period)
45 days (+- 10 days)
4. Public hearing and call to mail
ballots (assumes <50% protest) 45 days (+- 10 days)
5. Mail Ballots to all property
owners (45 day ballot period) 45 days (+- 10 days)
6. Balloting period ends; Ballot
tabulation beings; 50%+1 required
for approval with 1 vote per feeeligible parcel
Approx total days 135
Approx months 4.5
Months:
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
APR NOV
2023
7 6 5 4 3 2 1
MAY JUN JUL AUG SEP OCT
Mt. Shasta City Council Regular Meeting June 12, 2023 81 RAFTELIS 1
City of Mt. Shasta
Stormwater Utility Rate Study - Additional Tasks
Raftelis has been working with Mt Shasta to calculate stormwater rates that will help the City meet its revenue requirements. To date, Raftelis has created a financial plan for the study period FY 2023 through FY 2028. Raftelis proposes completing the following tasks to help the with the implementation of a property related fee and with completing grant applications.
Task 4a: Draft Fee Report and Ordinance
Raftelis will prepare a property-related fee report for the proposed stormwater services and improvements to be funded. The report will include a detailed description of the services and improvements to be funded by the proposed fees, plans for the services and programs, future capital and facility improvement needs, the rationale used for the fee apportionment, the method of fee apportionment (including impervious area development), and calculation of the specific proposed fee amount for each parcel in the City. We will also review ordinance language developed by the City’s attorney, if requested.
DELIVERABLES:
• Property-related fee report
• Review of ordinance
Task 5: Community Outreach and Proposition 218 Support
Raftelis will provide ongoing support for the City through the fee implementation process. The Proposition 218 procedure is a two-step process, a public notice and hearing followed by balloting of property owners describing the fee that would be imposed on their property. Proposition 218 requires that “revenues derived from the fee or charge shall not exceed the funds required to provide the property related service.” The analysis completed by Raftelis and documented in Task 4a will allow the City to clearly show "funds required to provide the property related service,” in compliance with Proposition 218. Additionally, we will include suggestions for how to plan for future rate updates and necessary considerations under Proposition 218.
Raftelis will work with City staff to support community outreach. Our team will assist with developing a public, educational narrative on the issues, including detailed key messages, handouts, answers to frequently asked questions, and strategies for flyers to be mailed to City residents, voters, property owners, and/or businesses. We will provide straightforward, plain-language answers with the appropriate level of detail to the following questions:
• What is the purpose of stormwater infrastructure, operations, and maintenance? • Why is the revenue needed now? What is this level of revenue needed? • Has the City done all it can to reduce costs prior to increasing the rates? • What protections are there that this funding will be spent wisely? Mt. Shasta City Council Regular Meeting June 12, 2023 82 RAFTELIS 2
We will also provide, in a public meeting presentation format, information for staff to present regarding the fee structure
We will provide proposed draft ballot language for attorney and staff review and approval for the ballot itself.
Finally, we will provide miscellaneous support for the property balloting process up to 30 hours. If the balloting is affirmative, we will provide the data file with the property-related fee for each property to be provided to the assessor.
DELIVERABLES:
• Presentation materials for public meetings
• Content design and layout for outreach materials
• Content for web posting
• Property related fee data file
Task 6 – Grant Application Support
Raftelis has been working on grant applications to gain funding for stormwater, transportation and other needs. Under this task, Raftelis will continue that support for three State Revolving Fund Grants and for an Electric Vehicle charging station grant. The support includes primary responsibility for completing the applications, with support from City staff for information, review, and collaboration as needed.
Mt. Shasta City Council Regular Meeting June 12, 2023 83