“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute
2. Roll call
3. Special Presentations: None
4. Public Comment:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an agenda item noted on the regular agenda, please address the Council when that item is open for public comment.
Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. If you have documents to present to members of Council, please provide a minimum of seven (7) copies to the Deputy City Clerk. Email Comments may be submitted to the City Clerk’s Office ([email protected]). Items received no later than 12:00 pm on the day of the meeting will be provided to the City Council prior to the meeting. These items will NOT be read into the record.
5. Council and Staff Comments
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Mt. Shasta City Council Regular Meeting Agenda
Monday, July 10, 2023, 5:30 p.m.
This meeting will be presented in a hybrid format and can be attended in two ways:
In-Person at the Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd. Mt. Shasta, CA OR
Online at the following link:
MountShasta.22Ave.tv
For the safety of our staff, the council, and public, we are no longer allowing members of the audience to carry large bags, backpacks, or other items outside of small personal items such as purses or satchels. Only service animals are allowed inside council chambers; nonservice pets are not allowed under any circumstances. Violators will be asked to remove the bag and/or animal, and refusal to do so will be cause for removal from the meeting.
Mt. Shasta City Council Regular Meeting July 10, 2023 1 Mt. Shasta Regular City Council Meeting Agenda
Monday, July 10, 2023
CITY COUNCIL BUSINESS
All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: June 26, 2023 Regular City Council Meeting b. Approval of Disbursements: Accounts Payable 6/5/23, 6/12/23, 6/21/23, 6/28/23, and 7/5/23; Total Gross Payroll and Taxes: For Period Ending 6/11/23 and 6/25/23 c. Tax lien against properties that have delinquent utility accounts, per Municipal Code
13.04.330
d. Police Department Monthly Report
e. Monthly Investment Report
8. Determination of League of California Cities Annual Conference Attendance and Designation of Voting Delegates
Background: The City Council will discuss and determine what Councilmembers, if any, will attend the League of California Cities Annual Conference. Once the determination is made, if appropriate, Council will name the City’s voting delegate and alternate.
Report By: Kathy Joyce, Deputy City Clerk
Recommended Council Action: Staff respectfully requests Council determine which Council Members, if any, will attend the League of California Cities annual conference, and to designate a voting delegate and an alternate.
9. Discussion and Possible Action: Upgrade of City website, social media, and archiving of public records
Background: At previous City Council meetings, staff was directed to determine a way to create a newsletter to update the community on events, provide City updates, and post general information about happenings in the community. At the June 26th Council Meeting staff suggested that in lieu of a newsletter, that staff explore the cost to update the City’s website, create a social media presence on Facebook, and the cost of retaining a company to archive posts in accordance with public records retention requirements.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Approve the retention of CivicPlus and ArchiveSocial for the creation of a new City website, to allow the City to have a social media presence and archive posts in accordance with record retention laws.
10. 2023/2024 Fiscal Year Budget Approval
Background: Staff will present the proposed 2023/2024 fiscal year budget for Council discussion and approval.
Report By: Muriel Terrell, Finance Director
Recommended Council Action: Staff respectfully requests Council review and approve the proposed operating budget for fiscal year 2023-2024.
2 5-44
Page
45-50
Page
51-52
Page
53-71
Monday, July 10, 2023
11. Appoint a Council member to organize Transient Occupancy Tax (TOT) increase support and to suggest candidates to write the pro and con arguments
Background: The City Council approved a ballot measure to ask voters to increase TOT’s by 2%. Council will discuss and appoint a Councilmember to seek out individuals to support the measure, as well as individuals to write arguments and rebuttal arguments for publication on the November ballot.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Appoint a Councilmember to seek individuals for TOT ballot measure support as well as for rebuttal arguments.
12. Grant writing assistance for a US DOT Safe Streets for All (S4A) Background: Staff requests approval for the completion of a federal grant application under the U.S.
Department of Transportation. The grant program, titled: Safe Streets and Roads for All, if awarded, would allow the city to complete a Citywide Safety Action Plan to meet the following objectives Report By: Todd Juhasz, City Manager
Recommended Council Action: Approve the retention of GreenDot Transportation to complete a U.S.
DOT Safe Streets and Roads for All (SS4A) Grant Application.
13. Discussion and Possible Action: Policy requiring monthly fiscal updates Background: At a previous City Council meeting, the City Council expressed the desire for monthly fiscal updates that include revenue and expense information. Council will discuss the creation of a policy and determine a course of action.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Approve the creation of a fiscal update policy requiring monthly financial updates.
CITY COUNCIL/STAFF REPORTING PERIOD
14. Reports Re: Outside Meetings:
a. Councilmember Stackfleth, Collier Interpretive and Information Center
15. Future Agenda Items and Meetings (Appearing on the agenda within 60-90 days):
a. Approval of Request for Proposals for Library Services – 7/24/2023 b. Vacation of Field Street – TBD
c. Discussion and Possible Action: McCloud Avenue Parking Prohibition – TBD d. Discussion and Possible Action regarding the Active Transportation Committee – TBD Future Agenda Items Over 90 Days:
f. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
Mt. Shasta City Council Regular Meeting July 10, 2023 3 Page
72-75
Page
76 Mt. Shasta Regular City Council Meeting Agenda
Monday, July 10, 2023
16. Adjourn
I, Kathryn Joyce, declare under penalty of perjury that this agenda has been posted at least 72 hours in advance at the Mt.
Shasta City Hall, 305 N. Mt. Shasta Blvd, Mt. Shasta, CA, in the glass case and on the City website at www.mtshastaca.gov.
Agendas and packets shall be made available at least 72 hours in advance of regular meetings and 24 hours in advance of special meetings on the City’s web site. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting shall be made available on the City’s web site www.mtshastaca.gov.
Availability of Public Records: All public records related to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at City Hall located at 305 North Mt. Shasta Blvd.
The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services. In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, please contact the Office of the City Clerk at 530-326-7516 or [email protected] as soon as possible. Providing at least 72 hours’ notice will help ensure that reasonable arrangements can be made.
Mt. Shasta City Council Regular Meeting July 10, 2023 4 Mt. Shasta City Council Regular Meeting DRAFT Minutes
Monday, June 26, 2023; 5:30 p.m.
City Park Upper Lodge 1315 Nixon Road, Mt. Shasta
Meeting allowed for virtual attendance via ZOOM
“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipal services and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
STANDING AGENDA ITEMS
1. Call to Order and Flag Salute: At the hour of 5:30 p.m. Mayor Clure called the meeting to order and led the audience in the flag salute.
2. Roll Call:
Council Members Present: Collings, Redmond, Stackfleth, Clure. Councilmember Stearns arrived at 5:35 p.m.
Council Members Absent: None
3. Special Presentations: None
4. Public Comment:
Tara Shuttleworth – Suggestions for the City’s budget, opposition to laying off employees, support for salary increases. Comments regarding business licenses, transient occupancy tax, and rental of park spaces. Comments regarding the transient community and support for a City newsletter.
5. Council and Staff Comments:
Todd Juhasz, City Manager – Updates on the proposed Enhanced Infrastructure Financing District, draft contract for DEX 6 well, resignation of Fire Chief Johnathan Duncan, annexation request for proposals and interest from Plan West, budget delay, vacation of Field Street, City newsletter and social media.
Robert Gibson, Chief of Police – Comments regarding research into new City website.
Clarifying questions from Council.
Tim Stearns, Councilmember – Comments regarding City website, Fourth of July parade.
Council discussion.
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Todd Juhasz, City Manager – Review of meeting dates.
CITY COUNCIL BUSINESS
Mt. Shasta City Council Regular Meeting July 10, 2023 5 City of Mt. Shasta Regular City Council Meeting Minutes Monday, June 26, 2023
7. Consent Agenda:
COUNCIL ACTION: Approved the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived.
a. Approval of Minutes: June 12, 2023 Regular City Council Meeting b. Renewal of Facilities Agreement with the Recreation and Parks District c. An amendment to two variable rate loan indexes currently indexed to the LIBOR Rate to now be indexed to the Secured Overnight Financing Rate (SOFR)
d. Declaration of Surplus Equipment, Resolution CCR-23-16 MOTION TO APPROVE: Stackfleth
SECOND: Redmond
AYES: Redmond, Collings, Stackfleth, Stearns, Clure
NOES: None
ABSENT: None
ABSTAIN: None
8. Resolution Calling for Consolidation of the November 2023 Election, Ordinance Change to be Adopted by 2/3 vote, and Resolution Directing the Ordinance Change to be Submitted to the Voters Todd Juhasz, City Manager – Review of proposed Transient Occupancy Tax (TOT) increase, cost of special election.
John Kenny, City Attorney – Review of the two resolutions and one ordinance required for the ballot measure and election. Review of TOT funds, comments regarding measure supporters, future authorization for argument and rebuttal.
Clarifying questions from Council and discussion.
No public comment.
COUNCIL ACTION: Approve Resolution CCR-23-17 requesting the Board of Supervisors of the County of Siskiyou to consolidate a municipal election for an increase to the City transient occupancy tax, with the special district election to be held on November 7, 2023, the date pursuant to Government Code §10403 of the Elections Code MOTION TO APPROVE: Stackfleth
SECOND: Redmond
AYES: Redmond, Collings, Stackfleth, Stearns, Clure
NOES: None
ABSENT: None
ABSTAIN: None
COUNCIL ACTION: Approve Resolution CCR-23-18 proposing an increase of the uniform transient occupancy tax (hotel tax) of the City of Mt. Shasta be submitted to the voters for approval and fixing time for election.
MOTION TO APPROVE: Stackfleth
SECOND: Redmond
AYES: Redmond, Collings, Stackfleth, Stearns, Clure
NOES: None
ABSENT: None
ABSTAIN: None
COUNCIL ACTION: Approve Ordinance CCO-23-08 amending Mt. Shasta Municipal Code section 13.12.020 Uniform Transient Occupancy Tax
MOTION TO APPROVE: Stackfleth
SECOND: Redmond
AYES: Redmond, Collings, Stackfleth, Stearns, Clure
NOES: None
ABSENT: None
Mt. Shasta City Council Regular Meeting July 10, 2023 6 City of Mt. Shasta Regular City Council Meeting Minutes Monday, June 26, 2023
ABSTAIN: None
9. Discussion and Possible Action: Digital Marketing for the Visitor’s Bureau Todd Juhasz, City Manager – Review of previous year’s funding by the City to conduct digital marketing campaign.
Josh Thomas, Ascension Aesthetics – Review of social media and website analytics of previous years’ marketing program, future goals, services provided, events, plans, and cost.
Clarifying questions from Council and discussion.
Tara Shuttleworth – Comments requesting consideration for those not on social media.
Council and staff discussion.
COUNCIL ACTION: Staff directed to include the monthly $3,200 plan in the City’s budget for the next fiscal year.
10. Reports On Outside Meetings: None
11. Future Agenda Items (Appearing on the agenda within 60-90 days):
COUNCIL ACTION: Reviewed items a through i. Discussion regarding and change to item h; item now to be a monthly fiscal reporting requirement for staff. Item added regarding creation of a committee for the TOT ballot measure.
a. Resolution Requesting a Local Measure be Placed on the Ballot – 7/2023 b. Utility Property Tax Liens – 7/10/2023
c. Library RFP - TBD
d. Vacation of Field Street – TBD
e. Discussion and Possible Action: McCloud Avenue Parking Prohibition – TBD f. City Newsletter – TBD
g. Discussion and Possible Action regarding the Active Transportation Committee – TBD h. Creation of a Finance Committee for monthly financial reviews - TBD Future Agenda Items Over 90 Days:
i. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
12. Adjourn: There being no further business, the meeting was adjourned at 6:41 p.m.
Respectfully Submitted By: Kathryn M. Joyce, Administrative Assistant/Deputy City Clerk Mt. Shasta City Council Regular Meeting July 10, 2023 7 City Council Agenda Item #7b
Staff Report
Meeting Date: July 10, 2023
To: Mayor and City Council
From: Muriel Howarth Terrell, Finance Director
Subject: Approval of Warrants and Payroll
Recommendation:
Staff requests the Mayor and City Council Approve warrants paid including payroll benefits and withholding, and payroll distribution, in the amount of $1,736,367.09.
Background & Summary:
Approval of Check Numbers 50530-50751 $ 1,454,580.63
Total Payroll Distribution $ 164,087.88
Total EFTPS – CalPERS, Nationwide $ 42,322.16
Total Payroll EFTPS Taxes $ 75,376.42
$ 1,736,367.09
Financial Impact:
Expenditures are consistent with the Budget that the City Council has adopted.
Attachments:
1.) Check Registers – 6/5/23, 6/12/23, 6/21/23, 6/28/23, 7/5/23
2.) ACH Payroll Distribution – 6/15/23, 6/29/23
3.) EFTPS Reports – 6/15/23, 6/29/23
Regular
x Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting July 10, 2023 8 Mt. Shasta City Council Regular Meeting July 10, 2023 9 Mt. Shasta City Council Regular Meeting July 10, 2023 10 Mt. Shasta City Council Regular Meeting July 10, 2023 11 Mt. Shasta City Council Regular Meeting July 10, 2023 12 Mt. Shasta City Council Regular Meeting July 10, 2023 13 Mt. Shasta City Council Regular Meeting July 10, 2023 14 Mt. Shasta City Council Regular Meeting July 10, 2023 15 Mt. Shasta City Council Regular Meeting July 10, 2023 16 Mt. Shasta City Council Regular Meeting July 10, 2023 17 Mt. Shasta City Council Regular Meeting July 10, 2023 18 Mt. Shasta City Council Regular Meeting July 10, 2023 19 Mt. Shasta City Council Regular Meeting July 10, 2023 20 Mt. Shasta City Council Regular Meeting July 10, 2023 21 Mt. Shasta City Council Regular Meeting July 10, 2023 22 Mt. Shasta City Council Regular Meeting July 10, 2023 23 Mt. Shasta City Council Regular Meeting July 10, 2023 24 Mt. Shasta City Council Regular Meeting July 10, 2023 25 City Council Agenda Item # 7c
Staff Report
Meeting Date: July 10, 2023
To: Mayor and City Council
From: Muriel Howarth Terrell, Director of Finance
Subject: Tax lien against properties that have delinquent utility accounts, per Municipal Code 13.04.330.
Recommendation:
Staff requests the City Council review and approve the resolution provided to add liens to the property tax roll on properties listed as delinquent for non payment of utility services per Municipal Code 13.04.330.
Background & Summary:
In order to collect delinquencies from property owners within the City of Mt. Shasta it is required to place the delinquency on the property tax rolls collected through Siskiyou County.
An approved resolution from the City of Mt. Shasta is required to be provided to the County Auditor in order to have the delinquency placed on the tax roll. The delinquencies must be received by the County before August 10, 2023 to be placed on the tax roll. There is no charge to the City for this service.
Attachments:
Resolution
Tax Roll Lien List
Regular
X Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting July 10, 2023 26 RESOLUTION CCR-23-XX
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA ADOPTING THE PRACTICE
OF COLLECTING PAST DUE ACCOUNTS THROUGH THE SISKIYOU COUNTY AUDITOR’S AND TAX COLLECTOR’S OFFICE
WHEREAS, the City of Mt Shasta bills monthly for water, sewer, garbage, and drainage fees to owners of real property owned within the City limits of Mt Shasta, and some outside those City limits; and
WHEREAS, the City of Mt Shasta has a fiduciary duty to collect for said assessments and fees from all owners for these services; and
WHEREAS, finance charges, the threat of collection and placement of liens applied to real properties with outstanding balances due to nonpayment has not been successful; and WHEREAS, the Siskiyou County Auditor and Tax Collector’s Offices agree to collect these delinquent accounts for the City of Mt Shasta through Property Tax Roll at no charge to the City of Mt Shasta.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mt. Shasta report from the Director of Finance listing charges and delinquent accounts for the water, sewer, garbage, and drainage fees accumulated on said accounts to 7/1/2023 is attached hereto entitled Exhibit A and is hereby approved, received and filed; the City of Mt Shasta determines that the fees and delinquencies in the amount of $1,686.47 shall be collected by the Siskiyou County Tax Collector on the Property Tax Roll in the same manner as property taxes; and that the Director of Finance is hereby directed to file with the Siskiyou County Auditor a copy of this Resolution on or before August 10, 2023, whereby the County Auditor shall enter the amount of the delinquent charges as specified in this Resolution against each of the affected parcels of real property specified herein as they appear on the current assessment roll, and collect the charges and delinquencies in the same manner as property taxes.
The foregoing Resolution was approved this 10th day of July 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: July 10, 2023
ATTEST: CITY OF MT. SHASTA
______________________________ ______________________________ Kathryn M. Joyce, Deputy City Clerk Tessa Clure, Mayor
Mt. Shasta City Council Regular Meeting July 10, 2023 27 City of Mt Shasta Utility Property Tax Liens - Exhibit A Property Owner Parcel Number Physical Address of Property Amount of Lien Notes Jason Lanphear 036-240-230 2004 S. Old Stage Rd $948.55 Bal due through 6/30/2023 Gary and Susan Hall 057-493-210 904 S. Mt Shasta Blvd $737.92 Bal due through 6/30/2023 Mt. Shasta City Council Regular Meeting July 10, 2023 28 Department Statistics
Calls for Service June 2022 June 2023 Change
848 779 -8.13%
Cases Taken June 2022 June 2023 Change
93 51 -45.16%
Arrests Made June 2022 June 2023 Change
36 20 -44.44%
848
980 942 1006
848
647 571 667 707
548
678 688 779
0 200
400
600
800
1000
1200
Calls for Service
Calls for Service
93 103
82 77
98 36 36 53 51 37 43 43 51
0 50
100
150
Cases Taken
Cases Taken
36 45
38 28 28
15 16 15
24 10
19 13
44 0
10 20
30 40
50 Arrests Made
Arrests Made
Mt. Shasta City Council Regular Meeting July 10, 2023 29 Warrant Arrests June 2022 June 2023 Change
7 4 -42.85%
Top 5 Calls
June 2022 June 2023
415- Disturbing the Peace 35 Public Assist 33
Trespassing 27 415-Disturbing the Peace 32
Alarm 26 Out w/ a Vehicle 25
Public Assist 20 Trespassing 21
Check Welfare-Person 18 Muni-code Violation-Parking 19
7 5
4 6
4 4
2 4 4
2 6
3 4
0 2
4 6
8 Warrant Arrests
Warrant Arrests
0 5 10 15 20 25 30 35 40
6/1/2022
7/1/2022
8/1/2022
9/1/2022
10/1/2022
11/1/2022
12/1/2022
1/1/2023
2/1/2023
3/1/2023
4/1/2023
5/1/2023
6/1/2023
Yearly Top 5 Calls June 2022-2023
Column1 Animal Complaint Disturbing the Peace
Suspicious Circumstances Suspicious Vehicle Suspicious Person Mt. Shasta City Council Regular Meeting July 10, 2023 30 Crime Statistics
Crimes
June 2022 June 2023 Change June 2022-June 2023
Yearly Total
Assault – Physical 5 6 +20% 49
Assault – Verbal 1 0 -100% 1
Disturbing the Peace 35 32 -8.57% 244
Domestic Disturbance 5 2 -60% 21
Domestic Violence 2 2 0% 19
Fraud 2 1 -50% 12
Public Intoxication 12 2 -83.33% 55
Stolen Vehicle 0 3 +300% 15
TC Hit & Run 3 1 -66.66% 23
Theft from Vehicle 0 0 0% 0
Theft – Grand 1 0 -100% 12
Theft – Petty 5 7 +40% 53
Theft – Shoplifting 0 0 0% 1
Trespassing 27 21 -22.22% 198
Vandalism 6 4 -33.33% 53
5 6
3 8
5 0
2 5
2 4
2 1
6 0
5 10
Assault - Physical
Assault - Physical
1 0 0 0 0 0 0 0 0 0 0 0 0 0
0.5 1
1.5 Assault - Verbal
Assault - Verbal
35 28 28 34
16 9 7 7 13 12 12 11
32 0
20 40
Disturbing the Peace
Disturbing the Peace
Mt. Shasta City Council Regular Meeting July 10, 2023 31 5 1 1
2 4
2 2
1 0 0
1 0
2 0
2 4
6 Domestic Disturbance
Domestic Disturbance Column1
2 3
4 2
1 0
1 1
2 0
1 0
2 0
2 4
6 Domestic Violence
Domestic Violence
2 1
0 2
1 0
2 2
0 1
0 0
1 0
1 2
3 Fraud
Fraud
12 11
4 4 2 3 3 2
6 3 2 1 2 0
5 10
15 Public Intoxication
Public Intoxication
0 1
4 0 0
2 1
2 0 0
2 0
3 0
2 4
6 Stolen Vehicles
Stolen Vehicles
Mt. Shasta City Council Regular Meeting July 10, 2023 32 3 1
2 1 1 1
4 3
2 1
0 3
1 0
2 4
6 Traffic Collisions - Hit & Run
Traffic Collisions - Hit & Run
0 0 0 0 0 0 0 0 0 0 0 0 0 0
0.5 1
Theft from Vehicle
Theft from Vehicle
1 5
0 0
1 1
0 1
0 1 1 1 0 0
2 4
6 Theft - Grand
Theft - Grand
5 9
0 10
5 3 1 2 3 1 1
6 7
0 5
10 15
Theft - Petty
Theft - Petty
0 1
0 0 0 0 0 0 0 0 0 0 0 0
0.5 1
1.5 Theft - Shoplifting
Theft - Shoplifting
Mt. Shasta City Council Regular Meeting July 10, 2023 33 Traffic Summary
June 2022 June 2023 Change
Traffic Stops 102 58 -43.13%
Traffic Citations Issued 27 9 -66.66%
27 20
27 26
15 11
6 10 6 9
14 6
21 0
10 20
30 Trespassing
Trespassing
6 12
2 1 3
11 1 1 3 3 2 4 4
0 5
10 15
Vandalism
Vandalism
102
142
117
223
173 154
125
97 128
62 114
61 58
27 26 28 22 19 18 12 8 15 4 0 12 7 9
50 100
150
200
250
Traffic Stops
11-95 Traffic Citations Issued
Mt. Shasta City Council Regular Meeting July 10, 2023 34 Traffic Collisions
June
2022
June
2023
Change June 2022-June 2023
Yearly Total
TC – DUI 0 0 0% 2
TC – Hit & Run 3 1 -66.66% 25
TC – Info Exchange 5 5 0% 60
TC - Injury 1 2 +1000% 16
Total 9 8 -11.11% 103
Traffic Accident Location Summary
309 N Mt Shasta Blvd-Non-Injury, Parties Exchanged Information Abrams Lake-Transferred due to Outside Agency
Pine St/Lake St-Non-Injury, Property Damage Report Taken Berryvale-Non-Injury, Parties Exchanged Information
Piemont, 1200 S Mt Shasta Blvd-Non-Injury, Property Damage Report Taken 5432 Dunsmuir Ave- Transferred to Correct Agency, Out of Jurisdiction 1137 Scenic Dr- Transferred to Correct Agency, Out of Jurisdiction 0 0 0 0 0
1 0 0 0 0 0
1 0
3 1
2 1 1 1
4 5
2 1
0 3
1 5
3 3
6 1
8 3
2 9 9
2 4
5 1
2 2
3 1
3 1
0 0 0
1 0
2 0
1 2
3 4
5 6
7 8
9 10
Traffic Collisions
TC - DUI Hit & Run TC - Info Exchange TC - Injury
Mt. Shasta City Council Regular Meeting July 10, 2023 35 DUI Summary
June 2022 June 2023 Change
DUI Complaints NA NA NA
DUI Arrests 10 2 -80%
* DUI Complaints no longer tracked in new CAD system as of 11/01/2022.
Patrol Information
Foot Patrol
June 2022 June 2023 Change June 2022-June 2023
Yearly Total
58 26 -55.17% 511
Frequent foot patrol areas include:
• City Park
• Shastice Park
• Downtown Mount Shasta
• Roseburg Property
• Behind commercial business
such as Ray’s Food Place, the
Cinema, and Rite Aid
• Dense brush areas in multiple
residential areas.
10 12
10 2
6 6
4 7
5 2 2
0 2
0 5
10 15
DUI Summary
DUI Complaints DUI Arrests
58 69
41 45 41 33 21 33 42 30 30 42 26
0 50
100
Foot Patrol
Foot Patrol
Mt. Shasta City Council Regular Meeting July 10, 2023 36 Municipal Summary
Municipal Calls for Service
June 2022 June 2023 June 2022-June 2023
Yearly Total
Muni Code – Other 7 7 70
Muni Code - Parking 14 19 100
Total 22 26 170
LiveScans June 2022 June 2023
10 23
Court Activity
7 7
10 7
3 4
1 3
8 4 4 5
7 14 13 13
8 4
6 3
0 4 4
2 10
19 0
5 10
15 20
Municipal Calls for Service
Muni Code - Other Muni Code - Parking
1 0 2
5 6 4 2 2 1 3 2 2 2 0
10 Court Activity
Court Activity
Mt. Shasta City Council Regular Meeting July 10, 2023 37 Social Media
Facebook
Followers Posts Reach Engaged Users Reactions
10,756 7 50,344 2930 734
Twitter
Followers Tweets Impressions Mentions
393 0 26 0
Instagram
Followers Posts Likes
2060 6 145
Nextdoor
Posts Impressions Reactions
0 0 0
Mt. Shasta City Council Regular Meeting July 10, 2023 38 City Council Agenda Item # 7e
Staff Report
Meeting Date: July 10, 2023
To: Mayor and City Council
From: Muriel Howarth Terrell, Director of Finance
Subject: Revenue Status Update, Monthly Investment and Financial Report for the Period Ending June 30, 2023
Recommendation:
Staff respectfully requests the City Council review the provided information regarding the City’s revenue and investments.
Background & Summary:
Revenues:
Revenue for this report has been projected through the end of the June 30, 2023 fiscal year.
Property Tax Revenue:
The City has received $650,184 through June 2023 in property tax for fiscal year 2022-2023. The budgeted amount was $635,000. Very little property tax is collected after June 30, 2023 for the 2022-2023 fiscal year.We anticipate collecting approximately $15,000 more than budgeted.
The prior year audited balance collected was $634,670.
Sales Tax Revenue:
The City has received $1,397,899 through June 30 2023 in sales tax for fiscal year 2022-2023.
There are two more months of sales tax anticipated to equal approximately $300,000 total. The total sales tax revenue is anticipated to be $1,697,899. The mid-year adjusted budgeted amount was $1,680,000. We anticipate actual results to be about $18,000 more than budgeted.The prior year audited balance was $1,665,866.
Cannabis Revenue:
The City has received $107,293 through June 2023 in cannabis revenue for the fiscal year 2022- 2023. The budgeted cannabis revenue total is $125,000 for fiscal year 2022-2023. We anticipate being within $2,000 of that budget.
Regular
X Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting July 10, 2023 39 2 Transient Occupancy Tax:
The City has received $990,269 through June 2023 in TOT for the fiscal year 2022-2023. With most of the last quarter of revenue to be collected in July of 2023, we anticipate additional revenue of approximately $240,000 to be collected. Total revenue will then be $1,230,269.
Budgeted revenue for fiscal year 2022-2023 is $1,224,000. We anticipate being within $10,000 of the budget. The audited balance collected for fiscal year 2021-2022 was 1,186,841.
As of June 30, 2023 the combined funds the City of Mt. Shasta had invested in the Local Agency Investment Fund (L.A.I.F.) totaled $247,448.74. The May 2023 LAIF s tatement is attached, along with the performance data for the month of May. Most surplus funds over which the City has control are currently invested in ProEquities. The balance of the City’s cash funds are held in the pooled checking account with Tri Counties Bank and LAIF.
Current investment rates are:
L.A.I.F. May 31, 2023 2.993%
Treasury Note – 3 month May 31, 2023 5.40%
Treasury Note – 2 Yr. May 31, 2023 4.41%
Treasury Note – 5 Yr. May 31, 2023 3.76%
Treasury Note – 10 Yr. May 31, 2023 3.65%
Treasury Note – 30 Yr. May 31, 2023 3.86%
Bloomberg as reported by Chandler Asset Management
The LAIF average increased slightly from last month, all notes experiencedinecreases. We continue to anticipate the LAIF rate slowly increasing staying just below 3%. Short term CD rates are now better than the LAIF rate and longer term notes may offer better yields it does not give us the liquidity we need. The LAIF rate remains the best available rate that meets the City’s requirement for liquidity and safety.
Financial Impact:
The investments are in compliance with the City’s investment policy anMAYd provide for meeting the City’s cash flow needs for the next month and 6 month periods.
Compliance with 2014-17 City Council Strategic Plan:
The City Council’s leadership efforts to ensure adherence to the best possible financial practices and overall transparency falls under Strategic Focus IV – Grow Mt. Shasta Pride and Quality and the Municipal Responsibilities of Progressive Leadership and Financial Health and Economic Opportunity.
Attachments:
• LAIF Monthly Statement
Mt. Shasta City Council Regular Meeting July 10, 2023 40 3 • LAIF Performance Report
• LAIF Monthly Balances
• May 2023 Chandler Assest Management
Mt. Shasta City Council Regular Meeting July 10, 2023 41 Recent economic data continues to suggest positive but below trend growth this year.
Although the pace of job growth is moderating, labor markets remain solid, and the U.S. consumer has demonstrated resiliency. Given the cumulative effects of restrictive monetary policy and tighter financial conditions, we believe the Federal Reserve is likely near a pause in their rate hiking campaign. If moderate growth continues, we believe the Fed will likely maintain the Federal Funds rate in restrictive territory until inflationary pressures subside.
At the May meeting, the Federal Open Market Committee (FOMC) voted unanimously to raise the target federal funds rate by 0.25% to a range of 5.00 - 5.25%. Notably, the committee omitted a line from its March statement referencing that “some additional policy firming may be appropriate.” Instead, the FOMC will determine “the extent to which additional policy firming may be appropriate”, implying a potential pause that is data dependent. Fed Chair Powell reiterated the committee’s focus on bringing down inflation to their 2% target and indicated that their outlook did not support rate cuts, contrary to the market consensus. The statement also emphasized that the U.S. banking system is “sound and resilient” and acknowledged the tightening of financial conditions.
Considering the totality of economic data, the Chandler team continues to believe the Fed is likely near a pause in their rate hiking cycle and will maintain higher rates for some time.
In May, yields increased across the curve as legislation to lift the debt ceiling started to move its way through the US Congress, calming fears in the financial markets. The 2-year Treasury yield increased by 40 basis points to 4.41%, the 5-year Treasury yield increased by 27 basis points to 3.76%, and the 10-year Treasury yield increased by 22 basis points to 3.65%. The inversion between the 2-year Treasury yield and the 10-year Treasury yield increased to -76 basis points at the end of May, compared to -58 basis points at the end of April.
Market Summary
Treasury Yields Increased Across the Curve in May
BOND MARKET REVIEW
A Monthly Review of Fixed Income Markets
JUNE 2023
Chandler Asset Management | 800.317.4747 | chandlerasset.com | Page 1 TREASURY YIELDS Trend (▲/▼) 05/31/2023 4/28/2023 Change 3-Month ▲ 5.40 5.06 0.35
2-Year ▲ 4.41 4.01 0.40
3-Year ▲ 4.05 3.72 0.33
5-Year ▲ 3.76 3.49 0.27
7-Year ▲ 3.71 3.46 0.25
10-Year ▲ 3.65 3.43 0.22
30-Year ▲ 3.86 3.68 0.19
Source: Bloomberg
The Treasury yield curve remains inverted, with the inversion between the 2-year Treasury yield and the 10-year Treasury yield increasing to -76 basis points at the end of May, compared to -58 basis points at the end of April. One year ago, the spread between the 2-year Treasury and the 10-year Treasury yield was +28 basis points. Additionally, the inversion between the 3-month and 10-year Treasuries widened to -175 basis points in May from -163 in April. The shape of the yield curve continues to indicate a high probability of recession, although the timing remains uncertain, especially given the recent economic data, particularly the strong labor market.
Market Data
World Stock Market Indices
data as of 05/31/2023
Change
(04/28/2023) %CHG
S&P 500
4,179.83 10.35 0.25%
NASDAQ
12,935.29 708.71 5.80%
DOW JONES
32,908.27 -1,189.89 -3.49%
FTSE (UK)
7,446.14 -424.43 -5.39%
DAX (Germany)
15,664.02 -258.36 -1.62%
Hang Seng (Hong Kong)
18,234.27 -1,660.30 -8.35%
Nikkei (Japan)
30,887.88 2,031.44 7.04%
Source: Bloomberg. Please see
descriptions of indices on Page 2.
Toll Free: 800.317.4747
[email protected]
chandlerasset.com
Source: Bloomberg
Mt. Shasta City Council Regular Meeting July 10, 2023 42 Economic Roundup
Consumer Prices
The Consumer Price Index (CPI) increased by 0.1% month-over-month and 4.0% year-over-year in May, down from 4.9% in April. The Core CPI, which excludes volatile food and energy components, rose by 0.4% month-over-month and 5.3% year-over-year, decelerating from 5.5% in April.
The Personal Consumption Expenditures (PCE) index rose by 4.4% year-over-year in April, up from a 4.2% year-over-year gain in March. Core PCE, the Federal Reserve's preferred inflation gauge, increased by 4.7% year-over-year in April, slightly up from a 4.6% increase in March. Core inflation remains stubbornly elevated above the Fed's 2% target, with service-sector inflation and strong wage growth as headwinds.
Retail Sales
Advance Retail Sales rose by 0.4% month-over-month in April, rebounding from a decline of 0.7% in March. The gains were broad-based and resulted in a year-over-year increase of 1.6% in April, compared to a downwardly revised 2.4% increase in March. The Consumer Confidence Index, as measured by The Conference Board, fell to 102.3 in May, following an upward revision to 103.7 in April. Both current conditions and future expectations declined, indicating higher risks of a future recession.
Labor Market
The latest US jobs report showed mixed signals regarding the state of the labor market in May. The US economy added 339,000 jobs in May, following an upward revision of 41,000 to 294,000 jobs for the month of April. The pace of job growth remains healthy, with the three-month moving average payrolls at 283,000 and the six-month moving average at 302,000. The unemployment rate increased to 3.7% due to a decline in household employment, while the labor force participation rate remained at 62.6% in May. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part-time for economic reasons, increased to 6.7% from the previous month's 6.6%.
Average hourly earnings decelerated to a 4.3% year-over-year increase in May, down from a 4.4% increase in March. Job openings in April edged up to 10.1 million, while separations decreased to 5.7 million, indicating continued demand for labor. Although the overall pace of hiring is slowing, the levels remain consistent with a solid labor market.
Housing Starts
Total housing starts rose by 2.2% month-over-month in April to 1,401,000 units from a downwardly revised 1,371,000 in March and were down
22.3% compared to April 2022. Both single-family and multi-family construction increased as the low supply of existing inventory drove higher builder confidence. The 30-year fixed-rate mortgage averaged approximately 6.79% at May month-end according to Freddie Mac, down from a peak of 7.08% in October, but up over 100 basis points from a year ago. According to the Case-Shiller 20-City Home Price Index, housing prices declined -1.15% in March, after rising +0.36% in February, clearly displaying the impact of higher mortgage rates year-over-year, which have reduced demand for homebuying as affordability has declined. The Southeast remains the strongest region, while the West continues to be the weakest.
Chandler Asset Management | Page 2
BOND MARKET REVIEW
©2023 Chandler Asset Management, Inc, An Independent Registered Investment Adviser.
Data source: Bloomberg and the U.S. Department of Labor. This report is provided for informational purposes only and should not be construed as specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as an indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment. Fixed income investments are subject to interest, credit, and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates.
Inflationary Trends Continue to Ease but Remain Above the Federal Reserve’s Target ECONOMIC INDICATOR Current Release Prior Release One Year Ago Trade Balance (74.55) $Bln APR 23 (60.59) $Bln MAR 23 (86.02) $Bln APR 22 Gross Domestic Product 1.30% MAR 23 2.60% DEC 22 (1.60%) MAR 22 Unemployment Rate 3.70% MAY 23 3.40% APR 23 3.60% MAY 22 Prime Rate 8.25% MAY 23 8.00% APR 23 4.00% MAY 22
Refinitiv/CoreCommodity CRB Index 253.85 MAY 23 268.16 APR 23 316.54 MAY 22 Oil (West Texas Int.) $68.09 MAY 23 $76.78 APR 23 $114.67 MAY 22 Consumer Price Index (y/o/y) 4.00% MAY 23 4.90% APR 23 8.60% MAY 22 Producer Price Index (y/o/y) 2.60% APR 23 3.00% MAR 23 15.70% APR 22 Euro/Dollar 1.07 MAY 23 1.10 APR 23 1.07 MAY 22
Source: Bloomberg
Credit Spreads were Slightly Wider in May
CREDIT SPREADS Spread to Treasuries (%) One Month Ago (%) Change 3-month top rated commercial paper 0.04 0.16 (0.13)
2-year A corporate note 0.56 0.60 (0.04)
5-year A corporate note 0.96 0.87 0.09
5-year Agency note 0.13 0.18 (0.05)
Source: Bloomberg Data as of 05/31/2023
Since 1988, Chandler
Asset Management
has specialized in
providing fixed
income investment
solutions to risk-averse
public agencies and
institutions. Chandler’s
mission is to provide
fully customizable
client-centered portfolio
management that
preserves principal,
mitigates risk, and
generates income in
our clients’ portfolios.
World Stock Market Index Descriptions
S&P 500– The S&P 500 is a market value-weighted index of 500 large-capitalization stocks. The 500 companies included in the index capture approximately 80% of available US market capitalization. NASDAQ–The NASDAQ Composite Index is the market capitalization-weighted index of over 3.300 common stocks listed on the NASDAQ stock exchange. Dow Jones–The Dow Jones Industrial Average is an index that tracks 30 large, publicly-owned companies trading on the New York Stock Exchange and the NASDAQ. The Financial Times Stock Exchange Group (FTSE)– The FTSE is a share index of the 100 companies listed on the London Stock Exchange with the highest market capitalization. DAX–The Deutscher Aktienindex (DAX) is a blue chip stock market index consisting of the 30 major German companies trading on the Frankfurt Stock Exchange. Hang Seng–The Hang Seng Index is a freefloat-adjusted market-capitalizationweighted stock market index in Hong Kong. It is used to record and monitor daily changes of the largest companies of the Hong Kong stock market and is the main indicator of overall market performance in Hong Kong. Nikkei–Japan's Nikkei 225 Stock Average is a price-weighted index composed of Japan's top 225 blue-chip companies traded on the Tokyo Stock Exchange.
Mt. Shasta City Council Regular Meeting July 10, 2023 43 May 2.993
April 2.870
March 2.831
PMIA Quarter to Date(1): 2.63
PMIA Average Life 275 (1):
LAIF Apportionment Rate 2.74 (2):
0.00007493902135155
0.986510329
LAIF Earnings Ratio(2):
LAIF Fair Value Factor(1):
PMIA Daily(1): 2.87
Treasuries
64.47%
Agencies
20.37%
Certificates of
Deposit/Bank Notes
6.96%
Time
Deposits
2.89%
Commercial
Paper
4.87%
Corporate
Bonds
0.25%
Loans
0.19%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a).
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 06/14/23
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 03/31/23
Chart does not include $2,938,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
05/31/23
$179.6 billion
Mt. Shasta City Council Regular Meeting July 10, 2023 44 City Council Agenda Item # 8
Staff Report
Meeting Date: July 10, 2023
To: Mayor and City Council
From: Kathy Joyce, Deputy City Clerk
Subject: Determination of League of California Cities Annual Conference Attendance and Designation of Voting Delegates
Recommendation:
Staff respectfully requests Council determine League of California Cities annual conference attendance, and to designate a voting delegate and an alternate.
Background & Summary:
Mayor Clure and Councilmember Stearns have expressed interest in attending the League of California Cities annual conference in September in Sacramento. Cost of registration for the conference is $600 per person (if registered prior to July 26) plus hotel, travel, and meals. There is currently $2,000 budgeted for Council training.
During the conference, League members will consider and take action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate. Council may also appoint up to two alternates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity.
X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting July 10, 2023 45 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.
New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide preconference communications with voting delegates.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.
Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Council Action Advised by August 28, 2023
Mt. Shasta City Council Regular Meeting July 10, 2023 46 Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:
Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly Mt. Shasta City Council Regular Meeting July 10, 2023 47 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
Mt. Shasta City Council Regular Meeting July 10, 2023 48 CITY: ________________________________________
2023 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _______________________________
Email: ______________________________
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _____________________________
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to [email protected] by Monday, August 28, 2023.
Mt. Shasta City Council Regular Meeting July 10, 2023 49 Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.
The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.
Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.
Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.
Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.
Potential Cal Cities bylaws amendments are also
considered at this meeting.
Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.
General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.
What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions C Mt. Shasta City Council Regular Meeting July 10, 2023
ommittee according to Cal Cities Bylaws Article VI. Sec. 5(f). 50 Agenda Item # 9
Staff Report
Meeting Date: July 10, 2023
To: City Council
From: Todd Juhasz, City Manager
Subject: Upgrade of City website, social media, and archiving of public records Recommended Action:
Motion to approve the retention of CivicPlus and ArchiveSocial for the creation of a new City website, to allow the City to have a social media presence and archive posts in accordance with record retention laws.
Background:
At previous City Council meetings, staff was directed to determine a way to create a newsletter to update the community on events, provide City updates, and post general information about happenings in the community. At the June 26th Council Meeting staff suggested that in lieu of a newsletter, that staff explore the cost to update the City’s website, create a social media presence on Facebook, and the cost of retaining a company to archive posts in accordance with public records retention requirements.
Staff contacted Apex Technology, the City’s internet provider, and they recommended the retention of a third-party company that provides web hosting services. Two companies were contacted who work specifically with municipalities to provide the aforementioned services, Granicus and CivicPlus. Here is a comparison of what the two companies provide:
CivicPlus. (CivicPlus hosts the County’s website). They provide the following services:
-Up to 150 pages of Content Migration
-Pre-scheduled weekly training sessions that are flexible -Migrate up to 5 years of meetings PDFs to meetings directory -Website Hosting and Security
-Software maintenance
-24/7 technical support
-Free monthly training webinars
-Access to CivicPlus Help Center and tutorials.
-Unlimited Number of Department Specific Pages
Mt. Shasta City Council Regular Meeting July 10, 2023 51 -Calendar, News & Announcements, Meetings and Agenda Modules. -Resident Engagement tools: emails/subscriptions, SMS notifications -Payments through CivicPlus Pay* or can link third party -Mobile friendly
-Department Specific Permissions
-Unlimited Users and Pages
-ADA Compliant
Cost: One-time fee of $3,000 and a $1,785 annual fee.
Grancius. Provides the following services:
-Management
-One homepage layout from their design library
-One Information Architecture Package/Content Package
-One visual design package
-Development and Implementation
-Content Migration (up to 50 pages)
-Remote Training 8 Hours total for up to 10 people
Cost: $18,155 annually.
In order for the City to have a presence on social media, the City needs to comply with public records retention requirements. When a municipality decides to have a social media presence the issue of records retention needs to be addressed. The firm, ArchiveSocial, appears to be the only company that specifically manages municipal accounts. Their standard plan includes:
-Unlimited social media accounts
-Web snapshots
-Risk management and analytics
-Unlimited data, and the retention of up to 3,500 records per month.
Cost One time implementation fee of $1000 per month with an annual fee of $7188. The first two months is free, so year one would cost $6990.
Staff recommends that we retain CivicPlus and ArchiveSocial to allow the City to produce an updated website, provide web hosting, and archiving services. The total cost would be:
Upfront cost: $4,000
Annual fees: $8,973
Mt. Shasta City Council Regular Meeting July 10, 2023 52 DATE: June 12, 2023
TO: Mayor Clure and City Council
FROM: Finance Director Terrell
SUBJECT: 2023-2024 Proposed Operating Budget All Funds
RECOMMENDATION:
We respectfully request your review and discuss the Proposed Operating Budget All Fund for fiscal year 2023-2024.
BACKGROUND:
Important Note:
In the previous report provided to Council on May 22, 2023 the beginning fund balance for the General Fund was a previous budgeted figure not the June 30, 2022 audited financial figure which was much higher in value than the budgeted figures. I began the budgeting process prior to the issuance of the audited financials and completely missed updating the beginning balance figure. The result of this oversite changes the carryover amount and of course the contingency reserve percentage. The report is repeated here with updated information for the General Fund.
General Fund:
Our City relies heavily on Sales Tax and Transient Occupancy Taxes (TOT) they represent about fifty percent (50%) of our general fund revenues. As represented below TOT was way down in FY 19/20 but is on track to bypass pre pandemic amounts as is Sales Tax.
Pre-COVID actual 2018-2019 TOT $821,454 Sales Tax $1,260,633 Actual 2019-2020 TOT $727,545 Sales Tax $1,287,491
Actual 2020-2021 TOT $1,037,318 Sales Tax $1,523,959
Actual 2021-2022 TOT $1,186,841 Sales Tax $1,665,866
Budgeted 2022-2023 TOT $1,224,000 Sales Tax $1,680,000
Budgeted 2023-2024 TOT $1,224,000 Sales Tax $1,724,000
For fiscal year 2023-2024 General Fund revenues are estimated at $6.014 million, which is approximately $300,000 higher than the 2022-2023 budget. There is one main reason for this change. The Prop 64 funding for the next year is $672,682 because of the successful grant application continuing the Code Enforcement Officer a Police Officer and an additional Task Force Officer and funding for $200,000 for the Computer Aided Dispatch and Records program and is recognized as an expense in the Dispatchers Department.
In determining expenditures for the General Fund, we start with employee and benefit costs as a starting point. The authorized positions worksheet is included as required part of developing the budget and incudes the increases already approved by Council as part of union negotiations.
There is an additional Police Officer and Fire Fighter that are anticipated to be funded through grants. Each department head then developed all other costs within their departments using historical data. The majority of the deficits for the current fiscal year and the proposed budget is Mt. Shasta City Council Regular Meeting July 10, 2023 53 due to the increases in salaries that council approved mid-year 2022-2023 which was retroactive to July 1, 2022. This continues into the 2023-2024 proposed budget presented here.
The transfer from Gas Tax for Snow Removal is anticipated to be about $100,000, which is much higher than the previous year due to the snow season we had this year. We expect the administrative cost allocation to be in the $300,000 range. In total General Fund expenditures are projected at $6.490 million.
This budget includes the $75,000 transfer out of the General Fund to be set aside for the Equipment Replacement Fund.
The General Fund is projected to have a carryover of around $2.163 million. This creates a reserve of about 38.58% going into the 2023-2024 fiscal year. The amount going into the 2024-2025 fiscal year after the projected loss of $476,028 will be $1.687 million and creates a reserve percentage of 28.06%
Enterprise Funds:
In the Drainage Fund we continue with the determination of potential new rates which will take a proposition 218 process to project those potential new rates, this is still in process. Shortfalls for the contract labor for this analysis will need to be provided by the general fund, economic enhancement fund or through grants.
In the Solid Waste Fund, we are continuing negotiations between the City and Waste Management to determine which entity will be billing for the continued service provided by Waste Management. We anticipate this coming to Council before the end of the calendar year.
In the Water and Wastewater funds budgets reflect the rate increases as specified in the rate studies. In the Wastewater fund an additional employee was budgeted as a part of the study and has been reflected in this budget. Continuing projects include the Interceptor Project and the State Mandated WWTP Improvements in the Wastewater Fund. Both projects are nearing completion and are anticipated to be complete by the end of the year. In the Water Fund the Integrated Regional Water Management (IRWM) funded Oak Street Project will be constructed this summer.
Special Revenue Funds
In the Gas Tax and Transportation Funds we anticipate some construction this time next year with budgeted expenses to be determined by mid-year. Historically these funds are accumulated over several years to provide enough funding for larger street projects. They could also be used to leverage funds for very large grant projects.
In the CDBG funding area we continue with the Food and Subsistence programs through the end of the summer and into the fall of this year. We have been successful in the Senior Snow Removal grant request and plan on having that program ready for next winter.
Mt. Shasta City Council Regular Meeting July 10, 2023 54 For the Brownfield EPA we were successful in funding for the removal of the stockpiled soil at the old Roseburg and complete the site for appropriate development depending on areas that will be fully cleared or restricted as determined by the California Department of Hazardous Waste and the EPA. The award is $674,000.
In the rest of the special revenue funds they are consistent from year to year and are reflected as such.
Mt. Shasta City Council Regular Meeting July 10, 2023 55 Mt. Shasta City Council Regular Meeting July 10, 2023 56 Mt. Shasta City Council Regular Meeting July 10, 2023 57 Mt. Shasta City Council Regular Meeting July 10, 2023 58 Mt. Shasta City Council Regular Meeting July 10, 2023 59 Mt. Shasta City Council Regular Meeting July 10, 2023 60 Mt. Shasta City Council Regular Meeting July 10, 2023 61 Mt. Shasta City Council Regular Meeting July 10, 2023 62 Mt. Shasta City Council Regular Meeting July 10, 2023 63 Mt. Shasta City Council Regular Meeting July 10, 2023 64 Mt. Shasta City Council Regular Meeting July 10, 2023 65 Mt. Shasta City Council Regular Meeting July 10, 2023 66 Mt. Shasta City Council Regular Meeting July 10, 2023 67 Mt. Shasta City Council Regular Meeting July 10, 2023 68 Mt. Shasta City Council Regular Meeting July 10, 2023 69 Mt. Shasta City Council Regular Meeting July 10, 2023 70 Mt. Shasta City Council Regular Meeting July 10, 2023 71 Agenda Item # 12
Staff Report
Meeting Date: July 10, 2023
To: City Council
From: Todd Juhasz, City Manager
Subject: Hire GreenDot Transportation to complete a U.S. DOT Grant Recommended Action:
Motion to approve the retention of GreenDot Transportation to complete a U.S. DOT Safe Streets and Roads for All (SS4A) Grant Application.
Background:
Staff requests approval for the completion of a federal grant application under the U.S.
Department of Transportation. The grant program, titled: Safe Streets and Roads for All, if awarded, would allow the city to complete a Citywide Safety Action Plan to meet the following objectives:
• Promote safety to prevent deaths and serious injuries that occur on public roadways. • Utilize low-cost and high-impact strategies that will improve safety over a larger geographic area.
• Equitable investment in underserved communities’ safety needs, both urban and rural • Include evidence-based projects and strategies and adopt innovative technologies. • Conduct robust community and stakeholder engagement.
• Align with DOT’s mission and Strategic Goals including safety, climate change, sustainability, equity, justice, and economy.
The completion of a Safety Action Plan will allow the city to determine specific areas that are especially prone to pedestrian, bicycle, and pedestrian crashes and prioritize specific fixes to improve safety at these sites. Perhaps equal to the safety benefits, the completion of a Safety Action Plan makes the City much more competitive when applying for grant funds to make geometric and other interventions to improve conditions in crash prone locations.
GreenDot has quoted us a price of $15,000 for completion of the grant application to include:
• The completion of standard forms
• Answer key information questions
• Completion of a project narrative
Mt. Shasta City Council Regular Meeting July 10, 2023 72 • Produce required maps
• Develop a project budget and complete the relate SF-424A form Staff believes that if we are awarded this grant, the City will be in a better position to pinpoint problems crash areas and will be more successful when seeking State and Federal funds for roadway and pedestrian projects. Please see attached proposal.
Mt. Shasta City Council Regular Meeting July 10, 2023 73 627 Broadway, Suite 220, Chico, CA 95928 Page 1
530-895-1109
June 30, 2023
Ken Kellogg, Public Works Director
City of Mt. Shasta
305 N. Mt. Shasta Boulevard
Mt. Shasta, CA 96067
U.S. DOT SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT
APPLICATION ASSISTANCE
Dear Ken,
Green DOT Transportation Solutions is pleased to offer our services for the development of a City-wide Safety Action Plan application for the 2023 round of the U.S. Department of Transportation (DOT) Safe Streets and Roads for All (SS4A). Green DOT is familiar with the Safe Streets and Roads for All (SS4A) Grant Program and recognizes the program changes since 2022 including new funding provisions, refined merit criteria, process improvements and increased evaluation transparency.
Green DOT will ensure that the SS4A application meets established and updated criteria and will stay abreast of program and schedule updates. Green DOT will maintain continuous communication with the City of Mt. Shasta in the application development process and will establish clear review milestones to ensure the final, robust application is submitted.
Our project team will ensure the project meets the Safe Streets and Roads for All (SS4A) program objectives of the following:
• Promote safety to prevent deaths and serious injuries that occur on public roadways.
• Utilize low-cost and high-impact strategies that will improve safety over a larger geographic area.
• Equitable investment in underserved communities’ safety needs, both urban and rural
• Include evidence-based projects and strategies and adopt innovative technologies.
• Robust community and stakeholder engagement.
• Align with DOT’s mission and Strategic Goals including safety, climate change, sustainability, equity, justice and economy.
Mt. Shasta City Council Regular Meeting July 10, 2023 74 627 Broadway, Suite 220, Chico, CA 95928 Page 2
530-895-1109
If the City has not done so already, Green DOT will assist the City with the registration process registration for Valid Eval and System Award Management (SAM) and filing of form SF-424. The development of the grant application will have two (2) stages of formal review: Draft Application and Final Draft Application. The application will include, but not be limited to the following:
• Standard Forms
• Key Information Questions
• Project Narrative
• Map
• Budget SF-424A
We will continue to stay abreast of program announcements and milestones throughout application development. Green DOT staff has attended all workshops for the program and will continue to be engaged throughout the course of application development. Green DOT understands the City of Mt. Shasta would like assistance with developing this grant application, and we will continue to stay up to date, and ahead of the curve on this grant application process.
PROPOSED COST
Green DOT proposes the total cost to prepare the SS4A application to not exceed a lump sum of $15,000.
Please let me know how you would like to proceed.
Sincerely,
Jeff Schwein, AICP CTP
President
Green DOT Transportation Solutions
Mt. Shasta City Council Regular Meeting July 10, 2023 75 Agenda Item # 13
Staff Report
Meeting Date: July 10, 2023
To: City Council
From: Todd Juhasz, City Manager
Subject: Fiscal Policy
Recommended Action:
Motion to approve the requirement that the Finance Director will prove up to date estimates on TOT and TUT
Background:
As discussed at the June 26th, 2023 Council meeting, in lieu of the formation of a Finance Committee, the City Manager recommends the adoption of a requirement that the Finance Director provide a monthly update on current raw TOT and TUT numbers for the previous month at the first Council meeting of each month.
Mt. Shasta City Council Regular Meeting July 10, 2023 76