“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute
2. Roll call
3. Special Presentations:
a. Proclamation for Early Literacy
b. Pat Titus, Fire Prevention Collaboration
4. Public Comment:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an agenda item noted on the regular agenda, please address the Council when that item is open for public comment.
Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. If you have documents to present to members of Council, please provide a minimum of seven (7) copies to the Deputy City Clerk. Email Comments may be submitted to the City Clerk’s Office ([email protected]). Items received no later than 12:00 pm on the day of the meeting will be provided to the City Council prior to the meeting. These items will NOT be read into the record.
5. Council and Staff Comments
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Mt. Shasta City Council Regular Meeting Agenda
Monday, November 13, 2023, 5:30 p.m.
This meeting will be presented in a hybrid format and can be attended in two ways:
In-Person at the Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd. Mt. Shasta, CA OR
Online at the following link:
MountShasta.22Ave.tv
For the safety of our staff, the council, and public, we are no longer allowing members of the audience to carry large bags, backpacks, or other items outside of small personal items such as purses or satchels. Only service animals are allowed inside council chambers; nonservice pets are not allowed under any circumstances. Violators will be asked to remove the bag and/or animal, and refusal to do so will be cause for removal from the meeting.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 1 Mt. Shasta Regular City Council Meeting Agenda
Monday, November 13, 2023
CITY COUNCIL BUSINESS
All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: October 9, 2023 Regular Meeting b. Approval of Disbursements: Accounts Payable 10/10, 10/11, 10/20, 11/2, and 11/6/2023: Total Gross Payroll and Taxes: For Periods Ending 10/1, 10/15, and 1/29/2023
c. Monthly Investment and Financial Report for the Period Ending October 31, 2023 d. Police Department Monthly Report October 2023
Boulevard
Background: The City Council has asked staff to explore the idea of extending the section of Mt.
Shasta Boulevard where snow gets plowed to the center of the street and then later removed. The initially proposed concept is to extend snow removal to Roelofs Court. Staff will present their report for discussion about various scenarios for snow removal operations in the City.
Report By: Ken Kellogg, Public Works Director
Recommended Council Action: Direct staff to contact the property and business owners on the approximate 900 Linear Foot portion of South Mt. Shasta Blvd. and discuss the proposal of a yearly charge for additional snow removal services once we have an adequate assessment of cost per household/business.
AND RECREATION AREAS
Background: At the October 9th, 2023 City Council meeting, Council approved a Memorandum of Understanding (MOU) between the City and Mt. Shasta Parks and Recreation District. This MOU enables the City Police Department to enforce City Municipal Codes on District Property, however, City code must be brought into alignment with the Parks District code. The proposed Municipal Code amendments will bring section 7.20 into alignment with the District code allowing for enforcement on Parks property.
Report By: Robert Gibson, Chief of Police
Recommended Council Action: Staff respectfully requests the City Council approve the first reading of CCO-23-XX, Amendments to the Mount Shasta Municipal Code Chapter 7.20 PARKS AND RECREATION AREAS, by title only, and move it to a second reading and adoption.
10. Approval of Resolution CCR-23-XX, Approving the Application for the CALFIRE California Climate Investments Wildfire Prevention Grant
Background: The City has been awarded a grant totaling $681,393 to fund fuel removal projects on City property. As a condition of approval, CALFIRE requires a resolution approving the grant application.
Report By: Cory Burns, Fire Chief
Recommended Council Action: Staff respectfully requests Council approve CCR-23-XX, a resolution of the City Council approving the application for the California Climate Investments Wildfire Prevention Grant Program
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 2 6-47
48-63
64-69
Page
70-104
Mt. Shasta Regular City Council Meeting Agenda
Monday, November 13, 2023
11. Adoption of the Raftelli’s Final Drainage Impact Fee Report Background: The City of Mt Shasta currently charges property owners a flat fee of $1.00 per/mo. to help pay for the replacement of failing drainage infrastructure. To determine a fair rate for property owners to pay that will allow the City to start funding the replacement of failing infrastructure, the City contracted with a company titled Raftellis. Raftellis is considered a nationwide expert in performing such studies in a manner that employs very specific methodology that assesses the percentage of impervious surface per eligible parcel within the City’s boundaries. The methodology to determine the rate is outlined in the agenda packet. The rate per Equivalent Residential Unit (ERU) will be used as the target rate for a Drainage Assessment to be considered in an 218 process/upcoming election.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Staff recommends the review and acceptance of the Raftelli’s Final Drainage Impact Fee Report.
12. Discussion and Possible Action: Proposed Additional Chamber of Commerce Funding Background: The City Council will hear a report and discuss the possibility of additional funding to be provided to the Chamber of Commerce.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Staff recommends the provision of an additional $15,000 per/year to support Chamber of Commerce activities.
CITY COUNCIL/STAFF REPORTING PERIOD
13. Reports Re: Outside Meetings: None
14. Future Agenda Items and Meetings (Appearing on the agenda within 60-90 days):
a. Selection of Mayor and Mayor Pro Tem – 11/27/2023
b. Memorandum of Understanding Between the City and the Friends of the Library for Library Operations – TBD
c. Discussion and Possible Action: Healthcare Benefits for City Council Members d. Discussion and Possible Action: Setting Term Limits for Council Members - TBD e. Discussion and Possible Action: Increasing Council Compensation - TBD f. Amendment to the Municipal Code: Camping Ordinance - TBD g. Discussion and Possible Action: McCloud Avenue Parking Prohibition – TBD h. Discussion and Possible Action regarding the Active Transportation Committee – TBD i. Approval of Funds to Complete a Survey of Washington Avenue – TBD j. Amendment of Parklet Ordinance - TBD
Future Agenda Items Over 90 Days:
k. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 3 Page
105-126
Page
127-136
Mt. Shasta Regular City Council Meeting Agenda
Monday, November 13, 2023
15. Adjourn
I, Kathryn Joyce, declare under penalty of perjury that this agenda has been posted at least 72 hours in advance at the Mt.
Shasta City Hall, 305 N. Mt. Shasta Blvd, Mt. Shasta, CA, in the glass case and on the City website at www.mtshastaca.gov.
Agendas and packets shall be made available at least 72 hours in advance of regular meetings and 24 hours in advance of special meetings on the City’s web site. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting shall be made available on the City’s web site www.mtshastaca.gov.
Availability of Public Records: All public records related to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at City Hall located at 305 North Mt. Shasta Blvd.
The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services. In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, please contact the Office of the City Clerk at 530-326-7516 or [email protected] as soon as possible. Providing at least 72 hours’ notice will help ensure that reasonable arrangements can be made.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 4 Siskiyou County
PROCLAMATION for EARLY LITERACY
Sponsored By First 5 Siskiyou Children and Families Commission WHEREAS, the ultimate goal of the First 5 Siskiyou Children and Families Commission is that all of Siskiyou’s children from prenatal through 5 years of age will be healthy, ready to learn, and supported in safe, nurturing families and communities; and WHEREAS, children in Siskiyou County from prenatal through 5 years of age have a successful start in life through daily reading with supportive and nurturing families, caregivers, educators and community leaders; and WHEREAS, early literacy is the foundation for academic, social emotional, and economic success; and THEREFORE, the City of Mt. Shasta hereby enthusiastically endorses daily reading, singing and playing with children as a critical foundation for healthy development and life long success.
Signed ________________________ Date:__________________ Tessa McClure, Mayor, City of Mt. Shasta
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 5 Mt. Shasta City Council Regular Meeting DRAFT Minutes
Monday, October 9, 2023; 5:30 p.m.
City Park Upper Lodge 1315 Nixon Road, Mt. Shasta
Meeting allowed for virtual attendance via ZOOM
“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipal services and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
STANDING AGENDA ITEMS
1. Call to Order and Flag Salute: At the hour of 5:30 p.m. Mayor Clure called the meeting to order and led the audience in the flag salute.
2. Roll Call:
Council Members Present: Redmond, Stackfleth, Collings, Stearns, Clure Council Members Absent: None
3. Special Presentations: Recognition of Mt. Shasta Police Department Todd Juhasz, City Manager – Recognition of Mt. Shasta Police Department for potentially averting a school shooting.
Tessa Clure, Mayor – Comments expressing gratitude for impressive response. Read resolution aloud.
Robert Gibson, Chief of Police – Presented Certificates of Recognition to Dispatcher Jennifer Lensing, Officer Russell Gregory, and Sergeant Devon Priddy.
COUNCIL ACTION: Approve CCR-23-28, Recognizing Mt. Shasta Police Department Personnel for Outstanding Performance.
MOTION TO APPROVE: Stackfleth
SECOND: Stearns
AYES: Redmond, Stackfleth, Collings, Stearns, Clure
NOES: None
ABSENT: None
ABSTAIN: None
4. Public Comment:
John Dell’Amico – Comments about time living in the City and previous time spent on the Planning Commission.
Comments expressing concern about lack of secondary egress from the park when trains go by.
Monty Messenger – Comments expressing concern about lack of permanent fire department staff, volunteers, and equipment operators. Concern about the upcoming winter season and needed personnel.
Clarifying questions from Council.
David Ream – Public comment.
Johanna Altorfer – Comments regarding emergency egress, emergency siren.
5. Council and Staff Comments:
Todd Juhasz, City Manager – Introduction of Jeff Mitchem, Planning Director.
Jeff Mitchem, Planning Director – Introduction, comments regarding priorities and the vision of Council.
Todd Juhasz, City Manager – Update on Enhanced Infrastructure Financing District process, development of The Landing, comments regarding the formation of a Public Facilities District. Update on Dex 6 well acquisition.
Robert Gibson, Chief of Police – Comments regarding school presentations, new officer, and new dispatcher.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 6 City of Mt. Shasta Regular City Council Meeting Minutes Monday, October 9, 2023
Muriel Terrell, Finance Director – Review of monthly investment and financial report (Item 7c of the Consent Agenda). Overview of revenues through June 30, 2023.
Clarifying questions from Council.
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Todd Juhasz, City Manager – Review of Downtown Enhancement Advisory Committee activities.
Tessa Clure, Mayor – Review of Library Expansion Ad Hoc Committee activities.
CITY COUNCIL BUSINESS
7. Consent Agenda:
COUNCIL ACTION: Approved the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived.
a. Approval of Minutes: September 25, 2023 Regular Meeting b. Approval of Disbursements: Accounts Payable 9/18, 9/19, 9/22, and 10/4/2023: Total Gross Payroll and Taxes: For Period Ending 9/17/2023
c. Monthly Investment and Financial Report
d. Second Reading and Adoption of Ordinance CCO-23-10Amending chapters 18.08, 18.16, and
18.98 of the Land Development Code of the Mt. Shasta Municipal Code to comply with emergency shelter regulations in State law (Sections 65582 and 65583 of the California Government Code)
e. Approval of Memorandum of Understanding Between the City of Mt. Shasta and the Mt. Shasta Recreation and Parks District
f. Police Department Report: September 2023
MOTION TO APPROVE: Stackfleth
SECOND: Redmond
AYES: Redmond, Stackfleth, Collings, Stearns, Clure
NOES: None
ABSENT: None
ABSTAIN: None
8. Approve Resolution CCR-23-29 Authorizing the City Manager to Execute Agreements with the California Department of Transportation for the City of Mt. Shasta Complete Street Plan Todd Juhasz, City Manager – Review of item, Lake Street reconstruction successful grant application for planning design. Review of required Resolution.
Clarifying questions from Council.
No public comment.
COUNCIL ACTION: Adopt Resolution CCR-23-29 Authorizing the City Manager to Execute Agreements with the California Department of Transportation for the City of Mt. Shasta Complete Street Plan.
MOTION TO APPROVE: Stackfleth
SECOND: Redmond
AYES: Redmond, Stackfleth, Collings, Stearns, Clure
NOES: None
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 7 City of Mt. Shasta Regular City Council Meeting Minutes Monday, October 9, 2023
ABSENT: None
ABSTAIN: None
9. Discussion and Possible Action: Appoint Two Members of the Public to the Public Finance Authority Todd Juhasz, City Manager – Review of item, need to appoint two members of the public to serve on the Public Finance Authority board.
Council discussion and recommendations.
No public comment.
COUNCIL ACTION: Appoint Dorian Aiello and Geoff Harkness to the Public Finance Authority Board.
MOTION TO APPROVE: Stearns
SECOND: Redmond
AYES: Redmond, Stackfleth, Collings, Stearns, Clure
NOES: None
ABSENT: None
ABSTAIN: None
10. Discussion and Possible Action: Shifting from a 1-year to a 2-year budget process Muriel Terrell, Finance Director – Comments seeking direction from Council.
Clarifying questions from Council
No public comment.
COUNCIL ACTION: Move from a one-year budget process to a two-year budget process.
MOTION TO APPROVE: Stearns
SECOND: Redmond
AYES: Redmond, Stackfleth, Collings, Stearns, Clure
NOES: None
ABSENT: None
ABSTAIN: None
11. Reports on Outside Meetings: Mayor Pro Tem Stackfleth gave an update on the Collier Interpretive and Information Center board meeting.
12. Future Agenda Items (Appearing on the agenda within 60-90 days):
COUNCIL ACTION: Reviewed items a through g. Items added: Discussion regarding offering health insurance to Councilmembers, setting term limits, and adjusting City Council compensation. a. Discussion and Possible Action: Staff Recommendations for Improved Snow Plowing Operations – 10/23/2023
b. Amendment to the Municipal Code: Camping Ordinance – 10/23/2023 c. Discussion and Possible Action: McCloud Avenue Parking Prohibition – TBD d. Discussion and Possible Action regarding the Active Transportation Committee – TBD e. Approval of Funds to Complete a Survey of Washington Avenue – TBD f. Amendment of Parklet Ordinance - TBD
Future Agenda Items Over 90 Days:
g. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
13. Adjourn: There being no further business, the meeting was adjourned at 6:45 p.m.
Respectfully Submitted By: Kathryn M. Joyce, Administrative Assistant/Deputy City Clerk Mt. Shasta City Council Regular Meeting Monday November 13, 2023 8 City Council Agenda Item #7b
Staff Report
Meeting Date: November 13, 2023
To: Mayor and City Council
From: Muriel Howarth Terrell, Finance Director
Subject: Approval of Warrants and Payroll
Recommendation:
Staff requests the Mayor and City Council Approve warrants paid including payroll benefits and withholding, and payroll distribution, in the amount of $1,272,857.80.
Background & Summary:
Approval of Check Numbers 51275-51 $ 947,225.07
Total Payroll Distribution $ 251,725.67
Total EFTPS – CalPERS, Nationwide $ 73,907.06
Total Payroll EFTPS Taxes $ 116,116.53
$1,272,857.80
Financial Impact:
Expenditures are consistent with the Budget that the City Council has adopted.
Attachments:
1.) Check Registers – 10/10/23, 10/11/23, 10/20/23, 11/2/23, 11/6/23
2.) ACH Payroll Distribution – 10/5/23, 10/19/23, 11/1/23
3.) EFTPS Reports – 10/5/23, 10/19/23, 11/1/23
Regular
x Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 9 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 10 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 11 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 12 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 13 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 14 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 15 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 16 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 17 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 18 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 19 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 20 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 21 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 22 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 23 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 24 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 25 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 26 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 27 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 28 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 29 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 30 City Council Agenda Item # 7c
Staff Report
Meeting Date: November 13, 2023
To: Mayor and City Council
From: Muriel Howarth Terrell, Director of Finance
Subject: Revenue Status Update, Monthly Investment and Financial Report for the Period Ending October 31, 2023
Recommendation:
Staff respectfully requests the City Council review the provided information regarding the City’s revenue and investments.
Background & Summary:
Revenues:
Revenue for this report has been updated to recognize the collections for July 2023 through October 2023.
Property Tax Revenue:
The City has not received property tax for the current fiscal year. The first payment will occur sometime in December.
Sales Tax Revenue:
The City has received $306,736 through October 31 2023 in sales tax for fiscal year 2023-2024 for July and August, 2023. This is 20.91% higher than last year’s results.
Transient Occupancy Tax:
The city has received $472,426 in TOT for the first quarter of fiscal year 2022-2023. The prior year amount was $433,719 for the first quarter. This represents an increase of approximately 9%.
Regular
X Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 31 2 As of October 31, 2023, the combined funds the City of Mt. Shasta had invested in the Local Agency Investment Fund (L.A.I.F.) totaled $251,640.47. The October 2023 LAIF statement is attached, along with the performance data for the month of September. Most surplus funds over which the City has control are currently invested in ProEquities. The balance of the City’s cash funds are held in the pooled checking account with Tri Counties Bank and LAIF.
Current investment rates are:
L.A.I.F. September 30, 2023 3.534%
Treasury Note – 3 month September 29, 2023 5.45%
Treasury Note – 2 Yr. September 29, 2023 5.05%
Treasury Note – 5 Yr. September 29, 2023 4.61%
Treasury Note – 10 Yr. September 29, 2023 4.57%
Treasury Note – 30 Yr. September 29, 2023 4.70%
Bloomberg as reported by Chandler Asset Management
The LAIF average increased slightly from last month, all notes experienced increases except the 3 month note which remained constant. We continue to anticipate the LAIF rate slowly increasing staying just above 3%. Short term CD rates are now better than the LAIF rate and longer-term notes may offer better yields it does not give us the liquidity we need. The LAIF rate remains the best available rate that meets the City’s requirement for liquidity and safety.
Financial Impact:
The investments are in compliance with the City’s investment policy and provides for meeting the City’s cash flow needs for the next month and 6 month periods.
Compliance with 2014-17 City Council Strategic Plan:
The City Council’s leadership efforts to ensure adherence to the best possible financial practices and overall transparency falls under Strategic Focus IV – Grow Mt. Shasta Pride and Quality and the Municipal Responsibilities of Progressive Leadership and Financial Health and Economic Opportunity.
Attachments:
• LAIF Monthly Statement
• LAIF Performance Report
• LAIF Monthly Balances
• October 2023 Chandler Asset Management
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 32 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 33 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 34 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 35 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 36 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 37 Department Statistics
Calls for Service October 2022 October 2023 Change
848 851 +0.35%
Cases Taken October 2022 October 2023 Change
98 48 -51.02%
Arrests Made October 2022 October 2023 Change
28 20 -28.57%
1006
848
647 571 667 707
548
678 688 779 752 730 740
851
0 200
400
600
800
1000
1200
Calls for Service
Calls for Service
98 36 36 53 51 37 43 43 51 51 48 45 48
0 50
100
150
Cases Taken
Cases Taken
28 15 16 15
24 10
19 13
44 23 22 20
0 10
20 30
40 50
Arrests Made
Arrests Made
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 38 Warrant Arrests October2022 October2023 Change
4 8 +100%
Top 5 Calls
October 2022 October 2023
Medical 39 Public Assist 28
Public Assist 37 Medical 27
Out w/a Person 34 Trespassing 19
Out w/a Vehicle 27 Check Business 17
Alarm 17 415- Disturbing the Peace 16
4 4
2 4 4
2 6
3 4
0 6
1 8
0 2
4 6
8 10
Warrant Arrests
Warrant Arrests
0 5 10 15 20 25 30 35
10/1/2022
11/1/2022
12/1/2022
1/1/2023
2/1/2023
3/1/2023
4/1/2023
5/1/2023
6/1/2023
7/1/2023
8/1/2023
9/1/2023
10/1/2023
Yearly Top 5 Calls October2022-2023
Column1 Animal Complaint Disturbing the Peace
Suspicious Circumstances Suspicious Vehicle Suspicious Person Mt. Shasta City Council Regular Meeting Monday November 13, 2023 39 Crime Statistics
Crimes
October
2022
October
2023 Change October 2022- October2023 Yearly Total
Assault – Physical 5 2 -60% 46
Assault – Verbal 0 1 +100% 2
Disturbing the Peace 16 16 0% 180
Domestic Disturbance 4 0 -100% 15
Domestic Violence 1 0 -100% 13
Fraud 1 4 +300% 15
Public Intoxication 2 2 0% 40
Stolen Vehicle 0 0 0% 12
TC Hit & Run 1 1 0% 19
Theft from Vehicle 0 2 +100% 2
Theft – Grand 1 0 -100% 7
Theft – Petty 5 1 -80% 49
Theft – Shoplifting 0 0 0% 0
Trespassing 15 19 +26.66% 209
Vandalism 3 5 +66.66% 52
5 0
2 5
2 4
2 1
6 5 6 6
2 0
5 10
Assault - Physical
Assault - Physical
0 0 0 0 0 0 0 0 0
1 0 0
1 0
0.5 1
1.5 Assault - Verbal
Assault - Verbal
16 9 7 7 13 12 12 11
32 14 19
12 16
0 20
40 Disturbing the Peace
Disturbing the Peace
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 40 4 2 2
1 0 0
1 0
2 0
2 1 0 0
2 4
6 Domestic Disturbance
Domestic Disturbance Column1
1 0
1 1
2 0
1 0
2 5
0 0 0 0
2 4
6 Domestic Violence
Domestic Violence
1 0
2 2
0 1
0 0
1 1
2 1
4 0
2 4
6 Fraud
Fraud
2 3 3 2
6 3 2 1 2
8 2
4 2
0 5
10 Public Intoxication
Public Intoxication
0 2
1 2
0 0
2 0
3 0 0
2 0 0
2 4
Stolen Vehicles
Stolen Vehicles
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 41 1 1
4 3
2 1
0 3
1 2
0 0
1 0
2 4
6 Traffic Collisions - Hit & Run
Traffic Collisions - Hit & Run
0 0 0 0 0 0 0 0 0 0 0 0
2 0
1 2
3 Theft from Vehicle
Theft from Vehicle
1 1
0 1
0 1 1 1
0 1
0 0 0 0
0.5 1
1.5 Theft - Grand
Theft - Grand
5 3
1 2 31 1
6 7 8
5 6
1 0
5 10
Theft - Petty
Theft - Petty
0 0 0 0 0 0 0 0 0 0 0 0 0 0
0.5 1
Theft - Shoplifting
Theft - Shoplifting
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 42 Traffic Summary
October 2022 October 2023 Change
Traffic Stops 173 97 -43.93%
Traffic Citations Issued 19 5 -73.68%
15 11 6 10 6 9 14
6 21
34 28 30
19 0
20 40
Trespassing
Trespassing
3 11
1 1 3 3 2 4 4 5 4 6 5
0 5
10 15
Vandalism
Vandalism
173
154
125
97 128
62 114
61 58 61
77 65
97 19 18 12 8 15 4 12 7 9 4 6 13 0 5
50 100
150
200
Traffic Stops
11-95 Traffic Citations Issued
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 43 Traffic Collisions
October
2022
October
2023
Change October 2022-
October 2023 Yearly
Total
TC – DUI 0 0 0% 2
TC – Hit & Run 1 1 0% 21
TC – Info Exchange 1 8 +700% 79
TC - Injury 1 1 0% 13
Total 3 10 +233.33% 107
Traffic Accident Location Summary
10/10/2023 TC Information Exchange, 408 S Mt Shasta Blvd, Neg Injuries 10/10/2023 TC Information Exchange, Rays Shopping Center, Neg Injuries 10/12/2023 TC with Injury. I-5 SB/Abrams Lake, Outside Assist 10/12/2023 TC Informational Only, 1-5/89, No further details 10/18/2023 TC Information Exchange, 215 Ski Village Dr, Neg Injuries, Case Taken 10/21/2023 TC Information Exchange, 401 Berry St, Neg Injuries 10/22/2023 TC Information Exchange, E Lake St/N Mt Shasta Blvd, Neg Injuries 10/24/2023 TC Information Exchange. 316 N Mt Shasta Blvd, Neg Injuries 10/30/2023 TC Information Exchange, Chestnut St/E Lake St, Neg Injuries DUI Summary
October 2022 October 2023 Change
DUI Complaints NA NA NA
DUI Arrests 6 5 -16.66%
* DUI Complaints no longer tracked in new CAD system as of 11/01/2022. 0 1
0 0 0 0 0
1 0 0 0 0 0
1 1
4 5
2 1
0 3
1 2
0 0
1 1
8 3
2 9 9
2 4
5 7
6 7
8 1
3 1
0 0 0
1 0
2 1
2 1 1
0 1
2 3
4 5
6 7
8 9
10 Traffic Collisions
TC - DUI Hit & Run TC - Info Exchange TC - Injury
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 44 Patrol Information
Foot Patrol
October 2022 October 2023 Change October 2022-October 2023 Yearly Total
41 18 -56.09% 379
Frequent foot patrol areas include:
• City Park
• Shastice Park
• Downtown Mount Shasta
• Roseburg Property
• Behind commercial business
such as Ray’s Food Place, the
Cinema, and Rite Aid
• Dense brush areas in multiple
residential areas.
6 6
4 7
5 2 2
0 2
4 4 4
5 0
2 4
6 8
DUI Summary
DUI Complaints DUI Arrests
41 33
21 33 42
30 30
42 26 29
6 28
18 0
20 40
60 Foot Patrol
Foot Patrol
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 45 Municipal Summary
Municipal Calls for Service
October 2022 October 2023
October 2022-
October 2023 Yearly
Total
Muni Code – Other 3 10 73
Muni Code - Parking 4 7 103
Total 7 17 173
LiveScans October 2022 October 2023
10 10
Court Activity
3 4
1 3
8 4 4 5 7
11 11
2 10
4 6
3 0
4 4 2
10 19
7 10
27 7
0 5
10 15
20 25
30 Municipal Calls for Service
Muni Code - Other Muni Code - Parking
6 4 2 2 1 3 2 2 2 4 2 3
8 0
10 Court Activity
Court Activity
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 46 Social Media
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Mt. Shasta City Council Regular Meeting Monday November 13, 2023 47 City Council Agenda Item # 8
Staff Report
Meeting Date: November 13, 2023
To: Mayor and City Council
From: Public Works Director, Kellogg
Subject: Modification to Snow Removal Operations on South Mt. Shasta Blvd.
Background & Summary:
Currently, during snowfall events, Public Works plows snow to the center of the street on Mt.
Shasta Blvd. from Alma Street, South to Forest Street. It does the same on Chestnut from Ivy, South to Mt. Shasta Blvd. After being plowed to the center of the street, the snow is moved a second time. It is loaded into dump trucks and taken to the old mill site and deposited. The process of plowing to the center of the street is directed in the Municipal Code:
12.24.070 Downtown sidewalk snow removal.
MSMC 12.24.070 through 12.24.100 are established to protect and provide for the safety and general welfare of the public using the “downtown shopping” areas where snow is plowed from the street curb to the center of the street, and establish that sidewalk snow removal is a direct benefit to all businesses and properties within the mandatory removal district. (Ord. CCO-06-01, 2006; Ord. 406 § 8, 1982) This process of handling the snow twice adds significantly to the cost of clearing the snow from our streets. This last snow season the city spent $46,573 on contractors hauling snow to the old mill site. Another approximately $48,529 was expended through force account, preparing a site for the snow to be deposited and loading the contractor’s trucks as well as running one of our own. This totals to $95,102. For reference, the total winter’s snow plowing operations for the city was $300,804. Please remember, this removal cost is for where we are currently plowing only.
Council has asked staff to explore the idea of extending the length of the section of Mt. Shasta Blvd. where snow gets plowed to the center and then removed. The initially proposed concept is to extend snow removal to Roelofs Court.
Police Chief Robert Gibson, Public Works Supervisor David Torres and Public Works Director Ken Kellogg conducted a site assessment of the proposed section of South Mt. Shasta Blvd. The northern portion of the proposed section, from Sisson down to the Alpine Lodge area has a street width of 44 to 47 feet. This is too narrow to allow for adequate travel lanes, parking lanes and center snow storage. Sidewalks in this stretch of the Boulevard are also too narrow to use a skid steer for snow removal. The portion of South Mt. Shasta Blvd. south of Old McCloud is 54 feet in width which is like the 57-foot width downtown. This will provide adequate spacing for X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 48 2 parking and travel lanes as well as snow storage. It was also noted that the portion of road south of Old McCloud has wider sidewalks allowing for the use of a skid steer for sidewalk snow removal. In observing the traffic and evaluating the site distances for safe turning at the Old McCloud intersection, it was determined that the center berm of snow should not extend north beyond Seven Suns. From there it would extend south to the southern end of the Native Grounds property; approximately 900 feet. A gap will be provided at the Holly Street intersection.
Snow that has been plowed to the center of the road reduces sight distances for drivers and pedestrians, prevents left hand turns except at intersections and promotes icy pavement with repeated freeze-thaw cycles. It needs to be removed as soon as practicable. Adding the proposed section of South Mt. Shasta Blvd to the city crew’s workload would increase that removal time by days. The solution to this is to use contractors for the additional portion of South Mt. Shasta Blvd having center plowed snow. This will also simplify the tracking of the additional expenses.
Using last winter as an example, a preliminary estimate using contractors to clear snow from the center of the road and plow the sidewalks for the full winter season would be $36,000 for the to be plowed section of S Mt Shasta Boulevard and adjacent sidewalks. The city is reimbursed by the state for 50% of it’s snow removal costs. So, the additional cost burden would be $18,000. For the new section of proposed plowing there is 1800 LF of frontage given both sides of the street. The cost per LF of property fronting the street would be $10/LF/Year.
As an example, if your property had a frontage of 100’ on S. Mt. Shasta Blvd., the additional yearly snow removal cost (due to plowing to the center of the road and subsequent removal, as well as clearing snow from the sidewalks) would be $1000. This cost projection is preliminary and would need to be examined on a regular basis and adjusted as necessary.
As a comparison, the city of Truckee removes snow in a similar fashion, plowing to the center and removing it with loaders filling dump trucks. They will sometimes use loader mounted snow blowers to fill the trucks or in cases where they plow to the sides, use snow blowers to fill trucks or blow it into snow storage easements that are 20’ to 50’ in width. Truckee also utilizes several methods to pay for snow removal including “Pay to Park” and an assessment for the downtown district to cover sidewalk clearing performed by facilities crew and walk behind snow blowers.
Caveat: the City is still waiting for a call back from the City of Truckee for the assessment costs for snow removal. We are also waiting on an estimate of an appropriate snow blower from removal of snow from the streets. Please note that Truckee has a downtown snow removal assessment fee, a sidewalk snow removal assessment fee, and a general snow removal assessment fee for the entire City. The Public Works’ Director is waiting on specific numbers per property for each assessment.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 49 3 Recommendation:
Contact the property and business owners on the approximate 900 LF portion of South Mt.
Shasta Blvd. and discuss the proposal of a yearly charge for additional snow removal services once we have an adequate assessment of cost per household/business.
Attachment:
Tax Map with delineation
Truckee Winter Maintenance
Snow Management Policy Mammoth
Pay to Park
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 50 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 51 Town of Truckee Public Works Department
(530) 582-7707
Winter road crews work to accommodate the snow removal needs of our entire community. Snowplow operators clear snow from public roadways with the goal being to make all public roads in Truckee passable.
We prioritize by supporting emergency response needs first, followed by clearing main arterial and school bus routes, all residential streets, and high elevation areas subject to high winds.
The Department of Public Works monitors the weather and street conditions daily. When determining how to respond to weather events, Public Works supervision will make a professional judgment based on road conditions and various weather factors. Plow operations generally begin when snow accumulation is 4 inches or greater. Less than 4 inches of accumulation may or may not be plowed based on conditions.
Staffing: The Public Works Department is led by the Public Works Director and Street Maintenance Manager who oversees three Street Maintenance Supervisors, three Senior Street Maintenance Workers, eleven full-time equipment operators, and eighteen winter seasonal equipment operators. We have three designated work groups: Day Plow Operations, Night Plow Operations, and Sand Truck Operations. Shifts are staggered to accommodate a 7 day a week, 24 hour per day coverage schedule. All department personnel are available for snow and ice control operations as conditions warrant. The Town may utilize contract services to assist with the snow removal operations as necessary.
Service Methods: Snow removal operations are dispatched from the Town Public Service Center located at 10969 Stevens Lane, and the Tahoe Donner Shop located at 14528 Northwoods Blvd. During a winter storm event, day plow routes begin at 6:00 AM and night plow routes begin at 6:00 PM. Day sand route routes begin Winter Road Maintenance | Town of Truckee https://www.townoftruckee.com/government/engineering-and-public-wo... 1 of 3 11/8/2023, 10:42 AM
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 52 at 4:00 AM and night sand routes begin at 4:00 PM. Snow removal crews will work an 8 to 12-hour shift as needed. Public Works has four service categories; Main Arterial and School Bus Routes, Residential Streets, Parking, Trails and Sidewalks. Each category has different needs and snow removal methods. More information about each category is provided below.
Sand Routes - Main Arterials and Bus Routes: Sand routes are serviced by a combination of sand trucks, graders and a brine truck. Sand and brine are only applied to main arterials and bus routes. The use of sand is limited to hills, curbs, intersections and traditionally icy areas. The application of sand is done sparingly as to not adversely affect Town infrastructure, water quality, and the environment. Graders are used on an asneeded basis for snowpack removal on main arterials and bus routes as these routes are the most heavily traveled and accumulate more pack than residential streets. Brine trucks operate exclusively on sand routes in traditionally icy and high traffic volume areas. Brine is primarily applied on designated roadways prior to forecast snow events. During snow events, sand routes are plowed continually. Please see the Winter Maps page for a map of designated sand routes.
Residential Streets: Loaders are used to plow residential streets to remove as much snow and ice as possible from the roadway and to create the greatest road width possible based on conditions. Streets are primarily plowed with a three-pass method; one pass down the center and two in each travel direction. On a wide road, a four-pass method may be used. As roads narrow, crews may shift to a two-pass strategy. Intersections and culde-sacs are cleared by loaders with snow being piled in designated snow pile locations. It is the goal of the Public Works Department to plow each residential street two times over a 24 hour period during sustained snow events. Depending on storm conditions and unforeseen circumstances, plow times on residential streets may vary. Please see the Winter Maps page for a map of designated plow routes.
Town Maintained Parking Areas: Town maintained parking areas downtown are plowed once per 24 hour period and are generally done so overnight. Snow cleared from parking areas is piled in designated locations throughout the downtown corridor. Snow piles are removed by Public Works crews and disposed of in offsite locations. The Town maintained parking area also includes several residential streets adjacent to downtown parking areas. These streets include Church Street, E Street, D Street, and School Street.
Post-Storm Cleanup: After each significant snow event, post-storm cleanup is required and may last for several days. Post-storm cleanup operations are as follows:
1. Continued application of deicing materials and/or sweeping up of deicing materials as needed.
2. Removal of snow from bridges and guardrails.
3. Off haul of downtown and other designated snow pile locations.
4. Removal of snow packed down on streets using graders and loaders.
5. Blowing of main arterials, bus routes and residential streets as needed.
6. Clearing of snow from signs and intersections.
Town Maintained Trails and Sidewalks: The responsibility for snow removal from sidewalks falls under three categories:
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Mt. Shasta City Council Regular Meeting Monday November 13, 2023 53
1. Town maintained due to no adjacent property owners;
2. Town maintained, but funded by adjacent property owner approved special district funding; and
3. Owner maintained with responsibility for snow removal placed on property owner adjacent to the sidewalk per the California Streets and Highways Code.
Town maintained trails and sidewalks are cleaned once per day after an accumulation of snow. Trails and sidewalks are primarily cleared with a blower, but may occasionally be plowed by small equipment. Blowers used on trails and sidewalks are similar to equipment used by private driveway contractors. Routes are serviced by the Facilities Maintenance Division of the Department of Public Works. Deicing/traction material will be applied as needed on curves, hills and shaded areas.
The Town’s trail system is a combination of privately and publicly maintained trails.
1. Truckee River Legacy Trail from the Truckee River Regional Park to Glenshire.
2. Brockway Rd. Trail from the Truckee River Regional Park to Martis Valley Road.
3. The Frischman Hollow Trail connections from the Alder Creek Middle School to the TDRPD Recreation Center.
4. 89 South Round-Abouts Roadside Trails.
5. 89 North Round-Abouts Roadside Trails.
6. Pioneer Trail Round-Abouts Roadside Trails.
7. McIver Round-About Sidewalks.
8. Martis Valley Road Round-Abouts Sidewalks.
9. Commercial Row Sidewalks between McIver Crossing and Spring Street.
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Mt. Shasta City Council Regular Meeting Monday November 13, 2023 54 Effective Date: 1/18/06
TOWN OF MAMMOTH LAKES
PUBLIC WORKS DEPARTMENT
SNOW MANAGEMENT POLICY
Goal
The goal of the Town of Mammoth Lakes snow management effort is to provide for the safest possible movement of traffic throughout the community during winter months and particularly during storm periods.
The Snow Management Policy is intended to provide Town staff with guidance and to insure that:
Public safety is always the primary concern;
All areas are treated equitably;
Priorities are understood by all; and,
Proper responsibility and authority is established.
There are approximately 104 lane miles of roads which receive snow removal. During normal storms [up to one(1) foot six (6) inches of snow fall] it takes Town crews approximately 12 hours to plow every street in Town and approximately 20 hours to blow every street. After storms, clean-up is necessary which takes between 12 and 24 hours to accomplish.
Snow management in the Town of Mammoth Lakes is a function of manpower and equipment. We have Ten (10) full time operators and four (4) temporary operators during the winter. We also have five (5) fulltime mechanics that are used as snow removal operators during storm periods. The snow removal equipment includes five (5) loaders with blades, two (2) trucks with plows and cinder spreaders, one (1) grader and three (3) snowblowers. The manpower and equipment are divided into two 12-hour shifts during storm periods. The night shift starts at midnight and goes continuously until noon. The day shift begins at noon and continues until midnight.
The Town currently contracts out snow removal for all assessment and benefit assessment districts, including the Bluffs and Juniper Ridge, For the Bluffs and Juniper Ridge, snow removal consists of plowing and blowing streets. For North Village and Old Mammoth Road, snow removal consists of plowing streets, blowing streets and sidewalks and hauling snow with trucks. Sidewalks shall be blown once per day or when the snow accumulates in excess of 6 inches or more either at the conclusion of or during a storm event. Sidewalk ice conditons shall either be removed by chipping or by other means appropriate to the Division Maintenance Manager, including ice melt and/or cinders. This includes Town sidewalks and trails that are currently being cleared and those sidewalks to be cleared in the future.
Snow berms on Old Mammoth Road and in North Village shall be removed within four (4) days following the conclusion of a storm event, then removal of the berm shall occur more frequently as time permits during the storm cycle.
Priorities
In an effort to achieve the Town's goal of safe snow removal operations, priorities are set, as conditions change, to establish an efficient and safe order of snow management.
Priority Order:
1. Support for emergency agency responses.
2. Main arterials and bus routes.
3. Secondary residential streets.
4. Cul-de-sacs.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 55 Effective Date: 1/18/06
5. Scenic loop.
6. Park and ride lot.
7. Sidewalks and trails.
8. Bus shelters.
9. Traffic signals and pedestrian beacons.
Level 1 Operations:
During normal, manageable storms, all roads are considered top priority with preference given to main arterials and bus routes. When a crew goes into an area, all streets will be plowed before leaving that area. Bus routes will be plowed prior to 7:00 a.m. and maintained in a safe condition during the day.
Blowers are generally 2-1/2 to 3 hours behind plows and will blow all streets to the snow stake line before leaving an area. The Public Works Maintenance Manager may close roads and determine detours whenever it is deemed necessary for public safety.
Level II Operations:
When snowfall exceeds the ability of Town crews to successfully perform normal operations throughout the Town, the Public Works Maintenance Manager may, with the concurrence of the Public Works Director and Town Manager, implement Level II operations.
During Level II Operations, the 4th through 9th level priorities may be suspended until such time as normal operations are again possible. Personnel from other Town departments may be assigned to storm related duties. The Public Works Maintenance Manager may close roads and determine detours whenever it is deemed necessary for public safety. Additionally, the standards for the 3rd priority, secondary residential streets, may be lowered to allow for one lane of traffic only, with turnouts for passing about every 100 yards. This reduction in standards may also apply during normal operations when there is inadequate snow storage area within the Town rights-of-way to blow snow without the possibility of damaging private property.
Level III Operations:
When snowfall exceeds the ability of Town crews to successfully perform Level II operations throughout the Town, the Public Works Maintenance Manager, with the concurrence of the Public Works Director and Town Manager, may implement Level III, or emergency operations. During Level Ill operations, priority levels 3 through 9 are suspended. Emergency snow removal contracts may be implemented. The Town Manager, if a state of emergency is declared, may conscript whatever manpower and/or equipment needed for the purpose of providing adequate public safety. This can include use of all contracted private operators removing snow in the assessment district areas.
Whenever it is deemed necessary for public safety, The Public Works Maintenance Manager may close roads and determine detours.
Specific Procedures
A. Lake Mary Road, from the Juniper Ridge development to Twin Lakes Bridge, is under USFS jurisdiction and snow removal operations will be guided in compliance with the agreement between the Town and the USFS. It is our intent to keep the roadway open whenever it can be safely achieved.
B. The Mammoth Scenic Loop Road will be included in snow removal operations during daylight hours only. As conditions on Town roads deteriorate, Town representatives will determine when the Scenic Loop Road is to be removed from snow removal operations and closed until such time as all other Town roads have been cleared.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 56 Effective Date: 1/18/06
C. Roads in the Sierra Valley Sites will be included in normal plowing operations. However, due to heavy residential congestion blowing operations will take place during daylight hours only. Due to this restriction, this area shall receive first priority when daylight is sufficient for operations under Level I and II Operations.
D. Snow management on the State Route 203 frontage roads will be performed between the hours of 2:00 a.m. and 6:00 a m. due to parking regulations.
E. Cinders shall be used on Town roads to assist in traction of vehicles, especially following snow removal as needed.
F. All contractors employed by the Town to remove snow for assessment districts shall comply with the goals and objectives contained in this policy.
Municipal Code Sections:
A. Section l0.l2.100 establishes parking regulations during winter months. Parking control will be handled by the MLPD.
B. Section 12.04.080 governs snow Management on Town rights-of-way.
C. Sections 12.16.040 through 12.16.080 regulate private snow removal operations.
Miscellaneous
A. The Public Works Maintenance Division has established snow management guidelines for all Town operators. If necessary, the Public Works Maintenance Manager is authorized to amend the guidelines to implement this policy and shall inform the Public Works Director, when convenient, but no later than l2 hours following the decision to implement this policy. Nothing in this policy is intended to interfere with the Manager’s duty to make decisions necessary to implement the goals and objectives of the Town of Mammoth Lakes.
B. The Town operates a snow storage pit under private contract. The Pit is located on the north side of State Route 203 between Meridian Blvd and the USFS Welcome Center. The Pit is open from 2:00 a.m. to 12:00 p.m. seven days a week. The Town has identified several other sites for use when conditions and circumstances warrant. Please contact the Public Works Maintenance Manager for other site locations.
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Mt. Shasta City Council Regular Meeting Monday November 13, 2023 63 City Council Agenda Item #9
Staff Report
Meeting Date: November 13, 2023
To: Mayor and City Council
From: Robert Gibson, Chief of Police
Subject: First Reading of CCO-23-XX, Amendment to Mount Shasta Municipal Code Chapter 7.20 PARKS AND RECREATION AREAS
Recommendation:
Staff respectfully requests the City Council approve the first reading of CCO-23-XX, Amendments to the Mount Shasta Municipal Code Chapter 7.20 PARKS AND RECREATION AREAS, by title only, and move it to a second reading and adoption.
Background & Summary:
At the October 9th 2023 City Council meeting, Council approved a Memorandum of Understanding (MOU) between the City and Mt. Shasta Parks and Recreation District. This MOU enables the City Police Department to enforce City Municipal Codes on District Property.
The proposed Municipal Code amendments will bring section 7.20 into alignment with the District code, and also includes additions such as the prohibition of nudity in the park.
Attachments:
Proposed Amendment to Chapter 7.20 PARKS AND RECREATION AREAS X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 64 1 CCO-23-XX
ORDINANCE CCO-23-XX
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
AMENDING CHAPTER 7.20 OF THE MT. SHASTA
MUNICIPAL CODE
BE IT ORDAINED that the City Council of the City of Mt. Shasta does amend the Mt. Shasta Municipal Code Sections 7.20.030, 7.20.070, 7.20.110, 7.20.120, 7.20.130, 7.20.140, to read as follows:
Chapter 7.20.030
HOURS OF OPERATION
All parks and recreational areas under the jurisdiction of the City or the Mt. Shasta recreation and parks district ownership or lease-contract for use, shall be open to the public every day of the year from sunrise to sunset and no person shall be in a park except for those hours without prior written approval from the Administrator. The opening and closing hours for recreational areas shall be made available for public information.
Chapter 7.20.070
ANIMALS
No person shall:
(A) Leave, drive, entice, conduct, ride or otherwise bring any horse, mule, ass, cattle, goat, sheep, swine, or other animals or fowl of any kind in any park or recreation area without written permission from the Administrator;
(B) Permit, allow or suffer any domestic dog to enter upon or remain in any park or recreational area, unless such dog is confined in a vehicle or fastened to and restrained by a chain or leash not more than eight feet long;
(C) Hunt, chase, shoot, trap, throw missiles at, molest, disturb, snare, catch, injure or destroy any animal, bird or fish in any park or recreational area unless under the direction of a police officer of the City of Mt. Shasta; and
(D) Allow dogs in park areas when the City or the district board of directors feels that it is high public usage, when properly notified and posted. (Ord. CCO-15-05, 2015; Ord. CCO-11-05 § 18, 2011; Ord. 396 Art. III § 2, 1982)
(E) Allow his or her dog or other pet or domestic animal to exhibit aggressive behavior, to bite or in any way molest or annoy park visitors. No person shall permit his or her dog or other pet or domestic animal to bark continuously or otherwise disturb the peace and tranquility of the park.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 65 2 CCO-23-XX
7.20.110
OVERNIGHT CAMPING
No person shall camp, lodge, sleep or tarry overnight in any park or recreation area without written permission from the Administrator. This section shall be applicable to camper-type trucks, camp-trailers and similar conveyances
7.20.120
POLLUTING WATER
No person in a park or recreational area shall:
(A) Throw, discharge, or otherwise place or cause to be placed in the waters of any fountain, pond, lake, stream, swimming pool or other body of water any dirt, filth, substance, matter or thing, liquid or solid, which will or may result in the pollution of said waters; (B) Swim, bathe or wade in water of any fountain, pond, lake, stream, or other body of water, except that wading and swimming shall be permitted in pools provided for these purposes. (Ord.
CCO-15-05, 2015; Ord. CCO-11-05 § 18, 2011; Ord. 396 Art. III § 3, 1982) (C) No person shall allow a pet, including a service animal to swim or wade in the waters of the park.
7.20.130
ALCOHOLIC BEVERAGES
(A) No alcoholic beverages of any sort may be sold within City parks or recreation areas without first obtaining the express written permission of the City or the Mt. Shasta recreation and parks district board of directors upon approval of the Mt. Shasta City Council and obtaining necessary permits from the State of California. Beverages must not be dispensed in glass containers, but in cans, or paper or plastic cups. No opening or possessing alcoholic beverages in an open container or consuming any alcoholic beverage in any area of the park, unless expressly designated by the park Administrator.
(B) No person shall remain or loiter about in any City park or recreation district area in a state of intoxication.
7.20.140
MISCELLANEOUS PROHIBITED ACTS
No person in a park or recreational area shall:
(A) Take into, have brought or have in his possession, exhibit or set off or otherwise cause to explode or discharge or burn any firecrackers, torpedoes, rockets, or other fireworks or explosives or inflammable materials, or discharge them or throw them into any such area from land or highway adjacent thereto. This prohibition includes any substance, compound, mixture or article that in conjunction with any other substance or compound would be dangerous from any of the foregoing standpoints;
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 66 3 CCO-23-XX
(B) Fire or carry any pellet gun, BB gun, handgun, rifle, cannon or other firearm, unless under the direction of a police officer of the City of Mt. Shasta or Siskiyou County Sheriff or an approved district representative, and shall act in accordance with State law; (C) Practice, carry on, conduct, or solicit for any trade, occupation, or profession, without the written permission of the Administrator;
(D) Use restrooms and washrooms designated for the opposite sex; provided, that this shall not apply to children under seven years of age accompanied by their father, mother, guardian or custodian;
(E) Erect, construct, install, or post any structure, wire, pipe or sign of any kind whatsoever without prior written permission of the Administrator;
(F) No sound amplification system used for the amplification of music shall be permitted to be used in any park without the prior approval of the Administrator, who may deny approval if such use will unduly disturb users of, or neighbors to, the park. Permits will be issued only as a part of a permit being issued under this chapter. The permittee shall keep the sound level of such amplification system at a reasonable level to avoid disturbing other people using the park; (G) Claim exclusive use of, prevent the use by others of, nor reserve for use any park area without prior written permission of the Administrator;
(H) Violate the regulation that use of the individual fireplaces together with tables and benches follows generally the rule of “first come, first served,” with the exceptions that those units may be reserved by an authorized permit signed by the Administrator or his representative; (I) No person shall take part in or abet the playing of games involving batted, thrown or otherwise propelled objects of danger such as golf balls, baseballs, stones, arrows, javelins, or model airplanes, motorized or not, in any park or recreation area except in areas set apart for such forms of recreation. The use of golf clubs, bats or other similar objects, and playing of rough or competitively dangerous games such as football, soccer or baseball, is prohibited except in the fields or area provided therefor. (Ord. CCO-15-05, 2015; Ord. CCO-11-05 § 18, 2011; Ord. 396 Art. III § 1, 1982)
(J) No person shall be nude upon any city park or parks and recreation district property or any portion of private property that is visible from park property, including street, sidewalk, bike path, alley, parking lot, plaza, playground, pool, beach or adjacent waters or other places open to the public.
Exception- This section shall not apply to:
1. Children under the age of five (5) years
2. The exposure of a breast while breastfeeding a nursing child
3. Theatrical performances in a theater, concert hall or other similar establishment located on public property
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 67 4 CCO-23-XX
4. Nudity within a fully enclosed structure intended to allow brief nudity, such as a bathroom, locker room, dressing room or changing room
5. Any act that is expressly permitted by any law of the State of California.
BE IT FURTHER ORDAINED that the City Council of the City of Mt. Shasta does further amend the Mt. Shasta Municipal Code by adding the following sections:
7.20.145
DRUG FREE ZONE
(A) All City Parks and parks administered by the City or the Mount Shasta Parks and Recreation District, including adjacent public parking lots and sidewalks, are declared as Drug Free Zones pursuant to California Health and Safety Code section 11380.5, which sets for the enhanced penalties for specified offenses involving the possession or sale of controlled substances upon the grounds of the parks and playground.
(B) Smoking is prohibited, including cannabis related substances in all parks as set forth in Mount Shasta Municipal Code sections 6.20.
7.20.147
FIRES
(A) No person shall build, light, or maintain any open outdoor fire within the city park or park and recreation district area, except in those facilities or areas provided and so designated for that purpose. Exceptions to this requirement must be obtained in writing from the Mount Shasta Fire Department. Wood or other flammable materials are prohibited in bar-b-q pits or bar-b-q pedestals, briquettes only.
(B) All fires must have an adult in attendance. All bar-b-q pits or bar-b-q pedestals fires shall be fully extinguished before leaving unattended.
BE IT FURTHER ORDAINED that the City Council of the City of Mt. Shasta does further amend the Mt. Shasta Municipal Code by amending the following section:
7.20.180
VIOLATION-PENALTY
(A) Violation of this chapter shall constitute an infraction, and shall follow penalties set forth in Chapter 1.03 MSMC.
(B) Except as otherwise provided, enforcement of this chapter is at the sole discretion of the City. Nothing in this chapter shall create a right of action in any person against the City or its agents to compel public enforcement of this chapter against private parties. (C) Nothing herein shall prevent a person who violates this chapter from, in the alternative, being charged with and convicted of a misdemeanor or felony under any other applicable provision of the California Penal Code or other local, County, State, or Federal law or regulation.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 68 5 CCO-23-XX
The foregoing Ordinance was adopted at the regular meeting of the City Council of the City of Mt. Shasta held on this XXX, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED:
ATTEST: CITY OF MT. SHASTA
______________________________ ______________________________ Kathryn M. Joyce, Deputy City Clerk Tessa Clure, Mayor
FORM APPROVED:
_____________________________
John Sullivan Kenny, City Attorney
CERTIFICATION
I HEREBY CERTIFY that the foregoing Ordinance CCO-23-XX was introduced, by title only, at a regular meeting of the Mt. Shasta City Council on the 13th day of November 2023, and was adopted at a regular meeting of said Council on XX, 2023. ______________________________
Kathryn M. Joyce, Deputy City Clerk
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 69 City Council Agenda Item # 10
Staff Report
Meeting Date: November 13, 2023
To: Mayor and City Council
From: Cory Burns, Fire Chief
Subject: CALFIRE California Climate Investments Wildfire Prevention Grant Recommendation:
Staff respectfully requests Council approve CCR-23-XX, a resolution of the City Council approving the application for the California Climate Investments Wildfire Prevention Grant Program
Background & Summary:
In early 2023, the fire department partnered with the McConnell Foundation to write a grant for fuel removal projects on City property. This grant included the purchase of a track loader with a masticator attachment for ongoing maintenance of the property after the period of performance of the grant has expired. In October, the City was notified that the grant had been awarded for a total amount of $681,393. This amount includes the purchase of the track loader, fuel removal equipment such as chainsaws, PPE, and three part-time personnel dedicated to the fuel removal on 150 acres of City property. As a condition of acceptance, CALFIRE requires the approval of the attached resolution.
Attachments:
CCR-23-XX
Grant agreement and application with budget and City map of treatment areas X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 70 2 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 71 RESOLUTION CCR-23-XX
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
APPROVING THE APPLICATION
FOR THE CALIFORNIA CLIMATE INVESTMENTS
WILDFIRE PREVENTION GRANTS PROGRAM
WHEREAS, the Governor of the State of California in cooperation with the California State Legislature has enacted State of California Climate Investment, which provides funds to the State of California and its political subdivision for fire prevention programs; and WHEREAS, the State Department of Forestry and Fire Protection (CAL FIRE) has been designated the responsibility for the administration of the program within the State, setting up necessary procedures governing applications by local agencies, non-profit organizations, and others under the program; and
WHEREAS, the applicant will enter into an agreement with the State of California to carry out the City of Mt Shasta Wildfire Mitigation project.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Mt. Shasta:
1. Approved the filing of an application for “California Climate Investments Wildfire Prevention Grants Program”, and
2. Certifies that said application has or will have sufficient funds to operate and maintain the project, and
3. Certifies that funds under the jurisdiction of the City of Mt Shasta are available to begin the project.
4. Certifies that said application will expend grant funds prior to March 15, 2029.
5. Appoints the Fire Chief or designee, to conduct all negotiations, execute and submit all documents including but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project.
The foregoing resolution was approved and adopted by the City Council of the City of Mt.
Shasta, State of California this 13th day of November 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 72 DATED: November 13, 2023
CITY OF MT. SHASTA
________________________________
Tessa Clure, Mayor
ATTEST:
________________________________
Kathryn Joyce, Deputy City Clerk
I Kathryn Joyce, Deputy City Clerk of the City of Mt Shasta do certify that this is a correct and accurate copy of CCR-23-XX, approved by the City Council of the City of Mt. Shasta on November 13, 2023. Witness my hand or the seal of the City of Mt. Shasta on the XX day of November, 2023.
________________________________
Kathryn Joyce, Deputy City Clerk
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 73 STATE OF CALIFORNIA NATURAL RESOURCES AGENCY Gavin Newsom, Governor “The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
P.O. Box 944246
SACRAMENTO, CA 94244-2460
(916) 653-7772
Website: www.fire.ca.gov
October 26, 2023
Cory Burns
City of Mt Shasta
305 N. Mt Shasta Blvd
Mt Shasta, CA, 96067
5GG22131; City of Mt Shasta, “City of Mt. Shasta Wildfire Mitigation” This Agreement cannot be considered binding on either party until approved by appropriate authorized CAL FIRE designee. No services should be provided prior to approval, as the State is not obligated to make any payments on any Agreement prior to final approval. FAILURE TO RETURN ALL DOCUMENTS BY DATE BELOW MAY RESULT IN LOSS OF FUNDING.
Please contact Steve Wilson at (530) 598-2604 if you have questions concerning services to be performed.
1. Full grant agreement including terms and conditions, project grant application form, scope of work, budget, map, and other exhibits enclosed. Please sign, scan, and return the agreement to Aaron Sabin at [email protected] no later than November 20, 2023.
Alternatively, you may opt to print (single sided), sign in blue ink, and return the agreement with original signature to:
CAL FIRE
Attn: Grants Management Unit/WP Grants
P.O. Box 944246
Sacramento, CA 94244-2460
In order to expedite your agreement, a scanned/electronic signature copy of the agreement is preferred.
2. Enclosed for your record is one fully executed copy of the agreement referenced above. When billing for services performed under this agreement, your invoices must reference the agreement number above and be submitted to the contract manager.
Thank you,
Aaron Sabin
Grants Analyst
Grants Management Unit
CC: Steve Wilson
CNR Grants
Tiffany Kelly
Enclosures
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 74 State of California
Department of Forestry and Fire Protection (CAL FIRE)
Resource Management
GRANT AGREEMENT
APPLICANT: City of Mt Shasta
PROJECT TITLE: City of Mt. Shasta Wildfire Mitigation
GRANT AGREEMENT: 5GG22131
PROJECT PERFORMANCE PERIOD is from date of latter signature by CAL FIRE Deputy Director or Grantee through March 15, 2029.
Under the terms and conditions of this Grant Agreement, the applicant agrees to complete the project as described in the project description, and the State of California, acting through the Department of Forestry & Fire Protection, agrees to fund the project up the total state grant amount indicated.
PROJECT DESCRIPTION: The City of Mount Shasta Wildfire Mitigation project will reduce hazardous fuels on City owned property and City maintained right of ways (ROW) within the City of Mount Shasta. The project will treat approximately 150 acres on the primary ROW and City owned property under prioritization of Mt. Shasta Fire Department.
Total State Grant not to exceed $ 681,393.00 (or project costs, whichever is less). *The Special and General Provisions attached are made a part of and incorporated into this Grant Agreement.
City of Mt Shasta
STATE OF CALIFORNIA
DEPARTMENT OF FORESTRY
AND FIRE PROTECTION
Applicant
By By
Signature of Authorized Representative
Print Name/
Title: Title: Daniel Berlant, Deputy Director
Date Date
CERTIFICATION OF FUNDING
GRANT AGREEMENT NUMBER PO ID SUPPLIER ID
5GG22131
FUND FUND NAME
3228 Greenhouse Gas Reduction Fund
PROJECT ID
N/A
ACTIVITY ID
N/A
AMOUNT OF ESTIMATE FUNDING
$ 681,393.00
GL UNIT
N/A
BUD REF
601
ADJ. INCREASING ENCUMBRANCE
$ 681,393.00
PROGRAM NUMBER ENY ADJ. DECREASING ENCUMBRANCE
2470010 2021 $ 0.00
ACCOUNT
5340580
ALT ACCOUNT
5340580000
UNENCUMBERED BALANCE
$ 681,393.00
REPORTING STRUCTURE
35405909
SERVICE LOCATION
96217
Acknowledged - I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance.
Certification of CAL FIRE Accounting Officer Date
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1 TERMS AND CONDITIONS OF GRANT AGREEMENT
I. RECITALS
1. This Agreement, is entered into between the State of California, by and through the California Department of Forestry and Fire Protection (CAL FIRE), hereinafter referred to as “STATE” and, City of Mt Shasta, hereinafter referred to as “GRANTEE”.
2. The STATE hereby grants to GRANTEE a sum (hereinafter referred to as “GRANT FUNDS”) not to exceed Six Hundred and Eighty-One Thousand, Three Hundred and Ninety-Three Dollars ($681,393.00).
3. In addition to the terms and conditions of this Agreement, the STATE and GRANTEE agree that the terms and conditions contained in the documents set forth below are hereby incorporated and made part of this agreement. a. California Climate Investments Department of Forestry and Fire Protection Wildfire Prevention Grants Program Procedural Guide 2022-2023 b. The submitted Application, Scope of Work, Project Workbook, GHG Emissions Workbook and Exhibits
c. ADDENDUM – CALIFORNIA CLIMATE INVESTMENTS (CCI) GRANT
PROJECTS
4. SPECIAL PROVISIONS
1. Recipients of GRANT FUNDS pursuant to California Public Resources Code Section §4124.5 shall abide by the provisions in this Agreement. This includes the requirement that work shall not commence prior to the execution of this Agreement by both parties. Any work started prior to the execution of this Agreement will not be eligible for funding under the terms of this Agreement.
2. As precedent to the STATE’s obligation to provide funding, GRANTEE shall provide to the STATE for review and approval a detailed budget, specifications, and project description. Approval by the STATE of such plans and specifications, or any other approvals provided for in this Agreement, shall be for scope and quality of work, and shall not relieve GRANTEE of the obligation to carry out any other obligations required by this Agreement, in accordance with applicable law or any other standards ordinarily applied to such work or activity.
3. All informational products (e.g., data, studies, findings, management plans, manuals, photos, etc.) relating to California’s natural environment produced with the use of GRANT FUNDS shall be available for public use.
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2 III. GENERAL PROVISIONS
1. Definitions
a. The term “Agreement” means grant agreement number 5GG22131. b. The term “GRANT FUNDS” means the money provided by the STATE to the GRANTEE in this Agreement.
c. The term “GRANTEE” means an applicant who has a signed Agreement for the award for GRANT FUNDS.
d. The term “Other Sources of Funds” means all matching fund sources that are required or used to complete the Project beyond the GRANT FUNDS provided by this Agreement.
e. The term “STATE” means the State of California, Department of Forestry and Fire Protection (CAL FIRE).
f. The term “Project” means the development or other activity described in the “Project Scope of Work”.
g. The term “Project Budget Detail” as used herein defines the approved budget plan.
h. The term “Project Scope of Work” as used herein means the individual scope of work describing in detail the approved tasks.
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3 2. Project Representatives
The project representatives during the term of the agreement will be:
STATE: CAL FIRE GRANTEE: City of Mt Shasta
Section/Unit: SKU/Siskiyou County Section/Unit: N/A
Attention: Steve Wilson Attention: Cory Burns
Mailing Address:
1809 Fairlane Rd., Yreka, CA. 96097
Mailing Address: 305 N. Mt Shasta
Blvd
Mt Shasta, CA, 96067
Phone Number: (530) 598-2604 Phone Number: 530-926-7546 Secondary:
Email Address:
[email protected]
Email Address:
[email protected]
Changes to the project representatives during the term of the agreement shall be made in writing. Notice shall be sent to the above representative for all notice provisions of this Agreement.
3. Project Execution
a. Subject to the availability of grant monies, the STATE hereby grants to the GRANTEE a sum of money (GRANT FUNDS) not to exceed the amount stated on Section I. RECITALS, Paragraph 2 in consideration of and on condition that the sum be expended in carrying out the purposes as set forth in the description of the Project in this Agreement and its attachments and under the terms and conditions set forth in this Agreement.
b. GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the Project. Any amendment to the Project as set forth in the Application on file with the STATE must be submitted to the STATE for approval in writing. No amendment is allowed until written approval is given by the STATE.
c. GRANTEE shall complete the Project in accordance with the time of Project performance set forth in this Agreement, unless an amendment has been approved and signed by the STATE under the terms and conditions of this Agreement. Amendments must be requested in advance and will be considered in the event of circumstances beyond the control of the GRANTEE, but no less than 60 days from the Agreement expiration date. The STATE may waive the minimum timeframe for Mt. Shasta City Council Regular Meeting Monday November 13, 2023 78 GRANT NUMBER 5GG22131
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4 amendments at their discretion. Approval of amendment is at the STATE’s discretion.
d. GRANTEE certifies that the Project Scope of Work complies with all local, State, and federal laws and regulations.
e. GRANTEE shall comply with the California Environmental Quality Act (CEQA) (Public Resources Code, Section 21000, et. seq. Title 14, California Code of Regulations, Section 15000 et. seq.) and all other local, State, and federal environmental laws. A copy of the certified CEQA document must be provided to STATE before any GRANT FUNDS are made available for any Project activity that could directly impact the environment (e.g. cutting, piling or burning bush, masticating, dozer work, etc.). CEQA compliance shall be completed within one (1) year from start date of the Agreement. The start date is considered the latter date of signature by the Grantee Authorized Representative or CAL FIRE Deputy Director. GRANT FUNDS will be made available in advance of CEQA compliance for project activities that do not have the potential to cause a direct environmental impact (e.g. project planning, locating and marking property or project boundaries, contacting and signing up landowners, etc.).
f. GRANTEE shall permit periodic site visits by representative(s) of the STATE to ensure program compliance and that work is in accordance with the approved Project Scope of Work, including a final inspection upon Project completion.
g. GRANTEE, and the agents and employees of GRANTEE, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents, of the STATE. No person who, as an officer, employee, or agent of the STATE participated in the preparation or creation of or determination to award this Grant Agreement shall serve as an agent or employee of GRANTEE including but not limited to those acts prohibited by Government Code Sections 1090, and 87100.
4. Project Costs and Payment Documentation
a. Payment by the STATE shall be made after receipt of an acceptable invoice and approval by a duly authorized representative of the STATE.
GRANTEE shall submit an invoice for payment to the CAL FIRE Project Representative of the STATE. A final invoice shall be submitted no later than 30 days after completion, expiration, or termination of this Agreement.
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5 b. For services satisfactorily rendered, and upon receipt and approval of invoices for payment, the STATE agrees to compensate GRANTEE for actual expenditures incurred in accordance with the rates and activities specified in the Final Project Budget Detail, Application, Scope of Work and Exhibits, and made a part of this Agreement.
c. Equipment purchased using GRANT FUNDS, wholly or in part, must be used by the GRANTEE for the project for which it was acquired. STATE retains a vested interest in the equipment for the useful life of the equipment, even after completion of the grant. GRANTEE shall provide written disposition of the equipment upon completion of the grant and upon any changes to the disposition of the equipment. Such disposition must be approved in advance by STATE. Equipment purchased using GRANT FUNDS cannot be used as collateral, financed, or sold without prior written approval from the STATE. Grantee must provide reporting on equipment disposition no less frequently than biannually to CAL FIRE or upon CAL FIRE’s request after completion of the grant project until notified in writing by the CAL FIRE Wildfire Prevention Grant Program that additional reporting is no longer required.
d. GRANTEE shall submit, in arrears, not more frequently than once a month, and required quarterly, an invoice to the STATE for costs paid by GRANTEE pursuant to this Agreement. In the event no expenses are incurred, GRANTEE shall identify that no costs have been incurred within the respective quarterly progress report in lieu of submitting a zero balance invoice. Each invoice shall contain the following information: the Agreement number, the dates or time period during which the invoiced costs were incurred, signature of an authorized representative of GRANTEE, expenditures for the current invoice and cumulative expenditures to date by major budget category (e.g., salaries, benefits, supplies, etc.), match funds when applicable, and appropriate supporting documentation consistent with the Project Costs section, as detailed in the California Climate Investments Department of Forestry and Fire Protection Wildfire Prevention Grants Program Procedural Guide 2022- 2023.
e. GRANT FUNDS in this Agreement have a limited period in which they must be expended. All GRANTEE expenditures must occur prior to the end of the Project performance period of this Agreement. f. Except as otherwise provided herein, GRANTEE shall expend GRANT FUNDS in the manner described in the Budget approved by the STATE.
The dollar amount of an item in a budget category may be increased or decreased by up to ten percent (10%) of the budget item through reallocation of funds from other budget categories, without approval by the STATE; however, GRANTEE shall notify the STATE in writing when any such reallocation is made, and shall identify both the item(s) being Mt. Shasta City Council Regular Meeting Monday November 13, 2023 80 GRANT NUMBER 5GG22131
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6 increased and those being decreased. Any increase or decrease of an item of more than ten percent (10%) of the budget category must be approved in writing by the STATE before any such increase or decrease is made. A formal approved amendment is required to increase the total amount of GRANT FUNDS.
g. GRANTEE shall promptly submit any and all records at the time and in the form as the STATE may request.
h. GRANTEE shall submit each invoice for payment electronically using the grants management system identified by CAL FIRE. Hard copy submissions will not be accepted.
i. Notwithstanding any of the provisions stated within this Agreement, the STATE may at its discretion make advance payment from the grant awarded to the GRANTEE if GRANTEE is a nonprofit organization, a local agency, a special district, a private forest landowner or a Native American tribe. Advance payment made by the STATE shall be subject to the following provisions.
GRANTEE shall submit a written request identifying how funds will be used over a six-month period. The written request must be accompanied by an invoice that contains the same level of detail as a regular invoice.
GRANTEE shall file an accountability report with STATE four months from the date of receiving the funds and every four months thereafter.
Multiple advance payments may be made to a GRANTEE over the life of a project.
No single advance payment shall exceed 25% of the total grant amount. For grants funding equipment, the maximum advance request may be increased up to 50% of the total grant amount or cost of equipment purchase, whichever is less. Advance funds and must be spent on eligible costs within six months of the advance payment receipt.
GRANTEE may request additional time to spend advance funds but must be approved in writing by the STATE. CAL FIRE will bill for the return of unliquidated advance funds after the approved timeframe..
All work under a previous advance payment must be fully liquidated via an invoice and supporting documentation and completed to the STATE’s satisfaction before another advance payment will be made.
Any advance payment received by a GRANTEE and not used for project eligible costs within the time period approved by STATE Mt. Shasta City Council Regular Meeting Monday November 13, 2023 81 GRANT NUMBER 5GG22131
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7 shall be returned to the STATE. The amount will be returned to the grant balance.
Advance payments must be deposited into an interest-bearing account. Any interest earned on advance payment funds must be accounted for and used toward offsetting the project cost or returned to the STATE.
j. The GRANTEE shall immediately reimburse or credit, as determined by the STATE, the STATE for any over payment of any invoice, including final invoice, when either party determines an overpayment was made.
5. Budget Contingency Clause
a. If STATE funding for any fiscal year is reduced or deleted for purposes of the Wildfire Prevention Program California Climate Investments Grant Program, the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or if possible and desirable, offer an Agreement amendment to GRANTEE to reflect the reduced amount available for the Project.
6. Project Administration
a. GRANTEE must report to the STATE all sources of other funds for the Project. If this provision is deemed to be violated, the STATE will request an audit of GRANTEE and can delay the disbursement of funds until the matter is resolved.
b. GRANTEE shall promptly submit written Project reports as the STATE may request throughout the term of this Agreement.
c. GRANTEE shall submit a final accomplishment report, final invoice with associated supporting documentation, and copies of materials developed using GRANT FUNDS, including but not limited to plans, educational materials, etc. within 30 days of Project completion.
7. Financial Records
a. GRANTEE shall retain all records described in Section 7(c) below for three (3) years after final payment by the STATE. In the case an audit occurs, all such records shall be retained for one (1) year from the date the audit is completed or the three (3) years, whichever date is later. b. GRANTEE shall maintain satisfactory financial accounts, documents, and records for the Project and make them available to the STATE for review during reasonable times. This includes the right to inspect and make Mt. Shasta City Council Regular Meeting Monday November 13, 2023 82 GRANT NUMBER 5GG22131
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8 copies of any books, records, or reports of GRANTEE pertaining to this Agreement or matters related thereto.
c. GRANTEE shall keep such records as the STATE shall prescribe, including, but not limited to, records which fully disclose (a) the disposition of the proceeds of state funding assistance, (b) the total cost of the Project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the Project cost supplied by other sources, and (d) any other such records as will facilitate an effective audit. All records shall be made available to the STATE, other State of California agency, or other entity as determined by the State of California for auditing purposes at reasonable times.
d. GRANTEE shall use any generally accepted accounting system.
8. Research
a. GRANTEE that receives funding, in whole or in part, in the form of a research grant shall provide for free public access to any publication of a peer-reviewed manuscript describing STATE funded knowledge, STATE funded invention, or STATE funded technology shall be subject to the following conditions:
i. GRANTEE is responsible for ensuring that any publishing or copyright agreements concerning peer-reviewed manuscripts fully comply with this section
ii. GRANTEE shall report to STATE the final disposition of the peerreviewed manuscript, including, but not limited to, if it was published, date of publication, where it was published, and, when the 12-month time period from official date of publication expires, where the peer-reviewed manuscript will be available for open access.
b. For a peer-reviewed manuscript that is accepted for publication pursuant to the terms and conditions of this Agreement, the GRANTEE shall ensure that an electronic version of the peer-reviewed manuscript is available to STATE and on an appropriate publicly accessible repository approved by the state agency, including, but not limited to, the University of California’s eScholarship Repository at the California Digital Library, the California State University’s ScholarWorks at the Systemwide Digital Library, or PubMed Central, to be made publicly available not later than 12 months after the official date of publication. GRANTEE shall make reasonable efforts to comply with this requirement by ensuring that the peer-reviewed manuscript is accessible on an approved publicly accessible repository, including notifying the state agency that the manuscript is available on a state-agency-approved repository. If the grantee is unable to ensure that his or her manuscript is accessible on an approved, publicly accessible Mt. Shasta City Council Regular Meeting Monday November 13, 2023 83 GRANT NUMBER 5GG22131
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9 repository, the grantee may comply by providing the manuscript to the state agency not later than 12 months after the official date of publication. c. For publications other than those described in (b), including scientific meeting abstracts, GRANTEE shall comply by providing the manuscript to the STATE not later than 12 months after the official date of publication. d. The grant shall not be construed to authorize use of a peer-reviewed manuscript that would constitute an infringement of copyright under the federal copyright law described in Section 101 of Title 17 of the United States Code and following.
e. Use of GRANT FUNDS for publication costs, including fees charged by a publisher for color and page charges, or fees for digital distribution are allowable costs but must be within the GRANT FUNDS and item 4 of the agreement.
f. GRANTEE may request a waiver to the publication requirement if GRANTEE has an existing publication requirement that meets or exceeds the requirements of the research provision. Waiver shall include information on GRANTEE’s existing requirements. Approval of the waiver is at STATE’s discretion.
9. Project Termination
a. This Agreement may be terminated by the STATE or GRANTEE upon 30- days written notice to the other party.
b. If either party terminates the Agreement prior to the completion of the Project, GRANTEE shall take all reasonable measures to prevent further costs to the STATE under the Agreement and the STATE shall be responsible for any reasonable and non-cancelable obligations incurred by GRANTEE in the performance of this Agreement prior to the date of the notice to terminate, but only up to the undisbursed balance of funding authorized in this Agreement.
c. Failure by GRANTEE to comply with the terms of this Agreement may be cause for suspension of all obligations of the STATE hereunder at the discretion of the STATE.
d. Failure of GRANTEE to comply with the terms of this Agreement shall not be cause for the suspension of all obligations of the STATE hereunder if in the judgment of the STATE such failure was due to no fault of GRANTEE.
At the discretion of the STATE, any amount required to settle at minimum cost any irrevocable obligations properly incurred shall be eligible for reimbursement under this Agreement.
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10 e. Final payment to GRANTEE may not be made until the STATE determines the Project conforms substantially to this Agreement.
10. Hold Harmless
a. GRANTEE shall defend, indemnify and hold the STATE, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorney's fees), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorney's fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of GRANTEE, its officers, agents, or employees. The duty of GRANTEE to indemnify and hold harmless includes the duty to defend as set forth in Civil Code Section 2778. This Agreement supersedes GRANTEE’s right as a public entity to indemnity (see Government Code Section 895.2) and contribution (see Government Code Section 895.6) as set forth in Government Code Section 895.4. b. GRANTEE waives any and all rights to any type of express or implied indemnity or right of contribution from the STATE, its officers, agents, or employees for any liability resulting from, growing out of, or in any way connected with or incident to this Agreement.
c. Nothing in this Agreement is intended to create in the public or in any member of it rights as a third-party beneficiary under this Agreement.
11. Tort Claims
FEDERAL:
The United States shall be liable, to the extent allowed by the Federal Tort Claims Act 28 United States Code 2671-2680, for claims of personal injuries or property damage resulting from the negligent or wrongful act or omission of any employee of the United States while acting within the scope of his or her employment, arising out of this Agreement.
STATE:
The State of California shall be liable, to the extent allowed by law and subject to California Government Code, Title 1, Division 3.6, providing for the filing of tort claims against the State of California, for personal injuries or property damage resulting from the negligent or wrongful act or omission of State of California employees while acting within the scope of his or her employment, arising out of this Agreement.
12. Nondiscrimination
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11 The State of California prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, sex, marital status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. GRANTEE shall not discriminate against any person on any of these bases.
13. Conflict of Interest
GRANTEE or anyone acting on behalf of GRANTEE shall not have any conflicting personal and/or financial interests in carrying out the duties of the Agreement.
14. Incorporation
The grant guidelines and the Project Scope of Work, Project Budget Detail and any subsequent amendments or modifications to the Project Scope of Work and Project Budget Detail approved in writing by the STATE are hereby incorporated by reference into this Agreement as though set forth in full in this Agreement.
15. Severability
If any provision of this Agreement or the Project Scope of Work thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable.
16. Waiver
No term or provision hereof will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing and signed on behalf of the party against whom the waiver is asserted. No consent by either party to, or waiver of, a breach by either party, whether expressed or implied, will constitute consent to, waiver of, or excuse of any other, different, or subsequent breach by either party.
17. Assignment
This Agreement is not assignable by GRANTEE either in whole or in part.
18. Survival Clause
The obligations of the Parties under Section III General Provisions, Items 4 (c) and (j) of the Project Costs and Payment Documentation and Item 10 Hold Harmless of this Agreement shall survive the termination or expiration of the Agreement.
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1 ADDENDUM – CALIFORNIA CLIMATE INVESTMENTS (CCI) GRANT PROJECTS I. SPECIAL PROVISIONS
1. Grant funds shall be used on projects with the primary goal of reducing greenhouse gases (GHGs) and furthering the purposes of California’s Global Warming Solutions Act of 2006, Division 25.5 (commencing with Section 38500) of the Health and Safety Code, and related statutes.
2. Grant funds shall be used on projects limited to specific activities as described in CCI Grants Procedural Guides.
3. Grantee shall report project and benefits information when requested by the State.
This may include, but is not limited to, funding expended, acres treated, GHG emissions, trees planted, disadvantaged community benefits, energy/water savings, job creation, and other co-benefits.
4. Grantee shall maintain accurate and detailed records documenting project description, project location, and schedule, CCI dollars allocated, and leveraged funds throughout the duration of the project.
5. Failure of Grantee to meet the agreed upon terms of achieving required GHG reduction may result in project termination and recovery of funds.
II. MONITORING AND REPORTING REQUIREMENTS
All funds expended through CCI are subject to emissions reporting and requirements.
Grantee is expected to provide the appropriate materials for completing program quantification methodology. Grantee shall use the current reporting template provided by the STATE. The reporting shall be submitted to the STATE no less frequently than quarterly. In addition, STATE may request additional information in order to meet current CARB reporting requirements. The requirements are available on the CARB CCI Quantification, Benefits and Reporting Materials webpage:
https://ww2.arb.ca.gov/resources/documents/cci-quantification-benefits-and-reportingmaterials.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 87 GRANT NUMBER 5GG22131
City of Mt Shasta
City of Mt. Shasta Wildfire Mitigation
2 III. PROGRAM ACKNOWLEDGEMENT/RECOGNITION
1. All projects funded both fully and partially by the GGRF must clearly display, identify and label themselves as being part of the “California Climate Investments” program. The acknowledgement must contain the California Climate Investments and CAL FIRE logos as well as the following statement:
“Funding for this project provided by the California Department of Forestry and Fire Protection’s Wildfire Prevention Program as part of the California Climate Investments Program.”
A draft of the acknowledgement must be approved by the STATE prior to publication.
For stationary projects, acknowledgement may include, but is not limited to, a sign on the project site. For other project types, such as vehicles, equipment, and consumer-based incentives, acknowledgement is encouraged by using a decal, sticker or other signage.
Guidance on California Climate Investments logo usage, signage guidelines, and high-resolution files are contained in a style guide available at:
www.caclimateinvestments.ca.gov/logo-graphics-request.
2. In addition, all projects funded both fully and partially by GGRF must contain the following statement in public announcements or press releases on said projects:
“City of Mt. Shasta Wildfire Mitigation, is part of California Climate Investments, a statewide program that puts billions of Cap-and-Trade dollars to work reducing GHG emissions, strengthening the economy, and improving public health and the environment– particularly in disadvantaged communities. The Cap-and-Trade program also creates a financial incentive for industries to invest in clean technologies and develop innovative ways to reduce pollution. California Climate Investments projects include affordable housing, renewable energy, public transportation, zero-emission vehicles, environmental restoration, more sustainable agriculture, recycling, and much more. At least 35 percent of these investments are located within and benefiting residents of disadvantaged communities, low-income communities, and low-income households across California. For more information, visit the California Climate Investments website at:
www.caclimateinvestments.ca.gov.”
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 88
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[\]^_]`abcd]efge]hijikilm\no]pgqgmoprn s]pr\`tuvcwxyzjk{z |^m_p}^ef]ckzki~z~cwxckyhzzzz Mt. Shasta City Council Regular Meeting Monday November 13, 2023 100 Passthrough Agency: Report Date: 10/23/2023
Program: Requested By: Muriel Terrell
Stage: [email protected]
Budget Items
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Fuels Crew Supervisor Crew Supervisor 1800 $39.50 $71,100.00 $71,100.00 $8,532.00 $0.00 Fuels Crew Fuels Crew 2800 $29.75 $83,300.00 $83,300.00 $9,996.00 $0.00 Fuels Crew Fuels Crew 2800 $29.75 $83,300.00 $83,300.00 $9,996.00 $0.00 7400 $99.00 $237,700.00 $237,700.00 $28,524.00 $0.00
Fuels Crew Supervisor Crew Supervisor 1800 $23.50 $42,300.00 $42,300.00 $5,076.00 $0.00 Fuels Crew Fuels Crew 2800 $20.25 $56,700.00 $56,700.00 $6,804.00 $0.00 Fuels Crew Fuels Crew 2800 $20.25 $56,700.00 $56,700.00 $6,804.00 $0.00 7400 $64.00 $155,700.00 $155,700.00 $18,684.00 $0.00
Environmental Consulting and
Survey
Archeological, Botanical
and RPF
1 $30,000.00 $30,000.00 $30,000.00 $3,600.00 $0.00
1 $30,000.00 $30,000.00 $30,000.00 $3,600.00 $0.00
Use Titles to briefly describe
each item. Cost Share from
the grantee and from a partner
can be tracked on separate
lines. Note that your indirect
cost rate setting (which must
be between 0 and 12%) will
automatically apply to each
line
In each rows
Description, enter the
unit of measurement
and choose from only
the following labels:
Hours, Days, Each,
Report, Contract, Miles,
Daily, Acres
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
Hand Tools and PPE Chainsaws, hand tools
and PPE need for fuels
treatment
1 $15,000.00 $15,000.00 $15,000.00 $1,800.00 $0.00
1 $15,000.00 $15,000.00 $15,000.00 $1,800.00 $0.00
Track Loader and Masticator
Attachment
Peterson Cat of
Redding quote with
10% price escalator
1 $190,385.00 $190,385.00 $190,385.00 $0.00 $0.00
Trailer McConnell Foundation 0 $0.00 $0.00 $0.00 $0.00 $20,000.00 1 $190,385.00 $190,385.00 $190,385.00 $0.00 $20,000.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
To be used by CAL FIRE staff
only
To be used by CAL
FIRE staff only
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
Other
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share 0 $0.00 $0.00 $0.00 $0.00 $0.00
14803 $235,548.00 $628,785.00 $628,785.00 $52,608.00 $20,000.00 Total $ 681,393.00
Indirect Cost Total
Other
Other Total
Grant Total
Equipment
Equipment Total
Other Costs
Other Costs Total
Indirect Cost
Contractual Total
Travel & Per Diem
Travel & Per Diem Total
Supplies
Supplies Total
Salaries & Wages
Salaries & Wages Total
Employee Benefits
Employee Benefits Total
Contractual
Budget Report
California Department of Forestry and Fire Protection (CAL FIRE) FY 2022-2023 Wildfire Prevention Grants
Pre-Award
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 101 Mt Shasta Collaborative Projects in the LRA and SRA
City of Mt Shasta owned property eligible for fuel treatments City of Mt Shasta ROW
Siskiyou Fire Safe Council Old Stage fuel mititgation project Shasta Valley RCD CEQA & planned fuel treatments
McConnell Foundation FEMA Hazard Mitigation Grant Program fuel treatments US Forest Service ownership
Mt Shasta city boundary
¹
0 0.25 0.5 Miles
Project Name: City of Mt. Shasta Wildfire Mitigation
Project Tracking Number: 22-WP-SKU 48447141
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 102 ¹
0 0.25 0.5 Miles
Legend
City of Mt Shasta owned property eligible for fuel treatments City of Mt Shasta ROW
Mt Shasta city boundary
Parcel boundaries
Interstate 5
Project Name: City of Mt. Shasta Wildfire Mitigation
Project Tracking Number: 22-WP-SKU 48447141
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 103 ¹
0 240 480 Feet
Legend
City of Mt Shasta ROW
City of Mt Shasta paved public streets
WEST LAKE STREET
NORTH MT SHASTA BOULEVA
R
D
Project Name: City of Mt. Shasta Wildfire Mitigation
Project Tracking Number: 22-WP-SKU 48447141
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 104 Agenda Item # 11
Staff Report
Meeting Date: November 13th, 2023
To: City Council
From: City Manager
Subject: Acceptance of the Raftelli’s Final Drainage Impact Fee Report
Recommended Action:
Staff recommends the review and acceptance of the Raftelli’s Final Drainage Impact Fee Report.
Summary:
The City of Mt Shasta currently charges property owners a flat fee of $1.00 per/mo. to help pay for the replacement of failing drainage infrastructure, an amount that is woefully inadequate. To determine a fair rate for property owners to pay that will allow the City to start funding the replacement of failing infrastructure, the City contracted with a company titled Raftellis. Raftellisis considered a nationwide expert in performing such studies in a manner that employs very specific methodology that assesses the percentage of impervious surface per eligible parcel within the City’s boundaries. The methodology to determine the aforementioned rate is outlined below. The rate per Equivalent Residential Unit (ERU) will be used as the target rate for a Drainage Assessment to be considered in an 218process/ upcoming election.
The required increases over a five year period that will allow the City to fund the replacement of failing drainage infrastructure over a five year period are outlined in the table below:
FY 2024 [1] FY 2025 FY 2026 FY 2027 FY 2028
Months Effective 5 12 12 12 12
Proposed Rate per ERU $15.00 $15.00 $20.00 $24.00 $28.00 The Executive Summary outlining the current rate, funding needs, methodology, and assumptions are outlined in the Executive Summary to the report are outlined in the text to follow (the full report is included as an addendum):
Executive Summary:
1.1. Introduction
X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 105 The City of Mt. Shasta (City) currently provides stormwater service within its boundaries, recovering revenue through a flat fee charged to its approximately 2,028 water accounts. The City’s stormwater utility is intended to be financially self-sufficient with funding for capital and operating requirements derived primarily from user charges, which amount to approximately $24,000 annually. The City’s stormwater system consists of remnant creeks and wetlands interconnected to a network of pipes, drains, ditches, and culverts. Much of the current system is aging and in need of repair or replacement to continue proper function and prevent system failure. As annual user charges currently provide inadequate funding to meet requirements for both operating and capital needs, the City has been unable to complete relevant capital projects. The need has become more apparent as the City has begun to experience storms of greater intensity which exacerbate the City’s drainage issues. The aging infrastructure of the City must be addressed to continue to provide benefits to the community. An update of the Stormwater Master Plan in 2020 identified opportunities to implement multi- benefit projects which address the stormwater challenges experienced by the City.
Raftelis used industry standard methodologies to develop a financial plan and rate structure alternatives with needed, enhanced funding to support a more robust stormwater program and allow the City to take opportunities to improve local water quality, flood management, and the local environment through stormwater management.
1.2. Study Goals and Objectives
The goal for this study was to develop a 5-year financial plan for the City’s stormwater utility from FY 2024 – FY 2028 (study period) in which:
• Rate revenues are sufficient to meet annual operating and capital expenditures, • Reserve levels are maintained in accordance with industry best practices1, and • The rate structure provides enhanced equity between customer classes compared with a flat rate.
1.3. Study Findings
The study team found that projected stormwater service revenue under the current rates and rate structure is insufficient to meet annual revenue requirements through the study period. To meet the City’s objectives, Raftelis recommends revenue adjustments following the schedule below for FY 2024 through FY 2028.
Table 1: Required Revenue Adjustments, FY 2024 - 2028
FY 2024 [1] FY 2025 FY 2026 FY 2027 FY 2028
Annual Revenue Adjustments 1,193% 140% 33% 20% 17%
[1] Rate adjustments in FY2024 are expected to be implemented beginning in February 2024.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 106 These adjustments would increase annual rate revenues from approximately $24,000 to an average of approximately $1.4 million by FY2028, allowing the utility to enhance stormwater management. Following 1 “Cash Reserve Policy Guidelines”, American Water Works Association, 2018 FY2028, Raftelis recommends annual revenue adjustments of 3.0%. In addition, Raftelis recommends instituting an impervious area (IA)-based rate structure with equivalent residential units (ERUs) serving as the units of charge. An IA-based rate structure will improve the equity of revenue recovery between classes compared with the current flat rate per account. Under the recommended revenue adjustment and rate structure, the monthly bill for a typical single-family property will increase from $1.00 to $15.00 in February 2024.
Table 2: Recommended Rate Structure
Land Use Type Rate Structure
Single-Family Residential (SFR) Flat fee, 1 ERU per parcel Non-Single Family Residential
(NSFR)
Fee calculated on measured IA;
1 ERU per 3,000 sq ft IA
Raftelis recommends that the stormwater financial plan be updated annually to reflect current estimates of revenue, operating expenses, capital improvement needs, and maintenance of reserve targets.
2.3 Revenues
2.3.1. Current Rate Revenue
The main source of funds for the stormwater utility is stormwater rate revenue. The current monthly stormwater fee of $1.00 per account generates approximately $24,000 annually.
2.3.2. Grants and Other Sources of Funding
The City actively pursues additional sources of funding in addition to rate revenues. In July 2023, Raftelis worked with the City to complete a submission for funding through the Clean Water State Revolving Fund (CWSRF) Program. The submission requested financial assistance in the form of planning and design funds for drainage improvement projects totaling $1,575,000. The CWSRF Program will provide funds in the fall of 2023. Following the planning and design stage, funding opportunities also exist with the CWSRF program; should the City decide to apply for this funding in the future, there is a better chance of award if the City can show the ability to match funds.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 107 Raftelis also worked with the City to complete a submission in June for the Charging and Fueling Infrastructure (CFI) Discretionary Grant Program. This submission requested planning and design funds for deployment of alternative fuel infrastructure, which would include extensions of storm drainage infrastructure to the proposed sites. The total anticipated cost for planning and design is $2.7 million; the City has requested
$2.16 million as part of this submission and, if awarded the grant, will require a 20% match. As this grant is currently pending, it has not been included as a source of revenue for this study. Should it be awarded, Raftelis recommends the City update its financial plan to account for the additional revenue.
2.3.3. Recommended Revenue Adjustments
Stormwater rate revenue should be set at a level that is sufficient to meet revenue requirements, finance the capital improvement program, and maintain adequate reserves. Raftelis recommends the City set target operating reserves at 60 days of operating expenses and capital reserves at the annual average of 5-year capital expenses. This amount provides a reasonable operating allowance for sound stormwater utility operations and exceeds the reserve recommendation in the industry for a utility of this size, which is a reserve equal to 60 days of operating expenses.
The City’s revenue under current rates is far outpaced by revenue requirements. To meet the City’s objectives, Raftelis has calculated the required revenue adjustments from FY 2024 – FY 2028. This adjustment would increase annual rate revenues from approximately $24,000 to $1.4 million in FY2028, allowing the utility to meet its objectives.
Table 5: Stormwater Utility Financial Plan Projections
Description FY2024 FY2025 FY2026 FY2027 FY2028
Annual Revenue
Adjustment
1,193% 140% 33% 20% 17%
Total Rate Revenues $314,625 [1] $755,100 $1,006,800 $1,208,160 $1,409,520 Total Expenditures $139,332 $267,301 $284,469 $1,144,327 $1,552,392 Net Cash Flows $1,750,293 $487,799 $722,331 $63,833 ($142,872) Ending Balance $1,750,293 $2,238,092 $2,960,423 $3,024,256 $2,881,384 Target Reserves $254,605 $509,209 $763,814 $1,018,419 $1,273,023 Over/(Under) Target $1,495,689 $1,728,883 $2,196,609 $2,005,838 $1,608,361 [1] Rate adjustments in FY2024 are expected to be implemented beginning in February 2024.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 108 In addition, Raftelis recommends updating the current rate structure from a per-account charge to an impervious area-based rate structure with equivalent residential units (ERUs) serving as the units of charge.
An IA-based rate structure will improve rate recovery equity between classes and clarity for customers.
Under the recommended rate structure, the monthly fees for a typical single-family property are shown in the table below. This rate structure and its development are discussed in detail in the following section.
Table 6: Proposed Monthly Fee per ERU
Description FY2024 [1] FY2025 FY2026 FY2027 FY2028
Months Effective 5 12 12 12 12
Monthly Fee per ERU $15.00 $15.00 $20.00 $24.00 $28.00
[1] Rate adjustments in FY2024 are expected to be implemented beginning in February 2024 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 109
CITY OF MT SHASTA, CA
Stormwater
Rate Study
FINAL REPORT / OCTOBER 12, 2023
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 110 227 W. Trade Street, Suite 1400, Charlotte, NC 28202
www.raftelis.com
October 12, 2023
Mr. Todd Juhasz
City Manager
City of Mt. Shasta
305 North Mt Shasta Boulevard
Mt Shasta, CA 96067
Subject: Stormwater Study Report
Dear Mr. Juhasz,
Raftelis is pleased to provide this Stormwater Rate Study Report (Report) for the City of Mt. Shasta (City) to support the City in establishing updated stormwater rates.
The major objectives of the study include the following:
Develop financial plans for the stormwater utility to ensure financial sufficiency, meet operation and maintenance (O&M) costs, and ensure sufficient funding for capital needs. Review current rate structures for the stormwater utility and design rate alternatives that recover annual revenue requirements and improve customer class equity.
The report summarizes the key findings and recommendations related to the development of the financial plans for the utility and the development of alternative stormwater rates.
It has been a pleasure working with you, and we thank you and the City staff for the support provided during the course of this study.
Sincerely,
Henrietta Locklear
Vice President
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 111 City of Mt Shasta / Stormwater Financial Plan & Rate Study Contents
1. Executive Summary ..................................................................... 6
1.1. Introduction ...................................................................................................................6
1.2. Study Goals and Objectives .........................................................................................6
1.3. Study Findings ..............................................................................................................6
2. Financial Plan ............................................................................... 8
2.1. Assumptions .................................................................................................................8
2.2. Revenue Requirements ................................................................................................8
2.2.1. Expenditures ................................................................................................................... 8
2.2.2. Reserves ......................................................................................................................... 8
2.3. Revenues .......................................................................................................................9
2.3.1. Current Rate Revenue .................................................................................................... 9
2.3.2. Grants and Other Sources of Funding ............................................................................. 9
2.3.3. Recommended Revenue Adjustments ............................................................................ 9
3. Rate Structure ............................................................................ 11
3.1. Background ................................................................................................................. 11
3.2. Rate Structure Analysis .............................................................................................. 11
3.2.1. Data 12
3.3. Units of Service ........................................................................................................... 12
3.3.1. Data Development and ERU Calculation ....................................................................... 13
3.3.2. Units of Service Calculation ........................................................................................... 14
3.4. Rates Under Recommended Structure...................................................................... 14
4. Final Recommendations............................................................. 17 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 112 City of Mt Shasta / Stormwater Financial Plan & Rate Study Tables
Table 1: Required Revenue Adjustments, FY 2024 - 2028 ....................................................................... 6 Table 2: Recommended Rate Structure ................................................................................................... 7 Table 3: Assumptions .............................................................................................................................. 8 Table 4: Reserve Targets ......................................................................................................................... 9 Table 5: Stormwater Utility Financial Plan Projections ........................................................................... 10 Table 6: Proposed Monthly Fee per ERU ............................................................................................... 10 Table 7: SFR Land Use Codes .............................................................................................................. 12 Table 8: Sample Statistics ...................................................................................................................... 14 Table 9: Sample Property ERU Calculation Example ............................................................................. 14 Table 10: Calculated Monthly Rates Under Recommended Structure, FY 2024 – FY 2028 ................... 14 Table 11: Proposed Rates Under Recommended Structure, FY 2024 – FY 2028 .................................. 15 Table 12: Recommended Rate Structure ............................................................................................... 15 Table 13: Comparison of FY2023 Current and Recommended Rates .................................................... 16 Table 14: Recommended Revenue Adjustments, FY 2024 - 2028 ......................................................... 17 Table 15: Recommended Rate Structure ............................................................................................... 17 Table 16: Proposed Rates Under Recommended Structure, FY 2024 – FY 2028 .................................. 17 Figures
Figures 1 & 2: Digitized SFR Parcels ..................................................................................................... 13 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 113 City of Mt Shasta / Stormwater Financial Plan & Rate Study
THIS PAGE INTENTIONALLY LEFT BLANK
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 114 City of Mt Shasta / Stormwater Financial Plan & Rate Study
1. Executive Summary
1.1. Introduction
The City of Mt. Shasta (City) currently provides stormwater service within its boundaries, recovering revenue through a flat fee charged to its approximately 2,028 water accounts. The City’s stormwater utility is intended to be financially self-sufficient with funding for capital and operating requirements derived primarily from user charges, which amount to approximately $24,000 annually. The City’s stormwater system consists of remnant creeks and wetlands interconnected to a network of pipes, drains, ditches, and culverts. Much of the current system is aging and in need of repair or replacement to continue proper function and prevent system failure. As annual user charges currently provide inadequate funding to meet requirements for both operating and capital needs, the City has been unable to complete relevant capital projects. The need has become more apparent as the City has begun to experience storms of greater intensity which exacerbate the City’s drainage issues. The aging infrastructure of the City must be addressed to continue to provide benefits to the community. An update of the Stormwater Master Plan in 2020 identified opportunities to implement multibenefit projects which address the stormwater challenges experienced by the City.
Raftelis used industry standard methodologies to develop a financial plan and rate structure alternatives with needed, enhanced funding to support a more robust stormwater program and allow the City to take opportunities to improve local water quality, flood management, and the local environment through stormwater management.
1.2. Study Goals and Objectives
The goal for this study was to develop a 5-year financial plan for the City’s stormwater utility from FY 2024 – FY 2028 (study period) in which:
Rate revenues are sufficient to meet annual operating and capital expenditures, Reserve levels are maintained in accordance with industry best practices1, and The rate structure provides enhanced equity between customer classes compared with a flat rate.
1.3. Study Findings
The study team found that projected stormwater service revenue under the current rates and rate structure is insufficient to meet annual revenue requirements through the study period. To meet the City’s objectives, Raftelis recommends revenue adjustments following the schedule below for FY 2024 through FY 2028.
Table 1: Required Revenue Adjustments, FY 2024 - 2028
FY 2024 [1] FY 2025 FY 2026 FY 2027 FY 2028
Annual Revenue Adjustments 1,193% 140% 33% 20% 17%
[1] Rate adjustments in FY2024 are expected to be implemented beginning in February 2024.
These adjustments would increase annual rate revenues from approximately $24,000 to an average of approximately $1.4 million by FY2028, allowing the utility to enhance stormwater management. Following 1 “Cash Reserve Policy Guidelines”, American Water Works Association, 2018 Mt. Shasta City Council Regular Meeting Monday November 13, 2023 115 City of Mt Shasta / Stormwater Financial Plan & Rate Study FY2028, Raftelis recommends annual revenue adjustments of 3.0%. In addition, Raftelis recommends instituting an impervious area (IA)-based rate structure with equivalent residential units (ERUs) serving as the units of charge. An IA-based rate structure will improve the equity of revenue recovery between classes compared with the current flat rate per account. Under the recommended revenue adjustment and rate structure, the monthly bill for a typical single-family property will increase from $1.00 to $15.00 in February 2024.
Table 2: Recommended Rate Structure
Land Use Type Rate Structure
Single-Family Residential (SFR) Flat fee, 1 ERU per parcel Non-Single Family Residential
(NSFR)
Fee calculated on measured IA;
1 ERU per 3,000 sq ft IA
Raftelis recommends that the stormwater financial plan be updated annually to reflect current estimates of revenue, operating expenses, capital improvement needs, and maintenance of reserve targets.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 116 City of Mt Shasta / Stormwater Financial Plan & Rate Study
2. Financial Plan
2.1. Assumptions
The following data includes the major assumptions used in the study.
Table 3: Assumptions
Expense Inflation Factors
Operations and Maintenance
Capital
7.0% FY24; 3.0% thereafter
7.0%
Current Stormwater Accounts
Residential
Non-Residential
Total
1,660
174
2,028
Current Stormwater Fee
(per account per month)
Residential
Non-Residential
$1.00
$1.00
2.2. Revenue Requirements
2.2.1. Expenditures
The current and anticipated uses of funds include capital expenditure and operation and maintenance expenses (O&M). The costs of the City’s anticipated capital projects for FY2024 - 2028 are approximately $3.2 million (inflated). The largest projects are part of the Cold Creek Realignment and Restoration. This multi-phase project is expected to be completed in FY 2031 and is projected to cost approximately $6.1 million (inflated). Other projects include storm drainage replacement, street improvements, and retrofits, as well as installation of green infrastructure to provide proper storm drainage and treatment infrastructure.
O&M costs consist of regular inspections, cleaning, and maintenance, as well as seasonal program costs.
O&M averages approximately $40,000 annually during the study period.
2.2.2. Reserves
The City does not currently maintain a reserve balance. Raftelis recommends the City set target operating reserves at 60 days of operating expenses and capital reserves at the annual average of 5-years of capital expenses. This amount provides a reasonable operating allowance for sound stormwater utility operations and meets the reserve recommendation in the industry for a utility of this size.
To mitigate the impact that establishing operating and capital reserves in one year would have on rates, Raftelis recommends that both O&M and capital reserve targets be met by increasing the reserve amount incrementally. The annual average O&M reserve target over the study period is approximately $6,500; Raftelis recommends using 60-day calculated expenses from FY 2028 as a target. The annual average of 5- years of capital expenses ranges from a low of $850,000 to a high of $1.5 million over the course of the study period. Raftelis recommends using the 5-year average calculated in FY 2028 as a capital reserve target, which Mt. Shasta City Council Regular Meeting Monday November 13, 2023 117 City of Mt Shasta / Stormwater Financial Plan & Rate Study is approximately $1.3 million. By phasing in the reserve target at 20% annually, the full reserve target will be met by the end of the study period.
Table 4: Reserve Targets
Reserve
Type Policy Target Reserve (end of study period)
20% of Total Reserve Target
(added per year)
O&M 60-day fund $6,929 $1,386
Capital
5-year average of
capital expenses
$1,266,094 $253,219
Total $1,186,616 $254,605
2.3. Revenues
2.3.1. Current Rate Revenue
The main source of funds for the stormwater utility is stormwater rate revenue. The current monthly stormwater fee of $1.00 per account generates approximately $24,000 annually.
2.3.2. Grants and Other Sources of Funding
The City actively pursues additional sources of funding in addition to rate revenues. In July 2023, Raftelis worked with the City to complete a submission for funding through the Clean Water State Revolving Fund (CWSRF) Program. The submission requested financial assistance in the form of planning and design funds for drainage improvement projects totaling $1,575,000. The CWSRF Program will provide funds in the fall of 2023. Following the planning and design stage, funding opportunities also exist with the CWSRF program; should the City decide to apply for this funding in the future, there is a better chance of award if the City can show the ability to match funds.
Raftelis also worked with the City to complete a submission in June for the Charging and Fueling Infrastructure (CFI) Discretionary Grant Program. This submission requested planning and design funds for deployment of alternative fuel infrastructure, which would include extensions of storm drainage infrastructure to the proposed sites. The total anticipated cost for planning and design is $2.7 million; the City has requested $2.16 million as part of this submission and, if awarded the grant, will require a 20% match. As this grant is currently pending, it has not been included as a source of revenue for this study. Should it be awarded, Raftelis recommends the City update its financial plan to account for the additional revenue.
2.3.3. Recommended Revenue Adjustments
Stormwater rate revenue should be set at a level that is sufficient to meet revenue requirements, finance the capital improvement program, and maintain adequate reserves. Raftelis recommends the City set target operating reserves at 60 days of operating expenses and capital reserves at the annual average of 5-year capital expenses. This amount provides a reasonable operating allowance for sound stormwater utility operations and exceeds the reserve recommendation in the industry for a utility of this size, which is a reserve equal to 60 days of operating expenses.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 118 City of Mt Shasta / Stormwater Financial Plan & Rate Study The City’s revenue under current rates is far outpaced by revenue requirements. To meet the City’s objectives, Raftelis has calculated the required revenue adjustments from FY 2024 – FY 2028. This adjustment would increase annual rate revenues from approximately $24,000 to $1.4 million in FY2028, allowing the utility to meet its objectives.
Table 5: Stormwater Utility Financial Plan Projections
Description FY2024 FY2025 FY2026 FY2027 FY2028
Annual Revenue
Adjustment
1,193% 140% 33% 20% 17%
Total Rate Revenues $314,625 [1] $755,100 $1,006,800 $1,208,160 $1,409,520 Total Expenditures $139,332 $267,301 $284,469 $1,144,327 $1,552,392 Net Cash Flows $1,750,293 $487,799 $722,331 $63,833 ($142,872) Ending Balance $1,750,293 $2,238,092 $2,960,423 $3,024,256 $2,881,384 Target Reserves $254,605 $509,209 $763,814 $1,018,419 $1,273,023 Over/(Under) Target $1,495,689 $1,728,883 $2,196,609 $2,005,838 $1,608,361 [1] Rate adjustments in FY2024 are expected to be implemented beginning in February 2024.
In addition, Raftelis recommends updating the current rate structure from a per-account charge to an impervious area-based rate structure with equivalent residential units (ERUs) serving as the units of charge.
An IA-based rate structure will improve rate recovery equity between classes and clarity for customers. Under the recommended rate structure, the monthly fees for a typical single-family property are shown in the table below. This rate structure and its development are discussed in detail in the following section.
Table 6: Proposed Monthly Fee per ERU
Description FY2024 [1] FY2025 FY2026 FY2027 FY2028
Months Effective 5 12 12 12 12
Monthly Fee per ERU $15.00 $15.00 $20.00 $24.00 $28.00
[1] Rate adjustments in FY2024 are expected to be implemented beginning in February 2024.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 119 City of Mt Shasta / Stormwater Financial Plan & Rate Study
3. Rate Structure
3.1. Background
The City’s current rate structure is a fixed charge per water account of $1 per month. There were no records to indicate whether this rate, established in the 1990s, was based upon the results of a utility rate study2. The purpose of the rate structure analysis is to revisit the City’s existing rate structure and provide recommendations on updates to the rate structure to improve equity, clarity, collections, administration, and/or revenue generation as needed.
3.2. Rate Structure Analysis
The rate structure currently in place in the City is a uniform flat monthly charge per account. Under this rate structure, all accounts are charged the same rate. The simplicity of this rate structure offers several benefits, primarily that it is easy to communicate and does not present an administrative burden. In addition, there is equality between all users, who are charged the same regardless of the characteristics of the land or developments associated with their account.
However, the current uniform rate structure presents certain drawbacks. The most significant disadvantage is the lack of precision in reflecting the impact of each property on stormwater runoff. Properties with significantly different levels characteristics that impact the quality and quantity of stormwater runoff might pay the same fee. As the main purpose of a stormwater utility is to manage stormwater runoff, charging all properties as if they have the same impact results in inequitable distribution of costs associated with this management.
The most important factor influencing a property’s demand upon the City’s stormwater system and program is stormwater runoff and the best surrogate for that demand is a measure of is impervious area. Using a rate structure founded on measured or effective IA is industry best practice. Implementation of a stormwater fee based on IA is a fair, equitable, and legally defensible stormwater rate structure. This approach directly ties fees to properties demand upon the system through their stormwater runoff, providing a rational nexus between a property’s charge and the demands upon the utility. Properties with more impervious surfaces, which contribute more to runoff and require increased stormwater management efforts, pay higher fees.
As such, Raftelis recommends implementing an impervious area-based rate structure which will recover the required revenues in an equitable manner that reflects the demand placed by each property. Included in this analysis is an updated Equivalent Residential Unit (ERU) determination, the methodology for which is described in detail below. The ERU represents the amount of impervious surface area of a typical single family residential (SFR) property in the City and serves as the unit of charge. ERUs should be periodically updated over time to ensure that they continue to accurately reflect the IA of a typical residential property as the development occurs and characteristics of the City change. 2 RFP: Professional Services for Stormwater Utility Rate Study, City of Mt Shasta, issued January 21, 2022.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 120 City of Mt Shasta / Stormwater Financial Plan & Rate Study
3.2.1. Data
Raftelis used aerial imagery from 2022 and tax assessor data from Siskiyou County, CA to conduct the analysis. This data was used to determine which properties in the City were SFR and which were non-single family residential (NSFR) properties. SFR properties typically have one or two residential units per property.
NSFR properties include all properties not captured in the SFR definition, including multi-family, commercial, industrial, and institutional properties. To determine the proper classification for each parcel, Raftelis reviewed Siskiyou County tax assessor land use codes and reviewed aerial imagery. Table 7 includes land use codes that were determined to be SFR properties based upon land use codes and visual assessment of aerial imagery3. All other properties were considered to be NSFR.
Table 7: SFR Land Use Codes
Land Use
Code
Description Detail
112A Single Family Residential Mobile Home (A=LPT, B=Licensed) 113 Single Family Residential Class 1 to 3 Residence
114 Single Family Residential Class 4 Residence
115 Single Family Residential Class 5 Residence
115M Single Family Residential Class 5 Residence
116 Single Family Residential Class 6 Residence
116M Single Family Residential Class 6 Residence
117 Single Family Residential Class 7 Residence
118 Single Family Residential Class 8 to 10 Residence
214 Multi-Residential - Nonconforming use Class 4 Residence on Multi-Residential 215 Multi-Residential - Nonconforming use Class 5 Residence on Multi-Residential 216 Multi-Residential - Nonconforming use Class 6 Residence on Multi-Residential 221 Multi-Residential - Nonconforming use Duplex Type
313 Commercial - Nonconforming use Class 1 to 3 Residence on Commercial 314 Commercial - Nonconforming use Class 4 Residence on Commercial 315 Commercial - Nonconforming use Class 5 Residence on Commercial 316 Commercial - Nonconforming use Class 6 Residence on Commercial 112A Single Family Residential Mobile Home (A=LPT, B=Licensed)
3.3. Units of Service
To determine the units of service that will serve as the basis upon which all properties are built, Raftelis calculated the City’s ERU value using a sample of SFR properties. This value represents the amount of IA of a typical SFR within the City. We are recommending a flat rate for SFRs; thus, each SFR will be assigned 1 ERU in the computation of units of service. Next, the impervious area on all NSFRs is digitized to determine the IA for each property, which is used to calculate the ERUs of each property. The sum of SFR and NSFR ERUs is the total units of service for the City and are used to calculate rates. The process of developing units of service is described in detail below.
3As properties can occasionally be misclassified in property records, individual property classes can be overridden in the bill file. This initial effort was completed to determine the population of SFRs versus non-SFRs.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 121 City of Mt Shasta / Stormwater Financial Plan & Rate Study
3.3.1. Data Development and ERU Calculation
To calculate the ERU for the City, we conducted a random sample of 270 parcels which were determined to be single-family residences. This sample size was selected to ensure a 95% confidence level in the result. We ensured by visual review of the sample parcels that they encompassed a representative range of geography, structure age, and housing type. In some cases, an original randomly selected sample SFR property was not suitable to be included because it was obscured by vegetation and could not be accurately measured. In these cases, a visibly similar property from the same geographic region (the same block, if possible) was chosen to replace that sample property.
Once identified, the IA on each sample SFR parcel was digitized. Impervious areas include any surface that does not allow water to infiltrate the ground. Typical examples of IA include:
Building roof top and canopies
Concrete and asphalt pavement
Structural decks and patios
Brick and concrete pavers
Gravel used for vehicular or pedestrian traffic and/or vehicle parking.
Figures 1 and 2 show examples of digitized SFR parcels. The sample property’s boundary is outlined in yellow while IA is shown in translucent blue.
Once properties were digitized, Raftelis calculated summary statistics for the sample set.
Figures 1 & 2: Digitized SFR Parcels
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 122 City of Mt Shasta / Stormwater Financial Plan & Rate Study Table 8: Sample Statistics
Maximum IA 18,060 sq ft
Minimum IA 1,099 sq ft
Average IA 3,429 sq ft
Median IA 3,082 sq ft
Based on this analysis, Raftelis recommends that the City define its ERU value as 3,000 to align with the calculated median IA of 3,082.
3.3.2. Units of Service Calculation
Raftelis calculated units of service separately for SFR and NSFR properties. SFRs were determined to be 1 ERU; therefore, these units were determined using a simple count of SFR properties.
NSFR units of service were calculated using a three-step process. First, NSFR properties were identified as those which did not fall into the SFR classification. Second, IA on these properties was digitized to determine the total square feet of impervious area for each property. Last, the ERUs for each parcel were calculated by dividing IA by the recommended ERU value of 3,000 sq ft, then rounding up to the next whole integer, as shown in the example below.
Table 9: Sample Property ERU Calculation Example
IA = 4,968 sq ft
ERUs = 4,968 sq ft / 3,000 sq ft per ERU = 1.656 2 ERUs The updated units of service calculated for this study include 1,206 SFR and 2,989 NSFR ERUs.
3.4. Rates Under Recommended Structure
Using the calculated units of service and rate requirements for each fiscal year of the study period, Raftelis calculated the required monthly rates under an IA-based rate structure.
Table 10: Calculated Monthly Rates Under Recommended Structure, FY 2024 – FY 2028 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
Units of Service
SFR 1,206 1,206 1,206 1,206 1,206
NSFR 2,989 2,989 2,989 2,989 2,989
Total ERUs 4,195 4,195 4,195 4,195 4,195
Expenses
O&M $37,450 $38,574 $39,731 $40,923 $42,150
Capital $101,882 $228,728 $244,738 $1,103,404 $1,510,242 Reserve Targets
O&M $1,386 $1,386 $1,386 $1,386 $1,386
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 123 City of Mt Shasta / Stormwater Financial Plan & Rate Study Capital $253,219 $253,219 $253,219 $253,219 $253,219
Revenue Requirement $393,896 $521,865 $539,033 $1,398,891 $1,806,957 Non-Rate Revenue $1,575,000 $0 $0 $0 $0
Revenue to be Collected from
Rates
-$1,181,104 $521,865 $539,033 $1,398,891 $1,806,957
Calculated Rate per ERU -$23.47 $10.37 $10.71 $27.79 $35.90 The calculations in the table above assume rates will be in effect for 12 consecutive months starting at the beginning of the fiscal year (July 1). While these rates would provide adequate funding for planned expenditures over the study period, they fluctuate noticeably from year to year, and feature large rates that may be intolerable to rate payers. To avoid such variability in rates and keep rates from reaching such high peaks in later years, Raftelis recommends beginning with a lower rate and increasing rates gradually over the course of the study. Raftelis recommends using the rate schedule detailed below for FY 2024 through FY 2028.
Table 11: Proposed Rates Under Recommended Structure, FY 2024 – FY 2028 Description FY 2024 [1] FY 2025 FY 2026 FY 2027 FY 2028 Months Effective 5 12 12 12 12
Proposed Rate per ERU $15.00 $15.00 $20.00 $24.00 $28.00 [1] Rate adjustments in FY2024 are expected to be implemented beginning in February 2024.
Raftelis recommends instituting an impervious area (IA)-based rate structure with equivalent residential units (ERUs) serving as the unit of charge. An IA-based rate structure will improve equity of revenue recovery between classes. Under this structure, all parcels with an SFR land use code will be charged using a flat rate of 1 ERU. The units of service for NSFRs will be calculated by dividing IA by the ERU value of 3,000 sq ft, then rounding up to the nearest whole number, as shown in the example in Table 9. This structure is shown in the table below.
Table 12: Recommended Rate Structure
Land Use Type Rate Structure
Single-Family Residential (SFR) Flat fee, 1 ERU per parcel Non-Single Family Residential
(NSFR)
Fee calculated on measured IA;
1 ERU per 3,000 sq ft IA
Under the recommended rate structure, the monthly bill for a typical single-family property will increase from $1 to $15.00 in February 2024.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 124 City of Mt Shasta / Stormwater Financial Plan & Rate Study Table 13: Comparison of FY2023 Current and Recommended Rates Description Current Rates,
FY 2023
Recommended Rates,
FY 2024 [1]
Charge per bill $1.00 per account $15.00 per ERU
[1] Rate adjustments in FY2024 are expected to be implemented beginning in February 2024.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 125 City of Mt Shasta / Stormwater Financial Plan & Rate Study
4. Final Recommendations
The study team found that projected stormwater service revenue is insufficient to meet annual revenue requirements through the study period. Raftelis recommends rates be increased to meet revenue requirements and sufficiently fund operating and capital expenditures, as well as provide adequate reserves through the study period.
To meet this goal, Raftelis recommends revenue adjustments following the schedule below for FY 2024 through FY 2028.
Table 14: Recommended Revenue Adjustments, FY 2024 - 2028 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
Annual Revenue Adjustments 1,193% 140% 33% 20% 17%
These adjustments will increase annual rate revenues from approximately $24,000 to an average of approximately $1.0 million, allowing the utility to meet its goals. Following FY 2028, Raftelis recommends annual revenue adjustments of 3.0%. In addition, Raftelis recommends instituting an impervious area-based rate structure with equivalent residential units (ERUs) serving as the units of charge. Under the recommended rate structure, SFRs will be charged as 1 ERU, and units of service for NSFRs will be calculated based on measured IA.
Table 15: Recommended Rate Structure
Land Use Type Rate Structure
Single-Family Residential (SFR) Flat fee, 1 ERU per parcel Non-Single Family Residential
(NSFR)
Fee calculated on measured IA;
1 ERU per 3,000 sq ft IA
Under this rate structure and recommended revenue adjustments, the monthly bill for a typical single-family property will increase from $1.00 to $15.00 in February 2024. Proposed rates are shown in the table below.
Table 16: Proposed Rates Under Recommended Structure, FY 2024 – FY 2028 FY 2024 [1] FY 2025 FY 2026 FY 2027 FY 2028
Months Effective 5 12 12 12 12
Proposed Rate per ERU $15.00 $15.00 $20.00 $24.00 $28.00 [1] Rate adjustments in FY2024 are expected to be implemented beginning in February 2024.
Raftelis recommends that the stormwater financial plan be updated annually to reflect current estimates of revenue, operating expenses, capital improvement needs, and maintenance of reserve targets.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 126 Agenda Item # 12
Staff Report
Meeting Date: November 13th, 2023
To: City Council
From: City Manager
Subject: Proposed additional funding for the Chamber of Commerce Recommended Action:
Staff recommends the provision of an additional $15,000 per/year to support Chamber of Commerce activities.
Summary:
The last contract between the City of Mount Shasta and the Chamber of Commerce was approved by Council in June of 2016. In the signed agreement, $65k in annual funding was to be paid in four annual installments for the operation of the Visitor’s Bureau and to fund Chamber led events. However, this was not consistent with the draft agreement shared with the Chamber.
Under the reviewed draft agreement, there was a clause stating that the Chamber would be funded at a rate of 13% of annual TOT. However, before presenting the final contract to the Chamber the City Manager at the time swapped that clause with a flat rate of $65,000 to be paid in four annual installments. This change was not disclosed to the Chamber, though the Chamber failed to read the final agreement.
During the last six months, the City Manager has met with the Chamber on a couple of occasions where they have shared that they have been struggling to stay open and have moved from a seven to a five day schedule. In addition, the Chamber’s Director has struggled to keep up with paying for certain Chamber-led community events, paying certain bills and hiring part time administrative staff. Instead of asking for the City to reconsider providing a certain percentage of TOT to help fund the Chamber, they’ve asked that the City provide an additional $15,000 in annual funding.
During the last meeting with Casey Clure, the head of the Chamber’s Board of Directors, Muriel inquired as to whether the Chamber has reached out to the Siskiyou Economic Development Commission (SEDC) about the potential availability of TBID Funding. After our meeting, Casey called SEDC and they were told that there are (10) $3,000 grants available for Siskiyou County winning applicants each year to fund marketing services. The Chamber has agreed to apply for one of these grants, but even if they have success, $3,000 only helps fund only one year of marketing services and can’t be counted on as part of a consistent stream of operating revenue.
Based on the profit and loss statements provided by the Chamber, staff believes that the request X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 127 is in the best interest of marketing the City effectively into the future and in the generation of additional TOT and TUT.
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 128 Oct '22 - Sep 23
Income
4000 · Membership Dues 36,097.50
Pavilion Sales
4100 · Taxable Retail Sales 14,367.39
4105 · Taxable Online Sales 444.30
4110 · Non Taxable Food 856.04
4140 · Donations at Pavilion 135.88
Total Pavilion Sales 15,803.61
Event Income
4146 · Event Reimbursements 4,596.00
4150 · 4th of July Event Income 2,700.00
4200 · 4th of July Parade Income 585.00
4210 · 4th of July Vendors Income 23,820.00
4215 · Event Taxable Sales 34,375.30
4221 · Golf Tournament 7,640.00
4222 · Golf Tee Sponsors 3,019.00
4223 · Golf Raffle 2,109.00
4237 · Fall Events 2,200.00
4251 · Winter Holiday Light Parade 315.00
4253 · Winter Holiday Tree Sponsors 2,600.00
4254 · Winter Holiday Event 2,768.00
Total Event Income 86,727.30
Advertising Income
4605 · Attractions Map 4,105.00
4620 · Other Media 35,700.00
Total Advertising Income 39,805.00
Other Income
4800 · Admin Fees 103.50
4810 · Interest Income 16.13
4815 · Donations 300.00
4816 · Miscellaneous Income 133.06
4817 · Mt. Shasta City TOT 65,000.00
4828 · Refunds/Reimbursements 1,052.37
4850 · GC Breakage Income 7,321.00
4900 · Grants/Other Income 15,000.00
Total Other Income 88,926.06
Total Income 267,359.47
Cost of Goods Sold
4920 · Inventory Adjustment 1,634.23
4930 · Merchandise Purchases 10,380.53
Total COGS 12,014.76
Gross Profit 255,344.71
12:07 PM Mt. Shasta Chamber of Commerce Inc.
10/23/23 Income Statement
Accrual Basis October 2022 through September 2023
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 129 Oct '22 - Sep 23
Expense
Payroll Expenses
5000 · Gross Wages 84,695.80
5045 · Vacation Accrued 2,121.58
5050 · Workers' Comp Insurance 1,384.21
Total Payroll Expenses 88,201.59
Payroll Taxes
5010 · Social Security Tax 5,326.00
5020 · FUTA 271.62
5030 · Medicare Tax 1,245.61
5040 · SUI 596.42
5041 · ETT 32.15
Total Payroll Taxes 7,471.80
6000 · Accounting Exp 12,135.50
Advertising
6120 · Other Media 37,550.00
Total Advertising 37,550.00
Event Expenses
6418 · Event Supplies 3,754.02
6419 · Event Entertainment/Labor 16,350.00
6421 · Golf Tournament Expense 6,382.09
6423 · Golf Raffle Expense 250.33
6424 · Fall Events Expense 395.00
6425 · July 4th Vendors Refunds 175.00
6430 · July 4th Event Expense 16,362.55
6435 · July 4th Parade 400.00
6446 · Winter Holiday Expense 2,368.07
Total Event Expenses 46,437.06
Overhead Expense
6500 · Bad Debts Expense 1,987.98
6510 · Bank Charges 3,241.04
6520 · Cash Over/Short -23.17
6525 · Dues & Subscriptions 7,082.78
6530 · Finance Charge/Late Fees 584.70
6532 · Gifts & Promotional Expenses 390.00
6533 · Insurance-General/Liability 4,832.90
6534 · Insurance - Building & Property 1,170.80
6535 · Insurance-D&O 1,254.00
6538 · Lease/Rent Equipment 4,913.08
6545 · Equipment Expense 2,391.82
6548 · Office Supplies 3,011.32
6550 · Postage 676.74
6555 · Printing/Reproduction/Design 1,196.72
6560 · Storage Rent 1,200.00
6565 · Repair & Maint-Bldg/Grnds 2,918.94
6571 · Shipping Online Sales 132.88
6570 · Repair & Maint-Equipment 438.75
12:07 PM Mt. Shasta Chamber of Commerce Inc.
10/23/23 Income Statement
Accrual Basis October 2022 through September 2023
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 130 Oct '22 - Sep 23
6575 · Supplies 1,410.49
6580 · Licenses/Permits/Fees 1,261.50
6584 · Taxes - Bus. Ppty. 112.91
6585 · Telephone Exp 3,568.62
6590 · Utilities Exp 3,180.52
Total Overhead Expense 46,935.32
6595 · Donations 70.00
6596 · Meals 169.03
6600 · Web Page Expense 848.49
6610 · Webcam Expense 3,682.26
6689 · Sales Tax Adjustment -5.14
6690 · Training 30.85
Total Expense 243,526.76
Net Income 11,817.95
12:07 PM Mt. Shasta Chamber of Commerce Inc.
10/23/23 Income Statement
Accrual Basis October 2022 through September 2023
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 131 Oct '22 - Sep 23 Oct '21 - Sep 22 $ Change % Change
Income
Pavilion Sales
4100 · Taxable Retail Sales 14,367.39 13,137.46 1,229.93 9.4% 4105 · Taxable Online Sales 444.30 0.00 444.30 100.0%
4110 · Non Taxable Food 856.04 765.22 90.82 11.9%
4115 · Non Taxable Postage Stamps 0.00 14.00 -14.00 -100.0% 4140 · Donations at Pavilion 135.88 247.15 -111.27 -45.0% Total Pavilion Sales 15,803.61 14,163.83 1,639.78 11.6% Advertising Income
4605 · Attractions Map 4,105.00 0.00 4,105.00 100.0%
4620 · Other Media 35,700.00 8,700.00 27,000.00 310.3%
Total Advertising Income 39,805.00 8,700.00 31,105.00 357.5% Other Income
4810 · Interest Income 0.76 0.75 0.01 1.3%
4816 · Miscellaneous Income 0.06 800.00 -799.94 -100.0% 4817 · Mt. Shasta City TOT 65,000.00 76,250.00 -11,250.00 -14.8% Total Other Income 65,000.82 77,050.75 -12,049.93 -15.6% Total Income 120,609.43 99,914.58 20,694.85 20.7%
Cost of Goods Sold
4910 · Inventory Adj. Donations 0.00 -40.00 40.00 100.0% 4920 · Inventory Adjustment 1,634.23 -409.25 2,043.48 499.3% 4930 · Merchandise Purchases 10,380.53 6,177.77 4,202.76 68.0% Total COGS 12,014.76 5,728.52 6,286.24 109.7%
Gross Profit 108,594.67 94,186.06 14,408.61 15.3%
Expense
Payroll Expenses
5000 · Gross Wages 41,625.97 32,862.32 8,763.65 26.7%
5045 · Vacation Accrued 634.46 402.35 232.11 57.7%
5050 · Workers' Comp Insurance 1,006.07 701.09 304.98 43.5% Total Payroll Expenses 43,266.50 33,965.76 9,300.74 27.4% Payroll Taxes
5010 · Social Security Tax 2,580.80 2,045.32 535.48 26.2% 5020 · FUTA 199.19 86.57 112.62 130.1%
5030 · Medicare Tax 603.54 478.36 125.18 26.2%
5040 · SUI 449.89 447.23 2.66 0.6%
5041 · ETT 23.56 14.41 9.15 63.5%
Total Payroll Taxes 3,856.98 3,071.89 785.09 25.6%
6000 · Accounting Exp 5,957.75 4,831.50 1,126.25 23.3%
Advertising
6120 · Other Media 37,550.00 16,424.99 21,125.01 128.6% Total Advertising 37,550.00 16,424.99 21,125.01 128.6%
11:55 AM Mt. Shasta Chamber of Commerce Inc.
10/23/23 Profit & Loss VB
Accrual Basis October 2022 through September 2023
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 132 Oct '22 - Sep 23 Oct '21 - Sep 22 $ Change % Change
Overhead Expense
6500 · Bad Debts Expense 1.41 0.00 1.41 100.0%
6510 · Bank Charges 1,443.67 1,714.01 -270.34 -15.8%
6520 · Cash Over/Short -12.91 1.59 -14.50 -912.0%
6525 · Dues & Subscriptions 1,854.01 845.13 1,008.88 119.4% 6532 · Gifts & Promotional Expenses 0.00 40.00 -40.00 -100.0% 6533 · Insurance-General/Liability 1,064.73 1,135.30 -70.57 -6.2% 6534 · Insurance - Building & Prope... 585.36 0.00 585.36 100.0% 6535 · Insurance-D&O 627.00 627.00 0.00 0.0%
6538 · Lease/Rent Equipment 1,644.48 2,525.15 -880.67 -34.9% 6545 · Equipment Expense 1,259.88 0.00 1,259.88 100.0%
6548 · Office Supplies 1,231.91 1,612.67 -380.76 -23.6% 6550 · Postage 324.99 292.00 32.99 11.3%
6555 · Printing/Reproduction/Design 523.33 597.43 -74.10 -12.4% 6560 · Storage Rent 600.00 550.00 50.00 9.1%
6565 · Repair & Maint-Bldg/Grnds 895.00 150.00 745.00 496.7% 6571 · Shipping Online Sales 132.88 0.00 132.88 100.0%
6570 · Repair & Maint-Equipment 371.25 125.00 246.25 197.0% 6575 · Supplies 780.62 547.56 233.06 42.6%
6580 · Licenses/Permits/Fees 100.00 100.00 0.00 0.0%
6584 · Taxes - Bus. Ppty. 56.45 47.55 8.90 18.7%
6585 · Telephone Exp 1,765.00 1,626.76 138.24 8.5%
6590 · Utilities Exp 1,460.92 1,295.19 165.73 12.8%
Total Overhead Expense 16,709.98 13,832.34 2,877.64 20.8% 6600 · Web Page Expense 398.74 406.24 -7.50 -1.9%
6689 · Sales Tax Adjustment -5.14 -3.17 -1.97 -62.2%
Total Expense 107,734.81 72,529.55 35,205.26 48.5%
Net Income 859.86 21,656.51 -20,796.65 -96.0%
11:55 AM Mt. Shasta Chamber of Commerce Inc.
10/23/23 Profit & Loss VB
Accrual Basis October 2022 through September 2023
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 133 Oct '18 - Sep 19 Oct '19 - Sep 20 Oct '20 - Sep 21 Oct '21 - Sep 22 Oct '22 - Sep 23 TOTAL Income
Pavilion Sales
4100 · Taxable Retail Sales 20,994.76 14,244.89 16,561.83 13,137.46 14,367.39 79,306.33 4105 · Taxable Online Sales 0.00 0.00 0.00 0.00 444.30 444.30 4110 · Non Taxable Food 1,019.10 1,481.42 1,256.90 765.22 856.04 5,378.68 4115 · Non Taxable Postage Stamps 0.00 27.65 14.00 14.00 0.00 55.65 4139 · Discounts 0.00 -16.50 -2.13 0.00 0.00 -18.63
4140 · Donations at Pavilion 785.42 471.84 245.70 247.15 135.88 1,885.99 Total Pavilion Sales 22,799.28 16,209.30 18,076.30 14,163.83 15,803.61 87,052.32 Advertising Income
4605 · Attractions Map 0.00 0.00 0.00 0.00 4,105.00 4,105.00 4610 · Visitors Guide Income 100.00 0.00 0.00 0.00 0.00 100.00 4620 · Other Media 0.00 0.00 0.00 8,700.00 35,700.00 44,400.00 Total Advertising Income 100.00 0.00 0.00 8,700.00 39,805.00 48,605.00 Other Income
4810 · Interest Income 1.53 0.76 0.75 0.75 0.76 4.55
4816 · Miscellaneous Income 0.00 0.00 20.00 800.00 0.06 820.06 4817 · Mt. Shasta City TOT 65,000.00 48,750.00 52,500.00 76,250.00 65,000.00 307,500.00 4830 · Online Non-taxable Income 0.00 13.19 0.00 0.00 0.00 13.19 4835 · OtherTxble Income 0.00 0.00 120.88 0.00 0.00 120.88 Total Other Income 65,001.53 48,763.95 52,641.63 77,050.75 65,000.82 308,458.68 Total Income 87,900.81 64,973.25 70,717.93 99,914.58 120,609.43 444,116.00 Cost of Goods Sold
4910 · Inventory Adj. Donations 0.00 69.75 8.82 -40.00 0.00 38.57 4920 · Inventory Adjustment 937.16 -465.87 -710.33 -409.25 1,634.23 985.94 4930 · Merchandise Purchases 10,748.93 7,579.42 8,408.94 6,177.77 10,380.53 43,295.59 Total COGS 11,686.09 7,183.30 7,707.43 5,728.52 12,014.76 44,320.10 Gross Profit 76,214.72 57,789.95 63,010.50 94,186.06 108,594.67 399,795.90 Expense
Payroll Expenses
5000 · Gross Wages 43,696.00 32,853.34 20,514.38 32,862.32 41,625.97 171,552.01 5045 · Vacation Accrued 604.43 379.49 96.06 402.35 634.46 2,116.79 5050 · Workers' Comp Insurance 315.31 186.63 1,237.25 701.09 1,006.07 3,446.35 5060 · ER Pension Match 249.38 0.00 0.00 0.00 0.00 249.38 Total Payroll Expenses 44,865.12 33,419.46 21,847.69 33,965.76 43,266.50 177,364.53 Payroll Taxes
5010 · Social Security Tax 2,709.16 2,036.93 1,271.88 2,045.32 2,580.80 10,644.09 5020 · FUTA 149.75 111.04 41.55 86.57 199.19 588.10
5030 · Medicare Tax 633.60 476.36 297.45 478.36 603.54 2,489.31 5040 · SUI 1,246.12 853.25 263.15 447.23 449.89 3,259.64 5041 · ETT 23.13 18.51 6.92 14.41 23.56 86.53
Total Payroll Taxes 4,761.76 3,496.09 1,880.95 3,071.89 3,856.98 17,067.67 6000 · Accounting Exp 6,053.00 5,268.00 4,924.00 4,831.50 5,957.75 27,034.25 Advertising
6120 · Other Media 2,492.34 828.00 11,809.60 16,424.99 37,550.00 69,104.93 Total Advertising 2,492.34 828.00 11,809.60 16,424.99 37,550.00 69,104.93 Overhead Expense
6500 · Bad Debts Expense 0.00 0.00 0.00 0.00 1.41 1.41
6510 · Bank Charges 910.39 709.04 1,067.07 1,714.01 1,443.67 5,844.18 6520 · Cash Over/Short -98.29 -10.51 -4.32 1.59 -12.91 -124.44 6525 · Dues & Subscriptions 2,275.92 283.42 577.99 845.13 1,854.01 5,836.47 6530 · Finance Charge/Late Fees 1.04 2.08 2.07 0.00 0.00 5.19 6532 · Gifts & Promotional Expenses 0.00 16.66 0.00 40.00 0.00 56.66 6533 · Insurance-General/Liability 1,116.50 1,026.32 862.40 1,135.30 1,064.73 5,205.25 6534 · Insurance - Building & Property 0.00 0.00 0.00 0.00 585.36 585.36 6535 · Insurance-D&O 741.96 682.16 632.22 627.00 627.00 3,310.34 6538 · Lease/Rent Equipment 980.14 990.73 1,075.49 2,525.15 1,644.48 7,215.99 6545 · Equipment Expense 429.01 128.99 439.52 0.00 1,259.88 2,257.40 6548 · Office Supplies 1,736.13 1,420.53 1,495.24 1,612.67 1,231.91 7,496.48 6550 · Postage 366.62 259.00 413.20 292.00 324.99 1,655.81 6555 · Printing/Reproduction/Design 491.62 546.00 409.50 597.43 523.33 2,567.88 6560 · Storage Rent 600.00 600.00 650.00 550.00 600.00 3,000.00 6565 · Repair & Maint-Bldg/Grnds 976.99 966.84 550.12 150.00 895.00 3,538.95 6571 · Shipping Online Sales 0.00 0.00 0.00 0.00 132.88 132.88 6570 · Repair & Maint-Equipment 142.50 138.75 5.89 125.00 371.25 783.39 11:42 AM Mt. Shasta Chamber of Commerce Inc.
10/23/23 Profit & Loss VB
Accrual Basis October 2018 through September 2023
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 134 Oct '18 - Sep 19 Oct '19 - Sep 20 Oct '20 - Sep 21 Oct '21 - Sep 22 Oct '22 - Sep 23 TOTAL 6575 · Supplies 127.81 626.62 261.51 547.56 780.62 2,344.12 6580 · Licenses/Permits/Fees 217.50 222.50 100.00 100.00 100.00 740.00 6584 · Taxes - Bus. Ppty. 36.55 31.67 27.09 47.55 56.45 199.31 6585 · Telephone Exp 2,060.56 1,862.55 1,576.46 1,626.76 1,765.00 8,891.33 6590 · Utilities Exp 1,515.65 940.10 1,142.18 1,295.19 1,460.92 6,354.04 Total Overhead Expense 14,628.60 11,443.45 11,283.63 13,832.34 16,709.98 67,898.00 6596 · Meals 51.93 0.00 0.00 0.00 0.00 51.93
6600 · Web Page Expense 535.52 157.50 534.95 406.24 398.74 2,032.95 6688 · Plaza Maintenance Expense 6,600.00 5,450.00 0.00 0.00 0.00 12,050.00 6689 · Sales Tax Adjustment 2.90 -1.34 -1.63 -3.17 -5.14 -8.38 Total Expense 79,991.17 60,061.16 52,279.19 72,529.55 107,734.81 372,595.88 Net Income -3,776.45 -2,271.21 10,731.31 21,656.51 859.86 27,200.02 11:42 AM Mt. Shasta Chamber of Commerce Inc.
10/23/23 Profit & Loss VB
Accrual Basis October 2018 through September 2023
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 135 City Council Agenda Item #10
Date: June 27, 2016
To: Mayor and City Council
From: Paul Eckert, City Manager
Subject: Resolution Approving Agreement with Mt. Shasta Chamber of Commerce for Operation of the Visitors Bureau for the period of July 1, 2016 through June 30, 2019.
Recommendation:
Staff respectfully recommends adoption of Resolution Number CCR 16-29 authorizing an agreement between the City of Mt. Shasta and the Mt. Shasta Chamber of Commerce for operation of the Visitors Bureau for the period of July 1, 2016 through June 30, 2019.
Background:
The current agreement between the City and the Chamber for the operation of the Visitor’s Bureau and community-wide events expires on June 30, 2016. The City has provided funding to the Chamber of Commerce for the past 14 years, funded with Transient Taxes collected from visitors staying at local hotels. The City Council allocated $65,000 annually of the prior year's TOT. Staff has negotiated a new three-year agreement with the Chamber that clearly outlines the services to be provided by the Chamber and sets reporting guidelines, tracking of performance under the agreement, and a review process for each fiscal year.
The attached agreement is a comprehensive contract and includes specific duties and responsibilities in Exhibit A. Staff receommends $65,000 be provided annually for each of the three years of the proposed agreement. In addition to operating the Visitor’s Center and managing Special Events, the Chamber will sponser Business Informational Meetings in coordination with the City on common issues to the community, including the new Team Shasta Initiative. Mixers, promotional events, ribbon cuttings, and business seminars are described, along with a local business shopping program targeted at keeping our dollars at home. Finally, the agreement contains a termination clause that allows the Council in event of a fiscal emergency to use the TOT funds funding the agreement for other purposes.
Staff recommends approval of the resolution and agreement as presented. The City Attorney has reviewed the format and content and concurs with the recommendation.
Financial Impact:
There are no cost increases associated with the proposed agreement with the Chamber of Commerce.
Compliance with the City Council’s 2014-2017 Strategic Plan:
The City Council’s efforts to maintain and enhance our Visitor Services Bureau falls under: Strategic Focus I – Expand Quality of Life; Strategic Focus II – Maximize our “Destination Location” Opportunities; and Strategic Focus IV – Grow Mt. Shasta Pride and Quality.
Attachments:
Resolution CCR 16-29, Agreement, and Exhibit
X Regular Session
Special Session
Emergency Session
Closed Session
Mt. Shasta City Council Regular Meeting Monday November 13, 2023 136