“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute
2. Roll call
3. Special Presentation: Melissa Cummins, Siskiyou County Local Transportation Commission
4. Public Comment:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an agenda item noted on the regular agenda, please address the Council when that item is open for public comment.
Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. If you have documents to present to members of Council, please provide a minimum of seven (7) copies to the Deputy City Clerk. Email Comments may be submitted to the City Clerk’s Office ([email protected]). Items received no later than 12:00 pm on the day of the meeting will be provided to the City Council prior to the meeting. These items will NOT be read into the record.
5. Council and Staff Comments
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Mt. Shasta City Council Regular Meeting Agenda
Monday, February 26, 2024, 5:30 p.m.
This meeting will be presented in a hybrid format and can be attended in two ways:
In-Person at the Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd. Mt. Shasta, CA OR
Online at the following link:
MountShasta.22Ave.tv
For the safety of our staff, the council, and public, we are no longer allowing members of the audience to carry large bags, backpacks, or other items outside of small personal items such as purses or satchels. Only service animals are allowed inside council chambers; nonservice pets are not allowed under any circumstances. Violators will be asked to remove the bag and/or animal, and refusal to do so will be cause for removal from the meeting.
Mt. Shasta City Council Regular Meeting February 26, 2024 1 Page
5-13
Mt. Shasta Regular City Council Meeting Agenda
Monday, February 26, 2024
CITY COUNCIL BUSINESS
All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: January 22, 2024 Regular and Special Meeting, February 12, 2024 Regular Meeting
b. Approval of Disbursements: Accounts Payable: 2/8/2024; Total Gross Payroll and Taxes: For Period Ending 2/4/2024
c. Mountain Runners 4th of July Letter of Support
d. Monthly Investment and Revenue Report
Background: The Friends of the Library have been managing the Library since the Independent Contractor relationship with the former Library Executive Director was not renewed. They have asked that the relationship with the City be formalized with the City via a contract.
Report By: Todd Juhasz, City Manager
Recommended Council Action: The City Manager recommends approving an agreement with the Friends of the Library that formalizes their existing relationship with the City.
Project
Background: The Library Tax Advisory Committee selected Noll & Tam Architects for architectural consulting services to review the original plans for the Library as the firm specializes in the design, construction, and renovation of libraries. In this initial phase, the firm is to review the previously prepared expansion plans as well as seek to understand programming and space needs via interviews with the Friends of the Library, the LTAC, and through a stakeholders/public meeting to determine desirable programming for the Library.
Report By: Todd Juhasz, City Manager
Recommended Council Action: The City Manager recommends approving the final scope of work for the Mt Shasta Library Expansion, Renovation, and Modernization.
parcels
Background: The City Council has discussed and approved entering into an agreement with Alan Brownell for six months to lease the two unimproved parcels located at 415 North Chestnut Street (APNs 057-191-150, 057-191-180). During this lease period, the City will conduct a commercial appraisal and perform an environmental assessment. Staff has contacted several commercial appraisers between Chico and Medford for estimates to conduct commercial appraisals of the three APNs that comprise the property. Staff recommends approval of Chuck Ryan of Ryan Valuation Services to complete the appraisals.
Report By: Todd Juhasz, City Manager
Recommended Council Action: The City Manager recommends approving the commercial appraisal of the three APNs that encompass the Brownell property located at 415 North Chestnut Street for a total fee of $10,000.
Mt. Shasta City Council Regular Meeting February 26, 2024 2 14-37
38-42
43-49
50-54
Mt. Shasta Regular City Council Meeting Agenda
Monday, February 26, 2024
Background: City staff will present potential adjustments to the City budget for fiscal year 2023/24 for contract work for City annexation and for software for internal processes.
Report By: Muriel Terrell, Finance Director
Recommended Council Action: Review, discuss, and approve the Proposed Budget Adjustments for fiscal year 2023-2024
CITY COUNCIL/STAFF REPORTING PERIOD
12. Reports on Outside Meetings
13. Future Agenda Items and Meetings (Appearing on the agenda within 60-90 days):
a. Sidewalk Snow Removal In the Downtown – 3/11/2024
b. Fiscal year 24/25 budget projection – TBD
c. Expansion of Enhanced Infrastructure Financing District boundaries – TBD d. Discussion and Possible Action: City Manager Salary – TBD e. Approval of Funds to Complete a Survey of Washington Avenue – TBD f. Amendment of Parklet Ordinance – TBD
g. Discussion and Possible Action: Downtown Enhancement Advisory Committee Fiscal Review and Project Approval - TBD
h. Discussion and Possible Action: Beautification Committee Fiscal Review and Project Approval – TBD
i. General Plan & Housing Annual Progress Report – TBD
j. Graffiti Ordinance – TBD
k. Discussion and Possible Action: Rental, Lease, or Purchase of Lot Located at the northwest corner of Alma and N. Mt. Shasta Blvd - TBD
Future Agenda Items Over 90 Days:
l. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
m. Objective Design Standards Presentation/Discussion
Mt. Shasta City Council Regular Meeting February 26, 2024 3 55-61
Mt. Shasta Regular City Council Meeting Agenda
Monday, February 26, 2024
14. Adjourn
I, Kathryn Joyce, declare under penalty of perjury that this agenda has been posted at least 72 hours in advance at the Mt.
Shasta City Hall, 305 N. Mt. Shasta Blvd, Mt. Shasta, CA, in the glass case and on the City website at www.mtshastaca.gov.
Agendas and packets shall be made available at least 72 hours in advance of regular meetings and 24 hours in advance of special meetings on the City’s web site. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting shall be made available on the City’s web site www.mtshastaca.gov.
Availability of Public Records: All public records related to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at City Hall located at 305 North Mt. Shasta Blvd.
The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services. In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, please contact the Office of the City Clerk at 530-326-7516 or [email protected] as soon as possible.
Providing at least 72 hours’ notice will help ensure that reasonable arrangements can be made.
Mt. Shasta City Council Regular Meeting February 26, 2024 4 2/21/2024
1 Introduction & Current Projects
February 26, 2024
Siskiyou County Local
Transportation Commission
Siskiyou County
Local
Transportation
Commission
(SCLTC) _______ Regional
Transportation
Planning Agency
(RTPA)
Comprised of elected officials from Board of
Supervisors and City Councils
Responsible for transportation planning within
the region (transit, streets/roads, active
transportation)
Acts as a liaison between our local partners and
state agencies on transportation related projects.
Various programs or plans managed by
SCLTC
1 2
Mt. Shasta City Council Regular Meeting February 26, 2024 5 2/21/2024
2 Coordination Activities
State Highway
Projects
• Happy Camp
Complete Streets
• McCloud 89
Intersection
Improvements
• Fort Jones – State
Route 3 Pavement
Project
• Dorris State Route 97
Pavement Project
Local STIP
Projects
• STIP projects
(amendments,
extension requests,
additional funding
needs)
• Monthly meetings
with Caltrans Division
of Local Assistance
Monitor Grant
Opportunities
• Clean California
Funding
• US DOT Grants
• Evaluating
opportunities for
partnership projects
between Commission,
County, and other
local partners.
Transportation
Stakeholder
Engagement
• Rural Counties Task
Force
• North State Super
Region
• Regional Transportation Planning Agencies
Group
• California
Transportation Commission
• Caltrans
SCLTC
Funding
Programs
• Regional Surface Transportation Block Grant • Annual Allocation of Funds for Projects (Road, Bike, Pedestrian Improvements
• Other Funds Under SCLTC’s Jurisdiction
• Local Transportation Funds
• Carbon Reduction Program (*NEW) • Transit Funding Sources • State of Good Repair • Low Carbon Transit Operations Program • State Transit Assistance
• SB125 (NEW) • Regional Transportation Improvement Program 3 4
Mt. Shasta City Council Regular Meeting February 26, 2024 6 2/21/2024
3 Regional Transportation Improvement Program
(RTIP) • RTIP
• Program primarily funds streets/roads projects. • Projects included must be nominated by local agency. • SCLTC Prepares Program • RTIP each odd numbered year. • CTC adopts the State Transportation Improvement Program (STIP) each even numbered year. • SCLTC adopted and submitted the 2024 RTIP in December 2023. • 2024 RTIP • $ 6,802 million target • Project submissions totaled $ 20+ million Regional Transportation
Improvement Program
• Mt Shasta projects include:
Existing: • Lake Street Rehabilitation
New Project: • McCloud Avenue Reconstruction
(Environmental Phase Only)
5 6
Mt. Shasta City Council Regular Meeting February 26, 2024 7 2/21/2024
4 Siskiyou
County
Pavement
Management
System
• StreetSaver includes a Pavement Condition Index (PCI) rating for each segment of paved roadway. • Consultant initially hired in 2015 with subsequent updates conducted in 2017 and 2019. • SCLTC recently awarded 3-year contract (2023~2026). • Update Schedule:
Agency Last Update Next Update
Mt Shasta 2017/2018 2025
7 8
Mt. Shasta City Council Regular Meeting February 26, 2024 8 2/21/2024
5 Pavement Management System
Systemwide – Entire Region
9 10
Mt. Shasta City Council Regular Meeting February 26, 2024 9 2/21/2024
6 • Project team: • Siskiyou County Local Transportation Commission (SCLTC) • Alta Planning + Design, Inc., • Siskiyou Outdoor Recreation Alliance (SORA) • Goal: Prepare a countywide Active Transportation Plan (ATP) by identifying and prioritizing active transportation infrastructure projects, programs, and policies to meet the needs of the community. The ATP will focus on identifying opportunities to improve pedestrian and bicycle infrastructure, such as crosswalks, bike paths, and sidewalks. • Dates: Winter 2023 through spring 2025 • Funding: Grant from the California Transportation Commission’s Active Transportation Program Project Summary
Siskiyou ATP Project Timeline
Fall Spring Summer
2023 2024
Fall Spring
2025
Winter Winter
Siskiyou County
Transportation Commission Meeting
Community
Open House
Listen and Learn
Information gathering, project promotion,
and engagement Transportation Data Collection and Plan Review Vision and Goals Community Survey Open House
Council Presentations Align and Refine
Develop active transportation project recommendations
and incorporate community feedback. Develop Network and Project Recommendations Refine Goals and Objectives Field work and Community Walk Audits Open House Attend Community Events Coordinate with school districts Share and Review Prepare Draft and Final Active Transportation Plan
Project Prioritization Funding
Implementation Strategy Open House
Attend Community Events Draft Final Active Transportation Plan Phase 1 Phase 2 Phase 3 11 12
Mt. Shasta City Council Regular Meeting February 26, 2024 10 2/21/2024
7 • Technical Advisory Committee (TAC) • Community opinion survey • Open houses at project milestones
• Coordination meetings with key partners such as
school districts, local agencies, community-based
groups. • Walk audits
• Project promotion with webpage and social media
• Mobile outreach at 8 community events throughout
the County
Engagement Strategies
The following outreach strategies will be conducted to inform the public about the project and address their transportation needs in the plan. All public materials will be available in English and Spanish. ** Tentatively April 29, 2024 Do you have suggestions for other key partners? Tentative List of Events
Montague Balloon Fair
Butte Valley Fair
Dunsmuir Railroad Days
Mount Shasta July Fourth
McCloud Mushroom Festival
Weed Carnevale
Yreka Gold Rush Days
Scott Valley - Rodeo
13 14
Mt. Shasta City Council Regular Meeting February 26, 2024 11 2/21/2024
8 • Existing conditions analysis draft expected later this month. • Please share existing data, planned projects, or policies related to active transportation! • Help us promote the survey! • Printed copies of survey are being provided to each city hall. • First open house and walk audits coming in April • Project Page:
https://www.co.siskiyou.ca.us/transportationcommission/page/regional-active-transportation-plan Next Steps
Looking
to the
Future
Regional Transportation Plan – Fall
2024
• Requires input and participation from all
local agencies.
• Roads
• Transit
• Active Transportation
• Airports
Zero Emissions
Evacuation and Preparedness Plan * If grant is awarded. 15 16
Mt. Shasta City Council Regular Meeting February 26, 2024 12 2/21/2024
9 Questions?
Melissa Cummins
Executive Director
[email protected]
530.709.5060
Current Website:
https://www.co.siskiyou.ca.us/transportationcommission
17 Mt. Shasta City Council Regular Meeting February 26, 2024 13 Mt. Shasta City Council Special Meeting DRAFT Minutes
January 22, 2024, 5:00 p.m.
City Park Upper Lodge 1315 Nixon Road, Mt. Shasta
Meeting allowed for virtual attendance via ZOOM
Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipal services and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
STANDING AGENDA ITEMS
1. Call to Order and Roll Call: At the hour of 5:00 p.m. Mayor John Stackfleth called the meeting to order.
Council Members Present: Redmond, Stackfleth, Collings
Council Members Absent: Clure, Stearns
2. Interview of Applicants and Possible Appointment of Two Planning Commissioners a. Belinda Higuera
b. Von Boyenger
Mayor Stackfleth introduced the applicants; Council thanked them for their current and ongoing service.
COUNCIL ACTION: Appoint Belinda Higuera and Von Boyenger to the Planning Commission MOTION: Redmond
SECOND: Collings
AYES: Redmond, Stackfleth, Collings
NAYS: None
ABSENT: Clure, Stearns
ABSTAIN: None
3. Interview of Applicants and Possible Appointment of Three Library Tax Advisory Committee Member a. Ellie Mauro
b. Ted Marconi
c. Dean Whetstine
Council thanked the applicants for their current and ongoing service.
COUNCIL ACTION: Appoint Ellie Mauro, Ted Marconi, and Dean Whetstine to the Library Tax Advisory Committee
MOTION: Redmond
SECOND: Collings
AYES: Redmond, Stackfleth, Collings
NAYS: None
ABSENT: Clure
ABSTAIN: None
4. Adjourn: There being no further business, the meeting was adjourned at 5:04 p.m.
Respectfully Submitted by: Kathryn M. Joyce, CMC Administrative Assistant/Deputy City Clerk Mt. Shasta City Council Regular Meeting February 26, 2024 14 Mt. Shasta City Council Regular Meeting DRAFT Minutes
Monday, January 22, 2024; 5:30 p.m.
City Park Upper Lodge 1315 Nixon Road, Mt. Shasta
Meeting allowed for virtual attendance via ZOOM
“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipal services and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
STANDING AGENDA ITEMS
1. Call to Order and Flag Salute: At the hour of 5:30 p.m. Mayor Stackfleth called the meeting to order and led the audience in the flag salute.
2. Roll Call:
Council Members Present: Stackfleth, Collings, Redmond
Council Members Absent: Stearns, Clure
3. Special Presentation: Tom Hesseldenz - Draft proposal for N. Mt Shasta Boulevard/Chestnut One-Ways and the daylighting of Castle Creek Tom Hesseldenz gave an overview of a draft proposal including a potential greenway, parking changes, one-way couplet, and bikeways.
Clarifying questions from Council.
4. Public Comment:
Ken Brummel-Smith – Comments regarding the greenway proposal, in support of project. Suggested collaboration with Rotary.
5. Council and Staff Comments:
Todd Juhasz, City Manager – Update on negotiations with One Shasta LLC regarding well site agreement.
Comments regarding lease agreement approved during the last City Council meeting; still working towards an agreement. Comments regarding Kosmont meeting regarding tax increment finance. Update on Friends of the Library Memorandum of Understanding.
Robert Gibson, Chief of Police – Task force officer update, review of concluded cases.
John Stackfleth, Mayor – Concern about erosion in the Upton Heights area, mud along Everitt Memorial Highway.
Todd Juhasz, City Manager – Comments regarding the Upton Heights homeowner’s association and possible litigation involving the County.
Ken Kellogg, Public Works Director – Comments regarding the mudflow above Upton Heights and claim filed with the Office of Emergency Services and the Federal Emergency Management Agency for financial assistance.
Overview of repair and maintenance needed to retention ponds and stormwater system.
Clarifying questions from Council.
Mt. Shasta City Council Regular Meeting February 26, 2024 15 City of Mt. Shasta Regular City Council Meeting Minutes Monday, January 22, 2024
6. Committee Updates: No Committee Updates
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
CITY COUNCIL BUSINESS
7. Consent Agenda:
COUNCIL ACTION: Approved the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived.
a. Approval of Minutes: December 11, 2023 Regular Meeting b. Approval of Disbursements: Accounts Payable: 1/3 and 1/16/2024; Total Gross Payroll and Taxes:
For Period Ending 1/7/2024
c. Monthly Investment Report
d. Second Reading and Adoption of Ordinance CCO-24-XX City Council Compensation COUNCIL ACTION: Approve items a-c, continue item d to the next City Council meeting.
MOTION TO APPROVE: Redmond
SECOND: Collings
AYES: Stackfleth, Collings, Redmond
NOES: None
ABSENT: Stearns, Clure
ABSTAIN: None
8. Siskiyou Economic Development Council (SEDC) Memorandum of Understanding (MOU) Todd Juhasz, City Manager – Review of existing MOU with SEDC, proposed new MOU with changes.
Tonya Dowse, SEDC – Comments regarding SEDC activities, future opportunities.
No public comment.
Council discussion.
COUNCIL ACTION: Approve MOU between the SEDC and the City of Mt. Shasta for the period of July 1, 2024 through June 30, 2029
MOTION: Stackfleth
SECOND: Collings
AYES: Stackfleth, Redmond, Collings
NOES: None
ABSENT: Clure, Stearns
ABSTAIN: None
Recess: 6:40 p.m. – 6:44 p.m.
Mt. Shasta City Council Regular Meeting February 26, 2024 16 City of Mt. Shasta Regular City Council Meeting Minutes Monday, January 22, 2024
9. 2023-2024 Mid-Year Budget Review
Muriel Terrell, Finance Director – Review of mid-year budget, clarification of report. Review of expenses, projected loss, contingency. Review of various funds and projects.
Clarifying questions from Council.
Patricia Krogan – Comments regarding hostels and potholes.
Council discussion.
COUNCIL ACTION: Adopt CCR-23-03, a resolution of the City of Mt. Shasta adopting a revised operating budget for fiscal year 2023-2024
MOTION: Redmond
SECOND: Collings
AYES: Stackfleth, Redmond, Collings
NOES: None
ABSENT: Clure, Stearns
ABSTAIN: None
10. First Reading of Ordinance CCO-24-XX, Amending Municipal Code Chapter 7.60.010: Designation of Very High Fire Hazard Severity Zones.
Robert Gibson, Chief of Police – Review of proposed ordinance amendment, current ordinance language versus proposed.
Patricia Krogan – Comment regarding camping.
COUNCIL ACTION: Approve the first reading of the ordinance amending municipal code chapter 7.6.010, by title only, and move it to a second reading and adoption.
MOTION: Redmond
SECOND: Collings
AYES: Stackfleth, Redmond, Collings
NOES: None
ABSENT: Clure, Stearns
ABSTAIN: None
11. Discussion and Possible Action: Cost for Removal of Snow and Clearing Sidewalks Within the Downtown Parking District
Ken Kellogg, Public Works Director – Review of annual fee in downtown district for snow removal, review of actual snow removal costs. Reviewed various options and calculations to determine fees for businesses.
Clarifying questions from Council.
Patricia Krogan – Comments regarding snow removal.
Johanna Altorfer – Comments regarding snow removal rates.
Council questions and discussion.
COUNCIL ACTION: Staff directed to bring back a plan and resolution for Council approval in which businesses are billed for actual costs on a square-footage basis.
12. Discussion and Possible Action: Wildfire Prevention Messaging Todd Juhasz, City Manager – Review of report, previous presentation, request for wildfire prevention messaging.
Review of City’s website and social media. Comments about communications with Pacific Power regarding tree removal near powerlines.
Clarifying questions from Council.
Patricia Kroger – Comments regarding signage.
COUNCIL ACTION: No action taken.
13. Reports on Outside Meetings: None
Mt. Shasta City Council Regular Meeting February 26, 2024 17 City of Mt. Shasta Regular City Council Meeting Minutes Monday, January 22, 2024
14. Future Agenda Items (Appearing on the agenda within 60-90 days):
COUNCIL ACTION: Reviewed items a through m. Items added: Fiscal year 24/25 budget projection, expansion of Enhanced Infrastructure Financing District boundaries. a. Annual Military Equipment Use Report – 2/12/2024
b. Discussion and Possible Action: City Manager Salary – TBD c. Stormwater Drainage Prop 218 Process - TBD
d. Discussion and Possible Action: Hazard Trees/Hazardous Vegetation Policy - TBD e. Memorandum of Understanding Between the City and the Friends of the Library for Library Operations – TBD
f. Discussion and Possible Action regarding the Active Transportation Committee – TBD g. Approval of Funds to Complete a Survey of Washington Avenue – TBD h. Amendment of Parklet Ordinance – TBD
i. Discussion and Possible Action: Downtown Enhancement Advisory Committee Fiscal Review and Project Approval - TBD
j. Discussion and Possible Action: Beautification Committee Fiscal Review and Project Approval - TBD Future Agenda Items Over 90 Days:
k. Amendment to the Municipal Code: Camping Ordinance - TBD l. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
m. Objective Design Standards Presentation/Discussion
15. Adjourn: There being no further business, the meeting was adjourned at 8:18 p.m.
Respectfully Submitted By: Kathryn M. Joyce, Administrative Assistant/Deputy City Clerk Mt. Shasta City Council Regular Meeting February 26, 2024 18 Mt. Shasta City Council Regular Meeting DRAFT Minutes
Monday, February 12, 2024; 5:30 p.m.
City Park Upper Lodge 1315 Nixon Road, Mt. Shasta
Meeting allowed for virtual attendance via ZOOM
“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipal services and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
STANDING AGENDA ITEMS
1. Call to Order and Flag Salute: At the hour of 5:30 p.m. Mayor Stackfleth called the meeting to order and led the audience in the flag salute.
2. Roll Call:
Council Members Present: Stackfleth, Collings, Clure, Stearns Council Members Absent: Redmond
3. Special Presentation: None
4. Public Comment:
James McIntyre – Comments regarding employment as the City’s building official and concern with proposed changes.
Cody Clure – Comments in support of the current building official.
5. Council and Staff Comments:
Todd Juhasz, City Manager – Updates on the old hospital cleanup, negotiations with One Shasta LLC, and library expansion process and outreach.
Muriel Terrell, Finance Director – Comments regarding budget and audit.
Robert Gibson, Chief of Police – Comments in recognition of outgoing dispatcher Kelsey Mathwig.
John Stackfleth, Mayor – Comments regarding recent landlord/renter dispute.
Council and staff discussion.
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Todd Juhasz, City Manager – Review of the DEAC power box art and Flower of Life statue.
CITY COUNCIL BUSINESS
Mt. Shasta City Council Regular Meeting February 26, 2024 19 City of Mt. Shasta Regular City Council Meeting Minutes Monday, February 12, 2024
7. Consent Agenda:
COUNCIL ACTION: Approved the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived.
a. Approval of Minutes: January 8 and 22, 2023 Regular Meetings, January 22, 2023 Special Meeting b. Approval of Disbursements: Accounts Payable: 1/24 and 1/30/2024 ; Total Gross Payroll and Taxes: For Period Ending 1/21/2024
c. Police Department Report: January 2024
d. Second Reading and Adoption of Ordinance CCO-24-02, Amending Municipal Code Chapter
7.60.010: Designation of very high fire hazard severity zones. e. Second Reading and Adoption of Ordinance CCO-24-03 City Council Compensation f. Annual Military Equipment Use Report 2023
COUNCIL ACTION: Move the January 22nd minutes to the following meeting. Approve item a as amended, and b-f.
MOTION TO APPROVE: Clure
SECOND: Collings
AYES: Stackfleth, Collings, Clure, Stearns
NOES: None
ABSENT: Redmond
ABSTAIN: None
8. Approval of the Updated Stormwater Rate Study and the Notice of Public Hearing for the Proposed Drainage Assessment
Todd Juhasz, City Manager – Review of item, stormwater drainage report and proposed rate structure. Review of public notice and comment period, public hearing, and ballot counting.
Clarifying questions from Council.
No public comment.
Council discussion.
COUNCIL ACTION: Approve the revised Stormwater Drainage Impact Fee Report and direct staff to mail a notice of public hearing which requires a 45-day public comment period.
MOTION TO APPROVE: Stearns
SECOND: Clure
AYES: Stackfleth, Collings, Clure, Stearns
NOES: None
ABSENT: Redmond
ABSTAIN: None
9. Proposed option on two properties for the purpose of performing an environmental assessment Todd Juhasz, City Manager – Review of item, noted address correction in the staff report. Review of changes to the original agreement, cost for taking over two unpaved parking lots while environmental review is completed.
Clarifying questions from Council.
No public comment.
COUNCIL ACTION: Approve the lease for the two parcels indicated in the agenda packet with the correction to the address to be noted as 415 Chestnut Street, and to authorize the City Manager or Mayor to enter into a lease agreement.
MOTION TO APPROVE: Stearns
SECOND: Clure
AYES: Stackfleth, Collings, Clure, Stearns
NOES: None
Mt. Shasta City Council Regular Meeting February 26, 2024 20 City of Mt. Shasta Regular City Council Meeting Minutes Monday, February 12, 2024
ABSENT: Redmond
ABSTAIN: None
10. Reports on Outside Meetings: Mayor Stackfleth reviewed his recent attendance at the Collier Interpretive and Information Center meeting and the League of Local Agencies meeting.
11. Future Agenda Items (Appearing on the agenda within 60-90 days):
COUNCIL ACTION: Reviewed items a through l. Items added: Contract with Noll and Tam; Lease or rental of lot at the corner of Alma and N. Mt. Shasta Boulevard; Graffiti removal ordinance. a. Memorandum of Understanding Between the City and the Friends of the Library for Library Operations – TBD
b. Removal of Snow and Clearing Sidewalks Within the Downtown Parking District - TBD c. Fiscal year 24/25 budget projection – TBD
d. Expansion of Enhanced Infrastructure Financing District boundaries – TBD e. Discussion and Possible Action: City Manager Salary – TBD f. Approval of Funds to Complete a Survey of Washington Avenue – TBD g. Amendment of Parklet Ordinance – TBD
h. Discussion and Possible Action: Downtown Enhancement Advisory Committee Fiscal Review and Project Approval - TBD
i. Discussion and Possible Action: Beautification Committee Fiscal Review and Project Approval – TBD j. Amendment to the Municipal Code: Camping Ordinance - TBD Future Agenda Items Over 90 Days:
k. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
l. Objective Design Standards Presentation/Discussion
12. Adjourn: There being no further business, the meeting was adjourned at 6:54 p.m.
Respectfully Submitted By: Kathryn M. Joyce, Administrative Assistant/Deputy City Clerk Mt. Shasta City Council Regular Meeting February 26, 2024 21 City Council Agenda Item #7b
Staff Report
Meeting Date: February 26, 2024
To: Mayor and City Council
From: Muriel Howarth Terrell, Finance Director
Subject: Approval of Warrants and Payroll
Recommendation:
Staff requests the Mayor and City Council Approve warrants paid including payroll benefits and withholding, and payroll distribution, in the amount of $421,316.89 Background & Summary:
Approval of Check Numbers 51931-51982 $ 270,553.01
Total Payroll Distribution $ 86,715.96
Total EFTPS – CalPERS, Nationwide $ 26,093.43
Total Payroll EFTPS Taxes $ 37,954.49
$ 421,316.89
Financial Impact:
Expenditures are consistent with the Budget that the City Council has adopted.
Attachments:
1.) Check Registers – 2/8/24
2.) ACH Payroll Distribution – 2/7/24
3.) EFTPS Reports – 2/7/24
Regular
x Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting February 26, 2024 22 Mt. Shasta City Council Regular Meeting February 26, 2024 23 Mt. Shasta City Council Regular Meeting February 26, 2024 24 Mt. Shasta City Council Regular Meeting February 26, 2024 25 Mt. Shasta City Council Regular Meeting February 26, 2024 26 Mt. Shasta City Council Regular Meeting February 26, 2024 27 Mt. Shasta City Council Regular Meeting February 26, 2024 28 Mt. Shasta City Council Regular Meeting February 26, 2024 29 February 26, 2024
Permit Department
Department of Transportation
P.O. Box 496073
Redding, CA 96049-6073
Letter of Support for the Mountain Runners Mt. Shasta 4th of July Run/Walk To Whom It May Concern:
The City Council of the City of Mt. Shasta is proud to provide this letter of support for the 2024 Mountain Runners Mt. Shasta 4th of July Run/Walk event. For more than forty years the Mountain Runners have sponsored a walk/run event in Mt. Shasta City on the 4th of July.
Numerous community organizations, artists, and musicians provide entertainment, food, and support along the walk/run route.
This event is highly anticipated throughout the community and surrounding area and draws participants from around the entire region. The walk/run is the anchor event for the entire celebration and brings in much needed revenue for the entire community.
Thank you very much for assistance with this matter and if you have any questions, please contact me.
Sincerely yours,
John Stackfleth
Mayor
City of Mt. Shasta
Mt. Shasta City Council Regular Meeting February 26, 2024 30 City Council Agenda Item # 7d
Staff Report
Meeting Date: February 26, 2024
To: Mayor and City Council
From: Muriel Howarth Terrell, Director of Finance
Subject: Revenue Status Update, Monthly Investment and Financial Report for the Period Ending January 31, 2024
Recommendation:
Staff respectfully requests the City Council review the provided information regarding the City’s revenue and investments.
Background & Summary:
Revenues:
Revenue for this report has been updated to recognize the collections for July 2023 through January 2024.
Property Tax Revenue:
The City has received $427,993 in property tax for the current fiscal year. This represents the December payment and a small amount of delinquent payments. The amount is $29,000 more than the prior year.
Sales Tax Revenue:
The City has received $738,813 through January 31, 2024 in sales tax for fiscal year 2023-2024 for July- November, 2023. This is $7,700 more than the prior year.
Transient Occupancy Tax:
The city has received $680,868 in TOT for through January 2024 of fiscal year 2023-2024. The prior year amount was $691,973. There are several motels still outstanding for the Oct-Dec period as we are ironing out the new reporting and payment portal for TOT payments. I anticipate that the two quarters ending December 2023 to be in excess of $700,000.
Regular
X Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting February 26, 2024 31 2 As of December 31, 2023, the combined funds the City of Mt. Shasta had invested in the Local Agency Investment Fund (L.A.I.F.) totaled $254,168. The December 2023 LAIF statement is attached, along with the performance data for the month of December. Most surplus funds over which the City has control are currently invested in ProEquities. The balance of the City’s cash funds are held in the pooled checking account with Tri Counties Bank and LAIF.
Current investment rates are:
L.A.I.F. January 31, 2023 4.012%
Treasury Note – 3 month December 29, 2023 5.34%
Treasury Note – 2 Yr. December 29, 2023 4.25%
Treasury Note – 5 Yr. December 29, 2023 3.85%
Treasury Note – 10 Yr. December 29, 2023 3.88%
Treasury Note – 30 Yr. December 29, 2023 4.03%
Bloomberg as reported by Chandler Asset Management
The LAIF average increased slightly from last month, all notes experienced decreases. We continue to anticipate the LAIF rate slowly increasing staying just above 3%. Short term CD rates are now better than the LAIF rate and longer-term notes may offer better yields it does not give us the liquidity we need. The LAIF rate remains the best available rate that meets the City’s requirement for liquidity and safety.
Financial Impact:
The investments are in compliance with the City’s investment policy and provides for meeting the City’s cash flow needs for the next month and 6 month periods.
Compliance with 2014-17 City Council Strategic Plan:
The City Council’s leadership efforts to ensure adherence to the best possible financial practices and overall transparency falls under Strategic Focus IV – Grow Mt. Shasta Pride and Quality and the Municipal Responsibilities of Progressive Leadership and Financial Health and Economic Opportunity.
Attachments:
• LAIF Monthly Statement
• LAIF Performance Report
• LAIF Monthly Balances
• January 2024 Chandler Asset Management
Mt. Shasta City Council Regular Meeting February 26, 2024 32 Mt. Shasta City Council Regular Meeting February 26, 2024 33 Mt. Shasta City Council Regular Meeting February 26, 2024 34 Mt. Shasta City Council Regular Meeting February 26, 2024 35 Mt. Shasta City Council Regular Meeting February 26, 2024 36 Mt. Shasta City Council Regular Meeting February 26, 2024 37 City Council Agenda Item #8
Staff Report
Meeting Date: February 26th, 2024
To: Mayor and City Council
From: City Manager, Todd Juhasz
Subject: Contract with the Friends of the Library to Manage the Library Recommendation:
The City Manager recommends approving an agreement with the Friends of the Library that formalizes their existing relationship with the City.
Information:
The Friends of the Library have been managing the Library since the Independent Contractor relationship with the former Library Executive Director was not renewed. They have asked that the relationship with the City be formalized with the City via a contract.
Under the agreement:
• The Friends of the Library (FOL) will be responsible for the day-to-day management and operation of the Library as a 501 (C)(3)
• The FOL will be responsible for notifying the City of needed maintenance of the Library facilities, biannual inspections will be performed by the City Building Inspector to ensure that there are no immediate issues to be corrected.
• The FOL will maintain the Library collection of books and all other property utilized by the Library patrons.
• The City will be responsible for the removal of snow from the Library parking lot. • The FOL will submit an annual budget request anticipated revenue and expenses for the fiscal year. The budget is subject to Council approval. • This agreement will remain in effect until terminated by either party with sixty days’ notice.
X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting February 26, 2024 38
CONTRACT BETWEEN THE CITY OF MT. SHASTA AND THE FRIENDS OF THE LIBRARY, INC.
This Contract is between The City of Mt. Shasta, a municipal corporation (“City”) and The Friends of The Library Inc., a California non-profit corporation (RTC § 501(c)(3)) (“Friends”) for the operation of the Mt. Shasta Library.
RECITALS
A. The City owns land and improvements of the Mt. Shasta Library located at 515 E. Alma Street, Mt. Shasta, California 96067.
B. The Friends are organized and exist to improve, support and expand the Library.
C. The City wishes to obtain management for operations of the Library.
D. The Friends wish to provide operational management and staffing for the Library.
AGREEMENT
In consideration of the Recitals set forth above and to terms and conditions set forth below, the parties agree as follows:
1. Scope of Services
(a) During the term of this Agreement The Friends will be responsible for the management and operation of the Library. Friends will control the day-to-day operation.
The Friends will hire a supervisor to oversee Library operations and will employ sufficient, experienced staff to assure efficient operation of the Library. The supervisor and staff will be employees of the Friends and will not be City employees. Friends will be solely responsible for compensation and benefits, if any, paid to supervisor and staff. (b) The Friends shall be responsible for notifying the City of needed maintenance of the Library facilities. biannual inspections will be performed by the City Building Inspector to ensure that there are no immediate issues to be corrected.. (c) Friends shall maintain the Library collection of books and all other property utilized by Library patrons.
(d) The City will be responsible for the removal of snow from the Library parking lot.
2. Annual Budget and Compensation
Each year as part of the annual City Budget process, the Friends shall submit to the City an annual budget request showing anticipated revenue and expenses for the fiscal year. The budget is subject to City Council approval. The Friends of the Library will Mt. Shasta City Council Regular Meeting February 26, 2024 39
submit reimbursement requests as needed. The City will reimburse the Friends of the Library in a timely manner.
3. Term
This Agreement shall commence when last signed by the parties and will remain in effect until termination by either party.
4. Termination
This Agreement may be terminated by either party upon 60 day written notice to the other party. Notice may be personally delivered or mailed by U.S. Mail to the following addresses:
To the City: City Manager
Todd Juhasz, City Manager
305 N. Mt Shasta Boulevard
Mt Shasta, CA 96067
To The Friends: Friends of the Library
c/o Evelyn Callas or Cheryl Bauer
515 E. Alma Street
Mt Shasta, CA 96067
5. Semi-Annual Report
Friends shall report to the Library Tax Advisory Committee at six-month intervals providing the status of Library operations.
6. Alterations and Improvements
The Friends shall make no substantive alterations or improvements to the Library structure without prior written approval of the City Manager.
7. Independent Contractor, No Third-Party Beneficiaries Friends is an independent contractor and this Agreement is not intended and does not create any employment arrangement between City and Friends or City and employees or contractors of Friends. Nor does this Agreement give any rights or benefits to anyone not named as a party to this Agreement, and there are no third-party beneficiaries to this Agreement.
8. Non-Discrimination
In the performance of this Agreement, Friends shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, sexual orientation or medical condition.
Mt. Shasta City Council Regular Meeting February 26, 2024 40
9. Insurance Requirements
9.1 Friends shall procure and maintain for the duration of the contract insurance against claims for injuries to personal or damages to property which may arise from or in connection with the performance of the work hereunder by Friends, its agents, representatives, or employees.
9.2 Minimum Scope of Insurance:
Coverage shall be at least as broad as:
a) Insurance Services Office Commercial General Liability coverage (occurrence Form CG 00 01). The City will be named as an additionally insured.
b) Insurance Services Office Form Number CA 00 01 covering Automobile Liability, Code 1 (any auto).
c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance.
9.3 Minimum Limits of Insurance:
1. General Liability:
(Including operations,
products and completed
operations, as
applicable.)
$1,000,000
$2,000,000
Combined single limit
per occurrence,
including operations,
products and completed
operations.
Aggregate limit for
bodily injury, personal,
personal injury and
property damage.
2. Comprehensive
Automobile Liability
$1,000,000 Owned, non-owned,
hired vehicles
3. Workers’ Compensation As required by the
Labor Code of the State
of California
10. Entire Agreement
This document contains the entire Agreement between the parties and supersedes any oral or written understanding that they may have had prior to the execution of this Agreement.
In witness whereof, the City and Friends have executed this Agreement below:
Mt. Shasta City Council Regular Meeting February 26, 2024 41
City Manager or Mayor Date
Friends of the Library Date
Mt. Shasta City Council Regular Meeting February 26, 2024 42 City Council Agenda Item #9
Staff Report
Meeting Date: February 26th, 2024
To: Mayor and City Council
From: City Manager, Todd Juhasz
Subject: Mt Shasta Library Expansion, Renovation, and Modernization Recommendation:
The City Manager recommends approving the final scope of work for the Mt Shasta Library Expansion, Renovation, and Modernization
Information:
The Library Tax Advisory Committee (LTAC) has been attempting to resume expansion and renovation plans for the Mt Shasta Library. This work will be funded using funds collected as part of Measure H which passed in 2011 for the purposes of helping to fund library services and for the purposes of modernizing and renovating the Mt Shasta Library.
As part of the process, the LTAC had the City prepare and publish a Request for Qualifications (RFQ) in 2023. Of the proposals received, there were two finalists: Noll & Tam Architects and a team that would be led by Hummer Engineering which includes a local architectural designer.
The interviews took place via Zoom on May 8th, 2023 at a scheduled LTAC meeting. After the interview, a vigorous debate took place regarding which project team should be awarded the contract.
The decision was made that Noll & Tam Architects would be retained to review the original plans for the Library as the firm specializes in the design, construction, and renovation of libraries. In this initial phase, the firm is to review the previously prepared expansion plans as well as seek to understand programming and space needs via interviews with the Friends of the Library, the LTAC, and through a stakeholders/public meeting to determine desirable programming for the Library.
After gathering the necessary information, Noll and Tam will continue to refine their proposal via additional Zoom meetings with the LTAC, Friends of the Library, and staff. The final deliverables will include:
• A Project Program
• Narrative of Proposed Renovation/Addition projects
• Conceptual Planning Diagrams for proposed projects
• Presentation materials: site and floor plan diagrams to illustrate projects • The development of a project budget
X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting February 26, 2024 43 2 The total project budget for this initial phase of work is a lump sum fee of $55,830. In addition, we are tentatively scheduled to have the firm meet with the LTAC on March 14th as well as a public dialogue on March 15th.
Mt. Shasta City Council Regular Meeting February 26, 2024 44 Noll & Tam Architects | February 20, 2024 | Mt Shasta Library Page 1 of 3 February 20, 2024
Mr. Todd Juhasz
City Manager
City of Mt. Shasta
305 N. Mt. Shasta Blvd.
Mt. Shasta, CA 96067
Re: Mt Shasta Library Expansion, Renovation and Modernization Mt Shasta, California
Dear Mr. Juhasz,
Noll & Tam Architects is pleased to present our proposal for architectural consulting services for this project. This proposal is based upon information gathered in the RFP and project interview process and a meeting with the City Manager, Todd Juhasz on Friday, January 19, 2024. Our understanding of the work and proposed fees are summarized below.
Project Description:
Mt Shasta Library Expansion, Renovation and Modernization Project Size: TBD
Estimated Client Construction Budget: TBD
Estimated Conceptual Design Schedule: February 2024-May 2024 Scope of Work:
TASK 1: REVIEW OF EXISTING DOCUMENTS AND CONDITIONS
As part of this task, we will review work done to date, including existing documentation, building assessments, and work done as a part of the Mt. Shasta Library expansion design completed in late 2019. We will also gather existing demographic and usage data about the Library, along with other data relating to the Library’s operations and goals.
Meetings:
• Virtual Coordination and Project Management meetings
Deliverables:
• Building and Site Plans of existing conditions
Mt. Shasta City Council Regular Meeting February 26, 2024 45 Noll & Tam Architects | February 20, 2024 | Mt Shasta Library Page 2 of 3 TASK 2: PROJECT KICK OFF, PROGRAMMING AND SPACE NEEDS
To begin the design phase, we will attend a series of on site meetings to gather input from local stakeholder groups, such as the Library Tax Advisory Committee, the Friends of the Mt. Shasta Library, and the public, represented by the Library Expansion Steering Committee. We will interview Library staff at all levels to get a general sense of the current operational deficiencies, the overall vision and goals for the renovated library, and any other specific operational and philosophical goals for the project.. We will record their aspirations and goals for the new library and establish priorities to incorporate into the building program. As necessary, we will follow up with virtual meetings with other local stakeholder groups.
While on site, we will conduct a brief visual survey to evaluate the 54-year-old building. We will observe how it is performing and what will be necessary to bring it up to an acceptable level of performance so it can continue to serve the citizens of Mt. Shasta well for many years to come.
Incorporating all this feedback and building on previous work and our experience, we will develop a Library Building Program that identifies program and space needs, adjacencies, FF&E, technical requirements, building performance standards, aesthetic preferences, and other relevant requirements for the renovated building. The spaces defined in this program will determine the project costs, so we will be clear during this programming process that this is a “wish list”, not a definitive list of building spaces, so that everyone’s expectations are managed effectively.
Finally, we will create conceptual planning diagrams to describe how all the programmatic goals and community visions could be realized in a renovated and expanded library building and provide alternatives for consideration.
We will review these concepts with stakeholders and the project team and make decisions about how best to move forward with the available resources.
Meetings:
• 1 on site series of meetings over 2 days to include:
o Kick-off meeting at the project site
o Site visit and visual evaluation of existing building and function o Programming Workshop with building stakeholders including the Library Expansion Steering Committee
o Other meetings as desired with stakeholders, focus groups, and an open general community meeting.
• We will follow up with virtual meetings as required to refine program and diagrams after the initial on site meetings.
Mt. Shasta City Council Regular Meeting February 26, 2024 46 Noll & Tam Architects | February 20, 2024 | Mt Shasta Library Page 3 of 3 Deliverables:
• Project Program
• Narrative of Proposed Renovation/Addition projects
• Conceptual Planning Diagrams for proposed projects
• Presentation materials: Site and floor plan diagrams to illustrate projects Services or work products not noted above can be provided upon request as an additional service.
TASK 3: CREATING A PROJECT BUDGET
Based upon the conceptual planning of various projects in the previous task, our cost estimator will develop a “shopping list” of the various proposed changes to the library we’ve developed with your team. These scope items will be grouped into “must do,” “should do,” and “could do” categories.
At the end of this task, we will prepare a presentation of the building program and conceptual diagrams to City & Library staff and all stakeholder groups, as well as the City Council, as desired.
Meetings:
• At least 1 virtual or in person, to review cost estimate and determine priorities with the Library Expansion Committee and make a selection about project scope moving forward • Virtual or in person meeting to present the building program, conceptual planning diagrams, site and floor plan diagrams to City & Library staff, stakeholder groups, as well as the City Council, as desired.
Deliverables:
• Preliminary Cost Estimates
Compensation:
We propose to perform the work described above for a lump sum fixed fee of $55,830 detailed on the attached fee proposal. Please see attached breakdown. For the purposes of moving forward, this letter will serve as our agreement for the Conceptual Design Phase only as outlined in this letter.
Thank you for considering us for this project. We look forward to the opportunity to work with you.
Sincerely, Approved:
Christopher Noll
Principal
Mr. Todd Juhasz
City Manager, City of Mt Shasta
date
Mt. Shasta City Council Regular Meeting February 26, 2024 47 Noll & Tam Architects
729 Heinz Avenue
Berkeley, CA 94710
Mount Shasta, CA
2/1/2024
TASK 1: PREDESIGN
TOTALS
Basic Service Consultant
Architectural Services Noll & Tam Architects $53,330 $53,330 Cost Estimating TBD $2,500 $2,500
Subtotal Basic Services $55,830 $55,830
Mount Shasta Library Expansion, Renovation and
Modernization:
Phase I Fee Proposal
$55,830
Mt. Shasta City Council Regular Meeting February 26, 2024 48 Mt Shasta Library Expansion, Renovation, and Modernization
F F F F F F F F F F F F F F F F F F F F
2/5/2024
MONTH FEB MAR APR MAY JUN
MONDAY 05 12 19 26 04 11 18 25 01 08 15 22 29 06 13 20 27 03 10 17 24
PRE-DESIGN
ã
Meeting: Visual Survey of Existing Building,
Programming Workshop
Task 1: Review Existing Documents &
Conditions
Task 2: Project Kick off, Programming and
Space Needs
Task 3: Creating a Project Budget
Meeting: End of Phase Presentation
PREDESIGN SCHEDULE: 2/1/2024
Mt. Shasta City Council Regular Meeting February 26, 2024 49 City Council Agenda Item # 10
Staff Report
Meeting Date: February 26th, 2024
To: Mayor and City Council
From: City Manager, Todd Juhasz
Subject: Engagement Letters for the appraisal of the three Brownell Parcels Recommendation:
The City Manager recommends approving the commercial appraisal of the three APNs that encompass the Brownell property located at 415 North Chestnut Street for a total fee of $10,000.
Information:
The City has contacted several commercial appraisers between Chico and Medford for estimates to conduct commercial appraisals of three APNs (057-191-170, 057-191-150, and 057-191-180) that comprise the property located at 415 N. Chestnut Street. Of the firms that have the credentials to complete certified commercial appraisals, all but one can start work before February 2025. Chuck Ryan of Ryan Valuation Services is a resident of Mt Shasta and recently retired from his firm. He also has an interest in seeing the Castle Creek Daylighting project coming to fruition. He can begin the work in March if the proposals are approved by Council.
The City Council has discussed and approved entering into an agreement with Alan Brownell for six months to lease the two unimproved parcels located at 415 North Chestnut Street (APNs 057-191-150, 057-191-180). During this lease period, the City will conduct a commercial appraisal and perform an environmental assessment. Mr. Brownell is also considering lease of the improved parcel (parking and the structure that are located on APN 057-191-170). Council has also previously approved leasing the improved parcel to conduct environmental due diligence and to conduct a commercial appraisal.
In response to the approval of both six-month leases, Chuck Ryan has produced two letters of engagement with the City to conduct commercial appraisals for APNs 057—191-150 and 057- 191-180 (unimproved parcels) for $5,500 and an appraisal of APN 057-1191-170 (improved parcel) for $4,500. Staff recommends conducting appraisals for all three APNs whether or not all parcels are leased. This will allow the City to understand the value of both the improved and unimproved parcels. If the improved parcel is not leased now, the City will still have an appraised value for this parcel should there be a desire to purchase it at a later date.
Before entering into any purchase agreement for any of the three APNs the commercial appraisal will reflect any environmental remediation that is required.
X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting February 26, 2024 50
RYAN VALUATION SERVICES
P.O. Box 994226, Redding, CA 96099-4226
Phone: 530.292.8219 or 530.806.8787
E-mail: [email protected]
APPRAISAL PROPOSAL
February 3rd, 2024
Todd Juhasz aka City Manager,
305 N. Mt. Shasta Blvd,
Mt Shasta, CA 96067
530.926.7510
Re: Appraisal Report, Brownell 057-191-070, Mt. Shasta, CA 96067 Siskiyou County Assessor Parcel Number 057-191-070
Dear Tom Hesseldenz:
This is an appraisal agreement for appraisal services on the above referenced property. The client has requested an appraisal that will be used by the client for the purpose of subject acquisition. The Client is the City of Mount Shasta, c/o Todd Juhasz (City Manager). The intended users of the report are the client, the City staff via Todd Juhasz, John Kenney (City Attorney), Tom Hesseldenz (Consulting landscape Architect), and City Council and Committee members, John Stackfleth (Mayor) and Tessa Clure. We propose a fee of $4,500 for the Brownell Vacant Parcels appraisal report format.
If applicable; pre-trial preparation, depositions, and court appearances will be charged at the rate of $250 per hour. Any court exhibits (maps, aerials, charts, etc.) needed to support data will be an additional expense.
It is clearly understood that the appraisal fees are not contingent upon a predetermined value conclusion. I am solely hired for my independent value conclusion and the end result may not be to the expectation of the client. Please initial here .
Neither all or any part of the contents contained within this appraisal report, specifically any conclusions to value, the identity of the appraiser, or the firm with which the appraiser was contracted, shall be disseminated to the public through advertising, news, sales, public relations or any other means Mt. Shasta City Council Regular Meeting February 26, 2024 51 without prior written approval and consent of the appraiser. The content of this appraisal report is confidential and the property of Ryan Valuation Services and its client.
The report will be prepared under reporting requirements set forth under Standards Rule 2-2(b) of the Uniform Standards of Professional Appraisal Practice for an appraisal report and supplemental Standards of Professional Appraisal Practice and Code of Professional Ethics of the Appraisal Institute. We will provide you with a secured electronic copy.
No retainer was requested. An invoice for the appraisal fee will be presented and payment is due in full within 30 days at the time the assignment is completed and delivered to you. Any payments not made within 30 days of receipt of appraisal are subject to interest in the amount of 10% per annum. If the unpaid balance is not remitted within 30 days, the undersigned is liable for all collection fees, court costs, attorney fees and other expenses associated with collecting fees due.
Please initial here .
It is understood that the quotation for delivery of services is based on the order in which assignments are contracted, on a first come-first-served basis. I am prepared to complete this appraisal assignment within the outlined time period, provided this contract is returned within one week of this date. If it is not possible, please contact me to discuss this aspect. After the deadline of one week, the delivery date of the report shall be based on priority of assignments received and will be subject to negotiation.
Please endorse and return a copy of this letter which will confirm this arrangement at your earliest convenience.
Thank you very much for this opportunity, and I look forward to working with you.
Sincerely,
_________________________
Charles W. Ryan, MAI
CA Cert. No. AG006156
FOLLOWING TO BE COMPLETED BY CLIENT:
Agreed and accepted this day of , 20____ by
Signature: ____________________________________________ Name Telephone
Company Fax
Address E-Mail
City, State Zip
Mt. Shasta City Council Regular Meeting February 26, 2024 52
RYAN VALUATION SERVICES
P.O. Box 994226, Redding, CA 96099-4226
Phone: 530.292.8219 or 530.806.8787
E-mail: [email protected]
APPRAISAL PROPOSAL
February 3rd, 2024
Todd Juhasz aka City Manager,
305 N. Mt. Shasta Blvd,
Mt Shasta, CA 96067
530.926.7510
Re: Appraisal Report, Brownell Vacant Parcels 057-191-150 and 180, Mt. Shasta, CA 96067 Siskiyou County Assessor Parcel Number 057-191-150 and 057-191-180 Dear Tom Hesseldenz:
This is an appraisal agreement for appraisal services on the above referenced property. The client has requested an appraisal that will be used by the client for the purpose of subject acquisition. The Client is the City of Mount Shasta, c/o Todd Juhasz (City Manager). The intended users of the report are the client, the City staff via Todd Juhasz, John Kenney (City Attorney), Tom Hesseldenz (Consulting landscape Architect), and City Council and Committee members, John Stackfleth (Mayor) and Tessa Clure. We propose a fee of $5,500 for the Brownell Vacant Parcels appraisal report format.
If applicable; pre-trial preparation, depositions, and court appearances will be charged at the rate of $250 per hour. Any court exhibits (maps, aerials, charts, etc.) needed to support data will be an additional expense.
It is clearly understood that the appraisal fees are not contingent upon a predetermined value conclusion. I am solely hired for my independent value conclusion and the end result may not be to the expectation of the client. Please initial here .
Neither all or any part of the contents contained within this appraisal report, specifically any conclusions to value, the identity of the appraiser, or the firm with which the appraiser was contracted, shall be disseminated to the public through advertising, news, sales, public relations or any other means Mt. Shasta City Council Regular Meeting February 26, 2024 53 without prior written approval and consent of the appraiser. The content of this appraisal report is confidential and the property of Ryan Valuation Services and its client.
The report will be prepared under reporting requirements set forth under Standards Rule 2-2(b) of the Uniform Standards of Professional Appraisal Practice for an appraisal report and supplemental Standards of Professional Appraisal Practice and Code of Professional Ethics of the Appraisal Institute. We will provide you with a secured electronic copy.
No retainer was requested. An invoice for the appraisal fee will be presented and payment is due in full within 30 days at the time the assignment is completed and delivered to you. Any payments not made within 30 days of receipt of appraisal are subject to interest in the amount of 10% per annum. If the unpaid balance is not remitted within 30 days, the undersigned is liable for all collection fees, court costs, attorney fees and other expenses associated with collecting fees due.
Please initial here .
It is understood that the quotation for delivery of services is based on the order in which assignments are contracted, on a first come-first-served basis. I am prepared to complete this appraisal assignment within the outlined time period, provided this contract is returned within one week of this date. If it is not possible, please contact me to discuss this aspect. After the deadline of one week, the delivery date of the report shall be based on priority of assignments received and will be subject to negotiation.
Please endorse and return a copy of this letter which will confirm this arrangement at your earliest convenience.
Thank you very much for this opportunity, and I look forward to working with you.
Sincerely,
_________________________
Charles W. Ryan, MAI
CA Cert. No. AG006156
FOLLOWING TO BE COMPLETED BY CLIENT:
Agreed and accepted this day of , 20____ by
Signature: ____________________________________________ Name Telephone
Company Fax
Address E-Mail
City, State Zip
Mt. Shasta City Council Regular Meeting February 26, 2024 54 DATE: February 26, 2024
TO: Mayor Stackfleth and City Council
FROM: Finance Director Terrell
SUBJECT: 2023-2024 Budget Adjustments After Mid-year Report RECOMMENDATION:
We respectfully request your review and discuss the Proposed Budget Adjustments fiscal year 2023-2024 after Mid-year Reporting.
BACKGROUND:
The Council has already discussed the professional services changes expected to be contracted with providers before the end of the fiscal year. Plan West is extending their work to include the potential annexations that will affect both the general and water funds. The cost expected to occur before the year end is $15,000 to be split between the general and water fund. The parking fund will be paying rent for the parking area on Chestnut Street in order to do some environmental assessment for that area. We expect the rent to be $3,600 between now and the end of the fiscal year and the environmental work to be $5,000 between now and the end of the fiscal year. In the Library Fund we will be contracting to do scoping, public outreach and conceptual plans and that cost is expected to be $19,000 between now and the end of the fiscal year.
The next two budget adjustment requests are for new software. The city has not had updated software for more than twenty-five years. In our assessment of the selected cloud-based software we took more than a year to research and review many different applications. We strived to bring areas that are currently done by hand and integrate all areas to achieve effectiveness and efficiencies throughout. Each module interacts with each other reducing duplication of effort.
This system will integrate Planning, Public Works, Building, Administration, and Finance processes. There will be an employee portal for their earning information. Utility customers will have access to an on-line account for history, usage and ability to make payments. Forms will be developed for on-line submission and payment in a variety of areas. All modules are connected to the same data base thus allowing easy access to customers and their city activity in every area whether it be utilities, building, licensing and planning. This wholistic approach serves the city’s customers, staff efficiencies, and brings us into the current century.
The Finance Committee met and discussed each module with a representative from Springbrook.
The representative answered questions posed by the committee.
Mt. Shasta City Council Regular Meeting February 26, 2024 55 We intend to expand the service to include the following modules costs are included here:
Yearly Subscription Installation, setup
Springbrook 30% Discount 50% Discount
Utility Billing $13,700 $25,200
Building Permits $3,010 $4,800
Licenses and Permits $3,010 $5,400
Finance Suite $9,030 $18,000
Payroll $5,005 $30,000
Project Management $3,465 $2,640
Employee Self- Serve $1,680 $1,680
Fixed Assets $3,325 $2,640
Total $38,115 $90,360
Xpress Bill Pay Subscription Installation set-up
Forms Builder $2,062/yr $2,035
Support/Hosting $1,200/yr $0
Grand total $41,377 $92,395
Subscriptions are recognized as an expense in the current year and installation set-up is recognized as a capital outlay as outlined in the budget adjustment request.
Mt. Shasta City Council Regular Meeting February 26, 2024 56 Mt. Shasta City Council Regular Meeting February 26, 2024 57 Mt. Shasta City Council Regular Meeting February 26, 2024 58 Mt. Shasta City Council Regular Meeting February 26, 2024 59 RESOLUTION CCR-24-XX
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
APPROVING BUDGET ADJUSTMENT
FOR PROFESSIONAL SERVICES THROUGH FISCAL YEAR 2023-2024 IN THE GENERAL FUND FOR $7,500, WATER FUND FOR $7,500, PARKING FUND FOR 8,600 AND LIBRARY FUND FOR $19,000 FOR A TOTAL OF $42,600
WHEREAS, the City Council has approved additional professional services contracts to be entered into before the end of the fiscal year of 2023-2034, and WHEREAS, the City Council has given approval for the City Manager to enter into such contracts, and
WHEREAS, the Mid-Year Budget review did not include these changes, and WHEREAS, to formalize these budget changes the finance staff has prepared a budget adjustment request, and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mt. Shasta that Budget Adjustment increasing the professional services line items by the amounts referenced above is hereby approved.
The foregoing resolution was passed and adopted this this 26th day of February 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: February 26, 2024
CITY OF MT. SHASTA:
____________________________
ATTEST: John Stackfleth, Mayor
_________________________________
Kathryn Joyce, Deputy City Clerk
Mt. Shasta City Council Regular Meeting February 26, 2024 60 RESOLUTION CCR-24-XX
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
APPROVING BUDGET ADJUSTMENT
FOR SOFTWARE YEARLY SUBSCRIPTION AS AN EXPENSE AND
SOFTWARE INSTALLATION AS CAPITAL OUTLAY IN FISCAL YEAR 2023- 2024 AND AUTHORIZE THE CITY MANAGER TO ENTER INTO
AGREEMENTS WITH SPRINGBROOK AND XPRESS BILLPAY TOTALING $133,772
WHEREAS, the City Finance Committee has approved for new City-Wide Software contracts to be entered into before the end of the fiscal year of 2023-2034, and WHEREAS, we recommend that the City Council give approval for the City Manager to enter into such contracts, and
WHEREAS, the Mid-Year Budget review did not include these changes, and WHEREAS, to formalize these budget changes the finance staff has prepared a budget adjustment request for both the software subscription recognized as an expense and installation of software recognized as a fixed asset, and WHEREAS, the detail of each budget adjustment is outlined in the requested budget adjustments, and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mt.
Shasta that Budget Adjustment increasing the yearly subscriptions budget by $41,377 and the capital outlay budget one-time cost by $92,395 totaling $133,772 is hereby approved.
The foregoing resolution was passed and adopted this this 26th day of February 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: February 26, 2024
CITY OF MT. SHASTA:
____________________________
ATTEST: John Stackfleth, Mayor
_________________________________
Kathryn Joyce, Deputy City Clerk
Mt. Shasta City Council Regular Meeting February 26, 2024 61