“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute
2. Roll call
3. Special Presentation: None
4. Public Comment:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an agenda item noted on the regular agenda, please address the Council when that item is open for public comment.
Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. If you have documents to present to members of Council, please provide a minimum of seven (7) copies to the Deputy City Clerk. Email Comments may be submitted to the City Clerk’s Office ([email protected]). Items received no later than 12:00 pm on the day of the meeting will be provided to the City Council prior to the meeting. These items will NOT be read into the record.
5. Council and Staff Comments
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Mt. Shasta City Council Regular Meeting Agenda
Monday, May 13, 2024, 5:30 p.m.
This meeting will be presented in a hybrid format and can be attended in two ways:
In-Person at the Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd. Mt. Shasta, CA OR
Online at the following link:
MountShasta.22Ave.tv
For the safety of our staff, the council, and public, we are no longer allowing members of the audience to carry large bags, backpacks, or other items outside of small personal items such as purses or satchels. Only service animals are allowed inside council chambers; nonservice pets are not allowed under any circumstances. Violators will be asked to remove the bag and/or animal, and refusal to do so will be cause for removal from the meeting.
City Council Regular Meeting May 13, 2024 1
Mt. Shasta Regular City Council Meeting Agenda
Monday, May 13, 2024
CITY COUNCIL BUSINESS
All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: April 22, 2024 Regular Meeting
b. Approval of Disbursements: Accounts Payable: 4/24/2024; Total Gross Payroll and Taxes: For Period Ending 4/28/2024
c. Committee Minutes: Beautification Committee March and April 2024 d. Resolution CCR-24-XX, Calling and Giving Notice of a General Municipal Election to be Held on November 5, 2024, and Requesting Consolidation of this Election with the Presidential General Election
e. Resolution CCR-24-XX, Notice of Completion of the Oak Street Area Water System Improvements Project
f. Police Department Monthly Report April 2024
g. Improvements to meet the security requirements of the Regulatory Information Management System (RIMS) and to improve security for the City
(CDBG) Program
Background: City Council will hold a Public Hearing to discuss possible applications for funding under the State Community Development Block Grant (CDBG) Program and to gather residents’ ideas for possible activities to be included in the application.
Report By: Muriel Terrell, Finance Director
Recommended Council Action: Hold the public hearing.
Background: The City relies on APEX IT to maintain and monitor the City’s data storage which utilizes Amazon Web Services for cloud storage. The use of AWS’ cloud storage is slow, cumbersome, expensive, and poses security risks. Council will discuss the cost and the benefits of moving away from cloud-based storage.
Report By: Muriel Terrell, Finance Director
Recommended Council Action: Approve moving the City’s cloud-based computing architecture to a local closed system for a cost of $31,190.
Background: In February of this year, the City Council adopted an ordinance increasing Councilmember compensation from $220 to $300 per month. This increase would take effect after the next City Council is seated after the certification of the November election. At the April 22nd City Council meeting, Mayor Stackfleth requested that the increase be ‘rolled back’ before it takes effect. For the increase to be suspended, Council will need to amend the Ordinance that was adopted in February.
Report By: Kathy Joyce, Deputy City Clerk
Recommended Council Action: Approve first reading of an Ordinance of the City Council of the City of Mt. Shasta Amending chapter 2.22.010 of Title 2 of the Mt. Shasta Municipal Code to decrease Council Member compensation, by title only, and move it to a second reading.
City Council Regular Meeting May 13, 2024 2
4-43
44-45
46-56
57-59
Mt. Shasta Regular City Council Meeting Agenda
Monday, May 13, 2024
CITY COUNCIL/STAFF REPORTING PERIOD
11. Reports on Outside Meetings
12. Future Agenda Items and Meetings (Appearing on the agenda within 60-90 days):
a. Amendment to the Short-Term Rental Ordinance – 5/28/2024 b. Resolution adopting a list of projects to be funded by SB1 - TBD c. Approval of Funds to Complete a Survey of Washington Avenue – TBD d. Amendment of Parklet Ordinance – TBD
e. Discussion and Possible Action: Beautification Committee Fiscal Review and Project Approval – TBD
f. Graffiti Ordinance – TBD
g. Discussion and Possible Action: Rental, Lease, or Purchase of Lot Located at the northwest corner of Alma and N. Mt. Shasta Blvd – TBD
h. Discussion and Possible Action: Expansion of the Downtown Parking District Borders - TBD i. Discussion and Possible Action: Amendment to Sidewalk Ordinance – TBD j. Discussion and Possible Action: Snow Removal Operations – TBD Future Agenda Items Over 90 Days:
k. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
l. Objective Design Standards Presentation/Discussion
13. Adjourn
I, Kathryn Joyce, declare under penalty of perjury that this agenda has been posted at least 72 hours in advance at the Mt.
Shasta City Hall, 305 N. Mt. Shasta Blvd, Mt. Shasta, CA, in the glass case and on the City website at www.mtshastaca.gov.
Agendas and packets shall be made available at least 72 hours in advance of regular meetings and 24 hours in advance of special meetings on the City’s web site. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting shall be made available on the City’s web site www.mtshastaca.gov.
Availability of Public Records: All public records related to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at City Hall located at 305 North Mt. Shasta Blvd.
The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services. In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, please contact the Office of the City Clerk at 530-326-7516 or [email protected] as soon as possible.
Providing at least 72 hours’ notice will help ensure that reasonable arrangements can be made.
City Council Regular Meeting May 13, 2024 3
Mt. Shasta City Council Regular Meeting DRAFT Minutes
Monday, April 22, 2024; 5:30 p.m.
City Park Upper Lodge 1315 Nixon Road, Mt. Shasta
Meeting allowed for virtual attendance via ZOOM
“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipal services and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
STANDING AGENDA ITEMS
1. Call to Order and Flag Salute: At the hour of 5:30 p.m. Mayor Stackfleth called the meeting to order and led the audience in the flag salute.
2. Roll Call:
Council Members Present: Stackfleth, Collings, Redmond, Stearns, Clure Council Members Absent: None
3. Special Presentation: None
4. Public Comment:
Nion Sheppard – Comments regarding self-driving vehicle technology, parking infrastructure, and in support of one-way streets.
Leo DePaola – Introduction as new contract building official.
Wayne Kessler – Comments protesting stormwater rate increase.
5. Council and Staff Comments:
Todd Juhasz, City Manager – Comments regarding development of The Landing. Review of technical assistance grant received for infrastructure design at The Landing.
Tessa Clure, Councilmember – Recap of League of Local Agencies meeting and dinner.
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Muriel Terrell, Finance Director – Review of Beautification Committee activities.
CITY COUNCIL BUSINESS
City Council Regular Meeting May 13, 2024 4
City of Mt. Shasta Regular City Council Meeting Minutes Monday, April 22, 2024
7. Consent Agenda:
COUNCIL ACTION: Approved the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived.
a. Approval of Minutes: April 8, 2024 Regular Meeting
b. Approval of Disbursements: Accounts Payable: 3/21, 4/4, 4/8, and 4/15/2024; Total Gross Payroll and Taxes: For Periods Ending 3/17 and 3/31/2024
c. Monthly Investment and Revenue Report
d. Second Reading and Adoption of CCO-24-04, an Amendment of City Municipal Code Section
10.44.080: Parking Restricted
e. Housing Element Annual Progress Report
COUNCIL ACTION: Approve items a-e
MOTION TO APPROVE: Clure
SECOND: Redmond
AYES: Stackfleth, Collings, Redmond, Stearns, Clure
NOES: None
ABSENT: None
ABSTAIN: None
8. Public Hearing on Stormwater Rates Pursuant to Proposition 218 Todd Juhasz, City Manager – Staff report review of process, cost to deliver service related to the actual cost, review of major projects to be completed. Review of first public hearing to be followed by ballot process.
Clarifying questions from Council.
Public Hearing Open: 6:14 p.m.
Chris Marrone – Comments regarding stormwater calculations and total fees. Comments about his own property with existing stormwater retention, comments about exemption.
Johanna Altorfer – Comments regarding protest vote, in opposition to whole increase but in support of a smaller increase. Comments about various properties.
Public Hearing Closed: 6:22 p.m.
Council comments and discussion.
9. Recess to Count Protest Votes: 6:36 p.m. – 6:47 p.m.
10. Report on Results of Stormwater Protest Vote and Review of Next Steps Kathy Joyce, Deputy City Clerk – Report of vote total: Need for 819 votes for a successful protest, only 49 votes counted.
Todd Juhasz, City Manager – Review of next steps, mail out ballot.
City Council Regular Meeting May 13, 2024 5
City of Mt. Shasta Regular City Council Meeting Minutes Monday, April 22, 2024
11. Discussion and Possible Action: Proposed Addendum to the City Manager’s Contract John Stackfleth, Mayor – Review of City Manager’s contract, term, amount, and increases. Review of proposed increase.
Clarifying questions from Council.
COUNCIL ACTION: Table the item indefinitely but not later than December, with the possibility of rescheduling sooner.
MOTION: Redmond
SECOND: Stearns
AYES: Stackfleth, Redmond, Clure, Stearns
NOES: Collings
ABSENT: None
ABSTAIN: None
12. Reports on Outside Meetings: None
13. Future Agenda Items (Appearing on the agenda within 60-90 days):
COUNCIL ACTION: Reviewed items a through l. Item added: Amend City Council compensation ordinance. a. Resolution Calling an Election and Requesting Consolidation – 5/2024 b. Approval of Funds to Complete a Survey of Washington Avenue – TBD c. Amendment of Parklet Ordinance – TBD
d. Discussion and Possible Action: Beautification Committee Fiscal Review and Project Approval – TBD e. Graffiti Ordinance – TBD
f. Discussion and Possible Action: Rental, Lease, or Purchase of Lot Located at the northwest corner of Alma and N. Mt. Shasta Blvd – TBD
g. Discussion and Possible Action: Expansion of the Downtown Parking District Borders - TBD h. Discussion and Possible Action: Amendment to Sidewalk Ordinance – TBD i. Discussion and Possible Action: Snow Removal Operations – TBD j. Amendment to the Short-Term Rental Ordinance
Future Agenda Items Over 90 Days:
k. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta
l. Objective Design Standards Presentation/Discussion
14. Adjourn: There being no further business, the meeting was adjourned at 7:00 p.m.
Respectfully Submitted By: Kathryn M. Joyce, Administrative Assistant/Deputy City Clerk City Council Regular Meeting May 13, 2024 6
City Council Agenda Item #7b
Staff Report
Meeting Date: May 13, 2024
To: Mayor and City Council
From: Muriel Howarth Terrell, Finance Director
Subject: Approval of Warrants and Payroll
Recommendation:
Staff requests the Mayor and City Council Approve warrants paid including payroll benefits and withholding, and payroll distribution, in the amount of $354,753.07.
Background & Summary:
Approval of Check Numbers 52266-52310 $ 197,126.50
Total Payroll Distribution $ 90,581.85
Total EFTPS – CalPERS, Nationwide $ 27,117.82
Total Payroll EFTPS Taxes $ 39,926.90
$ 354,753.07
Financial Impact:
Expenditures are consistent with the Budget that the City Council has adopted.
Attachments:
1.) Check Registers – 4/24/24
2.) ACH Payroll Distribution – 5/2/24
3.) EFTPS Reports – 5/2/24
Regular
x Consent
Closed
Presentation
City Council Regular Meeting May 13, 2024 7
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City Council Regular Meeting May 13, 2024 10
City Council Regular Meeting May 13, 2024 11
City Council Regular Meeting May 13, 2024 12
City Council Regular Meeting May 13, 2024 13
Beau�fica�on Commitee - Mee�ng Minutes
February 13 2024, special mee�ng
1. Call to Order
4:10 PM
2. Roll Call
Present: Lori Saunders, Terez Mania�s, Lynn Linebarger, Brenna Montagne
Absent: Britney Charlesworth
Guests: Ken, Muriel
3. Special Presenta�ons and Announcements: none
4. Public Comment: none
5. Mee�ng Minutes Review and Approval
Terez made a mo�on to approve the November minutes and Lori seconded, all in favor
6. Staff and Member Comments
Lorie – Community weed pull event; Lori will be represen�ng the commitee
7. Discussion and Possible Ac�on: Public Works regarding City Hall Plaza revision and tree placement -Planter has a drainage issue, possibility to add more memorial bricks/pavers. Must consider:
flag pole, shade, lawn keep or not, mortar, ligh�ng. Will revisit topic in March
8. Discussion and possible ac�on: Follow-up Trash Can order How many are needed to replace exis�ng? Lori and Lynn to map out and get a count. Temporary cans (for events) have 6
9. Discussion and possible ac�on: Follow-up social media tools Terez to take lead. Need info from Britney, Terez has the sign for displaying during work events
10. Discussion and possible ac�on: Volunteer status and vest purchase Lori to contact current planner as previous one had a set, revisit in March
11. Discussion and possible ac�on: Long-term Beau�fica�on goals Planters; City Hall Plaza. Need budget info
11. Adjourn Mee�ng
5:10 PM
Next mee�ng March 28th
City Council Regular Meeting May 13, 2024 14
Beau�fica�on Commitee - Mee�ng Minutes
March 28 2024, special mee�ng
1. Call to Order
4:05 PM
2. Roll Call
Present: Lori Saunders, Terez Mania�s, Lynn Linebarger, Brenna Montagne
Absent: Britney Charlesworth
Guests: Ken
3. Special Presenta�ons and Announcements: none
4. Public Comment: none
5. Mee�ng Minutes Review and Approval
Postponed un�l April mee�ng
6. Staff and Member Comments
Lorie – Community weed pull event; memorial bench follow-up needed with family, 3 more blue spruce for park will contact Shannon; hole in City Hall Plaza Ken will no�fy Public Works
7. Discussion and Possible Ac�on: Public Works regarding City Hall Plaza revision and tree placement Ken – site map to be done pending approval
8. Discussion and possible ac�on: Follow-up Trash Can order Lori and Lynn provided a map and count of cans needed. Can ask for exchange of exis�ng, will find out about the possibility of adding more, Lori to contact Muriel and Jodi
9. Discussion and possible ac�on: Follow-up social media tools Terez – new Instagram account needed
10. Discussion and possible ac�on: Volunteer work dates for spring 2024 During the week is beter for most, will have them on Wednesdays at 10. Lori to contact library 4/10 Lake Street, north triangle 4/17, south entrance 4/24, planters TBD.
11. Discussion and possible ac�on: Follow-up on revision of dry creek bed landscape feature:
Public Works needed to help remove exis�ng rock so new weed cloth can be installed. Ken and Terez to visit on 4/3
12. Discussion and possible ac�on: Long-term Beau�fica�on goals Planters; areas the commitee cleans up on work days
11. Adjourn Mee�ng 5:15 PM Next mee�ng April 18th
City Council Regular Meeting May 13, 2024 15
City Council Agenda Item #7d
Staff Report
Meeting Date: May 13, 2024
To: Mayor and City Council
From: Kathy Joyce, Deputy City Clerk
Subject: Adoption of CCR-24-XX, Requesting Consolidation of Election Recommendation:
Staff respectfully requests the City Council approve proposed Resolution CCR-24-XX, Calling and Giving Notice of a General Municipal Election to be Held on November 5, 2024, and Requesting Consolidation of this Election with the Presidential General Election.
Background & Summary:
For the election cycle of 2024, the City of Mt. Shasta has three (3) City Council seats to fill for the terms starting November/December 2024 through November 2028. In addition to these Council seats, the positions of City Treasurer and City Clerk are also up for election. Pursuant to California Elections Code §10403, the City must submit a resolution to the County Board of Supervisors to call for and consolidate the election, and to permit the County Clerk’s Office to render specified services for the City. These services include the preparation and distribution of the ballot pamphlet and the ballots pertaining to the November 5th election as well as duties related to the legal conduct of the Municipal Election. This is a routine matter completed as election services are required.
Attachments:
Resolution CCR-24-XX
Regular
X Consent
Closed
Presentation
City Council Regular Meeting May 13, 2024 16
RESOLUTION CCR-24-XX
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024 AND REQUESTING CONSOLIDATION
OF THIS ELECTION WITH THE PRESIDENTIAL GENERAL ELECTION WHEREAS, under the provisions of the laws relating to general law cities of the State and California and the City of Mt. Shasta, a General Municipal Election shall be held on November 5, 2024 for the election of certain municipal officers; and WHEREAS, pursuant to the California Elections Code, the City Council of the City of Mt.
Shasta calls and gives notice of the General Municipal Election; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Presidential General Election to be held on the same date, and that within the City, the precincts, polling places, and elections officers of the two elections be the same, and that the County Clerk’s Office of the County of Siskiyou canvass the returns of the Presidential General Election and that this Election be held in all respects as if there were only one Election.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF MT. SHASTA DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1: Pursuant to the requirements of the laws of the State of California relating to general law cities, there is called ordered to be held in the City of Mt. Shasta on Tuesday, November 5, 2024, a General Municipal Election for the purpose of electing three (3) Members of the City Council, City Treasurer, and City Clerk to four-year full terms.
Section 2: The polls for the election shall be open at 7:00 a.m. on the day of the election and shall remain open continuously until 8:00 p.m. when the polls shall be closed pursuant to Elections Code Section 10242, except as provided in Section 14401 of the Elections Code.
Section 3: Notice of the time and place of holding the election is given and the County Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form and manner as required by law.
Section 4: Pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Siskiyou is herby requested to consent and agree to the consolidation of the City of Mt. Shasta General Municipal Election with the Presidential General Election to be held on November 5, 2024.
Section 5: That the Board of Supervisors is requested to issue instructions to the County Clerk’s Office Elections Division to take any and all steps necessary for the holding of a consolidated election, including candidate filing.
City Council Regular Meeting May 13, 2024 17
Section 6: That the County Clerk’s Office is authorized and instructed to procure and furnish any and all official ballots, notices, printed matter and all supplies and equipment and other necessary items in order to properly and lawfully conduct the election.
Section 7: That the County Clerk’s Office is authorized to canvass the returns of the Election.
The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.
Section 8: That the City of Mt. Shasta recognizes that additional cost will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs that are not reimbursed by the State.
Section 9: That the Deputy City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and County Clerk’s Office of the County of Siskiyou.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Mt. Shasta held on the 13th day of May, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: May 13, 2024
CITY OF MT. SHASTA
___________________________________
John Stackfleth, Mayor
ATTEST:
_______________________________________
Kathryn Joyce, Deputy City Clerk
City Council Regular Meeting May 13, 2024 18
RESOLUTION CCR-24-XX
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
ACCEPTING THE OAK STREET AREA WATER SYSTEM IMPROVEMENTS PROJECT
AS COMPLETE AND AUTHORIZING THE FILING OF
THE NOTICE OF COMPLETION
WHEREAS, the City Council of the City of Mt. Shasta entered into a contract with Shasta Services Inc., DBA Timberworks (Contractor) to complete the Oak Street Area Water System Improvements Project; and
WHEREAS, the Contractor has completed the project; and
WHEREAS, Pace Civil, Inc. (Engineer) and the Public Works Director have completed the final inspection; and
WHEREAS, the Engineer has submitted a Final Acceptance Letter indicating that the Contractor has satisfactorily completed said project and met all contract document requirements, and recommends final acceptance and recommends the filing of a Notice of Completion with the Office of the County Records; and
WHEREAS, payment of the 5% retention may be paid to the Contractor 35 days after acceptance.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1. The City Council accepts the project as being completed.
2. The City Council authorizes the Public Works Director to execute and file a Notice of Completion with the Office of the County Records.
3. The City Council authorizes payment of the 5% retention after all lien releases have been presented or the time for filing has expired.
ROLL CALL VOTE:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: May 13, 2024
ATTEST: CITY OF MT. SHASTA:
__________________________ __________________________
Kathryn Joyce, Deputy City Clerk John Stackfleth, Mayor City Council Regular Meeting May 13, 2024 19
RECORDING REQUESTED BY
City of Mt. Shasta
And is Exempt from Fees Per
Government Code Sections 6103 & 27383
WHEN RECORDED RETURN TO
City of Mt. Shasta
c/o Muriel Terrell
305 N. Mt. Shasta Boulevard
Mt. Shasta, CA 96067
(Space above this line for Recorder's Use Only)
NOTICE OF COMPLETION
(CA Civil Code §§ 8180-8190, 8100-8118, 9200-9208)
NOTICE IS HEREBY GIVEN:
That the construction work hereinafter was completed on the 22"'' day of April 2024.
The project is located in the City of Mt. Shasta, California at the following locations:
City Right-of-Way on Oak Street; City Right-of-Way on Holly Street; City Right-of-Way on Court Street; City Right-of-Way on S. Mt. Shasta Boulevard between Holly Street and Roelofs Court; City Right-of-Way on Old McCloud Road between Ream Avenue and S. Mt. Shasta Boulevard; City Right-of-Way on Ream Avenue between Old McCloud Road and Court Street; City Right-of-Way on alley between Oak Street and S. Mt. Shasta Boulevard from Old McCloud Road to Holly Street, as well as the following parcels listed by Assessor's Parcel Numbers (APNs):
057-581-020 057-581-170 057-581-370 057-582-140
057-581-030 057-581-190 057-580-380 057-582-150
057-581-040 057-581-260 057-581-390 057-582-180
057-581-050 057-581-280 057-582-030 057-582-190
057-581-070 057-581-290 057-582-040 057-582-210
057-581-080 057-581-310 057-582-050 057-582-220
057-581-110 057-581-320 057-582-070 057-582-240
057-581-120 057-581-340 057-582-090 057-582-250
057-581-130 057-581-350 057-582-100
057-581-140 057-581-360 057-582-130
The Contract was entitled:
OWNER:
OAK STREET AREA WATER SYSTEM IMPROVEMENTS PROJECT
City of Mt. Shasta CONTRACTOR: Shasta Services
305 N. Mt. Shasta Boulevard
Mt. Shasta, CA 96067
, Inc. DBATimberworks
624 S. Mt. Shasta Boulevard
Mt. Shasta, CA 96067
City Council Regular Meeting May 13, 2024 20
Contract Documents are on file with the City of Mt. Shasta.
Date:
Todd Juhasz, (^ity-f^nager
City of Mt. Shasta
VERIFICATION OF CONTENT
I, Todd Juhasz, do hereby certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing'paragraph is true and correct. I furthermore certify that 1 am the duly appointed City Manager of the City of Mt. Shasta, and that I have been authorized by the City Council of said City to execute the Notice herein above.
Date Signed
) "-1/4
Todd Juhasz, City Manager
City of Mt. Shasta
A Notaty Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
KATHRYN MARIE JOYCE i
Notary
Siskiyou
Public
Counry
- California |
f
Commission " 2339651 r
My Comm. Expires Dec i, 2024 p
STATE OF CALIFORNIA
COUNTY OF SISKIYOU
On (date), before me,
^ Notary Public (name and
title of officer) personaNv appeared ^iAf\ Si
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
Witness my hand and official seal.
ignatu
City Council Regular Meeting May 13, 2024 21
Department Statistics
Calls for Service April 2023 April 2024 Change
678 825 +27.31%
Cases Taken April 2023 April 2024 Change
43 36 -16.27%
Arrests Made April 2023 April 2024 Change
19 18 -5.26%
678 688 779 752 730 740
851
745 669 721 640
744 825
0 200
400
600
800
1000
Calls for Service
Calls for Service
43 43 51 51 48 45 48 46
34 39 34
66 36
0 20
40 60
80 Cases Taken
Cases Taken
19 13
44 23 22 20 20 20
13 19 16 17 18
0 10
20 30
40 50
Arrests Made
Arrests Made
City Council Regular Meeting May 13, 2024 22
Warrant Arrests April 2023 April 2024 Change
6 11 +83.33%
Top 5 Calls
April 2023 April 2024
Out w/a Vehicle 26 Out w/a Vehicle 50
Outside Assist 25 Medical 30
Alarm 24 Check Welfare- Person 17
Out w/a Person 17 Out w/a Person 17
Medical 15 Public Assist 15
6 3
4 0
6 1
8 4 4
6 3
7 11
0 2
4 6
8 10
12 Warrant Arrests
Warrant Arrests
0 5 10 15 20 25 30 35
4/1/2023
5/1/2023
6/1/2023
7/1/2023
8/1/2023
9/1/2023
10/1/2023
11/1/2023
12/1/2023
1/1/2024
2/1/2024
3/1/2024
4/1/2024
Yearly Top 5 Calls April 2023-2024
Animal Complaint Disturbing the Peace Suspicious Circumstances Suspicious Vehicle Suspicious Person City Council Regular Meeting May 13, 2024 23
Crime Statistics
Crimes
April 2023 April 2024 Change April 2023- April 2024
Yearly Total
Assault – Physical 2 4 +100% 46
Assault – Verbal 0 0 0 2
Disturbing the Peace 12 11 -8.33% 188
Domestic Disturbance 1 0 -100% 7
Domestic Violence 1 1 0 16
Fraud 0 0 0 11
Public Intoxication 2 2 0 34
Stolen Vehicle 2 1 -50% 11
TC Hit & Run 0 1 +100% 18
Theft from Vehicle 0 0 0 1
Theft – Grand 1 0 -100% 5
Theft – Petty 1 2 +100% 60
Theft – Shoplifting 0 0 0 0
Trespassing 14 6 -57.14% 249
Vandalism 2 3 +50% 51
2 1
6 5 6 6
2 1
3 2
7 1
4 0
5 10
Assault - Physical
Assault - Physical
0 0 0
1 0 0
1 0 0 0 0 0 0 0
0.5 1
1.5 Assault - Verbal
Assault - Verbal
12 11
32 14 19
12 16 19
5 13 17
7 11
0 20
40 Disturbing the Peace
Disturbing the Peace
City Council Regular Meeting May 13, 2024 24
1 0
2 0
2 1
0 0 0 0 0
1 0 0
1 2
3 Domestic Disturbance
Domestic Disturbance
1 0
2 5
0 0 0
2 1
0 1
3 1 0
2 4
6 Domestic Violence
Domestic Violence
0 0
1 1
2 1
4 0 0
1 1 0 0 0
2 4
6 Fraud
Fraud
2 1 2
8 2
4 2 1 2 1
3 4
2 0
5 10
Public Intoxication
Public Intoxication
2 0
3 0 0
2 0 0
1 2
0 0
1 0
2 4
Stolen Vehicles
Stolen Vehicles
City Council Regular Meeting May 13, 2024 25
0 3
1 2
0 0
1 2
3 1
2 2
1 0
2 4
Traffic Collisions - Hit & Run
Traffic Collisions - Hit & Run
0 0 0 0 0 0
2 0
1 0 0 0 0 0
1 2
3 Theft from Vehicle
Theft from Vehicle
1 1
0 1
0 0 0 0 0 0
2 0 0 0
1 2
3 Theft - Grand
Theft - Grand
1 6 7 8
5 6
1 7
4 3 2
8 2
0 5
10 Theft - Petty
Theft - Petty
0 0 0 0 0 0 0 0 0 0 0 0 0 0
0.5 1
Theft - Shoplifting
Theft - Shoplifting
City Council Regular Meeting May 13, 2024 26
14 6
21 34 28 30
19 17 19 17 20 18
6 0
20 40
Trespassing
Trespassing
2 44
5 4
6 55
22 7
2 3
05 10
Vandalism
Vandalism
City Council Regular Meeting May 13, 2024 27
Traffic Summary
April 2023 April 2024 Change
Traffic Stops 114 203 +78.07%
Traffic Citations Issued 12 19 +58.33%
Traffic Collisions
April
2023
April
2024
Change April 2023- April 2024
Yearly Total
TC – DUI 0 0 0% 1
TC – Hit & Run 0 1 +100% 18
TC – Info Exchange 2 2 0% 50
TC - Injury 1 0 -100% 11
Total 3 3 0% 80
114
61 58 61 77 65
97 101 99 99 109
171
203
12 7 9 4 6 13 5 11 8 8 10 17 19 0
50 100
150
200
250
Traffic Stops
11-95 Traffic Citations Issued
0 1
0 0 0 0 0 0 0 0 0 0 0 0
3 1
2 0 0
1 2
3 1
2 2
1 2
4 5
7 6
7 8
0 3
4 1 1
2 1
0 2
1 2
1 1
0 0
1 2
0 0 0
1 2
3 4
5 6
7 8
9 Traffic Collisions
TC - DUI Hit & Run TC - Info Exchange TC - Injury
City Council Regular Meeting May 13, 2024 28
Traffic Accident Location Summary
04/16/2024 TC Information Exchange- ACE Hardware Parking lot- Parties exchanged information, no injuries, no case taken.
04/22/2024 TC Hit & Run-109 Smith St-, no injuries, no case taken-log information at this time due to lack of information where incident occurred.
04/28/2024 TC Information Exchange- 611 Glen Mar Dr- Parties exchanged information, no injuries, no case taken.
DUI Summary
April 2023 April 2024 Change
DUI Complaints NA NA NA
DUI Arrests 2 2 0%
* DUI Complaints no longer tracked in new CAD system as of 11/01/2022. 2 0
2 4 4 4
5 3
4 0
2 3
2 0
2 4
6 DUI Summary
DUI Complaints DUI Arrests
City Council Regular Meeting May 13, 2024 29
Patrol Information
Foot Patrol
April 2023 April 2024 Change April 2023- April 2
024 Yearly Total
30 23 -23.33% 342
Frequent foot patrol areas include:
• City Park
• Shastice Park
• Downtown Mount Shasta
• Roseburg Property
• Behind commercial business
such as Ray’s Food Place, the
Cinema, and Rite Aid
• Dense brush areas in multiple
residential areas.
30 42
26 29
6 28
18 20 22 27 22 16 23
0 20
40 60
Foot Patrol
Foot Patrol
City Council Regular Meeting May 13, 2024 30
Municipal Summary
Municipal Calls for Service
April 2023 April 2024 April 2023- April
2024 Yearly Total
Muni Code – Other 4 12 99
Muni Code - Parking 2 15 122
Total 6 16 221
LiveScans April 2023 April 2024
14 20
Court Activity
Social Media
4 5 7
11 11
2 10
6 2 4
11 11
15 2
10 19
7 10
27 7 5 3 5
11 5
11 0
5 10
15 20
25 30
Municipal Calls for Service
Muni Code - Other Muni Code - Parking
2 2 2 4 2 3
8 2 2 4
1 1
5 0
10 Court Activity
Court Activity
City Council Regular Meeting May 13, 2024 31
Facebook
Followers Posts Reach Engaged Users Reactions
12,090 12 64,485 3949 1126
Twitter
Followers Tweets Impressions Mentions
398 0 0 0
Instagram
Followers Posts Likes
2132 10 240
Nextdoor
Posts Impressions Reactions
0 0 0
City Council Regular Meeting May 13, 2024 32
City Council Agenda Item #7g
Staff Report
Meeting Date: 5/13/2024
To: Mayor and City Council
From: Todd Juhasz, City Manager
Subject: APEX Improvements to meet MSPD RIMS
requirements and to improve security for the City
Recommended Action: Informational only. Mt Shasta’s Police Department is moving from a cloudbased system to an on-site server for a cost of $57,278 (covered by Prop 64 Grant).
Background: The Mt Shasta Police Department must make IT upgrades to meet the security requirements of the Regulatory Information Management System (RIMS) as well as to meet State and Federal criminal justice system usage standards and protocols. To meet these standards, APEX IT, the City’s information technology provider must:
• Install a local server to run RIMS (cloud is not an option for long-term storage) • Complete a back-up of PD data both locally and in the cloud. There must be 7 days of immutable storage in the cloud.
The good news is that the entire cost of the upgrade, $57,278 is covered by the MSPD’s Proposition 64 Grant.
Regular
X Consent
Closed
Presentation
City Council Regular Meeting May 13, 2024 33
vpex
Technology Management
aNgw CharterTECHNOLOGiEs Company
310 Hemsted Drive
Suite 300
Redding, CA 96002
(530) 248-1000 phone
(530) 243-9184 fax
www.apex.com
Quote #: APXQ31613
Date: 4/18/2024
Quotes are valid for 30 days
RIMs Implementation (Host, Backup and Service, Secure Connections and PCs) Prepared For:
Robert Gibson
City of Mt. Shasta
305 N MT SHASTA
Mt. Shasta, CA 96067
United States
Email: [email protected]
Phone: (530) 926-7540
Prepared By:
Toby Osborn
VCIO
530-248-1094
[email protected]
Description
Products
Networking Infrastructure and Software
Unit Price Ext. Price
Dell Power Edge Server - R450 $6,574.86 $6,574.86 T
IntelXeon Silver4316 2.3G. 20C/40T, 10.4GT/S, 30MCache, Turbo. HT(150W) DDR4-2666
8x2.5" (SAS/SATA) 1 CPU
(4) 32GB RDIMM, 3200MT/s. Dual Rank 16Gb BASExS
RAID 5
(5) 960GB BSD SATA Read Intensive 6Gbps 512 2.5in Hot-plug AG Drive, 1 DWPD PowerEdge R450 Motherboard with Broadcom 5720 Dual Port 1Gb On-Board LOM ReadyRails Static Rails for 2/4-post Racks
iDRAC9, Enterprise 15G
PERC H755 SAS Front
Dual. Hot-plug, PSU (1+1), 800, Mixed Mode TM
Intel Ethernet X710 Quad Port lOGbE SFP+. OOP NIC 3.0
(2) Power Cord - C13, 3M, 125V, 15A (North America, Guam, North Marianas, Philippines, Samoa, Vietnam)
Broadcom 5719 Quad Port IGbE BASE-T Adapter, PCIe Low Profile, V2, FIRMWARE
RESTRICTIONS APPLY
ProSupport Next Business Day Onsite Service After Problem Diagnosis 5 Years 35 OS - Microsoft Windows Server 2022 - Device Client Access License (CAL) 10 year license
$36.00 $1,260.00
RIMs Implementation (Host, Backup and Service, Secure
Connections and PCs)
1 of 10
City Council Regular Meeting May 13, 2024 34
Description Unit Price Ext. Price
1 OS - Microsoft Windows Server 2022 Standard -16 Core License Commercial $1,069.00 $1,069.00 2 OS - Microsoft Windows Server 2022 Standard - 2 Core License Commercial $144.05 1 Database - Microsoft SQL Server 2022 Standard Edition $987.00 $288.10
$987.00
12 Database - Microsoft SQL Server 2022 -1 User CAL $229.00 $2,748.00 1 Network Router/Firewall - SonicWall TZ470 $2,372.78 $2,372.78 T 1 Network Router/Firewall - Rack Mount - SonicWall TZ470 / TZ370 $161.78 $161.78 T Network Cable - Cat6 - Tripp Lite - 15ft - Black $5.58 $5.58 T 1 Network Cable - SFP+ - Tripp Lite - 20ft - Black
PCs
3 OptiPlex M icro Form Factor 7020
$75.58
$946.26
$75.58 T
$2,838.78 T
Intel® Core™ 15 14500T vPro® (24MB cache, 14 cores, 20 threads, up to 4.8 GHz) Windows 11 Pro, English, Brazilian Portuguese, French, Spanish 16GB DDR5 Memory,1X16GB,5600,Non'ECC,SoDIMM
M.2 2230 512GB PCIe NVMe BSD Class 35
Intel® Wi-Fi 6EAX211, 2x2, 802.11ax, Bluetooth® wireless card, internal antenna ProSuppori Next Business Day Onsite Service after remote diagnosis with HW-SW Support, 36 Month(s)
Replaces 2 existing Thin Clients and lold workstation
Backup Appliance and Service
Dell Power Edge Server - R440 $4,223.75 $4,223.75 T
Intel Silver4116 12 Core (2.10Ghz, 16.5M L3 85W) SR3HQ x2 32GB PC4-21300 DDR4-2666MHz Registered Memory x 6
RAID 5:
Dell SAS 3.5" 12TB 7.2K 12GBPS 512e x 3
Dell PowerEdge Front Bezel
Dell 550W Platinum Efficiency Power Supply
14AWG 6ft Power Cord Cable 125V15A NEMA 5-15P to C13 (3-Prong Male Plug to Server) RIMs Implementation (Host, Backup and Service, Secure
Connections and PCs)
City Council Regular Meeting May 13, 2024 2 35of 10
Description Unit Price
x2
1U 4 Post Rapid Sliding Rail
Dell IDRACd Enterprise License - 14G
STI3 Year Warranty M-F/9-5 CST Help Desk & Next Business Day Parts Ext. Price
Backup - Apex - Digital Umbreiia 3.0 On-site & Cloud Backup Service - Monthly $750.00
DIGITAL
UMBRELLA
- Native Data:2d00 GB
- 31 Daily and 13 monthly backups on the local backup appliance AND in the cloud. - Additional retention can be configured if required (possible additional cost) - 8000 GB Total Cloud Storage Space Included. Additional space is charged as needed. - Built in compression and deduplication for performance and reduced storage needs. - Encrypted data both at rest and in transit.
- Meets PCI and HIPAA guidelines.
Products SubTotal
$750.00
$22,605.21
Shipping & Handling
1 Shipping & Handling Charge $250.00
Shipping & Handling SubTotal
$250.00 T
$250.00
Professional Services
Professional Services: RIMs Implementation
^0-^ See included "Exhibit A" for the scope of work.
\pex
$33,737.88
Tcchnoln|y Managcmcni
$33,737.88
Discount - Active Total Support Agreement - Labor Discount -$6,583.00 Professional Services: Workstation repiacement
^ex
Recieve workstations at Apex
Fresh OS Install
Install agents and managment too
$1,845.00
Technnlo^v Maiugereenl
4<l*« ciwWnswewi Ceeeeny»*
ls
Deliver to client
Set up local printers
Build published applications for use of shared resources in AM/S.
Set-up/Confirm access to all state resources
Exact computers/thin clients to replace to be provided prior to deployment. -$6,583.00
$1,845.00
RIMs Implementation (Host, Backup and Service, Secure
Connections and PCs)
City Council Regular Meeting May 13, 2024
3 of 10 36
Description Unit Price Ext. Price
Discount - Active Total Support Agreement - Labor Discount -$360.00 -$360.00 Professional Services: Backup Server
\pex
Tecftni>Jf>py Mamgement
« Wpe CheNi Cenvwir^
Project planning
Order and receive equipment
Prep onsite at Apex
Load Hyper-V
Load Digital umbrella system
Deliver onsite
Physical installation
Run initial backup
Follow up to ensure cloud copy present after week
Update documentation
Setup monitoring/alerting
$5,648.00 $5,648.00
Discount - Active Total Support Agreement - Labor Discount -$1,102.00 -$1,102.00 Professional Services SubTotal $33,185.88
Recurring services to be billed upon service activatioa B $750.00 KSSSn $0.00 TOTAL
$56,041.09
$1,237.73
$57,278.82
Fixed Price Project; The total project price will be no more or less. Any possible exceptions will be noted. Project change orders will be billed separately above the project amount. This quote is valid for 30 days from date of issue. Advanced payment of all hardware and software greater than $500 is required before purchase can be made. Check, credit card or electronic funds transfer are acceptable payment types.
We reserve the right to cancel orders arising from pricing or other errors.
Client Signature Date
RIMs Implementation {Host, Backup and Service, Secure
Connections and PCs)
City Council Regular Meeting May 13, 2024 4 37of 10
ipex
Technology Management. Inc.
Exhibit A - Professional Services Scope of Work
Project Background and Description Statement
The City of Mt Shasta is currently running on their CAD system Alliance on outdated hardware. The city will be migrating their current CAD software to Sunridge Rims and will require new server hardware infrastructure to accommodate the new software. Along with their CAD upgrade, the added hardware will help pave the way for future infrastructure updates.
The existing remote access solution is and OPEN VPN solution which does not currently enforce any type of network access control allowing potentially unapproved devices (personal computers, phones, etc) to connect to the secure networks at the city. Recommend installation of a solution that is hosted at the PD for GIS compliance that also enforces network access control for denying systems access unless they are approved devices that meet security requirements such as have current AV and domain joined systems.
Project Goals & Deliverables:
This solution will provide the following major deliverables in order to achieve a more stable and secure environment that will aid the organization in their drive for success.
Centralized compute/server to host productions servers
VPN solution with network access control
New On site hosted File Server
New CAD system installation
Decommission existing AWS servers (FOR PD ONLY)
Scope of Work: Work Breakdown
Project Design and Architecture
• Define impact, requirements, and architecture design. • Research and compile solution, invasive testing to confirm and validate solution.
Project Management
• Identify dependencies, risks and resources.
• Create project plan and schedule
• Ongoing monitoring and plan correction
• Manage project and status communications
Staging
• Receive hardware/software
o Verify correct HW/SW
Exhibit A - Professional Services Scope of Work
City Council Regular Meeting May 13, 2024 5 38of 10
o Document: Model/Serial No./Service Tag/License Key
• Install and configure HW/SW as necessary to prepare platform for customer installation (in-house)
Phase 1: Hardware Prep
• Prep Physical Server
o Install firmware updates
o Configure DRAG
o Configure BIOS
• Prep Hyper-V
o Install Hyper-V
o Install latest updates
o Configure for best practices
• Rims VM Build
o CMS-PD-RIM-001
■ Windows 2022 Standard
■ 32GB Ram
" 8 CPU
■ C: 100 GB
■ E: 500GB
o CMS-PD-RIM-002
■ Windows 2022 Standard
" 16GB Ram
■ 8 CPU
■ C: 100GB
■ E: 100GB
• File Server VM Build
o CMS-PD-FSV-001
■ Windows 2022 Standard
■ 16 GB Ram
■ 8 CPU Cores
■ C: OS
• 100GB
■ D: Data
• 2 TB
■ E:
• 500GB
• Sonicwall
o Update Firmware
o Configure to match existing Juniper
• Switches
o Update Firmware
o Configure as replacement for the following
■ MSCTY-PD-ex2200
Exhibit A - Professional Services Scope of Work
City Council Regular Meeting May 13, 2024 6 39of 10
■ PD-SW2
Phase 2: Remote Access Prep
• Build Control doc for users
o Meet with City team to verify users
o Assign DUO tokens to users
• Build SRA
o Import SRA to Hyper-V host
o Configure NAC policies
■ Domain joined PCs only
■ Up to date AV
o Setup firewall and Nat rules
o Install Certificate
o Setup new external DNS entry for remote access
• Build DUO portal
o Configure remote connectivity to DC
o Import users
o Configure integration with SRA
■ Test SRA connectivity
Phase 3: Onsite Installation
• Deliver server and DUO tokens onsite {User list needed) • Rack server into existing 2 post rack
o Run cables for server
• Install new PD core switches
o Clean up cables and install cable management
• Install new Sonicwall - Ensure IPSEC VPN to cloud is up and tested to AWS environment. • Test connectivity
Phase 4: Rims Migration
• Facilitate access to RIM servers for Sun Ridge Support o Install SQLServer
o Work with support to configure server and network
• Software installation to be completed by Apex team
o E911
■ Work with ATT to integrate 911 system into rims
• There will be a serial to USB that is required for this o Rims Client
■ Installation of Rims client on PD computers
o County connection
■ Work to establish county connection for DOJ access
• This will necessitate configuring a route for the PD Subnet. Brent working with Amber to coordinate with CalOES to see if this can be done so that a route can be configured on the sonicwall instead of the current 12 access on a secondary NIC on machines that the PD wants set up.
Exhibit A - Professional Services Scope of Work
City Council Regular Meeting May 13, 2024 7 40of 10
o Rims Reports
o Rims Form Manager
o RimsMap
o PropRoom
o TIMS
o InCustody
• Provide post cutover support for end users and Sunridge Support o Onsite both day before and day after to provide support to Rims as well as project connectivity meeting
Phase 5: Server Migrations
• Migration of existing PD file server to newly created VM o Migration of shares and printers
o Updated GPOs to point to new server
Phase 6: Remote Access Configuration
• Install and configure VPN client for users identified in control documentation o Work with each user to connect and test access to SRA • Provide instructions for connectivity
Phase 7: Server Decommission
• Decommission old servers
o Artemis
o Apollo
o Soteria
o Wems-Database Server
o Wems-Web Server
• Decommission of existing servers after migration to RIMS and migration away from thin clients - Decommission needs to be completed after the PD has signed off that they no longer require access to CYRUN/Alliance on the old FS(database)/RDS(application) servers. o PD-FS
o PD-RDS
Phase 8: Configurations and Documentation Updates
• Update and create configurations
• Update documentation
Training & Documentation
• Overview of finished solution
• Document showing new hardware and software including any new IP addresses or administrative credentials.
Project Information:
Exhibit A - Professional Services Scope of Work
City Council Regular Meeting May 13, 2024 8 41of 10
Project Schedule
This timeline is a generic schedule with estimated periods for the length of time expected to complete the deliverables of this project. Once the schedule is confirmed and agreed upon by client and Apex, any changes to the agreed upon schedule will be considered a change from the original project scope and may lead to additional project costs {labor, shipping, etc). Project estimated start date expectation should be no sooner than 6 weeks after project signature and required hardware/software payment has been received.
Week Deliverable :
Week 1 Kick off meeting
Week 2 Phase 1 & Phase 2
Week 3 Phase 3-Onsite Installation
Week 4 Phase 4- Rims Installation
Week 5 Phase 5 - Server Migration / Phase 6- Remote Access Configuration Week 6 Phase 7 - Server Decommission
Week? Follow up and Project Closure - Documentation
Project Meetings
Meeting Attendees Frequency Duration ' 1
Project
Kickoff
Project Manager, Client, Lead
Engineer, Sales Engineer
Once, before schedule 15 minute
Review BOM, SOW,
set schedule
Status
Update
Project Manager, Client, Lead
Engineer
Weekly IS min
Project Close Project Manager, Client, Lead
Engineer
Once, at close of project .5 hours
Review BOM, SOW
Outstanding items
Client Responsibilities
• Administrative level credentials required for project related deliverables • Building/Site access if after business hours is required as part of project (key or door code) • Allocated staff to assist with quality assurance testing during and after cutover periods • Point of Contact for the organization to coordinate and distribute project related information to the organization
• Provide access to any and all software and licensing necessary to complete the project deliverables Key Contractors, Partners and Subcontractor Dependencies Name Role Responsibilities
Sunridge Rim Support Installation of Rims
This proposal is dependent upon three assumptions:
Exhibit A - Professional Services Scope of Work
9 of 10 City Council Regular Meeting May 13, 2024 42
1) Timely access to and responsive cooperation with the vendor responsible for the software and/or hardware being installed and/or configured by Apex;
2) All hardware and software has been properly specified (interface, versions, etc.) by the responsible vendor, and is available at the time of installation; 3) Upon completion, the software and hardware specified by a third-party/application vendor performs as expected by the vendor and client.
The above assumptions define expectations that are considered outside of the control and responsibility of Apex Technology Management.
If, for any reason as outlined above, the time required to complete any vendor dependent task exceeds the time budgeted in this proposal, the client will be billed for the actual hours in excess of this budget at the pre-specified project rate.
Existing Hardware and Software Dependencies:
• What hardware are we re-using? N/A
• What software are we re-using? N/A
• What licensing are we re-using? N/A
Hardware Decommission:
o N/A
Project Invoicing
Apex reserves the right to invoice for work connpleted against a project/phase and receive a timely payment jF the project/phase extends beyond the scheduled completion date AND the project/phase delay Is caused by the client ^vendor(s) directly or indirectly contracted by the client. An initial payment for any hardware and software required for this project Is required before project scheduling can begin.
Exhibit A - Professional Services Scope of Work
City Council Regular Meeting May 13, 2024 10of10 43
Notice of Public Meeting for Discussion of Possible State CDBG Application NOTICE IS HEREBY GIVEN that the City of Mt. Shasta will conduct a public meeting on May 13, 2024 at 5:30 pm, at Mt. Shasta City Park Upper Lodge 1315 Nixon Rd., Mt. Shasta, CA 96067 to discuss possible applications for funding under the State Community Development Block Grant (CDBG) Program and to gather residents’ ideas for possible activities to be included in the application.
The City of Mt. Shasta anticipates submitting an application during the 2024 CDBG program year. The City of Mt. Shasta has or anticipates receiving approximately $0.00 in CDBG Program Income.
The purpose of this hearing is to review CDBG eligible activities and collect residents’ views on economic development, housing and community development needs (which includes services, facilities, and/or infrastructure that will improve livability within the community). The total CDBG funds offered by the California Department of Housing and Community Development is estimated to be $30 million.
The following information related to the project is available at Mt. Shasta City Hall 305 N. Mt. Shasta Blvd., Mt. Shasta, CA 96067 between the hours of 9:00 am and 3:00 pm on Monday–Friday or by emailing the contact listed below:
A. Amount of funds available and range of activities that may be undertaken.
B. Information on proposed project(s).
C. Estimated amounts of funds proposed to be used for activities benefiting persons of low- and moderate-income.
D. Plans for minimizing displacement of persons as a result of activities associated with CDBG funds and plans for providing assistance to persons displaced as a result of CDBG-funded activities.
E. Records regarding the past use of CDBG funds.
If you are unable to attend the public hearing, you may direct written comments to the City of Mt.
Shasta, at 305 N. Mt. Shasta Blvd., Mt. Shasta, CA 96067, or you may contact Muriel Terrell by telephone at 530-926-7510 or email at and [email protected] no later than noon on May 7, 2024 to ensure placement in the official record of the hearing.
The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identify, age, religion or disability. If you require specific accommodations to participate in the public hearing, please contact Kathy Joyce, Deputy City Clerk, by phone at 530-926- 7510 or by email at [email protected] at least 72 hours prior to the scheduled hearing.
City Council Regular Meeting May 13, 2024 44
Aviso de Reunión Pública para Discusión de la Posible Solicitud Estatal del Programa CDBG SE NOTIFICA POR LA PRESENTE que la Ciudad de Mt. Shasta llevará a cabo una reunión pública el 13 de mayo de 2024 a las 5:30 pm, en el salón del Parque de la Ciudad de Mt. Shasta en 1315 Nixon Rd., Mt.
Shasta, CA 96067 para discutir posibles solicitudes de financiamiento bajo el Programa Estatal de Subvención en Bloque para el Desarrollo Comunitario (CDBG) y para recopilar las ideas de los residentes sobre posibles actividades que se incluirán en la solicitud.
La ciudad de Mt. Shasta anticipa presentar una solicitud durante el año del programa CDBG 2024.
La ciudad de Mt. Shasta ha recibido o anticipa recibir aproximadamente $0.00 en ingresos del programa CDBG.
El propósito de esta audiencia es revisar las actividades elegibles para CDBG y recopilar las opiniones de los residentes sobre el desarrollo económico, la vivienda y las necesidades de desarrollo comunitario (que incluyen servicios, instalaciones y/o infraestructura que mejorarán la habitabilidad dentro de la comunidad). Se estima que el total de fondos CDBG ofrecidos por el Departamento de Vivienda y Desarrollo Comunitario de California es de $30 millones.
La siguiente información relacionada con el proyecto está disponible en el Ayuntamiento de Mt. Shasta, 305 N. Mt. Shasta Blvd., Mt. Shasta, CA 96067, entre las 9:00 a.m. y las 3:00 p.m. de lunes a viernes, o enviando un correo electrónico al contacto que se indica a continuación:
A. Cantidad de los fondos disponibles y gama de actividades que pueden emprenderse.
B. Información sobre el/los proyecto(s) propuestos.
C. Cantidades estimadas de los fondos que se propone utilizar para actividades que beneficien a personas de ingresos bajos y moderados.
D. Planes para minimizar el desplazamiento de las personas como resultado de las actividades asociadas con los fondos del programa CDBG y planes para proporcionar asistencia a las personas desplazadas como resultado de las actividades financiadas por el programa CDBG.
E. Registros relativos a la utilización en el pasado de los fondos del programa CDBG.
Si no puede asistir a la audiencia pública, puede dirigir sus comentarios por escrito a la Ciudad de Mt.
Shasta, en el 314 N. Mt. Shasta Blvd., Mt. Shasta, CA 96067, o puede comunicarse con Muriel Terrell por teléfono al 530-926-7510 o por correo electrónico [email protected] lo más tardar al mediodía del 7 de mayo de 2024 para garantizar su inclusión en el registro oficial de la audiencia.
La ciudad de Mt. Shasta no discrimina por motivos de raza, color, origen nacional, sexo, orientación sexual, identidad de género, edad, religión o discapacidad. Si necesita adaptaciones específicas para participar en la audiencia pública, comuníquese con Kathy Joyce, secretaria de la Ciudad, al menos 72 horas antes de la audiencia programada.
City Council Regular Meeting May 13, 2024 45
City Council Agenda Item #9
Staff Report
Meeting Date: 5/13/2024
To: Mayor and City Council
From: Todd Juhasz, City Manager
Subject: APEX Improvements to move away from the
use of Amazon Web-Services to a local closed system
Recommended Action: Approve moving the City’s cloud-based computing architecture to a local closed system for a cost of $31,190.
Background: Currently, the City relies on APEX IT to maintain and monitor the City’s data storage which utilizes Amazon Web Services for cloud storage. The use of AWS’ cloud storage is slow, cumbersome, expensive, and poses security risks.
Many Mt Shasta employees access AWS through what is known as a “thin-client.”. Thin clients are small boxes that acts as a switch to route information between AWS and local computers. For anything other than basic email, the system is slow and it’s difficult, if not impossible to download larger files or to share information. The use of AWS also poses security risks that a closed local system doesn’t. To accomplish the migration away from AWS, the City needs to add an on-site server and make improvements to include adding a firewall, switches, and multi-factor authentication.
Moving away from cloud-based services will save the city money in the short-term. AWS cloud computing costs have been increasing year over year. Since 5/1/2023 the cost of AWS services per month was $2,431.57. As of April 1st, 2024, the monthly cost of AWS cloud computing has increased to $3,812.36. Besides long-term savings, there will be improved efficiency. By dispensing with thinclients, city employees can complete much of their work locally and on PCs without having to communicate with AWS before proceeding with a task. This will increase processing speed and will result in better security. There will also be improved remote access. This is both more secure, more reliable, and will be easier to support. The upgrades will pay for themselves within eighteen months at minimum and with the exponential increase in monthly AWS fees, this time horizon may shrink.
The required improvements will cost the city $31,190. Post installation, the city will save $1,750 per month (this does not account for any inevitable increases in monthly AWS fees).
X Regular
Consent
Closed
Presentation
City Council Regular Meeting May 13, 2024 46
ipex
Technology Management
V
ANew CharteriECHNOLOGiES Company >'
310 Hemsted Drive
Suite 300
Redding, CA 96002
(530) 248-1000 phone
(530) 243-9184 fax
www.apex.com
APXQ31615
r;. Date: 4/18/2024
Quotes are valid for 30 days
MDF Consolidation / Security Enhancements / Workstation Refresh Prepared For:
Todd Juhasz
City of Mt. Shasta
305 N MT SHASTA
Mt. Shasta, CA 95067
United States
Email: [email protected]
Phone: +15309267519
Prepared By:
Toby Osborn
VCIO
530-248-1094
[email protected]
Description
Products
Network Infrastructure I Remote Access
Unit Price Ext. Price
2 Network Switch - Cisco Catalyst ClOOO - 48 Ports - PoE 370W - lOG $2,761.49 $5,522.98 T 2 Network Switch - Warranty-Cisco C1000-48P-4X-L - Smart Net Total Care - 3 $1,079.31 $2,158.62 1 SonicWALL SRA Virtual Appliance with 5 User License - Standard $408.00 $408.00 1 SRA VIRTUAL APPL License Pack - 25 Users $721.43 $721.43 Network Router/Firewall - Software - SonicWal! - SRA Virtual Appliance Standard Support - 25 User - 3 Year
$388.45 $388.45
MDF Consolidation / Security Enhancements / Workstation Refresh 1 of 10 City Council Regular Meeting May 13, 2024 47
Description Unit Price Ext. Price
20 MFAuth - Duo D-lOO Hardware Tokens -10 Pack $250.00 $500.00 T Duo hardware tokens cannot be returned except pursuant to warranties. Due to security reasons, Duo hardware token orders may not be cancelled, suspended, changed, or returned.
Duo hardware tokens cannot be returned except pursuant to warranties. Due to secuiity reasons, Duo hardware token orders may not be cancelled, suspended, changed, or retumed.
User list being worked on and will be provided phor to implementation.
Network Cable - Cat6-Tripp Lite - 10ft - Black $4.60 $92.00 T Network Cable - Cats - Tripp Lite - 3 ft - Black - 50 Pack $116.95 $116.95 T Network Cable - CatS - Tripp Lite - 2 ft - Black - 50 Pack $101.80 $101.80 T Cable Management - Horizontal Cable Manager - Tripp Lite - High Capacity - Black
$84.39 $506.34 T
PC Deployment
8 OptiPlex Micro Form Factor 7020 $946.26 $7,570.08 T
Intel® Core™ 15 14500T vPro® (24MB cache, 14 cores, 20 threads, up to 4.8 GHz) Windows 11 Pro, English, Brazilian Portuguese, French, Spanish 16GB DDR5 Memory. 1X16GB, 5600, Non-ECC, SoDIMM
M.2 2230 512GB PCIe NVMe SSD Class 35
Intel® WI-FI 6E AX211, 2x2, 802.1 lax, Bluetooth® wireless card. Internal antenna ProSupport Next Business Day Onsite Service after remote diagnosis with HW-SW Support, 36 Month(s)
Replaces 8 existing Thin Clients - Finalized user list will be provided prior to deployment Products SubTotal $18,086.65
Shipping & Handling
MDF Consolidation / Security Enhancements / Workstation Refresh City Council Regular Meeting May 13, 2024 2 48of 10
Description Unit Price Ext. Price
Shipping & Handling Charge
Shipping & Handling SubTotal
$45.00 $45.00 T
$45.00
Professional Services
Professional Services:
See included "Exhibit A" for the scope of work.
\pex
Technology Mdnagemmi
« Oialw 6o«<pa»ri'
$9,957.88 $9,957.88
1 Discount - Active Total Support Agreement - Labor Discount -$1,943.00 -$1,943.00 Professional Services: Workstation replacement
^ex
Recieve workstations at Apex
Fresh OS install
Load management tools and ASE
Technology Man:igcmcni
tools
Deliver to client
Replace existing thin clients
Map all local printers
Build published apps, connections to alt AIVS resources.
Review process used with Muriel Terrell
$4,920.00 $4,920.00
1 Discount - Active Total Support Agreement - Labor Discount Professional Services SubTotal
-$960.00 -$960.00
$11,974.88
$0.00 $0.00
Taix< i'i'f
TOTAL
$30,106.53
$1,084.14
$31,190.67
Fixed Price Project: The total project price will be no more or less. Any possible exceptions will be noted. Project change orders will be billed separately above the project amount. This quote is valid for 30 days from date of Issue. Advanced payment of all hardware and software greater than $500 is required before purchase can be made. Check, credit card or electronic funds transfer are acceptable payment types.
MDF Consolidation / Security Enhancements / Workstation Refresh 3 of 10
City Council Regular Meeting May 13, 2024 49
errors. other or pricing from arising orders cancel to right the reserve We Date Signature Client
Refresh Workstation / Enhancements Security / Consolidation MDF 10 of 4
City Council Regular Meeting May 13, 2024 50
ipex
Technology Managemcnl. Inc.
Exhibit A - Professional Services Scope of Work
Project Background and Description Statement
TheCity of Mt Shasta is currently running on their CAD system Alliance on outdated hardware. The city will be migrating their current CAD software toSunridge Rims and will require new server hardware infrastructure to accommodate the new software. Along with their CAD upgrade, the added hardware will help pave the way for future Infrastructure updates.
The existing remote access solution Is and OPEN VPN solution which does not currently enforce any type of network access control allowing potentially unapproved devices {personal computers, phones, etc) to connect to the secure networks at the city. Recommend Installation of a solution that is hosted at the PDfor GIS compliance that also enforces network access control for denying systems access unless they are approved devices that meet security requirements such as have current AV and domain joined systems.
Project Goals & Deliverables:
This solution will provide the following major deliverables In order to achieve a more stable and secure environment that will aid the organization In their drive for success.
Centralized compute/serverto host productions servers
VPN solution with network access control
New On site hosted File Server
New CAD system installation
Decommission existing AWS servers (FOR PD ONLY)
Scope of Work: Work Breakdown
Project Design and Architecture
• Define Impact, requirements, and architecture design. • Research and compile solution, invasive testing to confirm and validate solution.
Project Management
• Identify dependencies, risks and resources.
• Create project plan and schedule
• Ongoing monitoring and plan correction
• Manage project and status communications
Staging
• Receive hardware/software
o Verify correct HW/SW
Exhibit A - Professional Services Scope of Work
City Council Regular Meeting May 13, 2024 5 51of 10
o Document: Model/Serial No./Service Tag/License Key
• Install and configure HW/SW as necessary to prepare platform for customer installation (in-house)
Phase 1; Hardware Prep
• Prep Physical Server
o Install firmware updates
o Configure DRAG
o Configure BIOS
• Prep Hyper-V
o Install Hyper-V
o Install latest updates
o Configure for best practices
• Rims VM Build
o CMS-PD-RIM-OOl
■ Windows 2022 Standard
■ 32GB Ram
■ 8 CPU
■ C: 100 GB
■ E: 500GB
o CMS-PD-RlM-002
■ Windows 2022 Standard
■ 16GB Ram
" 8 CPU
■ C: 100GB
■ E: 100GB
• File Server VM Build
o CMS-PD-FSV-001
■ Windows 2022 Standard
■ 16 GB Ram
« 8 CPU Cores
■ C: OS
• 100GB
■ D: Data
• 2 TB
■ E:
• SOOGB
• Sonicwall
o Update Firmware
o Configure to match existing Juniper
• Switches
o Update Firmware
o Configure as replacement for the following
" MSCTY-PD-ex2200
Exhibit A - Professional Services Scope of Work
City Council Regular Meeting May 13, 2024 6 52of 10
■ PD-SW2
Phase 2: Remote Access Prep
• Build Control doc for users
o Meet with City team to verify users
o Assign DUO tokens to users
• Build SRA
o Import SRA to Hyper-V host
o Configure NAC policies
■ Domain joined PCs only
■ Up to date AV
o Setup firewall and Nat rules
o Install Certificate
o Setup new external DNS entry for remote access
• Build DUO portal
o Configure remote connectivity to DC
o Import users
o Configure integration with SRA
■ Test SRA connectivity
Phase 3: Onsite Installation
• Deliver server and DUO tokens onsite (User list needed) • Rack server into existing 2 post rack
o Run cables for server
• Install new PD core switches
o Clean up cables and install cable management
• Install new Sonicwall - Ensure IPSEC VPN to cloud is up and tested to AWS environment. • Test connectivity
Phase 4: Rims Migration
• Facilitate access to RIM servers for Sun Ridge Support o Install SQLServer
o \A/ork with support to configure server and network
• Software installation to be completed by Apex team
o E911
■ Work with ATT to integrate 911 system into rims
• There will be a serial to USB that is required for this o Rims Client
■ Installation of Rims client on PD computers
o County connection
■ Work to establish county connecfon for DOJ access
• This will necessitate configuring a route for the PD Subnet Brent working with Amber to coordinate with CalOES to see if this can be done so that a route can be configured on the sonicwall instead of the current 12 access on a secondary NIC on machines that the PD wants set up.
Exhibit A - Professional Services Scope of Work
City Council Regular Meeting May 13, 2024 7 53of 10
o Rims Reports
o Rims Form Manager
o RimsMap
o PropRoom
o TIMS
o InCustody
• Provide post cutover support for end users and Sunridge Support o Onsite both day before and day after to provide support to Rims as well as project connectivity meeting
Phase 5: Server Migrations
• Migration of existing PDfile server to newly created VM o Migration of shares and printers
o Updated GPOs to point to new server
Phase 6: Remote Access Configuration
• Install and configure VPN client for users identified in control documentation o Work with each user to connect and test access to SRA • Provide instructions for connectivity
Phase 7: Server Decommission
• Decommission old servers
o Artemis
o Apollo
o Soteria
o Wems-Database Server
o Wems-Web Server
• Decommission of existing servers after migration to RIMS and migration away from thin clients - Decommission needs to be completed after the PD has signed off that they no longer require access to CYRUN/Alliance on the old FS(database)/RDS{application) servers. o PD-FS
o PD-RDS
Phase 8: Configurations and Documentation Updates
• Update and create configurations
• Update documentation
Training & Documentation
• Overview of finished solution
• Document showing new hardware and software including any new IP addresses or administrative credentials.
Project Information:
Exhibit A - Professional Services Scope of Work
City Council Regular Meeting May 13, 2024 8 54of 10
Project Schedule
This timeline is a generic schedule with estimated periods for the length of time expected to complete the deliverables of this project. Once the schedule is confirmed and agreed upon by client and Apex, any changes to the agreed upon schedule will be considered a change from the original project scope and may lead to additional project costs (labor, shipping, etc). Project estimated start date expectation should be no soonerthan 6 weeks after project signature and required hardware/software payment has been received.
Week Deliverable . ,
Weekl Kick off meeting
Week 2 Phase 1 & Phase 2
Week 3 Phase 3 - Onsite Installation
Week 4 Phase4-Rims installation
Weeks Phase 5 - Server Migration / Phase 6- Remote Access Configuration Weeks Phase 7 - Server Decommission
Week 7 Follow up and Project Closure - Documentation
Project Meetings
Meeting Attendees Frequency Duration '
Project
Kickoff
Project Manager, Client, Lead
Engineer, Sales Engineer
Once, before schedule 15 minute
Review BOM, SOW,
set schedule
Status
Update
Project Manager, Client, Lead
Engineer
Weekly 15 min
Project Close Project Manager, Client, Lead
Engineer
Once, at close of project .5 hours
Review BOM, SOW
Outstanding items
Client Responsibilities
• Administrative level credentials required for project related deliverables • Bullding/Slte access If after business hours Is required as part of project (key or door code) • Allocated staff to assist with quality assurance testing during and after cutover periods • Point of Contact for the organization to coordinate and distribute project related information to the organization
• Provide access to any and all software and licensing necessary to complete the project deliverables Key Contractors, Partners and Subcontractor Dependencies Name Role Responsibilities
Sunridge Rim Support Installation of Rims
This proposal is dependent upon three assumptions:
Exhibit A - Professional Services Scope of Work
9 of 10 City Council Regular Meeting May 13, 2024 55
1) Timely access to and responsive cooperation with the vendor responsible for the software and/or hardware being installed and/or configured by Apex;
2) All hardware and software has been properly specified (interface, versions, etc.) by the responsible vendor, and is available at the time of installation; 3) Upon completion, the software and hardware specified by a third-party/application vendor performs as expected by the vendor and client.
The above assumptions define expectations that are considered outside of the control and responsibility of Apex Technology Management
If, for any reason as outlined above, the time required to complete any vendor dependent task exceeds the time budgeted in this proposal, the client will be billed for the actual hours in excess of this budget at the pre-specified project rate.
Existing Hardware and Software Dependencies:
• What hardware are we re-using? N/A
• What software are we re-using? N/A
• What licensing are we re-using? N/A
Hardware Decommission:
o N/A
Project Invoicing
Apex reserves the right to invoice for work completed against a project/phase and receive a timely payment |F the project/phase extends beyond the scheduled completion date AND the project/phase delay is caused by the client ^vendor{s) directly or indirectly contracted by the client. An initial payment for any hardware and software required for this project is required before project scheduling can begin.
Exhibit A - Professional Services Scope of Work
City Council Regular Meeting May 13, 2024 10 56of 10
City Council Agenda Item #10
Staff Report
Meeting Date: May 13, 2024
To: Mayor and City Council
From: Kathy Joyce, Deputy City Clerk
Subject: City Council Compensation Ordinance Amendment
Recommendation:
Discuss proposed Ordinance amendment. Approve first reading of an Ordinance of the City Council of the city of Mt. Shasta Amending chapter 2.22.010 of Title 2 of the Mt. Shasta Municipal Code to decrease Council Member compensation, by title only, and move it to a second reading.
Summary:
In February of this year, the City Council adopted an ordinance increasing Councilmember compensation from $220 to $300 per month. This increase would take effect when the next City Council is seated after the certification of the November election. At the April 22nd City Council meeting, Mayor Stackfleth requested that the increase be ‘rolled back’ before it takes effect. For the increase to be suspended, Council will need to amend the Ordinance that was adopted in February.
Attachments:
Proposed Ordinance Amendment
X Regular
Consent
Closed
Presentation
City Council Regular Meeting May 13, 2024 57
ORDINANCE CCO-24-XX
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
AMENDING CHAPTER 2.22.010 OF TITLE 2 OF
THE MT. SHASTA MUNICIPAL CODE
TO DECREASE COUNCIL MEMBER COMPENSATION
The City Council of the City of Mt. Shasta does hereby ordain as follows:
I. FINDINGS
Section 2.22.010 is modified as follows:
II. TEXT OF CODIFIED ORDINANCE
Chapter 2.22
COUNCIL MEMBER COMPENSATION
Sections:
2.22.010 Council Member Salaries. Council Members shall receive a salary of $220.00 per month.
ROLL CALL VOTE:
AYES:
NOES:
ABSENT
ABSTAIN:
DATED:
CITY OF MT. SHASTA:
______________________________
John Stackfleth, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________________ ______________________________ Kathryn M. Joyce, Deputy City Clerk John S. Kenny, City Attorney City Council Regular Meeting May 13, 2024 58
IT IS HEREBY CERTIFIED that the foregoing Ordinance CCO-24-XX was introduced and read by title only, by the City Council of the City of Mt. Shasta at a regular meeting of said Council on XXX and was duly adopted, by title only, by said Council at a regular meeting held on the XXX.
________________________________
Kathryn M. Joyce, Deputy City Clerk
City Council Regular Meeting May 13, 2024 59