Mount Shasta City Council
September 23, 2024

“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizations in the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS

1. Call to Order and Flag Salute

2. Roll call

3. Special Presentation: None

4. Public Comment:

This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an agenda item noted on the regular agenda, please address the Council when that item is open for public comment.

Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. If you have documents to present to members of Council, please provide a minimum of seven (7) copies to the Deputy City Clerk. Email Comments may be submitted to the City Clerk’s Office ([email protected]). Items received no later than 12:00 pm on the day of the meeting will be provided to the City Council prior to the meeting. These items will NOT be read into the record.

5. Council and Staff Comments

6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Mt. Shasta City Council Regular Meeting Agenda
Monday, September 23, 2024, 5:30 p.m.

Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd. Mt. Shasta, CA The meeting can also be viewed online at the
following link:

MountShasta.22Ave.tv
For the safety of our staff, the council, and public, we are no longer allowing members of the audience to carry large bags, backpacks, or other items outside of small personal items such as purses or satchels. Only service animals are allowed inside council chambers; nonservice pets are not allowed under any circumstances. Violators will be asked to remove the bag and/or animal, and refusal to do so will be cause for removal from the meeting.

Mt. Shasta City Council Regular Meeting September 23, 2024 1 Mt. Shasta Regular City Council Meeting Agenda
Monday, September 23, 2024

CITY COUNCIL BUSINESS

All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: September 9, 2024
b. Approval of Disbursements: Accounts Payable: 9/5 and 9/10/2024; Total Gross Payroll and Taxes: For Period Ending 9/1/2024
c. Memorandum of Understanding: Siskiyou County Protein and Produce d. Approval of New Job Descriptions for Deputy City Clerk Position e. Second Reading and Adoption of CCO-24-XX Graffiti Ordinance f. Second Reading and Adoption of CCO-24-XX Short-Term Rental Ordinance g. Prop 64 Audit Report, Resolution CCR-24-XX
h. Monthly Investment Report for Period Ending August 31, 2024 i. Senior Snow Removal Award of Contract to Shasta Brown Inc.

8. Public Hearing: Closeout of 20-CDBG-12093 Pine Street Water System Improvement Project Background: The purpose of the hearing is to update residents on the status of this project. This project is complete where 275 people were assisted with improved water services.

Report By: Muriel Terrell, Finance Director
Recommended Council Action: Open a public hearing to give citizens an opportunity to make their comments known regarding the eligible activities the City has completed during the 20 CDBG-12093 Pine Street Water System Project.

Background: City Council will discuss a Resolution that seeks reimbursement for snow removal and sidewalk clearing in the downtown Business District.

Report By: Ken Kellogg, Public Works Director
Recommended Council Action: Approve CCR-24-XX Adopting The Designated Business District Snow Removal Area Map And Establishing User Fees To Be Paid In Accordance With Mt. Shasta Municipal Code Chapter 12.24

Background: At the August 19th City Council meeting, Council heard various marketing proposals and instructed Josh Thomas to return with a more detailed proposal of how he would incorporate more ‘ad buys’ to the proposal. Since this meeting, he has partnered with a digital marketing professional.

The new proposal will be presented.

Report By: Jeff Mitchem, Planning Director
Recommended Council Action: Approve the updated marketing proposal.

City Property
Background: Council will consider amendments to the Municipal Code and provide additional direction as necessary.

Report By: Jeff Mitchem, Planning Director
Recommended Council Action: Direct Staff in preparation of an amendment to Mt Shasta Municipal Code Chapter 12.34 clarifying provisions related to sidewalk dining.

Mt. Shasta City Council Regular Meeting September 23, 2024 2 4-82
Page
83-85
86-90
91-101
102
Mt. Shasta Regular City Council Meeting Agenda
Monday, September 23, 2024

CITY COUNCIL/STAFF REPORTING PERIOD

12. Reports on Outside Meetings

13. Future Agenda Items and Meetings (Appearing on the agenda within 60-90 days):
a. Discussion of Potential Purchase of Unpaved Parcels at 415 N. Chestnut – 10/2024 b. Objective Design Standards Presentation/Discussion – 10/28/2024 c. Amendment of Parklet Ordinance – 10/2024
d. Beautification Committee Presentation to Council – TBD e. Survey of Washington Avenue – TBD
f. Discussion and Possible Action: Rental, Lease, or Purchase of Lot Located at the northwest corner of Alma and N. Mt. Shasta Blvd – TBD
Future Agenda Items Over 90 Days:

14. Adjourn
I, Kathryn Joyce, declare under penalty of perjury that this agenda has been posted at least 72 hours in advance at the Mt.

Shasta City Hall, 305 N. Mt. Shasta Blvd, Mt. Shasta, CA, in the glass case and on the City website at www.mtshastaca.gov.

Agendas and packets shall be made available at least 72 hours in advance of regular meetings and 24 hours in advance of special meetings on the City’s web site. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting shall be made available on the City’s web site www.mtshastaca.gov.

Availability of Public Records: All public records related to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at City Hall located at 305 North Mt. Shasta Blvd.

The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services. In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, please contact the Office of the City Clerk at 530-326-7516 or [email protected] as soon as possible.

Providing at least 72 hours’ notice will help ensure that reasonable arrangements can be made.

Mt. Shasta City Council Regular Meeting September 23, 2024 3 Mt. Shasta City Council Regular Meeting DRAFT Minutes
Monday, September 9, 2024; 5:30 p.m.

City Park Upper Lodge, 1315 Nixon Road, Mt. Shasta
“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipal services and by forming partnerships with residents and organizations in the constant pursuit of excellence.”

STANDING AGENDA ITEMS

1. Call to Order and Flag Salute: At the hour of 5:30 p.m. Mayor Stackfleth called the meeting to order and led the audience in the flag salute.

2. Roll Call:

Council Members Present: Clure, Stackfleth, Collings, Redmond. Councilmember Stearns arrived at 5:43 p.m.

Council Members Absent: None

3. Special Presentation: None

4. Public Comment:

Josh Thomas – Comments regarding the focus of work on a marketing proposal for the Visitor’s Bureau/Chamber of Commerce.

Nick – Comments regarding previous work in marketing, in support of Josh Thomas’s proposal, options for marketing.

Johanna Altorfer – Comments expressing concern about long-term parking on Pine Street, parking permits for residents. Comments in support of hybrid meetings.

5. Council and Staff Comments:

Todd Juhasz, City Manager – Comments regarding the Deputy City Clerk position, Enhanced Infrastructure Financing District next steps and upcoming public hearings, Library Expansion Committee update, Brownell property environmental studies.

Walter Moore, Acting Chief of Police – Update on the health of K-9 Artie, comments regarding Chief Gibson.

Update on recent events.

Todd Juhasz, City Manager – Comments regarding future public input sessions pertaining to the daylighting of Castle Creek and potential one-way couplet.

6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Todd Juhasz, City Manager – Update on DEAC and the Tree of Life statue placement Clarifying questions from Council.

CITY COUNCIL BUSINESS
Mt. Shasta City Council Regular Meeting September 23, 2024 4 City of Mt. Shasta Regular City Council Meeting Minutes Monday, September 9, 2024

7. Consent Agenda:

COUNCIL ACTION: Approved the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived.
a. Approval of Minutes: August 12, 2024 and August 26, 2024 b. Approval of Disbursements: Accounts Payable: 8/26/2024 Total Gross Payroll and Taxes: For Period Ending 8/18/2024
c. Acceptance of Resolution for the Treasury Management Services through Tri Counties Bank changing authority from Finance Director Terrell to Finance Director Dodd d. Police Department Monthly Report August 2024
e. Conflict of Interest Code Review 2024
COUNCIL ACTION: Approve August 12, 2024 Meeting Minutes and Items b-e MOTION TO APPROVE: Clure
SECOND: Collings
AYES: Stackfleth, Collings, Stearns, Clure
NOES: None
ABSENT: None
ABSTAIN: Redmond (Abstained due to absence from August 12, 2024 City Council meeting) COUNCIL ACTION: Approve August 26, 2024 Meeting Minutes MOTION TO APPROVE: Redmond
SECOND: Collings
AYES: Stackfleth, Collings, Stearns, Redmond
NOES: None
ABSENT: None
ABSTAIN: Clure (Abstained due to absence from August 26, 2024 City Council meeting)

8. Discussion and Possible Action: Joint Powers Agreement for STAGE Services .Todd Juhasz, City Manager – Introduction of item.

Melissa Cummins, Local Transportation Commission – Review of the make-up of the LTC, responsibilities of various entities. Review of proposed JPA, process of meetings and proposed layout of the JPA board. Review of statute requirements.

Clarifying questions from Council.

Johanna Altorfer – Clarifying questions.

Council discussion.

COUNCIL ACTION: Approve the City of Mt. Shasta joining of the JPA for management of STAGE bus services.

MOTION: Clure
SECOND: Stearns
AYES: Redmond, Collings, Stearns, Stackfleth, Clure
NOES: None
ABSENT: None
ABSTAIN: None
Mt. Shasta City Council Regular Meeting September 23, 2024 5 City of Mt. Shasta Regular City Council Meeting Minutes Monday, September 9, 2024

9. First Reading of CCO-24-XX, Graffiti Ordinance
Todd Juhasz, City Manager – Review of item.

Walter Moore, Acting Chief of Police – Review of amendments implemented after original first reading.

Public Hearing Open: 6:33 p.m.

Johanna Altorfer – Comments suggesting allowing specific areas for graffiti. In opposition to notification process.

Public Hearing Closed: 6:35 p.m.

COUNCIL ACTION: Approve the first reading of Ordinance CCO-24-XX, adding Chapter 7.80 to the Mt. Shasta Municipal Code, by title only, and moving it to a second reading and adoption.

MOTION: Clure
SECOND: Redmond
AYES: Redmond, Collings, Stearns, Stackfleth, Clure
NOES: None
ABSENT: None
ABSTAIN: None

10. First Reading of CCO-24-XX, Amendments to the Mt Shasta Municipal Code Chapters 5.50 and 18.21 Todd Juhasz, City Manager – Review of item
Public Hearing Open: 6:37 p.m.

Johanna Altorfer – Comments regarding wording of the proposed Ordinance.

Public Hearing Closed: 6:37 p.m.

Council discussion.

COUNCIL ACTION: Approve the first reading of Ordinance CCO-24-XX, Amendments to the Mt Shasta Municipal Code Chapters 5.50, 18.08 and 18.21, by title only, and moving it to a second reading and adoption.

MOTION: Clure
SECOND: Redmond
AYES: Redmond, Collings, Stearns, Stackfleth, Clure
NOES: None
ABSENT: None
ABSTAIN: None

11. Reports on Outside Meetings: None
Mt. Shasta City Council Regular Meeting September 23, 2024 6 City of Mt. Shasta Regular City Council Meeting Minutes Monday, September 9, 2024

12. Future Agenda Items (Appearing on the agenda within 60-90 days):

COUNCIL ACTION: Reviewed items a through i.
a. First Reading of Ordinance for Snow Removal in the Downtown – 9/23/2024 b. Objective Design Standards Presentation/Discussion – 10/28/2024 c. Beautification Committee Presentation to Council – TBD d. Approval of Funds to Complete a Survey of Washington Avenue – TBD e. Amendment of Parklet Ordinance – TBD
f. Discussion and Possible Action: Rental, Lease, or Purchase of Lot Located at the northwest corner of Alma and N. Mt. Shasta Blvd – TBD
g. Discussion and Possible Action: Expansion of the Downtown Parking District Borders - TBD h. Discussion and Possible Action: Amendment to Sidewalk Ordinance – TBD Future Agenda Items Over 90 Days:

i. Discussion and Possible Action: Review of Chapter 13.95 Extraction and Exportation of Groundwater from the City of Mt. Shasta

13. Adjourn: There being no further business, the meeting was adjourned at 6:50 p.m.

Respectfully Submitted By: Kathryn M. Joyce, Administrative Assistant/Deputy City Clerk Mt. Shasta City Council Regular Meeting September 23, 2024 7 City Council Agenda Item #7b
Staff Report
Meeting Date: September 23, 2024
To: Mayor and City Council
From: Muriel Howarth Terrell, Finance Director
Subject: Approval of Warrants and Payroll
Recommendation:

Staff requests the Mayor and City Council Approve warrants paid including payroll benefits and withholding, and payroll distribution, in the amount of $482,207.32.

Background & Summary:

Approval of Check Numbers 52768-52840 $ 326,670.62
Total Payroll Distribution $ 88,076.91
Total EFTPS – CalPERS, Nationwide, child support $ 28,224.42 Total Payroll EFTPS Taxes $ 39,235.37
$ 482,207.32
Financial Impact:

Expenditures are consistent with the Budget that the City Council has adopted.

Attachments:

1.) Check Registers – 9/5/2024, 9/10/2024

2.) ACH Payroll Distribution – 9/5/2024

3.) EFTPS Reports – Payroll/CalPERS 9/5/2024
Regular
x Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting September 23, 2024 8 Mt. Shasta City Council Regular Meeting September 23, 2024 9 Mt. Shasta City Council Regular Meeting September 23, 2024 10 Mt. Shasta City Council Regular Meeting September 23, 2024 11 Mt. Shasta City Council Regular Meeting September 23, 2024 12 Mt. Shasta City Council Regular Meeting September 23, 2024 13 Mt. Shasta City Council Regular Meeting September 23, 2024 14 Mt. Shasta City Council Regular Meeting September 23, 2024 15 Mt. Shasta City Council Regular Meeting September 23, 2024 16 City Council Agenda Item #7c
Staff Report
Meeting Date: September 23, 2023
To: Mayor and City Council
From: Muriel Howarth Terrell, Finance Director
Subject: MOU – 2024 CDBG Protein & Produce Program
Recommendation:

Approve the MOU for the City of Mt. Shasta to participate in the protein and produce program that will allow Great Northern Services to distribute protein and produce throughout Siskiyou County including the City of Mt. Shasta.

Background & Summary:

This program is like the CDBG-CV2/3 Food Assistance Program that all jurisdictions previously participated in. With this program the City of Mt. Shasta will not be financially or administratively responsible for the program. HCD requires that each city that to participate each city will need to agree and sign a MOU.
x Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting September 23, 2024 17 1 COMMUNITY DEVELOPMENT BLOCK GRANT

SISKIYOU COUNTY PROTEIN AND PRODUCE PROGRAM

MEMORANDUM OF UNDERSTANDING

BETWEEN
The County of Siskiyou, the Cities of Dorris, Dunsmuir, Etna, Fort Jones, Montague, Mt. Shasta, Tulelake, Weed, Yreka, and Great Northern Services for program management and implementation of a Community Services Program funded by the Community Development Block Grant program.

THIS MEMORANDUM OF UNDERSTANDING (hereinafter referred to as “MOU”) is made and entered into this __ day of _____, 2024 by and between The County of Siskiyou (hereinafter, “County”), the Cities of Dorris, Dunsmuir, Etna, Fort Jones, Montague, Mt. Shasta, Tulelake, Weed, and Yreka (hereinafter, “Cities”) and the subrecipient, Great Northern Services (herinafter, “GNS”).

The purpose of this MOU is to establish the terms and conditions under which the County will operate a Public Service Program, Siskiyou County Protein and Produce Program (hereinafter, “P&P”), funded by the Community Development Block Grant (hereinafter, “Grant”), administered by the State of California Department of Housing and Community Development (hereinafter, “HCD”). The P&P program will directly benefit Low to Moderate Income residents in Siskiyou County; to be administered and implemented by GNS.

WHEREAS, the California Department of Housing and Community Development has announced the availability of funds for Public Services for the 2024 Notice of Funding Availability; and WHEREAS, the County is an eligibile non-entitlement jurisdiction that is in compliance with existing HCD Program monitoring, award agreements, debarments, and Housing Element requirements; and WHEREAS, under the provision of said CDBG Grant application the County will be applying for a grant to provide fresh and frozen Protein & Produce to 11 distributions sites throughout the County and Cities and serving qualified residents from the 9 Cities including those in the county in opposite months of GNS’ USDA commodities distribution; and
WHEREAS, the County will be operating the program in the jurisdiction of the Cities; and WHEREAS, participating in this MOU is advantageous to the Cities in that provides food for low to moderate income individuals, families and households on a countywide basis; and WHEREAS, the County will be the sole applicant to apply for a Grant application for Public Services with GNS as the subrecipient; and
WHEREAS, there are no similar services provided in the County or Cities jurisdictions; and WHEREAS, the County, Cities and GNS desire to participate in this MOU.

Mt. Shasta City Council Regular Meeting September 23, 2024 18 2 NOW, THEREFORE, THE PARTIES MUTUALLY AGREE TO TERMS AND RESPONSIBILITIES AS FOLLOWS:

1. This MOU shall become effective upon the day and date last signed and executed by the duly authorized representatives of the Parties to this MOU and the governing bodies of the Parties’ respective jurisdictions and shall remain in full force and effect for the period of an executed agreement between the County and HCD. Parties included in this MOU may withdraw or terminate their participation at any time during its term upon ninety (90) days written notice to all participating Parties and without severing or modifying the participation of the remaining Parties. Additionally, other jurisdictions within Siskiyou County, not originally included in this MOU, may be added prior to the submission deadline.

2. If awarded funds, Cities agree that GNS will administer and implement on behalf of the County the P&P program in their jurisdiction to assist Low to Moderate Income Individuals with fresh and frozen protein and produce in the opposite months of GNS’ USDA commodities distribution.

3. If awarded funds, the Cities will not be financially responsible for or beholden to the standard agreement between the County and HCD.

4. The Cities agree to allow the County and GNS to conduct the P&P program in the Cities jurisdictions without hinderance or obligation to the Cities.

5. As the applicant, the County shall:
a. Agree to submit the Grant and will be the Grant recipient responsible to administer the Grant, be accountable to HCD for proper expenditure of the funds and will be the point of contact for MOU Parties.
b. Develop subrecipient agreement with GNS, the subrecipient, to prepare the application and conduct regular administration, management, and implementation of the Grant.

6. As a subrecipient, GNS shall:
a. Provide appropriate, qualified staff to implement and manage the work plan, who will incur the costs of salaries, benefits, use of equipment and expenses related to eligible activity delivery costs.
b. Purchase and deliver food for the P&P Program.
c. Lead program outreach, activity delivery, and beneficiary engagement. d. Coordinate P&P delivery locations and implement subrecipient agreements and MOUs with The Siskiyou Community Resource Centers and distribution sites. The preliminary distribution sites are:

Organization/
Distribution Jurisdiction
Jurisdiction/Areas Served HH Served per
Distribution
Dorris Lions Club/
Dorris
Macdoel and other small communities in Butte Valley 100 Dunsmuir CRC/
Dunsmuir
Dunsmuir and outlying residential areas 100
Mt. Shasta City Council Regular Meeting September 23, 2024 19 3 Valley Oaks Senior Center
(Greenview)/
County
Etna, Fort Jones, Greenview, Quartz Valley and Klamath
River communities, Salmon River, Cecilville, Horse Creek, Somes Bar and Seiad Valley
110
Happy Camp Community Action
Center/
County
Happy Camp, Klamath River communities, Salmon River,
Cecilville, Horse Creek, Somes Bar and Seiad Valley
40 Hornbrook Community Bible
Church/
County
Hornbrook and communities north and east of Yreka 70
McCloud American Legion
(McCloud CRC)/
County
McCloud and outlying residential areas 70
Montague Methodist Church/
Montague
Montague and other Shasta Valley towns, including
Grenada, Gazelle, Shasta Valley communities
50 Mt. Shasta CRC/
Mt. Shasta
Mt. Shasta and outlying residential areas 100
TEACH/
Tulelake
Tulelake and surrounding communities in far eastern
Siskiyou County
125
GNS/
Weed
Weed and the Shasta Valley communities to the north,
including Grenada, Gazelle, Big Springs, Shasta Valley
communities
35 Yreka CRC/
Yreka
serving Yreka and outlying areas around Yreka, portions of Klamath River communities and residents of Shasta Valley communities
140
Total HH Served per Distribution 940

7. This MOU may be amended only by mutual written agreement of all parties.

GENERAL PROVISIONS
A. Amendments. Either Party may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the Parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all Parties to this MOU.

B. Applicable Law. The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of California. The courts of the State of California shall have jurisdiction over any action arising out of this MOU and over the Parties, and the venue shall be Siskiyou County Superior Court in Siskiyou County, California.

Mt. Shasta City Council Regular Meeting September 23, 2024 20 4 C. Entirety of Agreement. This MOU represents the entire and integrated agreement between the Parties and supersedes all prior negotiations, representations and agreements, whether written or oral.

D. Severability. Should any portion of this MOU be judicially determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect, and either Party may renegotiate the terms affected by the severance.

E. Sovereign Immunity. The County of Siskiyou, the Cities of Dorris, Dunsmuir, Etna, Fort Jones, Montague, Mt. Shasta, Tulelake, Weed, and Yreka and Great Northern Services and their respective governing bodies do not waive their sovereign immunity by entering into this MOU, and each fully retains all immunities and defenses provided by law with respect to any action based on or occurring as a result of this MOU.

F. Third Party Beneficiary Rights. The Parties do not intend to create in any other individual or entity the status of a third-party beneficiary, and this MOU shall not be construed to create such status.

The rights, duties and obligations contained in this MOU shall operate only between the Parties to this MOU and shall incur solely to the benefit of the Parties to this MOU. The provisions of this MOU are intended only to assist the Parties in determining and performing their obligations under this MOU. The Parties to this MOU intend and expressly agree that only Parties signatory to this MOU shall have any legal or equitable right to seek to enforce this MOU, to seek any remedy arising out of a party’s performance or failure to perform any term or condition of this MOU, or to bring an action for the breach of this MOU.

G. CDBG Program Terms and Conditions. The Parties agree that the County of Siskiyou will administer all funding and activities identified in this MOU in compliance with the Standard Agreement executed with HCD for said activities and funding. The Parties agree that the County of Siskiyou shall be the sole applicant and executor of the HCD’s Standard Agreement. It is the responsibility of the Parties to this MOU to communicate and transfer performance and regulatory requirements to applicable Parties, including contractors and subrecipients. Failure to administer funds and or activities in accordance with HUD regulations, and the terms and conditions identified in the applicable Standard Agreement will result in performance penalties toward the County of Siskiyou, and may result in repayment of expended CDBG funds in the event that the costs were determined to be ineligible, or that the funds failed to meet a National Objective, as identified in title 42 of United States Code, Section 5301 and title 24 of the Code of Federal Regulations section 570.483.

Mt. Shasta City Council Regular Meeting September 23, 2024 21 5 IN WITNESS WHEREOF, the Parties to this MOU through their duly authorized representatives have executed this MOU on the days and dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein.

COUNTY OF SISKIYOU
BY: ____________________________________________ DATE: ___________________ Rick Dean, Director of Community Development

CITY OF DORRIS
BY: ____________________________________________ DATE: ___________________ Joanna Wynant, City Administrator

CITY OF DUNSMUIR
BY: ____________________________________________ DATE: ___________________ Dustin Rief, City Manager

CITY OF ETNA
BY: ____________________________________________ DATE: ___________________ Jeff Mitchem, City Administrator

TOWN OF FORT JONES
BY: ____________________________________________ DATE: ___________________ Cherie Stephen, Interim City Administrator

CITY OF MONTAGUE
BY: ____________________________________________ DATE: ___________________ Dave Dunn, City Administrator
CITY OF MT. SHASTA
BY: ____________________________________________ DATE: ___________________ Muriel Terrell, Finance Director

CITY OF WEED
BY: ____________________________________________ DATE: ___________________ Steven Baker, Interim City Manager
Mt. Shasta City Council Regular Meeting September 23, 2024 22 6 CITY OF TULELAKE
BY: ____________________________________________ DATE: ___________________ Jenny Coelho, City Administrator

CITY OF YREKA
BY: ____________________________________________ DATE: ___________________ Jason Ledbetter, City Manager

GREAT NORTHERN SERVICES
BY: ____________________________________________ DATE: ___________________ Marie-Josée Wells, Executive Director/CEO
Mt. Shasta City Council Regular Meeting September 23, 2024 23 City Council Agenda Item # 7d
Meeting Date: September 9, 2024
To: Mayor and City Council
From: Todd Juhasz, City Manager
Subject: Deputy City Clerk Job Description and
Compensation Range Modification
Recommendation:

Approve Resolution CCR-24-XX modifying the Deputy City Clerk job description and title and adding an entry level compensation range.

Background & Summary:

The City desires to modify the Deputy City Clerk position to include a series I and II in an effort to allow more candidates to apply and provide an opportunity for training and advancement, as well as the ability for an individual to grow into the more advanced position.

To achieve this, the Deputy City Clerk title must be amended to Deputy City Clerk I – II, and the job description modified to include the requirements for the entry level and more advanced position. A Deputy City Clerk I compensation series must also be established.

Attachments:

1. Resolution No. CCR-24-XX

2. Deputy City Clerk I – II Job Description

3. Authorized Positions List
X Regular Session
Special Session
Emergency
Session
Closed Session
Mt. Shasta City Council Regular Meeting September 23, 2024 24 RESOLUTION CCR-24-XX

A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA

APPROVING A MODIFICATION TO THE JOB DESCRIPTION AND TITLE OF THE

DEPUTY CITY CLERK POSITION AND ADDING AN ENTRY LEVEL

COMPENSATION RANGE
WHEREAS, the City of Mt. Shasta has the need for a Deputy City Clerk position; WHEREAS, the City wishes create a Deputy City Clerk position series I and II to allow for a broader scope of applicants and provide an opportunity for training and advancement; WHEREAS, the addition of an entry level step in the Deputy City Clerk position requires an additional compensation range;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mt. Shasta that:

1. The classification job title for the Deputy City Clerk position is changed to Deputy City Clerk I – II.

2. The edits to the job description, attached herein as Exhibit “A”, are hereby approved.

3. The compensation range for Deputy City Clerk I is established to be $4,363 at Step E.

The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the City of Mt. Shasta on the 9th day of September 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: September 23, 2024

ATTEST: CITY OF MT. SHASTA
__________________________________ ________________________________ Kathryn Joyce, Deputy City Clerk John Stackfleth, Mayor Mt. Shasta City Council Regular Meeting September 23, 2024 25 September 9, 2024
FLSA: Non-Exempt

DEPUTY CITY CLERK I - II

DEFINITION
Under the direction of the City Manager, perform a variety of complex administrative assistant and projectbased duties to relieve the City Manager, department directors and City Council of a variety of administrative and clerical details; attend City Council and various other meetings and prepare related agenda items and minutes in accordance with legal requirements of the City Clerk’s Office; plan, coordinate and organize office activities and coordinate communications, meetings and information for the City Manager and City Council.

SUPERVISION RECEIVED AND EXERCISED
Deputy City Clerk I: Receives direct supervision and functional and technical direction and training from the City Manager. Exercises no direct supervision over staff.

Deputy City Clerk II: Receives general supervision from the City Manager. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This classification performs a wide variety of complex administrative and office support duties. Incumbents serve to relieve the City Manager of performing administrative detail work. Successful performance of the work requires the frequent use of tact, discretion, and independent judgment, knowledge of departmental and City activities, and extensive staff contact. This class is distinguished from the Office Assistant in that the latter performs routine clerical office support and customer service functions.

Deputy City Clerk I: This is the entry level classification in the Deputy City Clerk series. Initially under close supervision, incumbents with basic experience learn City systems, operation, practices and procedures. As experience is gained, assignments become more varied and are performed with greater independence. Positions at this level perform some of the same duties required of the positions at the IIlevel but are not expected to function at the same skill level and usually exercise less independent discretion and judgement in matters related to work procedures and methods.

Deputy City Clerk II: This is the advanced level classification in the Deputy City Clerk series. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the policies and procedures of the work unit. Positions at this level are normally filled by advancement from the I-level after gaining the knowledge, skill and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Mt. Shasta City Council Regular Meeting September 23, 2024 26 Deputy City Clerk

 Performs a variety of complex administrative assistance and project-based duties; serves as administrative support to the City Manager; plans, coordinates, and organizes office activities and coordinates flow of communications; ensures smooth and efficient office operations.  Provides specialized administrative support to the City Council; attends City Council and a variety of other meetings; compiles information and prepares, assembles, and distributes agenda items and other materials for City Council and other meetings; records, transcribes, and distributes minutes; updates records and files related to City resolutions and ordinances; refers major issues and conflicts to the Mayor as needed; maintains official records.
 Receives, screens, and routes phone calls; greets and assists visitors; refers callers or visitors to appropriate staff; takes and relays messages; responds to requests, complaints, and questions from officials, administrators, staff, outside agencies, and the public, representing the City by phone or written communication; exercises independent judgment in resolving various complex issues and conflicts.
 Coordinates communications, public relations, and information for the City Manager, City Council, and department directors; responds to inquiries, and interprets and provides detailed and technical information concerning City operations, activities, services, schedules, meetings, events, standards, requirements, and related laws, codes, ordinances, resolutions, regulations, policies, and procedures.  Schedules, arranges, coordinates, and sets up for various appointments and meetings for the City Manager, City Council, department directors, and others; maintains and coordinates appointment and activity schedules and calendars; makes travel arrangements and reservations; reserves facilities, equipment, services, and supplies for meetings and other events.  Records, indexes, and retrieves active and archived documents for the City according to established policies and procedures; responds to requests for public and administrative records; prepares records for distribution; ensures public City notices and information are posted and available to the public according to established requirements.
 Compiles information and prepares and maintains a variety of detailed and complex lists, records, reports and files related to meetings, minutes, agendas, agreements, contracts, resolutions, ordinances, financial activity, and assigned duties; establishes and maintains filing systems; sets up and arranges information in City display cases; removes information as needed.  Prepares correspondence independently on a variety of matters; composes and types various letters, agenda items, forms, reports, memoranda, bulletins, lists, ordinances, resolutions, notices, and other materials; reviews, revises, edits, formats, and proofreads a variety of materials.  Researches, compiles, and verifies a variety of data and information; computes statistical information for various reports; processes and evaluates a variety of forms, applications, and paperwork; duplicates, assembles, distributes, collects, verifies and ensures accuracy and completeness of various documents.  Inputs a wide variety of data into an assigned computer system; establishes and maintains automated files and records; initiates queries, develops spreadsheets, and generates a variety of computerized reports; ensures accuracy of input and output data.
 Performs research and prepares information for special projects such as grant application research and compilation on behalf of the City Manager, City Council, and department directors; assists with establishing office time lines and priorities; attends to administrative details on special matters as assigned; coordinates and arranges interviews for various commissions and board vacancies as directed.  Communicates with administrators, staff, and a variety of outside agencies to coordinate activities, exchange information, and resolve issues or concerns.
 Monitors inventory levels of office supplies; orders, receives, and maintains adequate inventory levels of office supplies.
 Develops and implements office procedures to enhance efficiency of the Administration Department’s operations; creates office forms which facilitate work flow; assists the City Manager with the implementation of policies and procedures as directed.
 Serves as the Deputy City Clerk in financial disclosures, Brown Act (Open Meeting Law) compliance, maintenance of the Municipal Code, elections administration, filing of Fair Political Practices Commission Statements of Economic Interest, and certifications.

Mt. Shasta City Council Regular Meeting September 23, 2024 27 Deputy City Clerk

 Performs other related duties as assigned.

QUALIFICATIONS
Knowledge of:
 Functions and clerical operations of an administrative office.  City organization, operations, policies and objectives related to the functioning of local government legislative body.
 Policies and objectives of assigned programs and activities.  Applicable laws, codes, regulations, policies and procedures including the Brown Act and Public Records Act.
 Record-keeping and filing techniques.
 Telephone techniques and etiquette.
 Data control procedures and data entry operations.
 Methods of collecting and organizing data and information.  Business letter and report writing, editing and proofreading.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination.
 Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

Ability to:
 Organize complex material and summarize discussions and actions taken in report form.  Compile and prepare comprehensive reports concerning a broad spectrum of subject matter.  Compose effective correspondence independently.
 Maintain a variety of complex and confidential files and records.  Understand and resolve complex issues, complaints, or problems.  Type, input, or transcribe data at an acceptable rate of speed.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.  Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
 Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Mt. Shasta City Council Regular Meeting September 23, 2024 28 Deputy City Clerk

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Deputy City Clerk I: Equivalent to graduation from the twelfth (12th) grade supplemented by collegelevel course work in business or related field and two (2) years of increasingly responsible administrative assistant, or similar, experience.

Deputy City Clerk II: Equivalent to graduation from the twelfth (12th) grade supplemented by collegelevel course work in business or related field and five (5) years of increasingly responsible administrative assistant, or similar, experience.

Licenses and Certifications:
 A valid California class C driver’s license.

Deputy City Clerk II:
 Possession of a license as a Notary Public by the State of California and a Certified Municipal Clerk designation.

PHYSICAL DEMANDS
The standard office position requires an employee to access their work location, attend meetings, use computerized workstations, and lift paperwork and light-weight equipment or resources (less than 20 pounds). Typically, an employee will need to walk, stand, sit, use a keyboard, see, hear, bend, lift, and twist. The employee obtains information from oral instructions, conversations, written reports, email, the Internet, and professional publications, and will process and analyze the information obtained. The employee will provide information orally or in writing, and work on numerous concurrent projects and tasks under deadlines. Typically, an employee will need to mentally process and analyze complex information, compose complex responses, interact with others, and present information and reports.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Mt. Shasta City Council Regular Meeting September 23, 2024 29 CITY OF MT. SHASTA AUTHORIZED POSITIONS 2024-2025
Position Title Authorized Positions Monthly Salary Range Longevity

2.5% 2.5% 5.0% 7.5%
3 yr 10 yr 15 yr 20 yr
City Manager 1 Contract 13,783
Director of Public Works with PE 1 Agreement 10,300

A B C D E
Police Chief 1 7,358 7,542 7,726 7,910 to 8,094 8,296 8,499 8,701 Director of Finance 1 7,358 7,542 7,726 7,910 to 8,094 8,296 8,499 8,701 Fire Chief 1 7,358 7,542 7,726 7,910 to 8,094 8,296 8,499 8,701 Director of Planning 1 9,091 9,318 9,546 9,773 to 10,000 10,250 10,500 10,750 Police Sergeant 2 5,553 5,692 5,831 5,969 6,119 to 6,261 6,417 6,574 6,730 w/ Advanced As earned from 2 Sergeants 5,692 5,834 5,976 6,119 6,272 to 6,418 6,578 6,738 6,899 Police Officer 7 4,759 4,878 4,997 5,116 5,244 to 5,366 5,500 5,634 5,768 w/ Advanced As earned from 7 Officers 4,878 5,000 5,122 5,244 5,375 to 5,501 5,639 5,776 5,914 Probationary Police Officer As needed from 7 Officers 4,326 (A 12 month 1-Step Position) Reserve Police Officer As needed-limited to 500 hrs/FY 24.96 per hour without benefits Police Officer Recruit Limited to 560 hrs or 14 wks 22.96 per hour without benefits Community Service Officer 1 4,364 4,473 4,582 4,691 to 4,800 4,920 5,040 5,160 Police Services Manager 1 5,155 5,284 5,413 5,542 5,680 to 5,813 5,958 6,103 6,249 Police Dispatch Supervisor 1 4,564 4,678 4,792 4,906 5,029 to 5,146 5,274 5,403 5,531 Communications Dispatcher 3 3,768 3,862 3,956 4,051 4,152 to 4,249 4,355 4,461 4,567 Communications Dispatcher-On Call 1 Hourly 21.09 + diff

22.14 + diff
Fire Captain 2 4,940 5,064 5,187 5,311 to 5,434 5,570 5,706 5,842 Firefighter 3 4,105 4,208 4,310 4,413 to 4,516 4,629 4,742 4,855 Longevity
After 4 years
Mt. Shasta City Council Regular Meeting September 23, 2024 30 CITY OF MT. SHASTA AUTHORIZED POSITIONS 2024-2025
Position Title Authorized Positions Monthly Salary Range Longevity

2.5% 2.5% 5.0% 7.5%
3 yr 10 yr 15 yr 20 yr
Longevity

A B C D E
Public Works Supervisor 1 5,255 5,386 5,518 5,649 to 5,781 5,926 6,070 6,215 Chief Plant Operator 1 5,652 5,793 5,935 6,076 to 6,217 6,372 6,528 6,683 Senior Maintenance Worker 2 4,463 4,575 4,686 4,798 to 4,909 5,032 5,154 5,277 Wastewater Plant Operator II 1 4,364 4,473 4,582 4,691 to 4,800 4,920 5,040 5,160 Wastewater Plant Operator I 1 3,966 4,065 4,164 4,263 to 4,363 4,472 4,581 4,690 Maintenance Worker II 5 4,065 4,167 4,268 4,370 to 4,472 4,584 4,696 4,807 Senior Mechanic 1 4,364 4,473 4,582 4,691 to 4,800 4,920 5,040 5,160 Maintenance Worker I As needed from Operators 3,781 (A 12 month 1-Step Position) Administrative Supervisor 1 5,155 5,284 5,413 5,542 to 5,671 5,813 5,955 6,096 Accounting Assistant 2 3,966 4,065 4,164 4,263 to 4,363 4,472 4,581 4,690 Office Assistant 1 3,371 3,455 3,540 3,624 to 3,708 3,801 3,893 3,986 Deputy City Clerk II 1 4,564 4,678 4,792 4,906 to 5,020 5,146 5,271 5,397 or
Deputy City Clerk I 1 3,966 4,065 4,164 4,263 to 4,363 4,472 4,581 4,690 Mt. Shasta City Council Regular Meeting September 23, 2024 31 City Council Agenda Item #7
Staff Report
Meeting Date: September 23, 2024
To: Mayor and City Council
From: Robert Gibson, Chief of Police
Subject: Adding Chapter 7.80 Prevention and Removal of Graffiti Recommendation:

Staff respectfully requests the City Council adopt the attached ordinance adding Chapter 7.80 to the Mt. Shasta Municipal Code.

Background & Summary:

Over the past few years, the City of Mt. Shasta has seen a vast increase in the amount of graffiti vandalism throughout town, however, the Mt. Shasta Municipal Code had no direct code to address this nuisance. Staff was directed to draft and come back to Council with an ordinance addressing the graffiti issue. After researching several other city ordinances throughout California, staff was able to tailor an ordinance to bring to council. Some of the highlights of this new ordinance are that it will allow the City to recover cost for cleanup of vandalism, authorizes the City to clean and remove graffiti from private property with the consent of the owner or after proper notification without the consent. It allows for the city to develop a program to work with property owners in the clean up. The ordinance will allow for mechanisms to gain compliance of property owners in removing the graffiti, through the administrative citation process and the nuisance abatement process.

Further, the ordinance allows the city to hold those persons responsible for the graffiti vandalism civilly and criminally liable and would authorize the city to petition the court to have those convicted of vandalism perform community service in the city. This ordinance follows State laws as they relate to community service and cost recoveries.

X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting September 23, 2024 32 2 Attachments:

Chapter 7.80 of the Mt. Shasta Municipal Code.

Mt. Shasta City Council Regular Meeting September 23, 2024 33 ORDINANCE CCO-24-XX

AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
ADDING CHAPTER 7.80 PREVENTION AND REMOVAL OF GRAFFITI
TO THE MT. SHASTA MUNICIPAL CODE
WHEREAS, pursuant to Chapter XI, Section 7, of the California Constitution, the City of Mt Shasta (“City”) may make and enforce within its limits all local, police, sanitary, and other ordinance, and regulations not in conflict with general laws; and WHEREAS, the City Council of the City of Mount Shasta has declared acts of vandalism such as graffiti to be a public nuisance as defined in Mt. Shasta Municipal Code Section 1.04.050 (k); and WHEREAS, the City Council of the City of Mount Shasta finds that due to numerous incidents of vandalism by graffiti throughout the city that has detracted from the beauty of the City of Mt.

Shasta and negatively impacted both private and public properties; and WHEREAS, the City Council of the City of Mount Shasta finds that there was an inadequate ability within the Mt. Shasta Municipal Code to address the problems and costs associated with graffiti vandalism; and
WHEREAS, the City Council of the City of Mt. Shasta has determined that the following action be taken to by adding Chapter 7.80, Prevention and Removal of Graffiti to the Mt. Shasta Municipal Code.

NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Mt. Shasta that the following language is adopted into the Mt. Shasta Municipal Code:

Chapter 7.80

PREVENTION AND REMOVAL OF GRAFFITI
Sections:

7.80.010 Purpose.

7.80.020 Declaration of Nuisance.

7.80.030 Definitions.

7.80.040 Graffiti prohibited.

7.80.050 Authorization to remove.

7.80.060 Notice to abate graffiti.

7.80.070 Failure to remove graffiti upon notice.

7.80.080 Recovery of costs.

7.80.090 Alternative actions available.

7.80.100 Parental responsibility.

7.80.120 Community service.

7.80.130 Policy of cost recovery.

Mt. Shasta City Council Regular Meeting September 23, 2024 34

7.08.010 Purpose.
(A) The increase of graffiti on both public and private buildings, structures, and places is creating a condition of blight within the City which results in deterioration of property and business values for adjacent and surrounding properties, all to the detriment of the City. (B)The purpose of this chapter is to provide enforcement tools in addition to those already provided for by state law for removal of graffiti and to prevent and control the further spread of graffiti on walls and structures both private and public property in the City. It is further the intent of the City Council, through the adoption of this chapter, to give notice to all who disregard the property rights of others that the City will strictly enforce all laws prohibiting graffiti, including but not limited to sections 594, 594.1, 640.5 and 640.6 of the California Penal Code, Section 13202.6 of the California Vehicle Code, and the provisions of this chapter.

7.80.020 Declaration of nuisance.

The Council finds and declares that the existence of graffiti anywhere within the boundaries of the City is a public and private nuisance, and may be abated in accordance with this chapter, Chapter 1.04, entitled "Administrative Nuisance Abatement," of this code, or any other provision of law providing for the abatement of graffiti or applicable vandalism.

7.80.030 Definitions.

As used in this chapter:
(A) "Graffiti" means any painting, marking, symbol, inscription, word, figure, design, or defacement written, sprayed, painted, splashed, marked, etched, scratched, drawn, or engraved on any structural component of any building, structure, or other facility or surface, without the prior consent of the owner of the property or other person with the legal right to control the property.
(B) "Vandalism" is the defacing of public or private property with graffiti or other inscribed material.

7.80.040 Graffiti prohibited.
(A) It is unlawful for any person to apply graffiti on any public or privately owned real property within the City of Mt. Shasta.
(B) It is unlawful for a person owning or otherwise in control of any real property within the City to permit or allow any graffiti to be placed upon or remain on any permanent Mt. Shasta City Council Regular Meeting September 23, 2024 35 structure, including fencing and trash receptables, located on such property when the graffiti is visible from the street or other public or private property, for a period in excess of 72 hours following service by the City of a notice to abate graffiti or unless a permit has been obtained by complying with the applicable provisions of Chapter 18.65 Public Mural Review or Title 8 Graphics, of this code. Failure to comply may result in enforcement action by City pursuant to MSMC 1.04.
(C) Each day the graffiti is maintained beyond the initial 72-hour period constitutes a separate offense and is subject to the penalties set forth in MSMC 1.03.010.

7.80.50 Authorization to remove.
(A)Whenever the City Manager determines that graffiti is located on public or privately owned property within the City so as to be capable of being viewed from adjacent property, or by a person utilizing any street or public right-of-way in the City, the City Manager is authorized to provide for the removal of the graffiti or other inscribed material upon the following conditions:
(1) In removing the graffiti or other inscribed material, the painting or repair of a more extensive area shall not be authorized.
(2) Where a structure is owned by a public entity other than the City, the removal of the graffiti or other inscribed material may be authorized only after securing the consent of the public entity having jurisdiction over the structure and such entity executes a release and waiver approved as a form by the City Attorney, and agrees to an assumption of costs incurred by the City for the removal of the graffiti or other inscribed material.
(3) Where a structure is privately owned, the removal of graffiti or other inscribed material be authorized in accordance with subsection (B) of this section.
(B)Graffiti which is located on private property, including fences and trash receptacles, within the City which can be viewed by a person utilizing any street or public right-of-way within the City may be removed by the City under the following circumstances:
(1) The City may immediately enter upon private property and remove graffiti from privately owned property, including fences and trash receptacles, provided that the City shall secure written advance consent from the owner or person otherwise in control of the property.

Mt. Shasta City Council Regular Meeting September 23, 2024 36 (2) Where a private property owner or person otherwise in control of the property refuses to consent to the graffiti removal, or where the consent of the property owner cannot otherwise be obtained, the City may declare the graffiti to be a public nuisance and may abate the graffiti after providing notice to the owner in accordance with MSMC 7.80.060.
(3) The City may enter upon private property and remove graffiti from privately owned property, including fences and trash receptacles, if the graffiti constitutes an immediate hazard to public health and safety that must be abated without delay. Under such circumstances, the City shall provide written notice of emergency abatement to the owner as soon as practicable after the abatement is concluded. The City may recover its costs of emergency abatement in accordance with MSMC 1.03.040.

7.80.060 Notice to abate graffiti.

It is unlawful for any property owner, or any Manager, tenant or agent of a property owner, to fail to remove graffiti within 72 hours after written notice is given by the City. The written notice shall be sent to the property owner by certified mail, or posted at a conspicuous place on the subject premises where the graffiti is located. (A) The notice shall be on City letterhead and read substantially as follows: NOTICE TO ABATE GRAFFITI
NOTICE IS HEREBY GIVEN that under provisions of Section 7.80.020 of the Mt. Shasta Municipal Code Chapter 7.80, you are required at your expense to remove or paint over the graffiti located on the property commonly known as __________________ , Mt. Shasta, California, which is visible to public view, within 72 hours after the date of service of this notice. The graffiti is visible to the public view and therefore constitutes a public nuisance. If you fail to comply, the City or its contractor will enter your property and abate the public nuisance. The cost of the abatement by the City or its contractor will be assessed upon your property and such costs will constitute a lien upon the land until paid.

All persons having any objection to or interest in said matters are hereby notified to submit an appeal to the Office of the City Manager within 72 hours from the date of this notice. At the conclusion of this 72-hour period, the City may proceed with the abatement of the graffiti on your property at your expense without further notice.

Mt. Shasta City Council Regular Meeting September 23, 2024 37 (B)Within 72 hours from the date of the notice to abate graffiti, the owner or person occupying or controlling the property may appeal to the City Manager. The City Manager, or his designee, shall hold an administrative hearing on the appeal. The decision of the City manager or his designee shall be final and conclusive. (C)If no appeal has been submitted, or if the appeal has been denied following an administrative hearing, and the property owner fails to remove the graffiti, then the City Manager shall cause the graffiti to be abated as a public nuisance by the City or its contractor, and the City or its contractor is expressly authorized to enter upon the premises for such purpose.

7.80.070 Failure to remove graffiti upon notice.

Any costs incurred by the City for the abatement of graffiti from private property, the failure of any firm partnership, or corporation to remove graffiti within the prescribed 72- hour period as set forth in MSMC 7.80.040 constitutes and infraction and is punishable as set forth in MSMC 1.03.010.

7.80.80 Recovery of costs.
(A) The City is authorized to recover costs incurred in the removal of graffiti from private property if:
(1)The removal of graffiti from privately owned property with the prior written consent of the owner exceeds three requests per privately owned real property during one calendar year. The City Manager may waive this provision if the property owner has demonstrated a conscientious effort to prevent graffiti from being affixed to their property as evidence by, but not limited to, the installation of security surveillance devices, lighting, protective landscaping, or application of graffiti resistant paint.
(2) The City is required to abate graffiti or other inscribed material from privately owned real property, in accordance with MSMC 7.80.050 (b)(2) or (b)(3).
(3) The private property owner or person otherwise in control of the property has persuaded, allowed, or encouraged the affixing of graffiti upon the subject private property.
(B) Should the City be required to abate the graffiti as a public nuisance as set forth in MSMC

7.80.060(c), the City shall recover, pursuant to California Government Code Section 38773, the cost of abatement through the assessment of a lien against the property where the nuisance is maintained pursuant to MSMC 1.04.230.

Mt. Shasta City Council Regular Meeting September 23, 2024 38

7.80.090 Alternative actions available.

The City may utilize the abatement process set forth in MSMC Chapter 1.04 if a person vandalizes a property with graffiti, as the vandalism would constitute a nuisance.

7.80.100 Parental responsibility.

Pursuant to Section 1714.1(b) of the California Civil Code, where graffiti is applied by an unemancipated minor, the parents or legal guardian of said minor shall be jointly and severally liable for payment of civil damages resulting from the misconduct of the minor in an amount not to exceed $25,000 for such offense.

7.80.120 Community service.
(A) Upon conviction of any person for violation of MSMC 7.80.040, or any state law pertaining to vandalism of property with a graffiti implement, the City shall petition the sentencing court to impose community service time, pursuant to Section 640.6 of the California Penal Code. The sentencing court may require the performance of community service within the City in addition to any monetary penalties imposed. In the event the sentencing court approves community service, the City shall request any adult or emancipated minor convicted of vandalism, as defined by Section 594(a)(l) of the California Penal Code, to: (1) complete a minimum of 48 hours, but not more than 200 hours, of community services, over a period of 180 calendar days and during any time other than hours of school attendance or employment, cleaning up, removing and repairing property damaged by graffiti for the first conviction; and (2) complete 96 hours, but no more than 400 hours, of community services, over a period of one-three hundred fifty calendar days and during any time other than hours of school attendance or employment, cleaning up, removing, and repairing property damaged by graffiti for each subsequent conviction.
(B) Any person who is under the age of 18 when he or she violates any provision of this chapter or any state law pertaining to vandalism of property with a graffiti implement, and is found to be a person described in Section 602 of the California Welfare and Institutions Code by reason of the commission of vandalism, may be required to perform community service time pursuant to Section 728 of the California Welfare and Institutions Code. For any minor adjudicated guilty of vandalism, the City will petition the juvenile court and the court may, in addition to any other penalties imposed by the City, require the unemancipated minor to provide the necessary labor to clean up, repair, or replace defaced, damaged or destroyed property, or otherwise make restitution to the property owner.

Mt. Shasta City Council Regular Meeting September 23, 2024 39 (C) If a minor is personally unable to pay any fine levied for violating any provision of this chapter or is otherwise unable to make restitution for damages, the minor's parent or legal guardian shall be liable for payment of the fine or restitution. If the parent or legal guardian cannot make restitution, the sentencing court may waive payment of the fine or community service time by the parent or legal guardian upon finding of good cause. If the sentencing court waives payment of the fine by the parent or legal guardian, the City shall petition the sentencing court, and the court, at the court's option, may order the parent or legal guardian to provide the necessary labor, equal to the number of hours assigned to the minor adjudicated guilty of violating any provision of this chapter, to clean up, repair, or replace property damaged by the unemancipated minor.

7.80.130 Policy of cost recovery.
(A)It shall be the policy of the City to recover all allowable costs for removal and repair due to vandalism and/or graffiti from those who commit the act(s) and/or from their parents or guardians.
(B)It shall also be the policy of the City to seek to have imposed all available penalties upon those persons who deface property in the City.

The foregoing Ordinance was adopted at the regular meeting of the City Council of the City of Mt. Shasta held on this 23rd day of September by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: September 23, 2024
ATTEST: CITY OF MT. SHASTA
______________________________ ______________________________ Kathryn M. Joyce, Deputy City Clerk John Stackfleth, Mayor FORM APPROVED:
_____________________________
John Sullivan Kenny, City Attorney
Mt. Shasta City Council Regular Meeting September 23, 2024 40

CERTIFICATION
I HEREBY CERTIFY that the foregoing Ordinance CCO-24-XX was introduced, by title only, at a regular meeting of the Mt. Shasta City Council on the 9th day of September, 2024, and was adopted at a regular meeting of said Council on the 23rd day of September, 2024 ______________________________
, Deputy City Clerk
Mt. Shasta City Council Regular Meeting September 23, 2024 41 CITY OF MT. SHASTA

STAFF REPORT
TO: City Council
FROM: Jeff Mitchem, Planning Director
DATE: September 23, 2024
SUBJECT: Second Reading and Adoption
Municipal Code Amendments Mt Shasta Municipal Code
Chapters 5.50, 18.08 and 18.21
NOTE. This item was introduced, and amended, at a regular meeting of the Mt Shasta City Council on the 12th day of August 2024 and was adopted at a regular meeting of said Council on the 26th day of August 2024 after which, City Clerk determined that the first reading amendments were substantial and should have been brought back for another first reading. The ordinance as amended is attached hereto.

DESCRIPTION
Consideration of an Ordinance (Attachment A) amending Mt Shasta Municipal Code Chapter

5.50 to prohibit Short-term Rentals in R-2 and R-3 zoning districts (Short-term Rentals are currently prohibited in R-1) and Registration Certificate Requirements and amending MSMC Chapter 18 to revise the definition of Bed and Breakfasts clarifying provisions related to serving of meals.

RECOMMENDATION
Conduct a Public Hearing and introduce the attached draft Ordinances and waive their reading, finding that the action does not meet the definition of a “project” under the California Environmental Quality Act (CEQA).

BACKGROUND/SUMMARY
At first reading on August 12, 2024, City Council directed Staff to amend Mt Shasta Municipal Code as follows:

MSMC Chapter 5.50
Section 5.50.030
(C) Prohibited Short-Term Rentals. Short-term rentals are prohibited in R-1, R-2 and R-3 zones. A structure or property with a recorded covenant, deed restriction, or agreement restricting its use, including without limitation dwelling units with affordability restrictions, and dwelling units for which short-term rentals are prohibited, shall not be used for shortterm rentals. Short-term rentals are prohibited in structures not intended for residential occupancy under the California Building Code Standards and this code.

Section 5.50.040 Registration Certificate Requirements
(A) Annual Registration Required. Short-term rental permits shall be renewed annually, Mt. Shasta City Council Regular Meeting September 23, 2024 42 and separate permits are required for each short-term rental site. The permit requirements for short-term rentals are set forth below. The issuance of any permit pursuant to this article does not relieve the owner of the obligation to comply with the other provisions of this code pertaining to the use and occupancy of the short-term rental or to the property in which it is located. Short-term rentals are allowed in C1 and C2 zones only. and within R2 and R3 zones conditionally permitted (use permit approval required), that allow residential use with approval of a short-term rental permit. No more than two short-term rental permits shall be issued to any owner for short-term rentals. (C) Compliance. Short-Term Rentals shall comply with all provisions of this Chapter prior to issuance of a permit to operate. Any STR not in operation or current with license and tax payments for a period of 6 months or more shall be subject to permit revocation at the discretion of the City Planner.
(G) Term and Scope of Certificate. A Short-Term Rental Permit issued under this chapter shall expire at the end of the fiscal year for which it is issued, unless revoked or suspended earlier. The permit authorizes the Operator to operate the Short-Term Rental only in accordance with the terms and conditions of the permit. Subject to the provisions of Section 5.50.050 herein, a permit will be renewed if prior to expiration the following is provided: updated application information including floor plan (if changes have occurred), new certifications (fire self-certification form) and acknowledgments required in Subsections F. 8 and F .10. above, and payment of the registration fee. Renewal applications may be submitted commencing on July 1st of each year. Renewals received after July 31st and the advertisement or operation of a Short-Term Rental for which a renewed permit has not been received shall constitute a violation of this chapter.

Section 5.50.080 Changes in ownership
Permits issued for short-term rentals do not provide a vested interest in or entitlement to the continued operation of a short-term rental upon a change of ownership. The new owner of a property for which a short-term rental permit has been issued shall notify the City upon a change of ownership of the short-term rental. Short-term rental permits for short-term rentals shall not run with the land and shall expire upon any partial or complete transfer of ownership of a short-term rental unless the new owner files for a short-term rental permit within 30 days of purchase. New owners of a formerly permitted short-term rental will be offered the first right of refusal on a new short-term rental permit. (Ord. CCO-23-01, 2023) If no permit is acquired within 30 days of purchase, the property will cease operation as a short-term rental, any valid short-term rental permit shall be deemed null and void, and no new permit shall be issued.

MSMC Chapter 18.08
Section 18.08.135
“Bed and breakfast” or “B and B” inns and facilities means the rental of rooms or space within a new or existing structure for the purpose of providing overnight accommodations for paying guests, with preparing and serving not more than one breakfast to be provided daily, with the entire service offered to be included in one stated price. No breakfasts may be served to persons who are not also renters, except for those persons who are nonpaying personal guests of the occupying owner/manager of the B and B inn or facility.

MSMC Chapter 18.21
Section 18.21.020 Definition of “Bed and Breakfast”
“Bed and breakfast” or “B and B” inns and facilities means the rental of rooms or space within a new or existing structure for the purpose of providing overnight accommodations for paying guests, with preparing and serving not more than one breakfast to be provided daily, with the Mt. Shasta City Council Regular Meeting September 23, 2024 43 entire service offered to be included in one stated price. No breakfasts may be served to persons who are not also renters, except for those persons who are nonpaying personal guests of the occupying owner/manager of the B and B inn or facility.

18.21.030 General requirements.
(D) Operation of any B and B facility shall be by an on-site resident property owner(s) or on-site resident manager. No off-site management shall be permitted.

18.21.070 Number of units.
(E) Maximum number of Bed and Breakfast permits to be issued City-wide: five (5).

ENVIRONMENTAL REVIEW
This action does not meet the definition of a “project” under the California Environmental Quality Act (CEQA).

ATTACHMENTS:

A. Ordinance CCO-24-XX
Mt. Shasta City Council Regular Meeting September 23, 2024 44 ORDINANCE CCO-24-XX

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF MT SHASTA
AMENDING MUNICIPAL CODE CHAPTERS 5.50, 18.08 AND 18.21
WHEREAS, on February 13, 2023, the City Council adopted Ordinance CCO-23-01 regulating Short Term Rentals (STRs); and
WHEREAS, at that time, City Council unanimously requested the following clarifying comments be included in the administrative record regarding short-term rentals in residential zones: “Existing licenses in residential zones (R-2 and R-3) will be frozen at the current 19 (nineteen). If one of these properties changes hands, the new buyer will have an option of acquiring a short-term rental license for that location within a certain period of time. If the new buyer does not do so, that license will cease to exist and no new license will be issued”; and
WHEREAS, the new ordinance was implemented in March of 2023; and WHEREAS, the City Council values affordable housing generally and particularly the preservation of existing affordable housing stock; and
WHEREAS, the City Council recognizes that the proliferation of Short-Term Rentals and Bed and Breakfasts are a threat to the preservation of existing affordable housing by supplanting existing housing units; and
WHEREAS, these amendments explicitly convey City Council intent to prohibit STRs in R-2 and R-3 zoning districts; and
WHEREAS, these amendments explicitly convey City Council intent to limit the number of Bed and Breakfast facilities City-wide; and
WHEREAS, the draft amendments were released to the public for review on the City’s website and published in the Mt Shasta Herald on July 31, 2024; and WHEREAS, on August 12, 2024, the City Council discussed amendments to the Short-Term Rental Ordinance and Bed and Breakfast Ordinance; and
WHEREAS, during its review, the City Council considered the public record, including the staff report, findings, and any written materials and testimony presented by the public during the hearing; and WHEREAS, to ensure public health and safety, the City Council does desire to enact the following regulations related to mobile food vending.

NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Mt. Shasta does amend the Mt. Shasta Municipal Code Section 5.50.030, Section 5.50.040, Section 5.50.080, Section 18.08.135, Section 18.21.020, Section 18.21.030, and Section 18.21.070 to read as follows:

Section 5.50.030 Prohibitions
(C) Prohibited Short-Term Rentals. Short-term rentals are prohibited in R-1, R-2 and R-3 zones. A structure or property with a recorded covenant, deed restriction, or agreement restricting its use, including without limitation dwelling units with affordability restrictions, and dwelling units for which short-term rentals are prohibited, shall not be used for short-term rentals. Short-term rentals are prohibited in structures not intended for residential occupancy under the California Mt. Shasta City Council Regular Meeting September 23, 2024 Building Code Standards and this code.
45 Section 5.50.040 Registration certificate requirements. (A) Annual Registration Required. Short-term rental permits shall be renewed annually, and separate permits are required for each short-term rental site. The permit requirements for shortterm rentals are set forth below. The issuance of any permit pursuant to this article does not relieve the owner of the obligation to comply with the other provisions of this code pertaining to the use and occupancy of the short-term rental or to the property in which it is located. Shortterm rentals are allowed in C1 and C2 zones only. and within R2 and R3 zones conditionally permitted (use permit approval required), that allow residential use with approval of a shortterm rental permit. No more than two short-term rental permits shall be issued to any owner for short-term rentals.
(C) Short-Term Rentals shall comply with all provisions of this Chapter prior to issuance of a permit to operate. Any STR not in operation or current with license and tax payments for a period of 6 months or more shall be subject to permit revocation at the discretion of the City Planner. (G) Term and Scope of Certificate. A Short-Term Rental Permit issued under this chapter shall expire at the end of the fiscal year for which it is issued, unless revoked or suspended earlier. The permit authorizes the Operator to operate the Short-Term Rental only in accordance with the terms and conditions of the permit. Subject to the provisions of Section 5.50.050 herein, a permit will be renewed if prior to expiration the following is provided: updated application information including floor plan (if changes have occurred), new certifications (fire selfcertification form) and acknowledgments required in Subsections F. 8 and F .10. above, and payment of the registration fee. Renewal applications may be submitted commencing on July 1st of each year. Renewals received after July 31st and the advertisement or operation of a ShortTerm Rental for which a renewed permit has not been received shall constitute a violation of this chapter.

Section 5.50.080 Changes in ownership
Permits issued for short-term rentals do not provide a vested interest in or entitlement to the continued operation of a short-term rental upon a change of ownership. The new owner of a property for which a short-term rental permit has been issued shall notify the City upon a change of ownership of the short-term rental. Short-term rental permits for short-term rentals shall not run with the land and shall expire upon any partial or complete transfer of ownership of a short-term rental unless the new owner files for a short-term rental permit within 30 days of purchase. New owners of a formerly permitted short-term rental will be offered the first right of refusal on a new short-term rental permit. (Ord. CCO-23-01, 2023) If no permit is acquired within 30 days of purchase, the property will cease operation as a short-term rental, any valid short-term rental permit shall be deemed null and void, and no new permit shall be issued.

MSMC Sections 18.08.135 and 18.21.020
“Bed and breakfast” or “B and B” inns and facilities means the rental of rooms or space within a new or existing structure for the purpose of providing overnight accommodations for paying guests, with preparing and serving not more than one breakfast to be provided daily, with the entire service offered to be included in one stated price. No breakfasts may be served to persons who are not also renters, except for those persons who are nonpaying personal guests of the occupying owner/manager of the B and B inn or facility.

MSMC Section 18.21.030
(D) Operation of any Bed and Breakfast facility shall be by an on-site resident property owner(s) or on-site resident manager. No off-site management shall be permitted.

Mt. Shasta City Council Regular Meeting September 23, 2024 MSMC Section 18.21.070
46 (E) Maximum number of Bed and Breakfast permits to be issued City-wide: five (5).

The foregoing Ordinance was adopted at the regular meeting of the City Council of Mt Shasta held on this 23rd day of September 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: September 23, 2024
ATTEST: CITY OF MT SHASTA
Kathryn M Joyce, Deputy City Clerk John Stackfleth, Mayor FORM APPROVED:

John Sullivan Kenny, City Attorney

CERTIFICATION
I HEREBY CERTIFY that the foregoing Ordinance CCO-24-XX was introduced at a regular meeting of the Mt Shasta City Council on the 9th day of September 2024, and was adopted at a regular meeting of said Council on the 23rd day of September 2024.

Kathryn M Joyce, Deputy City Clerk
Mt. Shasta City Council Regular Meeting September 23, 2024 47 City Council Agenda Item #9
Staff Report
Meeting Date: September 23, 2024
To: Mayor and City Council
From: Muriel Howarth Terrel, Finance Director
Subject: Audited Basic Financial Statements and Independent Auditor’s Report for the three years ended April 30, 2024 for the Prop 64 Cohort 2 Grant Program funded through the California Board of State and Community Corrections
Recommendation:

Staff respectfully requests that City Council review and adopt Resolution CCR-24-XX, A Resolution of the City Council of the City of Mt. Shasta Accepting the Independent Audit Reports and Basic Financial Statement for the Prop 64 Cohort 2 Grant for the three years ended April 30, 2024 funded through the California Board of State and Community Corrections.

Background & Summary:

The City’s Independent Auditor, Charles Pillon, CPA, has completed the audit of the financial statements for the three years ended April 30, 2024 for the Prop 64 funding provided by a grant through the California Board of State and Community Corrections. This audit was a requirement of the California Board of State and Community Corrections. The result was a clean auditors report with no findings or recommendations.

The financial statements presented fairly, in all material respects, the Program Revenues, Expenditures and Changes in Program Fund Balance of the Citiy’s California Board of State and Community Correction’s Prop 64 Cohort 2 Grant Program as of April 30 2024 and for the three years ended in accordance with account principals gneneally accepted in the United States of America.

Financial Impact:

There are no direct financial impacts associated with the City Council’s acceptance of the independent third party annual audit process.

Attachments:
• Financial Statements
• Proposed Resolution CCR-24-XX
X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting September 23, 2024 48 RESOLUTION CCR-24-XX

A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA

ACCEPTING THE BASIC FINANCIAL STATEMENT AND INDEPENDENT AUDIT

REPORTS FOR THE
FOR THE THREE YEARS ENDED APRIL30, 2024 FOR THE PROP 64 COHORT 2

GRANT PROGRAM FUNDED THROUGH THE CALIFORNIA BOARD OF STATE

AND COMMUNITY CORRECTIONS
WHEREAS, the City Council has received the Basic Financial Statement and Independent Auditor’s Report for the three years ended April 30, 2024 for the Prop 64 Cohort 2 Grant Program funded through the California Board of State and Community Corrections, WHEREAS, the Council has received and reviewed the reports of the independent auditor, Charles Pillon, on those financial statements; and,
WHEREAS, the Council has reviewed the reports of the Independent Auditor on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mt. Shasta that the published City of Mt. Shasta Prop 64 Financial Statements for the three years ended April 30, 2024, and the Independent Auditor’s Report on those statements is accepted and made available to the interested public.

IT IS HEREBY CERTIFIED that the foregoing Resolution was introduced and duly adopted by the City Council of the City of Mt. Shasta at a regular meeting held on the 23rd day of September 2024 by the following vote:

ROLL CALL VOTE:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: September 23, 2024
ATTEST: CITY OF MT. SHASTA
_____________________________ _____________________________ Kathryn M. Joyce, Deputy City Clerk John Stackfleth, Mayor Mt. Shasta City Council Regular Meeting September 23, 2024 49 CITY OF MT. SHASTA

CALIFORNIA BOARD OF STATE AND COMMUNITY

CORRECTIONS
PROP 64 COHORT 2 GRANT PROGRAM

BASIC FINANCIAL STATEMENT
AND
INDEPENDENT AUDITOR’S REPORT
FOR THE THREE YEARS ENDED APRIL 30, 2024
Mt. Shasta City Council Regular Meeting September 23, 2024 50 CITY OF MT. SHASTA

CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS
PROP 64 COHORT 2 GRANT PROGRAM
Table of Contents
Page

FINANCIAL SECTION
Independent Auditor’s Report 1-3
Financial Statement:

Statement of Program Revenues, Expenditures and
Change in Program Fund Balance 4
Notes to the Financial Statement 5
REQUIRED SUPPLEMENTARY INFORMATION (Unaudited):

Budgetary Comparison Schedule – Prop 64 Cohort 2 Grant Program 6 Notes to the Budgetary Comparison Schedule 7

OTHER REPORTS
Independent Auditor’s Report on Internal Control Over
Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statement Performed
In Accordance with Government Auditing Standards and
California Board of State and Community Corrections Guidelines 8-9 Current Year Findings and Recommendations and
Status of Prior Year Recommendations 10
Mt. Shasta City Council Regular Meeting September 23, 2024 51

FINANCIAL SECTION
Mt. Shasta City Council Regular Meeting September 23, 2024 52 Charles W. Pillon, C.P.A.

CERTIFIED PUBLIC ACCOUNTANT
4685 Pleasant Hills Dr.

Anderson, CA 96007
Telephone (530) 949-4177
Email: [email protected]
INDEPENDENT AUDITOR’S REPORT
City Council and Audit Committee
City of Mt. Shasta
City of Mt. Shasta, California
Report on the Audit of the Financial Statements
Opinion
I have audited the accompanying Statement of Program Revenues, Expenditures and Change in Program Fund Balance, of the City of Mt. Shasta, California (City), California Board of State and Community Correction’s Prop 64 Cohort 2 Grant Program for the three years ended April 30, 2024, and the related notes to the financial statement, which collectively comprise the City of Mt. Shasta’s financial statement as listed in the table of contents.

In my opinion, the financial statement referred to above presents fairly, in all material respects, the Program Revenues, Expenditures and Change in Program Fund Balance of the City’s California Board of State and Community Correction’s Prop 64 Cohort 2 Grant Program as of April 30, 2024, and for the three years ended, in accordance with accounting principles generally accepted in the United States of America.

Basis for Opinion
I conducted my audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. My responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statement section of my report. I am required to be independent of the City and to meet my other ethical responsibilities, in accordance with the relevant ethical requirements relating to my audit. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Responsibilities of Management for the Financial Statement Management is responsible for the preparation and fair presentation of the financial statement in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the financial statement that is free from material misstatement, whether due to fraud or error.

Auditor’s Responsibilities for the Audit of the Financial Statement My objectives are to obtain reasonable assurance about whether the financial statement as a whole is free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
1 Mt. Shasta City Council Regular Meeting September 23, 2024 53 INDEPENDENT AUDITOR’S REPORT
(Continued)
In performing an audit in accordance with generally accepted auditing standards and Government Auditing Standards, I:
 Exercise professional judgment and maintain professional skepticism throughout the audit.  Identify and assess the risks of material misstatement of the financial statement, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statement.
 Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed.  Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statement.

I am required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that I identified during the audit.

Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis (not presented) and Budgetary Comparison Schedule, as listed in the table of contents, be presented to supplement the financial statement. Such information is the responsibility of management and, although not a part of the financial statement, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the financial statement in an appropriate operational, economic, or historical context. I have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to my inquiries, the financial statement, and other knowledge I obtained during my audit of the financial statement. I do not express an opinion or provide any assurance on the information because the limited procedures do not provide me with sufficient evidence to express an opinion or provide any assurance.

Emphasis of Matter
As discussed in Note 1 to the financial statement, the financial statement referred to above presents only the financial activities of the City’s California Board of State and Community Correction’s Prop 64 Cohort 2 Grant Program. Accordingly, the accompanying financial statement does not purport to, and does not, present fairly the changes in financial position of City of Mt. Shasta, California, as of April 30, 2024, or the changes in its financial position for the three years then ended in accordance with accounting principles generally accepted in the United States of America. My opinion is not modified with respect to this matter. 2 Mt. Shasta City Council Regular Meeting September 23, 2024 54 INDEPENDENT AUDITOR’S REPORT
(Continued)
Other Information
Management has omitted Management’s Discussion and Analysis that accounting principles generally accepted in the United States of America require to be presented to supplement the financial statement.

Such missing information, although not a part of the financial statement, is required by the Governmental Accounting Standards Board. My opinion on the financial statement is not affected by this missing information.

This report is intended solely for the information and use of the California Board of State and Community Correction and management of the City of Mt. Shasta and is not intended to be used and should not be used by anyone other than these specified parties.

Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, I have also issued my report dated August 26, 2024, on my consideration of the City’s internal control over financial reporting and on my tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of my testing of internal control over financial reporting and compliance and results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance.

Charles W Pillon, CPA
August 26, 2024
3 Mt. Shasta City Council Regular Meeting September 23, 2024 55

REVENUES
Intergovernmental revenues - State grant $ 817,396
Total Revenues 817,396

EXPENDITURES
Salaries and benefits 461,693
Operating expenditures:

Services and supplies 41,617
NGO subcontract services 208,317
Small equipment 10,071
Other 3,468
Capital outlay:

Vehicles 70,327
Radios 16,932
Truck vault storage 5,117
Total Expenditures 817,542
Change in Program Fund Balance (146)
Program Fund Balance - Beginning of Period -
Program Fund Balance - End of Period $ (146)
CITY OF MT. SHASTA

CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS
PROP 64 COHORT 2 GRANT PROGRAM
Statement of Program Revenues, Expenditures and Change in Program Fund Balance For the Three Years Ended April 30, 2024
The accompanying notes are an integral part of this statement. 4 Mt. Shasta City Council Regular Meeting September 23, 2024 56 CITY OF MT. SHASTA

CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS
PROP 64 COHORT 2 GRANT PROGRAM
Notes to the Financial Statement
For the Three Years Ended April 30, 2024
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Background
The Police Chief of the City of Mt. Shasta (City) applied for a grant from the California Board of State and Community Corrections (Grant Program) in order to fund projects that assist with law enforcement efforts and other local projects addressing public health and safety associated with the implementation of the Control, Regulate and Tax Adult Use of Marijuana Act (AUMA).

Basis of Accounting
Basis of accounting refers to when revenues and expenditures are recognized in the financial statement.

The Grant Program utilizes the modified actual basis of accounting.

Financial Statement Presentation
The statement presents only the financial activities of the City’s Grant Program and is not intended to present fairly the financial position or changes in financial position of the City in accordance with accounting principles generally accepted in the United States of America.

NOTE 2 GRANT PROGRAM REVENUES AND EXPENDITURES
The amount of grant payments (i.e. revenues) are based actual costs (i.e. expenditures) incurred and are funded on a quarterly basis after submitting an electronic funds request and approval by the State. Pursuant to the Fiscal Year 2020-21 State Budget that funded local assistance grants for the Proposition 64 Public Health and Safety Cohort 2 Grant Program, funds are administered by the Board of State and Community Corrections (BSCC). The revenue and expenditure activity for each of the quarterly reporting periods during the three years of the Grant Program are as follows:

Funds Requested Over
Reporting Period Revenues Expenditures (Under)
5/1-6/30/21 $ - $ - -$
7/1-9/30/21 67,141 67,140 1
10/1-12/31/21 73,425 73,425 - 1/1-3/31/22 104,812 104,811 1 4/1-6/30/22 115,547 115,546 1
7/1-9/30/22 37,889 37,889 - 10/1-12/31/22 98,289 98,289 - 1/1-3/31/23 79,276 79,275 1 4/1-6/30/23 66,013 66,013 - 7/1-9/30/23 48,064 48,215 (151) 10/1-12/31/23 56,646 56,647 (1)
1/1-3/31/24 47,943 47,941 2
4/1-4/30/24 22,351 22,351 - Program Totals $ 817,396 $ 817,542 (146)$ Small differences primarily due to rounding. Quarter ending 9/30/23 difference due to unclaimed wages.

NOTE 3 CONTINGENCIES
The Grant Program could be audited by the Department of General Services, the Bureau of State Audits.

It is uncertain whether an audit of the Grant Program could produce deficiencies in costs claimed under the Grant Program and, therefore, could result in funds being returned to the BSCC. 5 Mt. Shasta City Council Regular Meeting September 23, 2024 57

REQUIRED SUPPLEMENTARY INFORMATION
(Unaudited)
Mt. Shasta City Council Regular Meeting September 23, 2024 58 Favorable
Final (Unfavorable)
Original Approved Actual Variance with
Budget Budget Amounts Final Budget

REVENUES
Intergovernmental revenues - Prop 64 grant $ 836,977 $ 836,977 $ 817,396 $ (19,581) Total Revenues 836,977 836,977 817,396 (19,581)

EXPENDITURES
Salaries and benefits 662,977 462,978 461,693 1,285
Operating expenditures:

Services and supplies 156,000 48,292 41,617 6,675
NGO subcontract services - 208,317 208,317 -
Indirect costs/administrative 18,000 9,682 - 9,682
Other - 3,760 3,468 292
Financial audit - 1,500 - 1,500
Equipment / Capital Assets:

Vehicles - 70,327 70,327 -
Radios - 16,932 16,932 -
Truck vault storage - 5,117 5,117 -
Small equipment - 10,072 10,071 1
Total equipment / capital assets - 102,448 102,447 1
Total Expenditures 836,977 836,977 817,542 19,435
Change in Program Fund Balance $ - $ - $ (146) $ (146)
CITY OF MT. SHASTA

CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS
PROP 64 COHORT 2 GRANT PROGRAM
Budgetary Comparison Schedule
For the Three Years Ended April 30, 2024
The accompanying notes are an integral part of this schedule. 6 Mt. Shasta City Council Regular Meeting September 23, 2024 59 NOTE 1: BUDGETARY BASIS OF ACCOUNTING
NOTE 2: FINAL APPROVED BUDGET
The amounts presented in the final approved budget are taken from the most recent budget modification approved by the State, modification request number 5. This modification became effective for invoice number 9 for the quarterly reporting period of April 1, 2023 to June 30, 2023.

Formal budgetary integration is employed as a management and grant tracking device during the year. The grant program budget covers a three-year period from May 1, 2021 to April 30, 2024. The City presents a comparison of budget vs actual results for revenues and expenditures encompassing the three years of the grant program. The amounts reported on the budgetary basis are generally on a basis consistent with accounting principles generally accepted in the United States of America (GAAP).

CITY OF MT. SHASTA

CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS
PROP 64 COHORT 2 GRANT PROGRAM
Notes to the Budgetary Comparison Schedule
For the Three Years Ended April 30, 2024
The accompanying notes are an integral part of this schedule. 7 Mt. Shasta City Council Regular Meeting September 23, 2024 60

OTHER REPORTS
Mt. Shasta City Council Regular Meeting September 23, 2024 61 Charles W. Pillon, C.P.A.

CERTIFIED PUBLIC ACCOUNTANT
4685 Pleasant Hills Dr.

Anderson, CA 96007
Telephone (530) 949-4177
Email: [email protected]
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL

REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN

AUDIT OF THE FINANCIAL STATEMENT PERFORMED IN ACCORDANCE WITH

GOVERNMENT AUDITING STANDARDS AND CALIFORNIA BOARD OF STATE

AND COMMUNITY CORRECTIONS GUIDELINES
City Council and Audit Committee
City of Mt. Shasta
City of Mt. Shasta, California
I have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and the applicable audit requirements of the California Board of State and Community Corrections, the accompanying Statement of Program Revenues, Expenditures and Change in Program Fund Balance of the City of Mt. Shasta's California Board of State and Community Correction’s Prop 64 Cohort 2 Grant Program (Program) for the three years ended April 30, 2024, and the related notes to the financial statement, which collectively comprise City’s financial statement and have issued my report thereon dated August 26, 2024.

Report on Internal Control Over Financial Reporting
In planning and performing my audit, I considered the City’s internal control over financial reporting (internal control) with respect to the Program as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing my opinion on the financial statement, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, I do not express an opinion on the effectiveness of the City’s internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statement will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

My consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during my audit, I did not identify any deficiencies in internal control that I consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
8 Mt. Shasta City Council Regular Meeting September 23, 2024 62 INDEPENDENT AUDITOR’S REPORT
(Continued)
Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s financial statement is free of material misstatement, I performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statement. Such provisions include those provisions identified in the BSCC Grant Administration Guide by the Board of State and Community Correction, Corrections Planning and Grant Programs Division.

However, providing an opinion on compliance with those provisions was not an objective of my audit, and accordingly, I do not express such an opinion. The results of my tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards or the California Board of State and Community Correction, Corrections Planning and Grant Programs Division Guidelines. For purposes of the grant as specified in the Guidelines, my audit was made to determine that the City has complied with the terms and conditions of the State award that could have a direct and material effect on the program.

Purpose of this Report
The purpose of this report is solely to describe the scope of my testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

Charles W Pillon, CPA
August 26, 2024

9 Mt. Shasta City Council Regular Meeting September 23, 2024 63 CITY OF MT. SHASTA

CALIFORNIA BOARD OF STATE AND COMMUNITY

CORRECTIONS
PROP 64 COHORT 2 GRANT PROGRAM

SCHEDULE OF FINDINGS AND RECOMMENDATIONS
AND

STATUS OF PRIOR YEAR FINDINGS AND

RECOMMENDATIONS
FOR THE THREE YEARS ENDED APRIL 30, 2024
Mt. Shasta City Council Regular Meeting September 23, 2024 64 CITY OF MT. SHASTA

CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS
PROP 64 COHORT 2 GRANT PROGRAM
Current Year Findings and Recommendations and Status of Prior year Findings and Recommendations
For The Three Years Ended April 30, 2024
Current Year
None
Prior Year
None
10 Mt. Shasta City Council Regular Meeting September 23, 2024 65 City Council Agenda Item # 7
Staff Report
Meeting Date: September 23, 2024
To: Mayor and City Council
From: Muriel Howarth Terrell, Director of Finance
Subject: Revenue Status Update, Monthly Investment and Financial Report for the Period Ending August 31, 2024
Recommendation:

Staff respectfully requests the City Council review the provided information regarding the City’s revenue and investments.

Background & Summary:

Revenues:

Revenue for this report has been updated to recognize the collections for June 2024 received in July and August 2024.

Property Tax Revenue:

The City has received $1,159,617 through August 2024 in property tax for fiscal year 2023-2024, accrued for June 30, 2024. The budgeted amount was $1,094,044. Very little property tax is collected after June 30, 2024 for the 2023-2024 fiscal year. The prior year audited balance collected was $1,091,596.

Sales Tax Revenue:

The City has received $1,631,309 through August 31 2024 in sales tax for fiscal year 2023-2024 accrued for June 30, 2024. The mid-year adjusted budgeted amount was $1,724,000. The actual result is about $92,690 less than budgeted. The prior year audited balance was $1,693,783.

Transient Occupancy Tax:

The city has received $1,290,177 through August 2024 in TOT for the fiscal year 2023-2024 accrued for June 30, 2024. Budgeted revenue for fiscal year 2023-2024 is $1,224,000. Our current collections are over $66,177 of the budget. The audited balance collected for fiscal year 2022-2023 was $1,254,916.

Regular
X Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting September 23, 2024 66 2 As of August 31, 2023, the combined funds the City of Mt. Shasta had invested in the Local Agency Investment Fund (L.A.I.F.) totaled $259,782.64. The August 2024 LAIF statement is attached, along with the performance data for the month of July. Most surplus funds over which the City has control are currently invested in ProEquities. The balance of the City’s cash funds are held in the pooled checking account with Tri Counties Bank and LAIF.

Current investment rates are:

L.A.I.F. August 31, 2024 4.579%
Treasury Note – 3 month August 31, 2024 5.29%
Treasury Note – 2 Yr. August 31, 2024 4.26%
Treasury Note – 5 Yr. August 31, 2024 3.91%
Treasury Note – 10 Yr. August 31, 2024 4.03%
Treasury Note – 30 Yr. August 31, 2024 4.30%
Bloomberg as reported by Chandler Asset Management
The LAIF average increased slightly from last month, all notes were flat except the 5 year note which increased. We continue to anticipate the LAIF rate slowly increasing staying just above 4%. Short term CD rates are now better than the LAIF rate and longer-term notes may offer better yields it does not give us the liquidity we need. The LAIF rate remains the best available rate that meets the City’s requirement for liquidity and safety.

Financial Impact:

The investments are in compliance with the City’s investment policy and provides for meeting the City’s cash flow needs for the next month and 6 month periods.

Compliance with 2014-17 City Council Strategic Plan:

The City Council’s leadership efforts to ensure adherence to the best possible financial practices and overall transparency falls under Strategic Focus IV – Grow Mt. Shasta Pride and Quality and the Municipal Responsibilities of Progressive Leadership and Financial Health and Economic Opportunity.

Attachments:
• LAIF Monthly Statement
• LAIF Performance Report
• LAIF Monthly Balances
2024 Chandler Asset Management August 2024
Mt. Shasta City Council Regular Meeting September 23, 2024 67 Mt. Shasta City Council Regular Meeting September 23, 2024 68 Mt. Shasta City Council Regular Meeting September 23, 2024 69 Mt. Shasta City Council Regular Meeting September 23, 2024 70 Mt. Shasta City Council Regular Meeting September 23, 2024 71 Mt. Shasta City Council Regular Meeting September 23, 2024 72 City Council Agenda Item #7i
Meeting Date: September 23, 2024
To: Mayor and City Council
From: Muriel Terrell, Finance Director
Subject: CDBG –Senior Snow Removal Award of Contract
to Shasta Brown Inc.

Recommendation:

Staff respectfully requests the City Council approve the contract for CDBG Senior Snow Removal to Shasta Brown Inc. the low bidder.

Background & Summary:

On September 11, 2024 two bids were received for the Senior Snow Removal Program. There are twelve routes throughout the City for Senior Snow Removal. Each route was considered separately for each of the bidders. Shasta Brown Inc. was the lowest bidder for each of the routes.

Staff recommends that Council awarding the bid to Shasta Brown Inc. and authorizing the new Finance Director to execute the Agreement.

Attachments:

1. Contract
X Regular Session
Special Session
Emergency Session
Closed Session
Mt. Shasta City Council Regular Meeting September 23, 2024 73

COMMUNITY DEVELOPMENT BLOCK GRANT
MT. SHASTA SENIOR SNOW REMOVAL PROGRAM

DRIVEWAY SNOW REMOVAL SERVICE AGREEMENT
2024-2025
THIS AGREEMENT (Agreement), made this 2024, by and between the City of Mt. Shasta, hereinafter called "City" and Shasta Brown, Inc doing business as "a corporation hereinafter called "Contractor."
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. AGREEMENT TO PROVIDE SERVICES
The Contractor will commence and complete snow plowing services per the Scope of Services (Services).

2. AGREEMENT PRICE:

For Services described in this Agreement, Contractor shall be paid the sum not to exceed the amount of ONE HUNDRED FORTY-EIGHT THOUSAND NINE HUNDRED TWENTY DOLLARS ($148,920). This Agreement Price constitutes twelve (12) Plow Route Events and twelve (12) Berm Route Events per route for the entire consideration for the performance and completion of all Services under this Contract. The Contractor agrees to perform all work described in the Agreement Documents and comply with the terms therein for the amounts as determined from the Plow Route Cost and Berm Route Cost for each awarded Route on the Bid Form.

Payment for additional Plow Route and/or Berm Route events will be issued through a written addendum per “CHANGES TO THIS AGREEMENT”.

In the event that there is no snow, a minimum of two (2) Plow Route Events per route shall be paid in the sum of SEVENTEEN THOUSAND SEVEN HUNDRED FIFTY-EIGHT DOLLARS ($17,758) FOR 12 ROUTES to the contractor at the end of the plow season upon Contractor invoice.

3. NOTICE TO PROCEED AND TIME OF WORK:

The Notice to Proceed shall be issued the same day of the execution of the Agreement by the City. Should there be reasons, through no fault of the Contractor, why the Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between the City and Contractor. Plow events start on November 1, 2024, and will end on March 31, 2025. Additional plow events time extensions will be issued through a written addendum per “CHANGES TO THIS AGREEMENT”.

4. METHOD OF PAYMENT:
• The City will pay to the Contractor weekly upon invoice when a Plow Event and/or Berm Event have occurred.
• All invoices for reimbursement must be on Contractor letterhead with invoice date, date for each Plow and/or Berm Event with the route numbers unit price and total price. • Contractor must submit invoices to Great Northern Services (GNS), subrecipient to City of Mt. Shasta, to review and approve. GNS will forward all approved invoices to City for review, approval and payment.

Mt. Shasta City Council Regular Meeting September 23, 2024 74

5. FAILURE TO PERFORM
If the Contractor fails to complete the snow plowing within the allotted time, the City may assess the Contractor liquidated damages of two times the bid amount per Plow Event or Berm Event per route depending on event type. The City reserves the right to complete the snow plowing for that Plow Event or Berm Event or to contract with a third party to complete the work.

If the Contractor fails to complete the snow plowing within the allotted time for three different Plow Events or Berm Events, the City may unilaterally cancel the Agreement by sending a certified letter to the Contractor notifying him that the Agreement is cancelled. In addition to the liquidated damages assessed to the Contractor for the three missed Plow Events or Berm Events, the Contractor will be responsible for payment to the City the amount incurred by the City in excess of the bid amount for snow plowing for the remainder of the Agreement period.

The snow plowing may be completed by the City or a third party hired by the City.

The liquidated damages and other assessments will be withheld from payments due to the Contractor. If the total amount of penalties exceeds the amount due to the Contractor, the Contractor shall reimburse the City within 10 days upon demand from the City. If the payment is not made within 10 days, the City may seek collection of the funds they are owed through legal action, or from the bond company.

6. TERMINATION
Termination for Cause. If either Party materially defaults in the performance of any of its duties or obligations under this Agreement, the Party in default either (1) must substantially cure the default within thirty (30) days after written notice is given to the defaulting Party specifying the default; or (2) with respect to those defaults which cannot reasonably be cured within thirty (30) days, must commence curing said default within thirty (30) days, proceed with all due diligence, and substantially cure the default within ninety (90) days. If the defaulting party is unable to do so, the Party not in default may, by giving written notice of termination to the defaulting Party, terminate this Agreement as of a date specified in the notice of termination (the “Termination Date”), such Termination Date being subsequent to the date of the notice of termination.

Termination for Convenience. Either party may terminate this Agreement in its entirety for convenience after providing the other party 30 days written notice in advance. Any or all finished or unfinished deliverables prepared by the Contractor under this Agreement shall, at the option of the City, become the property of the City.

7. DEFAULT AND REMEDIES:

If Contractor fails to perform the Services as required by this Agreement or otherwise defaults under this Agreement, the City , may, in its sole discretion and in addition to any other rights at law or in equity, (1) send notice of the default to Contractor and demand strict performance of the terms of this Agreement; (2) cancel this Agreement by notice to Contractor; or (3) cure the default, without notice to Contractor, and deduct the cost to cure and any direct and consequential damages from any payment due to Contractor at the time of default or coming due thereafter; provided, if no further payments are due to Contractor, then Contractor shall, immediately on presentation of the City’s invoice, reimburse the City for the cost of curing Contractor’s default and such direct or consequential damages.

Mt. Shasta City Council Regular Meeting September 23, 2024 75

8. INSURANCE COVERAGE:

As a condition of providing services to the City, the Contractor, at their expense, is required to maintain and keep in full force and effect during the term of the Agreement the following insurance coverage:
a. Commercial General Liability – provided with each occurrence of $1,000,000 b. Comprehensive Automobile Liability, comprehensive form covering owned, hired and nonowned vehicles with limits of at least $2,000,000.00 combined single limit each occurrence; bile Liability - (including hired/non-owned autos) with a Combined Single Limit of $1,000,000
c. Workers’ compensation in accordance with the laws of the State of California d. Employer’s liability in an amount not less than $1,000,000.00 The Commercial General Liability, Automobile Liability policy must be written on an occurrence basis and must be endorsed as follows:

The City together with its subsidiaries, related entities, its clients, and/or the Building Owner’s along with any employees, agents and authorized representatives are named as an Additional Insured for both ongoing (CG 2010) and completed operations (CG 2037).

All Contractor policies must be endorsed primary and non-contributory with or in excess of any coverage which the City may carry, and evidence of such must be provided.

Prior to beginning work under the Agreement, you are to provide evidencing of the above coverages satisfactory to The City with the Additional Insured endorsement(s) attached thereto.

It is the responsibility of Contractor to maintain these insurances in full force and effect during the term of the contract. Failure to do so will be considered a material breach and the City has the right to withhold payment or cure default in any other means it sees appropriate in its sole discretion.

The City shall have no liability or other obligation for any insurance, endorsements or other protection required in this contract, including premiums and other charges.

9. PERFORMANCE BOND:

Before execution of the Contract, the Bidder shall file a Performance Bond with the City in the amount of $20,000. The bond shall incorporate, by reference, the Agreement and be signed by both the Bidder and the Surety. The signature of the authorized agent of the Surety shall be notarized. The Performance Bond shall guarantee faithful performance of all work, within the time prescribed, in a manner satisfactory to the City. The Bond must remain in effect until the end of the Contract.

10. INDEMNIFICATION:

Contractor assumes the entire responsibility and liability for, and agrees to pay, indemnify, defend and hold harmless The City and their respective principals, agents, affiliates, stockholders, directors, partners, members, officers, managers, employees, trustees and beneficiaries (collectively, the “Indemnified Parties”) from and against any loss, expense, liability, damage or cost (including, without limitation, judgments, attorneys’ fees and costs, court costs and the cost of appellate proceedings) which any of the Indemnified Parties incur because of injury to or death of any person or on account of damage to property (including, but not limited to, damage to buildings, curbs, parking blocks, islands, sidewalks, light poles, signs, landscaping, paving or striping of the Property or equipment used in connection therewith), including the loss of use thereof, or any other claim arising out of, in connection with or as a consequence of the performance of, or the failure to perform, the Services by Contractor, its agents, employees, subcontractors or any one for whose acts Contractor may be liable with Mt. Shasta City Council Regular Meeting September 23, 2024 76 respect to the Services. Contractor, for itself and its agents, employees and subcontractors, and any party claiming through any of them, also waives all right of recovery, claim, action or cause of action against the Indemnified Parties for any matters described in the preceding sentence.

This indemnity shall not be limited by any limitation on amount or type of damages, compensation or benefits payable by contract or by any federal or state law.

11. WASTE, FRAUD AND ABUSE
Any City official, employee, and/or contractor who suspects any type of impropriety relating to purchasing or contracting activities, or gross waste, fraud, or abuse of City funds or resources, a gross abuse of authority, a specified and substantial danger to public health or safety due to any act or omission of any City official, employee, or contractor, or the use of a City office or position, or of City resources for personal gain, should report the act by contacting City’s designated staff person. All such reports shall remain anonymous if desired by the reporting party. Suspected fraudulent activities include bid rigging, product substitution, theft, overcharging, false certifications and representations, and the like. Any allegations of bribery, kickbacks, gratuities, and conflicts of interest involving City employees should also be reported.

12. NOTICES:

Any notice by Contractor to the City shall be sent or delivered in writing by mail or email. Any notice by the City to Contractor shall be sent or delivered in writing to Contractor by mail or email, to the “Contractor’s Address”.

13. MISCELLANEOUS:

No failure by the City to enforce the terms of this Agreement shall constitute a waiver by the City of any contractual right under this Agreement. This Agreement may only be modified by a writing signed by the City and Contractor. The rights and duties arising under this Agreement shall be governed by the law of the State of California. Any action against Contractor shall be brought in the state courts of the jurisdiction. If any action is brought to enforce this Agreement, the prevailing party may recover from the other party its reasonable attorneys’ fees and costs in connection with such action.

14. SUBCONTRACTING:

Assignment by Contractor. Contractor shall not engage subcontractors to perform Services without the City’s prior written consent. This is a service Agreement with Contractor, and as such is not assignable by Contractor. No references in this Agreement, to subcontractors shall be construed to authorize their use without the City’s prior written consent.

Standard of Work and Warranties. As the Contractor, you agree to represent and warrant that the work will be performed with the highest level of skill and care, your employees are properly trained and equipped to handle the Work, and that you or any subcontractor expressly assumes the risk of loss or injury that may result from the Work. Further, you will be responsible for compliance with all federal, state and local safety, traffic, fire, health and environmental protection laws, rules and regulations. Additionally, as Contractor, must also require that subcontractors supply evidence that they maintain insurance consistent with the requirements of the Agreement and this Agreement.

15. INDEPENDENT CONTRACTOR:

Contractor, for all purposes, shall be deemed an independent contractor, rather than an agent of the City. Contractor agrees not to hold itself out to third parties other than as an independent contractor. The Contractor agrees that any costs, charges or fees that the City shall incur as a result of its non-compliance with the terms of this Agreement shall be borne by Mt. Shasta City Council Regular Meeting September 23, 2024 77 Contractor and the City is permitted to deduct such charges and fees from amount otherwise payable to Contractor.

16. EQUAL OPPORTUNITY:

During the performance of this Contract, the Contractor and Subcontractors agrees as follows:
1) The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religious creed, sex, ancestry or national origin or age. The Contractor shall take affirmative action to ensure that applicants are employed and that employers are treated during employment without regard to their race, color, religious creed, sex ancestry, or national origin. Such action shall include, but not limited to, the following: employment, promotion, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship. The Contractor shall post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non discrimination clause.
2) The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to their race, color, religious creed, sex, ancestry, or national origin or age.
3) The Contractor shall send to each labor union or representative of workers with which s/he has a collective bargaining agreement or other contract or understanding, a notice advising the said labor union workers' representative of the Contractor's commitment under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
4) The Contractor shall comply with all provisions of Executive Order 11246 – Equal Employment Opportunity as of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5) The Contractor shall furnish all information and reports required by Executive Order 11246 as of September 1965, and by the rules, regulations, and orders of the Secretary of Labor or the Secretary of Housing and Community Development or its designee, and the Secretary of Labor or its designee, for the purpose of investigation to ascertain compliance with such rules, regulations and orders.
6) In the event of the Contractor's non compliance with the non-discrimination clauses of this Agreement or with any provision of the federal rules, regulation, or order relating to non discrimination, this Agreement may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government Contracts or federally assisted construction contracts in accordance with the procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11264 of September 24, 1965, or by rules, regulations, orders of the Secretary of Labor or as otherwise modified by Law. 7) The Contractor shall include the portion of the sentence immediately preceding Section 23 1) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11236 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall take action with respect to any subcontractor or vendor or purchase order as the property owner of the Secretary of Housing and Urban Development may direct as a means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with litigation with a subcontractor or vender as a result of such direction the property Mt. Shasta City Council Regular Meeting September 23, 2024 78 owner or the Secretary of Housing and Urban Development, the Contractor may request the United States to enter into such litigation to protect the interest of the Secretary of Housing and Urban Development.
8) The Contractor shall agree that in the event that s/he may be found to have unequal employment practices or found to be in material breach of this Agreement s/he will be placed on a sanction list for not less than one year and will not be contracted for any Housing and Community Development Act jobs.
9) The Contractor and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer), age (over 40), marital status, and denial of family care leave. Contractor and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Section 12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement. 10) The Contractor shall include the nondiscrimination and compliance provisions of this clause in all Subcontracts to perform work under the Contract.

17. NON-DISCRIMINATION
The Contractor shall conform with requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) and HUD regulations issued pursuant thereto contained in 24 CFR Part 1.

No person in the United States shall, on the basis of race, color, national origin, sex or religion or religious affiliation, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available through this Contract. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975 (42 U.S C 6101 et seq.) or with respect to an otherwise qualified individual with a disability as provided in the Americans with Disabilities Act, as applicable, (P L. 101 336, 42 U S C 12101 12213) or Section 504 of the Rehabilitation Act of 1973 (29 U S.C Section 794) shall also apply to any such program or Project.

The contractor shall affirm that no person on the grounds of race, color, national origin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance made available pursuant to the Housing and Community Development Act. Furthermore, the Contractor shall not discriminate in any way on the basis of age or on the basis of disability.

18. DRUG FREE WORKPLACE
Contractors shall comply with the Drug-Free Workplace Act of 1988.

19. DEBARMENT & SUSPENSION
Contractor shall be eligible to receive federal grant funds.

A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM.gov), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM.gov Mt. Shasta City Council Regular Meeting September 23, 2024 79 Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Contractor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

20. ACCESS TO RECORDS AND PROPERTY:

Upon reasonable demand, City’s authorized representative shall be permitted to inspect all Work, materials, payrolls, personnel records, materials invoices and other relevant data pertaining to the Work under this Agreement and, pending completion of the Work, shall have the right of entry and full access to Contractor’s property.

21. AGREEMENT DOCUMENTS
The following additional documents comprise the entire agreement of the parties to this Agreement. These additional documents are by this reference incorporated into and made a part of this Agreement, as fully as if set out herein. What is required by one shall be as if required by all.
a. INVITATION TO BID
b. REQUEST FOR BIDS Including Attachments
c. CONTRACTOR’S BID
d. MT. SHASTA MUNICIPAL CODE CHAPTER 12.24 SNOW REMOVAL e. STANDARD AGREEMENT BETWEEN MT. SHASTA AND CA DEPT. OF HOUSING AND COMMUNITY DEVELOPMENT 22-CDBG-NH-00017

22. CHANGES IN AGREEMENT:

No changes shall be made in the Services, Agreement Price or Agreement Time, except by written Amendment. The Amendment shall bear the signatures of the parties to this Agreement.

All changes shall be requested in writing by Contractor. No claim for an adjustment of Services, Price or Time will be valid unless so ordered.

23. All terms and conditions of the Agreement Documents are incorporated in this Agreement by this reference.

24. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement on the date first above written.

CITY OF MT. SHASTA:

Signature: Name: Malisa Dodd
Title: Finance Director
SHASTA BROWN, INC.:

Signature: Name: Mike Brown
Title: President
Mt. Shasta City Council Regular Meeting September 23, 2024 80

COMMUNITY DEVELOPMENT BLOCK GRANT
MT. SHASTA SENIOR SNOW REMOVAL PROGRAM

SCOPE OF SERVICES
2024-2025
The Contractor shall perform the following services during the snow season of 2024/2025:
• Plow Event: Provide snow and berm removal from property’s primary driveway up to the primary garage, structure, vehicle or end of driveway at the addresses listed on their route which are occupied by senior or disabled adults, residing within the city limits of Mt. Shasta. • Berm Event: Remove berms created at driveway and city street or alley resulting from City Public Works drive lane snow removal.
• Plow Route: Properties eligible for these services shall be broken into “plow routes”. • Snow Plowing: Is to mean the removal of snow during a Plow Event and/or a Berm Event. • Snowstorms in Mt. Shasta can be minimal to significant for our area and weather predictions are not always accurate. GNS and the City of Mt. Shasta will make every attempt to pre-plan on when to call out Contractors. GNS may contact Contractors at other times that may be different than what is stated below as needed to plow and/or clear berms depending on severity of snowstorm.
 Plow Events are at the discretion of the City and GNS. Generally, plow events will happen after 4” of snow or more has fallen.
 Berm Events are at the discretion of the City and GNS and are after the City has come through to clear streets a second time after a major snowstorm.  GNS will attempt to contact Contractors the night before to go out the next morning by 5:00 am if City finishes after 8:00 pm the night before.
 GNS will contact Contractors by 2:00 pm if the City plows will be finished that day and driveways need to be cleared by that evening.
• The Contractor will furnish all materials, supplies, tools, equipment, labor, and other services necessary for the delivery of the Services.
• The Service is paid for by the City and no cost shall be waged against the client. • The Contractor will provide its own employees, equipment and supplies necessary to complete the services described and comply with all federal, state and local governmental laws, regulations, codes and ordinances.
• The contractor shall perform all Services diligently and in a good, professional manner, using good quality equipment and workmanship and sufficient trained personnel (including supervisors when appropriate) to complete the Scope of Services in a safe and timely manner which does not unduly interfere with the operation of adjacent driveways, businesses or City Public Works activities.
• All snow shall be plowed away from the structure and pushed to the farthest end, and on either side of the driveway. Contractor will relocate snow that has accumulated during the term, if Mt. Shasta City Council Regular Meeting September 23, 2024 81 such accumulation begins to impair access to the property entrance, fire lanes, interior roadways or designated parking stalls.
• All snow removal operations shall be in accordance with Mt. Shasta Municipal Code Chapter

12.24 Snow Removal
• Great Northern Services (GNS) shall notify all contractors when a plow event is activated. For the purposes of this program, a Plow Event and a Berm Event will be determined by the City of Mt. Shasta. It is only when these events are declared and contractors are notified, shall contractors be obligated to provide snow removal services for their route. Only Plow Events and Berm Events as designated by the City shall be paid for under this contract. • Upon notification the Contractor shall provide snow removal services for addresses on their route within 8 hours of being notified. The contractor may be contacted to return during the day or within the next day in the case of road widening. This will constitute a separate Plow and or Berm event.
• The Contractor will contact GNS in the event the route cannot be completely plowed within the eight hour (8) timeframe.
• Contractors shall not create drifts in front of dumpster areas, fire lanes, or blocking neighbor’s driveways.
• The contractor is responsible for any damage to the property arising out of services provided by Contractor to the City.
• The contractor must have a business license issued by the City. • Contractor shall obtain and maintain, at its expense and at all times during the term of this Agreement, all necessary licenses, permits, training or other authorizations which may be necessary to perform the Services.

Mt. Shasta City Council Regular Meeting September 23, 2024 82 City Council Agenda Item #8
Staff Report
Meeting Date: September 23, 2023
To: Mayor and City Council
From: Muriel Howarth Terrell, Finance Director
Subject: Public Hearing Closeout of 20-CDBG-12093 Pine Street Water System Improvement Project
Recommendation:

Open a public hearing to give citizens an opportunity to make their comments known regarding the eligible activities the City has completed during the 20 CDBG-12093 Pine Street Water System Project.

Background & Summary:

The purpose of the hearing is to update residents on the status of this project. This project is complete where 275 people were assisted with improved water services. The expenditures for this project were $3,412,399.78.
x Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting September 23, 2024 83 Mt. Shasta City Council Regular Meeting September 23, 2024 84 Mt. Shasta City Council Regular Meeting September 23, 2024 85 City Council Agenda Item # 9
Staff Report
Meeting Date: 9/23/2024
To: Mayor and City Council
From: Todd Juhasz, City Manager
Subject: Snow Removal Resolution
Recommended Action: Approve a resolution seeking to capture the true cost of snow removal within the Downtown Business District.

Background:

Currently the City does not charge residential and commercial accounts for “plowing” the streets.

The City does charge accounts for clearing sidewalks and for wheel loader and dump truck snow removal services from the center of the streets.

Under this proposal:
• the City would minimize center plowing/loader removal and sidewalk clearing services as we pay contractors prevailing wage.
• All billing charges to customers getting City snow removal services would be finalized by June 30 of the end of winter year. Then customers would be charged via their utility bills for the following twelve months.

The City will:
• Center plow, remove snow from medians, and clear sidewalks on Chestnut and Mt Shasta Blvd. from Alma to Water Street including all cross streets. Snow would be cleared on both sides of Chestnut from Lake to Alm. Then, snow would be removed from the median and sidewalks would be cleared.
• The Northside of Mt Shasta Blvd from Alma to E. Jessie would be plowed to the Westside of the street consistent with current practices. No snow removal or sidewalk clearing services would be available from the City.
• It appears that the width of roadway frontage is the most equitable way to allocate charges (as opposed to building square footage).

X Regular
Consent
Closed
Presentation
Mt. Shasta City Council Regular Meeting September 23, 2024 86

EXHIBIT B
Cost for snow removal and sidewalk clearing in downtown area on a square footage basis Examples drawn from 22/23 and 23/24 winter seasons.

Numbers will vary slightly with revised snow removal area specified under proposed resolu�on Winter of 2022/2023
Cost to city = $60,618
Total downtown commercial square footage = 221,625 SF
Cost/SF = $0.2735/SF
Example Business SF �mes cost/SF Annual Cost
Pipeline Restaurant 1800 SF(.2735) $492.33
Fi�h Season 4000 SF(.2735) $1094.00
Mt. Shasta IT 400 SF(.2735) $109.40
Due Diligence Bookkeeping 100 SF(.2735) $41.03
Winter of 2023/2024
Cost to city = $3016
Total downtown commercial square footage = 221,625 SF
Cost/SF = $0.0136/SF
Example Business SF �mes cost/SF Annual Cost
Pipeline Restaurant 1800 SF(.0136) $24.50
Fi�h Season 4000 SF(.0136) $54.40
Mt. Shasta IT 400 SF(.0136) $5.44
Due Diligence Bookkeeping 100 SF(.0136) $2.04
Note: Annual cost will be divided over twelve (12) months as part of u�lity billing kek 9-06-2024
Mt. Shasta City Council Regular Meeting September 23, 2024 87 RESOLUTION CCR-24-XX

A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA

ADOPTING THE DESIGNATED BUSINESS DISTRICT

SNOW REMOVAL AREA MAP AND ESTABLISHING

USER FEES TO BE PAID IN ACCORDANCE
WITH MT. SHASTA MUNICIPAL CODE CHAPTER 12.24
WHEREAS, Mt. Shasta Municipal Code chapter 12.24 sets forth the conditions for snow removal in the City of Mt. Shasta; and
WHEREAS, section 12.24.075 designates mandatory sidewalk snow removal in the ‘downtown shopping areas’; and
WHEREAS, the City of Mt. Shasta shall, by resolution, designate the mandatory sidewalk areas in which the owners or occupants of properties abutting said sidewalk areas shall be responsible for the removal of snow accumulated on said sidewalk; and WHEREAS, the cost accumulated by the City for clearing sidewalks of snow in mandatory areas as set forth in section 12.24.070 shall be paid to the City on an annual basis by the property occupant or owner; and
WHEREAS, the cost of sidewalk snow removal was last set in 1982 at $12 per property; and WHEREAS, the City Council wishes to recoup the actual cost of snow removal in a fair and equitable manner to business and property owners.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mt. Shasta hereby resolves the following:

1. The map of designated mandatory sidewalk snow removal areas is attached as ‘Exhibit A’.

2. Property occupant or owner shall reimburse the City on an annual basis for the actual cost of snow removal during the prior winter season.

3. Billing shall be prorated based upon the square footage of each commercial space.

The foregoing Resolution was approved this 23rd day of September, 2024 by the following vote:

AYES: NOES:

ABSENT:

ABSTAIN:

DATED: September 23, 2024
ATTEST: CITY OF MT. SHASTA
Mt. Shasta City Council Regular Meeting September 23, 2024 88 ______________________________ ______________________________ Kathryn M. Joyce, Deputy City Clerk John Stackfleth, Mayor Mt. Shasta City Council Regular Meeting September 23, 2024 89 Mt. Shasta City Council Regular Meeting September 23, 2024 90

MARKETING
Prepared by:

Josh Thomas

PROPOSAL
Mt. Shasta City Council Regular Meeting September 23, 2024 91

PROJECT
I am pleased to present my marketing proposal for the
upcoming year from July 9th 2024 - July 8th 2025. Over the past two years, I have had the privilege of handling the marketing efforts for Visit Mt. Shasta, which have significantly boosted Mt. Shasta's visibility, tourism, and community engagement.

We have achieved notable successes, including effective promotion of local events, enhancement of Mt. Shasta's digital presence, and a marked increase in social media engagement. These results highlight the effectiveness of our strategies and our shared commitment to showcasing Mt. Shasta.

This proposal outlines a straightforward marketing strategy aimed at further increasing Mt. Shasta's profile, attracting more visitors, and driving economic growth while streamlining our strategy and keeping a tight budget. By continuing to use data-driven insights and innovative digital marketing techniques, especially with the advent of Ai, we can build on our past successes.

Thank you for considering this proposal. I look forward to continuing our partnership and helping Mt. Shasta thrive!

OVERVIEW
Mt. Shasta City Council Regular Meeting September 23, 2024 92 Our objective continues to be
to elevate brand awareness
and increase tourism to Mt.

Shasta and the surrounding
areas. We strive to provide
essential information to
travelers, ensuring their
experience is exceptionally
positive, which in turn
promotes repeat visits and
recommendations to their
friends and family.

Our strategy this year will
emphasize quality over
quantity. We plan to curate
engaging, high-quality content
that captures the essence of
Mt. Shasta, focusing on
creating meaningful
interactions rather than
increasing post volume. As
well as leveraging influencers
to reach new audience
member outside of the local
area.

Goals Strategy

GOALS & STRATEGY
Mt. Shasta City Council Regular Meeting September 23, 2024 93

CURRENT
15 Social Media Posts and 15 Stories Per Month
Seasonal Video Creation And Updates
Website Updates/Maintenance. E-commerce help.

Digital Ad Marketing Campaigns ($215/month)
YouTube Account Management
Customer Relationship Management
Quarterly Analytics Reporting On All Social Media
And Website Traffic
$3200/month

SCOPE OF
WORK
Mt. Shasta City Council Regular Meeting September 23, 2024 94

PROPOSED
6 High Quality Posts/Reels & 30 Stories per Month
One High Production Video per Year
Light Website Overhaul/Maintenance.

Digital Ad Marketing Campaigns ($1000/Month)
YouTube Account Management
Higher Customer Relationship Engagement
Quarterly Analytics Reporting on all Social Media and
Website Traffic
Heroes and Sidekicks Consulting ($400/Month for 3
months)

SCOPE OF
WORK: OPTION 1
$3600/month
Mt. Shasta City Council Regular Meeting September 23, 2024 95

PROPOSED
5 High Quality Posts/Reels & 30 Stories per Month
Light Website Overhaul/Maintenance.

Digital Ad Marketing Campaigns ($750/Month)
YouTube Account Management
Higher Customer Relationship Engagement
Quarterly Analytics Reporting on all Social Media and
Website Traffic
Heroes and Sidekicks Marketing Consulting
($400/Month for 3 months)

SCOPE OF
WORK: OPTION 2
Same - $3200/month
Mt. Shasta City Council Regular Meeting September 23, 2024 96 Armed with state-of-the-art cameras, drones, lights, and microphones, we capture the essence of Mt. Shasta and its community in unparalleled detail. Our high-end equipment allows us to deliver stunning visuals and crisp sound, showcasing local experts and businesses in a quality that truly does justice to their stories. Our professional qualifications are as follows. We leverage the latest in AI technology to keep our marketing strategies cutting-edge, ensuring that we stay current with the latest tech trends. This approach allows us to optimize content, analyze data, and enhance user interactions.

Professional Qualifications:

FAA Part 107 certified to fly drones for commercial purposes Extremely proficient in the full Adobe Creative Suite
In depth knowledge of META and it’s business systems
Proficient in Web Design and Search Engine Optimization Ai Business Integration Specialists

PROFESSIONALISM
Mt. Shasta City Council Regular Meeting September 23, 2024 97 Facebook Instagram

SOCIAL MEDIA ANALYTICS
Steady Follower Growth Since Our Inception in 2022
Mt. Shasta City Council Regular Meeting September 23, 2024 98 Visit Redding has a budget of $1,000,000 dollars
per year and has 21.9K Instagram followers
Discover Siskiyou or “See Siskiyou” has a budget 5
times our size and 15.5K Instagram followers.

FOR

COMPARISON
Mt. Shasta City Council Regular Meeting September 23, 2024 99 T.O.T. NUMBERS
Q1 - $473,888
Q2 - $255,228
Q3 - $216,327
Q4 -
Last Years Total: $1,224,000
For This Year:

Mt. Shasta City Council Regular Meeting September 23, 2024 100

THANK YOU

FOR YOUR CONSIDERATION
Contact Us:
530.925.2734
www.TheAscensionAesthetic.com
[email protected]
319 N. Mt. Shasta Blvd,
Mt. Shasta, CA 896067
Mt. Shasta City Council Regular Meeting September 23, 2024 101 CITY OF MT. SHASTA

STAFF REPORT
TO: City Council
FROM: Jeff Mitchem, Planning Director
DATE: September 23, 2024
SUBJECT: Municipal Code Amendment
Chapter 12.34 Encroachments onto City Property

DESCRIPTION
Direct Staff in preparation of an amendment to Mt Shasta Municipal Code Chapter 12.34 clarifying provisions related to sidewalk dining.

DISCUSSION
Consideration of the following amendment and provide additional direction as necessary.

Section 12.34.030 Administrative Permits. The following encroachment permits may be issued by the Director of Public Works, according to standards and procedures to be specified by him or her, and on such terms and conditions as he or she may deem appropriate for the protection of the public safety and convenience:
(J) Temporary encroachments requested by owners of food establishments for the placement of movable chairs and tables along establishment frontage only for sidewalk dining maintaining a minimum 4' clear path, subject to approval by the Director of Public Works.

Mt. Shasta City Council Regular Meeting September 23, 2024 102