“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizationsin the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute
2. Roll call
3. Report on Closed Session
4. Public Comment:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an agenda item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. If you have documents to present to members of Council, please provide a minimum of seven (7) copies to the Deputy City Clerk.
5. Council and Staff Comments
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
CITY COUNCIL BUSINESS
7. Consent Agenda - The City Manager recommends approval of the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: April 14, 2025 Regular Meeting
b. Approval of Disbursements: Accounts Payable 4/10/25; Total Gross Payroll and Taxes: For the Periods Ending 4/15/25 and 4/17/25
c. Monthly Investment Report
Mt. Shasta City Council Regular Meeting Agenda
Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd.
Monday, April 28, 5:30 p.m.
8. The Closing Out of Fund 75
Background: The Chief of Police and City Auditor would like to close the fund previously used for the K-9 program and transition to accounting for the program as part of the Police Department budget Report By: Malisa Dodd, Finance Director
Recommended Council Action: Approve the closeout of Fund 75
9. Resolution in Support of Seeking Grants for the Daylighting of Castle Creek Background: Passage of a resolution will strengthen grant applications Report By: Todd Juhasz, City Manager
Recommended Council Action: Adopt a resolution in support of Tom Hesseldenz seeking grant funding on behalf of the City for the daylighting of Castle Creek
10. Local Transportation Fund Claim
Background: In order to access its allocated Local Transportation Funds, the City must claim its apportionment
Report By: Malisa Dodd, Finance Director
Recommended Council Action: Adopt a resolution claiming the City’s apportionment of funds
11. Approval of Contract with WBC Campaigns for Ballot Measure Study Background: On March 10th, the City Council directed staff to publish an RFP seeking a consultant to research a possible sales tax ballot measure. Of the two firms that submitted proposals, WBC Campaigns produced the lower bid.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Approve a contract with WBC Campaigns in support of passing a tax measure
12. Approval of Contract with Shasta Services, Inc. DBA Timberworks for the Water Distribution System Improvements Project
Background: On April 17th, the City published an RFP for the Water Distribution System Improvements Project. The lowest bidder on the project was Shasta Services, Inc. DBA Timberworks.
Report By: Ken Kellogg, Public Works Director
Recommended Council Action: Approve a contract with Shasta Services, Inc. DBA Timberworks for the Water Distribution System Improvements Project
CITY COUNCIL/STAFF REPORTING PERIOD
13. Council Reports on Attendance at Appointed/Outside Meetings
14. Future Agenda Items (Appearing on the agenda within 60-90 days): None a. Master Fee Schedule Review
b. Parking Revenue Program
Future Agenda Items Over 90 Days: None
15. Adjourn
Availability of Public Records: All public records related to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at City Hall located at 305 North Mt. Shasta Blvd., Mt. Shasta, CA at the same time the public records are distributed or made available to the members of the legislative body. Agenda related writings or documents provided to a majority of the legislative body after distribution of the Agenda packet will be available for public review within a separate binder at City Hall at the same time as they are made available to the members of the legislative body.
The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services. In compliance with the Americans with Disabilities Act, persons requiring accommodations for a disability at a public meeting should notify the City Clerk or Deputy City Clerk at least 48 hours prior to the meeting at
(530) 926-7516 in order to allow the City sufficient time to make reasonable arrangements to accommodate participation in this meeting.
Contents
Consent Agenda………………………………………………………………………..5
Approval of Minutes: April 14, 2025 Regular Meeting…………………………………….5 Approval of Disbursements…………………………………………………………………8
Monthly Investment Report…………………………………………………………………16
The Closing Out of Fund 75……………………………………………………………24
Staff Report………………………………………………………………………………..24
Resolution in Support of Seeking Grants for the Daylighting of Castle Creek…………26 Staff Report………………………………………………………………………………..26
Resolution…………..………………………………………………..……………………….27
Local Transportation Fund Claim……………………………………………………….28 Staff Report………………………………………………………………………………….28
Resolution………………………………………………………………………………….30
Claim……………………………………………………………………………………….31
Approval of Contract with WBC Campaigns for Ballot Measure Study……………….33 Staff Report…………………………………………………………………………………33
Scope of Services…………………………………………………………………………….35
Approval of Contract with Shasta Services, Inc. DBA Timberworks …………………..38 Staff Report………………………………………………………………………………….38
Recommendation of Award……………………………………………………………………39
Bid Summary…………………………………………………………………………………40
Balance Sheet………………………………………………………………………………25
“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizationsin the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute: At the hour of 5:30p.m. Mayor John Redmond called the meeting to order and led the audience in the Pledge of Allegiance.
2. Roll Call: Councilmembers Present: Collings, Stackfleth, Glaubman, Redmond Councilmembers Absent: Clure
3. Report on Closed Session: Todd Juhasz, City Manager – Reports that the Council voted to settle out of court for the amount of $125,000 in the case of Estate of Darin Klep v. City of Mount Shasta
4. Public Comment: None
5. Council and Staff Comments:
Todd Juhasz, City Manager –
Provides updates on the Daylighting of Castle Creek, Safe Streets for All and Active Transportation grants, the Library Expansion Project, and the remediation and development of the old hospital site.
Robert Gibson, Chief of Police — Reports positive interactions with Downtown District business owners while distributing parking flyers
Malisa Dodd, Finance Director – Reports on collaborations with Waste Management Ken Kellogg, Public Works Director – Reports on grant application for electric vehicle chargers Corey Burns, Fire Chief – Provides update on 2024 Assistance to Firefighters Grant Councilmember Stackfleth – Asks clarifying questions about past grant application Todd Juhasz, City Manager – Clarifies application status Councilmember Glaubman – Reports on meeting regarding the plowing of Everitt Memorial Highway, notes upcoming meeting.
Mt. Shasta City Council Regular Meeting Minutes
Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd.
Monday, April 14, 5:30 p.m.
5 6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Todd Juhasz, City Manager – Reports on ongoing Committee projects
CITY COUNCIL BUSINESS
7. Consent Agenda - The City Manager recommends approval of the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: March 24, 2025 Regular City Council Meeting; March 28, 2025 Special Meeting
b. Approval of Disbursements: Accounts Payable 3/20/25 and 3/27/25; Total Gross Payroll and Taxes: For Periods Ending 3/17/25 and 3/30/25 c. Police Department Monthly Report March 2025
d. 4th of July Run Letter of Support
e. Approval of Memorandum of Understanding: Police Bargaining Unit f. Approval of Memorandum of Understanding: Fire Bargaining Unit g. Terms of Employment: Unrepresented Unit
Rachel Agron, Deputy City Clerk – Notes that payroll and taxes should be dated 4/3/25 Council Action:
Motion To Approve: Stackfleth
SECOND: Glaubman
AYES: Collings, Stackfleth, Glaubman, Redmond
NOES: None
ABSENT: Clure
ABSTAIN: None
8. Beautification Committee Presentation
Ken Kellogg, Public Works Director – Introduces Beautification Committee Members Brenna Montagne, Lorisa Saunders, Beautification Committee – Report on Beautification Committee activities and answer Council questions
Public Comment:
David Ream – Notes spelling error in report, comments on trash can replacement program Council Comment:
Councilmember Collings – Thanks Lorisa Saunders for her efforts 6 9. Rebudgeting of 2025/26 Fiscal Year
Malisa Dodd, Finance Director – Provides report on budget and answers Council questions Public Comment:
Johanna Altorfer – Urges Council to maintain the current devcom hours Heather McFall – Asks clarifying question
Council comment:
Collings – Emphasizes importance of balanced budget
Council discusses.
Glaubman – Requests projection of 12% spending cut
10. Land Survey of Washington Drive
Ken Kellogg, Public Works Director – Reports on Washington Drive rehabilitation project MOTION: Stackfleth moves to approve a contract with North State Land Surveying for $28,150 to create a record of survey for the Washington Drive right of way from Lincoln Street on the north to Old McCloud on the south
SECOND: Glaubman
AYES: Collings, Stackfleth, Glaubman, Redmond
NOES: None
ABSENT: Clure
ABSTAIN: None
CITY COUNCIL/STAFF REPORTING PERIOD
11. Council Reports on Attendance at Appointed/Outside Meetings:
None
12. Future Agenda Items (Appearing on the agenda within 60-90 days):
a. Master Fee Schedule review
b. Parking Revenue Program
c. Castle Street Grant Proposal
Future Agenda Items Over 90 Days: None
13. Adjourn There being no further business, the meeting was adjourned at 7:22pm Respectfully Submitted By: Rachel Agron, Deputy City Clerk 7 City Council Agenda Item #7b
Staff Report
Meeting Date: April 28, 2025
To: Mayor and City Council
From: Malisa Dodd, Finance Director
Subject: Approval of Warrants and Payroll
Recommendation:
Staff requests the Mayor and City Council Approve warrants paid including payroll benefits and withholding, and payroll distribution, in the amount of $689,153.27 Background & Summary:
Approval of Check Numbers 53615-53675 $ 506,159.75
Total Payroll Distribution (with special payroll 4/15/25) $ 105,900.94 Total EFTPS – CalPERS, Nationwide, child support $ 28,907.35 Total Payroll EFTPS Taxes $ 48,185.23
$ 689,153.27
Financial Impacts:
• Payroll expenses are at 82.36% of what was budgeted or approximately $190,547 overspent, with most of this being overtime of $157,000. This includes a one-time cash out of accrued compensatory time and banked holiday pay.
• General Fund expenses for IT and software services are significantly higher than budgeted; with the 24-25 budget of $170,365 and current expenditures at $255,560. Ongoing expenditures for Apex, Amazon Web Services, Adobe and others. • One-time expenses that have impacted the budgeted expenditures include: labor relations contract services, community supports, land acquisition, professional services for EIFD project, heavy equipment repairs.
Attachments:
1.) Check Registers – 4/10/2025
2.) ACH Payroll Distribution – 4/15/2025 and 4/17/2025
3.) EFTPS Reports – Payroll/CalPERS – 4/15/2025 and 4/17/2025 Regular
x Consent
Closed
Presentation
8 Accounts Payable
User:
Printed:
[email protected]
4/21/2025 10:31 AM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Check Amount
53615 300186 ALLSTAR FIRE EQUIPMENT INC 04/10/2025 106,942.85 53616 10229 AMAZON CAPITAL SERVICES 04/10/2025 1,293.45 53617 10338 APEX TECHNOLOGY MANAGEMENT 04/10/2025 9,083.85 53618 10404 AT&T 04/10/2025 556.05
53619 11146 BAXTER AUTO PARTS 04/10/2025 129.82
53620 11156 YOLANDE DIEDRE BELL 04/10/2025 320.80
53621 11252 BLUE STAR GAS 04/10/2025 975.83
53622 12152 CALIFORNIA BUILDING STANDARDS COMMISSION 04/10/2025 55.00 53623 300157 California Municipal Advisors, LLC 04/10/2025 1,500.00 53624 12213 CAL-ORE COMMUNICATIONS 04/10/2025 1,586.72
53625 12260 CASCADE FIRE EQUIPMENT 04/10/2025 38,893.50 53626 12280 CASCADE GLASS COMPANY 04/10/2025 441.10
53627 300155 TYLER CERVELLI 04/10/2025 600.00
53628 300156 DEVON COATES 04/10/2025 700.00
53629 12640 COLONIAL LIFE & ACCIDENT INSUR 04/10/2025 299.22 53630 12269 COMCAST BUSINESS 04/10/2025 415.75
53631 13180 DEPT OF CONSERVATION 04/10/2025 243.99
53632 13200 DEPT. OF TRANSPORTATION 04/10/2025 442.42
53633 13251 DEVELOPMENT COMPLIANCE SOLUTIONS 04/10/2025 6,605.00 53634 13198 DIVISION OF THE STATE ARCHITECT 04/10/2025 6.00 53635 14140 DON ERICKSON OIL INC 04/10/2025 523.23
53636 13224 DRY CREEK LANDFILL INC 04/10/2025 1,516.63
53637 16030 GANNETT CALIFORNIA LOCALIQ 04/10/2025 230.40 53638 34040 GOLD NUGGET PRINTING 04/10/2025 143.19
53639 16088 STEPHEN GOLDSBERRY 04/10/2025 200.00
53640 300132 Green DOT Transportation Solutions 04/10/2025 19,706.50 53641 17100 HEATON STEEL & SUPPLY 04/10/2025 173.70
53642 18037 INSTRUMENT TECHNOLOGY CORP 04/10/2025 6,138.70 53643 20004 MARC JONES 04/10/2025 63.44
53644 20003 JONES CARPET CLEANING & JANITORIAL LLC 04/10/2025 800.00 53645 22140 KENNY & NORINE 04/10/2025 2,695.44
53646 21091 LEXIPOL LLC 04/10/2025 605.00
53647 22071 MENDES SUPPLY COMPANY 04/10/2025 171.41
53648 22133 MEYERS POLICE K-9 TRAINING LLC 04/10/2025 800.00 53649 22116 BRIAN MONTAGNE 04/10/2025 166.23
53650 22200 MT. SHASTA CHAMBER OF COMMERCE04/10/2025 18,750.00 53651 22343 MT. SHASTA POINT S TIRE & AUTO 04/10/2025 88.00 53652 22300 MT. SHASTA RECREATION & PARKS 04/10/2025 600.00 53653 28120 NAPA AUTO PARTS 04/10/2025 813.39
53654 23023 NATIVE GROUNDS NURSERY AND LANDSCAPE INC 04/10/2025 2,589.24 53655 24033 OREILLY AUTOMOTIVE INC 04/10/2025 8.59
53656 11140 PACE ANALYTICAL SERVICES LLC 04/10/2025 884.15 53657 25020 PACE ENGINEERING INC 04/10/2025 6,580.00
53658 25080 PACIFIC POWER & LIGHT 04/10/2025 2,992.86
53659 25198 CHARLES W PILLON 04/10/2025 700.00
53660 25160 POSTMASTER 04/10/2025 2,850.00
53661 27000 RAMSHAW'S ACE HARDWARE INC 04/10/2025 85.89 AP Checks by Date - Summary by Check Number (4/21/2025 10:31 AM) Page 1 9 Check No Vendor No Vendor Name Check Date Check Amount 53662 28000 S.C.O.R.E. 04/10/2025 93,623.76
53663 28466 SISKIYOU COUNTY TOURISM IMPROVEMENT DISTRICT 04/10/2025 26,475.10 53664 28272 JOHNSON SIVONGSA 04/10/2025 151.59
53665 32060 SOLANOS INC 04/10/2025 1,258.70
53666 28640 SOUSA READY MIX LLC 04/10/2025 144.80
53667 28815 STERLING HEALTH ADMINISTRATION 04/10/2025 400.00 53668 300154 The Ascension Aesthetic 04/10/2025 9,600.00 53669 30069 US BANK CORPORATE PAYMENT SYS 04/10/2025 10,644.89 53670 28857 USA WASTE OF CALIFORNIA INC 04/10/2025 106,835.32 53671 31023 VALLEY PACIFIC PETROLEUM 04/10/2025 8,300.04 53672 31050 VERIZON CONNECT FLEET USA LLC 04/10/2025 199.45 53673 31031 VESTIS 04/10/2025 537.86
53674 31040 VWR SCIENTIFIC 04/10/2025 345.90
53675 34055 YREKA TRANSFER, LLC 04/10/2025 5,675.00
Report Total (61 checks): 506,159.75
AP Checks by Date - Summary by Check Number (4/21/2025 10:31 AM) Page 2 10 From: Tri Counties Bank
To: Malisa Dodd
Subject: Tri Counties Bank - ACH Payment Status Change Notification Date: Tuesday, April 15, 2025 3:06:01 PM
ACH Notification
Report Date/Time 04/15/25 15:05:20 PDT
This transaction has been successfully completed.
Transaction Number: ACH-01612700
ACH Company: City Mt Shasta
Company Entry Description: PAYROLL
Payment Date: 04/16/2025
Total Credits: $14,335.23 (8)
Total Debits: $0.00 (0)
Status: Completed
11 From: Tri Counties Bank
To: Malisa Dodd
Subject: Tri Counties Bank - ACH Payment Status Change Notification Date: Wednesday, April 16, 2025 3:05:45 PM
ACH Notification
Report Date/Time 04/16/25 15:05:18 PDT
This transaction has been successfully completed.
Transaction Number: ACH-01614023
ACH Company: City Mt Shasta
Company Entry Description: PAYROLL
Payment Date: 04/17/2025
Total Credits: $91,565.71 (48)
Total Debits: $0.00 (0)
Status: Completed
12 User:
Printed: 04/17/2025 - 10:53AM
[email protected]
Computer Check Proof List by Vendor
Accounts Payable
Batch: 00003.04.2025 - Holiday & Comp Cashout
Invoice No Description Amount Pmt Date Acct Number Reference Vendor: 300177 EDD ACH Check Sequence: 1 ACH Enabled: True PR Batch 00002.04.2025 State Income Tax 1,113.81 04/15/2025 10-000-2130 PR Batch 00002.04.2025 State Income Tax PR Batch 00002.04.2025 State Disability Insurance 268.97 04/15/2025 10-000-2140 PR Batch 00002.04.2025 State Disability Insurance Check Total: 1,382.78
Vendor: 300158 IRS Check Sequence: 2 ACH Enabled: True
PR Batch 00002.04.2025 Medicare Employee Portion 325.00 04/15/2025 10-000-2110 PR Batch 00002.04.2025 Medicare Employee Portion PR Batch 00002.04.2025 Medicare Employer Portion 325.00 04/15/2025 10-000-2110 PR Batch 00002.04.2025 Medicare Employer Portion PR Batch 00002.04.2025 FICA Employee Portion 1,389.68 04/15/2025 10-000-2110 PR Batch 00002.04.2025 FICA Employee Portion PR Batch 00002.04.2025 FICA Employer Portion 1,389.68 04/15/2025 10-000-2110 PR Batch 00002.04.2025 FICA Employer Portion PR Batch 00002.04.2025 Federal Income Tax 2,916.94 04/15/2025 10-000-2120 PR Batch 00002.04.2025 Federal Income Tax Check Total: 6,346.30
Total for Check Run:
Total of Number of Checks:
7,729.08
2 AP-Computer Check Proof List by Vendor (04/17/2025 - 10:53 AM) Page 1 13 User:
Printed: 04/17/2025 - 11:08AM
[email protected]
Computer Check Proof List by Vendor
Accounts Payable
Batch: 00004.04.2025 - 03/31/25 - 04/13/25 Payroll
Invoice No Description Amount Pmt Date Acct Number Reference Vendor: 300160 CalPERS Check Sequence: 1 ACH Enabled: True PR Batch 00003.04.2025 PERS Fire Classic 280.56 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Fire Classic PR Batch 00003.04.2025 PERS FIre PEPRA 1,588.15 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS FIre PEPRA PR Batch 00003.04.2025 PERS Miscellaneous PEPRA 5,111.61 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Miscellaneous PEPRA PR Batch 00003.04.2025 PERS Police PEPRA 2,694.69 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Police PEPRA PR Batch 00003.04.2025 PERS Miscellaneous Classic 1,151.91 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Miscellaneous Classic PR Batch 00003.04.2025 PERS Police Classic 1,631.95 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Police Classic PR Batch 00003.04.2025 PERS Miscellaneous Classic 665.81 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Miscellaneous Classic PR Batch 00003.04.2025 PERS Fire PEPRA 1,589.32 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Fire PEPRA PR Batch 00003.04.2025 Deferred Comp PERS 1,275.00 04/16/2025 10-000-2155 PR Batch 00003.04.2025 Deferred Comp PERS PR Batch 00003.04.2025 PERS Police PEPRA 2,696.64 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Police PEPRA PR Batch 00003.04.2025 PERS Fire Classic 638.53 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Fire Classic PR Batch 00003.04.2025 PERS Miscellaneous PEPRA 5,190.79 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Miscellaneous PEPRA PR Batch 00003.04.2025 PERS Police Classic 720.38 04/16/2025 10-000-2150 PR Batch 00003.04.2025 PERS Police Classic Check Total: 25,235.34
Vendor: 300177 EDD ACH Check Sequence: 2 ACH Enabled: True PR Batch 00003.04.2025 State Income Tax 4,911.54 04/16/2025 10-000-2130 PR Batch 00003.04.2025 State Income Tax PR Batch 00003.04.2025 State Disability Insurance 1,516.83 04/16/2025 10-000-2140 PR Batch 00003.04.2025 State Disability Insurance Check Total: 6,428.37
Vendor: 300159 Expertpay Check Sequence: 3 ACH Enabled: True PR Batch 00003.04.2025 Garnishment 1,137.01 04/16/2025 10-000-2184 PR Batch 00003.04.2025 Garnishment Check Total: 1,137.01
Vendor: 300158 IRS Check Sequence: 4 ACH Enabled: True
AP-Computer Check Proof List by Vendor (04/17/2025 - 11:08 AM) Page 1 14 Invoice No Description Amount Pmt Date Acct Number Reference PR Batch 00003.04.2025 Federal Income Tax 13,052.18 04/16/2025 10-000-2120 PR Batch 00003.04.2025 Federal Income Tax PR Batch 00003.04.2025 Medicare Employee Portion 1,987.87 04/16/2025 10-000-2110 PR Batch 00003.04.2025 Medicare Employee Portion PR Batch 00003.04.2025 FICA Employee Portion 8,499.93 04/16/2025 10-000-2110 PR Batch 00003.04.2025 FICA Employee Portion PR Batch 00003.04.2025 FICA Employer Portion 8,499.93 04/16/2025 10-000-2110 PR Batch 00003.04.2025 FICA Employer Portion PR Batch 00003.04.2025 Medicare Employer Portion 1,987.87 04/16/2025 10-000-2110 PR Batch 00003.04.2025 Medicare Employer Portion Check Total: 34,027.78
Vendor: 300161 Nationwide Check Sequence: 5 ACH Enabled: True PR Batch 00003.04.2025 Deferred Comp Nationwide 2,535.00 04/16/2025 10-000-2155 PR Batch 00003.04.2025 Deferred Comp Nationwide Check Total: 2,535.00
Total for Check Run:
Total of Number of Checks:
69,363.50
5 AP-Computer Check Proof List by Vendor (04/17/2025 - 11:08 AM) Page 2 15 City Council Agenda Item # 7c
Staff Report
Meeting Date: April 28, 2025
To: Mayor and City Council
From: Malisa Dodd, Director of Finance
Subject: Revenue Status Update, Monthly Investment and Financial Report for the Period Ending March 31, 2025
Recommendation:
Staff respectfully requests the City Council review the provided information regarding the City’s revenue and investments.
Background & Summary:
Sales Tax Revenue:
The City has received $970,642 through February 28, 2025 in sales tax for fiscal year 24-25. The budgeted amount for fiscal year 24-25 is $1,760,000 with 55.15% collected, while 66.67% of the way through the year.
Current Year 24-25 Sales Tax Information
Budget Projection Jul-Feb Expected Jul-Feb Received 24-25 Deficit $1,760,000 $1,173,333 $970,642 ($202,691)
Prior Year 23-24 Sales Tax Information
YTD Received Jul-Feb Received CY vs PY difference % difference $1,631,309 $1,106,138 ($135,502) 12.25
Transient Occupancy Tax:
The City has received $980,607 through March 31, 2025 in TOT for fiscal year 24-25. The budgeted amount for fiscal year 24-25 is $1,468,000. The actual amount received is about $226,681 over prior year up about 23%. I would like to propose that TOT begin to be collected monthly starting in fiscal year 25-26 in order to have more timely information.
Current Year 24-25 Transient Occupancy Tax Information
Budget Projection Jul-To date as of 4/21/2025 Received
$1,468,000 $980,607
Prior Year 23-24 Transient Occupancy Tax Information
YTD Received Jul-Mar Received CY vs PY difference
$1,290,177 $753,926 $226,681
Regular
X Consent
Closed
Presentation
16 2
Property Tax and Vehicle License Fees:
Current Year 24-25 Property Tax Information
Budget Projection Jul-Apr Expected Jul-Apr Received 24-25 Excess Property Tax $709,000 $657,000 $736,868 $27,868
License Fees $405,000 $202,500 $208,988 $6,488
Prior Year 23-24 Property Tax Information
YTD Received Jul-Apr Received CY vs PY difference % difference Property Tax $748,914 $696,958 $39,910 5.7%
License Fees $399,043 $199,522 $9,466 4.5%
As of March 31, 2025, the combined funds the City of Mt. Shasta had invested in the Local Agency Investment Fund (L.A.I.F.) totaled $265,920.56. The March 2025 LAIF statement is attached, along with the performance data as of April 16, 2025. Most surplus funds over which the City has control are currently invested in Concourse with a balance of $1,122,324.50. The balance of the City’s cash funds are held in the pooled accounts with Tri Counties Bank with a balance as of $6,476,253.79.
Current investment rates are:
L.A.I.F. March 31, 2025 4.313%
Treasury Note – 3 month February 28, 2025 4.30%
Treasury Note – 2 Yr. February 28, 2025 3.99%
Treasury Note – 5 Yr. February 28, 2025 4.02%
Treasury Note – 10 Yr. February 28, 2025 4.21%
Treasury Note – 30 Yr. February 28, 2025 4.49%
Bloomberg as reported by Chandler Asset Management
The LAIF average decreased slightly from last month, most notes had a small decrease. We continue to anticipate the LAIF rate staying just above 4%. The LAIF rate remains the best available rate that meets the City’s requirement for liquidity and safety.
Financial Impact:
The investments are in compliance with the City’s investment policy and provide for meeting the City’s cash flow needs for the next month and 6-month periods. 17 3
Attachments:
• LAIF Monthly Statement
• LAIF Performance Report
• LAIF Monthly Balances
• Chandler Asset Management
18 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
April 21, 2025
LAIF Home
PMIA Average Monthly
Yields
CITY OF MT SHASTA
DIRECTOR OF FINANCE
305 NORTH MT SHASTA BLVD
MT SHASTA, CA 96067
Account Number: 98-47-572
March 2025 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 265,920.56
Total Withdrawal: 0.00 Ending Balance: 265,920.56
19 March 4.313
February 4.333
January 4.366
December 4.434
November 4.477
October 4.518
PMIA Average Life(1): 244
LAIF Fair Value Factor(1): 1.000849191
PMIA Daily(1): 4.30
PMIA Quarter to Date(1): 4.34
LAIF Apportionment Rate(2): 4.48
LAIF Earnings Ratio(2): 0.00012266258268207
LAIF Administrative Cost(1)*: TBD
Treasuries
52.98%
Agencies
26.95%
Certificates of
Deposit/Bank Notes
9.25%
Time
Deposits
3.31%
Commercial
Paper
6.76%
Corporate
Bonds
0.60%
Loans
0.15%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.
Source:
(1) State of California, Office of the Treasurer
(2) State of California, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 04/16/25
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 3/31/25
Chart does not include $1,138,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
3/31/25
$156.8 billion
20 Carrying Cost Plus
Description Accrued Interest Purch. Amortized Cost Fair Value Accrued Interest United States Treasury:
Bills $ 40,147,336,135.36 $ 40,475,086,722.20 $ 40,480,617,490.00 NA Notes $ 42,918,275,329.21 $ 42,905,793,758.30 $ 43,039,332,894.00 $ 377,246,656.00 Federal Agency:
SBA $ 209,725,735.24 $ 209,725,735.24 $ 213,398,560.71 $ 840,069.51 MBS-REMICs $ 1,137,937.87 $ 1,137,937.87 $ 1,127,788.60 $ 4,964.16 Debentures $ 6,726,125,283.48 $ 6,726,125,283.48 $ 6,723,244,200.00 $ 51,486,574.00 Debentures FR $ - $ - $ - $ -
Debentures CL $ 2,750,000,000.00 $ 2,750,000,000.00 $ 2,758,623,500.00 $ 30,063,449.00 Discount Notes $ 29,244,125,236.00 $ 29,523,194,138.66 $ 29,512,185,000.00 NA Supranational Debentures $ 3,336,408,572.81 $ 3,335,613,056.14 $ 3,334,716,800.00 $ 19,165,126.50 Supranational Debentures FR $ - $ - $ - $ -
CDs and YCDs FR $ - $ - $ - $ -
Bank Notes $ - $ - $ -
CDs and YCDs $ 14,500,000,000.00 $ 14,500,000,000.00 $ 14,500,669,836.83 $ 173,222,847.19 Commercial Paper $ 10,600,784,777.74 $ 10,703,897,041.65 $ 10,704,693,041.66 NA Corporate:
Bonds FR $ - $ - $ - $ -
Bonds $ 940,730,522.83 $ 940,109,761.72 $ 935,812,095.00 $ 7,807,479.16 Repurchase Agreements $ - $ - $ - $ -
Reverse Repurchase $ - $ - $ - $ -
Time Deposits $ 5,184,500,000.00 $ 5,184,500,000.00 $ 5,184,500,000.00 NA PMIA & GF Loans $ 233,331,000.00 $ 233,331,000.00 $ 233,331,000.00 NA TOTAL $ 156,792,480,530.54 $ 157,488,514,435.26 $ 157,622,252,206.80 $ 659,837,165.52 Fair Value Including Accrued Interest $ 158,282,089,372.32 Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost).
The value of each participating dollar equals the fair value divided by the amortized cost (1.000849191) As an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $20,016,983.81 or $20,000,000.00 x1.000849191 State of California
Pooled Money Investment Account
Market Valuation
3/31/2025
21 $CHG %CHG
DAX
FTSE (UK)
Nikkei
S&P 500
NASDAQ
Hang Seng
DOW JONES
World Stock Market Indices
After a hotter than anticipated January CPI print, recent data has again pointed to inflation slowing. However, uncertainty remains as to what extent tariffs will result in more inflation. Job creation improved marginally in February, yet the underemployment rate also notably increased, which together may reflect a bias toward part-time job creation. The Federal Reserve appears poised to leave monetary policy unchanged in the near-term pending clarity on fiscal policy. As such, the Chandler team expects gradual normalization of monetary policy and a steepening yield curve through the remaining year.
After leaving the Fed Funds Rate unchanged at 4.25-4.50% at the January meeting, the Federal Open Market Committee (FOMC) did not have a scheduled meeting in February. Fed policy makers now find themselves in a precarious position as the polarizing initiatives the Trump administration posits continue to garner uncertainly and renewed fears of inflation. According to Chair Powell, the Fed is “well positioned to wait for greater clarity,” and likely to leave the Fed Funds Rate unchanged at the upcoming March FOMC meeting. The market implied probability for a March rate cut is at 0.8%. As the effects of trade and fiscal policy become more clear, our view at Chandler is for monetary policy easing to continue at a slower cadence through 2025.
US Treasury yields declined, and the curve flattened in February. The 2-year Treasury yield declined 21 basis points to 3.99%, the 5-year Treasury fell 31 basis points to 4.02%, and the 10-year Treasury yield dropped 33 basis points to 4.21%.
The spread between the 2-year and 10-year Treasury yield points on the curve narrowed to +22 basis points at February month-end versus +34 basis points at January month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was -37 basis points. The spread between the 3-month and 10- year Treasury yield points on the curve was -9 basis points in February, versus +25 basis points in January.
Escalating concern over trade policy uncertainty, and recent economic data signaling potential slowing of the economy led investors to seek the safety of US Treasuries in February. Treasury yields finished the month lower with longer dated maturities declining more than shorter-dated maturities flattening the yield curve.
February also marked the first time the 2-year yield fell below 4% since October 2024, reaching 3.99%.
Market Summary
BOND MARKET REVIEW
A M o n t h l y R e v i e w o f F i x e d I n c o m e M a r k e t s March 2025
(Japan)
(Germany)
(Hong Kong)
TREASURY YIELDS Trend 2/28/25 1/31/25 Change
Chandler Asset Management | 800.317.4747 | chandlerasset.com | Page 1 5,954.50
8,809.74
18,847.28
43,840.91
22,551.43
22,941.32
(86.03)
135.78
2,716.21
(780.16)
819.38
(703.75)
data as of 2/28/2025
(1.42%)
1.57%
3.77%
Source: Bloomberg. Please see
descriptions of indices on Page 2.
(1.58%)
(3.97%)
13.4%
3-Month
2-Year
3-Year
5-Year
7-Year
10-Year
30-Year
4.30 3.99
3.97 4.02
4.12 4.21
4.49 -0.01
-0.21
-0.27
-0.31
-0.33
-0.33
-1.30
Source: Bloomberg
Market Data
Toll Free: 800.317.4747
[email protected]
chandlerasset.com
Source: Bloomberg
(▲/▼)
▼
TREASURY YIELDS LOWER ACROSS THE CURVE IN FEBRUARY
37,155.50 (2,416.99) (6.11%)
4.29 4.20
4.24 4.33
4.44 4.54
4.79 ▼
▼
▼
▼
▼
▼
(1/31/2025)
22 Economic Roundup
Retail Sales
Labor Market
Housing Starts
Consumer Prices
Crude oil prices decreased in February
Credit spreads were relatively unchanged in February
ECONOMIC INDICATOR
Trade Balance
Gross Domestic Product
Unemployment Rate
Prime Rate
Refinitiv/CoreCommodity CRB Index
Oil (West Texas Int.)
Consumer Price Index (y/o/y)
Producer Price Index (y/o/y)
Euro/Dollar
CREDIT SPREADS
3-month top rated commercial paper
2-year A corporate note
5-year A corporate note
5-year Agency note
Spread to Treasuries One Month Ago
(%) 4.31
0.28 0.52
0.04 Change
0.02 0.08
0.07 (0.01)
Chandler Asset Management | 800.317.4747 | chandlerasset.com | Page 2 Housing starts declined 9.8% to 1.4 million units in January. Total starts are down 0.7% compared to January 2024. Single family home starts slowed to 993,000 units and multi-family starts slowed to 355,000 units. The Freddie Mac 30-year fixed rate mortgage averaged approximately 6.8% in February. According to the Case-Shiller 20-City Home Price Index, housing prices rose 4.5% year-over-year in December versus 4.4% year-over-year in November. With more inventory entering the market the trend is gradually improving; however higher mortgage rates continue to impact affordability.
The U.S. economy added 151,000 jobs in February, below consensus expectations, and the last two months were revised down by 2,000. Gains were led by education and health services, transportation, and financial activities, with cutbacks in federal jobs and consumer-oriented fields such as leisure and hospitality and retail. The three-month moving average and six-month moving average payrolls totaled 200,000 and 191,000 respectively. The unemployment rate rose to 4.1% in February, and the labor participation rate edged down to 62.4%, remaining below the pre-pandemic level of 63.3%. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part time for economic reasons soared to
8.0% in February from 7.5% last month to its highest level since 2021. Average hourly earnings ticked up to an increase of 4.0% year-over-year in February.
The Retail Sales report for February rose 0.2% month-over-month, which followed the prior decline of -1.2% in January. Online sales increased 2.4% month-over-month, which was enough to counter the drop in gas station and restaurant sales and keep the change from January in positive territory. On a year-over-year basis, retail sales were up 3.1%. The Retail Sales Control Group, which strips out food services, auto dealers, building material retailers, and gas stations surprised to the upside rising
1.0% versus the consensus estimate of 0.4% month-over-month. The control group data feeds directly into the calculation for the PCE inflation measure.
Inflation pressures eased in February as consumer prices rose 0.2% from the prior month, with core CPI — which excludes food and energy — matching that pace. Notably, shelter costs continued to moderate, offering signs of relief in a persistently sticky category. At the wholesale level, the Producer Prices Index (PPI) Final Demand Index was unchanged month-over-month, while Core PPI declined -0.1%. Both measures feed into the Fed’s preferred inflation gauge, the PCE Core Deflator index, which is expected to show a 0.3% gain for February, keeping annualized inflation between 2.5% and 3%. While still above the Fed's 2% target, policymakers may be inclined to ease rates if labor market conditions weaken.
BOND MARKET REVIEW
World Stock Market Index Descriptions
S&P 500–The S&P 500 is a market value-weighted index of 500 large-capitalization stocks. The 500 companies included in the index capture approximately 80% of available US market capitalization.
NASDAQ–The NASDAQ Composite Index is the market capitalization-weighted index of over 3.300 common stocks listed on the NASDAQ stock exchange. Dow Jones–The Dow Jones Industrial Average is an index that tracks 30 large, publicly-owned companies trading on the New York Stock Exchange and the NASDAQ. The Financial Times Stock Exchange Group (FTSE)–The FTSE is a share index of the 100 companies listed on the London Stock Exchange with the highest market capitalization. DAX–The Deutscher Aktienindex (DAX) is a blue chip stock market index consisting of the 30 major German companies trading on the Frankfurt Stock Exchange. Hang Seng–The Hang Seng Index is a freefloat-adjusted market-capitalization- weighted stock market index in Hong Kong.
It is used to record and monitor daily changes of the largest companies of the Hong Kong stock market and is the main indicator of overall market performance in Hong Kong. Nikkei–Japan's Nikkei 225 Stock Average is a price-weighted index composed of Japan's top 225 blue-chip companies traded on the Tokyo Stock Exchange. © 2025 Chandler Asset Management, Inc. An Independent Registered Investment Adviser. Data source: Bloomberg, Federal Reserve, and the US Department of Labor. This report is provided for informational purposes only and should not be construed as specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as an indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation, or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment. Fixed income investments are subject to interest rate, credit, and market risk. Interest rate risk: The value of fixed income investments will decline as interest rates rise.
Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low-rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk.
Market risk: the bond market, in general, could decline due to economic conditions, especially during periods of rising interest rates. The S&P Corelogic Case-Shiller home price index tracks monthly changes in the value of residential real estate in 20 metropolitan regions across the nation.
Source: Bloomberg
Source: Bloomberg
Data as of 2/28/2025
Since 1988, Chandler
Asset Management
has specialized in
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solutions to risk-averse
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Current Release
(66.86) $B JAN. 31
3.20% DEC. 31
3.90% FEB. 29
8.50% FEB. 29
275.08 FEB. 29
$78.26 FEB. 29
3.20% FEB. 29
1.00% FEB. 29
1.08 FEB. 29
Prior Release
(131.38) $B JAN. 31
2.30% DEC. 31
4.10% FEB. 28
7.50% FEB. 28
301.83 FEB. 28
$69.76 FEB. 28
2.80% FEB. 28
2.10% FEB. 28
1.04 FEB. 28
One Year Ago
(%) 4.33
0.36 0.59
0.03 (98.06) $B DEC. 31
2.30% DEC. 31
4.00% JAN. 31
7.50% JAN. 31
304.95 JAN. 31
$72.53 JAN. 31
3.00% JAN. 31
2.90% JAN. 31
1.04 JAN. 31
23 CITY COUNCIL AGENDA ITEM #8
MEETING DATE: April 28, 2025
TO: Mayor and City Council
FROM: Malisa Dodd, Finance Director
SUBJECT: Closeout of Fund 75 – Community Safety
Enhancement Fund
RECOMMENDATION:
Staff respectfully requests the City Council approve close out of Fund 75 – Community Safety Enhancement Fund given its current status of negative cash on hand.
BACKGROUND & SUMMARY:
Fund 75 – Community Safety Enhancement Fund has traditionally been used to support the K-9 program in the police department. Annual funding from the K-9 Association along with COPS funds were deposited to offset expenses incurred for K-9 Training, food and supplies, vehicle purchases and upgrades. In FY 23-24 a Due to Other Funds entry was made along with the continued negative cash on hand. After discussion with the Chief of Police Robert Gibson and the City Auditor, we would like to close this fund by using COPS funds to cover the balances and start with a fresh accounting of the K-9 program as part of the Police Department budget.
Going forward at the end of each year a reconciliation of K-9 expenses will be reviewed with the Chief and COPS funds transferred to cover whatever portion of the program was not covered by donations.
ATTACHMENTS:
Fund 75 – Community Safety Enhancement - Balance Sheet
X Regular Session
Special Session
Emergency
Session
Closed Session
24 General Ledger
Balance Sheet
Printed:
User: [email protected]
04/21/2025 - 12:57PM
Fund:
Period:
Fiscal Year:
75 13
2025
Fund
Amount
ALFRE
Account Type
75 - Community Safety Enhancement
Assets
Cash and Investments current
75-000-1010 - Cash in Bank (14,441.07)
Total Cash and Investments current: (14,441.07)
Accounts Receivables
75-000-1200 - Accounts Receivable 0.00
Total Accounts Receivables: 0.00
Due From Accounts
75-000-2500 - Due To Other Funds (26,287.67)
Total Due From Accounts: (26,287.67)
Total Assets: (40,728.74)
Liabilities
Accounts Payable
75-000-2010 - Accounts Payable 0.00
Total Accounts Payable: 0.00
Total Liabilities: 0.00
Fund Balance
Fund Balance/Net Position
75-000-3900 - Fund Balance (27,302.51)
75-000-3950 - Prior Period Adjustments 0.00
Total Fund Balance/Net Position: (27,302.51)
Retained Earnings
75-000-3980 - Change In Fund Balance 0.00
Total Retained Earnings: 0.00
Total Fund Balance:
Total Liabilities and Fund Balance:
(27,302.51)
(27,302.51)
Total Retained Earnings:
Total Fund Balance and Retained Earnings:
Total Liabilities, Fund Balance, and Retained Earnings:
(40,728.74)
(13,426.23)
(40,728.74)
Totals for Fund 75 - Community Safety Enhancement: 0.00 GL - Balance Sheet (4/21/2025 - 12:57 PM) Page 1
25 Agenda Item #9
Staff Report
Meeting Date: April 28th, 2025
To: City Council
From: City Manager
Subject: Approve a Resolution in Support of Seeking Grant Funding to Daylight Castle Creek
Recommended Action: Approve a resolution in support of the City and Tom Hesseldenz seeking grant funding in support of the daylighting of Castle Creek.
Summary:
On April 7th, the Castle Creek Daylighting and One-Ways Ad Hoc met to review drawings and cost estimates that Tom Hesseldenz had prepared for the daylighting of Castle Creek. He also had completed some research to identify eligible grant sources that may be able to fund the improvements. The agreed upon approach was to seek funding to complete CEQA on the entire six block span of the project to ensure that we aren’t ‘piecemealing’ environmental review and then construction funding for the section on Castle between the railroad tracks and just past Chestnut Street. Staff is seeking passage of a resolution in order to strengthen our grant applications.
X Regular
Consent
Closed
Presentation
26 RESOLUTION CCR-25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MT. SHASTA IN
SUPPORT OF SEEKING GRANT FUNDS IN SUPPORT OF DAYLIGHTING
CASTLE CREEK
WHEREAS, the City of Mt Shasta is interested in furthering economic development within the Downtown Business District; and
WHEREAS, the City of Mt. Shasta City Council is interested in economic development strategies that include creating urban design and attractions that attract visitors and residents to the Downtown Business District; and
WHEREAS, the City Council finds that daylighting Castle Creek is one of the ways to attract visitors and residents; and
WHEREAS, the City Council directed staff to hire Tom Hesseldenz, RLA to produce designs of a daylit Castle Creek; and
WHEREAS, those designs are complete, cost estimates have been produced, and grant sources have been identified;
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby resolves that Tom Hesseldenz and staff should commence grant writing in an attempt to perform CEQA and construct the features required to support the daylighting of Castle Creek.
PASSED, APPROVED, AND ADOPTED this 28th day of April, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: April 28, 2025
ATTEST: CITY OF MOUNT SHASTA:
____________________________________ _____________________________________ Rachel Agron, Deputy City Clerk Todd Juhasz, City Manager FORM APPROVED:
____________________________________
John Sullivan Kenny, City Attorney
27 CITY COUNCIL AGENDA ITEM #10
MEETING DATE: April 28, 2025
TO: Mayor and City Council
FROM: Malisa Dodd, Finance Director
SUBJECT: Local Transportation Funds
RECOMMENDATION:
We respectfully request council adopt the proposed resolution CCR-25-XX, A Resolution of the City Council of the City of Mt. Shasta Claiming the City’s Apportionment of Local Transportation Funds in the amount of $139,825 of which $43,819.00 is Claimed for Streets and Road Purposes and the Balance to Be Used for Unmet Public Transit Needs, and Authorizing the Mayor to Execute the Claim.
BACKGROUND:
Every year the State of California makes available to local jurisdictions a portion of the revenues collected from gasoline and other transportation taxes, pursuant to Section 99260 and 99400 of the Public Utilities Code. The Local Transportation Commission (LTC) is the administrator of these funds for each County. The distribution of funds available each year is primarily based on population estimates compiled by the State Department of Finance.
The first call of these funds is for unmet public transportation needs as determined by the Local Transportation Commission. The LTC periodically hold public hearings at various locations in the County to determine those needs. The cities and other local jurisdictions are then allowed to claim their respective shares of the remaining balances for street and road purposes. The estimated amount of allocation for 2025-2026 is estimated to be $43,81.00. The LTC has determined that $96,006.00 is needed for unmet public transit needs that are reasonable to meet the STAGE operating budget for the year.
Over the years, the City has reserved these Local Transportation Funds for the purpose of major reconstruction projects, so these funds do not necessarily affect day-to-day operations but will affect long range infrastructure needs of the City.
X Regular Session
Special Session
Emergency
Session
Closed Session
28 ATTACHMENTS:
Proposed Resolution with Claim
29 RESOLUTION CCR-25-XX
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
CLAIMING THE CITY’S APPORTIONMENT
OF LOCAL TRANSPORTATION FUNDS
IN THE AMOUNT OF $139,825.00 OF WHICH
$ 43,819.00 IS CLAIMED FOR STREETS AND ROADS PURPOSES
AND THE BALANCE OF $96,006.00 IS TO BE USED
FOR UNMET PUBLIC TRANSIT NEEDS
AND AUTHORIZING THE MAYOR TO EXECUTE THE CLAIM
WHEREAS, the State Transportation Development Act makes Local Transportation Funds available to Cities and Counties; and
WHEREAS, these funds may be claimed for streets and roads purposes, but only after public transit needs have been met; and
WHEREAS, Siskiyou County has determined the public transit needs will require $96,006 of the City’s apportionment for the fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mt. Shasta that a claim in the amount of one-hundred thirty-nine thousand eight hundred twenty-five dollars and zero cents ($139,825.00), of which $96,006.00 shall be used for public transit and $43,819.00 shall be used for streets and road purposes, is made against the Local Transportation Fund for Siskiyou County for fiscal year 2025-2026.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the attached claim on behalf of the City.
*****************
The foregoing resolution was passed and adopted this 28th day of April 2025 by the City Council of the City of Mt. Shasta by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: April 28, 2025
CITY OF MT. SHASTA
_____________________________
ATTEST: John Redmond, Mayor
_____________________________
Rachel Agron, Deputy City Clerk
30 Siskiyou County Local Transportation Commission
Local Transportation Fund Transportation Claim
To:
From:
A. Funding Available (Not Claimed)
1. Funds from prior years
2. Current Estimated Allocations
B. Total Amount Claimed
1. By Funding Source
c. Total Claimed
2. By Purpose
(Chapter 4, Part 11, Division 10 of P.U.C.)
2025/2026 139,825.00 $
Fiscal Year 2025/2026
Siskiyou County Local Transportation Commission
City of Mount Shasta
(Claimant)
This applicant, qualified pursuant to section 99203 of the Public Utilities Code, hereby requests, in accordance with the applicable rules and regulations of the Transportation Development Act as enacted and amended by statute to January 1, 2011, that its claim be approved in the amount of:
$ 139,825.00
a. Estimated funds with County Auditor 7/1/2025 $ -
$ 139,825.00
a. Estimated funds with County Auditor $ -
b. Current Estimated Allocations 2025/2026 139,825.00 $ $ 139,825.00
a. Public Transit [Art 4, Sec 99260 (a)] $ 96,006.00
b. Streets/Roads [Art 8, Sec 99400 (a)] $ 43,819.00
c. Other $ -
d. Total Claimed $ 139,825.00
1 of 2
31 Siskiyou County Local Transportation Commission
Local Transportation Fund Transportation Claim
By:
Date:
By:
Date:
Approved:
City of Mt Shasta
Mayor
Siskiyou County Local Transportation Commission
Transportation Commission Executive Director
The claimant herewith recognizes that any allocations for streets and roads will be made in accordance with, but not limited to, Section 99401.5, Article 8, Chapter 4, Part 11, Division 10 of the Public Utilities Code. This section stipulates that the Local Transportation Commission must annually review unmet transit needs and determine if they are reasonable to meet prior to making any allocation of funding for streets and roads.
After obtaining approval by the governing body please transmit this claim for payment from the Local Transporation Fund to the following address:
Siskiyou County Local Transportation Commission
190 Greenhorn Road
Yreka, CA 96097
Approval of the claim and payment by the County Auditor is subject to such monies being on hand and available for distribution and to the provisions that such monies will be used in accordance with the rules and regulations of the Transportation Development Act. 2 of 2
32 Agenda Item #11
Staff Report
Meeting Date: April 28th, 2025
To: City Council
From: City Manager
Subject: Approve a contract with WBC Campaigns in Support of Passing a Tax Measure
Recommended Action:
Approve a contract with WBC Campaigns in support of passing a tax measure.
Summary:
As staff has mentioned previously, successful tax measures require building a ‘runway’ before being placed on the ballot. This time or ‘runway’ is needed in order to determine the appropriate amount that is likely to pass, to determine the wording of the measure, what the measure will fund, and to build general community support. For many cities this work is done with guidance from a statistical research firm with expertise with political campaigns and tax measures. The need is greater when recent measures have failed as the next measure is more likely to fail without taking the aforementioned steps.
At the first meeting in March, Council approved seeking qualified firms to undertake the work outlined below:
1) Conduct a voter opinion survey in Mt Shasta to gauge the viability of a measure and to test which messages persuade voters scientifically.
2) Along with legal counsel, draft the ballot label, language, and arguments needed to appear on the ballot.
3) Develop and implement an outreach plan to community influentials to gain support and buy-in well before election day.
The Not to Exceed budget was approved at $60k.
Staff reached out to the following firms that perform ballot measure work in California:
• WBC Campaigns
X Regular
Consent
Closed
Presentation
33 • FMV Research
• Team Civix
• The Lou Edwards Group
• EMC Research
Only two firms responded to our RFP. EMC Research responded with a proposal with a Not to Exceed budget of $59,000. WBC Campaigns proposed completing the work for a total Not to Exceed budget of $45,000. Both firms appear to be equally qualified and have long track records of success. WBC Campaigns appears to have the advantage in that: 1) they produced the lowest bid; and 2) have more experience passing measures in cities with populations under 8,000, a longer history of campaign work in the State, and numerous testimonials.
A link to WBC is at:
https://www.underdogcampaigns.com/work-measures-1-1
34 SCOPE OF SERVICES TO
THE CITY OF MOUNT SHASTA
Our team will provide the following services to the City of Mount Shasta during the Public Outreach effort:
• Conduct and analyze a public opinion survey.
• Work with City legal counsel to ensure all work in conducted following appropriate laws/regulations. Advise City staff as to their proper roles. • Draft ballot language based upon survey results and experience. • Serve as the “Quarterback” of the revenue measure team – including coordination among staff and consultants.
• Present at public meetings all findings/results/direction gleaned from the opinion survey and community meetings.
• Communicate clearly and consistently with the City Manager and other City staff with updates on the outreach campaign.
• Write and develop all documents/materials/handouts and graphics needed for the Outreach effort. • Reach out the local community groups and organizations to schedule meetings and presentations. 35 VOTER OPINION SURVEY METHODOLGY
Your voter opinion survey will use dynamic online sampling, the new gold standard in polling.
We recommend surveying 100 likely voters across Mount Shasta through a 45-question survey to gain a deep understanding of voters' opinions on your ballot measure this November. The opinion survey results will have a margin of error of 5.5% and a confidence level of 95%.
WBC anticipates determining voter opinions on the following:
• Which issues will motivate voters to vote for the measure, and which issues should the campaign avoid?
• Are voters supportive of the measure?
• Which aspects of the measure are voters supportive of? • Identify strengths and weaknesses of campaign messages. • Key messages with which voters identify.
• Identify where voters get information about local news and events. • Identify what voters think about city government.
• The level of information voters currently have about your project, where they received their information and the degree to which they have already made up their minds about it. • The biggest problems voters believe are facing Mount Shasta are the potential solutions to those problems.
• How voters assess the city’s performance and how much the council is trusted • Who voters consider trusted validators.
• Each specific, potentially positive element of your project and how those opinions correspond to support for your measure (traffic, global warming, loss of parkland, sprawl, etc.). • Specific wording and phrasing that elicit the most support from voters • Determine the most effective and essential reasons for voters to support the referendum and assess vulnerabilities from opposition arguments.
36 • Develop a demographic profile of likely voters and how the various demographic groups differ in their attitudes and opinions.
• Test specific language that may be used in a ballot measure The opinion survey will also allow us to:
• Develop a demographic profile of likely voters in the city and the county and how the various demographic groups differ in their attitudes and opinions. • Analyze the survey data, including cross-tabulations of the results with respondents grouped by key socio-economic variables and by responses to other selected questions.
These cross-tabulation variables will cover the study's most significant demographic and attitudinal questions and combinations of population groups to examine the most critical subgroups. For instance, we may want to look at not only older voters vs. younger voters but also older Republican men vs. younger Democratic men vs. older Democratic women, etc.
WBC's final written report will include the top-line results from all questions, a cross-tabulation report detailing voters' answers by variables and demographics, insights from past local elections throughout Mount Shasta, and our recommendation on messaging, gaining support from elected officials and the public and answers to a wide array of questions about your project, as well as a section of key messages for all communications about your project and detailed analysis of voter responses by demographic subgroups.
COST
The total cost of the survey and the crafting of ballot language and arguments will be $28,200.
A monthly retainer will bring the total cost to $45,000. 37 CITY COUNCIL AGENDA ITEM #12
MEETING DATE: April 28, 2025
TO: Mayor and City Council
FROM: Ken Kellogg, Public Works Director
SUBJECT: Approval of Contract with Shasta Services, Inc. DBA Timberworks RECOMMENDATION:
Staff recommends that the Council approve a contract with Shasta Services, Inc. DBA Timberworks for the Water Distribution System Improvements Project with contingencies A and B for a total cost of $4,183,238, contingent upon funding from the Drinking Water State Revolving Fund.
BACKGROUND:
On April 17th, the City conducted a bid opening for the Water Distribution System Improvements Project. Five (5) bids were received. The lowest qualified base bid was from Shasta Services, Inc.
PACE Engineering and City staff performed a review of the bid package and found it acceptable, meeting or exceeding all requirements stated in the RFP.
X Regular Session
Special Session
Emergency
Session
Closed Session
38 5155 VENTURE PARKWAY
REDDING, CA 96002
(530) 244-0202
RECOMMENDATION OF AWARD
April 23, 2025
111.102
Ken Kellogg, Director of Public Works
City of Mt. Shasta
305 N. Mt. Shasta Blvd.
Mt. Shasta, CA 96067
[email protected]
Members of the City Council:
Subject: Water Distribution System Improvements
Recommendation of Award
The bid opening for the subject project was held on April 17, 2025. PACE Engineering, Inc. (PACE) has reviewed the bids received, and enclosed is the Bid Summary.
The low bidder on the project was Shasta Services, Inc. DBA Timberworks with a total bid amount of $3,604,624. PACE has examined the low bidder’s proposal and finds it to be correct and acceptable. In consultation with City of Mt. Shasta (City) staff, it is recommended that the City include Additive Alternates A and B in the Contract, with a bid amount of $336,230 for Alternate A and $242,384 for Alternate B. Therefore, it is recommended that the City award the Contract to Shasta Services, Inc. DBA Timberworks for a total Contract amount of $4,183,238, contingent upon the approval letter from the funding agency, Drinking Water State Revolving Fund.
Once PACE is notified that the Contract has been awarded, a Notice of Award will be sent to the Contractor, together with Agreement and Bond forms. Instructions will be included for the Contractor to sign and complete the necessary documents and return them to PACE for review.
PACE will then forward them to the City for signature, which will constitute execution of the Contract.
Sincerely,
Curtis Paget
Senior Engineer
Enclosure
c: Malisa Dodd, City of Mt. Shasta, [email protected] M:\Jobs\0111\0111.102 Water Distribution System Improvements - Construction\15 Bidding-Award\07 Award\Recommendation of Award - Ltr.docx 39 PACE ENGINEERING, INC. BID SUMMARY PAGE: 1
5155 VENTURE PARKWAY BID DATE: 4/17/2025
REDDING, CA 96002 PROJECT: Water Distribution System Improvements JOB NO: 111.102 Ph: 530.244.0202 OWNER: City of Mt. Shasta BY: CIn
LUMP SUM TOTAL COST LUMP SUM TOTAL COST LUMP SUM TOTAL COST LUMP SUM TOTAL COST LUMP SUM TOTAL COST 1 TRENCH SHEETING, SHORING, AND
BRACING (SHEETS M1 THROUGH C6),
EXCLUDING WORK COVERED BY BID
ITEMS 6 THROUGH 11, COMPLETE
1 LS $45,865.00 $45,865.00 $15,000.00 $15,000.00 $21,648.91 $21,648.91 $5,000.00 $5,000.00 $25,000.00 $25,000.00 2 MATERIALS ON HAND (SHEETS M1
THROUGH C6), EXCLUDING WORK
COVERED BY BID ITEMS 6 THOUGH 11,
COMPLETE
1 LS $718,759.00 $718,759.00 $850,000.00 $850,000.00 $688,000.00 $688,000.00 $670,000.00 $670,000.00 $911,000.00 $911,000.00 3 CONSTRUCTION OF ALL WORK ON
SHEETS M2 THROUGH C3, COMPLETE
1 LS $1,996,000.00 $1,996,000.00 $1,808,225.00 $1,808,225.00 $3,080,441.68 $3,080,441.68 $2,745,000.00 $2,745,000.00 $2,624,000.00 $2,624,000.00 4 CONSTRUCTION OF ALL WORK ON
SHEET C4, COMPLETE
1 LS $254,000.00 $254,000.00 $255,642.00 $255,642.00 $563,554.51 $563,554.51 $315,000.00 $315,000.00 $350,000.00 $350,000.00 5 CONSTRUCTION OF ALL WORK ON
SHEETS M1 AND C6, COMPLETE
1 LS $590,000.00 $590,000.00 $800,000.00 $800,000.00 $563,926.70 $563,926.70 $600,000.00 $600,000.00 $850,000.00 $850,000.00 Total Base Bid Amount (Bid Items 1-5): $3,604,624.00 $3,728,867.00 $4,917,571.80 $4,335,000.00 $4,760,000.00 ADDITIVE ALTERNATE A - SHEET C5 - STA 101+00 TO 105+80
6 TRENCH SHEETING, SHORING, AND
BRACING FOR ADDITIVE
ALTERNATE A, COMPLETE
1 LS $17,250.00 $17,250.00 $3,000.00 $3,000.00 $6,206.71 $6,206.71 $5,000.00 $5,000.00 $6,000.00 $6,000.00 7 MATERIALS ON HAND FOR ADDITIVE
ALTERNATE A, COMPLETE
1 LS $18,250.00 $18,250.00 $20,000.00 $20,000.00 $17,000.00 $17,000.00 $20,000.00 $20,000.00 $24,000.00 $24,000.00 8 CONSTRUCTION OF ALL WORK ON
SHEET C5 - STA 101+00 TO
STA 105+80, COMPLETE
1 LS $300,730.00 $300,730.00 $150,000.00 $150,000.00 $132,905.69 $132,905.69 $290,000.00 $290,000.00 $181,000.00 $181,000.00 Total Amount of Additive Alternate A (Bid Items 6-8): $336,230.00 $173,000.00 $156,112.40 $315,000.00 $211,000.00 ADDITIVE ALTERNATE B - SHEET C5 - STA 105+80 TO 110+37
9 TRENCH SHEETING, SHORING, AND
BRACING FOR ADDITIVE
ALTERNATE B, COMPLETE
1 LS $14,390.00 $14,390.00 $3,000.00 $3,000.00 $6,206.71 $6,206.71 $5,000.00 $5,000.00 $6,000.00 $6,000.00 10 MATERIALS ON HAND FOR ADDITIVE
ALTERNATE B, COMPLETE
1 LS $16,714.00 $16,714.00 $15,000.00 $15,000.00 $16,000.00 $16,000.00 $20,000.00 $20,000.00 $24,000.00 $24,000.00 11 CONSTRUCTION OF ALL WORK ON
SHEET C5 - STA 105+80 TO
STA 110+37, COMPLETE
1 LS $211,280.00 $211,280.00 $130,000.00 $130,000.00 $110,028.11 $110,028.11 $290,000.00 $290,000.00 $123,000.00 $123,000.00 Total Amount of Additive Alternate B (Bid Items 9-11): $242,384.00 $148,000.00 $132,234.82 $315,000.00 $153,000.00 $3,604,624.00 $3,728,867.00 $4,917,571.80 $4,335,000.00 $4,760,000.00 RANK:
ALLEN GILL CONSTRUCTION, INC.
TOTAL AMOUNT OF BASE BID EXCLUDING ADDITIVE ALTERNATES:
1 2 5 3 4
TIMBERWORKS
QTY UNIT BID SnL GROUP, INC. SITE WORK SOLUTIONS RTA CONSTRUCTION, INC.
ITEM
DESCRIPTION
M:\Jobs\0111\0111.102 Water Distribution System Improvements - Construction\15 Bidding-Award\05 Bid\Bid Summary.xls 40 1 of 1