“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizationsin the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute
2. Roll call
3. Special Presentations & Announcements
4. Public Comment:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an agenda item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. If you have documents to present to members of Council, please provide a minimum of seven (7) copies to the Deputy City Clerk.
5. Council and Staff Comments
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Mt. Shasta City Council Regular Meeting Agenda
Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd.
Tuesday, Ma y 27, 5:30 p.m.
The meeting can also be viewed online at the
following link: MountShasta.22Ave.tv
CITY COUNCIL BUSINESS
items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: May 12, 2025 Regular Meeting
b. Approval of Disbursements: Accounts Payable 5/7/25 and 5/16/25; Total Gross Payroll and Taxes: For The Period Ending 5/15/25
c. Monthly Investment Report
d. Ceding Lead Agency Authority of Springhill Mine
Background: Staff has requested that the four existing gas tax funds be consolidated into a single fund to simplify accounting.
Report By: Malisa Dodd, Finance Director
Recommended Council Action: Staff recommends that the Council approve the consolidation of the four existing gas tax funds.
Background: The City has received bids for a combined project which includes various stormwater drainage improvements.
Report By: Ken Kellogg, Public Works Director
Recommended Council Action: Staff recommends that the Council approve a contract with Progression Engineering for the Planning and Design of the Stormwater Drainage Improvements Projects, contingent upon funding from the California Water Resources Control Board (CWSRF).
Background: California law requires that the City designate very high fire hazard severity zones within its jurisdiction according to the recommendation of the Fire Marshal.
Report By: Cory Burns, Fire Chief
Recommended Council Action: Staff recommends that the Council amend the Municipal Code to designate very high fire hazard severity zones.
Background: The ordinance and fees for snow removal in the Downtown District have not been updated since 1982. Staff has collaborated with the City Attorney to create a new proposed fee structure.
Report By: Ken Kellogg, Public Works Director
Recommended Council Action: Staff requests that the Council consider the new proposed fee structure.
CITY COUNCIL/STAFF REPORTING PERIOD
12. Council Reports on Attendance at Appointed/Outside Meetings
13. Future Agenda Items (Appearing on the agenda within 60-90 days): None a. Master Fee Schedule Review
b. Parking Revenue Program
c. Noise Ordinance
Future Agenda Items Over 90 Days: None
14. Adjourn
Availability of Public Records: All public records related to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at City Hall located at 305 North Mt. Shasta Blvd., Mt. Shasta, CA at the same time the public records are distributed or made available to the members of the legislative body. Agenda related writings or documents provided to a majority of the legislative body after distribution of the Agenda packet will be available for public review within a separate binder at City Hall at the same time as they are made available to the members of the legislative body.
The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services. In compliance with the Americans with Disabilities Act, persons requiring accommodations for a disability at a public meeting should notify the City Clerk or Deputy City Clerk at least 48 hours prior to the meeting at
(530) 926-7516 in order to allow the City sufficient time to make reasonable arrangements to accommodate participation in this meeting.
Contents
Consent Agenda……………………………………………………………….......………..5
Approval of Minutes: May 12, 2025 Regular Meeting……………………………........……….5 Approval of Disbursements………………………………………………………….........……8 Monthly Investment Report…………………………………………………………....………14 Ceding Lead Agency Authority of Springhill Mine……………………………………......……21 Combination of Gas Tax Funds…………………………………………………….......…24 Staff Report……………………………………………………………………………...…..24
Fund Balances………………………………………………………………………….……25
Stormwater Drainage Improvements Project Contract Award………………..………….28 Staff Report…………………………………………………………………………………..28
Professional Services Proposal…………………………………………………………...…..29 Public Hearing: Fire Hazard Severity Zones…………………………………………….78 Staff Report………………………………………………………………………………….78
Ordinance…………………………………………………………………………………….81
Local Responsibility Area Fire Zone Severity Map…………………………………………….83 Public Hearing: Snow Removal Ordinance…………………………………………...….84 Staff Report………………………………………………………………………………..…84
Cost Calculation…………………………………………………………………………...…86
Ordinance #406…………………………………………………………………………....…87
“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizationsin the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute: At the hour of 5:30pm, Mayor Redmond called the meeting to order and led the audience in the Pledge of Allegiance.
2. Roll call:
Councilmembers Present: Clure, Collings, Stackfleth, Glaubman, Mayor Redmond Councilmembers Absent: None
3. Special Presentations & Announcements: None
4. Public Comment:
None
5. Council and Staff Comments:
Todd Juhasz, City Manager – Reports on Ballot Measure Statistical Research Project and Library Expansion Project. Answers Council questions
Robert Gibson, Chief of Police – Invites Council and public to attend May 13th memorial for fallen Police Officers
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Jeff Mitchem, Planning Director – Reports on Fee Schedule Ad Hoc Committee Staff answer Council questions.
Mt. Shasta City Council Regular Meeting Minutes
Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd.
Monday, Ma y 12, 5:30 p.m.
The meeting can also be viewed online at the
following link: MountShasta.22Ave.tv
5 CITY COUNCIL BUSINESS
7. Consent Agenda - The City Manager recommends approval of the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: April 28, 2025 Regular Meeting
b. Approval of Disbursements: Accounts Payable 4/23/25; Total Gross Payroll and Taxes: For the Period Ending 5/1/25
c. Police Department Monthly Report
d. Restoration of TBID Funds
e. Dissolution of Ad Hoc Committee: Couplet/Castle Creek Council Action:
Motion To Approve: Stackfleth moves to approve Agenda Items a-e by title only SECOND: Clure
AYES: Clure, Collings, Stackfleth, Glaubman, Redmond
NOES: None
ABSENT: None
ABSTAIN: None
8. Quitclaim Deed Granting Vacated Portion of Field Street to DANCO Todd Juhasz, City Manager – Reports on vacation of Field Street to DANCO Public Comment:
Johanna Altorfer – Comments in opposition (written comments read by Councilmember Glaubman).
Council and staff answer questions raised in written comment Jeff Mitchem, Planning Director – Answers Council questions MOTION: Clure moves to authorize the City Manager to execute a quitclaim deed for the vacated portion of Field Street and cause a certified copy of the quitclaim deed to be recorded in the office of the Siskiyou County Recorder
SECOND: Glaubman
AYES: Clure, Collings, Stackfleth, Glaubman, Redmond
NOES: None
ABSENT: None
ABSTAIN: None
9. Discussion: Active Transportation Projects
Jeff Mitchem, Planning Director – Reports on active transportation projects status Todd Juhasz, City Manager – Reports on active transportation projects status Staff answer Council questions
6 10. Rebudgeting of 2025/26 Fiscal Year
Malisa Dodd, Finance Director – Reports on 2025/26 fiscal year budget Councilmember Clure and Councilmember Stackfleth thank Malisa Dodd for her efforts.
Malisa Dodd answers Council questions.
CITY COUNCIL/STAFF REPORTING PERIOD
11. Council Reports on Attendance at Appointed/Outside Meetings None
12. Future Agenda Items (Appearing on the agenda within 60-90 days): None a. Master Fee Schedule Review
b. Parking Revenue Program
c. Noise Ordinance
d. Fire Hazard Severity Zones
e. Snow Removal Ordinance
f. Removal of water bottling exemption from municipal code Future Agenda Items Over 90 Days: None
13. Adjourn There being no further business, the meeting was adjourned at 6:21pm Respectfully Submitted By: Rachel Agron, Deputy City Clerk 7 City Council Agenda Item #7b
Staff Report
Meeting Date: May 27, 2025
To: Mayor and City Council
From: Malisa Dodd, Finance Director
Subject: Approval of Warrants and Payroll
Recommendation:
Staff requests the Mayor and City Council Approve warrants paid including payroll benefits and withholding, and payroll distribution, in the amount of $796,018.00 Background & Summary:
Approval of Check Numbers 53708-53807 $ 648,091.01
Total Payroll Distribution $ 84,757.94
Total EFTPS – CalPERS, Nationwide, child support $ 28,160.00 Total Payroll EFTPS Taxes $ 35,009.05
$ 796,018.00
Financial Impacts:
• Payroll expenses are at 86.3% of what was budgeted or approximately $162,807 overspent, with most of this being overtime at $148k. This includes a one-time cash out of accrued compensatory time and banked holiday pay.
• General Fund expenses for IT and software services are significantly higher than budgeted; with the 24-25 budget of $170,365 and current expenditures at $274,285. Ongoing expenditures for Apex, Amazon Web Services, Adobe and others. • One-time expenses that have impacted the budgeted expenditures include: labor relations contract services, community supports, land acquisition, professional services for EIFD project, heavy equipment repairs.
Attachments:
1.) Check Registers – 5/7/2025, 5/16/25
2.) ACH Payroll Distribution – 5/15/2025
3.) EFTPS Reports – Payroll/CalPERS – 5/15/2025
Regular
x Consent
Closed
Presentation
8 Accounts Payable
User:
Printed:
[email protected]
5/21/2025 7:55 AM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Check Amount
53708 10009 49ER WATER SERVICES 05/07/2025 325.00
53709 10229 AMAZON CAPITAL SERVICES 05/07/2025 79.69
53710 10404 AT&T 05/07/2025 556.06
53711 300185 AT&T 05/07/2025 54,197.83
53712 11042 TROY BAINBRIDGE 05/07/2025 160.00
53713 11146 BAXTER AUTO PARTS 05/07/2025 135.44
53714 11156 YOLANDE DIEDRE BELL 05/07/2025 368.88
53715 11328 BOYS & GIRLS CLUB OF GREATER SHASTA 05/07/2025 18,923.95 53716 300138 BROOKS COMPLETE AUTO REPAIR 05/07/2025 2,243.19 53717 300191 ERIC BRUCE 05/07/2025 145.78
53718 12200 CALIFORNIA SAFETY COMPANY 05/07/2025 450.00 53719 12213 CAL-ORE COMMUNICATIONS 05/07/2025 1,581.57
53720 80050 BOB CHANDON 05/07/2025 375.00
53721 300188 CLAYTONS TOWING INC 05/07/2025 618.75
53722 12620 COLLEGE OF THE SISKIYOUS 05/07/2025 139.00
53723 12640 COLONIAL LIFE & ACCIDENT INSUR 05/07/2025 299.22 53724 12269 COMCAST BUSINESS 05/07/2025 415.75
53725 300189 DC PAINTING 05/07/2025 800.00
53726 13071 DELTA HEALTH SYSTEMS 05/07/2025 40,257.00
53727 13140 DEPT OF JUSTICE BUREAU OF CRIMINAL IDENTIFICATION 05/07/2025 260.00 53728 13200 DEPT. OF TRANSPORTATION 05/07/2025 466.36
53729 13251 DEVELOPMENT COMPLIANCE SOLUTIONS 05/07/2025 15,315.00 53730 14140 DON ERICKSON OIL INC 05/07/2025 331.17
53731 13224 DRY CREEK LANDFILL INC 05/07/2025 1,668.91
53732 13260 DUNSMUIR ROD & GUN CLUB 05/07/2025 420.00
53733 14060 EMPLOYMENT DEVELOPMENT DEPT. 05/07/2025 347.00 53734 15010 FASTENAL COMPANY 05/07/2025 324.41
53735 15020 FEDERAL EXPRESS 05/07/2025 138.46
53736 14160 GENE ERICKSON TRUCKING, INC. 05/07/2025 740.00 53737 16045 GEOCON CONSULTANTS INC 05/07/2025 3,355.00
53738 16180 GREAT NORTHERN CORPORATION 05/07/2025 1,723.48 53739 20004 MARC JONES 05/07/2025 57.70
53740 20003 JONES CARPET CLEANING & JANITORIAL LLC 05/07/2025 800.00 53741 300173 KIMLEY-HORN & ASSOCIATES INC 05/07/2025 31,022.83 53742 21060 LEAGUE OF CALIFORNIA CITIES 05/07/2025 2,956.00 53743 22133 MEYERS POLICE K-9 TRAINING LLC 05/07/2025 800.00 53744 300190 MT SHASTA AMBULANCE 05/07/2025 1,759.93
53745 22298 MT. SHASTA HIGH SCHOOL 05/07/2025 39,451.00 53746 22343 MT. SHASTA POINT S TIRE & AUTO 05/07/2025 1,491.86 53747 22300 MT. SHASTA RECREATION & PARKS 05/07/2025 600.00 53748 28120 NAPA AUTO PARTS 05/07/2025 1,349.19
53749 24000 OFFICE DEPOT 05/07/2025 95.76
53750 24033 OREILLY AUTOMOTIVE INC 05/07/2025 81.68
53751 11140 PACE ANALYTICAL SERVICES LLC 05/07/2025 1,549.15 53752 25080 PACIFIC POWER & LIGHT 05/07/2025 12,473.89
53753 25167 PRINTING SYSTEMS, INC. 05/07/2025 254.71
53754 27000 RAMSHAW'S ACE HARDWARE INC 05/07/2025 212.97 AP Checks by Date - Summary by Check Number (5/21/2025 7:55 AM) Page 1 9 Check No Vendor No Vendor Name Check Date Check Amount 53755 28340 SISKIYOU COUNTY AUDITOR 05/07/2025 2,940.99 53756 28466 SISKIYOU COUNTY TOURISM IMPROVEMENT DISTRICT 05/07/2025 19,093.63 53757 28475 SISKIYOU FIRE EQUIPMENT 05/07/2025 1,656.95 53758 28560 SISKIYOU OPPORTUNITY CENTER 05/07/2025 887.50 53759 300192 STEVE SLUSS 05/07/2025 32.94
53760 32060 SOLANOS INC 05/07/2025 401.30
53761 28640 SOUSA READY MIX LLC 05/07/2025 903.88
53762 28740 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 05/07/2025 49.00 53763 29169 STATEWIDE TRAFFIC SAFETY & SIGNS05/07/2025 3,647.92 53764 28815 STERLING HEALTH ADMINISTRATION 05/07/2025 200.00 53765 30004 U.S. BANK EQUIPMENT FINANCE 05/07/2025 293.96 53766 30069 US BANK CORPORATE PAYMENT SYS 05/07/2025 8,314.85 53767 28857 USA WASTE OF CALIFORNIA INC 05/07/2025 107,389.32 53768 31023 VALLEY PACIFIC PETROLEUM 05/07/2025 1,034.71 53769 31050 VERIZON CONNECT FLEET USA LLC 05/07/2025 199.45 53770 31031 VESTIS 05/07/2025 577.86
53771 31040 VWR SCIENTIFIC 05/07/2025 221.34
53772 34055 YREKA TRANSFER, LLC 05/07/2025 4,600.00
53773 300169 Rachel Agron 05/16/2025 411.29
53774 300087 ALHAMBRA 05/16/2025 70.99
53775 300186 ALLSTAR FIRE EQUIPMENT INC 05/16/2025 59,100.00 53776 10229 AMAZON CAPITAL SERVICES 05/16/2025 149.61
53777 10338 APEX TECHNOLOGY MANAGEMENT 05/16/2025 11,968.73 53778 10402 AT&T MOBILITY FIRSTNET 05/16/2025 1,741.05
53779 11156 YOLANDE DIEDRE BELL 05/16/2025 304.64
53780 11252 BLUE STAR GAS 05/16/2025 455.30
53781 13064 DE LAGE LANDEN 05/16/2025 1,234.18
53782 13251 DEVELOPMENT COMPLIANCE SOLUTIONS 05/16/2025 3,990.00 53783 13241 DOWN RANGE 05/16/2025 5,072.25
53784 300193 Connor Ebel 05/16/2025 10.00
53785 15030 FERGUSON ENTERPRISES, INC. #1423 05/16/2025 673.45 53786 15221 FRIENDS OF THE MT SHASTA LIBRARY05/16/2025 11,602.00 53787 16030 GANNETT CALIFORNIA LOCALIQ 05/16/2025 540.00 53788 34040 GOLD NUGGET PRINTING 05/16/2025 1,501.83
53789 16197 HOWARD GUBETTA 05/16/2025 220.05
53790 22140 KENNY & NORINE 05/16/2025 3,944.00
53791 300173 KIMLEY-HORN & ASSOCIATES INC 05/16/2025 36,488.36 53792 22108 MISSION COMMUNICATIONS LLC 05/16/2025 3,740.40 53793 22343 MT. SHASTA POINT S TIRE & AUTO 05/16/2025 1,497.00 53794 22317 MT. SHASTA VALERO 05/16/2025 23.66
53795 23079 NOLL & TAM ARCHITECTS 05/16/2025 39,090.00
53796 11140 PACE ANALYTICAL SERVICES LLC 05/16/2025 493.90 53797 25020 PACE ENGINEERING INC 05/16/2025 40,970.75
53798 300164 PRIME SOLUTION, INC 05/16/2025 74.63
53799 27078 RIVERVIEW INTERNATIONAL 05/16/2025 3,508.84 53800 28372 SISKIYOU COUNTY ECONOMIC DEVELOPMENT COUNCIL 05/16/2025 3,000.00 53801 28378 SISKIYOU COUNTY GENERAL SERVICES05/16/2025 693.32 53802 28272 JOHNSON SIVONGSA 05/16/2025 56.78
53803 11380 SJ DENHAM-MT. SHASTA 05/16/2025 296.70
53804 28660 SPRINGBROOK HOLDING COMPANY 05/16/2025 5,250.00 53805 29169 STATEWIDE TRAFFIC SAFETY & SIGNS05/16/2025 1,330.15 53806 17125 TOM HESSELDENZ & ASSOC. 05/16/2025 5,650.00 53807 31023 VALLEY PACIFIC PETROLEUM 05/16/2025 8,372.98 Report Total (100 checks): 648,091.01
AP Checks by Date - Summary by Check Number (5/21/2025 7:55 AM) Page 2 10 From: Tri Counties Bank
To: Malisa Dodd
Subject: Tri Counties Bank - ACH Payment Status Change Notification Date: Wednesday, May 14, 2025 3:06:07 PM
ACH Notification
Report Date/Time 05/14/25 15:05:21 PDT
This transaction has been successfully completed.
Transaction Number: ACH-01646231
ACH Company: City Mt Shasta
Company Entry Description: PAYROLL
Payment Date: 05/15/2025
Total Credits: $84,757.94 (49)
Total Debits: $0.00 (0)
Status: Completed
11 User:
Printed: 05/14/2025 - 3:07PM
[email protected]
Computer Check Proof List by Vendor
Accounts Payable
Batch: 00003.05.2025 - 04/28/25 - 05/11/25 Payroll
Invoice No Description Amount Pmt Date Acct Number Reference Vendor: 300160 CalPERS Check Sequence: 1 ACH Enabled: True PR Batch 00002.05.2025 PERS Miscellaneous PEPRA 5,188.23 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Miscellaneous PEPRA PR Batch 00002.05.2025 PERS Fire Classic 278.85 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Fire Classic PR Batch 00002.05.2025 PERS Police PEPRA 2,377.96 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Police PEPRA PR Batch 00002.05.2025 PERS Miscellaneous Classic 1,151.91 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Miscellaneous Classic PR Batch 00002.05.2025 PERS Miscellaneous Classic 665.81 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Miscellaneous Classic PR Batch 00002.05.2025 PERS Police PEPRA 2,379.69 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Police PEPRA PR Batch 00002.05.2025 PERS Fire Classic 634.82 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Fire Classic PR Batch 00002.05.2025 PERS FIre PEPRA 1,542.67 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS FIre PEPRA PR Batch 00002.05.2025 PERS Police Classic 1,596.63 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Police Classic PR Batch 00002.05.2025 Deferred Comp PERS 1,275.00 05/14/2025 10-000-2155 PR Batch 00002.05.2025 Deferred Comp PERS PR Batch 00002.05.2025 PERS Police Classic 704.19 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Police Classic PR Batch 00002.05.2025 PERS Fire PEPRA 1,543.81 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Fire PEPRA PR Batch 00002.05.2025 PERS Miscellaneous PEPRA 5,109.08 05/14/2025 10-000-2150 PR Batch 00002.05.2025 PERS Miscellaneous PEPRA Check Total: 24,448.65
Vendor: 300177 EDD ACH Check Sequence: 2 ACH Enabled: True PR Batch 00002.05.2025 State Disability Insurance 1,374.36 05/14/2025 10-000-2140 PR Batch 00002.05.2025 State Disability Insurance PR Batch 00002.05.2025 State Income Tax 3,865.51 05/14/2025 10-000-2130 PR Batch 00002.05.2025 State Income Tax Check Total: 5,239.87
Vendor: 300159 Expertpay Check Sequence: 3 ACH Enabled: True PR Batch 00002.05.2025 Garnishment 1,176.35 05/14/2025 10-000-2184 PR Batch 00002.05.2025 Garnishment Check Total: 1,176.35
Vendor: 300158 IRS Check Sequence: 4 ACH Enabled: True
AP-Computer Check Proof List by Vendor (05/14/2025 - 3:07 PM) Page 1 12 Invoice No Description Amount Pmt Date Acct Number Reference PR Batch 00002.05.2025 FICA Employee Portion 7,775.79 05/14/2025 10-000-2110 PR Batch 00002.05.2025 FICA Employee Portion PR Batch 00002.05.2025 Medicare Employee Portion 1,818.51 05/14/2025 10-000-2110 PR Batch 00002.05.2025 Medicare Employee Portion PR Batch 00002.05.2025 Federal Income Tax 10,580.58 05/14/2025 10-000-2120 PR Batch 00002.05.2025 Federal Income Tax PR Batch 00002.05.2025 Medicare Employer Portion 1,818.51 05/14/2025 10-000-2110 PR Batch 00002.05.2025 Medicare Employer Portion PR Batch 00002.05.2025 FICA Employer Portion 7,775.79 05/14/2025 10-000-2110 PR Batch 00002.05.2025 FICA Employer Portion Check Total: 29,769.18
Vendor: 300161 Nationwide Check Sequence: 5 ACH Enabled: True PR Batch 00002.05.2025 Deferred Comp Nationwide 2,535.00 05/14/2025 10-000-2155 PR Batch 00002.05.2025 Deferred Comp Nationwide Check Total: 2,535.00
Total for Check Run:
Total of Number of Checks:
63,169.05
5 AP-Computer Check Proof List by Vendor (05/14/2025 - 3:07 PM) Page 2 13 City Council Agenda Item #7c
Staff Report
Meeting Date: May 27, 2025
To: Mayor and City Council
From: Malisa Dodd, Director of Finance
Subject: Revenue Status Update, Monthly Investment and Financial Report for the Period Ending April 30, 2025
Recommendation:
Staff respectfully requests the City Council review the provided information regarding the City’s revenue and investments.
Background & Summary:
Sales Tax Revenue:
The City has received $1,103,743 through March 31, 2025 in sales tax for fiscal year 24-25. The budgeted amount for fiscal year 24-25 is $1,760,000 with 62.71% collected, while 75.00% of the way through the year.
Current Year 24-25 Sales Tax Information
Budget Projection Jul-Mar Expected Jul-Mar Received 24-25 Deficit $1,760,000 $1,320,000 $1,103,743 ($216,257)
Prior Year 23-24 Sales Tax Information
YTD Received Jul-Feb Received CY vs PY difference % difference $1,631,309 $1,227,127 ($123,326) 10.05
Transient Occupancy Tax:
The City has received $1,141,700 through March 31, 2025 in TOT for fiscal year 24-25. The budgeted amount for fiscal year 24-25 is $1,468,000. The actual amount received is about $161,624 over prior year up about 14.16%. As of this report the LOGE, Cottage Inn and 2 short term rental servicers.
Current Year 24-25 Transient Occupancy Tax Information
Budget Projection Jul-To date as of 5/21/2025 Received
$1,468,000 $1,141,700
Prior Year 23-24 Transient Occupancy Tax Information
YTD Received Jul-May Received CY vs PY difference
$1,290,177 $980,076 $161,624
Regular
X Consent
Closed
Presentation
14 2
Property Tax and Vehicle License Fees:
Current Year 24-25 Property Tax Information
Budget Projection Jul-Apr Expected Jul-Apr Received 24-25 Excess Property Tax $709,000 $709,000 $736,868 $27,868
License Fees $405,000 $405,000 $417,976 $12,976
As of March 31, 2025, the combined funds the City of Mt. Shasta had invested in the Local Agency Investment Fund (L.A.I.F.) totaled $268,850.98. The March 2025 LAIF statement is attached, along with the performance data as of May 15, 2025. Most surplus funds over which the City has control are currently invested in Concourse with a balance of $1,124,367.93. The balance of the City’s cash funds are held in the pooled accounts with Tri Counties Bank with a balance as of $7,443,162.62.
Current investment rates are:
L.A.I.F. April 30, 2025 4.281%
Treasury Note – 3 month March 31, 2025 4.30%
Treasury Note – 2 Yr. March 31, 2025 3.89%
Treasury Note – 5 Yr. March 31, 2025 3.95%
Treasury Note – 10 Yr. March 31, 2025 4.21%
Treasury Note – 30 Yr. March 31, 2025 4.57%
Bloomberg as reported by Chandler Asset Management
The LAIF average decreased slightly from last month, most notes had a small decrease. We continue to anticipate the LAIF rate staying just above 4%. The LAIF rate remains the best available rate that meets the City’s requirement for liquidity and safety.
Financial Impact:
The investments are in compliance with the City’s investment policy and provides for meeting the City’s cash flow needs for the next month and 6 month periods.
Attachments:
• LAIF Monthly Statement
• LAIF Performance Report
• LAIF Monthly Balances
• Chandler Asset Management
15
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March 4.313
February 4.333
January 4.366
December 4.434
November 4.477
PMIA Average Life(1): 244
LAIF Fair Value Factor(1): 1.000849191
PMIA Daily(1): 4.30
PMIA Quarter to Date(1): 4.34
LAIF Apportionment Rate(2): 4.48
LAIF Earnings Ratio(2): 0.00012266258268207
LAIF Administrative Cost(1)*: 0.26
Treasuries
55.01%
Agencies
24.52%
Certificates of
Deposit/Bank Notes
9.49%
Time
Deposits
3.06%
Commercial
Paper
7.20%
Corporate
Bonds
0.58%
Loans
0.14%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.
Source:
(1) State of California, Office of the Treasurer
(2) State of California, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 05/15/25
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 3/31/25
Chart does not include $1,113,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
4/30/25
$172.8 billion
17 Carrying Cost Plus
Description Accrued Interest Purch. Fair Value Accrued Interest United States Treasury:
Bills $ 49,107,213,295.06 $ 49,497,602,057.00 NA
Notes $ 45,926,350,095.62 $ 46,166,567,614.50 $ 422,503,427.00 Federal Agency:
SBA $ 227,042,403.14 $ 230,383,425.23 $ 907,345.49
MBS-REMICs $ 1,113,080.88 $ 1,103,670.89 $ 4,855.72
Debentures $ 6,975,930,283.48 $ 6,982,667,150.00 $ 49,164,750.00 Debentures FR $ - $ - $ -
Debentures CL $ 2,800,000,000.00 $ 2,815,766,800.00 $ 23,626,454.00 Discount Notes $ 28,785,585,652.62 $ 29,047,341,300.00 NA Supranational Debentures $ 3,581,343,624.15 $ 3,594,030,950.00 $ 24,923,316.30 Supranational Debentures FR $ - $ - $ -
CDs and YCDs FR $ - $ - $ -
Bank Notes
CDs and YCDs $ 16,400,000,000.00 $ 16,397,375,754.69 $ 150,089,680.59 Commercial Paper $ 12,428,478,388.92 $ 12,522,662,694.38 NA Corporate:
Bonds FR $ - $ - $ -
Bonds $ 994,924,470.06 $ 992,875,622.00 $ 6,867,466.61
Repurchase Agreements $ - $ - $ -
Reverse Repurchase $ - $ - $ -
Time Deposits $ 5,289,500,000.00 $ 5,289,500,000.00 NA
PMIA & GF Loans $ 240,472,000.00 $ 240,472,000.00 NA
TOTAL $ 172,757,953,293.93 $ 173,778,349,038.69 $ 678,087,295.71 Fair Value Including Accrued Interest $ 174,456,436,334.40 Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost).
State of California
Pooled Money Investment Account
Market Valuation
4/30/2025
18 DAX
FTSE (UK)
Nikkei
S&P 500
NASDAQ
Hang Seng
DOW JONES
World Stock Market Indices
Recent economic data points to a cooling economy through 2025, with signs of easing inflation and a more balanced labor market. While job growth remains solid, elevated continuing jobless claims suggest underlying labor market vulnerability if fiscal policy leads to slower growth. Yet, core inflation continues to hover above the Fed’s target, keeping policymakers cautious. As fiscal effects play out, investors brace for increased uncertainty and a possible steepening of the yield curve amid expectations of gradual policy normalization.
As broadly anticipated, the Federal Open Market Committee (FOMC) left the Federal Funds Rate unchanged at the range of 4.25 - 4.50% at the March meeting. Fed Chair Powell emphasized increased uncertainty around the economic outlook and the need for “greater clarity” before making changes to interest rate policy. He also acknowledged possible transitory inflationary impacts from tariffs. The summary of economic projections (SEP) indicated lower GDP growth, higher inflation, and higher unemployment estimates than December projections, along with roughly two 25-basis point rate cuts this year. The FOMC also announced a slowdown in the pace of balance sheet reduction.
US Treasury yields declined, and the curve steepened in March. The 2-year Treasury yield declined 10 basis points to 3.89%, the 5-year Treasury fell 7 basis points to
3.95%, and the 10-year Treasury yield was unchanged 4.21%. The spread between the 2-year and 10-year Treasury yield points on the curve widened to +32 basis points at March month-end versus +22 basis points at February month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was -42 basis points. The spread between the 3-month and 10-year Treasury yield points on the curve was -9 basis points in March, unchanged from February.
The yield curve steepened in March as treasury yields gyrated lower to end the month.
Yields trickled higher to start the month, until the unemployment rate for February came in at 4.1%, which sent both the 2-year and 5-year tenures below 4%. Volatility remained elevated as investor sentiment shifted dramatically as new details emerged from the Trump administration about the extent of the tariff policy to be announced on April 2 .
After the March FOMC meeting, Chair Powell indicated Fed policy makers believe longterm inflation projections remain lower than recent survey based “soft data” measures indicate and continue to trend toward the 2% target. Thus, the yield curve steepened with the front-end of the curve moving lower to price in 2-3 rate cuts in 2025. nd
Market Summary
BOND MARKET REVIEW
A M o n t h l y R e v i e w o f F i x e d I n c o m e M a r k e t s April 2025
(Japan)
(Germany)
(Hong Kong)
TREASURY YIELDS Trend 3/31/25 2/28/25 Change
Chandler Asset Management | 800.317.4747 | chandlerasset.com | Page 1 5,611.85
8,582.81
17,299.29
42,001.76
22,163.49
23,119.58
(342.65)
(226.93)
178.26
(1,547.99)
(387.94)
(1,839.15)
data as of 3/31/2025
Change
(2/28/2025)
(5.75%)
(2.58%)
(1.72%)
Source: Bloomberg. Please see
descriptions of indices on Page 2.
(4.20%)
(8.21%)
%CHG
0.78%
3-Month
2-Year
3-Year
5-Year
7-Year
10-Year
30-Year
4.30 3.89
3.88 3.95
4.08 4.21
4.57 0.00
-0.11
-0.09
-0.07
-0.04
0.00 0.08
Source: Bloomberg
Market Data
Toll Free: 800.317.4747
[email protected]
chandlerasset.com
Source: Bloomberg
(▲/▼)
▼
YIELD CURVE STEEPENS IN MARCH
35,617.56 (1,537.94) (4.14%)
4.30 3.99
3.97 4.02
4.12 4.21
4.49 ▼
▼
▼
▼
-
-
19 Economic Roundup
ECONOMIC INDICATOR
Trade Balance
Gross Domestic Product
Unemployment Rate
Prime Rate
Refinitiv/CoreCommodity CRB Index
Oil (West Texas Int.)
Consumer Price Index (y/o/y)
Producer Price Index (y/o/y)
Euro/Dollar
(69.34) $B ln FEB. 29
3.20% DEC. 31
3.90% MAR. 31
8.50% MAR. 28
290.29 MAR. 28
$83.17 MAR. 28
3.50% MAR. 31
1.80% MAR. 31
1.08 MAR. 28
Retail Sales
Labor Market
Housing Starts
Consumer Prices
Crude Oil Prices Increased in March
Credit Spreads Were Wider in March
CREDIT SPREADS
3-month top rated commercial paper
2-year A corporate note
5-year A corporate note
5-year Agency note
Spread to Treasuries
(%) 4.33
0.43 0.66
0.07 One Month Ago
(%) 4.33
0.36 0.59
0.03 Change
0.00 0.07
0.07 0.04
Chandler Asset Management | 800.317.4747 | chandlerasset.com | Page 2 Housing starts soared 11.2% to 1.5 million units in February as builders rebounded from adverse weather conditions in January.
Total starts are down 2.9% compared to February 2024. Single family homes starts rose 11.4%, and multi-family starts increased 10.7%. The Freddie Mac 30-year fixed rate mortgage averaged approximately 6.8% in February. According to the Case-Shiller 20-City Home Price Index, housing prices rose 4.7% year-over-year in January, compared to 4.5% in December.
While inventory constraints remain a challenge, the slight improvement in annual gains suggests gradual stabilization in the market. However, higher mortgage rates continue to weigh on affordability, limiting buyer demand and market activity.
The U.S. economy added 228,000 jobs in March, exceeding consensus expectations, and the last two months were revised down by 48,000. Gains were led by healthcare, retail, social assistance, and transportation. The three-month moving average and six-month moving average payrolls totaled 152,000 and 181,000 respectively. The unemployment rate rose to 4.2% in March, and the labor participation rate edged up to 62.5%, remaining below the pre-pandemic level of 63.3%. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part time for economic reasons edged down to 7.9% in March from 8.0% in February. Average hourly earnings ticked down to an increase of
3.8% year-over-year in March.
Retail Sales rebounded in March after a relatively slow start for the year with a decline in January then a less than expected rise in February. March Data posted an increase of 1.4% month-over-month and 4.6% year-over-year. The rise was driven in large part by motor vehicle and parts dealers, which were up 8.8% year-over-year. Vehicle purchases were likely boosted by consumers anticipating near-term price increases due to the increases in tariffs. However, the Control Group sales decelerated to 0.4% month-over-month from the 1.3% rise in February. The Control Group excludes restaurants, auto dealers, gas stations, and building materials, and is used to estimate personal consumption expenditures (PCE) for goods in GDP calculations In March, price increases measured by both the Consumer Price Index (CPI) and Core CPI, which excludes volatile food and energy components, decelerated from last month and came in lower than consensus expectations. The headline CPI dropped
0.1% month-over-month and rose 2.4% year-over-year, while the Core CPI rose 0.1% month-over-month and 2.8% year-overyear. The Personal Consumption Expenditures (PCE) price index increased by 0.3% from the previous month and 2.5% yearover-year in February. The Core PCE deflator, which excludes food and energy and is the Fed’s preferred gauge, accelerated its increase to 0.4% month-over-month and 2.8% from 2.6% year-over-year. Inflation remains above the Fed’s 2% target.
BOND MARKET REVIEW
World Stock Market Index Descriptions
S&P 500–The S&P 500 is a market value-weighted index of 500 large-capitalization stocks. The 500 companies included in the index capture approximately 80% of available US market capitalization.
NASDAQ–The NASDAQ Composite Index is the market capitalization-weighted index of over 3.300 common stocks listed on the NASDAQ stock exchange. Dow Jones–The Dow Jones Industrial Average is an index that tracks 30 large, publicly-owned companies trading on the New York Stock Exchange and the NASDAQ. The Financial Times Stock Exchange Group (FTSE)–The FTSE is a share index of the 100 companies listed on the London Stock Exchange with the highest market capitalization. DAX–The Deutscher Aktienindex (DAX) is a blue chip stock market index consisting of the 30 major German companies trading on the Frankfurt Stock Exchange. Hang Seng–The Hang Seng Index is a freefloat-adjusted market-capitalization- weighted stock market index in Hong Kong.
It is used to record and monitor daily changes of the largest companies of the Hong Kong stock market and is the main indicator of overall market performance in Hong Kong. Nikkei–Japan's Nikkei 225 Stock Average is a price-weighted index composed of Japan's top 225 blue-chip companies traded on the Tokyo Stock Exchange. © 2025 Chandler Asset Management, Inc. An Independent Registered Investment Adviser. Data source: Bloomberg, Federal Reserve, and the US Department of Labor. This report is provided for informational purposes only and should not be construed as specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as an indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation, or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment. Fixed income investments are subject to interest rate, credit, and market risk. Interest rate risk: The value of fixed income investments will decline as interest rates rise.
Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low-rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk.
Market risk: the bond market, in general, could decline due to economic conditions, especially during periods of rising interest rates. The S&P Corelogic Case-Shiller home price index tracks monthly changes in the value of residential real estate in 20 metropolitan regions across the nation.
Source: Bloomberg
Source: Bloomberg
Data as of 3/31/2025
Since 1988, Chandler
Asset Management
has specialized in
providing fixed
income investment
solutions to risk-averse
public agencies and
institutions. Chandler’s
mission is to provide
fully customizable
client-centered portfolio
management that
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generates income in
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Current Release
(130.65) $B ln JAN. 31
2.40% DEC. 31
4.10% FEB. 28
7.50% FEB. 28
301.83 FEB. 28
$69.76 FEB. 28
2.80% FEB. 28
2.20% FEB. 28
1.04 FEB. 28
Prior Release
(122.66) $B ln FEB. 28
2.40% DEC. 31
4.20% MAR. 31
7.50% MAR. 31
309.30 MAR. 31
$71.48 MAR. 31
2.40% MAR. 31
0.90% MAR. 31
1.08 MAR. 31
One Year Ago
20 City Council Agenda Item #7d
Staff Report
Meeting Date: May 27, 2025
To: Mayor and City Council
From: Todd Juhasz, City Manager
Subject: Springhill Mine SMARA Lead Agency
Memorandum of Understanding (ATTACHMENT A)
Recommendation:
Authorize the City Manager to execute a Memorandum of Understanding (MOU) with Siskiyou County to cede lead agency authority for Surface Mining and Reclamation Act (SMARA) and related California Environmental Quality Act (CEQA) responsibilities.
Background & Summary:
As summarized in the attached MOU, Springhill Mine seeks to expand future mining operations to property within the jurisdiction of Siskiyou County. The purpose of the expansion is to extend the life of the mine and not to increase the intensity of current mining operations. Current mining operations within the jurisdiction of the City of Mt. Shasta will be unaffected by the expansion.
The MOU is required pursuant to Public Resources Code Section 21165 and CEQA Guideline Section 15051, to identify a primary entity to act as the Lead Agency for Surface Mining and Reclamation Act (SMARA) and related California Environmental Quality Act (CEQA) responsibilities.
Financial Impact:
Ceding lead agency authority as recommended will reduce City costs related Staff time for processing SMARA and CEQA compliance documentation.
Environmental
Executing the MOU does not constitute a project under CEQA because the activity is not capable of causing a direct or reasonably foreseeable indirect physical change in the environment. Expansion of future mining operations and related SMARA compliance will be subject to CEQA compliance.
Attachments:
A. MOU
Regular
X Consent
Closed
Presentation
21 ATTACHMENT A
Memorandum of Understanding (MOU)
Lead Agency Responsibilities for the Springhill Mine
Between the City of Mt. Shasta and the County of Siskiyou Springhill Mine is currently operating aggregate processing and extraction activities within the jurisdiction of the City of Mt. Shasta and operating aggregate processing activities within the jurisdiction of Siskiyou County. Springhill Mine seeks to expand future mining operations to property within the jurisdiction of Siskiyou County at the following locations: APNs:021-060-010, 057-771-360-057-771-070-057-771-080).
The purpose of the expansion is to extend the life of the mine and not to increase the intensity of current mining operations. Current mining operations within the jurisdiction of the City of Mt.
Shasta will be unaffected by the expansion. Pursuant to Public Resources Code Section 21165 and CEQA Guideline Section 15051, local agencies may cooperate to determine who will act as the Lead Agency for Surface Mining and Reclamation Act (SMARA) and related California Environmental Quality Act (CEQA) responsibilities.
When two or more agencies have a substantial claim to be the lead agency, the agencies may, by agreement, designate an agency as the lead agency. An agreement may also provide for cooperative efforts by two or more agencies, by contract, joint exercise of powers, or similar devices.
The responsibilities of each jurisdiction shall be as follows:
Responsibility Agency
SMARA & CEQA for the entire Springhill Mining Operation County of Siskiyou Land Use Authority & CEQA for projects occurring in each respective jurisdiction
City of Mt. Shasta and
County of Siskiyou
The County of Siskiyou is identified as the Lead Agency for all SMARA responsibilities (including annual inspections) for the Springhill Mine. The City of Mount Shasta relinquishes any SMARA related responsibilities for the Springhill Mine.
The County of Siskiyou is identified as the Lead Agency for all CEQA responsibilities for the Springhill Mine related to SMARA compliance. The City of Mount Shasta relinquishes any CEQA responsibilities for the Springhill Mine related to SMARA compliance.
Both the County of Siskiyou and the City of Mount Shasta will keep Land Use authority for each respective jurisdiction. Both jurisdictions will maintain separate Use Permits and related CEQA compliance mandates.
This MOU will become effective upon the submittal of a complete Reclamation Plan Amendment application to Siskiyou County, which proposes to expand the Spring Hill Mine into County jurisdiction. Should the proposed expansion project be denied, this MOU will become null and 22 void. This MOU shall remain in effect for the duration of the permitted mining operations, reclamation, and closure.
The formal acknowledgement of responsibilities has been signed by each respective jurisdiction:
City of Mount Shasta County of Siskiyou
______________________ _____________________________
Todd Juhasz, City Manager Angela Davis, County Administrator 23 CITY COUNCIL AGENDA ITEM #8
MEETING DATE: May 27, 2025
TO: Mayor and City Council
FROM: Malisa Dodd, Finance Director
SUBJECT: Combining of Gas Tax Funds 25, 26, 27 and 28
RECOMMENDATION:
Staff respectfully requests the City Council approve the combining of gas tax funds to streamline tracking and reporting.
BACKGROUND & SUMMARY:
Currently there are 4 separate funds used to track gas tax revenue received from the State.
After discussion with staff and the City Auditor we have decided it would be easier to track and report these funds in one combined fund.
ATTACHMENTS:
Balances for Funds 25, 26, 27 and 28
X Regular Session
Special Session
Emergency
Session
Closed Session
24 User:
Printed: 05/21/2025 - 1:04PM
[email protected]
Summary Trial Balance
General Ledger
Period: 01 to 13, 2025
Include: (ALL)
Account From: 25-000-1000
Account To: 28-000-3999
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance FUND 25 Gas Tax - Sec. 2105 - Prop 111
ASSETS
25-000-1010 Cash in Bank 0.00 72,926.91 18,338.81 7,297.03 83,968.69 25-000-1030 Cash Savings Account-LAIF 0.00 0.00 7,454.45 0.00 7,454.45 25-000-1200 Accounts Receivable 0.00 1,765.44 1,730.04 3,495.48 0.00 25-000-1300 Due From Other Goverments 0.00 0.00 0.00 0.00 0.00 ASSETS Totals: 0.00 74,692.35 27,523.30 10,792.51 91,423.14
LIABILITIES
25-000-2010 Accounts Payable 0.00 0.00 0.00 0.00 0.00
LIABILITIES Totals: 0.00 0.00 0.00 0.00 0.00
FUND BALANCE
25-000-3900 Fund Balance 0.00 -74,692.35 0.00 0.00 -74,692.35 25-000-3950 Prior Period Adjustments 0.00 0.00 0.00 0.00 0.00 25-000-3980 Change In Fund Balance 0.00 0.00 0.00 0.00 0.00 FUND BALANCE Totals: 0.00 -74,692.35 0.00 0.00 -74,692.35 FUND 25 Totals: 0.00 0.00 27,523.30 10,792.51 16,730.79 FUND 26 Gas Tax - Sec. 2106 - Const.
ASSETS
26-000-1010 Cash in Bank 0.00 179,216.15 47,079.87 62,385.78 163,910.24 26-000-1030 Cash Savings Account-LAIF 0.00 0.00 8,028.19 0.00 8,028.19 26-000-1200 Accounts Receivable 0.00 4,319.42 4,232.49 8,551.91 0.00 26-000-1300 Due From Other Goverments 0.00 0.00 0.00 0.00 0.00 GL-Summary Trial Balance (5/21/2025 - 1:04 PM) Page 1
25 Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 183,535.57 59,340.55 70,937.69 171,938.43
LIABILITIES
26-000-2010 Accounts Payable 0.00 0.00 54,675.00 54,675.00 0.00 LIABILITIES Totals: 0.00 0.00 54,675.00 54,675.00 0.00
FUND BALANCE
26-000-3900 Fund Balance 0.00 -183,535.57 0.00 0.00 -183,535.57 26-000-3950 Prior Period Adjustments 0.00 0.00 0.00 0.00 0.00 26-000-3980 Change In Fund Balance 0.00 0.00 0.00 0.00 0.00 FUND BALANCE Totals: 0.00 -183,535.57 0.00 0.00 -183,535.57 FUND 26 Totals: 0.00 0.00 114,015.55 125,612.69 -11,597.14 FUND 27 Gas Tax - Sec. 2107 - Maint
ASSETS
27-000-1010 Cash in Bank 0.00 118,016.00 43,130.11 61,506.76 99,639.35 27-000-1030 Cash Savings Account-LAIF 0.00 0.00 804.04 0.00 804.04 27-000-1200 Accounts Receivable 0.00 2,448.15 2,390.68 4,838.83 0.00 27-000-1300 Due From Other Goverments 0.00 0.00 0.00 0.00 0.00 ASSETS Totals: 0.00 120,464.15 46,324.83 66,345.59 100,443.39
LIABILITIES
27-000-2010 Accounts Payable 0.00 0.00 0.00 0.00 0.00
LIABILITIES Totals: 0.00 0.00 0.00 0.00 0.00
FUND BALANCE
27-000-3900 Fund Balance 0.00 -120,464.15 0.00 0.00 -120,464.15 27-000-3950 Prior Period Adjustments 0.00 0.00 0.00 0.00 0.00 27-000-3980 Change In Fund Balance 0.00 0.00 0.00 0.00 0.00 FUND BALANCE Totals: 0.00 -120,464.15 0.00 0.00 -120,464.15 FUND 27 Totals: 0.00 0.00 46,324.83 66,345.59 -20,020.76 FUND 28 Gas Tax - Sec. 2107.5 - Engr
GL-Summary Trial Balance (5/21/2025 - 1:04 PM) Page 2
26 Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS
28-000-1010 Cash in Bank 0.00 11,937.10 7,500.00 0.00 19,437.10 28-000-1030 Cash Savings Account-LAIF 0.00 0.00 33.72 0.00 33.72 28-000-1200 Accounts Receivable 0.00 5.93 0.00 5.93 0.00 28-000-1300 Due From Other Goverments 0.00 0.00 0.00 0.00 0.00 ASSETS Totals: 0.00 11,943.03 7,533.72 5.93 19,470.82
LIABILITIES
28-000-2010 Accounts Payable 0.00 0.00 0.00 0.00 0.00
LIABILITIES Totals: 0.00 0.00 0.00 0.00 0.00
FUND BALANCE
28-000-3900 Fund Balance 0.00 -11,943.03 0.00 0.00 -11,943.03 28-000-3950 Prior Period Adjustments 0.00 0.00 0.00 0.00 0.00 28-000-3980 Change In Fund Balance 0.00 0.00 0.00 0.00 0.00 FUND BALANCE Totals: 0.00 -11,943.03 0.00 0.00 -11,943.03 FUND 28 Totals: 0.00 0.00 7,533.72 5.93 7,527.79
Report Totals: 0.00 0.00 195,397.40 202,756.72 -7,359.32 GL-Summary Trial Balance (5/21/2025 - 1:04 PM) Page 3
27 CITY COUNCIL AGENDA ITEM #9
MEETING DATE: May 27, 2025
TO: Mayor and City Council
FROM: Ken Kellogg, Public Works Director
SUBJECT: Approval of Contract with Progression Engineering for Stormwater System Improvement Projects
RECOMMENDATION:
Staff recommends that the Council approve a contract with Progression Engineering for the Planning and Design of the Stormwater Drainage Improvement Projects, contingent upon funding from the California Water Resources Control Board (CWSRF). The base bid was $875,842, well below the grant amount of $1,575,000. There are several minor options we would like to add to the agreement and pricing is forthcoming.
BACKGROUND:
The City received a grant from the California State Water Resources Control Board for the purposes of preparing planning documents for the City’s Cold Creek Storm Drainage Improvements Project, Washington Drive & Mt. Shasta Boulevard Storm Drainage Improvements Project, and McCloud Avenue Storm Drainage Improvements Project (three projects) that will each reduce flood hazards, improve drainage, and improve stormwater quality.
On April 20th, the City conducted a bid opening for the Stormwater Drainage Improvements Project. Four (4) bids were received. The lowest qualified base bid was from Progression Engineering. City staff performed a review of the bid package and found it acceptable, meeting or exceeding all requirements stated in the RFP.
X Regular Session
Special Session
Emergency
Session
Closed Session
28 Professional Services for
Planning and Design of
Stormwater Drainage
Proposal presented to the City of Mt Shasta by
Progression Engineering on May 19, 2025
29 Professional Services for Planning and Design of Stormwater Drainage Improvement Projects
May 19, 2025
Page (Front)
Cover Letter
May 19, 2025
Ken Kellogg
City of Mt. Shasta
305 N Mt. Shasta Blvd.
Mt. Shasta, CA 96067
[email protected]
RE: Request for Proposals - Professional Services for Planning and Design of Stormwater Drainage Improvement Projects
Dear Mr. Kellogg,
I am pleased to submit our proposal for the Planning and Design of Stormwater Drainage Improvement Projects for the City of Mt. Shasta. This proposal represents a firm binding offer for 90 days.
Progression Engineering, along with our sub-consultants (Wood Rodgers, BKF, Crawford & Associates), is committed to delivering high-quality professional services to address the critical drainage infrastructure challenges outlined in the RFP for all 3 projects: Cold Creek Storm Drainage Improvements Project, Washington Drive & Mt. Shasta Boulevard Storm Drainage Improvements Project, and McCloud Avenue Storm Drainage Improvements Project.
Progression Engineering is a certified Disadvantaged Business Enterprise (DBE), which will help meet your Water Board grant’s DBE goals. We are a nimble engineering firm that specializes in providing personalized services to cities of your size. On our team is Wood Rodgers, a firm known for its expertise in flood modeling and grant applications, to provide drainage analysis and grant support services. Additionally, we partner with BKF, which specializes in utility and roadway designs, to deliver constructible and cost-effective improvement designs, and Crawford & Associates for geotechnical engineering support.
Collectively, our Northern California team has extensive experience in stormwater management and drainage infrastructure projects, and we are confident in our ability to meet the goals and timelines of the City and your grant funding.
I certify that:
1. Progression Engineering and our subconsultants are not in litigation that may have a significant and adverse impact on our ability to perform services for the City of Mt.
Shasta.
01 (Excluded from Page Limit)
30 Page (Back)
2. We have the resources, expertise, and commitment to complete all components of the project in a timely and competent manner, as outlined in the Scope of Work, RFP, and any RFP addendums.
3. The professional who signs this proposal as the project manager will be present at all scoped meetings requested by City of Mt. Shasta staff members and will fully participate in the day-to-day management of the contract.
4. Non Discrimination Certification: Progression Engineering and its subconsultants do not and will not discriminate against any employee or applicant for employment on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status.
Our proposal is based on providing “best value” to achieve your goal of a new, upgraded storm drain system in City ROW and a design that mitigates flooding in your community.
We have several “Optional Tasks” (see Task 5) in our scope that could benefit the project, depending on the results of the Task 1 modeling and City’s preferred alternative. Our base scope uses approximately 55% of your grant budget, leaving you with approximately $700k of additional budget and flexibility to use on some or all of the Optional Tasks.
As the Project Manager, I am committed to working with the City every step of the way.
This project is an incredible opportunity to provide your community with new drainage infrastructure that will keep homes, businesses, schools, and transit routes safe from flooding for decades to come. I acknowledge receipt of all RFP addendums.
Sincerely,
Darren Choy, PE, ENV SP
Principal and Project Manager
Authorized to Negotiate for the Project Team
Progression Engineering
[email protected]
(341)221-9238
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Table of Contents
Cover Letter
Table of Contents
Project Team: Org Chart and Key Staff
Approach
Detailed Scope of Work
Project Schedule
Project Budget
References (Previous 5 Years)
Appendix
02 (Excluded from Page Limit)
32 Page (Back)
Project Team: Org Chart and Key Staff
Progression Engineering
Progression Engineering is a civil engineering design firm, established in 2024. We have over 17 years of public works infrastructure experience in stormwater/drainage, green infrastructure, complete streets, utilities, site design, grading/earthwork, and ADA compliance.
Darren Choy, PE, ENV SP, Overall Project Manager and Project’s Single Point of Contact
Darren brings a diverse, 17+ year civil engineering background of drainage-hydrologyhydraulics, green infrastructure/stormwater, multi-modal transportation, and public works design experience from his time working in Northern CA, Southern CA, and Hawaii. Darren has a history of managing multidisciplinary, multi-consultant project teams for public infrastructure projects.
As Project Manager, Darren has experience overseeing multi-discipline, multi-consultant projects for drainage and roadway improvement projects. He has direct experience preparing drainage calculations, construction document PS&E, outreach, and environmental elements of infrastructure drainage projects, providing both “big picture” and “in-the-weeds” perspectives.
Wood Rodgers
Wood Rodgers, Inc. is a California corporation with a staff of over 350 employees including professionally registered engineers in the fields of water resources, civil, transportation, Progression
Engineering
Project Manager
Civil Engineering
Outreach
Wood Rodgers
Drainage
Environmental
Outreach
BKF
PS&E
ROW
Topographic Survey
Crawford &
Associates
Geotechnical
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traffic, structural, mechanical; graphic information system (GIS) technicians; licensed hydrogeologists; and certified floodplain managers.
Wood Rodgers has been especially focused on developing high quality Storm Drainage Master Plans and drainage studies, and our experience includes the development and refinement of storm drain assessment processes for storm drainage and flood control infrastructure. Wood Rodgers specializes in detailed one- and two-dimensional hydrologic and hydraulic modeling, employs an asset management approach to inventory and assess facilities, and develops risk-based improvement prioritization and grant applications.
Our flood control projects would not be successful without the support of our environmental planners and biologists, who play a critical role in navigating permitting challenges and constraints of permits with the U.S. Army Corps of Engineers, Regional Water Quality Control Board, and California Department of Fish and Wildlife.
Cheng Soo, PE, CFM, Drainage
Cheng is a Principal with Wood Rodgers with more than two decades of engineering planning and design experience in water resources for flood control infrastructure including pipes, levees, floodwalls, open channels, detention basins, reservoirs, and pump stations; and for green infrastructure and large trash capture devices. He has comprehensive experience including flow gage installation, hydrologic and hydraulic analyses, condition inspection and assessments, geodatabase and website design, drainage facility design, FEMA CLOMR and LOMR applications, FEMA levee certification, operations and maintenance manuals, and state and federal grant applications.
Tim Chamberlain, Environmental
Tim is a Senior Environmental Planner specializing in the project delivery of small- and large-scale transportation projects. He has 18 years of experience preparing environmental technical studies and environmental documents and managing a team of environmental specialists from project concept through construction. Tim has extensive experience in a variety of aspects of planning, including land use, environmental planning, cultural resources, and community outreach and engagement. As a former Caltrans employee, Tim received extensive training in Intermodal Transportation Management System. 03 34
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BKF
BKF supports a diverse range of markets, including transportation, water resources, land surveying, infrastructure, land development, government, civic, parks and open space, education, and healthcare. We provide a number of specialty services--agency permit expediting, master planning, grant/funding strategies, sustainable infrastructure, site accessibility consulting, hydrology/hydraulics, traffic, utility locating services, automated construction surveying monitoring, and 3D laser scanning—to expedite the design and approval of projects.
BKF’s proven project approach recognizes that developing dynamic projects is informed by focused team collaboration, mitigating physical constraints and potential risks, and balancing design goals with value engineering solutions.
Sravan Paladugu, PE, CFM, QSD/P, Civil Engineering Design Principal Sravan has over 21 years of water resources planning and design experience with an emphasis on hydrology, hydraulic and water quality. He is experienced in conducting technical analysis and preparing reports to aid in design of flood control and stormwater management facilities associated with master-planned communities, highway drainage, watershed management, and regional floodplain mapping projects. He has extensive experience using programs such as XPSWMM, FLO-2D, HEC-GeoRAS, HEC-RAS, ArcGIS and other commonly used hydrology and hydraulic tools.
Erik Moreno, PE, PS&E
Erik is a licensed professional with 14 years of water resources engineering experience in the San Francisco Bay Area, working for both the public and private sector. He has a wide range of project experience that includes stormwater management planning, sustainability, hydrologic and hydraulic modeling stormwater infrastructure design, creek and river restorations, stormwater monitoring, and third-party technical review.
Crawford & Associates
Our team of engineers, geologists and technicians offer years of experience to handle any of your properties’ engineering needs including Geotechnical Engineering, Engineering Geology, Construction Inspection, Materials Testing, Environmental Assessments, Permit Processing, Plan Preparation and more. We are a young firm (founded in 2012) with high energy and talented associates who are committed to providing our clients with creative solutions and responsive service. 03 35
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Approach
Management of Work
Darren has an excellent history of managing multi-discipline, multi-consultant storm drain and flood control projects. As Project Manager, Darren is committed to regular status
meetings with the City and community outreach to inform the public and deliver the project. Darren will hold regular project meetings with BKF, Wood Rodgers, and Crawford & Associates to ensure deliverables are on time and checked for quality using MS Teams and cloud-based Bluebeam Studio Sessions for collaborative markups.
The project scope is distributed to each Project Team Members’ strength and staffing availability. The Project Team confirms they are staffed with the resources needed to complete this project – refer to the Appendix for detailed Project Budget including personnel, billable rates, hours assigned, and total cost of each task. The total cost for this project is $869,452 (excluding Optional Tasks).
Our Project Team has researched the site, City’s Storm Drain Master Plan, and RFP attachments to develop a concept markup with our initial thoughts on the project – see full-sized version in the Appendix.
Work Assignments and Structure
1. The initial step of the project is to establish a desired level of service with the City, identify project risk, challenges, and mitigation strategies, model the existing and proposed hydrologic and hydraulic drainage conditions, validate model results through reality checks with Public Works staff based on observed flooding conditions, and develop the most cost-effective and grant-competitive improvement alternative.
Wood Rodgers will develop up to two (2) improvement alternatives to mitigate flooding by modeling storm drain pipe and street network conveyance and to minimize maintenance requirements by recommending improvements resistant to clogging and sedimentation. Progression Engineering and BKF will coordinate with Wood Rodgers on construction feasibility and preliminary construction costs, as well as considerations for future roadway improvements (i.e., bike lanes, sidewalks, gap closures, green infrastructure). The Project Team shall submit the alternatives to Figure 1 Concept Markup - see
full size in Appendix
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the City and CA Water Resources Control Board with our recommendation. The City’s preferred alternative shall be used for PS&E.
2. BKF’s survey team will gather supplementary topographic survey to support the previous data collected and the project limits established by the City’s preferred alternative. The topographic survey will also include existing utility research to help the design avoid conflicts with existing utility mains.
3. Optional (per RFP Addendum #1, no ground disturbing activities): Crawford and Associates shall provide geotechnical engineering for pipe trench design that will protect the new drainage infrastructure with resiliency to the freeze/thaw cycles at the City, as well as protection from vehicular loading and subgrade shifts to ensure the proposed storm drain stays protected long-term.
4. Progression Engineering and BKF shall develop the PS&E. Progression Engineering and BKF shall utilize the storm drain modeling results, geotechnical data, topographic survey, and existing utility information to develop storm drain improvement and surface drainage improvement plans, specifications, and cost estimates.
5. Progression Engineering, with the support of Wood Rodgers’ graphic designers and BKF’s ROW research, will develop outreach materials and project fact sheets for public outreach, to inform the general public and property owners in the project limits of any temporary construction easements.
6. Utilize the project deliverables and outreach efforts to apply for construction funding in coordination with the City.
Drainage Analysis and Modeling
The Project Team understands the City prefers to abandon the existing storm drain within private ROW without restoring or repairing within private ROW. All proposed storm drain improvements shall include realigning Cold Creek into a new system within the City’s ROW, along with modeling for proposed curb, gutter, and/or sidewalk.
While the City does not intend to do full design and construction of new curb, gutter, and sidewalk for this Project (per RFP Addendum 1), the Project Team will still work with the City to incorporate these features into the model for future projects. The modeling will also include investigating if both proposed storm drain mains on Smith St and McCloud Ave could be reduced to just one main with some laterals, to reduce costs.
In addition to modeling the proposed storm drains along Washington Drive and Mt Shasta Boulevard for efficient local drainage and flood mitigation, the Project Team will also explore the alternative of extending the storm drain system along S Washington Drive to intercept and collect offsite runoff from overspilling onto local streets. Maintenance considerations will be integrated into the alternative to prevent debris clogging and to concentrate sediment for the ease of maintenance.
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The Project Team is aware of the adjacent separate Mill Creek Realignment, Basin, and Restoration project at Roseberg Lumber Mill – we assume these future design improvements will have capacity to receive our proposed project from Mt Shasta Blvd.
Building upon the Stormwater Master Plan (July 2020), the Project Team will further refine the hydrology to simulate accurate flows by including surface, groundwater, and snowmelt runoff. The hydraulic model will be developed with one- and two-dimensional models to include storm drain pipes, open channels, detention basins, and street networks. The advanced modeling features and high-resolution model details require state-of-the art software, such as InfoWorks ICM to deliver accurate flow simulations and optimized improvements. The software is owned by Autodesk and they provide free viewer licenses for public agencies.
Wood Rodgers’s drainage analysis will be used as a basis of design for the storm drain improvements that Progression Engineering and BKF will develop into construction-level PS&E.
Project is a linear underground project (LUP) and assumed exempt from RWQCB post construction stormwater treatment requirements for Phase 2 Permittees.
Figure 2 Excerpts from 2020 Stormwater
Master Plan
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Environmental Permitting
One of the critical path items on the Project is to obtain the environmental approvals needed to obtain grant funding and demonstrate consistency with the California Environmental Quality Act (CEQA). The Project would include replacement or existing stormwater drain systems; therefore, Wood Rodgers is confident the project would qualify for a CEQA exemption. A previous Notice for Exemption (NOE) was processed for the “South Downtown Infrastructure Improvements Project;” however, scope of the proposed project has slighted changed, and Wood Rodgers believes the submittal of a project specific NOE for the Storm Drain Improvements Project would be appropriate to ensure CEQA compliance.
Though the project would qualify for a CEQA Exemption, the project is required to meet federal National Environmental Policy Act requirements due to the project being funded through the State Water Resources Control Board via U.S. Environmental Protection Agency (U.S. EPA) funding. Therefore, Wood Rodgers has developed a scope of work that will provide both CEQA and NEPA compliance. This includes an updated biological resources report and cultural resources inventory report. It is assumed the U.S. EPA will delegate tribal consultation to the City, and it is in our scope of work to complete this task on behalf of the City.
Per Addendum #1, Wood Rodgers assumes no regulatory waters permitting with the U.S.
Army Corps of Engineers (Section 404), Central Valley Regional Water Quality Control Board (Section 401 or Waste Discharge Requirements), or the California Department of Fish and Wildlife (Section 1602) will be required for the project.
ROW and Easements
Project will relocate and realign the existing storm drain system and Cold Creek (existing alignments in pipes) from private property into the City ROW (e.g., Eiler Rd, S Washington Dr, McCloud Ave, Smith St, A St, Mt Shasta Blvd) to avoid costly ROW and easement acquisitions, long term maintenance logistics, and burdening both the City and private property owners.
There will be no proposed storm drain within private ROW. Some minor demolition, abandonment, and/or capping of existing storm drain may take place at the upstream and downstream ends of existing storm drain on private ROW. The Project Team will develop exhibits for the City to identify temporary construction easements for this minor work to assist with outreach to applicable property owners.
Grant Funding Applications
The Project Team will help prepare CWSRF construction funding applications to help fund construction of the project. Wood Rodgers will leverage expertise in detailed flood modeling, flood risk assessment, the FEMA Hazus program, and traffic interruption analysis to create competitive grant applications. Using the FEMA Hazus program, we assess 05 39
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potential flood risks based on detailed two-dimensional model results. We compare flood risks with capital improvement costs to prioritize projects. We prioritize projects with social equity considerations, especially for underserved communities, to help minimize agencies’ grant matching contributions. Additional benefits, such as mitigating traffic interruptions through the implementation of improvements, are also considered to further enhance the competitiveness of grant applications. Wood Rodgers has a proven track record demonstrated by successfully securing over $70 million in flood mitigation grants through competitive grant applications.
Education and Community Outreach
Per Darren’s discussion with Ken Kellog, general public participation or interest in the Project is expected to be minimal. The Project’s Outreach will be informing any property owners that may require a temporary construction easement and info the general public.
BKF’s ROW and survey team will incorporate City ROW information into the topographic survey for the Project Team to identify any ROW conflicts or temporary construction easements needed for construction. Progression Engineering will develop exhibits for the City’s outreach efforts, as well as some specific materials for properties that require temporary construction easements. Wood Rodger’s graphic design team will assist with creating “public-friendly” style graphic perspectives. We will coordinate with the City on the timing and message intent of the outreach materials. Two key opportunities for outreach would be: (1) after Task 1 (Planning Documents) to present the project to City Council; and (2) after final design is complete, while construction funding applications are in development (applications typically require some type of community outreach).
Compatibility with Future Improvements
The Project Team understands the City’s intent for the project is to get an upgraded storm drain. We know that the City intends to have bike lane, curb, gutter, sidewalk, and other streetscape/surface improvements for future projects. The Project Team will design the project to set up these future projects for success by including some extra depth to the system to allow flexibility for future connectivity and locate the storm drain improvements to key locations that will reduce future reconstruction costs and conflicts. The City will also be able to utilize this Project’s topographic survey, ROW info, as-built data, and geotechnical information for the future projects, reducing future costs. 06 40
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Detailed Scope of Work
Task 1: Preliminary Planning
Subtask 1.1: Preliminary Planning Documents
The Project Team shall prepare preliminary study documents to model and document the existing condition.
Catchments and Hydrologic Parameters
Catchment boundary accuracy is important for hydrologic modeling and runoff simulation for facility sizing. Wood Rodgers will utilize our proprietary catchment delineation tool to automate the delineation process, provide consistency, and minimize human interpretation.
Wood Rodgers will use this tool to automate catchment delineation for the three project sites with catchments detailed enough to support accurate catch basins sizing. This tool will include topographic resolutions, range from steep valleys and incised channels to detailed curb, gutter and street crown geometries, and also the connectivity of storm drains and channels.
The tool will use the latest land use and soil maps in conjunction with the catchment delineations to develop hydrologic parameters. Wood Rodgers will also develop design storms for the 2, 10, and 100-year return period based on the City’s or County’s hydrology standards and available data. The catchment parameters will incorporate snow melt, warm rain-on-snow events, groundwater recharge and surface runoff to estimate accurate design flows.
Existing Condition 1D/2D Model
Wood Rodgers proposes to develop a detailed and fully integrated one-dimensional (1D) model of storm drain pipes, open channels, and two-dimensional (2D) floodplain model.
The models will reflect the hydraulic interactions between storm drains and 2D floodplains, storm drains and open channels, and open channels and 2D floodplains.
A detailed and accurate open channel model is crucial to understand the true capacity and deficiencies, and even the maintenance requirements of Cold Creek. We will develop a detailed open channel model with LiDAR or surveys and construct detailed channel overbank elevation profiles to reflect accurate channel and 2D floodplain interaction during overbank flooding. The detailed open channel model can also be used to assess the frequency and extent of vegetation maintenance and the corresponding hydraulic impacts.
Wood Rodgers will develop 2D meshes to model floodplains up to a 100-year storm. A detailed flexible mesh will be developed and adjusted to capture the terrain resolution for street areas where conveyance and storage is important. The City’s drainage facilities 06 41
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include both storm drains and street networks. The interaction between the two systems should be hydrodynamically modeled to properly assess the true combined drainage capacity. This complex calibrated (accurate), and flexible model will serve as a basis for the City for years to come. The 2D mesh will also be used to evaluate the existing overland drainage at Washington Avenue and Mt Shasta Boulevard, as well as McCloud Avenue, and determine possible improvements to local drainage and locations for detention or other green infrastructure facilities.
The City’s drainage system performance will be evaluated using hydraulic results. The drainage systems within the City will be evaluated with the appropriate design storm frequencies and the resultant floodplain extents, and then categorized into 2-, 10-, and 100-year deficiencies.
Topographic Survey of the Project Areas:
• Collect topographic data via aerial survey of the existing City’s ROW within the project area
• Existing utility research, including utilizing City’s existing GIS database • Supplementary detailed topographic survey and utility locating within the design limits are provided in Task 3.1 for design plans.
BKF will start by conducting an Aerial LIDAR Survey of the project extents to collect current topographic information. The information will not be sufficient for design of street improvements, but will be at a level appropriate for improvement planning and to assist with the hydrologic and hydraulic analyses. As part of this task, BKF will provide aerial control and flight panel layout necessary for an aerial LIDAR survey to be flown at 20-scale with one-foot contour interval based on the limit of work. BKF's subconsultant will fly the site and develop an aerial LIDAR topographic survey, which can be used as a background for the project base and for hydrologic and hydraulic modeling. This 20-scale aerial topographic survey will include 1-foot contours. The topographic survey will be provided in AutoCAD 2021 format. The flight will include a new ortho photo and photogrammetry to pick up site features, such as roads, buildings, and other improvements. The extent of the aerial survey is approximately 25-acres, and will include the following streets and areas:
• McCloud Ave from N Mt Shasta Blvd to S Washington Dr. • Alpine St from Maple St to N Mt Shasta Blvd.
• Eiler Rd east of S Washington Dr.
• Water St. from west of Berry St to N Mt Shasta Blvd.
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• Smith St from N Mt Shasta Blvd to S A St and from S A St to S Washington Dr. • Old McClound Rd from S Mt Shasta Blvd to S Washington Dr. • Mill St from Apline St to Water St.
• N Mt Shasta Blvd from Chestnut St to Water St.
• S A St from Smith St to Gaudenzio St.
• S Mt Shasta Blvd to Roelofs Ct.
• S Washington Dr from McCloude Ave to Old McCloud Rd.
• The landscaped area south east of the Water St and Berry St intersection. • The creek between the railroad tracks and the I-5 North Off-ramp (approximately 7 acres).
Optional: Geotechnical engineering for trench and pavement design, to maximize pipe protection and minimize pipe/trench failure, and/or infiltration testing at potential green infrastructure and infiltration locations. See Optional Task 5.3.
Deliverables:
• Catchment boundaries and hydrologic parameters for the three project areas. • 2, 10, and 100-year Floodplain Maps, Deficiency map
• Aerial Topographic Survey
Subtask 1.2: Final Planning Documents
The Project Team shall prepare final planning documents for the proposed condition.
Proposed Improvements Modeling
Wood Rodgers will develop and model up to two (2) improvement alternatives to address capacity deficiencies. Alternatives will vary may include new or upsized storm drainage pipes, diversions, detention, and any combinations of the facilities. Multi-benefit improvement opportunities such as regional green infrastructure, recreation, and culvert daylighting will be emphasized when developing improvement alternatives to increase capacity, improve water quality, and incorporate social benefits and climate change resiliency.
The proposed improvements will be designed to convey flows based on the City’s design storm and to minimize future maintenance needs. Both the proposed storm drain systems and the street curbs and gutters will be simulated to evaluate the overall conveyance capacity of the combined system beyond just the storm drain infrastructure for the 100- year design storm.
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Technical Memorandum
A technical memorandum will be provided to summarize the hydrologic and hydraulic model development, existing and proposed pipe profiles and floodplains, and improvement design parameters. Wood Rodgers will address up to two rounds of comments to finalize the memorandum.
Deliverables:
• Proposed condition hydrologic and hydraulic modeling for two alternatives • Improvement design parameters
• Technical memorandum (up to 2 rounds of revisions based on City comments) Task 2: Environmental Documents
Subtask 2.1: Draft Environmental Documents
Draft Biological Resources Report and Endangered Species Act Documentation Wood Rodgers will conduct a records review and field surveys of the project area to identify any sensitive biological resources in the project area. Particular focus will be placed on species listed on the federal Endangered Species Act. Subsequent to conducting required literature research, Wood Rodgers’ biologist will conduct fieldwork to assess the presence/absence of sensitive biological resources (e.g., species or habitats). The location of any sensitive biological resources determined present on site, including identified wildlife, plants, and plant communities, will be mapped in the field using handheld Global Navigation Satellite Systems. The results of this research and field work will be included in a Biological Resources Report, which will highlight any impacts to special status species or their habitats. The report will include a determination for if the project could impacts any federally listed endangered species. At this early stage, and given the context of the project, no impacts to federally listed species are anticipated and consultation with USFWS is not expected to be necessary.
Draft Cultural Resources Report
Wood Rodgers will prepare a Cultural Resources Inventory Report to identify cultural or historical resources in the area and to evaluate the potential impact the project might have on these resources. This report will be prepared in compliance with Public Resources Code 15064.5, determining the significance of impacts to archaeological and historical resources.
The Cultural Resources Inventory Report will be prepared primarily to provide the necessary cultural information to the State Water Resources Control Board, covering National Historic Preservation Act Section 106 compliance, as part of their environmental cross cutting funding review.
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Draft CEQA Notice of Exemption
The project would qualify for a CEQA Categorical Exemption under CEQA Guidelines Section 15302 “Replacement or Reconstruction” subsection (c) “Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.” Therefore, Wood Rodgers will prepare a Notice of Exemption (NOE) Form and submit it to the City for review and comment.
Deliverables:
• Draft Biological Resources Report
• Draft Cultural Resources Report
• Draft CEQA Notice of Exemption
Subtask 2.2: Final Environmental Documents
Final Biological Resources Report and Endangered Species Act Documentation Upon receipt of the Draft Biological Resources Report from the City, Wood Rodgers will prepare a response to comments matrix to address all comments, and will develop a revised final Biological Resources Report. The final report will be provided to the City for submittal to the SWRCB for SWRCB environmental review and U.S. EPA compliance. If any further comments from the SWRCB are received. Wood Rodgers will address the comments and resubmit for SWRCB approval.
Final Cultural Resources Report
Upon receipt of the Draft Cultural Resources Report from the City, Wood Rodgers will prepare a response to comments matrix to address all comments and will develop a revised final Biological Resources Report. The final report will be provided to the City for submittal to the SWRCB for SWRCB environmental review and U.S. EPA compliance. If any further comments from the SWRCB are received. Wood Rodgers will address the comments and resubmit for SWRCB approval.
Final CEQA Notice of Exemption
Upon receipt of the Draft NOE, Wood Rodgers will finalize the NOE for City signature. Upon receiving the signed Final NOE, Wood Rodgers will submit the NOE to the Shasta County Recorder’s Office, and the California State Clearinghouse.
SWRCB / U.S. EPA NEPA Compliance Support
Wood Rodgers will provide environmental support to the City and SWRCB during the SWRCB review and U.S. EPA federal review process to ensure NEPA compliance documentation is acceptable. Wood Rodgers will work with SWRCB to respond to any inquires or request for information from U.S. EPA during the review process. Wood Rodgers will provide support throughout the SWRCB review process, responding to comments and questions, and providing additional information as needed. 08 45
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Deliverables:
• Final Biological Resources Report
• Final Cultural Resources Report
• Final CEQA Notice of Exemption and Submittal
• SWRCB / U.S. EPA NEPA Compliance Support
Subtask 2.3: Temporary Construction Easement Documentation Based on the results from Task 1, Project Team will identify the need for any temporary construction easements and boundary analyses required. Project Team shall submit temporary construction easement documentation (easement location exhibits) to the Public Works Director and CA Water Resources Control Board. As an optional task 5.4, BKF will perform a boundary analysis of existing right-of-way and existing easements and will provide plat and legal descriptions for new or temporary. Project Team is not responsible for negotiating easements or ROW with private property owners.
Final easement language and agreements are the responsibility of the City's attorney or City's designated representative authorized to negotiate easement and ROW language on behalf of the City.
Task 4 (Education and Outreach) shall use the results of the temporary construction easements to inform outreach efforts to clarify construction area impacts.
Deliverables:
• Temporary construction easement exhibits
Subtask 2.4: Local Permit Acquisition
The Project Team shall assist the City with getting local City permits for the proposed improvements (i.e., grading, building, road closure, utility connections).
Per RFP Addendum #1, Wood Rodgers assumes no regulatory waters permitting with the U.S. Army Corps of Engineers (Section 404), Central Valley Regional Water Quality Control Board (Section 401 or Waste Discharge Requirements), or the California Department of Fish and Wildlife (Section 1602) will be required for the project. Any proposed work done in open creek conveyances are assumed to be routine maintenance. Optional Task 5.1 can be used for additional creek work beyond routine maintenance.
Deliverables:
• Local City Permits
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Task 3: Design and Construction Planning
Prepare construction plans, specifications, and cost estimate (PS&E) construction documents for the construction of the three projects, assume 3 separate bid packages.
Project Team will coordinate with the City at the 50% design level if all 3 projects should be consolidated into 1 bid package.
Subtask 3.1: Supplemental Topographic Survey
Based on the results of Tasks 1 and 2, and the City’s selected alternative, Project Team shall perform a round of supplementary topographic and underground utility survey to get additional information to supplement the aerial survey of Task 1.1. This task helps fill in any data gaps and get additional information on the existing conditions needed for design plans. As the extent of improvements are not known at this time, the supplemental field survey extents and underground utility locating labor fee are an estimate. We will verify the survey limits and days required prior to start of work. We anticipate up to five (5) working days for field crews and do not anticipate traffic controls will be required. If traffic controls or an encroachment permit is required, we will provide those as an additional service. The topographic survey will be comprised of the following:
a. Supplemental Field Survey – Following the hydrologic and hydraulic analysis, BKF will perform supplemental field surveys to supplemental the aerial survey for design of pipeline and roadway improvements. The field topographic survey will traditional ground surveying methods to complete the detailed topographic mapping. We will locate and collect all visible features which include: concrete, structures, curbs, flowline, lip of gutter, edge of pavement, fences, apparent low spots, striping, USA markings, signage, mailboxes, and utility features (water valves, service meters, fire hydrants, back flow preventers, vaults, clean-outs, pull-boxes, and manholes). We will show horizontal locations of water valve lids, and provide depth from top of the lid to the gate valve (or top of dirt if it is covered). We will dip the sanitary sewer manholes, storm drain manholes, and storm drain catch basin that are safe to access. Photos of the insides of SS/SD manholes will be included in the deliverables.
The invert information, pipe sizes and directions will be provided, however the underground utility line work and research of as-built information will be done by BKF civil engineering team. The survey data points will be included in the CAD file but will be in a frozen/off layer. BKF will provide Civil 3D surfaces. b. Underground Utility Locating – BKF’s in-house utility locators will perform utility investigation services using standard industry acceptable methods as per California Government Code section 4216 to determine the approximate horizontal position and depth of detectable utility lines within the designated areas described above. 09 47
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BKF’s field crews will use a combination of water-based paint and pin flags to mark the results of our investigation on the ground surface. BKF crews may opt to use the Ground Penetrating Radar (GPR), if the soil conditions will return a good signal to attempt to locate utility lines with no tracer wires, such as laterals that cross the existing storm drain line. Individual field conditions will dictate the thoroughness of our subsurface utility investigation. BKF will perform a reasonable effort to determine the location of the existing underground utility lines; however, due to technical limitations of today’s most modern equipment, no guarantee (expressed or implied) can be made. Irrigation lines, empty conduits, and abandoned utilities will not be located.
c. Mapping – The signed hardcopy Topographic Map will be an instrument of service.
Electronic mapping will be completed in an AutoCAD format and can be transferred and used by others for future projects.
1) The mapping is anticipated to be compiled at 1” = 20’, and will also indicate individual spot elevations at various locations throughout the site. BKF will take a series of photographs for future reference and documentation of current field conditions encountered during the time of the survey. 2) The vertical control for the survey will be tied to the North American Vertical Datum of 1988 (NAVD88).
3) The basis of bearings horizontal control for this project will be tied to California State Plane Coordinates, Zone III based on the North American Datum of 1983 (NAD83). The mapping will be done in ground distance.
In addition, BKF will capture up to five cross sections of the existing creek channel west of the railroad tracks to supplement the aerial survey. We anticipate up to one (1) working days for field crews and do not anticipate traffic controls will be required. If traffic controls or an encroachment permit is required, we will provide those as an additional service.
Deliverables:
• Updated Topographic Map
Subtask 3.2: 50% PS&E
Prepare 50% level PS&E for the proposed project.
Anticipated plans are:
• Title sheet • Demolition Plans (10 sheets at 20
scale)
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• Erosion Control Plans and Details
• Storm Drain Plan and Profiles (20
sheets at 20 scale)
• Detail sheets
• Optional: Street Improvement
Plans for curb, gutter, sidewalk,
and/or green infrastructure – see
Optional Task 5.2
The new storm drain system improvements will be designed to avoid existing utilities.
Utility main relocations are not included. If required, BKF will design utility main relocations as additional service per Optional Task 5.2.
Technical specifications (using City Standard Specifications and format) will be provided as part of the submittals listed in the tasks below. This scope assumes the City will provide and assemble all general provisions (aka front end specs) related to this project.
The detailed construction cost estimate will break out each component of the design with item descriptions and unit costs. Due to many variables surrounding bidding and construction conditions, this cost estimate will not represent a guarantee that bids received will be equal to the opinion. Unit costs will use recent project bid data, Caltrans D2 historic unit bid data, and City-provided cost data.
A virtual comment review/resolution meeting will be held following receipt of the 50% City and CA Water Resources Control Board comments.
Deliverables:
• 50% plans (PDF format)
• 50% cost estimate (PDF and/or Excel format)
• 50% specifications (PDF and/or Word format)
Subtask 3.3: 100% PS&E
Based on the City’s comments and feedback on the 50% design, Project Team shall update the project to 100% design level.
A virtual comment review/resolution meeting will be held following receipt of the 100% City and CA Water Resources Control Board comments (if any).
Deliverables:
• 100% plans (PDF format)
• 100% cost estimate (PDF and/or Excel format)
• 10% specifications (PDF and/or Word format)
• Response to City’s 50% comments
Subtask 3.4: Final PS&E
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Based on the City’s comments and feedback on the 100% design, Project Team shall update the project to Final (bid ready).
A virtual page-turn meeting will be held with the City to go over the final deliverables.
Deliverables:
• Response to City’s 100% comments
• Final plans (PDF format)
• Final cost estimate (PDF and/or Excel format)
• Final specifications (PDF and/or Word format)
Subtask 3.5: CWSRF and FEMA Construction Funding Applications Prepare and submit complete up to 2 CWSRF construction funding applications for feasible project(s).
Project Team shall utilize information developed in Tasks 1-3 of the project, FEMA Hazus, and any City-provided data for the application. Any additional information, studies, or elements requiring additional scope shall be negotiated with the City via addendum or a separate project.
Deliverables:
• CWSRF construction funding applications
Task 4: Education and Outreach
Subtask 4.1: Outreach Meetings and Activities
Conduct outreach meetings/activities regarding the three projects to inform the public about design alternatives, necessary easements, and project benefits.
Progression Engineering, with Wood Rodgers’s graphics team, shall prepare education and outreach materials for the project for 2 audiences:
- general public: project fact sheet and project overview presentation (Powerpoint) for the City
- private properties with existing Cold Creek and/or storm drainage infrastructure to be abandoned: project fact sheet with potential impacts listed (e.g., any private drains connected to Cold Creek and/or existing storm drain might no longer function) or impacted by a temporary construction easement 11 50
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Wood Rodgers’s graphics team shall provide up to 3 perspectives or graphics based on the project deliverables to assist with the education and outreach. Project Team shall submit outreach materials to the Public Works Director and CA Water Resources Control Board.
City shall review the outreach materials prior to distribution. The City is responsible for any distribution of outreach materials (i.e., mail, online postings, physical copies, etc.) and setting up of any outreach events/meetings.
Deliverables:
• Outreach Materials (General Public version, Private Property version) Optional Task 5
Project Team shall not perform the following optional subtasks without written approval from the City. These tasks are intended to provide the City with flexibility for additional services that may benefit the project, based on the results of the previous tasks, available fees, City’s priorities, and grant requirements.
Fees in the Project Budget are not assigned to these Optional Tasks as their full scope is not defined at this time.
Optional Subtask 5.1: Creek Realignment and Restoration (Modeling, Permitting, and Design)
Project Team will evaluate the need for any open channel/conveyance improvements, such as realignment, bank stabilization, channel grading, etc.
Flow Monitoring
The open space at the headwaters of Cold Creek is subject to high groundwater inflow and snowmelt runoff. To accurately assess the contribution of these factors to the watershed’s total runoff, Wood Rodgers proposes to install one rental gage strategically placed at the upstream extent of the project. This gage will monitor and record depth and flow data continuously over two wet seasons to support validation and calibration of the drainage system model. The collected data will then be used in conjunction with the hydraulic model to estimate corresponding flow rates.
Model Calibration
Proposed improvements may be oversized without proper calibration. A properly calibrated hydrologic and hydraulic model will be consistent with and match historical data, such as depth/flow gage data.
Wood Rodgers will collect and quality check rain and depth gage data for one selected wet season for model calibration. The wet season with the highest peak flow during the two 11 51
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monitoring seasons will be selected for model calibration. Wood Rodgers will refine the model’s hydrologic and hydraulic parameters iteratively using the quality checked historical recorded data to ensure accurate model performance. The intent is to refine the model parameters so that the model’s depth and flow results match the historical data before further analysis is conducted using hypothetical design storms as input.
Creek Permitting
If creek realignment and/or restoration is determined to be necessary for the proposed project, the project would be required to process regulatory waters permitting with the USACE, RWQCB, and CDFW. Potential Regulatory Permits and studies for creek work.
Deliverables:
• Quality checked rain and pipe gage data | Calibrated models for one wet season • Depth and flow data at one location for two years
• Aquatic Resources Delineation Report
• Draft Pre-Construction Notification
• Section 404 Compliance Certificate
• Section 401 Water Quality Certification
• Notification of Streambed Alteration
• Final Streambed Alteration Agreement
• Compensatory Mitigation Plan
• Creek Design PS&E
Optional Subtask 5.2: Surface Improvements
The Project Team shall design curb, gutter, sidewalk, green infrastructure, bike path, and/or utility main relocations based on the Task 1 modeling results, Task 3.1 existing utility locations, and City’s direction on preferred improvements.
Deliverables:
• Surface improvement PS&E
Optional Subtask 5.3: Geotechnical
This geotechnical engineering work is listed as “optional” as RFP Addendum #1 indicates “No ground disturbing activities will be conducted as part of this project.” This task can be 12 52
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modified to make assumptions if no borings are allowed. Crawford and Associates is able perform geotechnical engineering services to support each task of the project. • Feasibility Study of existing conditions
• Subsurface Exploration borings and lab testing
• Geotechnical Report for Geotechnical recommendations for pipeline design and construction including trench excavatability, stability, backfill unit weight, soil modulus, OSHA soil types, backfill placement and compaction, pipe support, groundwater considerations, skin friction and passive resistance for thrust restraint design, construction considerations, and recommendations for new pavement sections.
• Geotechnical review of the plans and specifications
• Creek conveyance bank stabilization explorations and recommendations.
Deliverables:
• Preliminary Geologic/Geotechnical Memo (Desktop Study) • Geotechnical Report (draft and final)
Optional Subtask 5.4: Boundary Survey & Easement Support The project team is working with the assumption that any improvement within the existing asphalt cover roadway will be in City Right-of-Way. If it appears that infrastructure may be located outside of the City Right-of-Way, or if requested by the City, locating the Right-ofWay boundary line and delineation of one or more new easements may be needed for additional services.
Boundary Survey – BKF will perform a Boundary Survey. While performing the field work associated with the topography, BKF will conduct field research for primary monumentation to establish boundary resolution. Once the research and reconnaissance has been completed, BKF will perform a boundary determination, which includes an analysis of the assembled evidence with respect to its relationship to the title and other documentary evidence. BKF will review the title report provided by the City and document easements and encumbrances identified that may impact design of the facility. The boundary lines will be included on the topographic mapping. The requirement for a Record of Survey is not known. If sufficient existing monumentation is not recovered, if a material discrepancy is discovered, or any other provisions requiring a Record of Survey as stated in Section 8762 of the Professional Land Surveyors Act of the State of California are encountered, BKF will prepare a Record of Survey to fulfill our legal and professional obligation.
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Plat & Legal Description – BKF will research for recorded maps, and other recorded documents to facilitate in preparing plats and the legal description for one or more new easements. BKF will prepare the plats, mathematical closure calculations, and legal descriptions, and stamp final exhibits. This effort excludes recording fees, title company coordination, and preparation of deed jacket.
Services and/or Information To Be Provided by Client
• Utility GIS information
• City will coordinate and reserve community meeting facilities. • Advertising of outreach events
• City will provide one contact person who will serve as the City’s representative and will consolidate all plan review comments for each submittal milestone into one list of official comments to which the Project Team can respond. • City will provide bid and contract “boilerplate” documents, such as invitation, instructions, general and special conditions, contract forms, insurance, forms, etc. • Existing water pressure is adequate for any irrigation requirements • SWPPP is not required – project assumes less than 1 acre of disturbed soil or SWPPP prepared by future contractor
• Traffic Control shall be prepared by future contractor(s), based on their means and methods of construction phasing
• Latest vesting deeds/documents
• Reimbursable direct costs include travel, printing/reproduction, delivery, record searches, and postage
Limitations Of Scope and Exclusions
Please note that the tasks to be performed by the Project Team are limited purely to those outlined above. Substantive changes requested by the Client or changes in the Client’s program or direction that are inconsistent with prior approvals are subject to additional services fees. Any additional services that the Project Team is asked to perform over and beyond those described above will be billed on a negotiated and Client-approved, fixed-fee, or hourly basis.
The following services or tasks are specifically excluded from the scope:
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• Studies and Calculations (other than those specified in scope above) • Stormwater Pollution Prevention Plan (SWPPP)
• Hand delivered workshop notifications and or flyers
• Repair to utilities encountered during geotechnical investigations not marked by Underground Service Alert (USA) or shown on plans provided by the City. • Arborist report
• Payment of fees (permit, processing, noticing, etc.)
• Setting missing property corners
• Design services through construction
• Construction staking
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Project Schedule
The following Project Team shall plan to complete work by February 2027 per the City’s RFP Addendum #2 schedule:
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Project Budget
The following summarizes our project budget. Refer to the Appendix for detailed hourly, bill rate, and task breakdown. Travel and other non labor costs are included in “Other Direct Costs.”
Task # Task Name Hours Other
Direct
Costs
Total Cost
1 Preliminary Planning
1.1 Preliminary Planning Documents 253 $1,000 $77,312
1.2 Final Planning Documents 296 $1,000 $80,992
2 Environmental Documents
2.1 Draft Environmental Documents 107 $17,000 $42,951
2.2 Final Environmental Documents 81 $5,500 $25,217
2.3 Temporary Construction Easement
Documentation
92 $500 $18,778
2.4 Local Permit Acquisition 66 $- $12,450
3 Design and Construction Planning
3.1 Supplemental Topographic Survey 268 $4,900 $62,724
3.2 50% PS&E 1,078 $2,100 $246,322
3.3 100% PS&E 818 $2,600 $176,930
3.4 Final PS&E 282 $2,100 $63,658
3.5 CWSRF Construction Funding
Applications
148 $- $40,088
4 Education and Outreach
4.1 Outreach Meetings and Activities 120 $1,500 $28,420 5 Optional Tasks
5.1 Creek Realignment and Restoration
(Modeling, Permitting, and Design)
* * *
5.2 Surface Improvements * * *
5.3 Geotechnical * * *
5.4 Boundary Survey & Easement Support * * *
Project Totals 3,609 $38,200 $875,842
* To-be-determined, dependent on City’s direction and project need to use Optional Tasks 15 58
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References (Previous 5 Years)
Progression Engineering
1. Kayla Szubielski, Project Manager &
Design Consultant for the City and County
of Santa Cruz, RRM Design Group
(949) 361-7950
[email protected]
Project: Santa Cruz Rail Trail Segments 7
PH2, 8-9, 10-11
Scope: 7+ miles of urban bike paths, road
intersections, drainage, and
stormwater/green infrastructure
improvements
Team Member Role: Civil Engineer of
Record / Engineering Manager
2. Michael Williams, Senior Bond Project
Manager, Hayward Area Recreation and
Park District
(510) 888-0119
[email protected]
Project: San Leandro Community Park
Phases 2 and 3
Scope: ~30 acres of grading and drainage
improvements, utility design (storm,
sewer, water, fire), ADA compliance,
parking (300+ stalls), and site
development
Team Member Role: Civil Engineer of
Record / Engineering Manager
Wood Rodgers
1. Olivia Grupp, Public Works Project
Coordinator, City of Lakeport
(951) 852-0513
[email protected]
Project: City of Lakeport Forbes Creek
Study
Team Member Role: Project Manager
2. Bozhena Palatnik, Senior Civil Engineer,
City of Belmont
(650) 222-6444
[email protected]
Project: Belmont Storm Drainage Master
Plan
Team Member Role: Project Manager
BKF
1. Natalie Gribben, Associate Engineer,
Town of Hillsborough
[email protected]
Project: Hillsborough CIP Projects
Team Member Role: Civil Project Manager
2. Francine Magno, Senior Civil Engineer,
Estero Municipal Improvement District
[email protected]
Project: Lift Station 59 Effluent Line
Improvements
Team Member Role: Civil Project Manager
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Appendix
Concept Markup
Detailed Budget (Fee)
Resumes
Project Experience
16 (Excluded from Page Limit)
60 Page
16 (Back)
61 62
Project Budget
Progression
Engineering
Progression
Engineering
Progression
Engineering
Hourly Rate: $210 $175 $163
1 1.1 Preliminary Planning Documents 80 80 $ 1,000 $ 17,800 120 -$ 36,140 $ 53 -$ 23,372 $ 0 -$ -$ 253 $ 1,000 $ 77,312
1.2 Final Planning Documents 100 100 $ 1,000 $ 22,000 196 -$ 58,992 $ 0 -$ -$ 0 -$ -$ 296 $ 1,000 $ 80,992 TASK 1 Total Hours 180 0 0 180 316 53 0 549
TASK 1 Subtotal ( $ ) $ 37,800 $ - $ - $ 2,000 $ 39,800 -$ 95,132 $ -$ 23,372 $ -$ -$ $ 2,000 $ 158,304 2 2.1 Draft Environmental Documents 20 20 40 $ 500 $ 7,960 67 $ 16,500 $ 34,991 0 -$ -$ 0 -$ -$ 107 $ 17,000 $ 42,951
2.2 Final Environmental Documents 12 20 32 $ - $ 5,780 49 $ 5,500 $ 19,437 0 -$ -$ 0 -$ -$ 81 $ 5,500 $ 25,217
2.3 Temporary Construction Easement Documentation 20 50 70 $ 500 $ 12,850 0 -$ -$ 22 -$ 5,928 $ 0 -$ -$ 92 $ 500 $ 18,778
2.4 Local Permit Acquisition 36 30 66 $ - $ 12,450 0 -$ -$ 0 -$ -$ 0 -$ -$ 66 $ - $ 12,450 TASK 2 Total Hours 88 0 120 208 116 22 0 346
TASK 2 Subtotal ( $ ) $ 18,480 $ - $ 19,560 $ 1,000 $ 39,040 $ 22,000 $ 54,428 -$ 5,928 $ -$ -$ $ 23,000 $ 99,396 3 3.1 Supplemental Topographic Survey 12 12 $ 500 $ 3,020 0 -$ -$ 256 $ 4,400 $ 59,704 0 -$ -$ 268 $ 4,900 $ 62,724
3.2 50% PS&E 100 180 50 330 $ 1,000 $ 61,650 0 -$ -$ 748 $ 184,672 1,100 $ 0 -$ -$ 1,078 $ 2,100 $ 246,322
3.3 100% PS&E 120 240 70 430 $ 1,500 $ 80,110 0 -$ -$ 388 $ 1,100 $ 96,820 0 -$ -$ 818 $ 2,600 $ 176,9303.4 Final PS&E 40 60 50 150 $ 1,000 $ 28,050 0 -$ -$ 132 $ 1,100 $ 35,608 0 -$ -$ 282 $ 2,100 $ 63,658
3.5 CWSRF and FEMA Construction Funding Applications 20 24 44 $ - $ 104 8,400 -$ 31,688 $ 0 -$ -$ 0 -$ -$ 148 $ - $ 40,088 TASK 3 Total Hours 292 504 170 966 104 1524 0 2,594
TASK 3 Subtotal ( $ ) $ 61,320 $ 88,200 $ 27,710 $ 4,000 $ 181,230 -$ 31,688 $ $ 376,804 7,700 $ -$ -$ $ 11,700 $ 589,722 4 4.1 Outreach Meetings and Activities 50 40 90 $ 1,500 $ 19,000 30 -$ 9,420 $ 0 -$ -$ 0 -$ -$ 120 $ 1,500 $ 28,420 TASK 4 Total Hours 50 40 0 90 30 0 0 120
TASK 4 Subtotal ( $ ) $ 10,500 $ 7,000 $ - $ 1,500 $ 19,000 -$ 9,420 $ -$ -$ -$ -$ $ 1,500 $ 28,420 5 5.1 Creek Realignment and Restoration (Modeling, Permitting, and Design) 0 $ - $ 0 - -$ -$ 0 -$ -$ 0 -$ -$ 0 $ - $ - 5.2 Surface Improvements 0 $ - $ 0 - -$ -$ 0 -$ -$ 0 -$ -$ 0 $ - $ - 5.3 Geotechnical 0 $ - $ 0 - -$ -$ 0 -$ -$ 0 -$ -$ 0 $ - $ - 5.4 Boundary Survey & Easement Support 0 $ - $ 0 - -$ -$ 0 -$ -$ 0 -$ -$ 0 $ - $ - TASK 5 Total Hours 0 0 0 0 0 0 0 0 TASK 5 Subtotal ( $ ) $ - $ - $ - $ - $ - -$ -$ -$ -$ -$ -$ $ - $ - TOTAL HOURS 610 544 290 1,444 566 1,599 0 3,609
TOTAL FEE $ 128,100 $ 95,200 $ 47,270 $ 8,500 $ 279,070 22,000$ 190,668$ 7,700$ 406,104$ -$ -$ $ 38,200 $ 875,842 TASK
Total Other Direct
Costs
Fee Footnotes: 1. Fixed fee tasks will be billed as the work progresses until the task is completed and the total amount stated in the contract for thetask is invoiced.2. Incidental expenses incurred by Progression Engineering or any subconsultant it may hire to perform services for this project are reimbursed by the Client at actual cost plus 10% to cover its overhead and administrative expenses. Reimbursable expenses include, but are not limited to, reproduction costs, postage, shipping, and handling of drawings and documents, long-distance communications, fees paid to authorities having jurisdiction over the project, the expense of any additional insurance requested by Client in excess of that normally carried by Project Team or its subconsultants, travel expenses (transportation/automobile/lodging/meals), and renderings and models. Reimbursable automobile travel mileage will be billed at the current IRS business standard mileage rate.3. Adjustment to Hourly Billing Rates: Progression Engineering reserves the right to adjust hourly rates on an annual basis.
Senior Project
Manager
Professional Services for Planning and Design of Stormwater Drainage Improvement Projects - Detailed Budget Progression Engineering
Project Engineer Civil Engineer
SUBCONSULTANT SUMMARY
Cost Per SubTask Hours Per Sub-Task Other Direct Costs Cost Per Sub- Task Cost Per Sub- Task Other Direct Costs Hours Per Sub-Task Other Direct Costs Total Cost Per SubTask Hours Per
Sub-Task
Wood Rodgers BKF
Preliminary PlanningEnvironmental Documents Design and Construction Planning Education and Outreach Optional Tasks
PROJECT TOTALS
Progression Engineering Crawford & Associates
Wood Rodgers BKF Crawford & Associates
PROJECT TOTALS
Total Hours Per
Sub-Task Total Hours Per Sub-Task Total Other Direct Costs Total Cost Per Sub-Task Prime and Sub Summary Budget Page 1 of 4
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Principal Engineer Principal Planner Project Planner Planner Project Engineer II Gage Contractor Senior Planner I Soo Chamberlain Dellas Correa
Hourly Rate: $347 $347 $275 $253 $292 $0 $314
1 1.1 Preliminary Planning Documents 20 100 120 $ - $ 36,1401.2 Final Planning Documents 32 164 196 $ - $ 58,992 TASK 1 Total Hours 52 0 0 0 264 0 0 316
TASK 1 Subtotal ( $ ) $ 18,044 $ - $ - $ - $ 77,088 $ - $ - $ - $ 95,132 2 2.1 Draft Environmental Documents 11 23 33 67 $ 16,500 $ 34,9912.2 Final Environmental Documents 11 23 15 49 $ 5,500 $ 19,437
2.3 Temporary Construction Easement Documentation 0 $ - $ - 2.4 Local Permit Acquisition 0 $ - $ - TASK 2 Total Hours 0 22 46 48 0 0 0 116 TASK 2 Subtotal ( $ ) $ - $ 7,634 $ 12,650 $ 12,144 $ - $ - $ - $ 22,000 $ 54,428 3 3.1 Supplemental Topographic Survey 0 $ - $ - 3.2 50% PS&E 0 $ - $ - 3.3 100% PS&E 0 $ - $ - 3.4 Final PS&E 0 $ - $ - 3.5 CWSRF and FEMA Construction Funding Applications 24 80 104 $ - $ 31,688 TASK 3 Total Hours 24 0 0 0 80 0 0 104
TASK 3 Subtotal ( $ ) $ 8,328 $ - $ - $ - $ 23,360 $ - $ - $ - $ 31,688 4 4.1 Outreach Meetings and Activities 30 30 $ - $ 9,420 TASK 4 Total Hours 0 0 0 0 0 0 30 30
TASK 4 Subtotal ( $ ) $ - $ - $ - $ - $ - $ - $ 9,420 $ - $ 9,420 5 5.1 Creek Realignment and Restoration (Modeling, Permitting, and Design) 0 $ - $ - 5.2 Surface Improvements 0 $ - $ - 5.3 Geotechnical 0 $ - $ - 5.4 Boundary Survey & Easement Support 0 $ - $ - TASK 5 Total Hours 0 0 0 0 0 0 0 0 TASK 5 Subtotal ( $ ) $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTAL HOURS 76 22 46 48 344 0 30 566
TOTAL FEE $ 26,372 $ 7,634 $ 12,650 $ 12,144 $ 100,448 $ - $ 9,420 $ 22,000 $ 190,668 Wood Rodgers
Education and Outreach Optional Tasks
Total Hours Per
Sub-Task
Total Other Direct
Costs
Wood Rodgers Wood Rodgers TOTALS
TASK
Preliminary PlanningEnvironmental Documents Design and Construction Planning Total Cost Per SubTask
Wood Rodgers Budget Page 2 of 4
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Project Budget
PIC SPM TM SPE PE PE DE DE SM IP SC SS Aerial Flight UL Paladugu Moreno Alvarez-Muro Rovira Dunning Lau-Iijima Baxter Yarosh (Surv. Mg) (Inst. Per) (Surv. Chn) (Stf. Surv) (Lump Sum) (Util. Loc) Hourly Rate: $349 $306 $301 $257 $226 $226 $197 $197 $277 $220 $165 $197 $11,616 $259 1 1.1 Preliminary Planning Documents 8 4 8 32 1 53 $ - $ 23,372
1.2 Final Planning Documents 0 $ - $ - TASK 1 Total Hours 0 8 0 0 0 0 4 0 8 0 0 32 1 0 53 TASK 1 Subtotal ( $ ) $ - $ 2,448 $ - $ - $ - $ - $ 788 $ - $ 2,216 $ - $ - $ 6,304 $ 11,616 $ - $ - $ 23,372 2 2.1 Draft Environmental Documents 0 $ - $ - 2.2 Final Environmental Documents 0 $ - $ - 2.3 Temporary Construction Easement Documentation 2 4 16 22 $ - $ 5,928
2.4 Local Permit Acquisition 0 $ - $ - TASK 2 Total Hours 0 2 4 16 0 0 0 0 0 0 0 0 0 0 22 TASK 2 Subtotal ( $ ) $ - $ 612 $ 1,204 $ 4,112 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 5,928 3 3.1 Supplemental Topographic Survey 8 4 20 64 64 48 48 256 $ 4,400 $ 59,704
3.2 50% PS&E 8 100 80 60 180 240 40 40 748 $ 1,100 $ 184,672
3.3 100% PS&E 8 60 32 40 80 120 24 24 388 $ 1,100 $ 96,820
3.4 Final PS&E 4 40 16 8 16 32 8 8 132 $ 1,100 $ 35,6083.5 CWSRF and FEMA Construction Funding Applications 0 $ - $ - TASK 3 Total Hours 20 208 128 108 276 392 76 72 20 64 64 48 0 48 1,524 TASK 3 Subtotal ( $ ) $ 6,980 $ 63,648 $ 38,528 $ 27,756 $ 62,376 $ 88,592 $ 14,972 $ 14,184 $ 5,540 $ 14,080 $ 10,560 $ 9,456 $ - $ 12,432 $ 7,700 $ 376,804 4 4.1 Outreach Meetings and Activities 0 $ - $ - TASK 4 Total Hours 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TASK 4 Subtotal ( $ ) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 5 5.1 Creek Realignment and Restoration (Modeling, Permitting, and Design) 0 $ - $ - 5.2 Surface Improvements 0 $ - $ - 5.3 Geotechnical 0 $ - $ - 5.4 Boundary Survey & Easement Support 0 $ - $ - TASK 5 Total Hours 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TASK 5 Subtotal ( $ ) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTAL HOURS 20 218 132 124 276 392 80 72 28 64 64 80 1 48 1,599 TOTAL FEE $ 6,980 $ 66,708 $ 39,732 $ 31,868 $ 62,376 $ 88,592 $ 15,760 $ 14,184 $ 7,756 $ 14,080 $ 10,560 $ 15,760 $ 11,616 $ 12,432 $ 7,700 $ 406,104 BKF
BKF BKF TOTALS
Total Hours Per
Sub-Task
Total Other Direct
Costs
Total Cost Per SubTask
TASK
Preliminary PlanningEnvironmental Documents Design and Construction Planning Education and Outreach Optional Tasks BKF Budget Page 3 of 4
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Principal Project Manager I Senior Engineer I Senior Geologist Project Engineer II/Geologist II Project Engineer I/Geologist I Staff Engineer/Geologist Drafter Project Controller Admin Assisstant Hourly Rate: $303 $231 $226 $198 $176 $165 $154 $138 $149 $127 1 1.1 Preliminary Planning Documents 0 $ - $ - 1.2 Final Planning Documents 0 $ - $ - TASK 1 Total Hours 0 0 0 0 0 0 0 0 0 0 0 TASK 1 Subtotal ( $ ) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 2
2.1 Draft Environmental Documents 0 $ - $ - 2.2 Final Environmental Documents 0 $ - $ - 2.3 Temporary Construction Easement Documentation 0 $ - $ - 2.4 Local Permit Acquisition 0 $ - $ - TASK 2 Total Hours 0 0 0 0 0 0 0 0 0 0 0 TASK 2 Subtotal ( $ ) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 3
3.1 Supplemental Topographic Survey 0 $ - $ - 3.2 50% PS&E 0 $ - $ - 3.3 100% PS&E 0 $ - $ - 3.4 Final PS&E 0 $ - $ - 3.5 CWSRF and FEMA Construction Funding Applications 0 $ - $ - TASK 3 Total Hours 0 0 0 0 0 0 0 0 0 0 0 TASK 3 Subtotal ( $ ) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 4
4.1 Outreach Meetings and Activities 0 $ - $ - TASK 4 Total Hours 0 0 0 0 0 0 0 0 0 0 0 TASK 4 Subtotal ( $ ) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 5
5.1 Creek Realignment and Restoration (Modeling, Permitting, and Design) 0 $ - $ - 5.2 Surface Improvements 0 $ - $ - 5.3 Geotechnical 0 $ - $ - 5.4 Boundary Survey & Easement Support 0 $ - $ - TASK 5 Total Hours 0 0 0 0 0 0 0 0 0 0 0 TASK 5 Subtotal ( $ ) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTAL HOURS 0 0 0 0 0 0 0 0 0 0 0 TOTAL FEE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Crawford & Associates Crawford & Associates Crawford & Associates TOTALS
Total Hours Per
Sub-Task
Total Other Direct
Costs
Total Cost Per SubTask
TASK
Preliminary PlanningEnvironmental Documents Design and Construction Planning Education and Outreach Optional Tasks Crawford&Associates Budget Page 4 of 4
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*Work performed as an employee of another company
Darren Choy, PE, ENV SP
Project Role: Project Manager and Principal in Charge
Darren brings a diverse, 17+ year civil engineering background of multi-modal transportation, green infrastructure, C.3 stormwater, drainage-hydrology- hydraulics, ADA compliance, and public works design experience from his time working in Northern CA, Southern CA, and Hawaii.
Projects
*Belmont Creek Watershed Management Plan, Belmont, CA. (2017-2019). Role:
Project Manager.
As the Project Manager for Michael Baker International, Darren developed a comprehensive Watershed Management Plan (WMP) for the Belmont Creek watershed.
The WMP screens, combines, and prioritizes alternatives for hydraulic modeling that includes green infrastructure and stormwater capture (including trash capture). The WMP establishes implementable and community supported flood risk reduction measures.
Implementation recommendations incorporate preliminary designs of alternatives, scheduling, cost estimates, and regulatory requirements, considering environmental constraints that could cause lengthy permitting delays. The WMP also includes a funding strategy that describes grant sources and other funding mechanisms for implementing the projects of the WMP.
*Park Drive (Drainage Master Plan BCA Implemenation), Carlsbad, CA. (2016-2019).
Role: Deputy Project Manager. APWA San Diego 2019 Award Michael Baker designed a new urban storm drain system that was identified for implementation in the City’s Drainage Master Plan. The new storm drain system consists of approximately 3,200 feet of pipe with 12 curb inlets, 17 cleanouts, two large main junction structures, and multiple sewer lateral relocations. Trash capture devices were strategically placed for optimal trash capture and maintenance accessibility. Coordination with multiple City departments and utility owners, ultimately resulted in a project that complied with City standards, but also fit within budget limitations. Work products consisted of improvement plans, cost estimate, specifications, hydrology & hydraulics report, SWPPP, water quality documentation, and construction support. *Santa Cruz Coastal Rail Trail Segments 7 PH1, 7 PH2, 8-9, 10-11, Santa Cruz, CA. (2020-2025). Role: Civil Engineer of Record, Civil Engineering Project Manager. ACEC CA State 2022 Award.
With Darren as the lead civil engineer and engineering manager, RRM prepared the trail network master and continues to assist multiple lead agencies with design construction documentation and overseeing implementation of critical segments of the corridor including Segment 7 and 8-9 for the City of Santa Cruz and Segments 10-11 for the County of Santa Cruz. Project includes: class I multiuse trail system with support of class II and class IV facilities that are ADA compliant; prefabricated pedestrian and bicycle bridges and viaducts at creek crossings and environmental sensitive areas; an extensive soldier pile retaining wall; stormwater treatment and urban drainage improvements across 9 miles – utilizing surface flow, storm drain piping, and trash capture devices. Construction of the 1.3-mile first phase of Segment 7 was completed in 2020 and the 0.8-mile long second phase will be completed in 2025. RRM is currently preparing construction documents for Segments 8 (0.6 miles), 9 (1.6 miles), 10 (1.5 miles), and 11 (3.2 miles) for the City and County.
Degrees
B.S. Civil Engineering, Minor
Business Management,
University of California Irvine,
2010
Licenses/Certifications
Professional Engineer - Civil,
California & Hawaii
Envision Sustainable
Professional, Institute for
Sustainable Infrastructure
Fundamentals of Project
Management, Michael Baker
University (IACET)
Organizations
Asian American Architects
and Engineers (AAAE) -
Northern CA, Membership
Committee
American Council of
Engineering Companies
(ACEC) - Bay Bridge Chapter,
Past State Director, President,
VP, Treasurer
CareerVillage.org, High School
Volunteer Mentor
67 Darren Choy, PE, ENV SP
*Work performed as an employee of another company
*City of Oakland Street Rehabilitation and Complete Streets Improvements, Oakland, CA. (2018-2020). Role: Civil Engineer of Record, Civil Engineering Project Manager. ACEC CA State 2021 Award.
Darren Choy served as a Project Manager for Michael Baker International, the City of Oakland’s on-call consultant. Darren and his project team conducted pavement evaluations and designed a variety of quick build and traditional design features such as signing and striping, utility relocations, raised bus platforms, bike and scooter lanes, ADA ramps, pavement rehabilitation, traffic signal modifications, pedestrian wayfinding, and urban drainage improvements (surface runoff and underground storm drains). Darren also supported the City with GPS-GIS data collection and asset management. Darren facilitated coordination among various City departments and AC Transit to integrate innovative design components, reduce conflicts, develop practical solutions, and create consistent bid documents. Darren worked closely with City staff for the Construction Document phases for Telegraph Avenue, Park Boulevard, and Lakeside Drive. Additionally, Darren’s team contributed to preliminary design for other streets: Broadway, Franklin St, West Grand Ave, 7th St, Foothill Blvd, MacArthur Blvd, and 98th St. *San Lorenzo Regional Community Park Phases 2 and 3, San Lorenzo, CA. (2020-Present). Role: Civil Engineer of Record, Civil Engineering Project Manager.
Darren was responsible for the civil engineering for redevelopment Phases 2 and 3 of San Lorenzo Park, a 32-acre park built in the 1960s. The Park includes a 1-acre pond of captured stormwater used for irrigation, new sports fields (natural and synthetic turf), basketball courts, playgrounds, dog park, walking loops, parking lot reconfiguration/expansion, and renovated community center.
The civil engineering design of the improvements include: 17 stormwater bioretention basins with storm drain network for all 32 acres; Synthetic turf and pervious pavements; Upgrading the existing flat sewer with new pipe, lift station, and engineered trench for groundwater and settlement mitigation; Fire protection upgrades: 5 new fire hydrants, fire department connection, and fire access roads; Parking lots with EV charging stations and solar panel canopies; New restroom building, maintenance building, trash enclosure structure with all new utility connections; Earthwork balance and fine grading. *280 Almaden Supportive Storage and Complete Streets, San Jose, CA. (2023-2025). Role: Civil Engineer of Record, Project Manager.
Darren led the design for this City of San Jose-Caltrans partnership beautification project to improve safety and aesthetically enhance the Route 280 underpass corridor by Almaden Boulevard near the city center. Planned enhancements include completing of sidewalk gaps, upgraded curb ramps, roadway storm drain upgrades and relocations, greenscaping, Class IV Bikeways and Class II Bike lanes, community garden and safe, secure storage for the unsheltered community. Project will connect to existing and future bike lanes and provide an RRFB enhanced pedestrian crossing for the storage facility. *King City Downtown Plaza, King City, CA. (2021-2025). Role: Civil Engineer of Record, Civil Engineering Project Manager.
Darren Choy was responsible for the civil engineering on the Prop 68 grant-funded project, intended to increase access to parks and open space facilities. The Downtown Park/Plaza project will be constructed in the heart of downtown at the blighted vacant property on the northeast corner of Broadway Street and Vanderhurst Avenue, helping revitalize the downtown area and providing a place for the public to eat, play, enjoy events, improve pedestrian connectivity, and relax while visiting the downtown. It will feature grass and brick open space areas, outdoor seating and tables, a stage area, trees and landscaping, interactive youth art features, a mural and sculpture, a public restroom and parking improvements. The project includes pervious pavements, traffic calming bulbouts with green infrastructure and storm drain upgrades, and extensive traffic turn analysis to ensure vehicles of all types can access the plaza. The project also sets up connections to future urban bike facilities. *On-Call Plan Checking Services, Carlsbad, CA. (2014-2017). Role: Plan Checker.
Darren performed plan checking services for the City of Carlsbad on an as-needed basis, acting as staff augmentation. Responsible for reviewing private development plans, public improvement plans, studies, drainage calculations, maps, and supporting documents for conformance with state and local requirements and accepted practices. *Staff Augmentation and Stormwater Reviewer, San Diego, CA. (2014-2015). Role: Project Engineer.
As part of Michael Baker International’s on-call contract with the County of San Diego, Darren worked 3 days/week at the County of San Diego as a Project Engineer, helping review stormwater and drainage reports, developing capital improvement plan projects, and other preliminary infrastructure designs. Darren worked with County staff and other staff augmentation engineers to ensure projects (internal, consultant, and developer) met County requirements and standards for design. 68 Cheng Soo, PE, CFM
Cheng, a Principal at Wood Rodgers, brings over two decades of engineering planning and design experience in water resources. His expertise spans flood control infrastructure, including pipes, levees, floodwalls, open channels, detention basins, reservoirs, and pump stations, as well as green infrastructure and large trash capture devices. Cheng specializes in drainage master studies, facility inspections and assessments, with a focus on designing drainage facilities that perform effectively in real-world conditions.
His extensive experience covers flow gage installation, hydrologic and hydraulic analyses, condition inspections, geodatabase and website design, drainage facility design, FEMA CLOMR and LOMR applications, FEMA levee certification, operations and maintenance manuals, and state and federal grant applications.
RELEVANTPROJECTEXPERIENCE
Hydrology and Hydraulics (H&H) Manual, Marin County Flood Control District – Marin County, CA | Project Manager of the development and update of the hydrology and hydraulics manual for stormwater and flood systems assessment and design. The manual is being updated with modern H&H modeling approaches, guidance and standards for flood reduction and flow modification projects in Marin County, and guidance for design under future climate change conditions.
City of Oakland Storm Drain Master Plan – Oakland, CA | Project Manager supervising the development of the City of Oakland’s Storm Drainage Master Plan. Additionally, it involves analyzing capacity issues for the 400 miles of storm drain pipes, 80 miles of natural creeks, reservoirs, and 40-acre Lake Merritt, followed by the development of flood mitigation improvements.
These improvements are prioritized using the FEMA flood risk model and the City's Equity Program. The project also encompasses financial analysis and support for grant applications to establish a sustainable funding mechanism for implementing the improvements.
Forbes Creek Neighborhood Improvement Project, Lakeport, CA| Project Manager for a SDMP update for the Forbes Creek watershed. He led the development of a defensible capital improvement plan for drainage and streets based on the recommendations developed in a 2012 neighborhood study. The project was structured to inventory the City’s storm drainage system and the system’s needs; identify flood conveyance deficiencies with H&H analysis; develop capital improvements to alleviate those deficiencies; and help the City prepare appropriate funding to sustain storm drainage facility improvements and maintenance.
City of Belmont Storm Drain Master Plan Update & Program Support – Belmont, CA | Project Manager responsible for providing engineering services to update the Master Plan. This plan prioritized maintenance and capital needs while proposing sustainable long-term funding mechanisms for the storm drain system. The findings from the master plan study would form the basis for recommendations on the City's flood management policy, land use planning, new development design standards, and coordination with other City infrastructure initiatives. The project's goal was to analyze the existing system and provide a comprehensive short- and long-term Capital Improvement Program with specified funding sources. It also aims to define green infrastructure elements and position the City to meet state and local
PROJECT ROLE
Drainage
CLASSIFICATION
Principal Engineer I
EDUCATION
BS, Civil Engineering, Montana State
University Bozeman, 2000
REGISTRATIONS/CERTIFICATIONS
Professional Civil Engineer, CA #66440
ASFPM Certified Floodplain Manager
No. US-08-03666
Hydraulic Institute Pump System
Assessment Professional (PSAP)
certification
PROFESSIONAL AFFILIATIONS
Floodplain Management Association
(FMA)
YEARS OF EXPERIENCE
25 years total
24 years with Wood Rodgers
69 Cheng Soo, PE, CFM (continued)
mandates for green infrastructure. Furthermore, it seeks new revenue sources to improve aging and deteriorating infrastructure.
San Jose Storm Sewer Master Plan – City of San Jose, CA | Project Manager supervising the development of a comprehensive asset based hydrologic and hydraulic GIS geodatabase with GIS tools, as well as facility inspections and an inventory of stormwater and green infrastructure facilities. Cheng is leading the development of detailed hydrologic and hydraulic models for 400 miles of pipes, 82 miles of open channels of the SCVWD facilities, 30 pump stations, 6 reservoirs, and 200 green infrastructures (including 30 large trash capture devices). The project includes refining a design storm based on historical gage data, surface and groundwater calibration based on 70 pipe and stream gages, alternative improvement analyses, a capital improvement plan, and an emergency action plan.
West Marin Drainage Rehabilitation – Marin County, CA | Project manager responsible for assessing the condition of 150 roadway culverts along Lucas Valley Road, Nicasio Valley Road and Point-Reyes Petaluma Road and rehabilitating deficient culverts. The roadway culverts were visually inspected using the checklist and rating system from the Federal Highway Administration Culvert Assessment Guidelines. Culvert lining, replacement, fish passage enhancement, riprap protection and outfall structures are being designed.
Simmons Slough Water Management System Drainage Improvements, Marin County Flood Control & Water Conservation District – Marin County, CA | Project Manager responsible for the design of a 18,000-gpm stormwater pump station to serve the Simmons Slough drainage area. The project scope includes design of two (2) 40 horsepower vertical axial line shaft pumps, inlet screen, discharge piping, discharge flap gates, five (5) culvert crossing upsizing replacements, sediment and vegetation removal at one site, and duckbill check valve installation at two (2) sites. Cheng is overseeing the basis of design report, alternatives analysis, pump design calculations, equipment selection, pump and piping layout, culvert layout, AutoCAD drafting, technical specification writing, and cost estimating.
City of Redwood City, Redwood Creek Channel Improvements – Redwood City, CA | Project Manager of this APWA 2019 Project of the Year, which developed the improvements of a concrete lined channel in the City of Redwood City. Cheng supervised the assessment of channel structural integrity, prioritization of section replacement, and development of improvement strategies, plans, specifications, and cost estimates for two of the channel reaches. Cheng successfully managed complexities such as lack of City easements, uncertain property information, very constricted working space, restricted funding, limited contractor interest, lack of similar projects in the area to review, and many encroachments by the private property owners.
Coyote Creek Evacuation Plan-Base Model Reconciliation – City of San Jose, CA | Cheng was the Project Manager for the refinement of a 200 square mile detailed urban City ICM model of the Coyote Creek watershed. The refinement made the Coyote Creek component consistent with recorded events and with the Santa Clara Valley Water District model. This Project provided a suitable basis for evacuation planning for flood conditions that could result from spills over the Anderson Dam spillway and/or local storm flooding.
Caltrans Northern Region On-Call for Districts 3 – El Dorado County, CA | Cheng provided water quality mitigation support to identify highway runoff water quality mitigation strategies. This project included identifying treatment control locations and designing treatment control features. The project involved constructing water quality basins, sand traps, outlet erosion protection, and bio-swales along the four-mile stretch of Route 89.
Carmel River 2-D Hydraulic Analysis, Roy Woods – City of Carmel, CA | Cheng performed a two-dimension hydraulic analysis of potential river erosion with FESWMS software. Cheng identified the magnitude and location of erosion, determined the downstream hydraulic impacts of bridge’s piers and found feasible improvements to mitigate the erosion.
Clear Lake, Indian Valley Reservoir and Capay Dam Water Management Model Project, Yolo County &Water Conservation District – Yolo County, CA | Cheng developed a model using MIKE-BASIN software through Microsoft Excel to regulate and forecast reservoir operational rules. All reservoir operating rules were written in Excel VBA codes. Cheng was responsible for determining reservoir operating schedules and rules, selecting the operating scheme that provided the most efficient and reliable irrigation withdrawal, and determining irrigation withdrawal patterns that were beneficial to farmers. 70 Tim Chamberlain
Tim Chamberlain is a Principal Environmental Planner specializing in the delivery of small- and large-scale transportation projects. He has 21 years of experience leading environmental technical studies, preparing environmental documents, and managing teams of environmental specialists from project concept through construction. Tim brings extensive experience in a wide variety of planning projects, including land use, environmental permitting and regulatory compliance, cultural resources, and community outreach and engagement. He has worked on public works projects with federal grant funding for most of his career and is experienced in CEQA and NEPA analysis, technical document preparation, and project approvals processes. As a former Caltrans employee, Tim received extensive training and experience in Intermodal Transportation Management System and GIS based programs.
WATER RESOURCES
Zone 7 Water Agency, Phase 1 Storm Damage Repairs, Alameda County, CA | Wood Rodgers is providing engineering design and environmental services to Zone 7 Water Agency for the repair of storm damage to flood protection facilities that occurred at the beginning of 2023. Repair work includes over 50 specific locations on numerous channels in Zone 7 jurisdiction. Currently, the Project is in the 65% design phase and is nearing completion of all the supporting environmental studies. Tim Chamberlain is the environmental and permitting lead for the project. He is directing a team of environment specialists to complete CEQA compliance and documentation, biological and cultural studies and will be the main point of contact in obtaining multiple regulatory agency permit approvals.
City of Rancho Cordova, Monier Circle Stormwater Detention Basin – Rancho Cordova, CA | Lead Environmental Planner providing full service CEQA and NEPA documentation for this federally funded flood risk reduction project. The project would provide additional flood capacity to alleviate flooding at downstream roadway crossings of the Folsom South Canal. Mr. Chamberlain is overseeing a team of environmental specialists to provide a cultural and biological study, CEQA document, and coordination with Cal OES and FEMA for NEPA documentation associated with flood protection funding. This project has completed CEQA and is proceeding with regulatory permits at the Regional Water Quality Control Board and the California Department of Fish and Wildlife. Construction is expected in 2025.
Well Replacement for Highlands RV Park – Bishop, CA | Prepared the California Environmental Quality Act (CEQA) documentation with a Notice of Exemption for the California State Water Resources Control Board (SWRCB) Division of Drinking Water (DDW) San Bernardino District for well replacement. The property is bordered by North Sierra Highway to the south, a residential community to the west and north, and undeveloped land to the east. The purpose of this replacement well was to provide water supply to over 500 water service connections and replace the existing decommissioned well due to high sand production.
Sacramento River West North Levee – West Sacramento, CA | Project Manager for providing environmental services for this project that includes performing a focused survey for elderberry shrubs (host plant for Valley Elderberry Longhorn Beetle), providing environmental awareness training to all construction personnel working on site and biological monitoring of sensitive biological resources and general environmental construction support.
Knights Landing Small Community Flood Risk Reduction Project – Yolo County, CA | Lead Environmental Planner supporting Yolo County (County) for its Small Communities Flood Risk Reduction Program (SCFRRP) Phase 2 Grant. Services included preparation of environmental technical studies including a biological resources report, wetland delineation, cultural resources report, and hazardous waste site assessment and soil testing. Tim lead the effort to prepare a CEQA Initial Study leading to a Mitigated Negative Declaration. The project was able to avoid all impacts to the adjacent wetland habitat avoiding the need for regulatory permits.
PROJECT ROLE
Environmental
CLASSIFICATION
Principal Environmental Planner
EDUCATION
BA, Political Science, University of
California, Los Angeles, 2005
PROFESSIONAL AFFILIATIONS
American Public Works Association
County Engineers Association of CA
YEARS OF EXPERIENCE
21 years total
5 years with Wood Rodgers
71 Tim Chamberlain (continued)
City of Chico Storm Water Master Plan – Butte County, CA | Lead Environmental Planner for the completion and update of the Storm Water Master Plan in coordination and compliance with MS4 permit requirements for the City of Chico. Tim is leading the effort to prepare a Program Level Environmental Impact Report that will support the Storm Water Master Plan and a variety of smaller improvement projects needed to implement that plan. Scope includes assisting the City with revising the SDMP to create a SWMP and will model the current system for hydraulics and hydrology to assist with stormwater planning. The plan will also update the City’s digital storm water maps and provide recommendations for improvement to the current system to stay within current local, state, and federal guidelines.
RD 817 Bear River North Levee Setback Project – Yuba County, CA | Lead Environmental Planner providing full services environmental for the Gibbs Pond and 40 Mile Road culvert replacements through the Bear River Levee. These services included preparation of environmental technical studies, preparation of a CEQA Initial Study leading to a Mitigated Negative Declaration, and obtaining environmental permits.
Reclamation District 1001 Auxiliary Pump Station – Sutter County, CA | Lead Environmental Planner. This project involves construction of a new pump station at the Lateral 4 Canal, piping water through the levee into the Natomas Cross Canal. The auxiliary pump station is needed to provide flood risk relief in the event of power outages at the main pump station which does not have backup power. Tim led a team of environmental specialists in preparing environmental technical studies and a CEQA Initial Study/Mitigated Negative Declaration. He coordinated with the Central Valley Flood Protection Board and Army Corps of Engineers to provide the necessary environmental documents to support a 408 Permit for encroachment into a federal levee. He also provided the necessary environmental analysis in support of a NEPA approval from FEMA who is providing federal funding for the project.
Nord Flood Risk Reduction Feasibility Study – Butte County, CA | Lead Environmental Planner. This project will evaluate the Big Chico Creek Watershed and identify improvement projects that could reduce flood risk. Tim is leading a team of environmental specialists to prepare an Environmental Constraints Analysis for a wide range of potential future projects. Further, his team will provide full service environmental support for construction of a bifurcation structure at a critical location where flooding is a major concern. Both the feasibility study and bifurcation structure projects are ongoing in 2022.
Manteca Dry Land Levee Project, San Joaquin Area Flood Control Authority – San Joaquin, CA | Lead Environmental Planner. This project is to evaluate the location and size of a dry land levee to protect the southern portion of the City of Manteca from major flood events associated with the San Joaquin River. Tim is leading a team of environmental specialists to develop an Environmental Constraints Analysis, assess environmental impacts for numerous alternatives, prepare environmental technical studies, and set up the next phase of the project where an Environmental Impact Report is anticipated. This project is still in the early planning and development phase with construction planned for 2023 or later.
West Sacramento Storm Drainage/Storm Water Master Plan Update – West Sacramento, CA | Providing environmental support and CEQA analysis for a comprehensive storm drainage and stormwater master plan update (SDSWMP) for the City of West Sacramento. The focus of the work primarily includes the interior drainage system for the City, which includes, roadside ditches; canals and pipelines of various sizes; gutters; drain inlets; detention and retention basins; and pump stations. The work has included significant coordination with the City and the local Reclamation Districts. This SDSWMP addresses MS4 stormwater permitting issues; identifies storm drainage facility upgrades needed to correct existing deficiencies and serve as a reference document of existing drainage facilities and their functional characteristics. 72 EDUCATION
M.S., Civil Engineering,
University of Utah,
Salt Lake City
B.S., Civil Engineering,
Osmania University,
India
REGISTRATION
Professional Civil
Engineer, CA
No. 74343
CERTIFICATIONS
Qualified SWPPP
Developer and
Practitioner, No. 00993
Certified Floodplain
Manager (CFM)
YEARS OF EXPERIENCE
21 years, 12 with BKF
SRAVAN PALADUGU, PE, CFM, QSD/P
CIVIL PRINCIPAL
Sravan has over 21 years of water resources planning and design experience. He is experienced in all aspects of a project from planning to design and construction.
He has worked on a handful of large pipeline projects from project inception to construction. He has also authored several technical and master plan studies. He has successfully completed numerous Capital Improvement Projects with construction budgets ranging from $300K to $9M, and has a thorough understanding of all project aspects such as, site and utility constraints, environmental impacts, traffic control, easements, constructibility analyses, and public outreach. He also has experience overseeing construction aspects of projects.
SELECT PROJECT EXPERIENCE
Shoreline Boulevard - Charleston Retention Basin, Mountain View - Shoreline Boulevard is a transformative site improvement project that redefines parking areas as a marriage of pedestrian and bicycle pathways and ecological habitat
- Utility research and relocation to support design and landscape features - Completed Hydrology Report for the expanded basin area including analysis of existing pump station
- Transforms existing parking lots into pedestrian and bicycle paths as part of a larger campus-wide network
- Grading designs for pathways, stormwater management, parking areas, and public rights-of-way
- Pavement Reconstruction for accessibility requirements - Creation of raised pedestrian crossing within Charleston Road to enhance pedestrian visibility and safety
- Integrated stormwater management and habitat planting to promote a more ecologically-sensitive design
- Coordinated approvals for planning, building and public works with City of Mountain View
- Design of new storm drain outfalls to accommodate expanded and re-grade retention basin
Hillsborough 30-Year Stormwater Master Plan and Storm Drain and Culvert Repair Projects, Hillsborough
- Prepared 30-year Stormwater Master Plan and CIP budget - Provided field investigation and visual identification of system deficiencies - Developed inventory of deficient systems and prioritization criteria to identify CIP projects
- Provided design for projects worth $2.2M in construction costs - Prepared PS&E for rehabilitation/replacement of 15 storm drain and culvert repair projects using trenchless and open-cut type installations - Conducted alternative analyses for various trenchless methods - Provided services during construction
2 RESUME
73 EDUCATION
B.S., Civil and
Environmental
Engineering, University
of California, Davis
REGISTRATION
PE, CA No. 81983
CERTIFICATIONS
Qualified SWPPP
Developer No. 26096
TOTAL YEARS
EXPERIENCE
14 years, 9 with BKF
ERIK MORENO, PE
CIVIL PROJECT MANAGER
Erik has over a decade of water resources engineering experience in the San Francisco Bay Area, working for both the public and private sectors. He has a wide range of project experience that includes stormwater management planning, hydrologic and hydraulic modeling, green and grey stormwater infrastructure design, creek and river restorations, stormwater monitoring, and third-party technical review.
SELECT PROJECT EXPERIENCE
Anna Drive Flood Reduction, Santa Clara
- BKF is currently working on the 65% design for a storm drain project that will upsize 2,100 linear feet of 12- to 21-inch RCP pipeline in Anna Drive, from the McCormick Drive intersection to the existing outfall in San Tomas Aquino Creek, located in the middle of the County’s San Tomas Expressway. The pipeline crosses through private property in a City easement
- The project is funded via a $3M federal grant administered by Caltrans, and a $400k local match. The project is required to follow Caltrans’ Local Assistance Procedures Manual
- Topographic and underground utility survey for the full project length and CCTV of the downstream-most pipe segment
- Hydrologic and Hydraulic modeling of the system to determine new pipe sizes, which are up to 42-inches in diameter with one 2’ x 4’ box segment and a backflow preventer
- Coordination with multiple stakeholders, including City of Santa Clara, Santa Clara County, Valley Water and Caltrans
Treasure Island and Yerba Buena Island, San Francisco
- Civil Engineering for planning base closure and re-use of Treasure Island and Yerba Buena Island
- Hydrology/hydraulic engineering for sanitary sewer,
storm drain & water systems
- Prepare utility master plans for storm and sanitary sewer systems - Design of four sanitary sewer pumping stations and three stormwater pump stations
- Hydrologic and hydraulic modeling with XPSWMM and StormCAD - Green stormwater infrastructure and treatment designs - Developed construction documents and perform construction administration Mission Rock Redevelopment, San Francisco
- Civil Engineering for 28-acre development consisting of approximately 2.7 million square feet of R&D, office, retail and residential mixed-uses - Developed utility demand sand system designs for, sanitary sewer, and storm drain systems
- Developed sustainable stormwater treatment solutions for the site in compliance with the San Francisco Stormwater Design Guidelines
3 RESUME
74 *work performed as an employee of another company
Belmont Creek Watershed Management Plan, Belmont,
CA, 2017-2019
Agencies: County of San Mateo, City of Belmont, City of San Carlos Consultant Contract: $220,411
Roles of Key Staff: Darren Choy* (Project Manager)
Darren was the Project Manager for the Michael Baker International-developed Watershed Management Plan for the Belmont Creek watershed to mitigate flooding and provide resilience to climate change. The Watershed Management Plan developed multiple hydrologic and hydraulic projects including detention basins, conveyance improvements, and green infrastructure. These projects were developed to a conceptual level and prioritized for the County based on their ability to mitigate flooding, funding opportunities, environmental benefits, cost, constructibility, design life, O&M requirements, ROW space, and adaptability to climate change.
Modeling included converting and updating previous SWMM models into HEC-RAS format at the request of the County so that a universally-available software could be used for H&H modeling. Flood limit renderings and video helped Michael Baker and the County present this project effectively at various public, stakeholder, commission, and council meetings.
The projects developed were intentionally multi-beneficial in nature to increase funding and grant award eligibility. The Watershed Management Plan establishes an implementable and community supported flood risk reduction plan. The County of San Mateo, City of Belmont, and City of San Carlos will use this project to guide their CIP and planning efforts to design and construct the “best bang for your buck” projects. This project involved a collaborative effort from Michael Baker’s hydrology/hydraulic engineers, land surveyors, construction management, financial planners, and public outreach departments. Michael Baker successfully performed a community outreach meeting to introduce the recommended projects in 2018 and the delivered the final draft of the Watershed Management Plan to County of San Mateo, City of Belmont, and City of San Carlos in 2019.
The Watershed Management Plan prioritized six projects that collectively mitigate the 50- year event flooding in a futuristic climate change environment.
Project Website: https://oneshoreline.org/projects/belmont-creek/ Applicability to Mt Shasta Stormwater Drainage Improvement Projects RFP:
• Watershed Hydrology and Hydraulic Analysis to Solve Flooding • Alternatives Analyses and Cost Estimating for Storm Drain Infrastructure • Environmental and Permit Requirement Evaluation
• Identification Right of Way Impacts for Future Engineering Projects. • Concept Design
• Technical Report Writing
• Public Outreach, Community Presentations, Public Information Services Reference Contacts
Erika Powell, PE
Chief of the Civil Design Section,
Engineering Division
USACE San Francisco District
USACE/San Francisco District
415-793-1515
[email protected]
Photo: OneShoreline, County of San Mateo
Photo: OneShoreline, County of San Mateo
Photo: OneShoreline, County of San Mateo
Photo: OneShoreline, County of San Mateo
75 *work performed as an employee of another company
Santa Cruz Coastal Rail Trail Segments 7 PH1, 7 PH2, 8-9, 10-11, Santa Cruz, CA, 2020-2025
Agencies: City of Santa Cruz (Segments 7, 8, 9); County of Santa Cruz (Segments 10, 11) Consultant Contract: $2.1 million (Segment 7); $4.5 million (Segments 8 & 9); $3.6 million (Segments 10 & 11)
Roles of Key Staff: Darren Choy* (Civil Engineer of Record, Engineering Manager) A key transportation and recreational corridor are underway within the rail right-of-way owned by the Santa Cruz County Regional Transportation Commission. RRM prepared the trail master plan and continues to assist multiple lead agencies with design and implementation of Segment 7 and 8-9 for the City of Santa Cruz and Segments 10-11 for the County of Santa Cruz. The local- and Active Transportation Grant-funded projects will link multiple schools, neighborhoods, commercial, tourist, recreational, and transit hubs.
Project elements include: ~9 total miles of class I multiuse trail system with integrated class II, class III, class IV bicycle facilities that are NACTO- and ADA-compliant; Intersection improvements, connections to connecting streets, bike boulevards, and pedestrian facilities; New storm drain system with trail drainage, stormwater green infrastructure; upgrades and relocations for existing water, sewer, storm drain, gas, and electrical systems; compliance with Active Transportation grant requirements.
Construction of the 1.3-mile first phase of Segment 7 was completed in 2020 and the 0.8- mile long second phase will be completed in 2025. RRM is currently preparing construction documents for Segments 8 (0.6 miles), 9 (1.6 miles), 10 (1.5 miles), and 11 (3.2 miles) for the City and County. Project Website:
https://www.cityofsantacruz.com/government/city-departments/publicworks/engineering/public-works-projects/coastal-rail-trail Applicability to Mt Shasta Stormwater Drainage Improvement Projects RFP:
• Drainage analysis for existing storm drain upgrades
and connections
• Green infrastructure and stormwater treatment
incorporated with bike facilities
• Develop Concept Exhibits
• Alternatives Analyses
• Environmental Analyses
• Permit Requirements
• Identification Right of Way Impacts for Future
Engineering Projects.
• Verifying Curb to Curb Dimensions in the Field
• Construction PS&E
• Constructability Review
• Final Agreements and Permits
• Right-Of-Way Engineering
• Project And Construction Schedules
• Mapping
• Public Outreach, Community Presentations, Public
Information Services
• Technical Report Writing
• Assisting With and Preparing Grant Applications
Photo: City of Santa Cruz
Reference Contacts
Kayla Szubielski
Project Manager
RRM Design Group (Design Consultant
for City of Santa Cruz Rail Trail Project)
Phone: (949) 361-7950
Email: [email protected]
32332 Camino Capistrano, Suite 205
San Juan Capistrano, CA 92675
Photo: City of Santa Cruz
Photo: City of Santa Cruz
76 www.woodrodgers. com
Forbes Creek Study
City of Lakeport | Lakeport, CA
Wood Rodgers completed a major Storm Drain Master Plan update for the Forbes Creek watershed, setting precedent for similar evaluations for the rest of the City.
The study included a defensible capital improvement plan (CIP) for drainage and streets, which built off of recommendations developed in a previous neighborhood study. Two of the most cost-effective CIP projects developed were for stabilization of bank failures on Forbes Creek, which flows through the City. The project also included an analysis of environmental permitting constraints for the recommended improvements. The project was structured to inventory the City’s storm drainage system; identify system structural and O&M condition deficiencies; identify flood conveyance capacity deficiencies with hydrologic and hydraulic analysis; develop capital improvements to alleviate those deficiencies; prioritize the capital improvements based on benefit (flood risk reduction) to cost ratio; and help the City prepare appropriate funding to sustain storm drainage improvements and maintenance, including for open channels and creeks. The project was completed on time to successfully meet deadlines for a state grant that helped fund the study.
The City appreciated the quality of the technical report deliverable and has subsequently added Wood Rodgers to an on-call contract for further project implementation.
This project demonstrates Wood Rodgers’ experience integrating necessary geomorphic analysis, for developing bank stabilization CIP projects and O&M recommendations for pipe flushing, into a municipal drainage master plan.
REFERENCE
Olivia Grupp
Project Manager
City of Lakeport
255 Park Street
Lakeport, CA 95453
(951) 852-0513
[email protected]
DATES
July 2021 – July 2022
CONTRACT
$153,000
TEAM
Cheng Soo (PM) | Tim Chamberlain
(Environmental)
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77 City Council Agenda Item #10
Staff Report
Meeting Date: May 27, 2025
To: Mayor and City Council
From: Cory Burns, Fire Chief
Subject: First Reading
Amendment – Mount Shasta Municipal Code Chapter 7.60
Recommendation:
Amend the Mt. Shasta Municipal Code Chapter 7.60 to comply with California Government Code Section 51179. Adopt new very high severity map from the California State Fire Marshal.
Background & Summary:
Consideration of an Ordinance (Attachment A) amending Mt Shasta Municipal Code Chapter 7.60 to comply with California Government Code Section 51179, which states, “A local agency shall designate, by ordinance, very high fire hazard severity zones in its jurisdiction within 120 days of receiving recommendations from the director of State Fire Marshel pursuant to subdivisions (b) and (c) of Section 51178.
Adopt the Ordinance, with findings that the action does not meet the definition of a “project” under the California Environmental Quality Act (CEQA), adding item (J) to Section 12.34.030 as follows:
7.60.010 Designation of very high fire hazard severity zones.
The following areas are hereby designated as very high fire hazard severity zones within the City of Mt. Shasta:
(A) Genasys zone MTS-6132;
(B) Genasys zone MTS-6135;
(C) Genasys zone MTS-6155;
(D) Genasys zone MTS-6161;
(E) Genasys zone MTS-6224;
(F) Genasys zone MTS-6227;
(G) Genasys zone MTS-6164;
X Regular
Consent
Closed
Presentation
78 2
NEW AREAS:
(H) Genasys zone MTS-6138
(I) Genasys zone MTS-6141
(J) Genasys zone MTS-6143
(K) Genasys zone MTS-6146
(L) Genasys zone MTS-6149
(M) Genasys zone MTS-6152
(N) Genasys zone MTS-6167
Fire Severity Zones and Housing Development
In furtherance of state housing production, sustainability communities strategies, greenhouse gas reduction, and wildfire mitigation goals under state law, a new development shall not be created or approved in a very high fire hazard severity zone or a state responsibility area unless there is substantial evidence the community has adopted a Wildfire Prevention and Community Hardening Strategy consisting of:
1) Improved building standards described in Title 24 of the California Code of Regulations 2) Requirements for structure hardening for critical infrastructure and other existing development in the fire hazard severity zone or state responsibility area. 3) Emergency response plans.
4) Emergency evacuation plans.
5) Resiliency and hazard mitigation plans related to flood, landslide, air quality, and other climate risks related to wildfire.
The City currently has in effect many of these provisions in practice and policies which will be culled to produce a new ordinance for City Council consideration. Once adopted by City Council, the new ordinance will be submitted to the State Fire Marshal.
Environmental Review
The action fails to meet the two-part test for a “project” under CEQA. Though a discretionary act, adoption of the ordinance regulated constitutes activity not capable of causing a direct or reasonably foreseeable indirect physical change in the environment as the ordinance does not concentrate, nor shift property uses within the City of Mt Shasta.
79 3
Attachments:
A. Ordinance CCO-25-XX
B. Local Responsibility Area Fire Zone Severity Map
80 ORDINANCE CCO-25-XX
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF MT SHASTA
AMENDING MUNICIPAL CODE CHAPTER 7.60.010
DESIGNATION OF VERY HIGH FIRE HAZARD SEVERITY ZONES
WHEREAS, in 1995, the City Council adopted Ordinance CCO-95-09 designating Very High Fire Hazard Severity Zones; and
WHEREAS, since that time, the California Department of Forestry and Fire Protection, Office of the State Fire Marshal has identified expanded areas within the City of Mt. Shasta that are designated as Very High Fire Hazard Severity Zones; and
WHEREAS, California Government Code Section 51179 states, “A local agency shall designate, by ordinance, very high fire hazard severity zones in its jurisdiction within 120 days of receiving recommendations from the director pursuant to subdivisions (b) and (c) of Section 51178; and WHEREAS, on January 22, 2025, the California State Fire Marshal received direction to comply California Government Code Section 51179; and
WHEREAS, this amendment complies with California Government Code Section 51179 statutory directive; and
WHEREAS, the draft amendments were released to the public for review on the City’s website and published in the Mt Shasta Herald on May 14, 2025; and
WHEREAS, on May 27, 2025, the City Council held a duly noticed public hearing; and WHEREAS, during its review, the City Council considered the public record, including the staff report, findings, and any written materials and testimony presented by the public during the hearing; and WHEREAS, the action fails to meet the two-part test for a “project” under CEQA. Though a discretionary act, adoption of the ordinance to amend the municipal code constitutes activity not capable of causing a direct or reasonably foreseeable indirect physical change in the environment as the ordinance does not concentrate, nor shift property uses within the City of Mt Shasta.
NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Mt. Shasta does amend the Mt. Shasta Municipal Code Section 7.60.010 to read as follows:
7.60.010 Designation of very high fire hazard severity zones.
The following areas are hereby designated as very high fire hazard severity zones within the City of Mt. Shasta:
(A) Genasys zone MTS-6132;
(B) Genasys zone MTS-6135;
(C) Genasys zone MTS-6155;
(D) Genasys zone MTS-6161;
(E) Genasys zone MTS-6224;
(F) Genasys zone MTS-6227;
(G) Genasys zone MTS-6164;
NEW AREAS:
(H) Genasys zone MTS-6138
(I) Genasys zone MTS-6141
(J) Genasys zone MTS-6143
81 (K) Genasys zone MTS-6146
(L) Genasys zone MTS-6149
(M) Genasys zone MTS-6152
(N) Genasys zone MTS-6167
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED:
ATTEST: CITY OF MT SHASTA
Rachel Agron, Deputy City Clerk John Redmond, Mayor
FORM APPROVED:
John Sullivan Kenny, City Attorney
CERTIFICATION
I HEREBY CERTIFY that the foregoing Ordinance CCO-25-XX was introduced at a regular meeting of the Mt Shasta City Council on the 27th day of May 2025, and was adopted at a regular meeting of said Council on the 23rd day of June, 2025.
Rachel Agron, Deputy City Clerk
82 City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Federal Responsibility
Area (FRA)
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:30,000 at 11" x 17"
Km 0 1 2
Mi 0 1
Very High High
Very High High
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Mount Shasta
5 UNINCORPORATED
SISKIYOU CO.
UNINCORPORATED
SISKIYOU CO.
January 22, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF MOUNT SHASTA – SISKIYOU COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
83 City Council Agenda Item #11
Staff Report
Meeting Date: 05/27/2025
To: Mayor and City Council
From: Ken Kellogg, Public Works Director
Subject: Downtown Snow Removal Process Review
Recommended Action: Direction from Council on how to proceed with the proposed snow removal ordinance.
Background:
Currently, the City conducts snow removal in the downtown business district by plowing snow off the sidewalks and into the street, then it is plowed towards the street center. The snow is subsequently loaded into trucks and hauled to the Old Mill Site for disposal.
Businesses in the district pay $12/year to have the sidewalks cleared as per the 1982 Ordinance #406. This ordinance directs the snow to be plowed to the center of the street but does not address the cost of removing the snow bermed in the center of the street.
If the $12 annual fee was adjusted for inflation, it would cost approximately $40/year. However, the sidewalk clearing accounts for approximately 25% of the total cost of downtown snow removal. Approximately 75% of the cost is incurred plowing snow towards the center of the street.
Ordinance #406 permits the City Council to adjust the yearly fee by resolution. However, it would only pertain to the removal of snow from the sidewalks.
If the goal is to recover the actual cost of clearing the snow from the sidewalks and removing the snow from the streets it would be considered a service specifically provided to downtown businesses for their economic benefit. This action could be established through passage of an ordinance and not require a vote. Residential properties would not be charged as this would be an additional service only benefitting commercial businesses.
The City Attorney has advised that the most equitable way to allocate charges is to base it on building square footage.
X Regular
Consent
Closed
Presentation
84 Since the recovery of actual costs is this goal, there have been concerns about the potential for significant cost to a business during a high snowfall season. Exhibit B shows the actual costs generated during the winters of 2022/2023 and 2023/2024. While the heavy snowfall of 2022/2023 was unusual, the resulting cost to businesses with a particularly large square footage may have been hard to absorb. One solution might be to put a cap on the maximum amount that the city would collect. For the 2022/2023 season the actual cost worked out to $0.2735/SF. For the 2023/2024 season the cost was $0.0136/SF. A maximum reimbursement rate could be established at $0.15/SF to $0.20/SF. The ordinance would allow for adjustment to the maximum rate as needed.
Customers billing for snow removal would be finalized by June 30 to account for the snow removal cost for the previous winter season. Then customers would be charged as part of their annual business license fee.
Downtown Snow Removal Process:
• Center plow, remove snow from medians, and clear sidewalks on Chestnut and Mt Shasta Blvd. from Alma to Water Street including all cross streets. Snow would be cleared on both sides of Chestnut from Lake to Alma. Then, snow would be removed from the median and sidewalks would be cleared.
• The Northside of Mt Shasta Blvd from Alma to E. Jessie would be plowed to the Westside of the street consistent with current practices. No snow removal or sidewalk clearing services would be available from the City.
• To enable sidewalk clearing on existing sections as narrow as four (4’) feet, an additional piece of snow removal equipment will be purchased with the cost being depreciated over a ten-year period.
• the City would limit center plowing/loader removal and sidewalk clearing services to the downtown business district as it needs to clear the streets in a timely manner to reduce the possibility of hazardous conditions and to restrict expenditures for contracting heavy equipment and operators.
85 EXHIBIT B
Cost for snow removal and sidewalk clearing in downtown area on a square footage basis Examples drawn from 22/23 and 23/24 winter seasons.
Numbers will vary slightly with revised snow removal area specified under proposed resolution Winter of 2022/2023
Cost to city = $60,618
Total downtown commercial square footage = 221,625 SF
Cost/SF = $0.2735/SF
Example Business SF times cost/SF Annual Cost
Pipeline Restaurant 1800 SF(.2735) $492.33
Fifth Season 4000 SF(.2735) $1094.00
Mt. Shasta IT 400 SF(.2735) $109.40
Due Diligence Bookkeeping 100 SF(.2735) $41.03
Winter of 2023/2024
Cost to city = $3016
Total downtown commercial square footage = 221,625 SF
Cost/SF = $0.0136/SF
Example Business SF times cost/SF Annual Cost
Pipeline Restaurant 1800 SF(.0136) $24.50
Fifth Season 4000 SF(.0136) $54.40
Mt. Shasta IT 400 SF(.0136) $5.44
Due Diligence Bookkeeping 100 SF(.0136) $2.04
Note: Annual cost will be divided over twelve (12) months as part of utility billing kek 9-06-2024
86 ORDINANCE NO. 406
AN ORDINANCE REQUIRING SIDEWALK SNOW REMOVAL IN DESIGNATED AREAS WITHIN THE CITY OF MT. SHASTA
THE CITY COUNCIL OF THE CITY OF MT. SHASTA DOES ORDAIN AS FOLLOWS:
SECTION 1: Ordinance No. 266 is hereby repealed.
SECTION 2: This ordinance shall be known as the sidewalk snow removal ordinance.
SECTION 3: This ordinance is established to protect and provide for the safety and general welfare of the public using the "downtown.shopping" areas where snow is plowed from the street curb to the center of the street, and establishes that sidewalk snow removal is a direct benefit to all business and properties within the mandatory removal district.
SECTION 4: The City Council of the City of Mt. Shasta shall by resolution designate the mandatory sidewalk areas in which the owners or occupants of properties abutting said sidewalk areas shall be responsible for the removal of snow accumulated on said sidewal"k, which may be changed from time to time as they deem necessary.
SECTION 5: The City Council of the City of Mt. Shasta finds that it is necessary to clear the snow from the designated mandatory areas established by resolution with city owned equipment at the time the Department of Public Works plows the snow from the street. This procedure will provide a safer and more adequate removal program. Because of vehicle and foot traffic it is necessary for the Department of Public Works to remove the bulk of the accumulated snow at 4:00 A.M. to 6:00 A.M., the property owner will be responsible for the removal of snow during other periods of time.
SECTION 6: The cost accumulated by the City for clearing sidewalks of snow in said mandatory areas per Section 5 shall be paid to the City on an annual basis by the property occupant, except for unoccupied property or unimproved property, whereby the owner of the property shall pay the cost to the City. The City Council of the City of Mt. Shasta shall set the cost amount to be paid, by resolution which may be changed from time to time as they deem necessary.
SECTION 7: Any commercial business that has curb, gutter and sidewalk fronting their business with a minimum width of seven (7) feet within a C-1 or C-2 zone, out of the mandatory district, may receive sidewalk snow removal as a City reimbursable service.
The cost shall be increased to be 1-1/2 times that of the mandatory district to compensate for travel time of the plowing equipment.
87 88
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