“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizationsin the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute
2. Roll call
3. Special Presentations & Announcements
4. Public Comment:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an agenda item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. If you have documents to present to members of Council, please provide a minimum of seven (7) copies to the Deputy City Clerk.
5. Council and Staff Comments
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
There are currently several vacancies on advisory committees: one vacancy on the Planning Commission, two vacancies on the Beautification Committee, and two vacancies on the Downtown Enhancement Advisory Committee.
Mt. Shasta City Council Regular Meeting Agenda
Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd.
Monday, S ep te mb e r 22, 5:30 p.m.
The meeting can also be viewed online at the
following link: MountShasta.22Ave.tv
CITY COUNCIL BUSINESS
7. Consent Agenda - The City Manager recommends approval of the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: September 8, 2025 regular meeting, and September 15, 2025 Special Town Hall Meeting
b. Approval of Disbursements: Accounts Payable 9/16/2025; Total Gross Payroll and Taxes: For The Period Ending 9/18/25
c. Authorizing the Director of Finance to Certify to the County Auditor the City’s Maintenance of Effort for Proposition 172 Public Safety Funds
8. Public Hearing: Spring Hill Water Supply and Storage Project Mitigated Negative Declaration Background: The proposed resolution approves the Mitigated Negative Declaration and Mitigation Monitoring Program for the Spring Hill Water Supply and Storage Project.
Report By: Ken Kellogg, Public Works Director
Recommended Council Action: Adopt the resolution approving the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program
9. Approval of Building Department Contract
Background: The City’s contract with Development Compliance Solutions is due for renewal.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Renew the City’s contract with Development Compliance Solutions through December 2025
10. Collier Center Donation
Background: In the past, the City has made an annual donation of $1,000 to the Collier Interpretive Center
Report By: Todd Juhasz, City Manager
Recommended Council Action: Consider the continuation of the City’s annual donation to the Collier Interpretive Center
11. Letter of Opposition: California Senate Bill 707
Background: If passed, SB 707 would require eligible legislative bodies to comply with additional meeting requirements.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Approve a letter of opposition to SB 707
12. Designation of Library Fund Balance
Background: With the work of the design phase complete, the remaining funds committed to the Library Expansion Project are ready to be restricted pending further need.
Report By: Malisa Dodd, Finance Director
Recommended Council Action: Approve the reallocation of remaining funds in Library special Revenue Fund 68
13. Closeout of Fund 62
Background: The City Finance Committee has recommended that these funds be transferred to the General Fund
Report By: Malisa Dodd, Finance Director
Recommended Council Action: Approve the closing out of Fund 62
14. Closeout of Fund 13
Background: The City Finance Committee has recommended that Fund 13 be closed out and combined with Fund 11
Report By: Malisa Dodd, Finance Director
Recommended Council Action: Approve the closing out of Fund 13
CITY COUNCIL/STAFF REPORTING PERIOD
15. Council Reports on Attendance at Appointed/Outside Meetings
16. Future Agenda Items (Appearing on the agenda within 60-90 days): None a. Master Fee Schedule Review
Future Agenda Items Over 90 Days: None
17. Adjourn
Availability of Public Records: All public records related to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at City Hall located at 305 North Mt. Shasta Blvd., Mt. Shasta, CA at the same time the public records are distributed or made available to the members of the legislative body. Agenda related writings or documents provided to a majority of the legislative body after distribution of the Agenda packet will be available for public review within a separate binder at City Hall at the same time as they are made available to the members of the legislative body.
The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services. In compliance with the Americans with Disabilities Act, persons requiring accommodations for a disability at a public meeting should notify the City Clerk or Deputy City Clerk at least 48 hours prior to the meeting at
(530) 926-7516 in order to allow the City sufficient time to make reasonable arrangements to accommodate participation in this meeting.
Contents
Consent Agenda………………………………………………….....……………………..7
Approval of Minutes: September 8, 2025 Regular Meeting………………….....………………7 Approval of Minutes: September 15, 2025 Special Meeting………………...…………………11 Approval of Disbursements: September 16, 2025…………………………….………………13 Approval of Payroll Distribution: September 18, 2025………………………….……………14 Approval of Taxes: September 18, 2025………………………………………………………16 Maintenance of Effort Certification…………………………………………………..………20 Spring Hill Water Supply and Storage Project MND……………………………...……..23 Staff Report……………………………………………………………………………….…23
Cover Letter…………………………………………………………………………………25
Resolution………………………………………………………………………………..…26
Mitigation Monitoring and Reporting Program………………………………………………28 Approval of Building Department Contract…………………………………………….40 Staff Report………………………………………………………………………..40
Service Agreement………………………………………………………………….42
Collier Center Donation…………………………………………………………………54
Staff Report………………………………………………………………………..54
Letter of Opposition: California Senate Bill 707………………………………………..55 Letter of Opposition…………………………………………………………………………55
Designation of Library Fund Balance……………………………………………………57 Staff Report………………………………………………………………………………....57
Excerpt from Audited Financial Statement: June 30, 2024……………………………………58 Closeout of Fund 62……………………………………………………………………..59
Staff Report………………………………………………………………………...59
Fund 62 Balance Sheet………………………………………………………………………60
Closeout of Fund 13……………………………………………………………………...61
Staff Report………………………………………………………………………...61
Fund 13 Balance Sheet………………………………………………………………………62
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute: At the hour of 5:30pm, the mayor called the meeting to order and led the audience in the flag salute
2. Roll call:
Council Members Present: Clure, Glaubman, Redmond. Councilmember Stackfleth arrived at 5:35pm.
Council Members Absent: Collings
3. Special Presentations & Announcements:
Todd Juhasz, City Manager – Introduces Kim Fowler, Planning Director.
4. Public Comment:
None.
5. Council and Staff Comments:
Todd Juhasz, City Manager – Reports on Library Expansion Project, efforts toward development at the Landing, One Shasta well site project, and upcoming town hall meeting.
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Todd Juhasz, City Manager – Reports on Downtown Enhancement Advisory Committee meeting Mt. Shasta City Council Regular Meeting Minutes
Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd.
Monday, S ep te mb e r 8, 5:30 p.m.
7 CITY COUNCIL BUSINESS
7. Consent Agenda - The City Manager recommends approval of the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: July 14, 2025 Workshop; July 28, 2025 City Council and Fire Protection District Joint Meeting; July 28, 2025 Regular Meeting b. Approval of Disbursements: Accounts Payable 8/11/2025; Total Gross Payroll and Taxes: For The Period Ending 8/7/25
c. Monthly Investment Report
d. Monthly Police Department Report: July and August 2025 e. Purchase of letter folder/inserter machine
f. Approval of Contract: Wastewater Treatment Plant Sludge Removal g. Tiny Homes on Wheels Ordinance Second Reading
Seeing members of the public wishing to speak on items on the Consent Agenda, Mayor Redmond opens the floor for public comment.
Public Comment:
Gladys Stronghardt – Comments in favor of Tiny Homes on Wheels ordinance Patricia Carerez – Comments in favor of Tiny Homes on Wheels ordinance Roseanne Ware – Comments in favor of Tiny Homes on Wheels ordinance Maggie Woodard – Comments in favor of Tiny Homes on Wheels ordinance, asks clarifying questions
Iguardo Ochoa – Comments in favor of Tiny Homes on Wheels ordinance Evan Drake – Comments in favor of Tiny Homes on Wheels ordinance Rex Alay – Comments in favor of Tiny Homes on Wheels ordinance Tara Gardner – Comments in favor of Tiny Homes on Wheels ordinance Member of the Public – Comments in favor of Tiny Homes on Wheels ordinance Afa – Reads written comments from Elizabeth Emerson in favor of Tiny Homes on Wheels ordinance
Council Action:
Motion to Approve: Stackfleth
SECOND: Clure
AYES: Clure, Stackfleth, Glaubman, Redmond
NOES: None
ABSENT: Collings
ABSTAIN: None
Councilmember Glaubman thanks members of the public for their participation. 8 8. Contract Renewal: Visit Mt. Shasta
Todd Juhasz, City Manager – Introduces Josh Thomas from Visit Mt. Shasta Josh Thomas, Visit Mt. Shasta – Presents marketing plan, answers Council questions Public Comment:
Arraya – Suggests alternate marketing strategy
Council Comment:
Clure – Acknowledges budgetary constraints
Stackfleth – Comments in favor of contract renewal
Malisa Dodd, Finance Director – Recommends adjusting contract term to expire at the end of the fiscal year, answers clarifying questions
Redmond – Comments in favor of contract renewal with adjusted term Clure – Comments in favor of contract renewal
Josh Thomas – Answers Council questions
MOTION: Stackfleth moves to approve a renewal of the Visit Mt. Shasta marketing campaign with The Ascension Aesthetic through June 30th, 2026, for $3,200/month, option 2 SECOND: Clure
AYES: Clure, Stackfleth, Glaubman, Redmond
NOES: None
ABSENT: Collings
ABSTAIN: None
9. Contract Renewal: Development Compliance Solutions
Todd Juhasz, City Manager – Requests that the Council table the item pending further negotiations MOTION: Stackfleth moves to table this agenda item to two weeks from now until the 22nd of September
SECOND: Glaubman
AYES: Clure, Stackfleth, Glaubman, Redmond
NOES: None
ABSENT: Collings
ABSTAIN: None
9 10. Washington Drive Survey Results and Council Direction Ken Kellogg, Public Works Director – Reports on Washington Drive survey results Todd Juhasz, City Manager – Reports on challenges to upgrades on Washington Drive Staff answers Council questions.
Council Comment:
Council discusses.
Council directs staff to pursue the improvement of Washington Drive in a multi-step fashion, starting with contacting the property owners who will be affected by the change of easement
11. California Office of Emergency Services: Agent Authorization Todd Juhasz, City Manager – Comments regarding procedures for seeking reimbursement for mudslide damage
MOTION: Stackfleth moves to approve the reappointment of the City Manager as California OES agent regarding signing authority
SECOND: Clure
AYES: Clure, Stackfleth, Glaubman, Redmond
NOES: None
ABSENT: Collings
ABSTAIN: None
12. City Grant Review
Malisa Dodd, Finance Director – Provides report on grants administered by the City Council Comment:
Stackfleth comments regarding Prop 68 funds.
Council discusses.
Staff answers Council questions.
CITY COUNCIL/STAFF REPORTING PERIOD
13. Council Reports on Attendance at Appointed/Outside Meetings: None
14. Future Agenda Items (Appearing on the agenda within 60-90 days):
a. Master Fee Schedule Review
Future Agenda Items Over 90 Days: None
15. Adjourn at 6:56pm
Respectfully Submitted By: Rachel Agron, Deputy City Clerk 10 1. Call to Order and Flag Salute: At the hour of 5:05pm, Mayor Redmond called the meeting to order
2. Roll Call:
Council Members Present: Clure, Stackfleth, Glaubman, Redmond Council Members Absent: Collings
3. Greeting from the Mayor: Mayor Redmond – Welcomes members of the public
3. Special Presentation: Todd Juhasz, City Manager
Todd Juhasz, City Manager – Provides a presentation on the City’s finances and emergency services
4. Staff Comments:
a) Cory Burns, Fire Chief – Comments regarding strain on Fire Department b) Robert Gibson, Chief of Police – Comments regarding strain on Police Department
CITY COUNCIL BUSINESS
Mt. Shasta City Council Special Meeting Minutes
Monday, September 15, 2025; 5:00 p.m.
Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd. Mt. Shasta, CA 11 2. Discussion: Funding for Emergency Services
Public Comment:
Member of the public – Question regarding open and eliminated positions Ken Abbot – Clarifying question, comments in support of tax measure Nancy Van Sustren – Clarifying question regarding passage of measure Penny Bloodbart – Question regarding impact of closed businesses, comments regarding availability of local goods
Patrick Titus – Question regarding Fire Department ISO rating, comments regarding insurance rates Ted Couch – Expresses apprehension regarding tax measure John Kessler – Comments regarding wildfire mitigation, comments in favor of measure Steven Laymen – Comments in favor of tax measure, suggests restructuring of fuel reduction enforcement
Cristan Norman, Fire Safe Council of Siskiyou County – Thanks Chief Gibson and Chief Burns for their participation in Firewise Community meeting, comments in favor of tax measure, suggests additional revenue source
Johanna Altorfer – Suggests renegotiating existing land leases, funding sources for emergency siren, and fuel reduction program
Marie Brennan – Expresses concern over manmade fires
Kathleen Dougan – Suggests annexing land to raise tax revenue Afa – Comments in favor of tax measure, expresses concern over rising costs and population decline Capt. Dominic Poindexter – Expresses concern over strain on Fire Department Katie Haikura – Expresses concern over strain on Fire Department Nancy Van Sustren – Clarifying question regarding tax measure timeline Council Comment:
Clure – Comments regarding tax measure structure, timeline, and amount
3. Adjourn: There being no further business, the meeting was adjourned at 6:01pm 12 City Council Agenda Item #7b
Staff Report
Meeting Date: September 22, 2025
To: Mayor and City Council
From: Malisa Dodd, Finance Director
Subject: Approval of Warrants and Payroll
Recommendation:
Staff requests the Mayor and City Council Approve warrants paid including payroll benefits and withholding, and payroll distribution, in the amount of $416,432.39 Background & Summary:
Approval of Check Numbers 54171-54223 $ 268,797.68
Total Payroll Distribution $ 83,383.56
Total EFTPS – CalPERS, Nationwide, child support $ 27,550.30 Total Payroll EFTPS Taxes $ 36,700.85
$ 416,432.39
Financial Impacts:
Expenditures are consistent with current level spending as reviewed with City Council.
Attachments:
1.) Check Registers – 9/16/25
2.) ACH Payroll Distribution – 9/18/25
3.) EFTPS Reports – Payroll/CalPERS – 9/18/25
Regular
x Consent
Closed
Presentation
13 Accounts Payable
User:
Printed:
[email protected]
9/16/2025 2:16 PM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Check Amount
54171 13197 DEPT OF TOXIC SUBSTANCES CONT 09/16/2025 6,552.09 54172 22298 MT. SHASTA HIGH SCHOOL 09/16/2025 17,735.00 54173 10229 AMAZON CAPITAL SERVICES 09/16/2025 427.50
54174 10338 APEX TECHNOLOGY MANAGEMENT 09/16/2025 70.00 54175 11042 TROY BAINBRIDGE 09/16/2025 160.00
54176 300091 TIM BARNETT 09/16/2025 371.02
54177 11156 YOLANDE DIEDRE BELL 09/16/2025 577.02
54178 300187 WILLIAM J. BERRY, JR. 09/16/2025 8,500.00
54179 12195 CALIFORNIA POLICE CHIEF'S ASSN 09/16/2025 402.00 54180 12200 CALIFORNIA SAFETY COMPANY 09/16/2025 225.00 54181 12640 COLONIAL LIFE & ACCIDENT INSUR 09/16/2025 299.22 54182 12269 COMCAST BUSINESS 09/16/2025 414.12
54183 12677 COMMUNITY FIRST NATIONAL BANK 09/16/2025 13,829.79 54184 13064 DE LAGE LANDEN 09/16/2025 1,234.18
54185 13071 DELTA HEALTH SYSTEMS 09/16/2025 39,807.00
54186 13251 DEVELOPMENT COMPLIANCE SOLUTIONS 09/16/2025 9,568.75 54187 13224 DRY CREEK LANDFILL INC 09/16/2025 32,398.83 54188 300104 EXPRESS SERVICES INC 09/16/2025 3,469.20
54189 15010 FASTENAL COMPANY 09/16/2025 61.46
54190 15221 FRIENDS OF THE MT SHASTA LIBRARY09/16/2025 11,743.70 54191 16045 GEOCON CONSULTANTS INC 09/16/2025 225.00
54192 34040 GOLD NUGGET PRINTING 09/16/2025 2,223.05
54193 16180 GREAT NORTHERN CORPORATION 09/16/2025 3,363.16 54194 300220 JOSE AND TERA GUILLEN 09/16/2025 7,753.11
54195 17000 HACH COMPANY 09/16/2025 199.56
54196 28280 HUE & CRY SECURITY SYSTEMS INC 09/16/2025 140.22 54197 20003 JONES CARPET CLEANING & JANITORIAL LLC 09/16/2025 800.00 54198 22140 KENNY & NORINE 09/16/2025 2,331.00
54199 300107 Laboratory Corporation of American Holdings09/16/2025 27.00 54200 22133 MEYERS POLICE K-9 TRAINING LLC 09/16/2025 800.00 54201 23023 NATIVE GROUNDS NURSERY AND LANDSCAPE INC 09/16/2025 300.00 54202 300111 Norco Inc 09/16/2025 211.35
54203 300194 NORTH STATE LAND SURVEYING 09/16/2025 25,335.00 54204 24000 OFFICE DEPOT 09/16/2025 177.27
54205 11140 PACE ANALYTICAL SERVICES LLC 09/16/2025 962.30 54206 25080 PACIFIC POWER & LIGHT 09/16/2025 14,577.20
54207 25201 PLANWEST PARTNERS INC. 09/16/2025 1,555.00
54208 300137 PORAC 09/16/2025 315.00
54209 28372 SISKIYOU COUNTY ECONOMIC DEVELOPMENT COUNCIL 09/16/2025 3,000.00 54210 28380 SISKIYOU COUNTY PUBLIC HEALTH 09/16/2025 135.00 54211 28466 SISKIYOU COUNTY TOURISM IMPROVEMENT DISTRICT 09/16/2025 43,375.93 54212 28560 SISKIYOU OPPORTUNITY CENTER 09/16/2025 887.50 54213 28272 JOHNSON SIVONGSA 09/16/2025 375.00
54214 28640 SOUSA READY MIX LLC 09/16/2025 122.77
54215 29169 STATEWIDE TRAFFIC SAFETY & SIGNS DBA AWP SAFETY 09/16/2025 165.25 54216 28815 STERLING HEALTH ADMINISTRATION 09/16/2025 537.50 54217 29011 TEAMSTERS LOCAL 137 09/16/2025 1,911.68
AP Checks by Date - Summary by Check Number (9/16/2025 2:16 PM) Page 1 14 Check No Vendor No Vendor Name Check Date Check Amount 54218 29110 TOWER OPTICAL COMPANY INC 09/16/2025 450.00 54219 30004 U.S. BANK EQUIPMENT FINANCE 09/16/2025 317.72 54220 31050 VERIZON CONNECT FLEET USA LLC 09/16/2025 234.45 54221 32140 WESTERN BUSINESS PRODUCTS 09/16/2025 2,443.29 54222 300208 WM CORPORATE SERVICES, INC 09/16/2025 25.49 54223 34055 YREKA TRANSFER, LLC 09/16/2025 5,675.00
Report Total (53 checks): 268,797.68
AP Checks by Date - Summary by Check Number (9/16/2025 2:16 PM) Page 2 15 From: Tri Counties Bank
To: Malisa Dodd
Subject: Tri Counties Bank - ACH Payment Status Change Notification Date: Wednesday, September 17, 2025 10:02:37 AM
ACH Notification
Report Date/Time 09/17/25 10:02:29 PDT
This transaction is pending delivery to the bank.
Transaction Number: ACH-01790944
ACH Company: City Mt Shasta
Company Entry Description: PAYROLL
Payment Date: 09/18/2025
Total Credits: $83,383.56 (47)
Total Debits: $0.00 (0)
Status: Pending Delivery
16 To Be Paid Proof List
09/17/2025 - 10:02AM
[email protected]
Printed:
User:
Accounts Payable
Batch: 00004.09.2025 - 09/01/25-09/14/25 Payroll
Invoice Number Invoice Date Amount Quantity Payment Date Description Reference
Task Label Type PO # Close PO Line #
Account Number
CalPERS
300160
9/17/2025 775.00 0.00 09/17/2025 No 0
10-000-2155 Deferred Compensation Witheld PR Batch 00001.09.2025 Deferred Comp PERS PR Batch 00001.09.2025 Deferred Comp PERS 9/17/2025 5,044.24 0.00 09/17/2025 No 0
10-000-2150 PERS Payable Witheld PR Batch 00001.09.2025 PERS Miscellaneous PEPRA PR Batch 00001.09.2025 PERS Miscellaneous PEPRA 9/17/2025 5,180.95 0.00 09/17/2025 No 0
10-000-2150 PERS Payable Witheld PR Batch 00001.09.2025 PERS Miscellaneous PEPRA PR Batch 00001.09.2025 PERS Miscellaneous PEPRA 9/17/2025 1,629.39 0.00 09/17/2025 No 0
10-000-2150 PERS Payable Witheld PR Batch 00001.09.2025 PERS Police Classic PR Batch 00001.09.2025 PERS Police Classic 9/17/2025 716.69 0.00 09/17/2025 No 0
10-000-2150 PERS Payable Witheld PR Batch 00001.09.2025 PERS Police Classic PR Batch 00001.09.2025 PERS Police Classic 9/17/2025 1,280.33 0.00 09/17/2025 No 0
10-000-2150 PERS Payable Witheld PR Batch 00001.09.2025 PERS FIre PEPRA PR Batch 00001.09.2025 PERS FIre PEPRA 9/17/2025 1,302.68 0.00 09/17/2025 No 0
10-000-2150 PERS Payable Witheld PR Batch 00001.09.2025 PERS Fire PEPRA PR Batch 00001.09.2025 PERS Fire PEPRA 9/17/2025 2,942.69 0.00 09/17/2025 No 0
10-000-2150 PERS Payable Witheld PR Batch 00001.09.2025 PERS Police PEPRA PR Batch 00001.09.2025 PERS Police PEPRA 9/17/2025 2,892.21 0.00 09/17/2025 No 0
10-000-2150 PERS Payable Witheld PR Batch 00001.09.2025 PERS Police PEPRA PR Batch 00001.09.2025 PERS Police PEPRA 9/17/2025 665.81 0.00 09/17/2025 No 0
10-000-2150 PERS Payable Witheld PR Batch 00001.09.2025 PERS Miscellaneous Classic PR Batch 00001.09.2025 PERS Miscellaneous Classic 9/17/2025 1,157.72 0.00 09/17/2025 No 0
10-000-2150 PERS Payable Witheld PR Batch 00001.09.2025 PERS Miscellaneous Classic PR Batch 00001.09.2025 PERS Miscellaneous Classic Total: 23,587.71
CalPERS Total: 23,587.71
AP-To Be Paid Proof List (09/17/2025 - 10:02 AM) Page 1 *** means this invoice number is a duplicate.
17 Invoice Number Invoice Date Amount Quantity Payment Date Description Reference
Task Label Type PO # Close PO Line #
Account Number
EDD ACH
300177
9/17/2025 1,397.67 0.00 09/17/2025 No 0
10-000-2140 State Disability Ins Witheld PR Batch 00001.09.2025 State Disability Insurance PR Batch 00001.09.2025 State Disability Insurance 9/17/2025 4,320.05 0.00 09/17/2025 No 0
10-000-2130 State Income Tax Witheld PR Batch 00001.09.2025 State Income Tax PR Batch 00001.09.2025 State Income Tax Total: 5,717.72
EDD ACH Total: 5,717.72
Expertpay
300159
9/17/2025 1,152.59 0.00 09/17/2025 No 0
10-000-2184 Court Ordered Witheld PR Batch 00001.09.2025 Garnishment PR Batch 00001.09.2025 Garnishment Total: 1,152.59
Expertpay Total: 1,152.59
IRS
300158
9/17/2025 7,857.52 0.00 09/17/2025 No 0
10-000-2110 FICA Witheld PR Batch 00001.09.2025 FICA Employee Portion PR Batch 00001.09.2025 FICA Employee Portion 9/17/2025 1,837.63 0.00 09/17/2025 No 0
10-000-2110 FICA Witheld PR Batch 00001.09.2025 Medicare Employer Portion PR Batch 00001.09.2025 Medicare Employer Portion 9/17/2025 11,592.83 0.00 09/17/2025 No 0
10-000-2120 Fed Income Tax Witheld PR Batch 00001.09.2025 Federal Income Tax PR Batch 00001.09.2025 Federal Income Tax 9/17/2025 1,837.63 0.00 09/17/2025 No 0
10-000-2110 FICA Witheld PR Batch 00001.09.2025 Medicare Employee Portion PR Batch 00001.09.2025 Medicare Employee Portion 9/17/2025 7,857.52 0.00 09/17/2025 No 0
10-000-2110 FICA Witheld PR Batch 00001.09.2025 FICA Employer Portion PR Batch 00001.09.2025 FICA Employer Portion Total: 30,983.13
AP-To Be Paid Proof List (09/17/2025 - 10:02 AM) Page 2 *** means this invoice number is a duplicate.
18 Invoice Number Invoice Date Amount Quantity Payment Date Description Reference
Task Label Type PO # Close PO Line #
Account Number
IRS Total: 30,983.13
Nationwide
300161
9/17/2025 2,810.00 0.00 09/17/2025 No 0
10-000-2155 Deferred Compensation Witheld PR Batch 00001.09.2025 Deferred Comp Nationwide PR Batch 00001.09.2025 Deferred Comp Nationwide Total: 2,810.00
Nationwide Total: 2,810.00
Report Total: 64,251.15
AP-To Be Paid Proof List (09/17/2025 - 10:02 AM) Page 3 *** means this invoice number is a duplicate.
19 FORM B/C SCHEDULE OF MOE CALCULATIONS (Based on Actual Allocation)* City of Mt. Shasta
RECEIPTS ESTIMATED ACTUAL
92/93 93/94 94/95 94/95 95/96 96/97 97/98 98/99 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 General Fund Appropriation 326,200 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 315,167 Prop 172* NA 11,033 14,458 14,458 15,026 11,632 11,396 11,618 12,133 13,110 12,354 12,529 13,916 14,913 15,996 16,513 16,435 14,943 14,150 14,466 15,366 17,734 18,115 19,013 19,126 19,694 20,267 Funding Available 326,200 326,200 329,625 329,625 330,193 326,799 326,563 326,785 327,300 328,277 327,521 327,696 329,083 330,080 331,163 331,680 331,602 330,110 329,317 329,633 330,533 332,901 333,282 334,180 334,293 334,861 335,434 Minimum budget MOE 326,200 326,200 329,625 329,625 330,193 326,799 326,563 326,785 327,300 328,277 327,521 327,696 329,083 330,080 331,163 331,680 331,602 330,110 329,317 329,633 330,533 332,901 333,282 334,180 334,293 334,861 335,434 Amount of excess (defecit) of MOE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
MAINTENANCE OF EFFORT (MOE) CALCULATION - ADJUSTING BASE AMOUNT
EXPENDITURES ESTIMATED
92/93 93/94 94/95 95/96 96/97 97/98 98/99 99-00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 BASE AMOUNT (92/93 LESS ADJ) 326,200 326,200 329,625 329,625 330,193 326,799 326,563 326,785 327,300 328,277 327,521 327,696 329,083 330,080 331,163 331,680 331,602 330,110 329,317 329,633 330,533 332,901 333,282 334,180 334,293 334,861 CALC OF BASE AMT ADJUSTMENT NA 3,425 0 568 (3,394) (236) 222 515 977 (756) 175 1,387 997 1,083 517 (78) (1,491) (794) 316 900 2,369 381 898 113 568 573 ADJUSTMENT TO BASE AMOUNT 3,425 0 568 (3,394) (236) 222 515 977 (756) 175 1,387 997 1,083 517 (78) (1,491) (794) 316 900 2,369 381 898 113 568 573 ADJUSTED MOE REQUIREMENT 326,200 329,625 329,625 330,193 326,799 326,563 326,785 327,300 328,277 327,521 327,696 329,083 330,080 331,163 331,680 331,602 330,110 329,317 329,633 330,533 332,901 333,282 334,180 334,293 334,861 335,434 LOCAL ADOPTED BUDGET 326,200 360,159 387,790 404,214 416,052 428,474 382,258 454,348 488,430 499,334 506,901 558,312 565,805 565,805 712,822 750,445 676,296 689,050 707,186 730,078 687,773 718,120 751,435 857,881 877,405 970,598 REDUCTION IN PSAF ALLOCATION NA (30,534) (58,165) (74,021) (89,253) (101,911) (55,473) (127,048) (160,153) (171,813) (179,205) (229,229) (235,725) (234,642) (381,142) (418,843) (346,186) (359,733) (377,553) (399,545) (354,872) (384,838) (417,255) (523,588) (542,544) (635,164) **Verified Prop 172 receipts with Banner
20 Siskiyou County
Auditor-Controller
AB2788 (Chapter 886/94)
Maintenance-of-Effort Certification Form
Name of City/County: _City of Mount Shasta__
Fiscal Year of Certification: 2025-2026
AB2788 Maintenance-of-Effort (MOE) Calculation:
Total Public Safety Adopted Budget $1,524,712________
(Amount of Line 4.1 from Form A)
Less: Public Safety MOE __$_342,077_______
(Amount of Line 3.2 from Form A)
Difference:
Over/(Under) AB2788 MOE Requirements _$1,182,635___________ Certification Statement:
I hereby certify that the City/County of _Mt Shasta_ __ is over/under (please circle one) the AB2788 Maintenance-of-Effort requirements concerning the use of Proposition 172 revenues in the amount of ___$1,182,635_________________. Forms A, B, and C are submitted in support of this calculation. Detailed records concerning this calculation are available upon request and will be retained.
Signature of City/County Official: _________________________________ Date signed: ____________________
21 RESOLUTION CCR-25-XX
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MT. SHASTA
AUTHORIZING AND DIRECTING THE DIRECTOR OF FINANCE
TO FILE THE ANNUAL CERTIFICATION THAT THE CITY HAS MET
THE MAINTENANCE OF EFFORT REQUIREMENT FOR
THE PROPOSITION 172 PUBLIC SAFETY TAX ALLOCATION
WHEREAS, in 1994, the State of California adopted Assembly Bill 2788, which requires that the ½ of 1% of the sales and use tax that each City and County receives exclusively for public safety services be reduced by the amount that funding for public safety services each year falls below the funding in the 1992-93 fiscal year; and
WHEREAS, the State of California, in order to implement this requirement has directed that officials of each city or county shall provide to the County Auditor the information needed to carry out this requirement; and
WHEREAS, the Siskiyou County Auditor has required that the City Council of each city authorize and approve the annual certification of maintenance of effort; and WHEREAS, the City Council will have already officially approved and adopted the budget for which the certification is made; and
WHEREAS, the City Council has determined that the Director of Finance is the City official most directly connected and able to provide the necessary annual certification of maintenance of effort.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mt. Shasta that it hereby authorizes and directs the Director of Finance to file the annual certification of Maintenance of Effort required by AB 2778 for allocation of Proposition 172 tax monies.
BE IT FURTHER RESOLVED by the City Council of the City of Mt. Shasta that this authorization shall be in effect for all future certifications until and unless rescinded by action of the City Council.
The foregoing resolution was passed and adopted this 22nd day of September, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: September 22, 2025
CITY OF MT. SHASTA
John Redmond, Mayor
ATTEST:
Rachel Agron, Deputy City Clerk
22 City Council Agenda Item #8
Staff Report
Meeting Date: 9/22/2025
To: Mayor and City Council
From: Todd Juhasz, City Manager
Subject: City of Mt. Shasta Spring Hill Water Supply and Storage Project: California Environmental Quality Act Documentation, Public and Agency Comment Period, Mitigation Monitoring and Reporting Program
Recommendation:
The City Manager recommends adopting the attached Resolution adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Spring Hill Water Supply and Storage Project pursuant to the California Environmental Quality Act (CEQA) and CEQA Guidelines.
Background & Summary:
The City received funding through the State Water Resources Control Board’s Drinking Water State Revolving Fund to evaluate improvements to the City’s water system that were necessary in order to eliminate existing pressure deficiencies in the Big Lakes area of the City, improve fire flows, increase City-wide storage, and provide water supply reliability and resilience. The funding included preparation of environmental studies and CEQA documentation.
Proposed Project
The proposed project includes installing two ~55-foot-diameter water storage tanks near the southeastern base of Spring Hill, and installing a new waterline, storm drain, and underground power line from the tanks south to Ski Village Drive; the new waterline would continue west in Ski Village Drive to an existing waterline near North Mt. Shasta Boulevard.
In addition, a new well would be constructed on City-owned property on the east side of Spring Hill Road (northwest of Spring Hill), a new water line would be installed along Spring Hill Road and North Mt. Shasta Boulevard from the new well to the intersection of Ski Village Drive and North Mt. Shasta Boulevard, and electrical conduit would be installed underground from the new well to Spring Hill Road, continuing north in the right-of-way of Spring Hill Road to an existing service adjacent to a commercial business.
X Regular
Consent
Closed
Presentation
23 As an alternative to the new well, the City considered potentially obtaining and upgrading an existing production well (DEX-6) once used by the Dannon bottling plant. With this alternative, ~500 feet of new water line would be installed from DEX-6 to the new water tanks. Although the City has not obtained authorization from the current owner, and there are no immediate plans for the City to acquire use of DEX-6, this alternative is also addressed in the Initial Study.
CEQA Documentation and Determination
The City, as Lead Agency, prepared an Initial Study pursuant to CEQA and the CEQA Guidelines to provide the general public and interested public agencies with information about the potential environmental impacts of the project.
As documented in the Initial Study, project implementation could result in temporarily increased air emissions, possible impacts on special-status wildlife species (if present), disturbance of nesting birds (if present), loss of trees, the introduction and spread of noxious weeds during construction, impacts on cultural resources and tribal cultural resources (if present), impacts related to geologic/soils conditions, impacts on paleontological resources (if present), and temporarily increased noise and vibration levels.
The Initial Study identifies mitigation measures that would reduce all identified environmental impacts to less-than-significant levels. The Initial Study supports a Mitigated Negative Declaration (MND) pursuant to §15070 of the CEQA Guidelines.
Public and Agency Review:
The Initial Study and proposed MND were made available to the general public and interested agencies for a 30-day review period. The local public review period and the agency review period managed by the State Clearinghouse ended on September 8, 2025. No written comments on the IS/MND were submitted during the 30-day review period.
Mitigation Monitoring and Reporting Program (MMRP)
Section 15074(d) of the CEQA Guidelines requires public agencies to adopt a program for monitoring or reporting on the measures it has imposed to mitigate or avoid significant environmental effects. The MMRP for the project is an attachment to the Resolution.
The MMRP identifies the mitigation measures adopted for the project. These mitigation measures are reproduced from the IS/MND and are conditions of approval for the project. The City is responsible for taking all actions necessary to implement the mitigation measures according to the specifications provided for each measure and for verifying that City staff or a qualified contractor has completed the necessary actions for each measure.
Attachments:
• Resolution of Approval
• Mitigation Monitoring and Reporting Program
24 032-54
September 12, 2025
Ken Kellogg, P.E., Director of Public Works
City of Mt. Shasta
305 N. Mt. Shasta Blvd.
Mt. Shasta, CA 96067
SUBJECT: City of Mt. Shasta Spring Hill Water Supply and Storage Project: Public and Agency Comment Period, Mitigation Monitoring and Reporting Program, Draft City Council Resolution Adopting CEQA Documentation
In accordance with the California Environmental Quality Act (CEQA) (California Public Resources Code §21000 et seq.) and CEQA Guidelines (California Code of Regulations §15000 et seq.), an Initial Study/Mitigated Negative Declaration (IS/MND) for the City of Mt. Shasta Spring Hill Water Supply and Storage Project (project) was prepared and made available to the general public and interested agencies for a 30-day review period.
The local public review period and the agency review period managed by the State Clearinghouse ended on September 8, 2025. No written comments on the IS/MND were submitted during the 30-day public review period.
Attached are a draft Resolution and a Mitigation Monitoring and Reporting Program for adoption by the Mt. Shasta City Council. Please feel free to contact me at 530.221.0440, ext. 7112, or [email protected] if you have any questions or need additional information.
Sincerely,
Carla L. Thompson, AICP
Environmental Planning Manager
c: Rachel Agron, Deputy City Clerk
Enclosures:
• Draft City Council Resolution of Approval
• Mitigation Monitoring and Reporting Program
25 RESOLUTION NO. CCR-25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MT. SHASTA
ADOPTING A MITIGATED NEGATIVE DECLARATION AND
MITIGATION MONITORING AND REPORTING PROGRAM FOR THE
SPRING HILL WATER SUPPLY AND STORAGE PROJECT
WHEREAS, in accordance with California Public Resources Code Division 13 (California Environmental Quality Act [CEQA]), and California Code of Regulations Title 14, Division 6, Chapter 3 (CEQA Guidelines), an Initial Study and Mitigated Negative Declaration (IS/MND) for the City of Mt. Shasta (City) Spring Hill Water Supply and Storage project (project) were prepared and made available to the general public and interested agencies for a 30-day review period; and
WHEREAS, the City published a Notice of Availability/Notice of Intent to Adopt the IS/MND in the local newspaper and submitted the notice and IS/MND to the State Clearinghouse (SCH No. 2025080225) for circulation to State agencies. The local public review period and the agency review period managed by the State Clearinghouse ended September 8, 2025; and WHEREAS, the City Council conducted a duly noticed public meeting on September 22, 2025, at which time comments submitted during the 30-day comment period regarding the environmental determination for the project were considered; and WHEREAS, the custodian of the documents and all other materials that constitute the record of proceedings upon which the City based its decision regarding adoption of a MND for the project is the City of Mt. Shasta, located at 305 N. Mt. Shasta Boulevard, Mt. Shasta, CA 96067.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The City Council hereby finds and determines that:
a. The foregoing recitals are true and correct.
b. The IS/MND provides a comprehensive evaluation of the project, adequately describes potential impacts to the environment, and was prepared in accordance with the requirements of CEQA and the CEQA Guidelines.
c. Based on the whole record (including the IS/MND, comments submitted to the City, and all supporting documentation), and the mitigation measures incorporated into the project, the City Council has determined that there is no substantial evidence in the record that the project will have a significant effect on the environment. d. The MND, with its supporting documentation, reflects the independent judgment and analysis of the City, which is the CEQA lead agency for the project. 26 e. The monitoring and reporting of CEQA mitigation measures for the project will be conducted in accordance with the attached Mitigation Monitoring and Reporting Program (MMRP). Adoption of the MMRP constitutes fulfillment of the CEQA monitoring and reporting requirements set forth in §15074(d) of the CEQA Guidelines.
2. The City Council hereby adopts an environmental determination of Mitigated Negative Declaration pursuant to §15074 of the CEQA Guidelines, finding that the project will not have a significant adverse effect on the environment that could not be mitigated.
3. The City Council hereby adopts the attached MMRP pursuant to §15074(d) of the CEQA Guidelines.
The foregoing Resolution was approved this 22nd day of September 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED:
ATTEST: CITY OF MT. SHASTA
____________________________________ __________________________________ Rachel Agron, Deputy City Clerk John Redmond, Mayor
27 MITIGATION MONITORING AND REPORTING PROGRAM
CITY OF MT. SHASTA
SPRING HILL WATER SUPPLY AND STORAGE PROJECT
State Clearinghouse Number 2025080225
INTRODUCTION
This Mitigation Monitoring and Reporting Program (MMRP) has been prepared pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines to provide for the monitoring of mitigation measures required of the City of Mt. Shasta (City) Spring Hill Water Supply and Storage Project (project) as set forth in the Initial Study/Mitigated Negative Declaration (IS/MND) prepared for the project.
Section 15074(d) of the CEQA Guidelines requires public agencies to adopt a program for monitoring or reporting on revisions to a project and the measures it has imposed to mitigate or avoid significant environmental effects. An MMRP is required for the proposed project because the IS/MND for the project identified potentially significant adverse impacts related to the implementation of proposed activities, and mitigation measures have been identified to reduce those impacts to a less-than-significant level.
CITY OF MT. SHASTA CITY COUNCIL ADOPTION OF THE MMRP
If the City Council, as lead agency, decides to approve the project, it must concurrently adopt the MMRP. The MMRP will be kept on file at the City of Mt. Shasta City Hall, 305 N. Mt. Shasta Blvd., Mt. Shasta, CA 96067.
PURPOSE OF THE MMRP
The purpose of the MMRP is to ensure the effective implementation and enforcement of adopted mitigation measures. Mitigation is defined by CEQA Guidelines Section 15370 as a measure that does any of the following:
• Avoids impacts altogether by not taking a certain action or parts of an action. • Minimizes impacts by limiting the degree or magnitude of the action and its implementation.
• Rectifies impacts by repairing, rehabilitating, or restoring the impacted environment. • Reduces or eliminates impacts over time by preservation and maintenance operations during the life of the project.
• Compensates for impacts by replacing or providing substitute resources or environments.
ROLES AND RESPONSIBILITIES
Unless otherwise specified herein, the City is responsible for taking all actions necessary to implement the mitigation measures according to the specifications provided for each measure and for demonstrating that the action has been successfully completed. The City will be responsible for monitoring implementation of the mitigation measures and for verifying that City 28 staff or a qualified contractor has completed the necessary actions for each measure. The City will designate a project manager to oversee the MMRP during the project implementation period. Duties of the project manager include the following:
• Ensure that routine inspections of the project’s actions are conducted. • Serve as liaison between the City and City’s contractor regarding mitigation monitoring issues (if appropriate).
• Complete forms and maintain records and documents required by the MMRP. • Coordinate and ensure that corrective actions or enforcement measures are taken, if necessary.
MMRP SUMMARY TABLE
The MMRP table identifies the mitigation measures adopted for the project. These mitigation measures are reproduced from the IS/MND and are conditions of approval for the project. The table has the following columns:
• Mitigation Measure: Lists the mitigation measures identified within the IS/MND, as amended, for a specific impact, along with the number for each measure as enumerated in the IS/MND.
• Monitoring Action: Identifies what actions the City shall take to comply with the mitigation measure.
• Monitoring Timing/Frequency: Identifies at what point in time, review process, or phase the mitigation measure will be completed.
• Date Checked/By Whom: Space to be initialed and dated by the individual designated to verify adherence to a specific mitigation measure.
CONCLUSION
The MMRP contained herein will provide for monitoring of construction activities as necessary, on-site identification and resolution of environmental problems, and proper reporting by the City.
The MMRP is to be used by City staff, participating agencies, project contractors, and mitigation monitoring personnel during implementation of the project. The MMRP and any related supporting documentation shall be maintained in the project file and be made available to the public upon request.
29 Mitigation Monitoring and Reporting Program
City of Mt. Shasta Spring Hill Water Supply and Storage Project Mitigation Measure Monitoring Action Monitoring Timing/Frequency Completion Date Initials
Air Quality
MM 4.3.1
The following measures shall be implemented throughout
construction:
a. All material excavated, stockpiled, or graded shall be covered or sufficiently watered to prevent fugitive dust from leaving property boundaries and causing a public
nuisance or a violation of ambient air quality standards.
Watering shall occur at least twice daily, preferably in the mid-morning and after work is completed each day,
with care given to work sites with bare soil.
b. All material transported offsite shall be either sufficiently watered or securely covered to prevent a public
nuisance.
c. All areas (other than paved roads) with vehicle traffic shall be watered periodically or have dust palliatives
applied for stabilization of dust emissions.
d. All on-site vehicles shall be limited to a speed of 15 miles per hour on unpaved surfaces.
e. All land clearing, grading, earth moving, and excavation activities on the project site shall be suspended when
winds are causing excessive dust generation.
f. All trucks hauling dirt, sand, soil, or other loose
materials shall be covered or shall maintain at least two feet of free board in accordance with the requirements
of Section 23114 of the California Vehicle Code.
g. Paved streets in and adjacent to active construction sites shall be swept or washed at the end of the day (or more frequently if needed) to remove excessive
accumulations of silt and/or mud resulting from
activities on the development site.
BC
• Confirm mitigation measure
is included in construction
contract.
DC
• Field check to ensure
compliance with the
mitigation measure.
BC
• One-time check of construction
contract.
DC
• Field check as needed to
ensure compliance.
30 Mitigation Measure Monitoring Action Monitoring Timing/Frequency Completion Date Initials
h. When not in use, motorized construction equipment
shall not be left idling for more than five minutes.
Responsibility: City
Biological Resources
MM 4.4.1
To avoid impacts to active bat maternity colonies, tree removal for trees of 12” diameter at breast height (DBH) or larger shall occur only during the following time frames and subject to the following weather conditions, or as otherwise approved/recommended by a qualified bat biologist:
• Between March 1 (or after evening temperatures
rise above 45°F, and/or no more than ½” of rainfall
within 24 hours occurs), and April 15; and
• Between September 1 and October 15 (or before
evening temperatures fall below 45°F, and/or more
than ½” of rainfall within 24 hours occurs).
Unless deemed unnecessary by the qualified bat biologist, trees greater than 12” DBH shall be removed using a twostep process to allow bats the opportunity to abandon the roost prior to removal. The two-step removal process shall be as follows:
• Day 1: Remove small-diameter trees, brush, and
non-habitat features of large trees (branches
without cavities, crevices, or exfoliating bark), using chainsaws for cutting, and chippers wherever
possible to cause a level of noise and vibration
disturbance sufficient to cause bats to choose not
to return to the tree for a few days after they
emerge to forage.
• Day 2: Remove the remainder of the trimmed tree.
Responsibility: City
BC
• Confirm mitigation measure
is included in construction
contract.
DC
• Field check to confirm
compliance with the
mitigation measure
BC
• One-time check of construction
contract.
DC
• Field check as needed to
confirm compliance with the
mitigation measure
31 MM 4.4.2
If the western migratory population of the monarch butterfly remains designated as proposed threatened, or is listed as threatened or endangered at the time of construction, the following measures shall be implemented as applicable:
a. If the final waterline alignment is located outside of the pavement on Spring Hill Road, a field survey shall be
undertaken in early to mid-May (prior to arrival of the butterflies) to determine if milkweeds (Asclepias spp.) are present in or adjacent to the work area. If no
milkweeds are present, no further action is required.
b. If milkweeds are present in or adjacent to the work area and can be avoided during construction, temporary
high-visibility indicators such as marking whiskers, pin flags, stakes with flagging tape, or other markers shall be established to protect the plants; the markers/flags shall be maintained in good condition throughout the
duration of construction.
c. If the milkweeds cannot be avoided, then they shall be removed as early in the season as possible. If
monarchs arrive in the general project area prior to
removal of the milkweeds, a biologist shall inspect each milkweed for the presence of monarch butterfly eggs,
larvae, and pupae prior to plant removal. If monarch
butterfly eggs, larvae, or pupae are present, the
milkweed shall not be removed until the biologist
determines that the milkweed is no longer hosting the
monarch butterfly. This may require rescheduling of
construction in those areas supporting milkweeds.
d. If removal of milkweeds is required at any time during the pre-construction or construction periods, one of the following options shall be implemented:
i. If, prior to project initiation, the U.S. Fish and
Wildlife Service (USFWS) approves a mitigation
banking or in-lieu fee program to offset impacts to
the monarch butterfly, credits shall be purchased or
fees paid at an amount/ratio acceptable to the
USFWS. Proof of purchase shall be provided to
the federal lead agency prior to project completion.
BC
• Confirm mitigation measure
is included in construction
contract.
• Check pre-construction
survey documentation
regarding the
presence/absence of
milkweeds.
DC
• If milkweeds are observed
during the pre-construction
surveys and can be avoided
during construction, confirm
installation of temporary
high-visibility indicators at
locations determined during
the pre-construction survey.
• If milkweeds cannot be
avoided during construction,
confirm removal of the
milkweeds following the
biologist’s determination in
accordance with the
mitigation measure.
• If milkweeds are removed at
any time during preconstruction or construction,
ensure one of the two
options is implemented in
accordance with the
mitigation measure:
BC
• One-time check of construction
contract.
• One-time check of preconstruction survey
documentation.
DC
• Field check high-visibility
indicators as needed if full
avoidance is feasible.
• One-time field check of removal
of milkweeds if avoidance is not
feasible.
• If milkweeds are removed,
ensure one of the two:
Option 1:
o One-time check of proof of
purchase of mitigation
credits.
Option 2:
o Field check as needed to
ensure milkweeds are
reestablished.
o Annual inspections and
additional seeding/planting
(if necessary) until success
criterion is met.
o Annual check of
documentation submittal to
federal lead agency until
success criterion is met.
32 Mitigation Measure Monitoring Action Monitoring Timing/Frequency Completion Date Initials
ii. If no mitigation banking or in-lieu fee program is
approved by the USFWS prior to project initiation,
milkweeds shall be reestablished in the immediate
area in the fall or spring following completion of
construction. This shall be accomplished by
planting seeds or rooted milkweed seedlings. The
planted milkweeds shall be of the same species as
those removed. Planting shall be conducted at a
sufficiently high ratio to ensure success, which is
defined as establishing at least one milkweed plant
per milkweed plant removed as determined through
field monitoring one year after the milkweed
planting is undertaken. If the minimum success
ratio is not met, milkweed seeding/planting shall
continue in successive years until the success
criterion is met. Documentation regarding
milkweed reestablishment and success shall be
provided to the federal lead agency on an annual
basis until the success criterion is met.
Responsibility: City
MM 4.4.3
In order to avoid impacts to nesting migratory birds and/or raptors protected under the federal Migratory Bird Treaty Act and California Fish and Game Code §3503 and
§3503.5, including their nests and eggs, one of the
following shall be implemented:
a. Vegetation removal and other ground-disturbance
activities associated with construction shall occur
between September 1 and January 31 when birds are
not nesting; or
b. If vegetation removal or ground disturbance activities commence during the nesting season, a preconstruction nesting survey shall be conducted by a qualified biologist to identify active nests in and
adjacent to the work area.
Surveys shall begin prior to sunrise and continue until vegetation and nests have been sufficiently observed.
The survey shall take into account acoustic impacts
and line-of-sight disturbances occurring as a result of BC
• Confirm mitigation measure
is included in construction
contract.
• If vegetation removal or
construction occur between
February 1 and August 31,
check pre-construction survey
report provided by biologist
regarding the presence/
absence of active nests.
• Confirm submittal of preconstruction survey report to CDFW.
DC
• If active nests are present,
monitor implementation of
nest protection measures
recommended by the
biologist.
BC
• One-time check of construction
contract.
• One-time check of biologist’s
documentation and submittal to
CDFW.
DC
• If active nests are present,
monitor nest protection
measures at the frequency
specified by the qualified
biologist.
33 Mitigation Measure Monitoring Action Monitoring Timing/Frequency Completion Date Initials
the project in order to determine a sufficient survey
radius to avoid nesting birds. At a minimum, the
survey report shall include a description of the area
surveyed, date and time of the survey, ambient
conditions, bird species observed in the area, a
description of any active nests observed, any
evidence of breeding behaviors (e.g., courtship,
carrying nest materials or food, etc.), and a description of any outstanding conditions that may have impacted
the survey results (e.g., weather conditions, excess
noise, the presence of predators, etc.).
The results of the survey shall be submitted
electronically to the California Department of Fish and Wildlife at [email protected] upon
completion. The survey shall be conducted no more
than one week prior to the initiation of construction. If construction activities are delayed or suspended for
more than one week after the pre-construction survey,
the site shall be resurveyed.
If active nests are found, the applicant shall consult
with CDFW and the USFWS regarding appropriate
action to comply with the Migratory Bird Treaty Act and California Fish and Game Code §3503. Compliance
measures may include, but are not limited to, exclusion buffers, sound-attenuation measures, seasonal work
closures based on the known biology and life history of the species identified in the survey, as well as ongoing monitoring by biologists.
Responsibility: City
MM 4.4.4
The potential for introduction and spread of noxious weeds shall be avoided/minimized by:
a. Using only certified weed-free erosion control materials, mulch, and seed.
b. Limiting any import or export of fill material to material that is known to be weed free.
c. Requiring the construction contractor to thoroughly
inspect and clean construction equipment prior to
BC
• Confirm mitigation measure is
included in construction
contract.
DC
• Field check to confirm
compliance with mitigation
measure.
BC
• One-time check of construction
contract.
DC
• Field check as needed to
ensure compliance.
• Check documentation at outset
of project, as additional
34 Mitigation Measure Monitoring Action Monitoring Timing/Frequency Completion Date Initials
entering and upon leaving the job site. All equipment
and vehicles shall be washed off-site at a commercial
facility when possible. If off-site washing is infeasible, an on-site cleaning station shall be set up at a specified location. Either high-pressure water or air shall be
used to clean equipment. The cleaning station shall be
located away from sensitive biological resources, and
wastewater from the cleaning station shall not be
allowed to run off the cleaning station site.
Construction equipment shall be cleaned of dirt and
mud that could contain invasive plants, roots, or seeds; tracks, outriggers, tires, and undercarriages shall be
carefully washed, with special attention being paid to
axles, frames, cross members, motor mounts,
underneath steps, running boards, and front
bumper/brush guard assemblies. Other construction
vehicles (e.g., pick-up trucks) that will be frequently entering and exiting the site shall be inspected and
washed on an as-needed basis.
Responsibility: City
equipment is deployed, and as
equipment is removed from the
job site.
MM 4.4.5
To prevent the inadvertent entrapment of wildlife,
the construction contractor shall ensure that at the
end of each workday trenches and other
excavations that are over one foot deep have been
backfilled or covered with plywood or other hard
material. If backfilling or covering is not feasible,
one or more wildlife escape ramps constructed of
earth fill or wooden planks shall be installed in the
open trench. Pipes shall be inspected for wildlife
prior to capping, moving, or placing backfill over
the pipes to ensure that animals have not been
trapped. If animals have been trapped, they shall
be allowed to leave the area unharmed.
Responsibility: City
BC
• Confirm mitigation measure
is included in construction
contract.
DC
• If wildlife is encountered in
trenches or pipes, ensure the
animal has left the work site
before commencing
construction.
• Field inspection of trenches
and pipes outside of
construction work hours.
BC
• One-time check of construction
contract.
DC
• Field check as needed to
ensure compliance.
35 Mitigation Measure Monitoring Action Monitoring Timing/Frequency Completion Date Initials
Cultural Resources
MM 4.5.1
In the event of any inadvertent discovery of cultural
resources (i.e., burnt animal bone, midden soils, projectile points or other humanly modified lithics, historic artifacts, etc.), all work within 50 feet of the find shall be halted until a professional archaeologist can evaluate the significance of the find in accordance with PRC §21083.2(g) and
§21084.1, and CEQA Guidelines §15064.5(a). If any find is determined to be significant by the archaeologist, the City of Mt. Shasta (City) shall meet with the archaeologist to determine the appropriate course of action. If necessary, a Treatment Plan prepared by an archeologist outlining
recovery of the resource, analysis, and reporting of the find shall be prepared. The Treatment Plan shall be reviewed and approved by the City prior to resuming construction.
Responsibility: City
BC
• Confirm mitigation measure
is included in construction
contract.
DC
• If any cultural resources are
encountered, confirm all
construction activities stop
within the affected area and
a qualified archaeologist is
contacted.
• If a Treatment Plan is
prepared, confirm that it has
been approved by the City
prior to resumption of
construction.
BC
• One-time check of construction
contract.
DC
• Field check as needed to
confirm temporary construction
stoppage within the buffer zone.
• One-time check of Treatment
Plan approval (if a plan is
prepared).
• The archaeologist shall specify
the timing/frequency of
additional monitoring, as
appropriate.
36 Mitigation Measure Monitoring Action Monitoring Timing/Frequency Completion Date Initials
MM 4.5.2
In the event that human remains are encountered during
construction activities, the City shall comply with §15064.5 (e) (1) of the CEQA Guidelines and PRC §7050.5. All
project-related ground disturbance within 50 feet of the find shall be halted until the County coroner has been notified.
If the coroner determines that the remains are Native
American, the coroner will notify the NAHC to identify the most likely descendants of the deceased Native
Americans. Project-related ground disturbance in the
vicinity of the find shall not resume until the process detailed in §15064.5 (e) has been completed.
Responsibility: City
BC
• Confirm mitigation measure
is included in construction
contract.
DC
• If any human remains are
encountered, confirm all
construction activities stop
within the affected area and
that a qualified archaeologist
and the county coroner are
contacted.
• If human remains are
recognized as Native
American, notify the NAHC
in accordance with the
mitigation measure and
assess the discovery;
implement any additional
mitigation measures
identified through the NAHC
consultation process.
BC
• One-time check of construction
contract.
DC
• Field check as needed to
confirm temporary construction
stoppage within the buffer zone.
• Field check or check
documentation as needed to
confirm implementation of any
additional measures identified
through the NAHC consultation
process.
Geology and Soils
MM 4.7.1
Prior to approval of the final improvement plans for the water tanks site, a geotechnical exploration report shall be prepared by a geotechnical engineer or other qualified
professional to evaluate the surface and subsurface soil conditions at the water tanks site and identify geotechnical criteria for site excavations, design of foundations,
installation of drainage facilities, and other related
improvements.
All grading plans and foundation plans for the water
tanks shall be reviewed by a qualified professional to
ensure that all recommendations included in the
geotechnical report are implemented. Applicable notes
shall be placed on the attachment sheet to the
BC
• Confirm review of
improvement plans by
geotechnical engineer.
DC
• Consult with geotechnical
engineer if engineering
design changes occur.
BC
• One-time confirmation of
geotechnical engineer’s
approval of improvement plans.
DC
• Consultation as needed if
design changes occur.
37 Mitigation Measure Monitoring Action Monitoring Timing/Frequency Completion Date Initials
improvements plans and in applicable project plans
and specifications.
If significant engineering design changes occur during
construction, the City of Mt. Shasta shall consult with a qualified geotechnical engineer to identify any
geotechnical constraints related to the design changes.
Recommendations of the geotechnical engineer shall
be implemented as warranted.
Responsibility: City
MM 4.7.2
The City of Mt. Shasta shall ensure through contractual obligations that earthwork activities are monitored by a qualified professional to ensure that recommendations
included in the geotechnical report are implemented.
Responsibility: City
BC
• Confirm mitigation measure
is included in construction
contract.
DC
• Field check as needed to
ensure monitoring of site
earthwork activities in
accordance with the
geotechnical report.
BC
• One-time check of construction
contract.
DC
• Check documentation provided
by qualified professional
monitor as necessary.
MM 4.7.3
If paleontological resources (fossils) are discovered
during construction, all work within a 50-foot radius of the find shall be halted until a professional
paleontologist can evaluate the significance of the find.
If any find is determined to be significant by the
paleontologist, City of Mt. Shasta (City) representatives shall meet with the paleontologist to determine the
appropriate course of action. If necessary, a Treatment Plan prepared by a paleontologist outlining recovery of the resource, analysis, and reporting of the find, shall be prepared. The Treatment Plan shall be reviewed
and approved by the City prior to resuming
construction.
Responsibility: City
BC
• Confirm mitigation measure
is included in construction
contract.
DC
• If any paleontological
resources are encountered,
confirm all construction
activities stop within a 50-
foot radius and a qualified
paleontologist is contacted.
• If a Treatment Plan is
prepared, confirm that it has
been approved by the City
prior to resumption of
construction.
BC
• One-time check of construction
contract.
DC
• Field check as needed to
confirm temporary construction
stoppage within the buffer zone.
• One-time check of Treatment
Plan approval (if a plan is
prepared).
• The paleontologist shall specify
the timing/frequency of
additional monitoring, as
appropriate.
Land Use and Planning
Implementation of MMs identified in this MMRP.
38 Mitigation Measure Monitoring Action Monitoring Timing/Frequency Completion Date Initials
Noise
MM 4.13.1
Construction activities (excluding activities that would result in a safety concern to the public or construction workers) shall be limited to between the hours of 7:00 a.m. and 5:00 p.m., Monday through Saturday. Construction activities
shall be prohibited on Sundays and federal/State
recognized holidays. Exceptions to these limitations may be approved by the City’s Public Works Director or his/her designee for activities that require interruption of utility services to allow work during low demand periods, or to alleviate traffic congestion and safety hazards.
Responsibility: City
BC
• Confirm mitigation measure is
included in construction
contract.
DC
• Field check to confirm
compliance with mitigation
measure.
BC
• One-time check of construction
contract.
DC
• Field check as needed to ensure
compliance.
MM 4.13.2
Construction equipment shall be properly maintained and equipped with noise-reduction intake and exhaust mufflers and engine shrouds, in accordance with manufacturers’
recommendations. Equipment engine shrouds shall be
closed during equipment operation.
Responsibility: City
BC
• Confirm mitigation measure is
included in construction
contract.
DC
• Field check to confirm
compliance with mitigation
measure.
BC
• One-time check of construction
contract.
DC
• Field check as needed to
ensure compliance.
MM 4.13.3
Stationary construction equipment (generators,
compressors, etc.) shall be located at the furthest practical distance from nearby noise-sensitive land uses.
Responsibility: City
BC
• Confirm mitigation measure is
included in construction
contract.
DC
• Field check to confirm
compliance with mitigation
measure.
BC
• One-time check of construction
contract.
DC
• Field check as needed to
ensure compliance.
Tribal Cultural Resources
Implementation of MM 4.5.1 and MM 4.5.2.
39 City Council Agenda Item #9
Staff Report
Meeting Date: 9/22/2025
To: Mayor and City Council
From: Todd Juhasz, City Manager
Subject: Renewal of Building Official’s Contract
Recommendation: The City Manager recommends renewing the City’s contract with Development Compliance Solutions for Building Department services through December 2025.
Background & Summary: City Council approved Development Compliance Solutions’ contract in March of 2024. It expired on January 1st of this year. The terms and rate for each employee will remain the same. The only difference is that the original $80,000 Not to Exceed budget has increased to $105,000 annually. This is consistent with the amount budgeted for Building Services in the recently adopted City budget.
Once we adopt a new Master Fee Schedule, the City will recover more of our costs for providing for Building Department services. The basic terms of the agreement are as follows:
1. Services Provided
Development Compliance Solutions will furnish services outlined in "Exhibit A, Scope of Work.” These services include:
• Building Official Services: Issuing permits, conducting plan reviews, inspections, and code enforcement. This also includes conducting investigations, meeting with customers, and administering the building division. An ICC Certified Building Official will be on-site two days a week.
• Building Plan Check Services: An ICC Certified Plans Examiner will be available to conduct plan checks and address technical inquiries.
• Building Inspection Services: A fully trained and certified inspector will conduct scheduled inspections and provide special inspections as directed by the City. • Building Counter Operations: Advising city staff on streamlining the permit process, fee collection, and reporting.
X Regular
Consent
Closed
Presentation
40 2. Compensation
The compensation for services will not exceed a cost ceiling of $105,000. The City will pay for services on a cost reimbursement basis, including direct labor, subconsultant costs, and other direct costs.
• Labor Rates: Hourly rates for personnel range from $75/hr for a Counter Tech to $155/hr for a Building Official.
• Cost Recovery: The goal is to recover 60% of the cost for the Building Official and 100% for all Plan Review services through building permit fees. Compensation above the cost ceiling is only authorized if it is 100% cost-recoverable through these fees.
3. Term and Termination
The agreement begins on the date it is signed by the City and expires on December 31st, 2025.
The agreement can be terminated by either party with a 30-day written notice. It can also be terminated immediately without notice for reasons such as bankruptcy or inability of the consultant to fulfill their responsibilities due to disability or death.
4. Key Personnel & Contacts
• City: The City's contact is Kim Fowler, the Planning Director, who is responsible for administering the agreement and acting as a liaison.
• Consultant: The Consultant's contact is Leonardo DePaola, the Director of Operations, who has immediate responsibility for the performance of the services.
5. Dispute Resolution
Any disputes under the agreement will first be attempted to be resolved through mediation. If that fails, disputes with an amount up to $50,000 will go to arbitration in Siskiyou County, California. Disputes exceeding $50,000 will be resolved in a court with proper jurisdiction.
6. Insurance and Indemnification
The Consultant must maintain a program of insurance for the duration of the agreement, including:
• General Liability: $1 million per occurrence.
• Automobile Liability: $1 million per accident.
• Workers’ Compensation: As required by California law. • Errors and Omissions Liability: $1 million aggregate/$1 million per claim.
The Consultant's insurance coverage will be considered primary in any claims related to their services. Both parties agree to indemnify and hold harmless the other for damages or liabilities to the extent caused by their own negligent acts in connection with the project. 41 CITY OF MT. SHASTA
AGREEMENT FOR PROFESSIONAL SERVICES
FOR BUILDING OFFICIAL, PLAN CHECK & BUILDING INSPECTION SERVICES THIS AGREEMENT made and entered into this 22nd day of September, 2025, by and between the City of Mt. Shasta, hereinafter called “City”, and Development Compliance Solutions, hereinafter called “Consultant”.
RECITAL
1. Purpose
The City requires building official, building inspection and plan check services for the Planning & Building Department in connection with land use entitlement and building permit review functions. City hereby agrees to retain Consultant in the capacity as consultant to provide building official consultation services to the City.
Consultant is qualified to perform such services and has agreed to provide City with such services on the terms and conditions set forth herein.
TERMS AND CONDITIONS
3. Duties of City
A. City agrees to make available to Consultant relevant public records including copies of reports, maps, and other file materials as may be needed for the Consultant to perform his duties and to cooperate in the collection of information which Consultant may request.
B. City agrees to provide Consultant with office space, work station and computer.
C. City shall promptly:
(1) notify Consultant of any defect in Consultant’s performance; and (2) review any documents submitted by Consultant for City’s comment.
4. Term
This Agreement shall commence as of the date signed by the City unless another date is specified herein and shall remain in full force and effect until terminated as set forth below. The contract shall expire on December 31st, 2025.
5. Scope of Work
CONSULTANT agrees to furnish the services set forth in Exhibit A, Scope of Work, which is attached hereto and incorporated herein (the "Services").
6. Key Personnel
City designates its Planning Director as the contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to Consultant’s performance under this Agreement, and for liaison 42 and coordination between City and Consultant. In the event City wishes to make a change in City’s representative, City will notify Consultant of the change in writing.
Consultant designates Leonardo DePaola as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in Consultant’s designated contact shall be subject to written approval by City.
7. Compensation
Compensation for the Services shall be in accordance with Exhibit B, Compensation, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $105,000 ("Cost Ceiling"). For active permits, cost recovery is anticipated at a ratio of 60% for Building Official and 100% for Plan Check. Compensation above the Cost Ceiling may be authorized by City only if 100% cost recoverable through building permit fees.
9. Audit Exceptions
Consultant agrees that in the event the program established hereunder is subjected to audit exceptions by appropriate audit agencies, it shall be responsible for complying with such exceptions and paying City the full amount of liability resulting from such audit exceptions.
10. Independent Contractor
Consultant shall perform the services as contained herein as an independent contractor and shall not be considered an agent or employee of City. This Agreement is by and between Consultant and City, and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, between City and Consultant.
11. Successor and Assignment
The services as contained herein are to be rendered by Consultant whose name is as appears first above written and said Consultant shall not assign nor transfer any interest in this Agreement without the prior written consent of the City.
12. Dispute Resolution
a. Disputes Subject to Mediation and Arbitration: Except as otherwise provided in this contract, any dispute between the parties arising out of this Agreement or relating to the interpretation and enforcement of their rights and obligations under this Agreement shall be resolved solely by mediation and arbitration in accordance with the provisions of this Agreement. b. Initial Mediation: With respect to any dispute between the parties that is to be resolved by arbitration as provided in Paragraph 11(c), the parties shall attempt in good faith first to mediate such dispute and use their best efforts to reach agreement on the matters in dispute. Within 5 days of the request of any party, the requesting party shall attempt to employ the 43 services of a third person mutually acceptable to the parties to conduct such mediation within 5 days of his appointment. If the parties are unable to agree on such third person, or, if on completion of such mediation, the parties are unable to agree and settle the dispute, then the dispute shall be referred to arbitration in accordance with Paragraph 11(c). c. Arbitration: Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, where the amount in controversy does not exceed $50,000, shall be settled by arbitration in accordance with California Code of Civil Procedure section 1280 et seq., and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. Notwithstanding this arbitration clause, any party to this agreement may seek interim equitable relief from a court in Siskiyou County. Any such arbitration shall be held and conducted in Siskiyou County, California, before one arbitrator, who shall be selected by mutual agreement of the parties; if agreement is not reached on the selection of an arbitrator within 15 days, then either party may petition the Siskiyou County Superior Court to appoint an arbitrator.
The provisions of the California statutes governing contract arbitration shall apply and govern such arbitration, subject, however, to the following:
(i) Any demand for arbitration shall be in writing and must be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date that institution of legal or equitable proceedings based on such claim, dispute, or other matter would be barred by the applicable statute of limitations.
(ii) The arbitrator appointed must be a former or retired judge or attorney with at least 10 years of experience in real property and commercial matters, or non-attorneys with like experience in the area of dispute.
(iii) Final decision by the arbitrator must be made within 90 days from the date the arbitration proceedings are initiated.
(iv) The prevailing party shall be awarded reasonable attorneys' fees, expert and non-expert witness costs and expenses, and other costs and expenses incurred in connection with the arbitration, unless the arbitrator for good cause determines otherwise.
(v) Costs and fees of the arbitrator shall be borne by the non-prevailing party, unless the arbitrator for good cause determines otherwise. (vi) The award or decision of the arbitrator, which may include equitable relief, shall be final and judgment may be entered on it in accordance with applicable law in any court having jurisdiction over the matter.
(vii) The provisions of Title 9 of Part 3 of the California Code of Civil Procedure, including Section 1283.05, and successor statutes, permitting expanded discovery proceedings shall be applicable to all disputes which are arbitrated pursuant to this paragraph. 44 (viii) Notwithstanding the foregoing, if a written offer of compromise made by either party is not accepted by the other party within thirty (30) days after receipt and the party not accepting such offer fails to obtain a more favorable judgment, the non-accepting party shall not be entitled to recover its costs (as defined in CCP §1033.5) of suit and reasonable attorney's fees (even if it is the prevailing party) and shall be obligated to pay the costs of suit and reasonable attorney's fees incurred by the offering party after the date such written offer is made.
d. Large Amounts: Disputes involving amounts in excess of $50,000 shall be resolved in such court as has proper jurisdiction.
e. Attorney’s Fees: The prevailing party shall be awarded reasonable attorneys' fees, expert and non-expert witness costs and expenses, and other costs and expenses incurred in connection with the litigation, unless the Court for good cause determines otherwise.
13. Indemnification
The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold harmless the City, its elected and appointed officials, officers, agents and employees (collectively, City) against all damages, liabilities or costs, including reasonable attorney’s fees and defense costs, to the extent caused by the Consultant’s negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the Consultant is legally liable.
The City agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Consultant, its officers, directors, employees, and subconsultants (collectively, Consultant) against all damages, liabilities or costs, including reasonable attorney’s fees and defense costs, to the extent caused by the City’s negligent acts in connection with the Project.
Neither the City nor the Consultant shall be obligated to indemnify the other party in any manner whatsoever for the other party’s own negligence.
14. Insurance
Without limiting Consultant’s indemnification of City, Consultant shall procure and maintain at all times during the life of this Agreement, a program of insurance against claims for injuries to person or damages to property which may arise from or in connect with performance of the work hereunder by Consultant, its officers, representatives, agents, or employees. Consultant acknowledges that Section 3700 of the California Labor Code requires all employers to be insured against liability for workers’ compensation or undertake self insurance in accordance with the provisions of that Code Section. Further, prior to commencement of work pursuant to this Agreement, Consultant, including any subcontractor, shall obtain all insurance required hereunder from a company or companies acceptable to the City’s Risk Manager. For the purposes of the Insurance Section of this Agreement, City’s Risk Manager shall mean City’s Finance Director. 45 a. Minimum Limits on Insurance
Consultant shall maintain limits of no less than:
1. General Liability: $1 Million per occurrence for bodily injury, personal injury and property damage for products/completed, operations and any other activities undertaken by Consultant pursuant to this Agreement.
2. Automobile Liability: $1 Million per accident for bodily injury, death, and property damage insuring against liability arising out of the use of any vehicle.
3. Workers’ Compensation insurance as required by the State of California.
4. Errors and Omissions Liability: $1 Million aggregate / $1 Million per claim.
Modifications to the above noted minimum insurance limits may only occur upon concurrence of both parties to this Agreement, confirmed in writing by Consultant and City’s Risk Manager.
b. Other Insurance Provisions – Commercial General and Automotive Liability
The commercial general liability and automotive liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its elected and appointed officials, officers, agents and employees are to be covered as insured with respect to:
(i) liability arising out of work or operations performed by or on behalf of the Consultant; or
(ii) automobiles owned, leased, hired or borrowed by the Consultant.
2. For any claims related to Consultant’s services rendered pursuant to this Agreement, the Consultant’s insurance coverage shall be primary insurance as respects the city, its elected and appointed officials, officers, agents and employees. Any insurance or selfinsurance maintained by the City, its elected and appointed officials, officers, agents and employees shall be excess of the Consultant’s insurance and shall not contribute with it.
3. Each insurance policy required by the clause shall be endorsed to state that coverage shall not be reduced or canceled by either party, except after thirty (30) days’ written notice by U.S. mail, has been given to the City’s Risk Manager.
c. Verification of Coverage
Consultant shall furnish the City’s Risk Manager with original certificates and amendatory endorsements affecting coverage required by this clause.
46 d. Failure to Provide or Maintain Insurance
Failure on the part of the Consultant to procure or maintain required insurance shall constitute a material breach of this Agreement upon which the City may immediately terminate this Agreement.
15. Compliance with Laws
The parties agree to make every reasonable effort to be bound by applicable federal, state and local laws, regulations and directives as they pertain to the performance of this Agreement.
16. Non-Discrimination
In the fulfillment of the program established under this Agreement, either as to employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other terms of compensation, selection for training, including apprenticeship or participation in the program or the receiving of any benefits under the program, Consultant agrees not to discriminate nor to allow any subcontractor to discriminate on the basis of race, color, creed, religion, natural origin, ancestry, sex, age, marital status or physical disability.
17. Severability
In the event that any provisions herein contained are held to be invalid, void or illegal by any court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall in no way affect, impair or invalidate any other provision contained herein. If any such provision shall be deemed invalid due to its scope or breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted by law.
18. Interpretation
No provision of this Agreement is to be interpreted for or against either party because that party or that party’s legal representative drafted such provision, but this Agreement is to be construed as if it were drafted by both parties hereto.
19. Waiver
No breach of any provision hereof can be waived unless in writing. Waiver of any one breach of any provision shall not be deemed to be a waiver of any other breach of the same of any other provision hereof.
20. Modifications
No waiver, modification or termination of this Agreement is valid unless made in writing. This Agreement may be extended and/or expanded by mutual agreement, in the form of a written amendment signed by both parties, to include additional services that are outside the existing scope of work, attached as Exhibit “A”.
21. Work Product
All work products produced by Consultant under this Agreement will be the property of the City. It will be delivered to the City upon City’s demand or at the 47 completion of services. It will not be used by Consultant for purposes other than this Agreement without the written consent of the City. Consultant will not be held liable for any re-use of City-owned work product for a purpose other than this Agreement.
22. Termination
This Agreement may be terminated at any time by either party if there is a default of a material obligation which is not cured within thirty (30) days following notice from the non-defaulting party. Effective immediately and without any requirement of notice, either party may, at its option, terminate this Agreement and/or suspend its performance in the event that (1) the other party files a petition in bankruptcy, files a petition seeking any reorganization, arrangement, composition, or similar relief under any law regarding insolvency or relief for debtors, or makes an assignment for the benefit of creditors; (2) a receiver, trustee, or similar officer is appointed for the business or property of such party; (3) any involuntary petition or proceeding under bankruptcy or insolvency laws is instituted against such party and not stayed, enjoined, or discharged within sixty (60) days; (4) inability of Consultant. to fulfill its responsibility due to disability or death; or (5) the other party adopts a resolution for discontinuance of it business or for dissolution. Except for a termination for cause, neither party shall be liable to the other or to any other persons for any loss or damage occasioned by the termination of this Agreement as provided herein.
Notwithstanding the foregoing, the Agreement may be terminated by either party by giving written notice at least thirty (30) days prior to the effective termination date in the written notice to the other party.
23. Notice
Notices, herein shall be presented in person, by certified or registered U.S. mail, or overnight courier service as follows:
To Consultant: Leonardo DePaola, CBO
Director of Operations
Development Compliance Solutions
1552 Winkle Dr.
Chico, CA 95926
To City: City of Mt. Shasta
305 N. Mt. Shasta Blvd.
Mt. Shasta, CA 96067
ATTN: City Manager
Nothing in this paragraph shall be construed to prevent the giving of notice by personal service.
24. Conflict of Interest
Consultant understands that its professional responsibility is solely to CITY. 48 Consultant represents that it presently has no interest and will not acquire any direct or indirect interest that would conflict with its performance under this Agreement. Consultant shall not in the performance under this Agreement employ a person having such an interest.
25. Entire Agreement
This Agreement with attachments constitutes the entire understanding and agreement of the parties, and supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the retention of Consultant by City and contains all the covenants and agreements between the parties with respect to such retention. Changes or amendments shall be made in writing and signed by the parties.
CONSULTANT CITY OF MT. SHASTA
By: ________________________ By: ________________________ Leonardo DePaola, CBO Todd Juhasz
Title: Director of Operations Title: City Manager
Dated: _______________________ Dated:________________________ ATTEST:
By: ______________________
Rachel Agron,
Deputy City Clerk
49 EXHIBIT A
Scope of Work
1. Building Official Services (General):
a. Building Permits and Inspections: Issuance of building permits, plan reviews, inspections, and enforcement of building codes, ensuring strict adherence to regulatory standards.
b. Investigations: Conducting necessary investigations, combining field and office research, and preparing comprehensive notices and documents as required.
c. Pre-Application Meetings: Availability to meet with customers as needed to advise and direct on building code compliance.
2. Building Division Administration:
a. Certified Building Official: On-site two days per week (days to be determined) an ICC Certified Building Official dedicated to daily administration, overseeing building permit activities, plan checks, inspections, counter services and customer service.
b. Code Updates and Compliance: Collaboration with the City to prepare periodic updates to building and safety codes, ensuring compliance with state and local ordinances.
c. City Ordinance Review and Development: Initial (and ongoing as needed) review of City policies, ordinances, and conditions related to Building Division operations, presenting a detailed report for consideration.
3. Building Plan Check Services:
a. Certified Plans Examiner: ICC Certified Plans Examiner available at the Building Division counter for plan checks, inspections, and addressing technical inquiries.
b. Code Compliance: Conduct thorough plan check reviews, ensuring compliance with applicable Federal and State laws, building codes, and City ordinances.
4. Building Inspection Services:
a. Fully Trained/Certified Inspector: Inspector shall conduct scheduled and detailed inspections, enforcing compliance with approved plans, applicable codes, and City regulations.
50 b. Special Inspections: Provision of qualified inspectors for special inspections and investigations as directed by the City.
5. Building Counter Operations:
a. Efficient Permit Processing: Advise and direct City staff streamlining of building permit process, from application to issuance, while maintaining accurate records and facilitating public information.
b. Fee Collection and Reporting: Advise and direct City staff to identify, collect, and track all required fees, submitting regular reports to the City on activities, fees collected, and staffing levels.
6. Performance Standards & Monitoring:
a. Customer-Focused Monitoring: Implement monitoring mechanisms, including customer feedback and statistical reports, to ensure the achievement of performance standards and maintain courteous services. b. Adherence to Performance Standards: Advise and direct City staff in developing and implementing customer service Performance Standards, committing to fast turn-around times for plan checks and inspections. 51 EXHIBIT B
Compensation
CITY shall pay CONSULTANT for the Services on a cost reimbursement basis, as defined in Section 7 of the Agreement. CONSULTANT agrees to use appropriate methods to contain its fees and costs under this Agreement.
Compensation shall include only the following costs, which shall all count toward the Cost Ceiling:
1. Direct Labor
Direct labor costs shall be the total number of hours worked on the job by each employee times the agreed hourly rate for such employee's labor as set forth on the attached Exhibit B-1. CITY will pay all personnel at their regular straight-time rate, including any work performed on overtime or on holidays or weekends.
2. Subconsultant Costs
Subconsultant services shall be billed at cost plus a 10 percent markup.
CONSULTANT shall provide a copy of each subconsultant's invoice for which it seeks payment from CITY with any invoice in which such payment is requested.
3. Other Direct Costs
The following categories of costs are eligible for reimbursement, which shall be made at the actual cost to CONSULTANT without any additional mark-up:
a. Reasonable living and traveling expenses of employees when away from home office on business in its prosecution of the Services. CONSULTANT must have prior approval of CITY to be reimbursed for these expenses. b. Automobile expenses for personal vehicle use, if necessary, at the IRS approved mileage rate.
c. Reproduction of drawings and specifications by CONSULTANT as required under this Agreement, at rates prevailing in this community for bulk reproduction or at other reasonable rates approved by CITY. d. Special overnight delivery or messenger services. Payments to CONSULTANT for reimbursable costs/expenses will be made only after the specific costs/expenses have been incurred and CONSULTANT has submitted substantiating documentation, such as copies of paid invoices or other documentation confirming that such costs/expenses have been incurred. 52 EXHIBIT B-1
Labor Rates
Fee Arrangement:
Building Official On site 2 days a week, offsite time to be billed at 8 hrs. flat rate.
Rate:
$155/hr.
Plan Review Engineer As needed Rate:
$145/hr.
ICC Plans Examiner As needed Rate:
$125/hr.
Building Inspector Additional Service can be provided Rate:
$125/hr.
Counter Tech. Additional Service can be provided Rate: $75/hr.
Planning Staff Additional Service can be provided Rate:
$145/hr.
Personal Vehicle Reimbursement for use conducting City business Current IRS Rate
Note:
Goal is to recover cost at a ratio of:
1. Building Official at 60%
2. All Plan Review at 100%
53 City Council Agenda Item #10
Staff Report
Meeting Date: September 22nd, 2025
To: Mayor and City Council
From: City Manager, Todd Juhasz
Subject: Proposed donation of $1,000 in support of the Collier Interpretive Center Recommendation:
Council to decide whether the City should continue to provide an annual donation of $1,000 in support of the Collier Interpretive Center.
Background:
The Collier Interpretive Center is located approximately ten miles south of the Oregon/ California border and can be accessed from both Northbound and Southbound I-5.
The Collier Interpretive and Information Center (CIIC) is a Joint Powers Authority (JPA) comprised of the nine incorporated cities as well as Siskiyou County. The JPA was established in 1998. The center is open to travelers and it provides information about the attractions and history of the County and Cities and other information with the express intent of increasing the local visitors and ultimately, spending within our population centers.
The obvious caveat to continuing to support the interpretive center is that Mt. Shasta has drastically cut our budget.
X Regular
Consent
Closed
Presentation
54 City of Mt. Shasta
305 N. Mt. Shasta Blvd.
Mt Shasta, CA. 96067
530-926-7510
September 22, 2025
Dear Governor Newsom,
The City of Mt. Shasta respectfully requests your Veto on SB 707 (Durazo), which would require an eligible legislative body to comply with additional meeting requirements, including that all open and public meetings include an opportunity for members of the public to attend via a 2-way telephonic service or a 2-way audiovisual platform, as defined, and that the eligible legislative body take specified actions to encourage residents to participate in public meetings.
As well as two-way telephonic support, the legislation would require that ‘eligible legislative body’ to:
• Translate agendas into all “applicable languages” spoken by 20% or more of residents with limited English proficiency.
• Provide a space for community-submitted translations, even if they are inaccurate or misleading.
• Create and maintain multi-language webpages with agendas, instructions, and meeting procedures.
• Expand outreach and electronic systems for agenda access.
For the City of Mt Shasta these obligations would mean added burden for a City with few staff and a significant increase in cost. Currently our City is facing a budget shortfall due partly to a decrease in tourist spending in an environment of uncertain national economic conditions, among other reasons.
Under Proposition 42 (2014), none of these requirements would be reimbursable, forcing our City to absorb all costs with limited positive benefit. 55 In addition, the bill applies unevenly across California, treating cities of similar size differently based solely on county population, while the State itself is exempt from these rules.
Although the recent amendment moved the implementation deadline to July 1, 2026, this deadline still does not provide sufficient time for cities to fully budget, procure, and train for compliance. Additional time is necessary to ensure responsible and effective implementation.
For these reasons, the City of Mt Shasta respectfully request your Veto on SB 707 (Durazo).
Sincerely,
Todd Juhasz
City Manager
City of Mt Shasta
cc. Senator Megan Dahle & Assembly Member Heather Hadwick Cal Cities Regional Public Affairs Manager Charles Anderson, League of California Cities, [email protected]
56 CITY COUNCIL AGENDA ITEM #12
MEETING DATE: September 22, 2025
TO: Mayor and City Council
FROM: Malisa Dodd, Finance Director
SUBJECT: Release of Committed Library Fund Balance
RECOMMENDATION:
Staff respectfully requests the City Council approve the release of the committed fund balance of $162,387 and reallocate these funds back to restricted fund balance in the Library Special Revenue Fund 68.
BACKGROUND & SUMMARY:
Previously, funds had been set aside in the Library Special Revenue Fund 68 as committed for purposes of completing a Library Expansion design project. During the review of funds with the fiscal auditor, staff discussed how to proceed with the currently committed balance of $162,387. Given that the current work for the design phase of the project is completed with the contracted provider, we will move the committed portion of the fund balance back to restricted pending further evaluation of need for the next phase of the project effective June 30, 2025.
ATTACHMENTS:
X Regular Session
Special Session
Emergency
Session
Closed Session
57 58
CITY COUNCIL AGENDA ITEM #13
MEETING DATE: September 22, 2025
TO: Mayor and City Council
FROM: Malisa Dodd, Finance Director
SUBJECT: Closeout of Fund 62 – Economic Enhancement
RECOMMENDATION:
Staff respectfully requests the City Council approve the closing out of Fund 62 – Economic Enhancement Fund and reallocate the $111,725.39 cash on hand balance to Fund 10 – General Fund.
BACKGROUND & SUMMARY:
Fund 62 – Economic Enhancement fund is an accumulation of Program Income funds over several years. Program Income is currently generated each year when funds are repaid from loans provided through the Housing and Community Development program. If the amount of funds received each year does not exceed a certain threshold, the funds collected become general funds and can be used at the Council’s discretion. During the review of funds with the fiscal auditor, staff discussed closing this fund and transferring the revenue generated on an annual basis to the general fund. After discussion with the City Finance committee and in light of the current fiscal deficit, it is the recommendation for the City Council to approve closing out fund 62 and reallocating these funds to the general fund to offset the Fiscal Year 24-25 deficit.
ATTACHMENTS:
Fund 62 – Economic Enhancement – Balance Sheet
X Regular Session
Special Session
Emergency
Session
Closed Session
59 General Ledger
Balance Sheet
Printed:
User: [email protected]
09/16/2025 - 1:58PM
Fund:
Period:
Fiscal Year:
62 13
2025
Fund
Amount
ALFRE
Account Type
62 - Economic Enhancement
Assets
Cash and Investments current
62-000-1010 - Cash in Bank 33,133.87
62-000-1020 - Cash Savings Account-TVI 78,591.52
Total Cash and Investments current: 111,725.39
Accounts Receivables
62-000-1200 - Accounts Receivable 0.00
62-000-1300 - Due From Other Goverments 0.00
Total Accounts Receivables: 0.00
Total Assets: 111,725.39
Liabilities
Accounts Payable
62-000-2010 - Accounts Payable 0.00
Total Accounts Payable: 0.00
Total Liabilities: 0.00
Fund Balance
Fund Balance/Net Position
62-000-3900 - Fund Balance 111,725.39
Total Fund Balance/Net Position: 111,725.39
Retained Earnings
62-000-3800 - Retained Earnings 0.00
62-000-3980 - Change In Fund Balance 0.00
Total Retained Earnings: 0.00
Total Fund Balance:
Total Liabilities and Fund Balance:
111,725.39
111,725.39
Total Retained Earnings:
Total Fund Balance and Retained Earnings:
Total Liabilities, Fund Balance, and Retained Earnings:
111,725.39
0.00 111,725.39
Totals for Fund 62 - Economic Enhancement: 0.00
GL - Balance Sheet (9/16/2025 - 1:58 PM) Page 1
60 CITY COUNCIL AGENDA ITEM #14
MEETING DATE: September 22, 2025
TO: Mayor and City Council
FROM: Malisa Dodd, Finance Director
SUBJECT: Closeout of Fund 13 – Capital Projects
RECOMMENDATION:
Staff respectfully requests the City Council approve the closing out of Fund 13 – Capital Projects and reallocate the $4,233.12 cash on hand balance to Fund 11 - Equipment Replacement Reserve.
BACKGROUND & SUMMARY:
Fund 13 – Public Works Reimbursable Projects fund has not been used for several years. During the review of funds with the fiscal auditor, staff discussed closing this out to clean up the balance sheet. After discussion with the Finance Committee, we recommend combining Fund 13 with Fund 11 for future use and closing out Fund 13.
ATTACHMENTS:
Fund 13 – Capital Projects – Balance Sheet
X Regular Session
Special Session
Emergency
Session
Closed Session
61 General Ledger
Balance Sheet
Printed:
User: [email protected]
09/17/2025 - 9:44AM
Fund:
Period:
Fiscal Year:
13 13
2025
Fund
Amount
ALFRE
Account Type
13 - Capital Projects Fund
Assets
Cash and Investments current
13-000-1010 - Cash in Bank 4,233.12
Total Cash and Investments current: 4,233.12
Accounts Receivables
13-000-1200 - Accounts Receivable 0.00
Total Accounts Receivables: 0.00
Total Assets: 4,233.12
Liabilities
Accounts Payable
13-000-2010 - Accounts Payable 0.00
Total Accounts Payable: 0.00
Deferred/Unearned Revenue
13-000-2300 - Deferred Revenue Held 0.00
Total Deferred/Unearned Revenue: 0.00
Total Liabilities: 0.00
Fund Balance
Fund Balance/Net Position
13-000-3900 - Fund Balance 4,233.12
Total Fund Balance/Net Position: 4,233.12
Retained Earnings
13-000-3980 - Change In Fund Balance 0.00
Total Retained Earnings: 0.00
Total Fund Balance:
Total Liabilities and Fund Balance:
4,233.12
4,233.12
Total Retained Earnings:
Total Fund Balance and Retained Earnings:
Total Liabilities, Fund Balance, and Retained Earnings:
4,233.12
0.00 4,233.12
Totals for Fund 13 - Capital Projects Fund: 0.00
GL - Balance Sheet (9/17/2025 - 9:44 AM) Page 1
62