“Our mission is to maintain the character of our “small town” community while striking an appropriate balance between economic development and preservation of our quality of life. We help create a dynamic and vital City by providing quality, cost-effective municipalservices and by forming partnerships with residents and organizationsin the constant pursuit of excellence.”
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute
2. Roll call
3. Special Presentations & Announcements
4. Public Comment:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an agenda item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. If you have documents to present to members of Council, please provide a minimum of seven (7) copies to the Deputy City Clerk.
5. Council and Staff Comments
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
There are currently several vacancies on advisory committees: one vacancy on the Planning Commission, two vacancies on the Beautification Committee, and two vacancies on the Downtown Enhancement Advisory Committee.
Mt. Shasta City Council Regular Meeting Agenda
Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd.
Monday, Octob e r 27, 5:30 p.m.
The meeting can also be viewed online at the
following link: MountShasta.22Ave.tv
CITY COUNCIL BUSINESS
7. Consent Agenda - The City Manager recommends approval of the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: October 13, 2025 regular meeting b. Approval of Disbursements: Accounts Payable 10/8/2025 and 10/15/2025; Total Gross Payroll and Taxes: For The Period Ending 10/16/25 c. Investment Report
d. Second reading of Ordinance CCO 25-05
8. Read Across Siskiyou Proclamation
Background: First 5 Siskiyou and the Siskiyou County Library create Read Across Siskiyou programming each year to promote early literacy.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Adopt Proclamation CCP 25-XX, designating November 12th as the 18th anniversary of Read Across Siskiyou.
9. Staff Direction: Mobile Home Rent Stabilization
Background: A member of the public has contacted the City to raise concerns regarding recent rent increases at several Mount Shasta mobile home parks.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Provide staff with direction on whether to research and prepare documents for the adoption of rent stabilization for mobile home parks
10. Budget Review
Background: Staff will provide the Council with a review of the outcomes of Fiscal Year 2024/25 and a status report for the current fiscal year.
Report By: Malisa Dodd, Finance Director
Recommended Council Action: Receive Report
11. Staff Report: Emergency Siren System
Background: Staff has compiled information related to the cost and efficacy of installing emergency sirens
Report By: Ken Kellogg, Public Works Director
Recommended Council Action: Receive Report
12. Rescinding Resolution for Prepaid Sewer Connection Fees Background: CCR 91-33, a resolution allowing for prepayment of sewer connections, was adopted to help the City cope with limited wastewater treatment capacity. In the years since, these capacity issues have been resolved with the construction of a new wastewater treatment plant.
Report By: Ken Kellogg, Public Works Director
Recommended Council Action: Rescind CCR 91-33
13. Subrecipient Agreement: Great Northern Services Community Development Block Grant Background: To follow the required Community Development Block Grant funding progression, the City must secure planning funds before applying for engineering and construction grants for repairs on Mt. Shasta Blvd.
Report By: Todd Juhasz, City Manager
Recommended Council Action: Approve the sub-recipient agreement with Great Northern Services to prepare and submit a CDBG grant for planning the repaving of Mt. Shasta Blvd.
14. COPS Funding Budget Adjustment
Background: The City is set to receive an additional $36,537 in COPS revenue allocations.
Report By: Malisa Dodd, Finance Director
Recommended Council Action: Approve a budget increase for the amount of $36,537 to be covered by increased COPS Fund allocations.
CITY COUNCIL/STAFF REPORTING PERIOD
15. Council Reports on Attendance at Appointed/Outside Meetings
16. Future Agenda Items (Appearing on the agenda within 60-90 days): None a. Master Fee Schedule Review
Future Agenda Items Over 90 Days: None
17. Adjourn
Availability of Public Records: All public records related to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at City Hall located at 305 North Mt. Shasta Blvd., Mt. Shasta, CA at the same time the public records are distributed or made available to the members of the legislative body. Agenda related writings or documents provided to a majority of the legislative body after distribution of the Agenda packet will be available for public review within a separate binder at City Hall at the same time as they are made available to the members of the legislative body.
The City of Mt. Shasta does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services. In compliance with the Americans with Disabilities Act, persons requiring accommodations for a disability at a public meeting should notify the City Clerk or Deputy City Clerk at least 48 hours prior to the meeting at
(530) 926-7516 in order to allow the City sufficient time to make reasonable arrangements to accommodate participation in this meeting.
Contents
Consent Agenda…………………………………………………………………………...7
Approval of Minutes: October 13, 2025 Regular Meeting……………………………...…..7 Approval of Disbursements: October 8 and October 15, 2025………………………….…11 Approval of Payroll Distribution: October 16, 2025…………………………………..…14 Investment Report………………………………………………………………..….17
Second Reading of CCO 25-05…………………………………………………..……24
Read Across Siskiyou Proclamation………………………………………………..…….26 Staff Report…………………………………………………………………….…..26
Proclamation………………………………………………………………………27
Staff Direction: Mobile Home Rent Stabilization……………………………………….28 Staff Report…………………………………………………………………………28
Budget Review…………………………………………………………………………..30
Staff Report………………………………………………………………………..30
Budget Review……………………………………………………………………..31
Emergency Siren System………………………………………………………………..44
Staff Report………………………………………………………………………..44
Rescinding Resolution for Prepaid Sewer Connection Fees………………………….…46 Staff Report………………………………………………………………………...46
Resolution Rescinding CCR 91-33……………………………………………………..48 Resolution CCR 91-33…………………………………………………………...…..49
Subrecipient Agreement: Great Northern Services CDBG………………………..……..51 Staff Report…………………………………………………………………….…..51
Subrecipient Agreement……………………………………………………………...52
COPS Funding Budget Adjustment……………………………………………………...70 Staff Report……………………………………………………………………...…70
COPS Growth Allocation…………………………………………………………….71
Budget Adjustment Proof List…………………………………………………………72
Budget Adjustment FY 2025/26………………………………………………………..73
Page Item STANDING AGENDA ITEMS
1. Call to Order and Flag Salute: At the hour of 5:32pm, Mayor Redmond called the meeting to order and led the audience in the flag salute.
2. Roll call
Council Members Present: Clure, Collings, Glaubman, Redmond Council Members Absent: Stackfleth
3. Special Presentations & Announcements: None
4. Public Comment:
None
5. Council and Staff Comments
Todd Juhasz, City Manager – Comments regarding development efforts at the Landing, Library Expansion Project, Fire Department finances.
Robert Gibson, Police Chief – Comments regarding bike riding event, reminds members of the public to properly dispose of fallen leaves.
Ken Kellogg, Public Works Director – Answers Council question.
6. Committee Updates:
a) Downtown Enhancement Advisory Committee
b) Library Tax Advisory Committee
c) Beautification Committee
d) Active Transportation Committee
Todd Juhasz, City Manager – Comments regarding ongoing DEAC projects.
Mt. Shasta City Council Regular Meeting Minutes
Mt. Shasta City Park Upper Lodge, 1315 Nixon Rd.
Monday, Octob e r 13, 5:30 p.m.
7 CITY COUNCIL BUSINESS
7. Consent Agenda - The City Manager recommends approval of the following Consent Agenda items. All Resolutions and Ordinances on this agenda, or added hereto, shall be introduced or adopted, as applicable, by title only, and the full reading thereof is hereby waived. a. Approval of Minutes: September 22, 2025 regular meeting b. Approval of Disbursements: Accounts Payable 9/22/2025 and 10/3/2025; Total Gross Payroll and Taxes: For The Period Ending 10/2/25
c. Police Department Monthly Report: September 2025
COUNCIL ACTION
MOTION TO APPROVE: Clure
SECOND: Glaubman
AYES: Clure, Collings, Glaubman, Redmond
NOES: None
ABSENT: Stackfleth
ABSTAIN: None
8. A Resolution Condemning Caste-Based Discrimination
Todd Juhasz, City Manager – Comments regarding proposed resolution Public Comment:
Mayra Monarch – Speaks regarding caste-based discrimination, answers Council questions Todd Juhasz, City Manager – Provides clarification
MOTION: Clure moves to approve CCR 25-26, TITLE
SECOND: Glaubman
AYES: Clure, Collings, Glaubman, Redmond
NOES: None
ABSENT: Stackfleth
ABSTAIN: None
8 9. Selection of Date for Proposed Ballot Measure
Todd Juhasz, City Manager – Comments Regarding proposed ballot measure Bill Berry, WBC Campaigns – Provides presentation on survey results and proposed ballot measure, answers Council questions
Todd Juhasz, City Manager – Clarifying comments, answers Council questions Public Comment:
Arrea – Comments regarding survey methodology
Afa – Comments in favor of 1.5% sales tax, informing voters Member of the Public – Requests to see the budget
Therese Swenson – Comments regarding unfilled positions Peggy Risch – Comments via email regarding sales tax ballot measure Council Comment:
Councilmember Collings – Comments regarding decrease in tax revenue Council discusses.
MOTION: Glaubman moves to include the sales tax increase on the November 3, 2026 general election for the City at an amount to be determined, probably between 1% or 1.5% SECOND: Clure
AYES: Clure, Collings, Glaubman, Redmond
NOES: None
ABSENT: Stackfleth
ABSTAIN: None
10. Public Hearing: Snow Parking Ordinance First Reading Robert Gibson, Chief of Police – Comments regarding seasonal snow parking at the Sisson Baseball Field, answers Council questions
MOTION: Clure moves to approve Ordinance CCO 25-05, An Ordinance of the City Council of the City of Mount Shasta Amending Section 10.44.080 To the Mount Shasta Municipal Code SECOND: Glaubman
AYES: Clure, Collings, Glaubman, Redmond
NOES: None
ABSENT: Stackfleth
ABSTAIN: None
Mayor Redmond recognizes Jayaram Tamata and Prem Pariyar, noting that they traveled to Mount Shasta to comment on Agenda Item 8.
Jayaram Tamata – Thanks the Council for adopting CCR 25-26 Prem Pariyar – Thanks the Council for adopting CCR 25-26 9 11. Dry Sludge Removal
Ken Kellogg, Public Works Director – Comments regarding the completion of the cleaning of Ponds 1 and 2 and the need for the disposal of dry sludge, answers clarifying questions Todd Juhasz, City Manager – Notes that dry sludge removal will be paid for from the Wastewater Treatment Plant fund
Public Comment:
Afa – Inquires whether the City is still accepting bids for dry sludge hauling MOTION: Glaubman moves to approve the expenditure of not to exceed $150,000 for the removal, hauling, and disposal of contaminated wastewater sludge from Ponds 1 and 2 SECOND: Clure
AYES: Clure, Collings, Glaubman, Redmond
NOES: None
ABSENT: Stackfleth
ABSTAIN: None
12. Senior Snow Removal Contract Award
Ken Kellogg, Public Works Director – Comments regarding bids received for the Senior Snow Removal contract
MOTION: Glaubman moves to approve the Senior Snow Removal contract for 2025-2026 and approve the two bids submitted by Wallace Enterprises and MSC Landscape for the six routes each SECOND: Clure
AYES: Clure, Collings, Glaubman, Redmond
NOES: None
ABSENT: Stackfleth
ABSTAIN: None
CITY COUNCIL/STAFF REPORTING PERIOD
13. Council Reports on Attendance at Appointed/Outside Meetings: None
14. Future Agenda Items (Appearing on the agenda within 60-90 days): None a. Master Fee Schedule Review
Future Agenda Items Over 90 Days: None
12. Adjourn: There being no further business, the meeting was adjourned at 6:43pm.
Respectfully Submitted By: Rachel Agron, Deputy City Clerk 10 City Council Agenda Item #7b
Staff Report
Meeting Date: October 27, 2025
To: Mayor and City Council
From: Malisa Dodd, Finance Director
Subject: Approval of Warrants and Payroll
Recommendation:
Staff requests the Mayor and City Council Approve warrants paid including payroll benefits and withholding, and payroll distribution, in the amount of $532,847.47 Background & Summary:
Approval of Check Numbers 54311- 54378 $ 382,402.66
Total Payroll Distribution $ 85,090.18
Total EFTPS – CalPERS, Nationwide, child support $ 27,940.66 Total Payroll EFTPS Taxes $ 37,413.97
$ 532,847.47
Financial Impacts:
Expenditures are consistent with current level spending as reviewed with City Council.
Attachments:
1.) Check Registers – 10/8/25 and 10/15/25
2.) ACH Payroll Distribution – 10/16/25
3.) EFTPS Reports – Payroll/CalPERS – 10/16/25
Regular
x Consent
Closed
Presentation
11 Accounts Payable
User:
Printed:
[email protected]
10/22/2025 9:50 AM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Check Amount
54311 10229 AMAZON CAPITAL SERVICES 10/08/2025 612.74
54312 10245 AMERICAN DOOR COMPANY 10/08/2025 370.00
54313 10338 APEX TECHNOLOGY MANAGEMENT 10/08/2025 15,617.44 54314 10404 AT&T 10/08/2025 539.41
54315 11156 YOLANDE DIEDRE BELL 10/08/2025 128.34
54316 12152 CALIFORNIA BUILDING STANDARDS COMMISSION 10/08/2025 352.00 54317 12200 CALIFORNIA SAFETY COMPANY 10/08/2025 395.00 54318 12213 CAL-ORE COMMUNICATIONS 10/08/2025 1,590.71
54319 12269 COMCAST BUSINESS 10/08/2025 422.42
54320 13064 DE LAGE LANDEN 10/08/2025 61.71
54321 13180 DEPT OF CONSERVATION 10/08/2025 1,288.15
54322 13224 DRY CREEK LANDFILL INC 10/08/2025 1,598.58
54323 300104 EXPRESS SERVICES INC 10/08/2025 1,253.97
54324 15030 FERGUSON ENTERPRISES, INC. #1423 10/08/2025 513.29 54325 15221 FRIENDS OF THE MT SHASTA LIBRARY10/08/2025 11,012.44 54326 16030 GANNETT CALIFORNIA LOCALIQ 10/08/2025 1,743.00 54327 300132 Green DOT Transportation Solutions 10/08/2025 11,716.94 54328 18063 INTERSTATE BATTERY 10/08/2025 28.16
54329 22140 KENNY & NORINE 10/08/2025 3,443.20
54330 21095 LIDDELL CONSTRUCTION SUPPLY 10/08/2025 492.50 54331 300150 LIEBERT CASSIDY WHITMORE 10/08/2025 816.50 54332 28120 NAPA AUTO PARTS 10/08/2025 1,643.03
54333 23023 NATIVE GROUNDS NURSERY AND LANDSCAPE INC 10/08/2025 645.24 54334 11140 PACE ANALYTICAL SERVICES LLC 10/08/2025 142.40 54335 25080 PACIFIC POWER & LIGHT 10/08/2025 199.92
54336 25198 CHARLES W PILLON 10/08/2025 5,152.19
54337 28000 S.C.O.R.E. 10/08/2025 105,093.47
54338 28466 SISKIYOU COUNTY TOURISM IMPROVEMENT DISTRICT 10/08/2025 35,144.26 54339 28640 SOUSA READY MIX LLC 10/08/2025 422.80
54340 13090 SWRCB - ELAP FEES 10/08/2025 4,615.00
54341 300154 The Ascension Aesthetic 10/08/2025 9,600.00 54342 29148 DAVID TORRES 10/08/2025 237.76
54343 30004 U.S. BANK EQUIPMENT FINANCE 10/08/2025 320.56 54344 31023 VALLEY PACIFIC PETROLEUM 10/08/2025 7,487.68 54345 31050 VERIZON CONNECT FLEET USA LLC 10/08/2025 199.45 54346 31031 VESTIS 10/08/2025 584.79
54347 300208 WM CORPORATE SERVICES, INC 10/08/2025 25.49 54348 15194 22ND AVENUE ENTERTAINMENT LOGISTICS 10/15/2025 3,250.00 54349 10229 AMAZON CAPITAL SERVICES 10/15/2025 30.09
54350 10402 AT&T MOBILITY FIRSTNET 10/15/2025 1,630.72
54351 11042 TROY BAINBRIDGE 10/15/2025 160.00
54352 11156 YOLANDE DIEDRE BELL 10/15/2025 200.40
54353 11328 BOYS & GIRLS CLUB OF GREATER SHASTA 10/15/2025 26,615.01 54354 300155 TYLER CERVELLI 10/15/2025 900.00
54355 300156 DEVON COATES 10/15/2025 800.00
54356 13064 DE LAGE LANDEN 10/15/2025 4.00
54357 13140 DEPT OF JUSTICE BUREAU OF CRIMINAL IDENTIFICATION 10/15/2025 52.00 AP Checks by Date - Summary by Check Number (10/22/2025 9:50 AM) Page 1 12 Check No Vendor No Vendor Name Check Date Check Amount 54358 13251 DEVELOPMENT COMPLIANCE SOLUTIONS 10/15/2025 9,975.00 54359 14140 DON ERICKSON OIL INC 10/15/2025 65.38
54360 300104 EXPRESS SERVICES INC 10/15/2025 1,264.40
54361 15030 FERGUSON ENTERPRISES, INC. #1423 10/15/2025 927.37 54362 15221 FRIENDS OF THE MT SHASTA LIBRARY10/15/2025 13,164.00 54363 16088 STEPHEN GOLDSBERRY 10/15/2025 600.00
54364 22059 MERCY MEDICAL CENTER - CASHIER 10/15/2025 42.00 54365 11140 PACE ANALYTICAL SERVICES LLC 10/15/2025 893.00 54366 25020 PACE ENGINEERING INC 10/15/2025 74,172.50
54367 32153 PACE SUPPLY CORP 10/15/2025 31.67
54368 25201 PLANWEST PARTNERS INC. 10/15/2025 1,967.50
54369 27040 RAY-MAC MECHANICAL INC 10/15/2025 2,723.25
54370 27078 RIVERVIEW INTERNATIONAL 10/15/2025 192.45
54371 28372 SISKIYOU COUNTY ECONOMIC DEVELOPMENT COUNCIL 10/15/2025 3,000.00 54372 28460 SISKIYOU COUNTY TAX COLLECTOR 10/15/2025 83.04 54373 28640 SOUSA READY MIX LLC 10/15/2025 514.20
54374 28686 MICHAEL STASZEL DO 10/15/2025 125.00
54375 28815 STERLING HEALTH ADMINISTRATION 10/15/2025 337.50 54376 29011 TEAMSTERS LOCAL 137 10/15/2025 1,976.92
54377 30069 US BANK CORPORATE PAYMENT SYS 10/15/2025 10,994.72 54378 32199 FRANCIS WHITNEY 10/15/2025 200.00
Report Total (68 checks): 382,402.66
AP Checks by Date - Summary by Check Number (10/22/2025 9:50 AM) Page 2 13 From: Tri Counties Bank
To: Malisa Dodd
Subject: Tri Counties Bank - ACH Payment Status Change Notification Date: Wednesday, October 15, 2025 9:33:09 AM
ACH Notification
Report Date/Time 10/15/25 09:30:09 PDT
This transaction has been successfully completed.
Transaction Number: ACH-01823053
ACH Company: City Mt Shasta
Company Entry Description: PAYROLL
Payment Date: 10/16/2025
Total Credits: $85,090.18 (45)
Total Debits: $0.00 (0)
Status: Completed
14 User:
Printed: 10/15/2025 - 9:34AM
[email protected]
Computer Check Proof List by Vendor
Accounts Payable
Batch: 00004.10.2025 - 09/29/25-10/12/25 Payroll
Invoice No Description Amount Pmt Date Acct Number Reference Vendor: 300160 CalPERS Check Sequence: 1 ACH Enabled: True PR Batch 00002.10.2025 PERS Fire PEPRA 1,577.12 10/15/2025 10-000-2150 PR Batch 00002.10.2025 PERS Fire PEPRA PR Batch 00002.10.2025 PERS Police Classic 716.69 10/15/2025 10-000-2150 PR Batch 00002.10.2025 PERS Police Classic PR Batch 00002.10.2025 PERS FIre PEPRA 1,550.07 10/15/2025 10-000-2150 PR Batch 00002.10.2025 PERS FIre PEPRA PR Batch 00002.10.2025 PERS Miscellaneous PEPRA 5,163.05 10/15/2025 10-000-2150 PR Batch 00002.10.2025 PERS Miscellaneous PEPRA PR Batch 00002.10.2025 PERS Police PEPRA 2,861.56 10/15/2025 10-000-2150 PR Batch 00002.10.2025 PERS Police PEPRA PR Batch 00002.10.2025 PERS Miscellaneous Classic 1,157.72 10/15/2025 10-000-2150 PR Batch 00002.10.2025 PERS Miscellaneous Classic PR Batch 00002.10.2025 Deferred Comp PERS 775.00 10/15/2025 10-000-2155 PR Batch 00002.10.2025 Deferred Comp PERS PR Batch 00002.10.2025 PERS Miscellaneous PEPRA 5,026.82 10/15/2025 10-000-2150 PR Batch 00002.10.2025 PERS Miscellaneous PEPRA PR Batch 00002.10.2025 PERS Police PEPRA 2,911.51 10/15/2025 10-000-2150 PR Batch 00002.10.2025 PERS Police PEPRA PR Batch 00002.10.2025 PERS Miscellaneous Classic 665.81 10/15/2025 10-000-2150 PR Batch 00002.10.2025 PERS Miscellaneous Classic PR Batch 00002.10.2025 PERS Police Classic 1,629.40 10/15/2025 10-000-2150 PR Batch 00002.10.2025 PERS Police Classic Check Total: 24,034.75
Vendor: 300177 EDD ACH Check Sequence: 2 ACH Enabled: True PR Batch 00002.10.2025 State Income Tax 4,422.01 10/15/2025 10-000-2130 PR Batch 00002.10.2025 State Income Tax PR Batch 00002.10.2025 State Disability Insurance 1,426.08 10/15/2025 10-000-2140 PR Batch 00002.10.2025 State Disability Insurance Check Total: 5,848.09
Vendor: 300159 Expertpay Check Sequence: 3 ACH Enabled: True PR Batch 00002.10.2025 Garnishment 1,155.91 10/15/2025 10-000-2184 PR Batch 00002.10.2025 Garnishment Check Total: 1,155.91
Vendor: 300158 IRS Check Sequence: 4 ACH Enabled: True
PR Batch 00002.10.2025 Medicare Employee Portion 1,873.35 10/15/2025 10-000-2110 PR Batch 00002.10.2025 Medicare Employee Portion PR Batch 00002.10.2025 Federal Income Tax 11,798.58 10/15/2025 10-000-2120 PR Batch 00002.10.2025 Federal Income Tax AP-Computer Check Proof List by Vendor (10/15/2025 - 9:34 AM) Page 1 15 Invoice No Description Amount Pmt Date Acct Number Reference PR Batch 00002.10.2025 Medicare Employer Portion 1,873.35 10/15/2025 10-000-2110 PR Batch 00002.10.2025 Medicare Employer Portion PR Batch 00002.10.2025 FICA Employer Portion 8,010.30 10/15/2025 10-000-2110 PR Batch 00002.10.2025 FICA Employer Portion PR Batch 00002.10.2025 FICA Employee Portion 8,010.30 10/15/2025 10-000-2110 PR Batch 00002.10.2025 FICA Employee Portion Check Total: 31,565.88
Vendor: 300161 Nationwide Check Sequence: 5 ACH Enabled: True PR Batch 00002.10.2025 Deferred Comp Nationwide 50 1,300.00 10/15/2025 10-000-2155 PR Batch 00002.10.2025 Deferred Comp Nationwide PR Batch 00002.10.2025 Deferred Comp Nationwide 1,450.00 10/15/2025 10-000-2155 PR Batch 00002.10.2025 Deferred Comp Nationwide Check Total: 2,750.00
Total for Check Run:
Total of Number of Checks:
65,354.63
5 AP-Computer Check Proof List by Vendor (10/15/2025 - 9:34 AM) Page 2 16 City Council Agenda Item # 7c
Staff Report
Meeting Date: October 27, 2025
To: Mayor and City Council
From: Malisa Dodd, Director of Finance
Subject: Revenue Status Update, Monthly Investment and Financial Report Recommendation:
Staff respectfully request the City Council review the provided information regarding the City’s revenue and investments.
Background & Summary:
Sales Tax Revenue:
The city has received $250,977 through Oct 22, 2025 in sales tax for fiscal year 25-26. The budgeted amount for fiscal year 25-26 is $1,500,000 with 16.73% collected, while 16.67% of the way through the year. This percentage does not represent the seasonal fluctuations of Sales Taxes and actual receipts are lower than prior year. At this point I would revise the projection to $1,425,000 or $75,000 less than the adopted amount.
Current Year 25-26 Sales Tax Information
Budget Projection Jul-Aug Expected Jul-Aug Received 24-25 Deficit $1,500,000 $275,000 $250,977 ($24,023)
Prior Year 24-25 Sales Tax Information
YTD Received Jul-Aug Received CY vs PY difference % difference $1,522,870 $283,932 ($32,955) 7.66
Transient Occupancy Tax:
The city started collecting TOT revenue monthly in July of 2025 and has received $503,573 in TOT for fiscal year 25-26 to date. The budgeted amount for fiscal year 25-26 is $1,614,800. The actual amount received is $56,865 more than prior year, up about 12.73%.
Current Year 25-26 Transient Occupancy Tax Information
Budget Projection 25/26 Received
$1,614,800 $503,573
Prior Year 24-25 Transient Occupancy Tax Information
YTD Received July-Oct Received CY vs PY difference
$1,596,668 $446,708 $56,865
Regular
X Consent
Closed
Presentation
17 Property Tax and Vehicle License Fees:
Current Year 25-26 Property Tax Information
Budget Projection Jul-Sept Expected Jul-Sept Received
Property Tax $849,745 $0 $0
License Fees $442,828 $0 $5,839
As of September 30, 2025, the combined funds the City of Mt. Shasta had invested in the Local Agency Investment Fund (L.A.I.F.) totaled $271,796.52. The September 2025 LAIF statement is attached, along with the performance data as of October 15, 2025. Most surplus funds over which the City has control are currently invested in Concourse with a balance of $1,146,173.83.
The balance of the City’s cash funds are held in the pooled accounts with Tri Counties Bank with a balance as of $11,844,227.84.
Current investment rates are:
L.A.I.F. September 30, 2025 4.212%
Treasury Note – 3 month September 30, 2025 4.15%
Treasury Note – 2 Yr. September 30, 2025 3.62%
Treasury Note – 5 Yr. September 30, 2025 3.70%
Treasury Note – 10 Yr. September 30, 2025 4.23%
Treasury Note – 30 Yr. September 30, 2025 4.93%
Bloomberg as reported by Chandler Asset Management
The LAIF average decreased slightly from last month, most notes had a decrease. We continue to anticipate the LAIF rate staying just above 4%. The LAIF rate remains the best available rate that meets the City’s requirement for liquidity and safety.
Financial Impact:
The investments are in compliance with the City’s investment policy and provides for meeting the City’s cash flow needs for the next month and 6 month periods.
Attachments:
• LAIF Monthly Statement
• LAIF Performance Report
• LAIF Monthly Balances
• Chandler Asset Management
18
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19 September 4.212
August 4.251
July 4.258
June 4.269
May 4.272
April 4.281
LAIF Apportionment Rate(2): 4.34
LAIF Earnings Ratio(2): 0.00011893333163814
LAIF Administrative Cost(1)*: TBD
PMIA Average Life(1): 254
LAIF Fair Value Factor(1): 1.001929581
PMIA Daily(1): 4.19
PMIA Quarter to Date(1): 4.24
Treasuries
51.39%
Agencies
29.08%
Certificates of
Deposit/Bank Notes
9.74%
Time
Deposits
3.25%
Commercial
Paper
5.80%
Corporate
Bonds
0.58%
Loans
0.16%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) .
*The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.
Source:
(1) State of California, Office of the Treasurer
(2) State of California, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 10/15/25
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 9/30/25
Chart does not include $987,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
9/30/25
$161.7 billion
20 Carrying Cost Plus
Description Accrued Interest Purch. Amortized Cost Fair Value Accrued Interest United States Treasury:
Bills $ 39,599,745,147.02 $ 39,973,471,901.90 $ 39,985,802,450.00 NA Notes $ 43,494,437,239.54 $ 43,477,478,895.29 $ 43,720,178,000.00 $ 396,089,830.50 Federal Agency:
SBA $ 262,881,870.42 $ 262,768,178.80 $ 260,243,125.97 $ 1,048,765.00 MBS-REMICs $ 986,577.07 $ 986,577.07 $ 996,338.26 $ 4,303.86 Debentures $ 5,820,766,716.29 $ 5,820,766,716.29 $ 5,837,507,030.00 $ 42,941,193.90 Debentures FR $ - $ - $ - $ -
Debentures CL $ 3,150,000,000.00 $ 3,150,000,000.00 $ 3,162,895,050.00 $ 39,916,907.00 Discount Notes $ 34,045,057,208.42 $ 34,430,751,569.55 $ 34,435,696,650.00 NA Supranational Debentures $ 3,735,297,997.63 $ 3,734,838,622.61 $ 3,752,739,630.00 $ 27,482,975.50 Supranational Debentures FR $ - $ - $ - $ -
CDs and YCDs FR $ - $ - $ - $ -
Bank Notes $ 200,000,000.00 $ 200,000,000.00 $ 199,956,589.25 $ 1,148,416.67 CDs and YCDs $ 15,550,000,000.00 $ 15,550,000,000.00 $ 15,553,645,102.15 $ 198,281,555.54 Commercial Paper $ 9,375,972,041.62 $ 9,473,396,736.20 $ 9,476,638,541.63 NA Corporate:
Bonds FR $ - $ - $ - $ -
Bonds $ 943,615,108.85 $ 943,498,546.35 $ 945,273,378.00 $ 9,127,182.15 Repurchase Agreements $ - $ - $ - $ -
Reverse Repurchase $ - $ - $ - $ -
Time Deposits $ 5,249,000,000.00 $ 5,249,000,000.00 $ 5,249,000,000.00 NA PMIA & GF Loans $ 262,742,740.00 $ 262,742,740.00 $ 262,742,740.00 NA TOTAL $ 161,690,502,646.86 $ 162,529,700,484.06 $ 162,843,314,625.26 $ 716,041,130.12 Fair Value Including Accrued Interest $ 163,559,355,755.38 Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost).
The value of each participating dollar equals the fair value divided by the amortized cost (1.001929581) As an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $20,038,591.61 or $20,000,000.00 x1.001929581 State of California
Pooled Money Investment Account
Market Valuation
9/30/2025
21 DAX
FTSE (UK)
Nikkei
S&P 500
NASDAQ
Hang Seng
DOW JONES
World Stock Market Indices
Economic data was mixed in August as market participants braced for a probable rate cut in September. Treasury yields were lower across the curve as the labor market and housing market showed signs of slowing. However, the consumer remained resilient as Retail Sales increased, while Consumer Confidence showed neither signs of exuberance nor caution. Core inflation levels remain above the Fed’s target, and tariff impacts remain uncertain. Given the economic outlook, our view at Chandler is for a steeper yield curve driven mainly by gradual normalization of monetary policy starting with a 25 basis point rate cut in September.
After holding its benchmark federal funds rate steady at 4.25% to 4.50% at the July Federal Open Markets Committee meeting in July, the Federal Reserve did not convene in August. Nevertheless, Chair Jerome Powell indicated an interest-rate cut could be on the table for September, telling attendees at the Jackson Hole Economic Symposium, “The stability of the unemployment rate and other labor market measures allows us to proceed carefully as we consider changes to our policy stance”.
The US Treasury yield curve steepened in August, as the 2-year Treasury yield declined 34 basis points to 3.62%, the 5-year Treasury was 28 basis points lower to
3.70%, and the 10-year Treasury yield was down 15 basis points to 4.23%. The spread between the 2-year and 10-year Treasury Note yield increased to +61 basis points at August month-end versus +42 basis points at July month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was -1.5 basis points. The spread between the 3-month Bill and 10-year Treasury Note yield was -7 basis points in August versus +4 basis points in July.
Expectations of Federal Reserve rate cuts pushed short-term yields lower in August. Investors anticipated the Fed would begin easing monetary policy soon, as economic growth moderated and recent data pointed to a slowing labor market.
Although yields fell across the curve, long-term inflation expectations remained heightened amid trade policy uncertainty which slowed the decline in yields on the long end of the yield curve, thus the yield curve steepened. The 2-year Treasury Note, which tends to lead the Fed Funds Rate, dropped 34 basis points from the end of July to the end of August.
Market Summary
BOND MARKET REVIEW
A M o n t h l y R e v i e w o f F i x e d I n c o m e M a r k e t s September 2025
(Japan)
(Germany)
(Hong Kong)
TREASURY YIELDS Trend 8/29/25 7/31/25 Change
Chandler Asset Management | 800.317.4747 | chandlerasset.com | Page 1 6,460.26
9,187.34
21,455.55
45,544.88
23,902.21
25,077.62
120.87 54.53 304.29 333.10 (163.26) 1,413.90 data as of 8/29/2025 Change
(7/31/2025)
1.91% 0.60% (0.68%) Source: Bloomberg. Please see
descriptions of indices on Page 2.
3.20% 1.58%
%CHG
1.23% 3-Month
2-Year
3-Year
5-Year
7-Year
10-Year
30-Year
4.15 3.62
3.58 3.70
3.93 4.23
4.93 (0.19)
(0.34)
(0.32)
(0.27)
(0.23)
(0.15)
0.03 Source: Bloomberg
Market Data
Toll Free: 800.317.4747
[email protected]
chandlerasset.com
Source: Bloomberg
(▲/▼)
▼
U.S. Treasury Yields Fall Sharply in August as a Rate Cut Looms in September 42,718.47
1,648.65 4.01% 4.34
3.96 3.90
3.97 4.16
4.38 4.90
▼
▼
▼
▼
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▼
22 Economic Roundup
ECONOMIC INDICATOR
Trade Balance
Gross Domestic Product
Unemployment Rate
Prime Rate
Refinitiv/CoreCommodity CRB Index
Oil (West Texas Int.)
Consumer Price Index (y/o/y)
Producer Price Index (y/o/y)
Euro/Dollar
(78.64) $B JUL. 31
3.00% JUN. 30
4.20% AUG. 31
8.50% AUG. 30
277.03 AUG. 30
$73.55 AUG. 30
2.50% AUG. 31
0.30% AUG. 31
1.10 AUG. 30
Retail Sales
Labor Market
Housing Starts
Consumer Prices
Crude Oil Prices Decreased in August
Credit Spreads Were Slightly Wider in August
CREDIT SPREADS
3-month top rated commercial paper
2-year A corporate note
5-year A corporate note
5-year Agency note
Spread to Treasuries
0.13 0.39
0.57 0.04
One Month Ago
0.00 0.33
0.53 0.03
Change
0.13 0.06
0.04 0.01
Chandler Asset Management | 800.317.4747 | chandlerasset.com | Page 2 Housing starts dropped 8.5% in August to 1.307 million units, marking a pullback amid elevated inventory levels and a softening labor market. Single-family starts fell 7.0% in August to 890,000 units, hitting their lowest level since July 2024. Meanwhile, the Freddie Mac 30-year fixed mortgage rate declined to 6.6% in August. According to the S&P CoreLogic Case-Shiller 20-City Home Price Index, home prices slipped 0.25% month-over-month in June marking the fourth straight month home prices have fallen. The decline pulled the annual gain down to 2.1%, the weakest pace since the market turned higher in mid-2023, adding to signs of cooling in the housing market.
Elevated mortgage rates and asking prices presented affordability challenges which have weighed on housing demand.
The U.S. economy added just 22,000 jobs in August, falling short of consensus expectations and punctuating the softening trend in the labor market. The three-month moving average and six-month moving average payrolls totaled 29,000 and 64,000 respectively. The unemployment rate rose to 4.3% in August from 4.2% in July. The labor participation rate inched up to 62.3%, remaining below the prepandemic level of 63.3%. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part time for economic reasons jumped to 8.1% in August from 7.9% in July. Average hourly earnings fell to 3.7% year-overyear from 3.9% last month.
Back-to-school shopping was a likely catalyst to boost Retail Sales as online shopping, clothing, and sporting goods stores sales increased in August. Total Advance Retail Sales showed continued strength jumping 0.6% month-over-month, while July data was also revised up to 0.6% from the prior month. Control Group Sales, which feed into GDP, also jumped 0.74% in August from the prior month.
Retail Sales rose 5.0% from the prior year in August, building on the 4.1% increase in July. The Conference Board’s Consumer Confidence Index fell to 97.4 in August from a revised 98.7 in July. Measures of current conditions and future expectations declined, reflecting weaker sentiment on employment and income prospects. Views on business conditions ticked higher, helping offset the dip.
While consumers have shown resilience, rising debt, increased delinquencies, persistent inflation concerns and signs of labor market softening may threaten future spending.
Inflation ticked up in August, but tariff pass-through was not the cause. The Consumer Price Index (CPI) increased more than expected at
0.4% month-over-month and 2.9% year-over-year, while the Core CPI rose 0.3% month-over-month and 3.1% year-over-year. Core Services components, such as medical care services and auto insurance, led the increase. The Personal Consumption Expenditures (PCE) price index rose 0.2% month-over-month and held at 2.6% year-over-year in July. The Core PCE deflator, which excludes food and energy and is the Fed’s preferred gauge, edged up 0.3% month-over-month and 2.9% year-over-year. Although inflation has trended toward the Federal Reserve’s 2% target, the overall impact of tariff policy has not yet fully flowed through to the US economy.
BOND MARKET REVIEW
World Stock Market Index Descriptions
S&P 500–The S&P 500 is a market value-weighted index of 500 large-capitalization stocks. The 500 companies included in the index capture approximately 80% of available US market capitalization.
NASDAQ–The NASDAQ Composite Index is the market capitalization-weighted index of over 3.300 common stocks listed on the NASDAQ stock exchange. Dow Jones–The Dow Jones Industrial Average is an index that tracks 30 large, publicly-owned companies trading on the New York Stock Exchange and the NASDAQ. The Financial Times Stock Exchange Group (FTSE)–The FTSE is a share index of the 100 companies listed on the London Stock Exchange with the highest market capitalization. DAX–The Deutscher Aktienindex (DAX) is a blue chip stock market index consisting of the 30 major German companies trading on the Frankfurt Stock Exchange. Hang Seng–The Hang Seng Index is a freefloat-adjusted market-capitalization- weighted stock market index in Hong Kong.
It is used to record and monitor daily changes of the largest companies of the Hong Kong stock market and is the main indicator of overall market performance in Hong Kong. Nikkei–Japan's Nikkei 225 Stock Average is a price-weighted index composed of Japan's top 225 blue-chip companies traded on the Tokyo Stock Exchange. © 2025 Chandler Asset Management, Inc. An independent, SEC-registered investment adviser. Data source: Bloomberg, Federal Reserve, and the US Department of Labor. This report is provided for informational purposes only and should not be construed as specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as an indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation, or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment. Fixed income investments are subject to interest rate, credit, and market risk. Interest rate risk: The value of fixed income investments will decline as interest rates rise.
Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low-rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk.
Market risk: the bond market, in general, could decline due to economic conditions, especially during periods of rising interest rates. The S&P Corelogic Case-Shiller home price index tracks monthly changes in the value of residential real estate in 20 metropolitan regions across the nation.
Source: Bloomberg
Source: Bloomberg
Data as of 8/29/2025
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Current Release
(59.09) $B JUN. 30
(0.50%) MAR. 31
4.20% JUL. 31
7.50% JUL. 31
299.78 JUL. 31
$69.26 JUL. 31
2.70% JUL. 31
1.90% JUL 31
1.14 JUL 31
Prior Release
(78.31) $B JUL. 31
3.30% JUN. 30
4.30% AUG. 31
7.50% AUG. 29
302.35 AUG. 29
$64.01 AUG. 29
2.90% AUG. 31
1.90% AUG. 31
1.17 AUG. 29
One Year Ago
23 Ordinance CCO 25-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MT. SHASTA AMENDING SECTION 10.44.080 OF TO THE MT. SHASTA MUNICIPAL CODE WHEREAS, pursuant to Chapter XI, Section 7, of the California Constitution, the City of Mt Shasta (“City”) may make and enforce within its limits all local, police, sanitary, and other ordinance, and regulations not in conflict with general laws; and WHEREAS, the City Council of the City of Mount Shasta may make amendments to the Mount Shasta Municipal Code section 10.44 as set forth in Mount Shasta Municipal Code section
10.44.130; and
WHEREAS, the City Council of the City of Mount Shasta finds that due to numerous complaints of long-term snow parking at the Sisson Youth Baseball parking lot and the need to keep the parking lot available for use by youth sports programs; and WHEREAS, the City Council of the City of Mount Shasta has determined that following changes to the Mount Shasta Municipal Code Section 10.44 parking prohibited or restricted; Amend:
10.44.080
(5) Restricted Time Parking.
(a) No parking between the hours of 10:00 p.m. and 6:00 a.m. daily at the Sisson Youth Baseball ballpark parking area on the west side of Everett Memorial Highway between Washington Drive and Rockfellow Drive and east of Sisson Elementary School with the following exceptions:
(i) During time when the parking area is designated for snow removal as determined by the Director of Public Works, from November 1st to March 1st.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Moun Shasta hereby ordains:
That the above changes be made to the Mount Shasta Municipal Code. 24 The foregoing Resolution was approved this the day of October by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED:
ATTEST: CITY OF MT. SHASTA
______________________________ ______________________________ Rachel Argon, Deputy City Clerk John Redmond, Mayor
CERTIFICATION
I do hereby certify that the foregoing is a full, true, and correct copy of an ordinance duly and regularly adopted at a meeting of the City Council of the City of Mt. Shasta held on . ______________________________
Rachel Argon, Deputy City Clerk
25 City Council Agenda Item #8
Staff Report
Meeting Date: October 27, 2025
To: Mayor and City Council
From: Todd Juhasz, City Manager
Subject: Read Across Siskiyou Proclamation
Recommendation:
Staff recommends that the Council adopt CCP 25-XX designating November 12th, 2025 as the 18th anniversary of Read Across Siskiyou.
Background & Summary:
Each year, Siskiyou First 5 partners with the Siskiyou County Library to promote early literacy by coordinating guest readers to appear at kindergartens, preschools, libraries, and daycare centers across Siskiyou County, and by providing children with a copy of the same book to take home. With Read Across Siskiyou’s 18th year approaching, the event organizers have requested that the Council adopt a proclamation raising awareness for the importance of childhood literacy.
Attachments:
Proclamation CCP 25-XX
X Regular
Consent
Closed
Presentation
26 Siskiyou County
PROCLAMATION
18th ANNUAL “READ ACROSS SISKIYOU” 2025 EVENT
Sponsored By First 5 Siskiyou Children and Families Commission WHEREAS, the ultimate goal of the First 5 Siskiyou Children and Families Commission is that all of Siskiyou’s children from prenatal through 5 years of age will be healthy, ready to learn, and supported in safe, nurturing families and communities; and WHEREAS, children in Siskiyou County from prenatal through 5 years of age have a successful start in life through daily reading with supportive and nurturing families, caregivers, educators and community leaders; and
WHEREAS, early literacy is the foundation for academic, social emotional, and economic success; and
WHEREAS, First 5 Siskiyou, in partnership with Siskiyou County Library, dedicates one day each year to promote early literacy by providing the same titled book to be read by guest readers to children in various preschools, kindergartens, child care settings, libraries and online events throughout Siskiyou County on the same day and provide each child with a copy of that book to take home.
THEREFORE, the City of Mt. Shasta hereby proclaims November 12, 2025 as the 18th anniversary of “Read Across Siskiyou” and be it that this body enthusiastically endorses daily reading, singing and playing with children as a critical foundation for healthy development and life long success.
Signed: _______________________________ Date:__________________ John Redmond, Mayor, City of Mt. Shasta
27 CITY COUNCIL AGENDA ITEM #9
MEETING DATE: October 27, 2025
TO: Mayor and City Council
FROM: Todd Juhasz, City Manager
SUBJECT: Council to Consider Whether the City Should Prioritize Rent Stabilization for Mobile Home Parks
RECOMMENDATION
Council to provide direction to staff on whether to research and consider the adoption of rent stabilization for mobile home parks.
BACKGROUND
An individual contacted the City regarding the concerns of renters within the three mobile home communities that are located within the City of Mt Shasta. A firm located in Sacramento has purchased all three parks and has proceeded to exponentially increase rental rates for residents. Staff is seeking Council direction on whether the City should further explore the issue and to consider the potential adoption of some form of municipal regulations in support of rent stabilization.
A growing number of California's small cities and counties in California have adopted or strengthened rent stabilization ordinances for mobile home parks to protect this critical source of affordable housing.
Mobile home park residents are considered uniquely vulnerable because they own their homes but rent the space, making relocation due to high rent increases financially devastating and practically difficult. Efforts by local governments typically focus on stabilizing space rent while ensuring park owners receive a fair rate of return.
Key Features of Small City Ordinances
Mobile home park rent stabilization measures in small California jurisdictions, such as Calistoga, Petaluma, and the unincorporated areas of counties like Humboldt and San Luis Obispo, often include:
• Annual Rent Increase Limits: Increases are typically capped, often tied to a percentage of the Consumer Price Index (CPI)—sometimes a fraction of the CPI (e.g., 60-75%)—or a flat percentage maximum (e.g., 5%). For example, the City of Petaluma (population X Regular Session
Special Session
Emergency
Session
Closed Session
28 ≈60,000) limits increases to a flat rate of 4% or to 70% of the Bay Area CPI, whichever is lower.
• Vacancy Control: Many ordinances seek to prevent owners from raising the rent to market rates when a mobile home is sold or transferred on-site. This is crucial as it preserves the affordability of the home for the new buyer, thus protecting the homeowner's investment.
• Addressing State Law Exemptions: Local ordinances must navigate the Mobile home Residency Law (MRL), which historically exempted long-term leases (over 12 months) from local rent control. However, recent state legislation, such as SB 940 (2022), has begun to limit the "new construction" exemption to 15 years, and other state laws, like those set to take effect in January 2025, have been used by cities like Petaluma to cover all mobile home leases under local control.
Rationale for Adoption
Local governments adopt these ordinances based on several key findings:
1. Unique Vulnerability: Mobile homeowners have a substantial investment in a home that's virtually impossible to move without high cost and damage, creating an imbalance of bargaining power with park owners.
2. Affordable Housing Preservation: Mobile home parks are a critical and finite source of naturally occurring affordable housing for a significant portion of residents, often the elderly or those on fixed and low incomes.
3. Low Vacancy Rate: Mobile home park space vacancy rates are typically extremely low, indicating a shortage that prevents market forces from protecting tenants against excessive rent increases.
29 City Council Agenda Item #10
Staff Report
Meeting Date: October 27, 2025
To: Mayor and City Council
From: Malisa Dodd, Finance Director
Subject: Review FY24-25 and FY25-26 Financial Reports
Recommendation: Receive report, no action
Background & Summary: The Finance Director will review the current outcomes of FY24-25 and a report of the status of FY25-26
Attachments: Budget Review packet
X Regular
Consent
Closed
Presentation
30 Fiscal Year 24-25 pojected unaudited General Fund Budget Status General Revenue
Salaries
Overtime
Benefits
Development Compliance Solutions
Services and Supplies
Community Supports
Subtotal Operating Budget
Sales Tax to Cover specific expenses
SCORE Ins
PERS UFL Annual Payment
Worker's Compensation Ins
Debt Serv
Fixed Expense Operating Subtotal
Transfer
Grant
Other
Capital
Union Negotiations
Subtotal One Time 24-25 activities
!Projected unaudited General Fund Total Deficit
Projected Fund Balance as of 6/30/2025
($5,220,964)
$2,573,004
$231,276
$1,063,927
$186,545
$1,279,454
$163,201
$276,443
($1,060,237)
$380,964
$374,884
$225,226
$79,163
($0)
($336,697)
($116,600)
($4,406)
$387,548
$89,430
$19,275
$295,718 !
$1,186,649
31 32
33 34
35 36
37 38
39 40
41 42
43 CITY COUNCIL AGENDA ITEM #11
MEETING DATE: October 27, 2025
TO: Mayor and City Council
FROM: Ken Kellogg, Public Works Director
SUBJECT: Information Item on the Cost and Utility of Purchasing a Siren to Alert Residents in Case of a Fire
RECOMMENDATION
Staff presents the following information related to the cost and pitfalls of using a siren to alert residents in the event of a fire.
BACKGROUND
Cost and Siting Information:
• Cost. Exterior, pole mounted siren installations with radio technology and battery backup will cost $25,000 to $40,000 per installation and will require annual maintenance costing $700 to $1000 per site. To provide coverage for the entire City, four to five installations would be required.
• Locations. Siting sirens in locations that are acceptable to adjacent property owners will be difficult as sirens will require periodic testing to ensure proper operation • Other options. There are better warning systems in place such as Ready Siskiyou Alerts available through Siskiyou County OES and the Genasys Protect phone app According to Public Works, Fire, and MSPD staff, sirens are outdated and unreliable for emergency notification for the following reasons:
• Designed for outdoors: Many people expect to hear sirens inside, but they are designed to alert those who are outdoors. Sirens are ineffective for reaching people who are sleeping, hearing impaired, or simply indoors with triple pane windows. • Variable range: The distance a siren can be heard varies significantly based on environmental factors, such as background noise, wind direction, topography, and the location of the siren. The siren's effective range is often just a fraction of a mile. • Desensitization: The overuse of sirens for minor incidents can lead to public complacency or annoyance, reducing their effectiveness when a truly life-threatening situation occurs. • False sense of security: Relying solely on sirens can be dangerous because they are not infallible. They can fail due to power outages or technical malfunctions. During the 2025 X Regular Session
Special Session
Emergency
Session
Closed Session
44 Texas flash floods, many people in Kerr County received no warning because power and cell service went out, and no resilient alert system was in place. • Sirens were primarily utilized in this region to notify volunteer firefighters of a fire and to respond to the station for further dispatch information. This has long been replaced by pager, radio and cell phone notifications.
• Once a siren is activated and heard it provides no indication of which direction residents should take to evacuate.
Modern emergency communication alternatives
Today's emergency management relies on a multi-layered approach using several technologies to overcome the weaknesses of traditional sirens. These advanced methods include:
• Wireless Emergency Alerts (WEA). This system delivers geo-targeted alerts for severe weather and other emergencies directly to cell phones, reaching people indoors regardless of the ambient noise.
• Emergency Alert System (EAS). This system broadcasts alerts over television and radio, automatically interrupting programming to provide a wide audience with detailed information.
• NOAA Weather Radio (NWR). For decades, NWR has broadcast continuous weather information. Modern versions can be programmed to alert for specific geographic areas, activating only when a relevant warning is issued for the listener's location. • Smartphone apps. Many local news stations and weather services offer smartphone apps that send push notifications for real-time, location-specific weather and emergency alerts. • Social media and public address systems. These platforms and modern speakers are often used to supplement traditional alerts, with advanced speaker systems capable of providing clear, specific voice instructions in addition to siren tones 45 CITY COUNCIL AGENDA ITEM #12
MEETING DATE: October 27, 2025
TO: Mayor and City Council
FROM: Ken Kellogg, Public Works Director
SUBJECT: Rescinding Resolution CCR-91-33, Pre-paid Sewer Connection Fees
RECOMMENDATION
Staff respectfully request the City Council adopt a new Resolution, CCR-25-XX, rescinding Resolution CCR-91-33.
BACKGROUND
In 1991, the City of Mount Shasta adopted Resolution CCR-91-33 to address a specific financial and infrastructural concern: the City's wastewater treatment plant was nearing full capacity. The resolution allowed property owners, builders, and developers to prepay sewer connection fees to reserve the right to connect to the sewer system at the then current rate.
The Resolution was intended to assure potential applicants they would have a reserved connection to the new plant when it was completed. The resolution stipulated that if a physical connection request was received within three (3) years of the prepayment date, the connection would be made without additional charges. However, if more than three years elapsed, the applicant would be required to pay the increase between the original prepaid amount and the then-current connection fee. Additionally, the connection fee mentioned in the Resolution was implicit that it did not include the actual charge for the labor and materials that City staff would use when making the physical connection.
CURRENT STATUS AND RATIONALE FOR RESCINDING
The circumstances that necessitated Resolution CCR-91-33 are no longer applicable. Through subsequent upgrades to the wastewater treatment plant and recent sewer collection system improvements—which have significantly reduced inflow and infiltration (I&I)—influent capacity at the treatment plant is no longer an issue.
Furthermore, the original Resolution was misinterpreted at times when residents wanted to connect and the City had provided both water and sewer connections on some properties. In addition, some residents have come to believe that prepayment exempts them from paying the difference between the original pre-paid connection fee and the deposited amount (the X Regular Session
Special Session
Emergency
Session
Closed Session
46 Resolution clearly states that the pre-paid rate was guaranteed to cover costs for three years post deposit with the City).
Rescinding Resolution CCR-91-33 is necessary to:
• Eliminate an outdated policy intended to address capacity issues that no longer exist. • Clarify the current City policy on previously paid sewer connection fees. • Ensure that connection fees adequately cover the compounded capital costs of providing sewer hook-ups for grandfathered and pre-paid customers. • Better aligns current connection fees with fiscal realities. 47 48
49 50
CITY COUNCIL AGENDA ITEM #13
MEETING DATE: October 27, 2025
TO: Mayor and City Council
FROM: Todd Juhasz, City Manager
SUBJECT: Sub-Recipient Agreement with Great Northern Services to Apply for CDBG Funding
RECOMMENDATION
Staff recommend Council approve the sub-recipient agreement with Great Northern Services to prepare and submit a CDBG grant for planning the repaving of Mt. Shasta Blvd.
BACKGROUND
Great Northern Services has finalized our CDBG sub-recipient agreement, which is attached.
This agreement is essential for us to reapply for CDBG funds specifically for the planning phase to repave the entire length of Mt. Shasta Boulevard. We must secure this initial planning money to follow the required CDBG funding progression before applying for engineering and construction grants.
One point to make is that, if approved, this agreement allows GNS to complete the outreach and grant prep required to submit the grant. This amount should not exceed $6,000 and is reimbursable if awarded grant funding. We have a strong likelihood of receiving grant funding as we are using much of the narrative for which we were awarded funding during the last cycle.
If you recall, we were prohibited from accessing the funds due to the presence of audit findings that have since been resolved.
X Regular Session
Special Session
Emergency
Session
Closed Session
51 SUBRECIPIENT AGREEMENT
BETWEEN THE CITY OF MT. SHASTA
AND
GREAT NORTHERN SERVICES
COMMUNTITY DEVELOPMENT BLOCK GRANT
2025 MT. SHASTA BLVD. MASTER PLAN
THIS AGREEMENT, entered into on the execution date by and between the City of Mt.
Shasta (herein called the “Grantee”) and Great Northern Services (herein called the “Subrecipient”).
WHEREAS, the Grantee has grant funds from the State of California, Department of Housing and Community Development, State Community Development Block Grant Program (“the Department”) originating from the United States Government under Title I of the Housing and Community Development Act of 1974, as amended (HCD Act), Public Law 93-383; and,
WHEREAS, the Grantee wishes to engage the Subrecipient to assist the Grantee in utilizing such funds;
NOW, THEREFORE, it is agreed between the parties hereto that; I. SCOPE OF SERVICE
A. Activities
The subrecipient will be responsible for performing General Administration and Activity Delivery for the “2025 Mt. Shasta Blvd. Master Plan” (Project) in a manner satisfactory to the Grantee and the State and consistent with any standards required as a condition of providing these funds upon HCD’s award of the Standard Agreement. Such program will include the following activities eligible under the Community Development Block Grant program:
General Administration
The Subrecipient will perform administrative duties required by the State CDBG Program, including, but not limited:
• Application Submission
o Prepare application with assistance from Grantee and City Engineer o Submit draft application for review to Grantee at a minimum of two weeks prior to Grantee submitting the application in HCD’s application platform in response to 2025 CDBG NOFA.
o Subrecipient will invoice preparing the application as a pre-award cost. o If the grant is awarded, the pre-award expenditures will be reimbursed through a standard financial report. If the grant is not awarded, the city must absorb the cost.
o The applications will be reviewed and awarded on a competitive basis if the application meets the 2025 CDBG NOFA threshold requirements. o Subrecipient and Grantee must coordinate closely to ensure the application is complete and correct and submitted significantly before the Application Deadline.
52 • Prepare and submit future CDBG grant applications. • Prepare Closeout Documents other CDBG grants.
• Attend City Public Hearings and Council Meetings as needed. • Attend HCD and HUD trainings and meetings necessary to properly administer CDBG funds.
• Perform other general administration duties to effectively manage the program. • Assist Grantee with CDBG reports, issues and HCD communications not related to this activity.
• Provide technical assistance to Grantee for administering PI funds including assistance with record keeping, and HCD required reporting.
Activity Delivery
Activities to ensure a successful project include but are not limited to the following:
• Perform grant administration as necessary to maintain workflow, budget, records management, etc.
• Prepare regular grant reports and documents required by the State. • Prepare Closeout Documents.
• Attend CDBG project related trainings.
• Assist in the procurement of contractor to perform Mt. Shasta’s Project in order to meet 2CFR200, CDBG, HCD and HUD guidelines.
• Assist with outreach if necessary and other duties in order have a complete Master Plan at the end of the contract.
B. National Objectives
All CDGB funded activities must meet one of the CDBG program’s National Objectives: benefit low- and moderate-income persons (LMI); aid in the prevention or elimination of slums or blight; or meet community development needs having a particular urgency, as defined in 24 CFR 570.208. This activity will meet objective of benefit to low- and moderate-income persons .
C. Performance Monitoring
The Grantee will monitor the performance of the Subrecipient. Substandard performance as determined by the Grantee will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the Grantee, contract suspension or termination procedures will be initiated.
The Subrecipient certifies that the activities carried out under this Agreement will meet the National Objective for the given program. For this Project Mt. Shasta meets Low-Mod Area threshold as over 60.90% of the residents of Mt. meet the requirement of having income that is at or below 80% of the area median income.
Changes to the program scope of services, schedule or budget contained in this Agreement, unless otherwise noted, may only be made through a written amendment to this Agreement, executed by both the Subrecipient and Grantee, with Department notification. If the budget amendment requires a formal grant amendment with the Department, then the Grantee will have Department approval of the change before amending this Agreement.
53 II. TIME OF PERFORMANCE
Services of the Subrecipient will commence October 9, 2025 and will end at the completion of the Standard Agreement, unless terminated in accordance with the provision of Part VI. General Conditions (H) of this agreement or as otherwise provided herein.
III. BUDGET
Subrecipient will receive a direct reimbursable rate per hour for services associated within the Scope of Services which includes direct expenses of salaries, supplies, mileage, benefits, taxes, etc. and direct cost pooled expenses. Budget is based on a reimbursable rate of $85.00 per hour. In addition, Subrecipient will charge the standard IRS mileage rate for all travel and invoice direct reimbursement for materials and supplies.
If indirect costs are charged, Subrecipient will develop an indirect cost allocation plan for determining the appropriate Subrecipient share of administrative costs and shall submit such plan to Grantee for approval, in a form specified by the Grantee.
General Administration: GNS* $10,000.00
Activity: GNS $25,000.00
Activity: Procured Transportation Engineer $265,000.00
Total Budget for 33 months $300,000.00
GNS Budget for 33 months $35,000.00
*GNS will invoice the grant writing as a pre-award cost. If the grant is awarded, the pre-award expenditures will be reimbursed through a standard financial report. If the grant is not awarded, the Grantee must absorb the cost.
Subrecipient will invoice for the actual work performed at our cost (i.e. salaries, benefits, travel, direct pooled costs) which will not exceed the total budget.
Any indirect costs charged must be consistent with the conditions of Paragraph VII (C)(1) of this Agreement. In addition, the Grantee may require a more detailed budget breakdown than the one contained herein, and the Subrecipient shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the Grantee. Any amendments to the budget must be approved in writing by both the Grantee and the Subrecipient.
IV. PAYMENT
It is expressly agreed and understood that the total amount to be paid by the Grantee under this Agreement shall not exceed $35,000.00 which includes using General Administration of the standard agreement and Activity Delivery of the standard agreement as described in the Scope of Services. Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in Paragraph III herein and in accordance with performance.
Payments may be contingent upon certification of the Subrecipient’s financial management system in accordance with the standards specified in 2 CFR 200.302. 54 V. NOTICES
Notices required by this Agreement shall be in writing and delivered via mail, commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.
Communication and details concerning this contract shall be directed to the following contract representatives:
Grantee Subrecipient
Malisa Dodd Brandy Caporaso
City of Mount Shasta Great Northern Services
305 N. Mt Shasta Blvd 310 Boles Street
Mount Shasta, CA 96067 Weed, CA 96094
(530) 926-7523 (530) 938-4115 ext. 115
[email protected] [email protected]
VI. GENERAL CONDITIONS
A. General Compliance
The Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)) including subpart K of these regulations, except that (1) the Subrecipient does not assume the recipient’s environmental responsibilities described in 24 CFR 570.604 and (2) the Subrecipient does not assume the recipient’s responsibility for initiating the review process under the provisions of 24 CFR Part 52. The Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this contract including 2 CFR Appendix II to Part 200 “Contract Provisions for Non-Federal Entity Contracts under Federal Awards”. The Subrecipient further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.
B. “Independent Contractor”
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient shall at all times remain an “independent contractor” with respect to the services to be performed under this Agreement.
The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers’ Compensation Insurance, as the Subrecipient is an independent contractor.
C. Hold Harmless
The Subrecipient shall hold harmless, defend and indemnify the Grantee from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Subrecipient’s performance or nonperformance of the services or subject matter called for in this Agreement.
55 D. Workers’ Compensation
The Subrecipient shall provide Workers’ Compensation Insurance coverage for all of its employees involved in the performance of this Agreement.
E. Insurance & Bonding
The Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the Grantee.
The Subrecipient shall comply with the bonding and insurance requirements of 2 CFR 200.310 and 200.326, Bonding and Insurance.
F. Grantee Recognition
The Subrecipient shall insure recognition of the role of the Grantee in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement.
G. Amendments
The Grantee or Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the Department and the Grantee’s governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Subrecipient from its obligations under this Agreement.
The Grantee may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and Subrecipient.
H. Suspension or Termination
In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the Subrecipient materially fails to comply with any terms of this Agreement, which include (but are not limited to) the following:
1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time;
2. Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement;
3. Ineffective or improper use of funds provided under this Agreement; or,
4. Submission by the Subrecipient to the Grantee reports that are incorrect or incomplete in any material respect.
In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either the Grantee or the Subrecipient, in whole or in part, by 56 setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the Grantee may terminate the award in its entirety.
I. Debarment & Suspension
Subrecipient shall be eligible to receive CDBG funds and is not listed on the Federal Consolidated List of Debarred, Suspended, and Ineligible Contractors.
Subrecipient shall furnish proof of being eligible to receive federal funding which will become an attachment to this Agreement.
In addition, the Subrecipient must comply with 24 CFR Part 2424 and shall not enter into any agreement, written or oral, with any contractor or subrecipient without the prior determination that the contractor or subrecipient is eligible to receive CDBG funds and is not listed on the Federal Consolidated List of Debarred, Suspended, and Ineligible Contractors.
J. Drug Free Work Place
Subrecipients shall comply with the Drug-Free Workplace Act of 1988 and shall submit their policy so it becomes an attachment to this Agreement.
VII. ADMINISTRATIVE REQUIREMENTS
A. Financial Management
1. Accounting Standards
The Subrecipient agrees to comply with 2 CFR 200 Subpart E and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient shall administer its program in conformance with 2 CFR Part 200 as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis.
B. Documentation and Record Keeping
1. Records to be Maintained
The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to:
a) Records providing a full description of each activity undertaken; b) Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program;
c) Records required to determine the eligibility of activities; d) Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance;
57 e) Records documenting compliance with the fair housing and equal opportunity components of the CDBG program;
f) Financial records as required by 24 CFR 570.502, and 2 CFR 200 Subpart E; and
g) Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
2. Retention
The Subrecipient shall retain copies of all the CDBG activity related financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of five (5) years after expiration of this Agreement. Subrecipient must transfer all CDBG Program-related records to the Grantee with 30 days after termination of this Agreement.
The retention period includes finalization of the submission of the Grantee’s annual performance and evaluation report to the Department in which the activities assisted under this Agreement are reported on for the final time.
Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the five-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five-year period, whichever occurs later.
3. Client Data
The Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to Grantee monitors or their designees for review upon request. Subrecipient must transfer all CDBG Program-related records to the Grantee with 30 days after termination of this Agreement.
4. Disclosure
The Subrecipient understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the Grantee’s or Subrecipient’s responsibilities with respect to services provided under this contract, is prohibited by the Privacy Act of 1974 unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian.
5. Closeouts
The Subrecipient’s obligation to the Grantee shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the Subrecipient has engaged in any activities making use of CDBG funds, including program income. Subrecipient must transfer all CDBG 58 Program-related records to the Grantee with 30 days after termination of this Agreement.
6. Audits & Inspections
All Subrecipient records with respect to any matters covered by this Agreement shall be made available to the Grantee, grantor agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after receipt by the Subrecipient. Failure of the Subrecipient to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current Grantee policy concerning subrecipient audits and 2 CFR Part 200.
C. Reporting and Payment Procedures
1. Indirect Costs
If indirect costs are charged, the Subrecipient will develop an indirect cost allocation plan for determining the appropriate Subrecipient’s share of administrative costs and shall submit such plan to the Grantee for approval, in a form specified by the Grantee.
2. Payment Procedures
The Grantee will pay to the Subrecipient funds available under this Agreement based upon information submitted by the Subrecipient and consistent with any approved budget and Grantee policy concerning payments. Payments will be made for eligible expenses actually incurred by the Subrecipient, and not to exceed actual cash requirements. In addition, the Grantee reserves the right to liquidate funds available under this contract for costs incurred by the Grantee on behalf of the Subrecipient.
3. Progress Reports
The Subrecipient shall submit regular Progress Reports to the Grantee in the form, content, and frequency as required by the Grantee.
D. Procurement
1. Compliance
The Subrecipient shall comply with current Grantee policy concerning the purchase of equipment and shall maintain inventory records of all nonexpendable personal property as defined by such policy as may be procured with funds provided herein. All program assets (unexpended program income, property, equipment, etc.) shall revert to the Grantee upon termination of this Agreement.
2. 2 CFR 200
Unless specified otherwise within this agreement, the Subrecipient shall procure all materials, property, or services in accordance with the requirements of 2 CFR 200.318-200.327.
3. Travel
59 The Subrecipient shall obtain written approval from the Grantee for any travel outside the metropolitan area with funds provided under this Agreement.
E. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 2 CFR 200 and 24 CFR 570.502, 570.503, and 570.504, as applicable, which include but are not limited to the following:
1. The Subrecipient shall transfer to the Grantee any CDBG funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination.
2. Real property under the Subrecipient’s control that was acquired or improved, in whole or in part, with funds under this Agreement in excess of $25,000 shall be used to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208 until five (5) years after expiration of this Agreement. If the Subrecipient fails to use CDBG-assisted real property in a manner that meets a CDBG National Objective for the prescribed period of time, the Subrecipient shall pay the Grantee an amount equal to the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such payment shall constitute program income to the Grantee. The Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the five-year period.
3. In all cases in which equipment acquired, in whole or in part, with funds under this Agreement is sold, the proceeds shall be program income (prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment). Equipment not needed by the Subrecipient for activities under this Agreement shall be (a) transferred to the Grantee for the CDBG program or (b) retained after compensating the Grantee [an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment].
VIII. RELOCATION, REAL PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING
REPLACEMENT
The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); (b) the requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the requirements in 24 CFR 570.606(d) governing optional relocation policies. The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. The Subrecipient also agrees to comply with applicable Grantee ordinances, resolutions and policies concerning the displacement of persons from their residences.
60 IX. PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Rights
1. Compliance
The Subrecipient agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086.
2. Nondiscrimination
The Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable.
3. Land Covenants
This contract is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this contract, the Subrecipient shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the Grantee and the United States are beneficiaries of and entitled to enforce such covenants. The Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate.
4. Section 504
The Subrecipient agrees to comply with all Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the individuals with disabilities or handicaps in any Federally assisted program. The Grantee shall provide the Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement.
B. Affirmative Action
1. Approved Plan
The Subrecipient agrees that it shall be committed to carry out pursuant to the Grantee’s specifications an Affirmative Action Program in keeping with the principles as provided in President’s Executive Order 11246 of September 24, 1966. The Grantee shall provide Affirmative Action guidelines to the Subrecipient to assist in the formulation of such 61 program. The Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds.
2. Women- and Minority-Owned Businesses (W/MBE)
The Subrecipient will use its best efforts to afford small businesses, minority business enterprises, and women’s business enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in this contract, the terms “small business” means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and “minority and women’s business enterprise” means a business at least fifty-one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, “minority group members” are AfroAmericans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The Subrecipient may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation.
3. Access to Records
The Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the Grantee, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein.
4. Notifications
The Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker’s representative of the Subrecipient’s commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
The Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of the Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. Additional State of California Requirements regarding the State Equal Opportunity provisions are contained in Attachment A.
6. Subcontract Provisions
The Subrecipient will include the provisions of Paragraphs X.A, Civil Rights, and B, Affirmative Action, in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own subrecipients or subcontractors.
C. Employment Restrictions
62 1. Prohibited Activity
The Subrecipient is prohibited from using funds provided herein or personnel employed in the administration of the program for: political activities; inherently religious activities; lobbying; political patronage; and nepotism activities.
2. Labor Standards
The Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. The Subrecipient agrees to comply with the Copeland Anti-Kick Back Act (18 U.S.C. 874 et seq.) and its implementing regulations of the U.S. Department of Labor at 29 CFR Part 5. The Subrecipient shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Grantee for review upon request.
The Subrecipient agrees that, except with respect to the rehabilitation or construction of residential property containing less than eight (8) units, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair work financed in whole or in part with assistance provided under this contract, shall comply with Federal requirements adopted by the Grantee pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided that, if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the Subrecipient of its obligation, if any, to require payment of the higher wage. The Subrecipient shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph.
3. “Section 3” Clause
a) Compliance: Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this contract and binding upon the Grantee, the Subrecipient and any of the Subrecipient’s subrecipients and subcontractors. Failure to fulfill these requirements shall subject the Grantee, the Subrecipient and any of the Subrecipient’s subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. The Subrecipient 63 certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements.
The Subrecipient further agrees to comply with these “Section 3” requirements and to include the following language in all subcontracts executed under this Agreement:
“The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701).
Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located.”
The Subrecipient further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very lowincome persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs.
The Subrecipient certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements.
b) Notifications: The Subrecipient agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker’s representative of its commitments under this Section 3 clause and 64 shall post copies of the notice in conspicuous places available to employees and applicants for employment or training.
c) Subcontracts: The Subrecipient will include this Section 3 clause in every subcontract and will take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the grantor agency. The Subrecipient will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations.
D. Conduct
1. Assignability
The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written consent of the Grantee thereto; provided, however, that claims for money due or to become due to the Subrecipient from the Grantee under this contract may be assigned to a bank, trust company, or other financial institution without such approval.
Notice of any such assignment or transfer shall be furnished promptly to the Grantee.
2. Subcontracts
a) Approvals: The Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this contract without the written consent of the Grantee prior to the execution of such agreement.
b) Monitoring: The Subrecipient will monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance.
c) Content: The Subrecipient shall cause all of the provisions of this contract in its entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. d) Selection Process: The Subrecipient shall undertake to ensure that all subcontracts let in the performance of this Agreement shall be awarded on a fair and open competition basis in accordance with applicable procurement requirements. Executed copies of all subcontracts shall be forwarded to the Grantee along with documentation concerning the selection process.
3. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C.
4. Conflict of Interest
65 The Subrecipient agrees to abide by the provisions of 2 CFR 200.112 and 570.611, which include (but are not limited to) the following:
a) The Subrecipient shall maintain a written code or standards of conduct that shall govern the performance of its officers, employees or agents engaged in the award and administration of contracts supported by Federal funds.
b) No employee, officer or agent of the Subrecipient shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved.
c) No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, or with respect to the proceeds from the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee, the Subrecipient, or any designated public agency.
5. Lobbying
The Subrecipient hereby certifies that:
a) No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard FormLLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; and
c) It will require that the language of paragraph (d) of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, 66 and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly:
d) Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S.C.
Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
6. Copyright
If this contract results in any copyrightable material or inventions, the Grantee and/or grantor agency reserves the right to royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes.
7. Religious Activities
The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization.
X. ENVIRONMENTAL CONDITIONS
A. Air and Water
The Subrecipient agrees to comply with the following requirements insofar as they apply to the performance of this Agreement:
• Clean Air Act, 42 U.S.C., 7401, et seq.;
• Federal Water Pollution Control Act, as amended, 33 U.S.C., 1251, et seq., as amended, 1318 relating to inspection, monitoring, entry, reports, and information, as well as other requirements specified in said Section 114 and Section 308, and all regulations and guidelines issued thereunder; • Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50, as amended.
B. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the Subrecipient shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation).
C. Lead-Based Paint
The Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBG-assisted housing and require that all owners, prospective owners, and tenants of properties constructed 67 prior to 1978 be properly notified that such properties may include leadbased paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property, paint testing, risk assessment, treatment and/or abatement may be conducted.
D. Historic Preservation
The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement.
In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, state, or local historic property list.
XI. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
XII. SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
XIII. WAIVER
The Grantee’s failure to act with respect to a breach by the Subrecipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right or provision shall not constitute a waiver of such right or provision.
XIV. ENTIRE AGREEMENT
This agreement constitutes the entire agreement between the Grantee and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantee and the Subrecipient with respect to this Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of:
Date: _______________________
68 City of Mt. Shasta Great Northern Services
________________________________ _________________________ John Redmond Marie-Josée Wells
Mayor Executive Director
69 City Council Agenda Item #14
Staff Report
Meeting Date: October 27, 2025
To: Mayor and City Council
From: Malisa Dodd, Finance Director
Subject: Approval of Additional COPS Funding
Recommendation:
Staff requests the Mayor and City Council Approve an increase in the budget of $36,537 for the COPS Fund.
Background & Summary:
This year we will receive an additional $36,537 in COPS revenue allocation. We have recognized additional expenditures in the same amount for staffing increases and miscellaneous program expenditures.
Financial Impact:
The result is an increase of $36,537 in revenue and that same for expenditures.
Attachments:
Budget adjustment 25-26.02
Resolution CCR-25-XX
Regular
x Consent
Closed
Presentation
70 From: Kimberlee Stillian
To: Malisa Dodd
Subject: COPS Growth Allocation 25/26
Date: Wednesday, October 8, 2025 2:00:22 PM
Good Afternoon,
There has been another unexpected update on the COPS money for FY25/26. We have just received the growth allocation for this year and it has increased once again. See below for a quick illustration of the past years:
- 20/21: $56,726.58
- 21/22: $61,284.84
- 22/23: $65,271.25
- 23/24: $86,158.95
- 24/25: $94,663.46
- 25/26: $101,536.61
This is about a 9% increase over last year’s amount.
As per the COPS procedure this money needs to be budgeted in your Law Enforcement Budget for 25/26. Please update your budgets and submit/resubmit your budget so we may release these funds to you via the monthly Cities payments.
If you have any questions please feel free to reach out to me as soon as possible.
Thank you! Kim
Kimberlee Stillian
Siskiyou County Auditor's Office
Accountant/Auditor
Office: (530) 842-8021
Fax (530) 842-8077
[email protected]
71 General Ledger
Budget Adjustment Proof List
User: [email protected]
Printed: 10/22/2025 - 2:33PM
Fiscal Year: 2026
Batch: 00004.10.2025 - BA COPS adj
Account Number Description Period Original Budget New Budget Adj Amount Transaction Description Transfer Description FUND 65 - C.O.P.S. Fund
DEPT 000 - General
REVENUE
Annual Budget
65-000-4665 COPS Supplemental Annual 165,000.00 201,536.61 0.00 BA COPS adj Period Total: 165,000.00 201,536.61 0.00
Revenue Total: 165,000.00 201,536.61 0.00
EXPENSE
Annual Budget
65-000-6010 FICA Annual 0.00 6,400.00 0.00 BA COPS adj
65-000-6040 Premium Pay Annual 0.00 5,680.00 0.00 BA COPS adj 65-000-7965 COPS Expenditures Annual 0.00 24,456.61 0.00 BA COPS adj Period Total: 0.00 36,536.61 0.00
Expense Total: 0.00 36,536.61 0.00
0.00 36,536.61
165,000.00 201,536.61
Expense Total:
Revenue Total:
DEPT 000 - General Net Amount: -165,000.00 -165,000.00
0.00 0.00
0.00 0.00 36,536.61
165,000.00 201,536.61
Expense Total:
Revenue Total:
FUND 65 - C.O.P.S. Fund Net Amount: -165,000.00 -165,000.00
0.00 0.00
0.00 GL-Budget Adjustment Proof List (10/22/2025 - 2:33 PM) Page 1 72 City of Mt Shasta
Budget Adjustment Request
24-25.02
FUND/
DEPARTMENT
ACCOUNT
NUMBER
CURRENT BUDGET ADJUSTMENT
AMOUNT
ADJUSTED
BUDGET
C.O.P.S/General 65-000-6010 $0 $6,400 $6,400
C.O.P.S/General 65-000-6040 $0 $5,680 $5,680
C.O.P.S/General 65-000-7965 $0 $24,457 $24,457
NET ADJUSTMENT $ 36,537
JUSTIFICATION:
FUNDING SOURCE:
COUNCIL APPROVAL Required
Not Required
DEPARTMENT APPROVALS
Department Head
Finance Director
City Manager
CITY CLERK
Budget Adjustment Number:
RESOLUTION NUMBER:
COUNCIL MEETING DATE:
The annual allocation of COPS funding was higher than expected and budgeted.
COPS Annual Allocation
I certify that the City Council approved the above resolution incorporating this budget amendment.
13-Jan-25
X
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