• Prepares trial balances; coordinates and calculates periodic closings. • Prepares journal entries and reconciliations of general ledger, journals, subsidiary accounts and bank statements.
• Compiles and prepares general and subsidiary ledgers and supporting schedules. • Maintains expenditure and budgetary control accounts. • Prepares and coordinates budget appropriation transfers. • Confers with departmental representatives and provides information regarding budgeting and accounting processes.
• Assist with the annual audit and budget by performing tasks assigned. • Analyzes and prepares various financial statements and reports. • Analyzes programs and legislation to determine fiscal and budgetary impact. • Reviews and recommends modifications to accounting systems and procedures. • Provides technical support to outside auditors and governmental program auditors. • May direct the work of support staff on a project or day-to-day basis. • Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of public agency financial management including general and governmental accounting, fund accounting, general ledger accounting, budgeting, auditing, and reporting functions as well as Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS). • Principles and practices of business organization and public administration. • Principles of municipal budget preparation and control. • General principles and practices of data processing and its applicability to accounting and municipal operations.
• Principles and practices of purchasing and budget control. • Principles and practices of revenue estimating and financial planning. • Principles and procedures of record keeping.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Modern office procedures, methods, computer software and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Examine and verify financial documents, reports, and transactions. • Prepare a variety of budgets, financial statements, reports, and analyses. • Analyze, post, balance, and reconcile financial data, ledgers, and accounts. • Understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures.
• Plan and organize work to meet changing priorities and deadlines. • Interpret and apply applicable federal, state, and local policies, laws, and regulations.
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• Communicate clearly and concisely, both orally and in writing. • Research, analyze, and evaluate new service delivery methods and techniques. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree* from an accredited four-year college or university with coursework in accounting, finance, public or business administration, or a closely related field.
AND
• Accountant I: No additional experience required at this level. • Accountant II: Three (3) years of increasingly responsible professional accounting experience, at a level equivalent to the City’s classification of Accountant I, including two (2) years in a municipal or similar setting.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature EXHIBIT 2
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conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1640 of 1946
ACCOUNTING MANAGER
DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and manages staff and operations of the accounting, accounts receivable and payable, and utility billing functions; manages information technology (IT) needs for the City and coordinates the work the IT consultant; serves as a liaison to departments in the areas of expertise; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
The Accounting Manager is responsible for managing the daily functions, operations, and staff responsible for accounting, accounts receivable and payable, payroll, utility billing, and internal and external auditing activities. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. This class is distinguished from the Finance Director in that the latter has overall responsibility for all functions of the department and for developing, implementing, and interpreting public policy.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Finance Director or their designee. Exercises direct supervision over assigned staff, and coordinates and monitors the work of the City’s Information Technology consultant.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Manages and participates in all activities related to the city’s accounting function, including accounts payable and receivable, payroll, utility billing, processing and issuance of checks and warrants, and cash receipts.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the department; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures. • Manages daily IT needs for the city; coordinates the work of the IT consultant; assists with the preparation and implementation of IT budgets for equipment and software. • Maintains and reconciles a variety of ledgers, reports, and accounting records; examines accounting transactions to ensure accuracy; approves journal vouchers to post transactions to accounting records; performs month, fiscal, and calendar year-end accounting system processing.
• Works on the annual audit by performing tasks, communicating with external auditors, and coordinating the work of accounting staff.
• Works on the annual budget by performing tasks, communicating with external parties, and coordinating the work of accounting staff.
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• Monitors financial procedures of all departments, including internal audits and checks and balances; ensures that any necessary corrective actions are taken. • Provides information to city departments regarding financial policies and procedures; interprets policies and procedures for departments.
• Provides highly complex staff assistance to the Finance Director and others; develops and reviews staff reports and other necessary correspondence related to assigned activities and services.
• Trains assigned staff; supervises, motivates, and directs the work of assigned staff; evaluates and reviews their work.
• Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of public agency finance, including general and governmental accounting, auditing, and reporting functions.
• Principles and practices of public agency budget development and administration, and sound financial management policies and procedures.
• Methods and techniques of establishing internal control procedures and guidelines. • Generally accepted accounting principles; modern and complex principles and practices of municipal finance and accounting; and municipal finance best practices. • Modern principles and practices of accounting related to revenue collection and utility billing.
• Methods and techniques of preparing comprehensive financial and administrative reports, and general business correspondence.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and training of staff in work procedures. • Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Provide administrative, management, and professional leadership for the accounting department.
• Audit, analyze, and utilize financial information and accounting systems and procedures; ensure systems comply with applicable laws, regulations, and policies. • Develop and implement sound accounting and general administrative systems and procedures.
• Analyze, interpret, summarize, and present technical information and data in an effective and accurate manner.
• Interpret and apply applicable federal, state, and local policies, laws, and regulations. • Communicate clearly and concisely, both orally and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
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Mountain House Page 1642 of 1946 Accounting Manager
• Research, analyze, and evaluate new service delivery methods and techniques. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Plan, organize, and coordinate the work of assigned staff; provide training, leadership, and work direction.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with coursework in accounting, finance, economics, or a closely related field.
AND
• Five (5) years of increasingly responsible experience in municipal finance, including two (2) years of supervisory responsibilities.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in EXHIBIT 2
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Mountain House Page 1643 of 1946 Accounting Manager
after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1644 of 1946
ACCOUNTING TECHNICIAN I/II
DEFINITION
Under supervision, performs a variety of technical accounting duties including receiving, reviewing, entering, auditing, and processing utility billing and accounts receivable and payable transactions; prepares, processes, maintains, and verifies financial and accounting documents and records; maintains and verifies purchasing, financial and accounting documents and records; provides customer services in person and by telephone; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Accounting Technician I is the entry-level class in the Accounting Technician series. Positions at this level are distinguished from the II level by the performance of less than the full range of duties as assigned to the full journey level class within the series. Initially, under immediate supervision, incumbents perform the more routine accounting technical support work while learning city policies and procedures. As experience is gained, there is greater independence of action within established guidelines. This classification is alternatively staffed with the Accounting Technician II, and based on operational needs, incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher-level class.
Accounting Technician II is the journey level class in the Accounting Technician series.
Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned with minimal assistance or direction. Incumbents are thoroughly familiar with the operating procedures of the city and possess a technical expertise related to assigned programmatic responsibilities. This class is distinguished from the Accountant class series in that the latter are professional-level classes performing professional and analytical work in support of the City’s accounting functions.
SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the Accounting Manager or their designee. Exercises no supervision over other staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Prepares, maintains, and/or verifies a variety of accounting, financial, and statistical records, ledgers, and files; gathers, tabulates, enters, verifies, balances, adjusts, and records financial data; resolves discrepancies; and establishes and maintains various files and records.
EXHIBIT 2
Item 9.3
Mountain House Page 1645 of 1946 Accounting Technician I/II
• Assists in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; prepares monthly bank reconciliations; reconciles and balances various records and ledgers; assists other accounting staff and departmental management in the preparation of reports.
• Assists with payroll processing and utility billing functions; including processing payables and receivables, and recording bi-weekly payroll expenditures or related invoices to the general ledger.
• Prepares accounts payable batches for entry and review; verifies accuracy; reconciles batched financial data to the accounts payable statement; processes accounts payable disbursements; receives and inputs special accounts payable batches for manual checks on an as-needed basis.
• Develops, monitors, and tracks accounts receivable collections; creates collection aging reports; maintains financial records for reconciliation and reporting purposes. • Coordinates the posting and balancing of cash receipts; reviews all daily cash receipts, forms, and supporting reports prepared for accuracy.
• Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Financial record keeping and basic governmental accounting principles and practices. • Methods and techniques of coding, verifying, balancing, and reconciling accounting records.
• Basic auditing principles and practices.
• Principles and practices used in establishing and maintaining accounting files and information retrieval systems.
• Principles and practices of fiscal, statistical, and administrative record keeping and reporting.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and city staff.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Effectively apply accounting knowledge in the performance of a variety of accounting, fiscal, and statistical record keeping duties.
• Participate in the preparation of a variety of administrative and financial reports. • Review financial records, reports, and related documents; identify discrepancies and resolve problems related to the assigned area of responsibility. • Implement and maintain filing and record keeping systems.
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• Compile a variety of information and records and exercise good judgment in maintaining information, records, and reports.
• Perform mathematical calculations quickly and accurately to successfully perform assigned duties.
• Work independently in the absence of supervision; plan and organize work to meet changing priorities and deadlines.
• Communicate clearly and concisely, both orally and in writing. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to the completion of the twelfth (12th) grade.
AND
• Accounting Technician I: Two (2) years of fiscal, accounting, or utility billing experience. • Accounting Technician II: Three (3) years of increasingly responsible experience in technical accounting work.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature EXHIBIT 2
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Mountain House Page 1647 of 1946 Accounting Technician I/II
conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1648 of 1946
ADMINISTRATIVE ASSISTANT I/II
DEFINITION
Under general supervision, performs a variety of administrative, clerical, and office support duties of moderate complexity, requiring knowledge of the assigned department, division, or program, its procedures, and operational details; performs skilled word processing, data entry, telephone and counter reception, recordkeeping, and filing duties; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Administrative Assistant I is the entry-level class in the Administrative Assistant series.
Incumbents at this level are not expected to function with the same amount of program knowledge or skill level as those allocated to the Administrative Assistant II level and exercise less independent discretion and judgment in matters related to work procedures and methods.
Work is usually supervised while in progress and fits an established structure or pattern.
Exceptions or changes in procedures are explained in detail as they arise. This class is alternately staffed with the Administrative Assistant II, and based on operational needs, incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher-level class.
Administrative Assistant II is the full journey level class in the Administrative Assistant series.
Incumbents within this class perform the full range of duties as assigned, working independently, applying well-developed knowledge, and exercising judgment and initiative.
Incumbents at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
This class is distinguished from Administrative Secretary as the latter performs a wide range of administrative support duties for a division manager or department head.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned management or supervisory staff. Exercises no supervision over other staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Processes account changes in the utility billing system as directed; documents changes and notifies the billing department of the same.
• Prepares invoice packets for developer billing, ensuring accuracy and completeness; forwards to Finance for billing.
• Receives and responds to requests for information from city staff and the public, in person and over the telephone.
EXHIBIT 2
Item 9.3
Mountain House Page 1649 of 1946 Administrative Assistant I/II
• Prepares, maintains, and verifies departmental accounting and financial records, logs, and files; establishes and maintains various files and records; reconciles and processes department transactions; prepares financial reports for management. • Provides assistance to management staff; participates in and provides staff support to a variety of committees and boards; drafts reports and other correspondence as required. • Reviews and formats staff reports for City Council and other meetings; routes drafts to appropriate staff for review; tracks status, ensuring deadlines are met. • Assists in the organization and coordination of department/division workflow; makes recommendations to management on the same; develops and revises office forms and report formats as required.
• Coordinates attendance for staff at training and conferences, including registration and travel arrangements; maintains training records and associated training expenses. • Types, formats, edits, revises, proofreads, and processes a variety of documents, forms, reports, agreements, and charts from rough drafts and verbal instructions. • Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Organization, operation, and services of the city and of outside agencies as necessary to assume assigned responsibilities.
• City and department programs, goals, and policies and procedures of the assigned department/division.
• Principles and practices of data collection and report generation. • Methods of preparing and processing various records, reports, forms, and other documents, particular to the area of assignment.
• Recordkeeping, report preparation, and filing systems and methods. • Basic accounting principles, financial recordkeeping, and budget preparation and tracking. • Business arithmetic, including percentages and decimals. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and city staff.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Perform difficult and complex administrative, statistical, and functional work involving the use of considerable independent judgment.
• Maintain confidentiality of information received.
• Understand the scope of authority in making independent decisions. • Gather and compile department/division-specific information from a variety of sources. • Prepare, review, and present reports, recommendations, and other correspondence and communications in a clear and concise manner.
• Understand and follow complex oral and written instructions.
EXHIBIT 2
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• Organize and maintain accurate files and records.
• Compose correspondence and reports independently or from brief instructions; maintain records and databases.
• Make accurate arithmetic computations; accurately process financial data. • Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
• Interpret and apply applicable federal, state, and local policies, laws, and regulations. • Communicate clearly and concisely, both orally and in writing. • Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to the completion of the twelfth (12th) grade AND
• Administrative Assistant I: One (1) year of experience performing administrative, clerical, and/or customer service support duties in a professional office environment equivalent to the City’s class of Office Assistant II.
• Administrative Assistant II: Three (3) years of increasingly responsible experience providing administrative support for accounting, budget, or program administration equivalent to the City’s class of Administrative Assistant I.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
EXHIBIT 2
Item 9.3
Mountain House Page 1651 of 1946 Administrative Assistant I/II
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1652 of 1946
ADMINISTRATIVE SERVICES DIRECTOR
DEFINITION
Under administrative direction, plans, organizes, manages, and provides direction and oversight for all functions and activities of the Administrative Services Department, including human resources, finance, recreation, risk management, and information technology; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Administrative Services Director is a single-position senior management classification that oversees, directs, and participates in all activities of the Administrative Services Department.
This class provides assistance to the City Manager in a variety of administrative, analytical, and liaison capacities. The incumbent is responsible for accomplishing departmental goals and objectives, and for furthering City goals and objectives within general policy guidelines.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager or their designee. Exercises direct supervision over supervisory, professional, technical, and administrative staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Assumes full management responsibility for all Administrative Services Department programs, services, and activities, including human resources, finance, recreation, information technology, and risk management.
• Oversees and administers all fiscal activities, including accounting systems, payroll, accounts payable, utility billing, and purchasing, and preparation and monitoring of annual budget.
• Provides for the timely collection, deposit, and posting of revenues and taxes, and control of disbursements
• Manages auditing of financial reports by independent auditors; implements federal, state, and local mandates applicable to areas of assignment.
• Oversees and administers all human resources functions, including recruitment and selection, classification and compensation, benefits program management, and training. • Oversees and administers all risk management functions and ensures compliance with applicable federal and state laws, regulations, codes, and ordinances. • Selects, trains, motivates, and evaluates the work of assigned staff. • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
EXHIBIT 2
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Mountain House Page 1653 of 1946 Administrative Services Director
• Directs the maintenance of working and official departmental files; maintains the confidentiality of files as appropriate.
• Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Advanced administrative principles and methods, including goal setting, program and budget development, implementation and control, and personnel management and supervision.
• Practices of leadership, motivation, team building, and conflict resolution. • Advanced principles and practices of public sector personnel administration, including recruitment and selection, risk management, benefits administration, and labor relations. • Advanced principles and practices of municipal finance, including accounting, auditing, financial recordkeeping, budget preparation and control, and governmental purchasing. • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to areas of assignment.
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Techniques for providing a high level of customer service in person and over the telephone.
• Modern office procedures, methods, computer software and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Understand, interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations. • Analyze and evaluate statistical data and reports related to assigned areas. • Manage and maintain the City's financial reporting, payroll, budget, utility billing, and accounting activities, maintaining confidentiality as appropriate. • Analyze, interpret, summarize, and present administrative and financial information in an effective and accurate manner.
• Select and supervise staff, provide coaching and training, and evaluate performance in an objective and positive manner.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective staff reports.
• Prepare clear, concise and accurate reports, correspondence, policies, procedures, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Communicate clearly and concisely, both orally and in writing.
EXHIBIT 2
Item 9.3
Mountain House Page 1654 of 1946 Administrative Services Director
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with major coursework in finance, accounting, human resources, public or business administration, or a closely related field.
AND
• Seven (7) years of increasingly responsible professional financial, human resources, or combined experience in the public sector, including four (4) years of managerial experience in program planning and development, staff supervision, and budget preparation and management.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1655 of 1946
ASSISTANT ENGINEER/
ASSOCIATE ENGINEER/
ASSOCIATE CIVIL ENGINEER
DEFINITION
Under general supervision, performs various professional field and office engineering duties related to the management, planning, design, construction, and maintenance of the City’s Capital Improvement Program (CIP), land development, traffic engineering, public works infrastructure, and daily departmental operations; provides project management and administration; confers with developers, contractors, and representatives of other agencies regarding facility and infrastructure development; provides professional staff assistance to the Principal Civil Engineer, other departments, and the public in areas of expertise; performs a variety of studies and prepares and presents staff reports; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Assistant Engineer is the entry-level classification in the professional engineering series.
Incumbents at this level are not expected to function with the same amount of program knowledge or skill level as those allocated to the Associate Engineer level and exercise less independent discretion and judgment in matters related to work procedures and methods.
Work is usually supervised while in progress and fits an established structure or pattern.
Exceptions or changes in procedures are explained in detail as they arise. This class is alternately staffed with the Associate Engineer classification. Employees appointed to this class who are assigned and consistently perform the full range of duties of the Associate Engineer classification and who meet the minimum qualifications of that classification shall be advanced to the Associate Engineer classification within a reasonable period of time, not to exceed six (6) months, provided the employee has demonstrated satisfactory performance.
Employees shall not be required to routinely perform duties that are primarily assigned to the Associate Engineer classification without receiving the appropriate classification, compensation, or out-of-class pay in accordance with applicable laws, policies, or the Memorandum of Understanding (MOU). Temporary assignments of higher-level duties shall be limited in duration and shall not be used to circumvent the promotional process or delay reclassification.
Associate Engineer is the full journey-level class in the professional Engineer series.
Incumbents within this class perform the full range of duties as assigned, working independently, applying well-developed knowledge, and exercising judgment and initiative.
Incumbents at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
This class is distinguished from Senior Engineer in that the latter performs more difficult and complex work and has supervisory responsibility over daily departmental operations, including staff.
Associate Civil Engineer is the full journey-level class in the Engineering series. It is distinguished from the Associate Civil Engineer by possession of a registered professional civil engineer license in the State of California.
EXHIBIT 2
Item 9.3
Mountain House Page 1656 of 1946 Assistant Engineer/Associate Engineer/Associate Civil Engineer
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Development Services Manager, Senior Engineer, or designee. Exercises no supervision over other staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Plans, designs, and inspects all phases of civil engineering public works construction projects, including defining the scope of the project; coordinating with permitting and public utility agencies; performing historical document research and review; surveying and engineering analysis of alternatives; preparing plans, specifications, and cost estimates; performing research, map, and field studies and surveys; drafting site plans with specialized computer software; applying engineering principles and practices to specific problems; coordinating construction schedules with other projects and agencies; preparing and reviewing cost estimates; and inspecting construction of projects to ensure compliance with construction documents; and performs related planning and design work. • Reviews construction plans prepared by consulting engineers and private contractors to verify compliance with City sidewalk, public utility, and improvement requirements; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians; participates in pre-design, construction, and utility coordination meetings and issues construction permits.
• Provides construction administration, public relations, management, and inspection of public works construction projects, including coordinating work with other divisions and City departments, reviewing and inspecting work to ensure conformance with plans and specifications, tracking and maintaining all project accounting, coordinating schedules, and providing public notices of projects.
• Investigates field problems affecting property owners, contractors, and maintenance operations; responds to citizen inquiries and complaints; provides information to the public at the front counter in person, via telephone, or other means of communication regarding grading, encroachment permits, right-of-way and property line information, utility information, slope stability and groundwater issues, improvement plan check, and payment processes. • Reviews traffic control plans; performs speed and traffic surveys and traffic counts. • Processes subdivisions and prepares and reviews legal descriptions. • Assists with traffic engineering studies and roadway design. • Reviews and prepares traffic signal plans, timing plans, and sign and striping plans. • Reviews tract and parcel maps, lot line adjustments, and other subdivision documents. • Reviews sewer and hydrology studies and hydraulic calculations. • Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
EXHIBIT 2
Item 9.3
Mountain House Page 1657 of 1946 Assistant Engineer/Associate Engineer/Associate Civil Engineer
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities. • May provide technical direction and training to other engineering and technical staff. • Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Civil engineering principles, techniques, policies, and procedures. • Methods, materials, and techniques used in the construction of public works projects, including water and wastewater systems, stormwater, street, and traffic systems design. • Basic principles, practices, procedures, and standards related to City public works, engineering infrastructure development and maintenance, and surveying. • Basic principles and practices of capital improvement program budgeting, cost estimation, project management, and grant and contract administration. • General design, layout, and construction practices for public improvements such as streets, storm drains, grading, and landscaping.
• Subdivision engineering, plan review, mapping, and construction practices. • Bidding requirements for public works projects.
• Project management and contract administration principles and techniques. • Engineering plan types, review practices, and permit filing and approval procedures. • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility.
• Modern office practices and technology, including personal computer hardware and software applications related to the work, such as computer-aided drafting (CAD) concepts and applications, and Geographic Information Systems (GIS) programs. • Modern developments, current literature, and sources of information regarding engineering.
• Principles of advanced mathematics and their application to engineering work. • Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Methods and techniques of effective technical report preparation and presentation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and with property owners, developers, contractors, and the public. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
• Correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Conduct complex civil engineering research projects, analyze complex problems, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Prepare, understand, and interpret engineering construction plans, specifications, and other contract documents.
EXHIBIT 2
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Mountain House Page 1658 of 1946 Assistant Engineer/Associate Engineer/Associate Civil Engineer
• Conduct comprehensive engineering studies and prepare reports with recommendations.
• Assist in and develop and administer contracts for professional services and construction in a public agency setting.
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations, technical written material, and City engineering policies and procedures.
• Design engineering projects.
• Read and understand technical drawings and specifications. • Perform mathematical and engineering computations with precision. • Recognize discrepancies from as-built to contract specifications and recommend reconciliation.
• Make engineering design computations and checks, design, and prepare engineering plans and studies.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals.
• Direct the work of contract consultants.
• Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, legal descriptions, and other written materials. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Make sound, independent decisions within established policy and procedural guidelines. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment, including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with major course work in civil engineering, or a closely related field.
AND
• Assistant Engineer: One (1) year of professional engineering design, plan review, and project administration experience, preferably in a public agency setting. • Associate Engineer/Associate Civil Engineer: Four (4) years of professional engineering design, plan review, and project administration experience, preferably in a municipal or similar setting
EXHIBIT 2
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Mountain House Page 1659 of 1946 Assistant Engineer/Associate Engineer/Associate Civil Engineer
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Assistant Engineer/Associate Engineer: Possess and maintain certification as an Engineer-In-Training (E.I.T.) as issued by the California Board of Registration for Professional Engineers and Land Surveyors.
• Associate Civil Engineer: Possess and maintain a Registered Professional Civil Engineer license in the State of California.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 25 pounds. Reasonable accommodation will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1660 of 1946
ASSISTANT PLANNER/
ASSOCIATE PLANNER
DEFINITION
Under general supervision, performs various professional level planning duties related to current and long-range planning; implementation of the City’s General Plan; research and prepare reports on land use, zoning, urban design, demographics, and environmental impacts; reviews complex zoning and development applications; provides professional assistance to the public, developers, property owners, and other agencies in areas of expertise; performs a variety of studies and prepares and presents staff reports; coordination of special projects; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Assistant Planner is the entry-level classification in the professional Planner series.
Incumbents at this level are not expected to function with the same amount of program knowledge or skill level as those allocated to the Associate Planner level and exercise less independent discretion and judgment in matters related to work procedures and methods.
Work is usually supervised while in progress and fits an established structure or pattern.
Exceptions or changes in procedures are explained in detail as they arise. This class is alternately staffed with the Associate Planner, and based on operational needs, incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher-level class.
Associate Planner is the full journey level class in the professional Planner series. Incumbents within this class perform the full range of duties as assigned, working independently, applying well-developed knowledge, and exercising judgment and initiative. Incumbents at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from Senior Planner in that the latter performs more difficult and complex work and has supervisory responsibility over daily departmental operations, including staff.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Principal Planner, Senior Planner, or designee.
Exercises no supervision over other staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Assists in establishing planning procedures and protocols, development of application materials, development of a preliminary fee schedule, development of CEQA/NEPA implementation procedures, and contributes to the development of departmental organizational structure.
EXHIBIT 2
Item 9.3
Mountain House Page 1661 of 1946 Assistant/Associate Planner
• Plans, organizes, and conducts research studies; prepares reports and recommendations regarding land use, zoning regulations, urban design, population trends, transportation, community needs, and housing; prepares environmental documents in compliance with the California Environmental Quality Act; recommends the use of land for residential, commercial, industrial, and community uses.
• Provides information and assistance to developers, property owners and the public regarding laws, regulations, standards, policies and procedures related to the submission of plans, processing of applications and implementation requirements; investigates and responds to complaints of zoning code violations; performs site inspections; communicates and coordinates with other City departments and outside agencies; coordinates the development review process on public and private projects. • Maintains, updates, and analyzes data required for community planning; participates in the review, development, revision, and maintenance of general plan elements, environmental impact reports, plans, ordinances, and other policies and procedures. • Reviews and processes various plans and applications for subdivision, housing, and commercial developments; reviews and processes variances, use permits, and business licenses; determines conformity with laws, regulations, policies, and procedures; recommends approval; identifies problems and analyzes alternatives; conducts project site checks.
• Coordinates preparation of meeting agendas for various boards and community groups, including reviewing draft materials and preparing comments; organizes meetings and work sessions, ensuring timely notification of appropriate parties; makes presentations and prepares material for the Board of Directors and community groups. • May manage current and long-range projects, provide work coordination and direction for other planning personnel and contract consultants; may lead stakeholder meetings and public workshops, as required.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
QUALIFICATIONS
Knowledge of:
• Modern principles, practices, and techniques of current and advanced planning. • Land use, physical design, demographic, environmental, economic, and social concepts as applied to municipal planning.
• Statistical methods, analysis, and research techniques applicable to the preparation of reports and municipal planning studies.
• Applicable federal, state, and local laws, codes, and regulations, including the City’s Municipal Code, the California Environmental Quality Act, and California laws relating to subdivisions, annexations, zoning, and land use.
• Methods and techniques of scheduling work assignments. • Standard office procedures, practices, and equipment. • Methods and techniques for record keeping, report preparation, and writing. • Correct English, including spelling, grammar, and punctuation. • Occupational hazards and standard safety practices.
EXHIBIT 2
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Mountain House Page 1662 of 1946 Assistant/Associate Planner
Ability to:
• Apply policies, procedures, and standards pertaining to the municipal planning process. • Interpret maps, site and building plans and specifications, graphs, and statistical data. • Attend evening meetings as required.
• Interpret, explain, and apply applicable laws, codes, and regulations. • Read, interpret, and record data accurately.
• Organize, prioritize, and follow up on work assignments. • Work independently and as part of a team.
• Make sound decisions within established guidelines.
• Analyze complex issues and develop and implement an appropriate response. • Follow written and oral directions.
• Observe safety principles and work in a safe manner.
• Communicate clearly and concisely, both orally and in writing. • Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with major course work in urban and regional planning, or a closely related field.
AND
• Assistant Planner: Entry-level requiring no previous experience. • Associate Planner: Two (2) years of professional planning experience, including one (1) year in a municipal or similar setting.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and EXHIBIT 2
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Mountain House Page 1663 of 1946 Assistant/Associate Planner
closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 25 pounds. Reasonable accommodation will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees in this position work outdoors in all weather conditions, including wet, hot, and cold. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1664 of 1946
COMMUNITY DEVELOPMENT DIRECTOR
DEFINITION
Under administrative direction, plans, organizes, manages, and provides direction and oversight for all functions and activities of the Community Development Department, including oversight of planning, building and safety, code compliance and design conformance with the City’s Master Plan; directs and administers the planning and building operations, and activities of the City, including current, advance, and environmental planning, building plan check, review, approval and permitting of developer plans and submittals, overseeing the construction, inspection, and acceptance of developer improvements and economic development activities; provides highly responsible and complex professional assistance to City management staff in areas of expertise; and performs other duties as required.
DISTINGUISHING CHARACTERISTICS
Community Development Director is a single-position senior management classification that oversees, directs, and participates in all activities of the Community Development Department, including short-term and long-term planning, development, and administration of departmental policies, procedures, and services. The incumbent works under the general policy direction of the Deputy City Manager, exercises considerable independence and initiative, and is responsible for achieving departmental goals consistent with City priorities and policy direction.
The incumbent regularly interacts with the City Manager, City Council, and departmental representatives to coordinate projects and information.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Deputy City Manager or designee. Exercises direct and functional supervision over management, supervisory, professional, technical, and administrative staff, both directly and through subordinate levels of supervision.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Community Development Department. • Manages and participates in the development and administration of the Department’s budget; directs the forecast of additional funds needed for staffing, equipment and supplies; directs, monitors, and approves expenditures; directs preparation and implementation of budgetary adjustments.
• Assumes responsibility for all services and activities of the Community Development Department, including current, advance, and environmental planning, building plan check review, approval and permitting of developer plans and submittals, overseeing the construction, inspection and acceptance of developer improvements, permitting, EXHIBIT 2
Item 9.3
Mountain House Page 1665 of 1946 Community Development Director
inspection, economic development, code compliance, and design conformance activities.
• Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
• Develops and implements outreach programs to educate and engage the community; facilitates formation of Neighborhood Watch groups.
• Develops, reviews, and implements policies and procedures to meet legal requirements and City needs related to physical and economic development. • Represents the City in planning and development efforts; meets with developers, engineers, property owners, contractors, county staff, and other agencies to discuss merits and concerns of development proposals; provides various parties with guidance on how to proceed; oversees negotiations and agreements regarding environmentrelated issues, rights-of-way, and open space easements, and financial participation; discusses status of development projects with applicants. • Reviews amendments to the Master Plan; provides general plan and code interpretation as needed; provides analysis, recommendations, and implementation of policies and procedures; develops and presents recommendations on a variety of permits, maps, ordinances, zone changes, subdivision matters, applications and all other planning related matters.
• Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
• Oversees and administers reviews for conformance of developments with the City’s National Pollutant Discharge Elimination System (NPDES) Permit requirements; interprets and applies the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA).
• Represents the department to other departments, elected officials, and outside agencies including the County Building Inspection and Planning Departments; explains and interprets City programs, policies, and activities; negotiates and resolves significant and controversial issues.
• Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies and procedures as appropriate.
• Participates in and makes presentations to the Deputy City Manager, City Manager, City Council, and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of community development and other services as they relate to the area of assignment. • Directs the maintenance of working and official departmental files; maintains the confidentiality of files as appropriate.
• Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.
EXHIBIT 2
Item 9.3
Mountain House Page 1666 of 1946 Community Development Director
• Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Deputy City Manager. • Receives, investigates, and responds to the most complex, difficult and sensitive citizen complaints, inquiries, and requests for services; assists with resolutions and alternative recommendations.
• Performs other related duties as required.
QUALIFICATIONS
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Public agency budget development, contract administration, City-wide administrative practices, and general principles of risk management related to the functions of the assigned area.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Theories, principles, and contents of the Master Plan, land use, zoning, subdivision, and urban planning regulations, natural resource protection, and environmental laws. • Principles and techniques of conducting site planning, architectural review, subdivision design, land use, and other analytical studies, evaluating alternatives, and making sound recommendations.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Technical, legal, financial, and public relations problems associated with the management of community development programs.
• California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA).
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Record keeping principles and procedures.
• Modern office practices, methods, computer equipment, and computer applications related to the work.
• Techniques for effectively representing the City with governmental agencies, community groups, and various business, professional, educational, regulatory and legislative organizations.
• Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
• Techniques for providing a high level of customer service and dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone.
EXHIBIT 2
Item 9.3
Mountain House Page 1667 of 1946 Community Development Director
Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Provide administrative and professional leadership and direction for the Department and the City.
• Prepare and administer large and complex budgets and allocate limited resources in a cost-effective manner.
• Understand, interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations. • Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel.
• Select, train, motivate, and evaluate the work of staff and train staff in work procedures. • Delegate authority and responsibility.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Effectively administer special projects with contractual agreements and ensure compliance with stipulations.
• Effectively administer a variety of community development programs and administrative activities.
• Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Effectively represent the department and the City in meetings with governmental agencies, community groups, businesses, professional and regulatory organizations, and in meetings with individuals.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
• Operate modern office equipment, including computer equipment, software applications, and databases.
• Use English effectively to communicate in person, over the telephone, and in writing. • Operate a computer and standard business software programs and databases related to community development activities and projects.
• Use tact, initiative, and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
EXHIBIT 2
Item 9.3
Mountain House Page 1668 of 1946 Community Development Director
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in community development, urban planning, civil engineering, or a related field.
AND
• Seven (7) years of management and/or administrative experience in community development, urban planning, and project administration.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
This is primarily a sedentary office classification although standing in work areas, walking in operational areas to identify problems or hazards may be required. Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator; the vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone or radio; the ability to operate a motor vehicle and to visit various City and meeting sites. Incumbents in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees mostly work in an office environment with moderate noise levels, and controlled temperature conditions. However, employees may be required to work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The employee may interact with upset staff, public representatives and contractors in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings or weekends.
EXHIBIT 2
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Mountain House Page 1669 of 1946
CITY CLERK
DEFINITION
Under administrative direction, plans, organizes, and directs all functions and responsibilities of the City Clerk's office, including agenda preparation, Public Records Act requests, and records management; oversees the municipal election process; coordinates assigned activities with departments and outside agencies; provides staff assistance to the City Council and the City Manager; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
City Clerk is a single-position classification with full responsibility for the activities and functions of the City Clerk’s office. The incumbent performs specialized duties that require a thorough knowledge of policies and procedures pertaining to matters before the City Council, such as agendas, resolutions, ordinances, and other matters as required by law.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager or their designee. May exercise direction over assigned staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Assumes full responsibility for all City Clerk services and activities. • Coordinates and prepares agendas for City Council meetings; reviews agenda items for compliance with legal requirements.
• Organizes completed staff reports; produces and distributes agenda packages to appropriate individuals and organizations.
• Provides required public notices for meetings and public hearings. • Ensures meeting facilities are prepared for meetings, verifies that all equipment is operational, and supplies are available.
• Acts as Clerk to the City Council; attends all City Council meetings and records the items before the Council and actions taken regarding the disposition of such items. • Administers oaths or affirmations; takes and certifies affidavits and dispositions pertaining to City affairs.
• Maintains and provides public access to all City public records; attests, publishes, posts, indexes, and files all ordinances and other City public records. • Maintains the official City Seal and archives.
• Certifies City documents as being official copies; files affidavits; receives and processes claims filed with and against the City.
• Supervises and conducts municipal elections; receives petitions relating to citizen initiatives, referendums or recalls; ensures that statements of economic interest are filed EXHIBIT 2
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Mountain House Page 1670 of 1946 City Clerk
and that the procedures and guidelines set forth by the State Fair Political Practices Commission are followed.
• Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles, practices, and procedures of City Clerk functions and requirements, and municipal government operations and organization.
• State Elections Code; State Government Code as it relates to the office of the City Clerk; State Fair Political Practices Commission guidelines and procedures; and the Brown Act.
• Principles and practices of government records management, including records retention laws.
• Techniques for providing a high level of customer service in person and over the telephone.
• Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Manage and direct the operations of the City Clerk’s office. • Communicate effectively with citizens, City Council members, and city staff. • Interpret and apply city policies, procedures, rules, and regulations. • Prepare clear, concise, and accurate minutes, reports, correspondence, policies, procedures, and other written materials.
• Organize and prioritize a variety of tasks in an effective and timely manner, organize own work, set priorities, and meet critical time deadlines. • Maintain confidentiality and be discreet in handling and processing confidential information and data.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Interpret and apply applicable federal, state, and local policies, laws, and regulations. • Communicate clearly and concisely, both orally and in writing. • Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
Equivalent to the completion of an associate's degree with major coursework in public or business administration, or a closely related field.
AND
EXHIBIT 2
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• Five (5) years of increasingly responsible experience performing a variety of complex administrative support duties in a City Clerk’s Office or related organization. Additional college-level coursework may substitute for the required experience on a year-for-year basis to a maximum of two years.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Possession of a Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks is required within two (2) years of the date of appointment. • Possession of a Notary Public of the State of California certification is required within twelve (12) months of the date of appointment.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
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CITY MANAGER
DEFINITION
Under policy direction, plans, organizes, and provides administrative direction and oversight for all city functions and activities; provides policy guidance and program evaluation to the City Council and management staff; encourages and facilitates provision of services to city residents and businesses; fosters cooperative working relationships with state and local intergovernmental and regulatory agencies and various public and private groups; pursues appropriate avenues of economic and community development; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
The City Manager is appointed and serves at the pleasure of the City Council. The incumbent is accountable for implementing policy decisions made by the City Council and facilitating the development and implementation of city goals and objectives.
This is an at-will (“unclassified”) position and is exempt from civil service.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative and general policy direction from the City Council. Exercises supervision over all city staff through subordinate levels of management and supervision.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Plans, organizes, and administers operations of the city either directly or through subordinate management and supervisory staff; coordinates and evaluates the work of the city in accordance with applicable laws, codes, and regulations, and adopted policies and objectives of the City Council.
• Directs and coordinates the development and implementation of goals, objectives, and programs for the City Council and the city; develops administrative policies, procedures, and work standards to ensure that the goals and objectives are met; and that programs provide mandated services in an effective, efficient, and economical manner. • Oversees the preparation of the annual budget for the city; authorizes directly or through staff, budget transfers, expenditures, and purchases; provides information regarding the financial condition and needs to the City Council.
• Advises the City Council on issues, programs, and financial status; prepares and recommends long- and short-term plans for city service provision, capital improvements, and funding; directs the development of specific proposals for action regarding current and future city needs.
• Oversees the administration, construction, use, and maintenance of all city facilities and equipment, including buildings, parks, facilities, and other public property.
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• Represents the City and the Council in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Provides for the investigation and resolution of complaints regarding the administration of and services provided by the city government.
• Provides for contract services and franchise agreements; ensures proper performance of obligations to the city; has responsibility for enforcement of all city codes, ordinances, and regulations.
• Oversees the selection, training, professional development, and work evaluation of city staff; oversees the implementation of effective employee relations programs; provides policy guidance and interpretation to staff.
• Directs the preparation of and prepares a variety of correspondence, reports, policies, procedures, and other written materials.
• Ensures the maintenance of working and official city files. • Ensures that the City Council is kept informed of city functions, activities, and financial status, and of legal, social, and economic issues affecting city activities. • Monitors changes in laws, regulations, and technology that may affect city operations; implements policy and procedural changes as required.
• Responds to the most complex, difficult, and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations. • Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Principles, practices, and procedures of public administration in a municipal setting. • Principles of effective public relations and interrelationships with community groups and agencies, private businesses and firms, and other levels of government. • Principles and practices of organization and management related to municipal functions. • Functions, services, and funding sources of a municipal government. • Functions, authority, responsibilities, and limitations of an elected City Council. • Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures.
• Principles and practices of municipal budget development, administration, and accountability.
• Current social, political, and economic trends affecting city government and service provision.
X
• Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
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Ability to:
• Plan, administer, coordinate, review, and evaluate the functions, activities, and staff of the city.
• Work cooperatively with, provide highly complex and responsible staff support to, and implement the policies of, the City Council.
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls.
• Oversee all city financial activities, including administering investments, the development and implementation of the city budget, and the control of all expenditures and purchases.
• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, rules, regulations, policies, and procedures.
• Conduct effective negotiations and effectively represent the city in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations, and the media. • Direct the preparation of and prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities.
• Analyze, interpret, summarize, and present complex information in an effective and accurate manner.
• Communicate clearly and concisely, both orally and in writing. • Research, analyze, and evaluate new service delivery methods and techniques. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with coursework in public or business administration, public policy, finance, economics, or a closely related field.
AND
• Ten (10) years of management or administrative experience in a public agency setting as a City Manager, Assistant City Manager, or in a related administrative/managerial capacity.
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Mountain House Page 1675 of 1946 City Manager
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1676 of 1946
COMMUNICATIONS OFFICER
DEFINITION
Under general direction, plans, organizes, and provides oversight for comprehensive public relations and communications programs for the City; plans, manages, implements, coordinates, and evaluates public information, community outreach, and media relations functions and activities; oversees citywide and ongoing communications, social media, and branding; prepares press releases, fact sheets, stakeholder/community correspondence, and newsletters; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Communications Officer is responsible for planning, organizing, reviewing, and evaluating the day-to-day operations of the public information function within the City Clerk’s office.
Responsibilities include developing and implementing policies and procedures for assigned programs and program evaluation. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Clerk or their designee. May exercise supervision over staff, if assigned.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Develops and implements comprehensive outreach and communication programs; schedules, coordinates, and facilitates news conferences, community meetings, and city events that promote the city's services, programs, and activities, and educate and inform the public.
• Collaborates with city departments, community groups, and other agencies to identify communication opportunities and strategic communication planning utilizing a variety of media sources to disseminate information.
• Responds to media requests with information about city programs and services as well as unusual situations of immediate public interest, including emergency information. • Coordinates, curates, and creates content on behalf of the city for a variety of print, online, and multimedia publications and work products; monitors and tracks media coverage results.
• Participates in community and special events; produces informational and promotional materials.
• Plans, researches, and develops content for digital newsletters and the city website; provides guidance to city departments regarding website and online content.
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• Participates in the development and administration of the budget for assigned activities. • Solicits bids and recommend vendors; recommend design, color, graphics, and appropriate media in accordance with budget.
• Trains staff on city communication procedures and systems. • Ensures sensitive and controversial matters are managed discreetly and professionally. • Assists in major press events, media management, and public outreach for city events and issues.
• May assist during citywide emergencies by developing and directing emergency information to the media, city employees, and the general public. • Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of public relations, media, marketing, and advertising. • Public information and community relations program development and implementation. • Principles and techniques of photography, video, and video editing. • Social media channels and trends.
• Effective methods for preparing and presenting facts and information to the public and the media, including the formatting of materials for publications and news releases. • Writing and editing techniques for a variety of audiences. • Research and problem-solving techniques.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Perform professional public information duties to promote and market city services and programs.
• Exercise independent judgment in identifying and responding to requests for information from the media and public.
• Effectively function under multiple deadlines.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Interpret and explain complex information in a clear, calm, and understandable manner. • Interpret, explain, and apply federal, state, local, and department policies, procedures, laws, rules, and regulations.
• Independently prepare a wide variety of communications and marketing collateral. • Understand and interpret the projects and project goals of various city departments. • Plan, research, organize, coordinate, and implement a variety of public information, media, and community outreach activities and programs.
• Prepare and present information in various formats and for diverse audiences. • Plan, conduct, and participate in special events.
• Comprehend complex questions and give information rapidly, accurately, and tactfully.
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• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Communicate clearly and concisely, both orally and in writing. • Research, analyze, and evaluate new service delivery methods and techniques. • Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with coursework in public relations, communications, journalism, or a related field.
AND
• Four (4) years of professional experience in communications, marketing, or public relations, including the development and execution of a public relations or marketing program.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1679 of 1946
CONSTRUCTION MANAGER
DEFINITION
Under general direction, plans, organizes, coordinates, and directs the work activities of Citywide construction development and Capital Improvement Projects (CIP), related to streets, parks, gutters, curbs, sidewalks, parking lots, water and sewer systems, storm drains, underground improvements, lighting systems, landscaping, irrigation systems, and facilities; plans, manages, oversees, and directs the operations and City staff and contractors responsible for construction, inspection, and project management.
DISTINGUISHING CHARACTERISTICS
Construction Manager is a single-position management classification responsible for the overall operation of the City’s construction development, CIP, and inspection services, and all related future, current, and planned projects. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director. May exercise functional direction over assigned City staff and contractors on a day-to-day or project basis.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Responsible for work progress, inspections, and repair or alteration work on major projects as it relates to City construction and CIP projects, including streets, parks, gutters, curbs, sidewalks, parking lots, water and sewer systems, storm drain construction, underground improvements, lighting systems, landscaping, irrigation systems, and facilities; performs and oversees the final inspection upon completion of projects. • Oversees all construction-related activities and services; coordinates activities with City officials, departments, contractors, outside agencies, organizations, and the public; provides staff assistance to the Public Works and Community Development Departments as needed; attends City Council meetings and other public meetings as necessary. • Oversees and participates in the development of the annual budget; participates in the forecast of necessary funds for staffing, materials, services and supplies; administers and monitors the approved Department budget; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary. • Evaluates and inspects traffic control plans and field traffic control and construction sites for safety, construction schedules, and construction workmanship; prepares, updates, and implements Standard Operating Procedures (SOPs) to ensure consistent construction and inspection practices.
EXHIBIT 2
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Mountain House Page 1680 of 1946 Construction Manager
• Observes, reviews, monitors, and documents the work of contractors according to established procedures, including management of all project correspondence (incoming and outgoing oral and written communications, Requests for Proposals, memos, letters, submittals, change orders, contracts, and progress payments). • Assures projects are constructed in accordance with the approved budget, schedule, plans, and specifications; coordinates and manages City sub-contractors and consultants, including special inspections for construction projects. • Develops, implements, and maintains goals, objectives, policies, and procedures; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services, and meeting goals; ensures that goals are achieved. • Provides responsible and complex staff support to the Public Works Director; develops recommendations for policies, laws, ordinances, resolutions, and programs related to construction and inspection activities.
• Plans, directs, coordinates, and participates in activities related to construction management, inspections, and CIPs; assigns work activities and responsibilities to appropriate department personnel; reviews and evaluates work methods and procedures; identifies and resolves problems and/or issues.
• Attends and participates in professional and community meetings; stays current on issues related to municipal construction and CIPs; responds to and resolves sensitive and complex community and organizational inquiries, issues, and complaints; establishes and maintains a customer service orientation within the Department.
• Addresses and responds to questions, inquiries, and concerns from the public, outside agencies, service providers, and City staff; investigates public complaints; establishes and maintains a customer service orientation.
• Prepares, reviews, and presents a variety of reports and updates, including project updates, Monthly Construction Status summaries, inspection reports, safety reports, and various other management and information documentation and reports. • When assigned, provides technical and functional direction to City staff; reviews and controls quality of work; assists in completing employee evaluations as appropriate. • When assigned, plans, schedules, prioritizes, and assigns construction project work for City staff; communicates status of work to appropriate personnel; works cooperatively to schedule projects in accordance with established and special operational priorities; instructs staff in work procedures.
• Trains assigned staff; supervises, motivates, and directs the work of assigned staff; evaluates and reviews their work.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public. • Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
• Principles and practices of municipal engineering, project management, and construction administration.
• Methods and materials used in the construction of streets, utilities, drainage, landscaping, and municipal facilities.
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Item 9.3
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• Basic principles and practices of budget preparation, scheduling, and capital improvement program management.
• Contract law, bidding procedures, and construction documentation, including change orders and claims resolution.
• Cal/OSHA and MUTCD safety standards and practices for construction and traffic control.
• English usage, spelling, vocabulary, grammar, and punctuation. • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Principles and practices of employee and/or contractor direction, including work planning, assignment, review and evaluation, and training of staff and/or contractors in work procedures.
• Modern office procedures, methods, computer software, and hardware. • Methods and techniques for recordkeeping, report preparation, and writing. • Construction estimating, scheduling software, and project management tools. • Techniques for providing a high level of customer service for the public, vendors, contractors, and City staff, over the telephone and in person. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Plan, oversee, organize, implement, inspect, and direct large and complex municipal construction projects and activities.
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards relevant to the area of assignment.
• Plan, organize, coordinate, and inspect the work of contractors, assigned staff, and other personnel to maintain established quality control standards. • Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
• Understand, interpret, and successfully communicate, both orally and in writing, pertinent department policies and procedures.
• Train City staff and/or contractors in safe work practices and procedures. • Organize and prioritize a variety of projects and tasks in an effective and timely manner to meet critical deadlines and changing priorities.
• Make presentations to the City Council and various boards and commissions. • Identify problems, research and analyze relevant information, and develop and present recommendations and justifications for solutions.
• Develop cost estimates for supplies and equipment; estimate time and materials for completion of projects.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Make sound decisions within established guidelines.
• Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Establish and maintain a variety of manual and computerized files, record-keeping, and project management systems.
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• Oversee and/or utilize a variety of light and heavy-duty equipment used in construction and inspection.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, sound decision-making, and independent judgment within general policy, procedural, and legal guidelines.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with major coursework in pre-engineering, construction technology, or a related field.
AND
• Three (3) years of increasingly responsible experience overseeing construction and inspection of municipal projects, including two (2) years of lead or supervisory experience of staff and/or contractors. Additional years of experience, as described above, may be substituted for the required degree on a year-for-year basis.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Construction Manager certification (CCM) issued by the Construction Management Association of America (CMAA) is desirable.
• OSHA 30-hour Construction Safety Certification is desirable. • Public Works Inspector Certification is desirable.
PHYSICAL CONDITIONS
This is a partially sedentary office and partially field operations classification. Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, the finger dexterity to access, enter, and retrieve data using a computer keyboard or calculator; the hearing and speech to communicate in person, before groups, over the telephone, and the radio; the mobility to work in the field; vision to read printed materials and a computer screen, and near, far, and color vision when inspecting work and operating assigned equipment; the ability to operate a motor vehicle and to visit various City sites in and around City streets, parks, municipal landscape and hardscape, and related facilities; the strength, stamina and mobility to perform light to medium physical work, to work in confined spaces, around noise producing machines, to climb and descend ladders, and to operate varied hand and power tools and construction equipment; the ability to perform frequent walking in operational areas to identify problems or hazards.
Employees must possess the ability to sit, stand, walk on level and slippery surfaces, bend, stoop, kneel, twist, crouch, reach, grasp, make repetitive hand movement; and to lift, carry, EXHIBIT 2
Item 9.3
Mountain House Page 1683 of 1946 Construction Manager
push, and pull tools, equipment, supplies, materials and objects weighing 25 pounds or more with the use of proper equipment when necessary to perform job functions. The incumbent may be exposed to pesticides, herbicides, petroleum products, cleaning and lubrication chemicals, fumes, dust, and air contaminants. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in both an office environment with moderate noise levels and controlled temperature conditions, and in the field with exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The employee may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1684 of 1946
DEPUTY CITY MANAGER
DEFINITION
Under general direction of the City Manager, oversees the programs, services, budgeting, and staffing of the Community Development and Public Works Departments; manages and coordinates interdepartmental and regional projects and initiatives on behalf of the City Manager's Office; ensures compliance with regulatory requirements; coordinates emergency preparedness, disaster response, infrastructure recovery, and resilience planning; may act as City Manager during absences; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Deputy City Manager is a single-position executive management classification that oversees, directs, and participates in all activities of the Community Development and Public Works Departments. This class provides assistance to the City Manager in a variety of administrative, analytical, and liaison capacities. The incumbent is responsible for accomplishing departmental goals and objectives, and for furthering City goals and objectives within general policy guidelines. Incumbents must exercise significant discretion and independent judgment in performing the full range of assigned duties within legal and general policy and regulatory guidelines. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative and general policy direction from the City Manager. Exercises direct supervision over assigned supervisory, professional, technical, and administrative staff, and exercises functional and technical supervision over other management, supervisory, professional, technical, and clerical staff and contractors, both directly and through subordinate levels of supervision.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Assists the City Manager and the City Council in establishing the City's short- and longrange goals regarding community development and public works services; anticipates and resolves organizational issues, concerns, and opportunities. • Provides strategic advice to the City Manager, department heads, and other City management staff in accomplishing the City's goals and addressing a wide variety of complex daily operational challenges.
• Provides direction and oversight to interdisciplinary project teams comprised of designated City staff, consultants, and other parties.
EXHIBIT 2
Item 9.3
Mountain House Page 1685 of 1946 Deputy City Manager
• Analyzes contracts, contract compliance, reports, bids, and similar items; directs highprofile community studies, regional programs, and surveys; develops and presents recommendations for the City Manager's Office on a wide variety of subjects. • Oversees budgets, secures grants, and optimizes the allocation of employees, supplies, and funding across the Public Works and Community Development departments. • Ensures compliance with applicable local, State, and Federal environmental, safety, and infrastructure rules and regulations.
• Oversees services provided by engineering staff, including private development, public capital improvement projects, grading and engineering inspection, and transportation engineering planning programs and initiatives.
• Oversees services provided by planning and building staff, including Master Plan compliance, regional planning, environmental planning, plan review, permitting, annexations, and related programs, as well as building and safety code inspection and plan checking programs; oversees code compliance and enforcement, property maintenance, and zoning compliance.
• Oversees services provided by public works staff, including preventative maintenance, work services, needs assessments, quality assurance, bonding requirements, capital expenditures, and facility upgrades; ensures City infrastructure supports public safety through proper design and upkeep.
• Participates as a member of the City's executive management team and engages in decision-making involving policy options, programs, and the use of City resources. • Represents the City in relations with the community, advisory committees, local, state, and federal agencies, and professional organizations; acts as liaison for departments working with local and state agencies on administrative matters. • Organizes and leads projects on behalf of the City Manager's Office; drafts and presents reports and recommendations; coordinates communications requiring interaction with City departments.
• Coordinates emergency preparation and disaster response, infrastructure recovery, and resilience planning.
• Oversees improvements in online permitting, records management, and customer service. • Represents assigned departments to other departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. • Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; performs financial review of matters pertaining to the various stakeholders, such as determining appropriate rates of city services. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of finance and other services as they relate to the area of assignment.
• Maintains and directs the maintenance of working and official departmental files. • Monitors changes in laws, regulations, and technology that may affect city or departmental operations; implements policy and procedural changes as required. • Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Trains assigned staff; supervises, motivates, and directs the work of assigned staff; evaluates and reviews their work.
EXHIBIT 2
Item 9.3
Mountain House Page 1686 of 1946 Deputy City Manager
• In the absence of the City Manager, may assume direct authority over the departments and activities of the City and attend City Council meetings. • Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of City staff and contractors, either directly or through subordinate levels of supervision.
• Principles, practices, and procedures of public administration, congestion management, and transportation systems planning and improvements.
• Functions, services, and funding sources of a public agency. • Functions, responsibilities, and limitations of a City Council. • Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures.
• Principles and practices of public agency budget development, administration, and accountability.
• Principles and practices of safety management policies and procedures. • Current social, political, and economic trends affecting the provision of the City’s services.
• Organization and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and training of staff in work procedures. • Modern office procedures, methods, computer software, and hardware. • Techniques for effectively representing the City in contacts with government agencies, community groups, and various business, professional, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service in person, in writing, or over the telephone, for the public, vendors, contractors, and City staff. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Provide advanced-level administrative and professional leadership and direction for the assigned departments and staff.
• Plan, administer, coordinate, review, and evaluate the goals, objectives, functions, procedures, activities, and staff of the City.
• Work cooperatively with, provide highly complex and responsible staff support to, and implement the policies of the City Council.
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls.
EXHIBIT 2
Item 9.3
Mountain House Page 1687 of 1946 Deputy City Manager
• Oversee the development and implementation of large and complex budgets and the control of expenditures, purchases, contracts, and grants; allocate limited resources in a cost-effective manner.
• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, rules, regulations, policies, and procedures.
• Conduct effective negotiations and represent the City in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations, and the media.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Direct preparation and/or prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Plan, organize, coordinate, and review the work of assigned City staff and contractors. • Provide training, leadership, and work direction.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Communicate clearly and concisely, both orally and in writing. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with coursework in public or business administration, public policy, civil engineering, urban planning, or a closely related field.
AND
• Eight (8) years of increasingly responsible management experience in a municipal agency setting involving a broad range of community development and engineering services, including three (3) years of managerial experience in planning, building, and/or public works programs, staff supervision, and budget preparation and administration.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Licensure as a Professional Engineer in the State of California, or equivalent training and certification, is highly desirable.
EXHIBIT 2
Item 9.3
Mountain House Page 1688 of 1946 Deputy City Manager
PHYSICAL CONDITIONS
This is primarily a sedentary office classification although standing in work areas, walking between work areas, and inspecting various City infrastructure, development, field operations and work sites may be required. Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator; the vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; the ability to operate a motor vehicle and to visit various City and meeting sites.
Incumbents in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels and controlled temperature conditions, although occasional exposure to hot and cold temperatures, inclement weather conditions, noise, dust, vibration, and potentially hazardous materials may occur when inspecting City infrastructure, development, field operations, and work sites. The incumbent may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments, or to participate in after-hours emergency response.
EXHIBIT 2
Item 9.3
Mountain House Page 1689 of 1946
FACILITIES SUPERVISOR
DEFINTION
Under general direction, provides supervisory/lead direction to contractors and City maintenance staff on matters related to the construction and maintenance of City facilities.
Coordinates, as needed, with other departments, divisions, outside agencies, and the general public.
.
DISTINGUISHING CHARACTERISTICS
Facilities Services Supervisor is the full supervisory level classification within the facilities division and exercises considerable independent judgment in supervising, coordinating, and monitoring the work of assigned staff. This position is distinguished from the Operations & Maintenance Manager in that the latter is responsible for policy-making and other managerial assignments/projects and from the facilities services staff by the greater extent of technical knowledge, more varied and complex assignments with a higher consequence of error requiring more in-depth knowledge of program areas and a higher skill level to analyze, problem solve, reach conclusions and make independent decisions and/or recommendations.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision or direction from the Operations & Maintenance Manager or their designee. Exercises direct supervision over contractors and assigned staff.
EXAMPLES OF DUTIES (Illustrative Only)
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Plans, assigns, supervises, inspects, and reviews the work of subordinate personnel and contractors.
• Assists in budget development and administration.
• Assumes responsibility for and assists with a variety of personnel actions such as performance evaluations, training, selection, dismissals, staff development, transfers, and disciplinary actions.
• Prepares work schedules; Inspects facilities cleaned/maintained/repaired by contractors for contract compliance and safety hazards. • Supervises and assists staff and contractors in the construction, maintenance, and repair of City facilities, buildings, structures, equipment, fleet vehicles, machinery, and building support systems.
• Supervises, schedules, and directs contract services for the division.
EXHIBIT 2
Item 9.3
Mountain House Page 1690 of 1946 Facilities Supervisor
• Schedules, supervises, and does maintenance on equipment and tools. • Oversees the development and implementation of preventive maintenance schedules. • Assists in the oversight of the City’s Fleet Management program, including vehicle maintenance, scheduling, fuel management, compliance with vehicle inspection and replacement standards, and coordination with departments on vehicle assignments. • Maintains a variety of administrative records and reports. • Operates Facilities Division equipment and trains subordinates in the safe handling and operation of equipment.
• Oversees and enforces proper safety precautions and the use of personal safety equipment
QUALIFICATIONS
Knowledge of:
• Methods, materials, procedures, and equipment used in the general construction, repair, and maintenance of facilities.
• Purposes and uses of a variety of equipment, power tools, hand tools, and vehicles used in facility construction and maintenance.
• Practices and procedures of building maintenance.
• Building Code requirements.
• Contracting and subcontracting practices and procedures. • Operation, mechanics, and maintenance of heating and cooling systems. • Fundamentals of carpentry, plumbing, cement, electrical, key systems, and machinery work.
• Occupational safety principles, practices, and regulations related to the maintenance and construction field.
• Safety equipment and practices related to the work.
• Safe driving rules and practices.
• Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and training of staff in work procedures. • Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Read and interpret blueprints, construction drawings and specifications, and construction plans.
• Estimate materials and equipment, time, and resources required to accomplish division projects.
• Operate a variety of hand and power tools, equipment, and vehicles; and utilize EXHIBIT 2
Item 9.3
Mountain House Page 1691 of 1946 Facilities Supervisor
testing equipment.
• Perform a variety of construction, maintenance, and repair tasks related to facilities. • Troubleshoot maintenance problems and determine materials and supplies required for repair.
• Apply safe work methods when operating tools, equipment, and vehicles and identify and report hazardous conditions.
• Use appropriate personal protective equipment (PPE) whenever required. • Inspect the work of others and maintain established quality control standards. • Identify and implement effective courses of action to complete work. • Train maintenance contractors and City staff in safe work practices and procedures.
• Plan, organize, and coordinate the work of contractors, assigned staff, and other repair personnel.
• Maintain accurate logs, records, and basic written records of work. • Understand and follow oral and written instructions.
• Make sound decisions within established guidelines.
• Organize own work, set priorities, and meet critical time deadlines and changing priorities.
• Interpret and apply applicable federal, state, and local policies, laws, and regulations.
• Communicate clearly and concisely, both orally and in writing. • Use tact, initiative, and independent judgment within general policy, procedural, and legal guidelines.
• Research, analyze, and evaluate new service delivery methods and techniques. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Provide training, leadership, and work direction.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to completion of the twelfth (12th) grade. College-level coursework in project management, facilities maintenance, or a closely related field is desirable.
AND
• Five (5) years of increasingly responsible experience in facilities maintenance or related field, including two (2) years providing functional or direct supervision of staff and contractors.
EXHIBIT 2
Item 9.3
Mountain House Page 1692 of 1946 Facilities Supervisor
Physical and Mental Requirements: Hearing and speaking to exchange information and make presentations; Seeing to read a variety of materials; Dexterity of hands and fingers to operate a computer keyboard; Sitting for extended periods of time; Walking while conducting field visits and construction site inspections; Reaching overhead, above the shoulders and horizontally; Bending at the waist, kneeling or crouching; Lifting, carrying, pushing or pulling heavy objects as assigned by the position.
Environmental Elements: Employees partly work in an office environment and partly work in and around public works infrastructure and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
EXHIBIT 2
Item 9.3
Mountain House Page 1693 of 1946
FINANCE DIRECTOR
DEFINITION
Under administrative direction, plans, directs, manages, and oversees the activities and operations of the Finance Department, including financial planning, payroll, budgeting, accounting and auditing, treasury, cash management, license administration, purchasing, and utility billing, and management information systems; coordinates assigned activities with the city departments and outside agencies; provides highly responsible and complex professional support to management staff and others; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
The Finance Director oversees, directs, and participates in all activities of the Finance Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services. The incumbent is responsible for accomplishing departmental goals and objectives, and for furthering City goals and objectives within general policy guidelines. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager or their designee. Exercises supervision over management, professional, technical, and administrative staff, either directly or through subordinate levels of supervision.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Assumes full management responsibility for all Finance Department programs, services, and activities, including investment and cash management, city-wide budget, accounting, fiscal planning, revenue collection, and debt management. • Oversees all activities related to the city’s accounting function, including financial transaction processing, record keeping and reporting, payroll, accounts payable and receivable, utility billing, business licensing, processing and issuance of checks and warrants, cash receipts, and the electronic accounting system. • Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
• Coordinates the development and administration of the city’s annual operating budget and Capital Improvement Program budget; provides for financial forecasting and planning; tracks the adopted budget and prepares periodic reviews for submission to city departments.
EXHIBIT 2
Item 9.3
Mountain House Page 1694 of 1946 Finance Director
• Establishes the city’s central budgeting, accounting, and financial reporting practices; evaluates accounting procedures and financial controls; responds to and implements audit recommendations; ensures compliance with federal, state, and local government accounting and financial reporting standards and controls. • Manages the city’s investment portfolio; ensures that investments meet the city’s policy guidelines and that adequate cash is available to meet obligations; prepares and presents periodic reports regarding investments to the City Council. • Represents the department to other departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
• Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; performs financial review of matters pertaining to the various stakeholders, such as determining appropriate rates of city services. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of finance and other services as they relate to the area of assignment.
• Maintains and directs the maintenance of working and official departmental files. • Monitors changes in laws, regulations, and technology that may affect city or departmental operations; implements policy and procedural changes as required. • Responds to difficult and sensitive public inquiries and complaints, and assists with resolutions and alternative recommendations.
• Trains assigned staff; supervises, motivates, and directs the work of assigned staff; evaluates and reviews their work; serves as functional supervisor to landscape contractor. • Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Advanced principles and practices of governmental accounting and the regulations governing the reporting of municipal government financial activities. • Principles and practices of accounting, financial planning, investment planning, internal auditing, and municipal budget preparation and administration. • Principles and practices of accounting, financial reporting, auditing, and bond financing for a municipal government agency.
• Organization and management practices as applied to the analysis and evaluation of finance programs, policies, and operational needs.
• Modern and complex principles and practices of finance program development and administration.
• Principles and practices of government investment strategies. • Generally Accepted Accounting Procedures (GAAP).
• Government Accounting Standards Board (GASB) criteria. • Automated enterprise, resource, and financial management systems. • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and training of staff in work procedures.
EXHIBIT 2
Item 9.3
Mountain House Page 1695 of 1946 Finance Director
• Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Provide advanced-level administrative and professional leadership and direction for the Finance Department.
• Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient finance services.
• Analyze, interpret, summarize, and present complex financial information in an effective and accurate manner.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Participate in the development and administration of department goals, objectives, and procedures.
• Prepare and administer large and complex budgets; allocate limited resources in a costeffective manner. • Interpret and apply applicable federal, state, and local policies, laws, and regulations. • Communicate clearly and concisely, both orally and in writing. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Plan, organize, and coordinate the work of assigned staff; provide training, leadership, and work direction.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with coursework in finance, accounting, business, or public administration, or a closely related field.
AND
• Six (6) years of increasingly responsible professional governmental accounting experience, including three (3) years of managerial experience in financial program planning and development, staff supervision, and budget preparation and administration.
EXHIBIT 2
Item 9.3
Mountain House Page 1696 of 1946 Finance Director
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1697 of 1946
HUMAN RESOURCES MANAGER
DEFINITION
Under general direction, plans, organizes, leads, oversees, and monitors programs and activities related to the City’s human resources functions, including recruitment and selection, classification and compensation, labor and employee relations, and benefits administration; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Human Resources Manager is a management classification responsible for planning, organizing, and performing all duties and activities of the Human Resources unit. Incumbents serve as a professional-level resource to the Administrative Services Director and others in areas of assignment. Performance of the work requires the use of considerable independence, initiative, tact, and discretion within established guidelines.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Administrative Services Director or their designee. May exercise technical and functional supervision over staff, and oversee the work of consultants, if assigned.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Assumes responsibility for major human resources functions and activities, including recruitment and selection, employee benefits administration, job analysis and classification, compensation, employee relations, and general human resources administration. • Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned functions and programs. • Advises managers and supervisors of appropriate methods in a variety of personnel actions, including disciplinary processes.
• Maintains effective record-keeping of personnel records, prepares and maintains employee files and records, updates records with various personnel actions; maintains confidentiality of records as appropriate.
• Administers employee benefit programs in accordance with city and government rules, regulations, and standards; researches and analyzes benefit plan changes; implements new benefits programs.
• Assists in the development of bargaining strategies and assists in labor negotiations as assigned.
• Provides expert professional assistance to management staff regarding human resources and related matters including Family Medical Leave Act (FMLA), Pregnancy Disability Leave (PDL), California Family Rights Act (CFRA), Catastrophic and Military Leave; EXHIBIT 2
Item 9.3
Mountain House Page 1698 of 1946 Human Resources Manager
coordination of leave with Fair Employment and Housing Act (FEHA), Americans with Disability Act (ADA), Affordable Care Act (ACA) and Workers Compensation provisions. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of human resources and other types of public services as they relate to the area of assignment.
• Monitors changes in laws, regulations, and technology that may affect city or departmental operations; implements policy and procedural changes as required. • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects to the City Council and City Manager, as assigned by the Administrative Services Director.
• Plans, organizes, assigns, and supervises the work of staff, if assigned. • Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of comprehensive human resources program development, implementation, and management in a municipal setting.
• General principles and practices of municipal government organization, functions, finances, and administration.
• Classification, compensation, human resources information systems, and employee relations practices.
• Public agency budgetary, contract administration, administrative practices, and general principles of risk management related to the functions of the assigned area. • Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and training of staff in work procedures. • Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Assume management responsibility for assigned services and activities, including recruitment and selection, classification and compensation, discipline, employee relations, benefits administration, and performance evaluation functions. • Oversee and participate in classification and compensation functions; apply classification and compensation principles to the organization and staffing of the agency; and maintain an effective and efficient employee recruitment, selection, and retention program.
• Interpret and apply applicable federal, state, and local policies, laws, and regulations. • Communicate clearly and concisely, both orally and in writing. • Research, analyze, and evaluate new service delivery methods and techniques.
EXHIBIT 2
Item 9.3
Mountain House Page 1699 of 1946 Human Resources Manager
• Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Maintain confidentiality and be discreet in handling and processing confidential information and data.
• Plan, organize, and coordinate the work of assigned staff; provide training, leadership, and work direction.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with coursework in business or public administration, human resources, organizational development, or a closely related field.
AND
• Five (5) years of experience in human resources program administration, including two (2) years of lead or supervisory experience.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
EXHIBIT 2
Item 9.3
Mountain House Page 1700 of 1946 Human Resources Manager
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1701 of 1946
INSPECTION AND CODE ENFORCEMENT OFFICER
DEFINITION
Under general supervision, performs a variety of routine to complex technical and public contact duties related to the City’s code compliance program, including the identification, investigation, and correction of violations of the City’s municipal, zoning, housing, development, CC&R and signage codes; investigates citizen complaints of public nuisances and quality of life issues and seeks voluntary compliance or issues citations and initiates abatement procedures; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
This is the journey-level class in inspection and code enforcement series. Incumbents work under general supervision and exercise discretion and independent judgment in performing the full range of duties related to inspection and compliance activities required to ensure compliance with the City’s zoning, housing development and signage codes, and CC&R’s; receives instruction or assistance as new or unusual situations arise and is fully aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the management or designee. Exercises no supervision over other staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Receives, records, and investigates complaints from the public and staff regarding violations of building, and zoning codes, ordinances, housing standards, and health and safety regulations; documents violations by securing photographs and other pertinent data; researches ownership records, prior complaints, municipal codes and ordinances, and State regulations to establish whether a violation has occurred. • Initiates contacts with residents, business representatives, and other parties to explain the nature of issued violations and to encourage compliance with City codes, ordinances, and community standards; initiates abatement of dangerous properties and vector control issues of vacant properties; provides confirmation regarding code regulations to the public by telephone and in person.
• Makes drive-by or on-site inspections of residential, industrial, and/or commercial areas; notes possible at other property sites during the course of field investigations • Prepares and issues notices of violation or noncompliance, final notices, and misdemeanor and parking citations and other correspondence according to applicable codes and regulations; issues letters to property owners notifying them of violation; as appropriate, EXHIBIT 2
Item 9.3
Mountain House Page 1702 of 1946 Inspection and Code Enforcement Officer
affixes a notice of violation on property to abate fire and public safety hazards and nuisances.
• Meets with City planning, building, engineering, police, and public works staff and legal counsel regarding complaints; coordinates activities with other code compliance personnel and departments.
• Coordinates and conducts follow-up abatement procedures including the preparation of additional correspondence, site visits, and communication with property owners and attorneys; conducts follow-up investigations to ensure compliance with applicable codes and ordinances; prepares non-compliance cases for legal action; presents testimony at hearings.
• Provides information to violators, the general public, business community, and other government agencies regarding codes, laws, and ordinances; responds to questions, complaints, and inquiries.
• Participates in recommending, developing, and administering policies, procedures, and projects to ensure efficient and effective code enforcement activities in compliance with City guidelines, standards, goals, and objectives.
• Interprets and clarifies state and county code and ordinance requirements, mitigation measures and conditions related to the California Environmental Quality Act (CEQA), for projects, penalty and other fee requirements, abatement, project review hearing procedures and permit application and inspection procedures.
• Performs a variety of public relations and outreach work related to assigned activities. • Maintains files, databases, and records related to citations and violations; prepares a variety of written reports, memoranda, and correspondence. • Inspect building activities and low voltage wiring in the home building process, driveway construction, landscape installations and all other building related activities as it relates to City requirements; coordinates all activities with home builders and tracks their bonds and completion of acceptance and warranty work.
• Provides Storm permit and policy related compliance inspections, citations, and enforcements.
• Performs other related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles, practices, methods, and techniques of code violation investigation and compliance.
• Methods and procedures used in code compliance, including citation issuance procedures; methods used to obtain various types of inspection warrants; and principles used to prepare legal documents.
• Practices for documenting inspections, correcting violations, and carrying through on court procedures.
• Basic requirements of zoning and related codes, City standards, ordinances, and regulations.
EXHIBIT 2
Item 9.3
Mountain House Page 1703 of 1946 Inspection and Code Enforcement Officer
• Principles, standards, and low voltage wiring requirements in order to inspect home building activities as they relate to City requirements, driveway construction, landscaping, signage, striping, and frontage improvements installations. • Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility. • Legal descriptions and boundary maps of real property and legal terminology as used in code compliance.
• Occupational hazards and standard safety practices necessary in the area of code compliance.
• Principles of CEQA related to public projects.
• Research and reporting methods, techniques, and procedures. • Principles and procedures of record-keeping, technical report writing, and preparation of correspondence, including staff reports and presentations. • Safety equipment and practices related to the work, including safe driving rules and practices.
• Modern office practices, methods, computer equipment, and applications related to the work.
• Correct English usage, spelling, vocabulary, grammar, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and with property owners, developers, contractors, and the public. • Techniques for providing a high level of customer service when dealing with the public, vendors, contractors, and City staff.
• Requirements for issuing various permits.
Ability to:
• Explain codes and regulations to property owners, residents, and others. • Interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, rules, regulations, policies, and procedures.
• Understand and explain occupational hazards and standard safety practices related to code compliance.
• Identify and respond to issues and concerns of management, City government, a variety of professional groups, commissions, committees, and the general public. • Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Respond to inquiries, complaints, and requests for service in a fair, tactful, and timely manner.
• Prepare clear and concise reports, correspondence, and other written materials. • Maintain accurate logs, records, and basic written records of work performed. • Make accurate arithmetic, financial, and statistical computations. • Organize own work, set priorities, and meet critical time deadlines.
EXHIBIT 2
Item 9.3
Mountain House Page 1704 of 1946 Inspection and Code Enforcement Officer
• Operate office equipment and computer applications related to the work. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to completion of the twelfth (12th) grade supplemented by some college-level coursework or technical training in code compliance.
AND
• Two (2) years of increasingly responsible municipal code compliance experience. • Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Possession of or ability to obtain a California PC832 certificate within one (1) year of employment.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer. This is partially a sedentary office and partially a field operations classification; frequent standing and walking between work areas is required; must possess the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials, computer screen, and make inspections; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift, carry, push, and pull materials and objects weighing up to 100 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis
ENVIRONMENTAL CONDITIONS
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are occasionally exposed to loud noise levels, cold or hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, hazardous physical substances and fumes; mechanical and/or electrical hazards.
EXHIBIT 2
Item 9.3
Mountain House Page 1705 of 1946 Inspection and Code Enforcement Officer
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1706 of 1946
LANDSCAPE PROJECT SUPERVISOR
DEFINITION
Under general direction, manages landscape maintenance contracts and contract employees involved with the care and upkeep of parks, landscapes, medians, municipal landscape and hardscape, roadway landscaping, creek and open space landscaping; performs routine to complex landscape maintenance, inspection, and repair, including irrigation controller programming, playground inspections, tree assessments, and new landscape and irrigation acceptance; may provide lead direction to assigned maintenance staff; assists the Operations and Maintenance Superintendent with administrative duties, short- and long-term planning; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Landscape Project Supervisor is responsible for monitoring the progress of work in the field, ensuring maintenance of parks and playgrounds, open spaces, irrigation systems, trees, and landscaping by City staff and contractors. The incumbent is expected to assist in identifying needs, developing maintenance projects, and reviewing landscape plans. Incumbents are expected to ensure that City landscaping, infrastructure, and systems are maintained in a safe and effective working condition, and to provide the highest level of safety for public use.
Performance of the work requires the use of independence, initiative, and discretion within established guidelines.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the assigned supervisor or manager. Provides oversight and management of landscaping contractors. May exercise functional and technical supervision over assigned Maintenance staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Oversees routine to complex maintenance, repair, and installation work on City parks, landscapes, medians, municipal landscape and hardscape, roadway landscaping, creek and open space landscaping provided by contractors and City staff; performs landscape audits.
• Coordinates with contractors in providing landscaping and tree maintenance services; issues work requests and manages the City’s contract personnel to implement ongoing preventative and maintenance programs for all City landscapes, trees, parks, and playgrounds; develops and maintains work productivity measures and directs operational changes.
• Ensures compliance with contract provisions, develops contract amendments and extensions as needed; assists with the selection of consultants, contract administration, and contract compliance; monitors contractor performance and takes or recommends EXHIBIT 2
Item 9.3
Mountain House Page 1707 of 1946 Landscape Project Manager
necessary remedial action to enforce compliance with provisions; researches and resolves discrepancies.
• Performs routine to complex maintenance, repair, and installation work on City parks, landscapes, medians, municipal landscape and hardscape, roadway landscaping, creek, and open space landscaping.
• Inspects completed work and work in progress by City Maintenance staff and contractors for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications.
• Performs office and on-site plan review, including specification cross-checking with field installations.
• Performs quality inspections and acceptance of plant materials. • Ensures Cal/OSHA, ASTM, and other applicable standards; conducts safety audits and documents mitigation actions.
• Performs comprehensive irrigation system audits with visual coverage tests; monitors and programs irrigation controllers; inspects system performance and ensures efficient water operations.
• Reviews final landscape and irrigation construction plans and provides recommendations to the Operations and Maintenance Superintendent and Public Works Director. • Coordinates with and supports the efforts of City Engineers and Engineering staff in planning, designing, and inspecting medians, municipal landscape and hardscape, roadway landscaping, parks, and other landscape capital projects and development; ensures design compliance, quality assurance, and coordinates final acceptance for City turnover.
• Interprets and communicates appropriate application of local, state, and federal policies and operational procedures.
• Provides estimates and planning for operating and CIP budget development; prepares estimates of maintenance cost efficiencies due to park or landscape improvements; monitors expenditures to ensure conformance with the Division’s budget. • Prepares bid materials, contracts, and specifications for the annual maintenance of Cityowned landscaped areas. • Determines work to be completed, and the personnel and equipment required to complete the work.
• Coordinates activities of the City’s park and landscape functions with those of other City units and outside agencies.
• Creates and delivers oral and written presentations to citizens’ groups, management staff, and the City Council.
• Assists in developing bid invitations and solicitations, formal and informal bids, requests for qualifications/ quotes/proposals; participates in ensuring legal and contractual provisions are included to protect the City’s interests.
• Investigates public complaints and questions and provides resolution to service requests by requesting work orders; monitors and ensures satisfactory completion of the service order. • Maintains records; prepares a variety of complex reports and memoranda on the assigned work, including inspection reports on proposed and approved landscape development projects, and chemical reports for the County Agricultural Commissioner. • When assigned, provides technical and functional direction to maintenance staff; reviews and controls quality of work; assists in completing employee evaluations.
EXHIBIT 2
Item 9.3
Mountain House Page 1708 of 1946 Landscape Project Manager
• When assigned, plans, schedules, prioritizes, and assigns maintenance and repair work; communicates status of repairs to appropriate personnel; works cooperatively to schedule installation and repairs in accordance with established and special operational priorities; instructs staff in work procedures.
• Trains assigned staff; supervises, motivates, and directs the work of assigned staff; evaluates and reviews their work.
• Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Modern principles, practices, techniques, and materials used in landscape maintenance and construction.
• Principles and practices of project development and cost estimating. • Knowledge of horticulture and landscape irrigation.
• Principles and practices of irrigation management and controller programming. • Integrated pest management.
• Basic mathematics principles.
• Occupational safety principles, practices, and regulations related to the maintenance and construction field.
• Safety equipment and practices related to the work.
• Safe driving rules and practices.
• Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and training of staff in work procedures. • Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Read and interpret blueprints, construction drawings and specifications, and construction plans.
• Assess the condition of City landscapes and determine the level of compliance according to contractual agreements.
• Estimate time and materials for completion of projects. • Address contractor deficiencies and organize improvement action plans. • Perform the more complex and difficult maintenance activities, as needed. • Establish and maintain maintenance programs for landscape equipment, vehicles, and hardware.
• Establish and maintain a rolling integrated multi-year landscape renovation Capital Improvement plan.
• Oversee and participate in maintenance, repair, installation, and related landscaping and parks projects.
EXHIBIT 2
Item 9.3
Mountain House Page 1709 of 1946 Landscape Project Manager
• Troubleshoot maintenance problems and determine materials and supplies required for repair.
• Apply safe work methods when operating tools, equipment, and vehicles and identify and report hazardous conditions.
• Use appropriate personal protective equipment (PPE) whenever required. Inspect the work of others and maintain established quality control standards. • Respond to after-hours callouts as assigned.
• Identify and implement effective courses of action to complete work. • Train maintenance contractors and City staff in safe work practices and procedures. • Maintain accurate logs, records, and basic written records of work. • Understand and follow oral and written instructions.
• Make sound decisions within established guidelines.
• Organize own work, set priorities, and meet critical time deadlines and changing priorities.
• Interpret and apply applicable federal, state, and local policies, laws, and regulations. • Communicate clearly and concisely, both orally and in writing. • Use tact, initiative, and independent judgment within general policy, procedural, and legal guidelines.
• Research, analyze, and evaluate new service delivery methods and techniques. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Plan, organize, and coordinate the work of contractors, assigned staff, and other repair personnel.
• Provide training, leadership, and work direction.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to completion of the twelfth (12th) grade. An associate’s degree in Horticulture, Engineering/Computer Sciences/Math, or architectural landscaping is desirable.
AND
• Five (5) years of increasingly responsible experience in landscape inspection, landscape maintenance, or landscape construction, including parks, and municipal or commercial landscaping, including two (2) years providing functional or direct supervision of staff and contractors.
EXHIBIT 2
Item 9.3
Mountain House Page 1710 of 1946 Landscape Project Manager
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Possession of or ability to obtain a Qualified Applicator Certificate issued by the State of California Department of Pesticide Regulation, a Department of Pesticide Regulation Qualified Applicators License, and a California Playground Inspector Certificate within one year of the hire date.
• Possession of a C-27 license is desirable.
PHYSICAL CONDITIONS
This is a partially sedentary office and partially field operations classification. Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, the finger dexterity to access, enter, and retrieve data using a computer keyboard or calculator; the hearing and speech to communicate in person, before groups, over the telephone, and the radio; the mobility to work in the field; vision to read printed materials and a computer screen, and near, far, and color vision when inspecting work and operating assigned equipment; the ability to operate a motor vehicle and to visit various City sites in and around City streets, parks, municipal landscape and hardscape, and related facilities; the strength, stamina and mobility to perform light to medium physical work, to work in confined spaces, around noise producing machines, to climb and descend ladders, and to operate varied hand and power tools and construction equipment; the ability to perform frequent walking in operational areas to identify problems or hazards.
Employees must possess the ability to sit, stand, walk on level and slippery surfaces, bend, stoop, kneel, twist, crouch, reach, grasp, make repetitive hand movement; and to lift, carry, push, and pull tools, equipment, supplies, materials and objects weighing 100 pounds or more with the use of proper equipment when necessary to perform job functions. The incumbent may be exposed to pesticides, herbicides, petroleum products, cleaning and lubrication chemicals, fumes, dust, and air contaminants. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees Incumbents work in both an office environment with moderate noise levels and controlled temperature conditions, and in the field with exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The employee may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1711 of 1946
MAINTENANCE WORKER I/II
DEFINITION
Under general supervision, performs a variety of routine and technical work in the construction, modification, maintenance, repair, and operation of City infrastructure, including streets, traffic controls and structures, buildings and facilities, and parks, landscapes, and trees; may assist with maintenance, construction, and repair of storm and sanitary sewers, water treatment, water distribution, and wastewater systems; performs preventative and routine maintenance on equipment and vehicles; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Maintenance Worker I is the entry-level class in the Maintenance Worker series. Incumbents at this level are not expected to function with the same amount of program knowledge or skill level as those allocated to the Maintenance Worker II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. This classification is alternatively staffed with the Maintenance Worker II, and based on operational needs, incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher-level class.
Maintenance Worker II is the full journey level class in the Maintenance Worker series.
Incumbents within this class perform the full range of duties as assigned, working independently, applying well-developed knowledge, and exercising judgment and initiative in the performance of assigned duties. Incumbents at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Maintenance Worker in that the latter provides functional supervision to assigned staff and is responsible for performing advanced journey-level maintenance work.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the assigned supervisor or management staff. May receive functional supervision from a Senior Maintenance Worker or the Landscape Project Manager as required
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Performs routine and technical maintenance, repair, and installation work on City infrastructure, systems, and facilities, including streets, traffic controls and structures, buildings and facilities, parks, and landscapes.
EXHIBIT 2
Item 9.3
Mountain House Page 1712 of 1946 Maintenance Worker I/II
• Provides maintenance and repairs of City streets and roadways; performs asphalt and concrete repair and patch work; shovels and spreads asphalt; performs necessary painting and striping.
• Provides installation, maintenance, and repair of traffic signs; makes signs; installs signposts/signs in accordance with City, state, and federal codes. • Inspects, repairs, and replaces storm drains and drainage structures to ensure efficient drainage throughout the City.
• Performs a variety of weed abatement duties to eliminate hazards to vehicles and pedestrians as necessary.
• Maintains City alleys to ensure safe and efficient access for the public. • Installs street barricades and cones and controls traffic around work sites to ensure safe conditions for the general public and City workers.
• Performs a variety of technical landscape construction and maintenance duties; plants flowers, shrubs, and trees; prunes and repairs damaged trees; makes and repairs tree wells; irrigates, mows, and fertilizes turf; trims, plants, and prunes shrubs. • Inspects, maintains, repairs, and constructs developed and undeveloped parks, playgrounds, athletic fields, and other related facilities and properties. • Performs pesticide applications as required; calculates proper amounts of pesticides; sprays parks, trails, landscapes, and City trees; completes necessary paperwork. • Operates specialized vehicles and heavy equipment related to the construction, maintenance, and repair of City parks, landscapes, trees, and related facilities. • Installs, inspects, and maintains park equipment and grounds to ensure safe operating conditions for citizens; maintains the interior and exterior of park facilities; makes needed repairs.
• Maintains parks and landscapes in a clean and safe condition; picks up trash; maintains trash receptacles; cleans and repairs restrooms.
• Installs and repairs irrigation equipment; installs irrigation pipes; maintains clocks and timers; tests systems; replaces valves; makes needed repairs. • Inspects City premises for graffiti vandalism; uses appropriate chemicals and high-pressure equipment to remove graffiti.
• Performs routine maintenance and alterations on City buildings and facilities; repairs and/or renovates structures; adds and demolishes walls; builds and repairs cabinets and counters; installs and repairs stairs; builds storage units; installs and repairs ceiling tiles, floor tiles, linoleum, and/or carpet; hangs doors; repairs and paints sheet rock; repairs and patches roofs as necessary.
• Performs installation and repair of plumbing and fixtures; replaces broken pipes; cleans plugged drains and grease traps; replaces washers, gaskets, faucets, and valves; flushes sewer lines; installs, maintains, and repairs drains and water lines. • Performs basic maintenance on City electrical systems; repairs and replaces light bulbs and electrical fixtures; troubleshoots, repairs, and runs circuits; identifies circuits and calculates circuit loads; tests voltages, ohms, grounds, neutral, and common wires. • Repairs block/brick structures; replaces grout and repairs cracks; patches cement; constructs forms and pours concrete for small jobs (i.e., walkways or slab repair). • Sets up rooms and equipment for classes, parties, conferences, meetings, and other functions; moves and arranges furniture.
EXHIBIT 2
Item 9.3
Mountain House Page 1713 of 1946 Maintenance Worker I/II
• Performs general custodial work; cleans and sanitizes restroom facilities and fixtures; sweeps, vacuums, mops, waxes, strips, and polishes floors and carpets; dusts and polishes furniture, woodwork, fixtures, and equipment; washes windows, mirrors, and walls; cleans furniture and counter tops; empties, cleans, and sanitizes waste and recycle bins. • Removes trees, brush, and debris from rights-of-way to access sewer main lines and laterals.
• May assist contractors on water, wastewater, storm water, and solid waste systems and facilities, including performing visual checks of meter conditions and connections to ensure efficient operations; reports damaged or non-functioning meters. • May read commercial and residential water meters on assigned routes and record subsequent data in a legible and accurate manner.
• May turn water service on or off and perform water service shut-offs for non-payments. • May repair or replace meters as necessary; maintains complete and accurate records; reports potential or existing problems to immediate supervisor. • Observes safe work methods and makes appropriate use of related safety equipment as required.
• Assists with basic vehicle care such as fueling, cleaning, and reporting service needs; may coordinate transport of vehicles for mechanical servicing. • Understands and follows City safety policies, procedures, and training requirements to prevent accidents and ensure a safe working environment for employees, contractors, and the public.
• Operates a variety of hand and power tools and equipment related to work assignments as instructed.
• Maintains work areas in a clean and orderly condition, including securing equipment at the close of the workday.
• Performs minor adjustments on service equipment; maintains tools and equipment in working order.
• Provides information and demonstrates how to perform work tasks to new employees in the same or similar class of positions as directed.
• Responds to complaints and answers questions from the public or escalates to the crew leader or supervisor, as necessary.
• Uses computerized maintenance management systems (CMMS) and mobile applications to receive, complete, and document work orders.
• Responds to after-hours emergencies.
• Performs related duties as assigned.
QUALIFICATIONS
Knowledge of:
• Principles, practices, tools, and materials for maintaining and repairing assigned City infrastructure, systems, and facilities, including streets, traffic controls and structures, buildings, parks, and landscapes.
• Practices of routine maintenance and repair of water treatment and distribution systems, meter maintenance, and debris removal from sewer mainlines. • Basic principles, practices, and tools related to carpentry, plumbing, and electrical work.
EXHIBIT 2
Item 9.3
Mountain House Page 1714 of 1946 Maintenance Worker I/II
• Basic principles, practices, and regulations related to occupational safety in the maintenance and construction field.
• Operation and minor maintenance of a variety of hand and power tools, vehicles, and power equipment.
• Basic traffic control procedures and traffic sign regulations. • Shop arithmetic.
• Safety equipment and practices related to the work, including the handling of hazardous chemicals.
• Safe driving rules and practices.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.
• Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication, including correct English usage, spelling, grammar, and punctuation.
Ability to:
• Perform construction, modification, maintenance, and repair work on City streets, facilities, parks, landscapes, playgrounds, trees, and buildings.
• Assist with the construction, maintenance, and repair of water distribution, water treatment, and wastewater collection systems.
• Operate specialized street, park, landscape, building, and facility maintenance and repair equipment, including cleaning equipment and equipment used in water and wastewater systems as needed.
• Set up and operate traffic area construction zones, including cones, barricades, and flagging.
• Locate underground utilities by use of blueprints and electronic locating equipment in accordance with Underground Service Alert (USA) regulations. • Make accurate arithmetic calculations.
• Read and interpret construction drawings and specifications. • Apply safe work methods when operating tools, equipment, and vehicles and identify and report hazardous conditions.
• Use appropriate personal protective equipment (PPE) whenever required. • Perform routine equipment maintenance.
• Maintain accurate logs, records, and basic written records of work performed. • Follow department policies and procedures related to assigned duties. • Understand and follow oral and written instructions.
• Communicate effectively in person, over the telephone, and in writing. • Operate a computer and standard business software programs and databases related to the area of assignment.
• Use computerized maintenance management systems (CMMS) and mobile work order applications to document and track maintenance activities. • Establish and maintain effective working relationships with employees and those contacted in the course of the work.
EXHIBIT 2
Item 9.3
Mountain House Page 1715 of 1946 Maintenance Worker I/II
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to the completion of the twelfth (12th) grade AND
• Maintenance Worker I: One (1) year of experience in construction, maintenance, or repair of streets, traffic controls, underground utilities, building maintenance, or parks and landscape maintenance.
• Maintenance Worker II: In addition to the above, two (2) years of experience equivalent to the City’s class of Maintenance Worker I.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Ability to obtain a Qualified Applicator Certificate issued by the State of California Department of Pesticide Regulation may be required.
• Certified Playground Safety Inspector (CPSI) certification is desirable.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, the finger dexterity to access, enter, and retrieve data using a computer keyboard or calculator; the hearing and speech to communicate in person, before groups, over the telephone, and the radio; the mobility to work in the field; vision to read printed materials and a computer screen, and near, far, and color vision when performing work and operating assigned equipment; the ability to operate a motor vehicle and to visit various City sites; the strength, stamina and mobility to perform medium to heavy physical work, to work in confined spaces, around noise producing machines, to climb and descend ladders, and to operate varied hand and power tools and construction equipment; and the ability to perform frequent walking in operational areas to identify problems or hazards. Employees must possess the ability to sit, stand, walk on level and slippery surfaces, bend, stoop, kneel, twist, crouch, reach, grasp, make repetitive hand movement; and to lift, carry, push, and pull tools, equipment, supplies, materials and objects weighing 100 pounds or more with the use of proper equipment when necessary to perform job functions. The incumbent may be exposed to pesticides, herbicides, petroleum products, cleaning and lubrication chemicals, fumes, dust, and air contaminants. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in the field with exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The EXHIBIT 2
Item 9.3
Mountain House Page 1716 of 1946 Maintenance Worker I/II
employee may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1717 of 1946
MANAGEMENT ANALYST
DEFINITION
Under general direction, performs routine to complex research and analysis in support of assigned division or department functions, operations and programs; performs budgetary, financial, and administrative analyses and carries out related processes; coordinates and administers contracts, special projects, programs, and activities; participates in the development of policies, procedures, and guidelines; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Management Analyst is the journey level classification in the Management Analyst series.
Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from Senior Management Analyst in that the latter performs the most difficult and complex analytical work for programs with considerable impact on organizational-wide policies, procedures, and practices.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned management or supervisory staff. May provide direction to lower-level staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Participates in a variety of administrative support functions and participates in various specialized department programs.
• Participates in the development and implementation of operational and administrative programs, policies, and procedures.
• Participates in the preparation and administration of assigned budget(s); maintains and monitors appropriate budgeting controls; and prepares various financial reports as required. • Performs analytical and technical work in a variety of program areas, including payroll, purchasing, business licenses and building permits, grants, and utility billing. • Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to assigned programs; prepares reports which present and interpret data and identify alternatives; makes and justifies recommendations. • Participates in special projects, including research and development of new programs and services, and budget analysis and preparation; prepares and presents reports. • Prepares comprehensive technical documents and reports pertaining to the area of assignment, including resolutions and ordinances; conducts research and comprehensive data collection efforts to support analysis.
• Provides training to department and city staff in a variety of areas as required.
EXHIBIT 2
Item 9.3
Mountain House Page 1718 of 1946 Management Analyst
• Conducts research, writes, and coordinates compliance with state and federal grant requirements, including reimbursement requests and reporting. • Assist with the annual audit and budget by performing tasks assigned. • Monitors emerging legislation and regulations; analyzes, researches, develops recommendations, and prepares written summaries of issues and potential impacts to the City.
• Assists in the preparation of ordinances and other supporting program documents; prepares and monitors program contracts and related proposals; monitors compliance with applicable contractual agreements.
• Coordinates assigned activities with other city departments, the public, and outside agencies.
• Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of public administration and principles of organization, management, and staffing.
• Principles and practices of budget development and preparation. • Principles and practices of project management.
• Principles and practices of contract negotiation, preparation, and monitoring. • Methods and techniques of effective technical, administrative, and financial record keeping, data collection, and research.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to the area of assignment. • Techniques for effectively representing the city in contacts with governmental agencies, and various business, professional, regulatory, and legislative organizations. • Recent and ongoing developments, current literature, and sources of information related to the operations of the area of assignment.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and city staff.
• Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Apply principles and practices of public administration, including finance, budgeting, and procurement methods.
• Research, manage, and monitor contracts and agreements. • Perform a range of professional analytical, programmatic, and administrative duties involving independent judgment and personal initiative. • Collect, evaluate, and interpret varied information and data. • Develop policies, procedures, goals, and objectives.
EXHIBIT 2
Item 9.3
Mountain House Page 1719 of 1946 Management Analyst
• Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
• Understand the organization and operation of the city, assigned programs, and of outside agencies as necessary to assume assigned responsibilities. • Analyze systems and administrative and management practices and identify opportunities for improvement.
• Interpret and apply applicable federal, state, and local policies, laws, and regulations. • Communicate clearly and concisely, both orally and in writing. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with coursework in finance, accounting, human resources, public or business administration, or a closely related field.
AND
• Two (2) years of increasingly responsible administrative, financial, or budgetary experience.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature EXHIBIT 2
Item 9.3
Mountain House Page 1720 of 1946 Management Analyst
conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1721 of 1946
OFFICE ASSISTANT I/II
DEFINITION
Under general supervision, performs a variety of office, clerical, and billing support duties; performs receptionist, filing, data entry, billing, recordkeeping, telephone, and customer service duties; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Office Assistant I is the entry-level class in the Office Assistant series. Incumbents at this level are not expected to function with the same amount of program knowledge or skill level as those allocated to the Office Assistant II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised.
This class is alternately staffed with Office Assistant II, and based on operational needs, incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher-level class.
Office Assistant II is the full journey level class in the Office Assistant series. Incumbents within this class perform the full range of duties as assigned, working independently, applying welldeveloped knowledge, and exercising judgment and initiative, including in the preparation of billing statements and service requests in accordance with departmental policies and procedures. Incumbents at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned management or their designee. Exercises no supervision over other staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Acts as a receptionist, screens calls, greets visitors, and represents the city to the public in a professional manner.
• Responds to customer inquiries and complaints.
• Interprets policies and procedures regarding utility billing and rates; conducts research to resolve unusual billing issues.
• Performs general office support duties such as opening and routing mail and deliveries; prepares correspondence; duplicates and distributes various forms of written materials. • Receives, codes, logs, schedules, and distributes service requests and work orders. • Sets up and maintains a variety of customer, account, and category files, sorts and files documents and records.
EXHIBIT 2
Item 9.3
Mountain House Page 1722 of 1946 Office Assistant I/II
• Receives and processes service requests; activates or terminates utility services; determines and collects necessary charges; and secures legal documents regarding property descriptions and ownership.
• Performs accounts receivable functions; processes and maintains financial transactions in compliance with all applicable rules, regulations, and ordinances; performs cashiering functions for the receipt of funds for utility services. • Coordinates with other departments to resolve billing discrepancies; ensures accurate billing information.
• Operates computer billing systems; edits, prepares, and sends bills; maintains and reconciles a variety of customer billing records; estimates proper billing amounts and makes appropriate adjustments, ensuring proper billing codes. • Prepares and reviews delinquent item reports; generates delinquent notices; initiates, monitors, and follows up on delinquent account collections process. • Coordinates billing arrangements for delinquent accounts; arranges shut-off or reconnection of service; prepares closing bills for canceled service. • Assists in the preparation of special reports related to customer billing and customer service activities.
• Organizes, coordinates, maintains, and updates departmental record systems. • Receives, codes, logs, schedules, and distributes service requests and work orders. • Operates standard office equipment, including job-related computer hardware and software applications.
• Assists in ordering and maintaining office supplies.
• Performs other related duties as required.
QUALIFICATIONS
Knowledge of:
• Receptionist and telephone techniques.
• Principles and procedures of record keeping and reporting. • Basic accounting principles and practices.
• Business letter writing and basic report preparation. • City, government, and organizational unit policies, rules, and regulations. • Federal, state, county, and local codes and ordinances related to public utility billings, fee establishment, collections, penalizing, and lien filing. • Basic programs and services of the organization relating to service fees, billing, and account maintenance.
• Modern office procedures, methods, and equipment, including computers and supporting software, word processing, and spreadsheet applications. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Perform routine office support, assistance, and utility billing work. • Learn, interpret, and apply utility billing and customer services office methods, rules and polices.
EXHIBIT 2
Item 9.3
Mountain House Page 1723 of 1946 Office Assistant I/II
• Understand and carry out oral and written directions. • Maintain accurate records involving complex file systems. • Perform arithmetic calculations accurately; identify and reconcile errors. • Operate modern office equipment, including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to the completion of the twelfth (12th) grade.
AND
• Office Assistant I: One year of general office, customer service, or recordkeeping experience.
• Office Assistant II: Two (2) years of increasingly responsible office support and billing experience.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification, although standing and walking between work areas may be required.
Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
EXHIBIT 2
Item 9.3
Mountain House Page 1724 of 1946 Office Assistant I/II
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1725 of 1946
OPERATIONS AND MAINTENANCE MANAGER
DEFINITION
Under general direction, plans, schedules, assigns, and reviews the work of maintenance staff and contract services within the department; supervises, plans, and coordinates the maintenance, and repair of City streets, traffic devices, street lights, traffic signals, parks, landscaped areas, building systems, fleet operations, and related public assets, including graffiti and illegal dumping abatement; ensures City infrastructure, systems, and facilities are maintained in a safe and effective working condition; monitors contractor work and overall performance; participates in Capital Improvement project development, implementation, and management; and performs related work as required.
DISTINGUISHING CHARACTERISTICS
Operations and Maintenance Manager is a management-level classification responsible for the oversight of citywide maintenance operations, including streets, parks, facilities, fleet, and contract services. The incumbent provides direction, technical expertise, and coordination of resources to ensure the effective delivery of operations and maintenance programs.
Assignments require considerable independence, initiative, and discretion within established guidelines.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director. Exercises direct and/or functional supervision over assigned clerical and maintenance staff, either directly or through project managers and lead workers.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Plans, organizes, assigns, supervises, and reviews the work of assigned staff in the maintenance and repair of City streets, traffic devices, street lights, traffic signals, parks, landscaped areas, building systems, fleet operations, and related public assets, including graffiti and illegal dumping abatement; administers specialized projects and programs. • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; reviews, recommends, and implements policies and procedures, including standard operating procedures for assigned facilities.
• Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion. • Trains staff in work and safety procedures and in the operation and use of equipment and supplies; develops and implements procedures and standards.
EXHIBIT 2
Item 9.3
Mountain House Page 1726 of 1946 Operations and Maintenance Manager
• Monitors operations and activities of the Maintenance work unit; identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
• Oversees and administers the City’s asset management system to track infrastructure and optimize resource allocation.
• Inspects work in progress and the completed work of assigned employees and contractors for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications.
• Coordinates the work of contractors for the best utilization of available staff and resources; examines work areas to review work in progress and resolves work problems; ensures that contractors provide a high degree of service to both internal and external customers in support of the mission, objectives, and values of the City and department. • Determines and recommends equipment, materials, and staffing needs for assigned operations, projects, and programs; participates in the annual budget preparation; prepares detailed cost estimates; maintains a variety of records and prepares routine reports of work performance.
• Oversees the development of consultant requests for proposals for professional and/or construction services; oversees the advertising and bid processes; evaluates proposals and recommends project award; ensures legal and contractual provisions are included to protect the City’s interests.
• Administers contracts after award; develops and implements contract amendments and extensions as needed; monitors contractor performance and enforces compliance with provisions; prepares specifications for various equipment, materials, and supply purchases. • Meets and confers with contractors, engineers, developers, architects, a variety of outside agencies, the City Council, and the public in acquiring information and coordinating public works maintenance matters; provides information regarding City development requirements.
• Plans and lays out maintenance work projects; monitors and controls supplies and equipment; orders supplies and tools as necessary; prepares documents for equipment procurement; oversees the bid process for maintenance and repair projects; reviews and approves invoices for contracts, equipment, and materials. • Supervises the use and operation of tools, equipment, and vehicles; ensures that tools, equipment, and vehicles are operated safely, maintained, and secured when not in use; schedules the service, repair, and replacement of tools and equipment. • Performs the most complex maintenance duties and provides technical assistance to crews.
• Troubleshoots complex operational and maintenance problems; corrects or directs the correction and repair of operational and/or equipment problems. • Plans, organizes, and oversees the City’s Fleet Management program, including vehicle procurement, maintenance scheduling, fuel management, compliance with vehicle EXHIBIT 2
Item 9.3
Mountain House Page 1727 of 1946 Operations and Maintenance Manager
inspection and replacement standards, and coordination with departments on vehicle assignments.
• Oversees safety programs and training; assists in planning safety programs; ensures that safety procedures (e.g., Cal OSHA, confined space, and trench) are followed, and safety equipment is worn; makes periodic safety presentations to assigned staff. • Inspects City infrastructure for possible safety issues and violations. • Implements and monitors risk management plans regarding hazardous materials; responds to workers’ compensation issues.
• Coordinates assigned services and activities with those of other divisions and outside agencies.
• Stays current on the status of new and pending regulatory legislation; recommends changes to current policies and procedures to comply with changes in legislation. • Answers questions and provides information to the public; investigates public complaints and inquiries; recommends correction actions to resolve issues; provides superior customer service.
• Responds to emergency situations as necessary.
• Performs other related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. • Principles and practices of public works maintenance and operations, program development, and administration.
• Principles, practices, equipment, tools, and materials of construction, maintenance, and repair of public works infrastructure, including parks, facilities, traffic signage, and graffiti abatement.
• Applicable federal, state, and local laws, regulations, ordinances, guidelines, and procedures relevant to the area of assignment.
• Basic principles and practices of budget, cost estimating, and capital improvement program development, administration, and accountability. • Principles and practices of contract administration and evaluation. • Safety principles, practices, and procedures related to City infrastructure, systems, and facilities, including related equipment, materials, and hazardous chemicals. • The operation and maintenance of a variety of hand and power tools, vehicles, and power equipment.
• Techniques for providing a high level of customer service to the public, vendors, contractors, and City staff, in person and over the telephone. • Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
EXHIBIT 2
Item 9.3
Mountain House Page 1728 of 1946 Operations and Maintenance Manager
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff. • Organize, implement, and direct assigned operations and maintenance activities to meet critical deadlines.
• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
• Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures.
• Identify problems, research and analyze relevant information, develop and present recommendations and justification for solutions.
• Perform the most complex maintenance and operations functions and operate related equipment safely and effectively.
• Develop cost estimates for supplies and equipment.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Interpret and apply applicable federal, state, and local policies, laws, and regulations. • Establish and maintain a variety of manual and computerized files, record keeping, and project management systems.
• Read, interpret, retrieve, and produce drawings, blueprints, maps, and specifications. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
• Operate modern office equipment including computer equipment and software programs. • Use English effectively to communicate in person, over the telephone, and in writing. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Use tact, initiative, prudence, sound decisions making, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to the completion of the twelfth (12th) grade. College-level coursework in public works maintenance and repair or a related field is desirable.
AND
• Five (5) years of increasingly responsible experience performing maintenance work related to streets, parks, facilities, wastewater treatment and collection systems, and/or water distribution systems, including two (2) years of lead or supervisory experience.
EXHIBIT 2
Item 9.3
Mountain House Page 1729 of 1946 Operations and Maintenance Manager
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record and appropriate endorsements may be required.
PHYSICAL CONDITIONS
This is a partially sedentary office and partially field operations classification. Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, the finger dexterity to access, enter, and retrieve data using a computer keyboard or calculator; the hearing and speech to communicate in person, before groups, over the telephone, and the radio; the mobility to work in the field; vision to read printed materials and a computer screen, and near, far, and color vision when inspecting work and operating assigned equipment; the ability to operate a motor vehicle and to visit various City sites in and around City streets, parks, municipal landscape and hardscape, and related facilities; the strength, stamina and mobility to perform light to medium physical work, to work in confined spaces, around noise producing machines, to climb and descend ladders, and to operate varied hand and power tools and construction equipment; the ability to perform frequent walking in operational areas to identify problems or hazards.
Employees must possess the ability to sit, stand, walk on level and slippery surfaces, bend, stoop, kneel, twist, crouch, reach, grasp, make repetitive hand movement; and to lift, carry, push, and pull tools, equipment, supplies, materials and objects weighing 100 pounds or more with the use of proper equipment when necessary to perform job functions. The incumbent may be exposed to pesticides, herbicides, petroleum products, cleaning and lubrication chemicals, fumes, dust and air contaminants. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in both an office environment with moderate noise levels and controlled temperature conditions, and in the field with exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The employee may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1730 of 1946
PERMIT TECHNICIAN
DEFINITION
Under general supervision, performs responsible technical work related to the City’s development and permit processes; researches and responds to customer questions via telephone and at the public counter regarding department policies and procedures, the receipt of fees, and assistance with processing permit applications; and performs other duties as required.
DISTINGUISHING CHARACTERISTICS
The Permit Technician is a single-position, journey level classification responsible for performing technical permit review, and processing applications, documents and plan submittals for completeness, accuracy and compliance. Incumbents within this class perform the full range of duties as assigned, working independently, applying well-developed knowledge, and exercising judgement and initiative. Incumbents at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned management or supervisory staff. Exercises no supervision over other staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Receives and responds to questions via telephone and at the public counter related to the City’s development and permit process; provides information regarding the City’s Municipal Code, Uniform Building Code, National Electrical Code, Uniform Mechanical Code, Uniform Plumbing Code, Title 24 Handicap Accessibility Standards, and California Energy Standards.
• Reviews applications, documents, and plan submittals to assure completeness, accuracy, and compliance with pertinent laws; oversees the routing and tracking of multi-department permit applications through coordination with Building Inspectors and Planners; ensures accurate plan routing, document organization, and workflow monitoring using the City’s permitting systems
• Issues minor residential building permits; calculates and receives permit fees. • Maintains complete and accurate permit records; reconciles daily fee transactions, coordinates with Fire, Engineering, Planning, or other divisions for final permit processing, and conducts research using zoning, property, and GIS data to verify project information. • Performs computer data input and retrieval; compiles data and prepares a variety of reports in support of assigned activities.
EXHIBIT 2
Item 9.3
Mountain House Page 1731 of 1946 Permit Technician
• Performs simple plan checks; reviews administrative planning permits. • Conducts research on past and current file activity.
• Schedules building inspections.
• Provides quality customer service while on the phone and at the counter. • Attends public hearings and prepares minutes.
• Performs other related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of land use and construction permitting. • Manual on Uniform Traffic Control Devices (MUTCD)
• Research techniques, resources, and sources of information related to Community Development activities.
• Principles of customer service.
• Cash handling techniques.
• Maps, construction plans, and specifications.
• Plan checking methods.
• Basic building code requirements.
• Office methods, procedures, software, and equipment.
• Correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Interpret and explain rules, regulations, policies, and procedures. • Review traffic control plans
• Research and explain land use codes.
• Make accurate business arithmetic computations.
• Accurately review plans and permit applications.
• Understand and follow written and oral instructions.
• Communicate effectively, both orally and in writing.
• Demonstrate initiative and exercise good judgment in the performance of duties. • Learn the operation, policy, and procedures of the assigned department. • Work independently and as a team member; recognize and set priorities and meet deadlines.
• Observe safety principles and work in a safe manner.
• Operate modern office equipment including computer equipment and software programs.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
EXHIBIT 2
Item 9.3
Mountain House Page 1732 of 1946 Permit Technician
• Equivalent to the completion of a two-year degree from an accredited educational institution with major coursework in drafting, mathematics, statistics, economics, planning or a related field.
AND
• One (1) year of increasingly responsible office/clerical experience that involves extensive public contact in planning, zoning, engineering, architecture, or building construction trades. Additional office/clerical experience involving extensive public contact in planning, zoning, engineering, architecture, or building construction trades may substitute for education on a year-for-year basis.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Possession and maintenance of certification as a Permit Technician by the International Code Council (ICC)
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification, although standing at a counter and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1733 of 1946
PRINCIPAL PLANNER
DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and manages staff and operations of current and long-range planning, zoning, environmental impact, and related functions; develops goals and objectives; recommends and implements policy and procedural changes; functions as a planning specialist; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Principal Planner is the management level class in the professional planning series. An employee of this class exercises considerable independent judgment and initiative while broadly overseeing major planning responsibilities such as current or advanced planning. The incumbent supports management in areas of personnel, budgeting, planning, and policy and procedure development; may supervise professional and technical personnel in the performance of varied and difficult planning work, and participates in special projects as assigned, and performs the most difficult technical planning of the assigned unit.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Community Development Director or their designee.
Manages the activities of the Planning Division and may assign, train, direct, and evaluate the work of staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Participates as a member of the Department’s management team; confers with other managers and superiors to keep fully informed of legislation, regulations, and other developments; helps develop Division goals and objectives; develops, recommends, and implements policy and procedure changes as needed.
• Manages the activities of the Planning Division; may assign, train, direct, and evaluate the work of subordinates, including supervisory staff; selects staff as needed; performs disciplinary action when appropriate.
• Prepares a variety of reports, including complex planning reports; oversees the preparation of ordinance changes, regulatory amendments, environmental impact reports, and other complex planning documents.
• Participates in very complex planning projects and may perform the most difficult planning work of the Division; reviews, analyzes, and makes recommendations regarding development projects.
• Manages the collection, synthesis, analysis, and reporting of data; oversees research assignments; directs the preparation of complex graphic displays and/or illustrations.
EXHIBIT 2
Item 9.3
Mountain House Page 1734 of 1946 Principal Planner
• Assists in the development, organization, and implementation of community participation programs as well as the preparation/implementation of planning programs. • Participates as a member of the Department’s management team; confers with other managers and superiors to keep fully informed of legislation, regulations, and other developments; helps develop Division goals and objectives; develops, recommends, and implements policy and procedure changes as needed.
• Manages the activities of the Planning Division; may assign, train, direct, and evaluate the work of subordinates, including supervisory staff; selects staff as needed; performs disciplinary action when appropriate.
• Prepares a variety of reports, including complex planning reports; oversees the preparation of ordinance changes, regulatory amendments, environmental impact reports, and other complex planning documents.
• Participates in very complex planning projects and may perform the most difficult planning work of the Division; reviews, analyzes, and makes recommendations regarding development projects.
• Assists in the development, organization, and implementation of community participation programs as well as the preparation/implementation of planning programs. • Meets and consults with other governmental agencies, private organizations, and others as necessary to address issues of common interest.
• Schedules and leads staff meetings as needed; attends public meetings and hearings, and other meetings/conferences as assigned; makes presentations as required • Performs special projects as assigned; may participate in budget preparation and other administrative activities.
• Schedules and leads staff meetings as needed; attends public meetings and hearings and other meetings/conferences as assigned; makes presentations as required. • Performs special projects as assigned; may participate in budget preparation and other administrative activities.
• Performs other related duties as required
QUALIFICATIONS
Knowledge of:
• Principles and practices of public administration, supervision, and management. • Practices, methods, and techniques of urban and regional planning. • Current laws and regulations pertaining to zoning, environmental issues, and land development.
• Principles and practices of economics, sociology, architecture, and legal procedures as they relate to modern urban and regional planning.
• Methods and techniques of effective technical report preparation and presentation. • Research methods and analysis.
• Budget preparation and administration.
• Correct English usage, grammar, and punctuation.
Ability to:
EXHIBIT 2
Item 9.3
Mountain House Page 1735 of 1946 Principal Planner
• Plan, assign, train, direct, and evaluate the work of subordinate staff. • Organize, direct, and implement a comprehensive planning program. • Develop goals and objectives, project consequences of proposed actions, and implement recommendations in support of goals.
• Analyze and summarize statistical/technical data and prepare clear, concise, and comprehensive reports.
• Identify, coordinate, and address a wide variety of interests in the development of land use policy.
• Interpret and apply laws and regulations relating to urban/regional planning. • Appear before boards and commissions and present reports. • Communicate effectively, both orally and in writing.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited college or university with major course work in urban or regional planning, public administration, geography, architecture, architectural engineering, landscape architecture, economics, ecology or a closely related field.
AND
Five (5) years of increasingly responsible experience in urban or regional planning.
Supervisory experience preferred. A master’s degree in urban or regional planning may substitute for one (1) year of non-supervisory experience Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Possession of Certification from the American Institute of Certified Planners.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 25 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
EXHIBIT 2
Item 9.3
Mountain House Page 1736 of 1946 Principal Planner
ENVIRONMENTAL CONDITIONS
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees in this position work outdoors in all weather conditions, including wet, hot, and cold. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1737 of 1946
PROGRAM MANAGER
DEFINITION
Under general direction, plans, organizes, and administers specialized City programs and projects; directs and coordinates the work of assigned professional and support staff; and performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
Program Manager is a management level class responsible for the day-to-day administration of one or more specialized City programs, projects, and activities. May be responsible for policy development, program planning, and implementation. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned management level staff, dependent upon assignment. May exercise direct and/or functional supervision over assigned professional, technical, and office support staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Assists in the development, implementation, and maintenance of goals, objectives, policies, and procedures for assigned programs and projects; reviews and evaluates work methods and processes for improving organizational performance, enhancing services, and meeting goals.
• Plans, organizes, supervises, and coordinates the implementation, evaluation, and administration of assigned programs and projects.
• Prepares a variety of periodic progress and special reports related to assigned programs and activities.
• May serve as a member or secretary to a variety of committees and commissions. • Assists in preparing recommendations for annual grant and program budgets; participates in the forecast of necessary funds for staffing, materials, services and supplies; provides input for and prepares various grant applications and annual performance reports of activities.
• Ensures compliance with local, State, and Federal rules and regulations applicable to assigned programs and projects.
• Provides staff leadership and technical assistance to citizen advisory committees, task forces, commissions, or boards; confers with and provides professional assistance to City departments in areas of responsibility.
• Represents the City in meetings with representatives of governmental agencies, professional, business, and community organizations, and the public.
EXHIBIT 2
Item 9.3
Mountain House Page 1738 of 1946 Program Manager
• Monitors legislation and developments related to areas of responsibility; evaluates their impact on City operations and programs; recommends and implements policy and procedural improvements.
• Trains assigned staff; supervises, motivates, and directs the work of assigned staff; evaluates and reviews their work.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public. • Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
• Programs, principles, and resources related to the program to which assigned. • Basic principles and practices of project development, budget, cost estimating, and program administration.
• Developing program monitoring and evaluation techniques. • Administrative principles and practices, including budgeting, goals and objectives development, work planning, and employee supervision.
• Principles of grant application and proposal preparation, and grant monitoring and reporting techniques.
• English usage, spelling, vocabulary, grammar, and punctuation. • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the area of assignment.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and training of staff in work procedures. • Modern office procedures, methods, computer software, and hardware. • Methods and techniques for recordkeeping, report preparation, and writing. • Techniques for providing a high level of customer service for the public, vendors, contractors, and City staff, over the telephone and in person. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
Ability to:
• Plan, organize, assign, review, evaluate, and direct the work of assigned staff. • Organize work, set priorities, establish goals and objectives, and exercise sound, independent judgment within established guidelines.
• Negotiate favorable contract terms for the City in assigned area of responsibility. • Organize and prepare effective grant applications and proposals. • Prepare, administer, and monitor grant and program budgets. • Identify problems, research and analyze relevant information, and develop and present recommendations and justifications for solutions.
• Research, analyze, evaluate, and recommend new service delivery methods, procedures, and techniques.
• Represent the City in meetings with public agencies and others outside the City. • Provide technical assistance and staff leadership to boards and commissions.
EXHIBIT 2
Item 9.3
Mountain House Page 1739 of 1946 Program Manager
• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
• Understand, interpret, and successfully communicate, both orally and in writing, pertinent department policies and procedures.
• Make persuasive oral presentations to City departments, the City Council, and various boards and commissions.
• Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Establish and maintain a variety of manual and computerized files, record-keeping, and project management systems.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, sound decision-making, and independent judgment within general policy, procedural, and legal guidelines.
• Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with major coursework in business or public administration, the field of the assigned program, economics, or a related field.
AND
• Three (3) years of increasingly responsible experience in program or project management, including two (2) years of lead or supervisory experience. Additional years of experience, as described above, may be substituted for the required degree on a year-for-year basis.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that EXHIBIT 2
Item 9.3
Mountain House Page 1740 of 1946 Program Manager
typically weigh less than 20 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1741 of 1946
PUBLIC SAFETY COORDINATOR
DEFINITION
Under general supervision, performs a variety of non-sworn office and field tasks to support code compliance, community safety, crime prevention education, community relations, and related services in the Community Development Department in the enforcement of public compliance with municipal code, master restrictions, ordinances, and resolutions; and performs related duties as required. Serves as a community liaison to residents, property owners, and businesses to promote neighborhood preservation and public safety, and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Public Safety Coordinator is a non-sworn single-position classification that performs a wide range of simple to complex technical and administrative duties under general supervision.
Incumbents provide general support services and assistance to code compliance, neighborhood preservation, and crime prevention programs and projects. The position works independently under minimal supervision and exercises sound judgment in interpreting regulations, coordinating with law enforcement partners, and engaging with residents to achieve voluntary compliance and maintain a safe, attractive community environment.
SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the Community Development Director or designee. May provide functional supervision to regular or temporary non-sworn employees and volunteers on a project basis.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Conducts property and business inspections to ensure compliance related to building, occupancy, security, and CC&R violations; provides training and education to businesses and the community to increase understanding and compliance to meet community preservation goals; issues infraction citations when necessary. • Gather, record, maintain, retrieve, and distribute law enforcement data and information. • Assist in handling complex and difficult situations involving the interpretation of regulations and operating procedures.
• Monitors and provides crime information and statistics to management, sworn staff, and the public.
• Assist with and participate in crime prevention, community outreach, and public education programs; may serve as department representative to community organizations.
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Mountain House Page 1742 of 1946 Community Preservation Officer
• Acts as a liaison to and interacts with various law enforcement agencies, volunteer groups, and risk management and insurance agencies to keep current crime prevention activities, loss control strategies, laws, and trends.
• Attends and participates in local and regional meetings and collaborates with the Sheriff’s Department at various community functions.
• Prepares and presents information for Administrative Hearings, Planning Commission, City Council, or courts of law.
• Provides assistance and administrative support to law enforcement. • Reviews applications for special events and conditional use permits to ensure compliance with municipal and penal codes and provides recommendations on permit approval.
• Reviews blueprints and conducts crime prevention environmental design evaluations of new and existing building and/or landscape plans.
• Oversees the maintenance of the CCTV camera and access control system at city facilities and parks.
• Assists with or completes special projects or other tasks, as needed to accomplish City Business.
• Performs other related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles, practices, and techniques of various code compliance and crime prevention methods and models.
• Public outreach and educational program development methods • Public speaking techniques and basic report writing.
• Public information, outreach, and communication techniques.. • Effective interpersonal communication techniques.
• Planning, zoning, and business license regulatory concepts. • Codes and ordinances enforceable by the City, County, and State, including legal enforcement procedures and research methods.
• Correct English usage, spelling, grammar, and punctuation. • Alphabetical and numeric filing systems
• Personal computer operating systems and software applications, including desktop publishing and graphic arts programs.
Ability to:
• Exercise sound judgment in determining the degree of compliance with various laws and determine an appropriate course of action.
• Exemplify an enthusiastic, resourceful, and effective customer service attitude; organize community events.
• Learn City and County geography.
• Learn, interpret, and apply pertinent municipal and penal codes, ordinances, regulations, and other City policy documents related to crime prevention and security details.
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Mountain House Page 1743 of 1946 Community Preservation Officer
• Learn, interpret, and apply City, department, and division rules, regulations, policies, and practices.
• Identify, compile, and interpret crime data, reporting results and trends. • Interpret blueprints and permit applications and review for compliance with pertinent codes and regulations.
• Assist other staff members with the interpretation and application of the code. • Coordinate enforcement and inspection functions with other City departments and outside agencies.
• Work with all members of the community, including antagonistic clients. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
Equivalent to completion of the twelfth (12th) grade. Some college-level coursework in law enforcement, criminal justice, or a related field is highly desirable.
AND
Two (2) years of increasingly responsible experience working with the public in support of a law enforcement, code compliance, or criminal justice program. Experience directly performing crime prevention assessment and inspection activities is highly desirable Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Possession of a Penal Code 832 Certificate is required prior to the completion of the probationary period.
• Possession of, or the ability to obtain, a California Association of Code Enforcement Officials (CACEO) Certification within one year or successful completion of CACEO Module 1, 2, and 3 within two (2) years of employment.
PHYSICAL CONDITIONS
Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over a two-way radio and telephone; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information; and occasionally lift and carry reports and records that typically weigh less than 50 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
EXHIBIT 2
Item 9.3
Mountain House Page 1744 of 1946 Community Preservation Officer
ENVIRONMENTAL CONDITIONS
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are occasionally exposed to loud noise levels, cold or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards. The employee may interact with upset or aggressive citizens while interpreting and enforcing code compliance, ordinances, policy, and public safety issues.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1745 of 1946
PUBLIC WORKS DIRECTOR
DEFINITION
Under administrative direction, plans, organizes, manages, and provides direction and oversight for the functions and activities of the Public Works Department, including long- and short-range capital improvement project planning, environmental program planning and compliance, design, construction, permitting, and operations and maintenance of City infrastructure, facilities, and assets, excluding utility operations; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to City management staff in areas of expertise; and performs related work as required.
DISTINGUISHING CHARACTERISTICS
Public Works Director is a single-position senior management classification that oversees, directs, and participates in all activities of the Public Works Department. The incumbent regularly interacts with the Deputy City Manager, City Manager, City Council, and departmental representatives to coordinate projects and information. The incumbent is responsible for accomplishing departmental goals and objectives and for furthering City goals and objectives within general policy guidelines.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Deputy City Manager or their designee. Exercises direct and functional supervision over management, supervisory, professional, technical, and administrative, and contractors, both directly and through subordinate levels of supervision.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Public Works Department; establishes, within City policy, appropriate service and staffing levels.
• Assumes responsibility for all services and activities of the Public Works Department, including capital improvement programs and projects, operations and maintenance of public infrastructure and facilities, but not utility systems, and related field inspection work. • Manages and participates in the development and administration of the Department’s budget; directs the forecast of additional funds needed for staffing, equipment and supplies; directs, monitors, and approves expenditures; directs preparation and implementation of budgetary adjustments.
• Secures and manages local, state, and federal grants to fund public works initiatives.
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Mountain House Page 1746 of 1946 Public Works Director
• Selects, trains, motivates, and directs Department personnel; evaluates and reviews work for acceptability and conformance with Department standards, including program and project priorities, and performance evaluations; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
• Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs and/or implements changes.
• Performs project management and administration of consultant and in-house capital improvement and other public works projects.
• Oversees the development of consultant requests for proposal for professional and/or construction services, and the advertising and bid processes; evaluates proposals and recommends project awards; administers contracts after award. • Negotiates and administers contracts for construction projects; ensures contractor compliance with City standards and specifications, and time and budget estimates; analyzes and resolves complex problems that may arise; recommends and approves field changes.
• Conducts capital improvement project planning; provides oversight and input into the conceptual design of engineering projects; investigates and resolves problems with the scope of work or cost issues of major facility upgrade and/or replacement projects. • Analyzes civil engineering plan design, specifications, consultant and staff comments in accordance with design requirements and municipal and intergovernmental standards and regulations; recommends approval or additional engineering conditions and changes. • Reviews and approves all plans and specifications for capital improvement projects; and other engineering and design documents.
• Meets and confers with contractors, engineers, developers, architects, the City Council, a variety of outside agencies, and the public on development issues. • Represents the Public Works Department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. • Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
• Participates in and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of Engineering. • Oversees, develops, and ensures implementation of safety management policies and procedures; ensures infrastructure supports public safety through proper design and upkeep.
• Manages and coordinates public works responses to emergencies, including natural disasters and infrastructure failures.
• Directs the maintenance of working and official departmental files; maintains the confidentiality of files as appropriate.
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Mountain House Page 1747 of 1946 Public Works Director
• Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required. • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager. • Responds to public inquiries and complaints and assists with resolutions and alternative recommendations.
• Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Advanced administrative principles and methods, including goal setting, program and budget development, implementation and control, project management, and personnel administration and supervision of staff and contractors, either directly or through subordinate levels of supervision.
• Practices of leadership, motivation, team building, and conflict resolution. • Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations concerning the operations of the Public Works Department.
• Principles and practices of contract administration and evaluation. • Organization and management practices for the development, analysis, and evaluation of programs, policies, and operational needs of the Department. • Recent and ongoing developments, current literature, and sources of information related to the operations of the Public Works Department.
• Risk management principles and practices.
• Safety principles and practices.
• Record keeping principles and procedures.
• Modern office practices, methods, computer equipment, and computer applications related to the work.
• Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
• Techniques for effectively representing the City with governmental agencies, community groups, and various business, professional, educational, regulatory and legislative organizations.
• Techniques for providing a high level of customer service and dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone.
Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Understand, interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
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Mountain House Page 1748 of 1946 Public Works Director
• Select and supervise staff, provide coaching and training, and evaluate performance in an objective and positive manner.
• Provide administrative and professional leadership and direction for the Department and the City.
• Prepare and administer large and complex budgets and allocate limited resources in a cost-effective manner.
• Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel
• Delegate authority and responsibility.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Effectively administer special projects with contractual agreements and ensure compliance with stipulations
• Effectively administer a variety of City programs and administrative activities. • Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Effectively represent the department and the City in meetings with governmental agencies, community groups, businesses, professional and regulatory organizations, and in meetings with individuals.
• Establish, review, and enforce safety management policies and procedures. • Establish and maintain a variety of filing, record keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
• Operate modern office equipment, including computer equipment, software applications, and databases.
• Use English effectively to communicate in person, over the telephone, and in writing. • Operate a computer and standard business software programs and databases related to Public Works activities and projects.
• Use tact, initiative, and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree from an accredited four-year college or university with major coursework in civil engineering, business or public administration, or a related field. Possession of a master’s degree in civil engineering or a related field is desirable.
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Mountain House Page 1749 of 1946 Public Works Director
AND
• Seven (7) years of increasingly responsible professional experience in public sector engineering project design and/or project management, including four (4) years of managerial experience in program planning and development, staff supervision, and budget preparation and management.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Must possess, or be able to obtain within one year, valid registration as a Professional Civil Engineer in the State of California.
PHYSICAL CONDITIONS
This is primarily a sedentary office classification although standing in work areas, walking between work areas, and inspecting various City infrastructure, development, field operations and work sites may be required. Incumbents must be physically able to perform the required duties, including the mobility to work in a standard office setting and use standard office equipment, including a computer; finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator; the vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; the ability to operate a motor vehicle and to visit various City and meeting sites.
Incumbents in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels and controlled temperature conditions, although occasional exposure to hot and cold temperatures, inclement weather conditions, noise, dust, vibration, and potentially hazardous materials may occur when inspecting City infrastructure, development, field operations, and work sites. The incumbent may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments and/or emergencies.
EXHIBIT 2
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Mountain House Page 1750 of 1946
RECREATION MANAGER
DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and manages staff and operations of the community recreation, cultural, athletic, before and after school, social, and public service programs; participates in the development of long-range parks planning and facility needs; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
The Recreation Manager is the highest level in the recreation series. Incumbent is responsible for managing the daily functions, operations, and staff responsible for planning, organizing, and performing all duties and activities of the Recreation unit; serves as a professional-level resource to the Administrative Services Director and others in areas of assignment.
Performance of the work requires the use of considerable independence, initiative, tact, and discretion within established guidelines.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Administrative Services Director or their designee.
Exercises direct supervision to assigned staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Plans and coordinates the daily operations of the District’s Parks and Recreation Department, including comprehensive community recreation, cultural, athletic, before and after school, social, and human service programs
• Develops, implements, and maintains departmental goals, objectives, policies, and procedures; develops long-range plans and objectives for the department; conducts a continuing review of activities to detect problem areas and increase efficiency. • Fosters community well-being, enriches lives through recreational, cultural, and social programs, and ensures the efficient management of parks and facilities, ensuring the department fulfills its mission to align the community's needs and goals. • Oversees and participates in the development of the annual budget; forecasts necessary funds for staffing, materials, services, and supplies; administers and monitors the approved budget; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.
• Plans, coordinates, and reviews the work plan for assigned projects and responsibilities, which may include organizing and encouraging the formation of clubs, teams, leagues, and special events; responds to inquiries or requests for service from interested community EXHIBIT 2
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Mountain House Page 1751 of 1946 Recreation Manager
groups and citizens; interprets policy for community groups, advisory boards, and citizens; provides staff assistance to advisory boards.
• Responds to and resolves community and organizational inquiries, inclusive of the most complex and difficult complaints, inquiries, and requests related to operations, programs, and services; establishes and maintains a customer service orientation within the department.
• Serves as liaison; represents the department with other departments, agencies, civic groups, and the public.
• Prepares various reports on operations and activities; maintains records related to department operations.
• Provides technical and professional advice; prepares and presents reports on current parks and recreation-related activities and issues for the City Council, City Manager, and community groups; makes public presentations as needed
• Monitors and keeps informed of current trends in the field of parks and recreation, including legislation, court rulings, and professional practices and techniques; evaluates their impact and recommends policy and procedural modifications accordingly. • Coordinates the selection and training of personnel; assumes responsibility for motivating and evaluating assigned personnel; provides necessary training; initiates discipline procedures as appropriate; assigns work to assigned staff and personnel; monitors work activities to ensure safe work practices, work quality, and accuracy; ensures compliance with applicable rules, policies, and procedures.
• Supervises and participates in the design, preparation, and distribution of program publicity, including press releases, brochures, pamphlets, flyers, and printed schedules; represents the department to the news media.
• Participates in the long-range planning of parks and facility needs for new development • Provides staff assistance and technical support to assigned program activities; conducts organizational and operational service delivery studies; makes recommendations to address and resolve identified service delivery issues.
• Assists in the preparation of federal and state grants as well as seeking sponsorships, gifts, and donations; gathers and interprets statistical and fiscal data; submits data in report form. • Assists in the planning and staging of community events and special programs. • Provides oversight to and attends commission, committee, and City Council meetings; prepares and presents oral and written reports; develops agendas and staffs various departmental committees.
• Establishes and maintains positive working relationships with representatives of community organizations, state and local agencies, management, staff, and the public. • Performs other related duties as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.
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Mountain House Page 1752 of 1946 Recreation Manager
• Recreation, cultural, and leisure needs of youth, teen, and adult populations of the community
• Procedures for planning, implementing, and maintaining a variety of recreation and leisure time activities and programs through community participation • Applicable federal, state, and local laws, regulations, ordinances, guidelines, and procedures relevant to the area of assignment.
• Basic principles and practices of budget, cost estimating, and capital improvement program development, administration, and accountability. • Principles and practices of program administration, including budgeting, marketing, purchasing, and program assessment and forecasting
• Safety principles, practices, and procedures related to recreational programs, systems, and facilities.
• Techniques for providing a high level of customer service to the public, vendors, contractors, and City staff, in person and over the telephone. • Modern office procedures, methods, computer software, and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
• Occupational hazards and standard safety practices.
Ability to:
• Design, develop, and implement recreation and leisure programs suited to the needs of the community.
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff. • Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
• Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures.
• Identify problems, research and analyze relevant information, develop and present recommendations and justification for solutions.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
• Manage assigned budgets, contracts, grants, and external service providers. • Operate modern office equipment, including computer equipment and software programs. • Use English effectively to communicate in person, over the telephone, and in writing. • Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Work cooperatively and effectively with various community groups and the public to elicit support.
• Use tact, initiative, prudence, sound decision-making, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive working relationships with those contacted in the course of work.
EXHIBIT 2
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Mountain House Page 1753 of 1946 Recreation Manager
Education and Experience:
Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Graduation from an accredited four-year college or university with major coursework in recreation, public administration, or a related field.
AND
• Five (5) years of increasingly responsible supervisory experience in the delivery of recreation or leisure time services.
Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Possession of CPR and First Aid Certificates at the time of appointment. • Sexual Harassment and Mandated Reporter certification within the first month of employment may be required.
Fingerprint Check: California state law requires all public recreation program employees to submit to fingerprinting for the purpose of obtaining a summary of criminal convictions.
PHYSICAL CONDITIONS
Incumbent must be physically able to perform the required duties, including the mobility to work in a standard office or recreational facility setting and use standard office or recreation equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; possess the physical stamina to lift and move tables and chairs, and arrange facilities for community events and meetings; finger dexterity to access, enter, and retrieve data using a computer keyboard or calculator and operate standard office equipment; ability to bend, stoop, kneel, reach, climb, and walk on uneven surfaces; push and pull drawers open and closed to retrieve and file information; and occasionally lift, carry, push, and pull materials, equipment and objects weighing up to 50 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.
ENVIRONMENTAL CONDITIONS
Employee may work in the field and are occasionally exposed to loud noise levels, cold or hot temperatures, vibration, confined workspace, chemicals, mechanical and/or electrical hazards.
Employees may be exposed to blood and body fluids while rendering First Aid and CPR and are required to wear appropriate attire for the recreation activity to which they are assigned.
Employee may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Employees may be required to work evenings, weekends, and holidays, and participate in after-hours, on-call assignments.
EXHIBIT 2
Item 9.3
Mountain House Page 1754 of 1946
RECREATION ASSISTANT
DEFINITION
Under direction, assists recreation staff with a variety of tasks related to programs, facilities, and special events; performs basic customer service duties for park facilities; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Recreation Assistant is the entry-level class in the recreation series. Positions at this level perform routine recreation program support work while learning policies and procedures within established guidelines. Work is usually supervised while in progress. This classification is distinguished from the Recreation Leader in that the latter performs journey-level recreational activities and performs the full range of duties as assigned with minimal assistance or direction.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Recreation Manager or their designee. Exercises no supervision of other staff.
EXAMPLES OF DUTIES:
Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Conducts entrance station sales, including the collection of fees and/or verification of prior fees paid.
• Provides information and directions to the public and answers visitors’ questions. • Maintains daily records of visitor use.
• Maintains and records cash sales.
• Completes incident and accident reports as necessary. • Maintains entrance station kiosk with all supplies and equipment required; may perform basic housekeeping duties as required.
• Assists with a wide range of programs, including special events and activities outside of the pool program.
• Works cooperatively with volunteers and community organizations to build coalitions that will improve services and programs.
• Assist with public relations materials and alliances with the media for the marketing of programs and the benefits of recreational programs to the participants and • Performs related duties as required.
EXHIBIT 2
Item 9.3
Mountain House Page 1755 of 1946 Recreation Assistant (Part-Time)