DATE:
February 8, 2022
CATEGORY:
Consent
DEPT.:
Fire
TITLE: Increase Appropriations in the Fire
Department for Reimbursement of
Mutual-Aid Support—Monument
Fire and Dixie Fire
RECOMMENDATION
Increase appropriations in the Fire Department for Strike Team reimbursements for the amount of overtime and travel expense reimbursement received for $410 ,030.54 in overtime and $6,189.01 in travel expenses for the Monument Fire, and $281,308.51 in overtime and $115.99 in travel expenses for the Dixie Fire. (Five votes required)
BACKGROUND
The City of Mountain View Fire Department (MVFD) participates in the State of California Mutual-Aid System and deploys staff to assist with w ildland fires and other emergency incidents. As a result, the City is reimbursed at agreed-upon rates by the State for personnel hours, administrative costs, travel costs, and vehicle -related costs for participating in strike team/mutual-aid deployments.
ANALYSIS
The California Fire Assistance Agreement (CFAA) with the State of California’s Office of Emergency Services ( OES) requires that fire agencies be reimbursed for time and resources expended in the support of California fires requiring mutual -aid fire suppression services. The funds requested reimburse the City for overtime costs associated with strike team deployments, administrative costs, travel expense fees, and vehicle-related expenses in accordance with FEMA’s Code of Federal Regulations.
Table 1 shows the reimbursement f unds received from costs associated with the Monument Fire and the Dixie Fire.
Increase Appropriations in the Fire Department for
Reimbursement of Mutual-Aid Support—Monument Fire and Dixie Fire February 8, 2022
Table 1: Monument Fire and Dixie Fire Reimbursement
Dates Fire/
Incident
Total
Amount
MVFD
Personnel
Vehicle
Fees/Fleet
Travel
Expense
Fees
Admin. and
Misc.
Fees
Status
August 1 2021 to
September 7,
2021
Monument
Fire
$573,608.23 $410,030.54 $6,048.00 $6,189.01 $151,340.68 Reimbursement Received
July 16, 2021 to
August 25, 2021
Dixie
Fire
$432,102.29 $281,308.51 $36,672.00 $115.99 $114,005.79 Reimbursement Received
FISCAL IMPACT
The City has been reimbursed a total of $697,644.05 in personnel and travel expense costs by the California OES related to fire suppression efforts during the Monument and Dixie Fires.
Staff requests the approval of appropriations totaling $697,644.05 associated with Fire personnel hours of the received reimbursements from the Monument and Dixie Fires.
ALTERNATIVES
1. Decline the increase in appropriations for the reimbursement of Mountain View Fire Department personnel hours and allow th e personnel cost to exceed the budgeted amount.
2. Appropriate funds in an amount different than the reimbursed amount.
Increase Appropriations in the Fire Department for
Reimbursement of Mutual-Aid Support—Monument Fire and Dixie Fire February 8, 2022
PUBLIC NOTICING—Agenda posting.
Prepared by:
Amanda Slovick
Analyst II
Approved by:
Juan F. Diaz
Fire Chief
Audrey Seymour Ramberg
Assistant City Manager/
Chief Operating Officer
AS/1/CAM
141-02-08-22CR
201747