DATE:
March 8, 2022
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: San Antonio Mini-Park (Fayette Park),
Project 20-48—Various Actions
RECOMMENDATION
1. Transfer and appropriate $450,000 from the Park Land Dedication Fund to San Antonio Mini-Park (Fayette Park), Project 21-48. (Five votes required)
2. Approve plans and specifications for Fayette Park and authorize staff to advertise the project for bids.
3. Authorize the City Manager or designee to award the construction co ntract to the lowest responsible bidder if the bid is within the project budget.
BACKGROUND
The proposed 0.45 -acre park site, located on the north side of Fayette Drive near San Antonio Road, was dedicated to the City for park use by the 400 San Antonio Road development project.
On May 5, 2020, the City Council approved a contract with Callander Associates Landscape Architecture, Inc., for design of the park. During the design process, staff held two community meetings and brought the preferred concept supported by the community meeting attendees to the Parks and Recreation Commission (PRC) on February 24, 2021.
On April 13, 2021, the City Council approved the conceptual plan recommended by the PRC and “Fayette Park” as the name (see Figure 1), and on October 12, 2021, Council approved metal biomorphic art sculptures by artist Colin Selig for the project’s public art.
San Antonio Mini-Park (Fayette Park), Project 20-48—Various Actions March 8, 2022
Figure 1—Council-Approved Conceptual Plan
ANALYSIS
The plans and specifications have been prepared in compliance with the Council-approved conceptual plan and feature the following amenities:
• Open turf and play area;
• A bosque area, or group of trees, to provide a shaded gathering space;
• A large Specimen Oak tree with a seat wall;
• Picnic tables and benches;
• A “plaza” entry off of Fayette Drive; and
San Antonio Mini-Park (Fayette Park), Project 20-48—Various Actions March 8, 2022
• Public art (sculptures by Colin Selig).
Environmental Clearance
Following Council’s approval of the conceptual plan, on April 13, 2021, a categorical exemption was filed for this project as a Class 4, Minor Alterations to Land, for the new park in accordance with the California Environmental Quality Act (CEQA).
Project Schedule
If Council approves the recommended actions, construction is expected to begin in spring 2022 and be completed in early 2023.
FISCAL IMPACT
San Antonio Mini-Park, Project 20-48, is funded in the amount of $1,829,000 from the Park Land Dedication Fund.
Based on the current estimated design and construction costs, staff recommends increasing the budget by $450,000 for the construction phase. The funding request covers the increase in construction costs due to current higher labor and materials costs, including contingency, project management, inspection, public art, and administrative cost increases. If the recommended funding adjustment is approved, the total project budget will be increased to $2,279,000.
San Antonio Mini-Park (Fayette Park), Project 20-48—Various Actions March 8, 2022
The estimated total project cost is as follows:
Construction $1,415,000
Construction Contingency 141,500
City Project Management 125,000
Consultant Services 243,000
Construction Inspection and Testing 80,000
Public Art 26,000
Permits, Printing, Miscellaneous 45,000
Project Contingency 63,500
Subtotal $2,139,000
City Administration 140,000
TOTAL ESTIMATED COST $2,279,000
PROJECT BUDGET $1,829,000
PROJECT SHORTFALL $ 450,000
An appropriation of $450,000 from the Park Land Dedication Fund is recommended to fully fund the construction as shown in Attachment 1.
ALTERNATIVES
1. Do not approve plans and specifications and defer the project.
2. Provide other direction.
San Antonio Mini-Park (Fayette Park), Project 20-48—Various Actions March 8, 2022
PUBLIC NOTICING—Agenda Posting.
Prepared by:
Rey S. Rodriguez
Senior Project Manager
Reviewed by:
Robert Gonzales
Principal Civil Engineer/
Capital Projects
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager/
Chief Operating Officer
RSR/TS/4/CAM
999-03-08-22CR
201780
Attachment: 1. Park Land Dedication Fund Project Commitment
cc: CSD, APWD—Arango, POSM, PCE —Gonzales, PCE—Shah, SPM—Rodriguez, ACE—Hoang, SMA—Goedicke, PA —Li, SAA —Wong, SMA —Doan, [email protected], File (21 - 48)