DATE:
March 22, 2022
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Michaels at Shoreline Improvements,
Project 20-53—Accept Construction
RECOMMENDATION
Accept Michaels at Shoreline Improvements, Project 20 -53, and authorize the final contract payment.
BACKGROUND AND ANALYSIS
“Acceptance” of a construction contract is a legal event recognized by State law when the City verifies the contractor has satisfactorily completed a public project. Once accepted, the work on the public project is complete and other actions occur, such as final payment to the contractor and the release of bonds obtained by the contractor that ensure completion of the project.
Following acceptance, the City becomes responsible for the maintenance of the public project.
On October 13, 2020, the City Council approved plans and specifications, authorized staff to advertise for bids, and authorized the City Manager to award a construction contract if the low bid was within the project budget. The contract was awarded to JPB Designs, Inc., at a contract amount of $718,300, including a $65,300 construction contingency. The project included the following major components:
• Installation of a new bar and beer dispensing equipment, front -of-house food preparation area and service counter, flooring, communal table, banquet seating, and light fixtures.
• Upgrade of lighting and sound systems.
• Upgrade of electrical and plumbing systems in the bar.
• Upgrade of the sound barrier between the bar and the banquet rooms by replacing the existing windows and glass doors with new drywall and solid wooden doors.
• Upgrade of the existing Americans with Disability Act (ADA) parking spaces and pedestrian pathway to current standards.
Michaels at Shoreline Improvements, Project 20-53—Accept Construction March 22, 2022
The final construction cost was $660,292 and included one change order for $7,292. All work has been completed in accordance with the approved plans and specifications. Michaels at Shoreline was reopened on February 11, 2022.
FISCAL IMPACT
Michaels at Shoreline Improvements, Project 20 -53, funded the JPB Designs, Inc., construction contract and other smaller interior improvements at Michaels. Project 20 -53 is funded in the amount of $955,000 from the Shoreline Regional Park Community Fund. Total project expenditures, including design, administration, construction, inspection, and other costs, are estimated to be $815,000. Any remaining funds will be returned to the Shoreline Regional Park Community Fund once Project 20-53 is closed.
ALTERNATIVES
Determine that the improvements have not been completed in conformance with City standards, and decline to accept the improvements until they are completed to the satisfaction of the City Council.
PUBLIC NOTICING—Agenda posting.
Prepared by:
Damtew Ayele
Senior Civil Engineer
Reviewed by:
Tina S. Tseng
Principal Civil Engineer/Engineering
and Environmental Compliance
Lisa Au
Assistant Public Works Director
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager/
Chief Operating Officer
DA/4/CAM
953-03-22-22CR
201677
cc: APWD—Au, PCE—Shah, PCE—Tseng, SCE—Ayele, ACE—Robertson, SMA—Doan, F/c