DATE:
April 12, 2022
CATEGORY:
Consent
DEPT.:
Community Services
TITLE: Midyear Capital Improvement Program
Project and Cost-Share Agreement with
Mountain View Whisman School District
for Crittenden Middle School Parking Lot
Repaving
RECOMMENDATION
1. Approve a midyear Capital Improvement Program project, Crittenden Middle School Parking Lot Repaving, and transfer and appropriate $ 158,000 from the C apital Improvement Program Reserve to the new project. (Five votes required)
2. Authorize the City Manager or designee to execute a Cost -Sharing Agreement with the Mountain View Whisman School District for the repaving of the Crittenden Middle School parking lot for an amount not to exceed $149,000.
BACKGROUND
The City has a long history of partnership with the Mountain View Whisman School District (District) to use school sites for public park and recreation uses after school hours, including the softball field and athletic field/track at Crittenden Middle School and the Whisman Sports Center gym. As part of the Whisman Sports Center Agreement, the School District and City agreed to cost-share maintenance and operation costs at the Whisman Sports Center property, including parking lot repairs.
ANALYSIS
The parking lot at Crittenden Middle School is heavily used by both school patrons and public users of the open space and sports fields. The City and District agree that a section of the parking lot at Crittenden Middle School is in need of repaving. This section is near the entrance of the parking lot, and it is impacted by adjacent large tree roots from mature trees creating an uneven asphalt surface.
The repaving project will be managed by the District, and the recommende d Cost-Share Agreement provides that the City will reimburse 50% of the total costs. The District has provided a cost estimate for the project , including design, construction, project management, and inspection, totaling $27 1,600. Staff recommends authorizing a not -to-exceed amount of
Midyear Capital Improvement Program Project and Cost-Share Agreement with Mountain View Whisman School District for Crittenden Middle School Parking Lot Repaving April 12, 2022
$149,000 for the cost -share agreement, which includes a 10% contingency as the construction contract has not yet been finalized. Per the proposed cost-share agreement, the City would reimburse the District for the actual construction costs based on work completed. The District plans to start the repaving work in June 2022, with a target completion date of mid-July 2022.
FISCAL IMPACT
The recommended midyear Capital Improvement Program ( CIP) project budget of $ 158,000 includes $149,000 for the City’s share of the estimated project cos t, in addition to CIP administrative fees. There is sufficient funding in the CIP Reserve to fund the new project.
ALTERNATIVES
1. Do not proceed with the Cost-Sharing Agreement for repaving the parking lot at Crittenden Middle School.
2. Provide other direction.
PUBLIC NOTICING—Agenda posting.
Prepared by:
John R. Marchant
Community Services Director
Lindsay Wong
Senior Management Analyst
Approved by:
Audrey Seymour Ramberg
Assistant City Manager/
Chief Operating Officer
JRM-LW/4/CAM
247-04-12-22CR
201886